New Generations Fellowship and Training @

Kenya Medical Auditorium at Pandya Hospital, Mombasa

on Saturday

17th November 2012

CHECKLIST:

1.

Aims & Objectives:

To Train & Mentor Kenya Coast Rotaract & Interact Clubs on leadership and engage them in fellowship fellowship.

2.

Venue:

Venue Type: Auditorium Venue Capacity: 75pax Venue Contact: IPP Rajesh Shukla (RC Kilindini) Chief Administrator Pandya Hospital – Time of Event: Morning (Interactors) Afternoon (Rotaractors) Types of Activity: Presentations & Discussions + Health Breaks (Lunch? & Teas)

3.

Target Audience:

Rotaract Clubs of: of:• Bahari • Jomo Kenyatta University – Voi Campus • Kenya Methodist University –Mombasa Campus • Malindi • Mombasa • Mombasa Polytechnic University • Pwani University

4.

Expected Trainers:

Rotaract Clubs have identified their key areas of interest to be the following and we are arranging for appropriate speakers:-1. Effective Leaders & Leadership Skills; 2. Running an Effective Rotaract Club; and 3. Personal Branding and Entrepreneurship.

5.

Organizing Committee:

• Management of publicity for the Event & Transportation to/from the Venu Venue; • Onsite management & coordination of Fellowship activities.

1

REMARKS/ RESPONSIBILITY Coast Rotary Clubs

RC New Generations Directors/ Rotaractors

6.

Site Plan:

REMARKS/ RESPONSIBILITY (i) RC Kilindini has confirmed availability of the RC Kilindini Conference Hall (17th November 2012) and we have secured the same; (ii) RC Bahari-Mombasa & RC Mombasa North Coast to RC Mombasa confirm availability of the following Conference North Coast & Facilities RC Bahari• Writing Materials; Mombasa • • •

Event Program; LCD Projector; PA System.

(iii) RC Mombasa Central to confirm:• •

Lunch & Teas - 17.11.12; Sodas & Water

RC Mombasa Central

7.

Publicity

Coast Rotary Clubs to support Rotaract Club Members who Coast Clubs wish to attend.

8.

Event Volunteers: Evaluation:

Coast Rotaract Clubs to arrange.

9. 10.

Other Important Considerations

11.

Program:

Coast Clubs to arrange. (i) (ii) (iii) (iv) TIME: 2.00pm – 2.30pm 2.30pm – 2.40pm 2.40pm – 2.50am 2.50pm – 3.30pm

Incident Management Plan: Approvals & Permits required: Ticketing: Public Relations. Registration and Fellowship Rotaract Clubs of KEMU and Mombasa Polytechnic Welcoming remarks from President RC Mombasa North Coast (10mins) P.Timothy Bore Introductions Plenary Session 1 : Effective Leaders & Leadership? Chair: Assistant District Rotaract Representative: Janet Musyimbi Rappoteur: President, Rotaract Club of Malindi: Joseph Matata Presentation & Discussions.

3.30pm – 4.00pm

Plenary Session 2 : Running an Effective Rotaract Club Rtn. Abraham Wachenje Chair: Past President, Rotaract Club of Bahari - Mombasa: Gladys Mariana Rappoteur: President, Rotaract Club of Malindi: Joseph Matata Presentation & Discussions.

4.00pm – 4.20pm 4.20pm – 5.20pm

HEALTHBREAK Plenary Session 3: Personal Branding & Entrepreneurship Chair: President, Rotaract Club of Bahari-Mombasa: Lilian Kagendo Rappoteur: President, Rotaract Club of Mombasa: Clayton Salano Presentation & Discussions.

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BUDGET:

Anticipated Income: Ticketed Items Entry charge – Rotaract Entry charge – Interact (free) Sponsors

Anticipated Expenses: Conference Hall Rental Conference Facilities & Materials LCD Projector Public Address System Stationary & Writing Material Meal Plan Catering Cost -Food -Drinks Technical Support

45pax (approx.) @ Kshs.200.00

Kshs.9,000.00

TBA

Kshs. 9,000.00 Kshs.18,000.00 Kshs.27,000.00

Kshs.8,000.00

Kshs.8,000.00

Kshs.8,000.00

Kshs.4,000.00

Kshs.4,000.00

45pax (approx.) @ Kshs.300.00

Kshs.13,500.00 Kshs. 1,500.00

Kshs.15,000.00 .

TBA

.

Kshs.27,000.00

EVENT VOLUNTEERS: NAME:

CONTACT DETAILS:


ROLE(S):

REPORTING TO:

RESPONSIBLE FOR:



EVENT SUPPLIERS: NAME:

CONTACT DETAILS:


DELIVERY REPORTING TIMEFRAMES TO:



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NOTES:

TIME: 2.00pm – 2.30pm

Registration and Fellowship Rotaract Clubs of KEMU and Mombasa Polytechnic

2.30pm – 2.40pm

Welcoming remarks from President RC Mombasa North Coast (10mins) Timothy Bore

2.40pm – 2.50am

Introductions

2.50pm – 3.30pm

Plenary Session 1 :

Effective Leaders & Leadership? Chair: Assistant District Rotaract Representative: Janet Musyimbi Rappoteur: President, Rotaract Club of Malindi: Joseph Matata Presentation & Discussions.

3.30pm – 4.00pm

Plenary Session 2 :

Running an Effective Rotaract Club Rtn. Abraham Wachenje Chair: Past President, Rotaract Club of Bahari - Mombasa: Gladys Mariana Rappoteur: President, Rotaract Club of Malindi: Joseph Matata Presentation & Discussions.

4.00pm – 4.20pm

HEALTHBREAK

4.20pm – 5.20pm

Plenary Session 3:

Personal Branding & Entrepreneurship Chair: President, Rotaract Club of Bahari-Mombasa: Lilian Kagendo Rappoteur: President, Rotaract Club of Mombasa: Clayton Salano Presentation & Discussions.

5.20pm – 5.40pm

Summing up and P.Neera Ratan

close

4

President

RC

Mombasa

Central

(10mins)