Regular Board Meeting AGENDA October 14, 2014 7:30 PM

GUIDELINES FOR DELEGATION/PUBLIC SESSION PRESENTATION(S) The Board of Trustees welcomes constructive public input into its deliberations at delegation/public session. Any citizen or group 18 years of age or over served by the Ottawa Catholic School Board may appear during the delegation/public sessions before the Board of Trustees to express views or concerns pertaining to matters within the mandate of the Ottawa Catholic School Board which are in accordance with the Board’s Procedural By-laws. PUBLIC SESSION: During the Public Session on the agenda, individuals who have signed up prior to the start of the Board meeting and meet the criteria stated above may address the Board of Trustees at this time. NOTE: maximum 5 minutes/per presenter, at discretion of Chair. DELEGATION: All delegations are required to submit a “Delegation Registration Form” outlining key points to be presented. This form must be received in the Director’s Office no later than seven (7) days prior to the Board meeting (see Board’s website for more information and to access the form). NOTE: maximum 10 minutes per delegation with no more than two (2) spokespersons and maximum two (2) delegations per Board meeting, at discretion of Chair. In recognition of our Catholic values, and in view of established standards of decorum, civility and propriety, the following guidelines have been instituted to promote an atmosphere of dignity and respect in all Board delegation/public sessions: 1) The spokesperson(s) will be asked by the Chair to come to the presentation table. All other guests of the Board shall remain seated in the gallery behind the presentation table. 2) Only constructive criticism of ideas, proposals or resolutions is appropriate. In presenting opinions on contentious issues, presenters will refrain from criticizing individuals by name or position. 3) Presenters will refrain from the use of derogatory, defamatory or inflammatory language in presenting their point of view. 4) Guests are asked to not interrupt the speaker during his/her presentation. 5) Signs and/or placards are prohibited in the meeting. 6) To assist presenter(s), a timekeeper will be displayed on the projection screen counting down from the allotted time. When one (1) minute remains, the spokesperson will be notified. When time has elapsed the Chair will inform the spokesperson. When decorum standards are not followed, members of the public may be asked to change their behaviour or they may be asked to leave. Following the presentation, the Chair of the Board will ask Trustees if they have any questions for clarification from the spokesperson. NO DECISION OR DEBATE RELATIVE TO THE DELEGATION/PUBLIC PRESENTATION(S) WILL BE MADE THAT NIGHT IF THE ITEM IS NOT ON THE REGULAR AGENDA UNDER “L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS”. Thank you for observing the above noted guidelines.

Ted J. Hurley, Chairperson

Regular Board Meeting Tuesday, October 14, 2014 – 7:30 PM Catholic Education Centre - Boardroom AGENDA Item

Page

A. CALL TO ORDER B. PRAYER / SPECIAL INTENTIONS / NATIONAL ANTHEM C. SCHOOL / STUDENT / DEPARTMENT PROFILE 1. Memo from Superintendent of Continuing and Community Education Re: Focus on Youth Presentation - Program Profile

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D. DELEGATIONS E. PUBLIC SESSION F. APPROVAL OF AGENDA G. DECLARATIONS OF CONFLICT OF INTEREST H. CONFIRMATION OF MINUTES 1. Regular Board Meeting - September 23, 2014

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2. Special Education Advisory Committee Minutes June 18, 2014

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I. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS J. TRUSTEES MOTIONS K. PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1. Committee of the Whole Board - nil L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1. Memo from Superintendent of Student Success, Intermediate/Secondary Re: 2013 - 2014 EQAO - Grade 9 Math & OSSLT Results

31

2. Memo from Deputy Director of Education Re: Interdepartmental Leadership Team Support of Board Focus on Math

41

3. Memo from Director of Education Re: Multi-Year Strategic Plan 2014-2017

52

4. Memo from Superintendent of Student Success, Learning Technologies Re: Request for Excursion: St. Joseph and St. Peter High Schools, Costa Rica and Nicaragua, April 2 to 11, 2015

56

5. Memo from Superintendent of Finance and Administration Re: 2014-2015 Drawdown of Accumulated Surplus

66

6. Memo from Superintendent of Finance and Administration Re: Trustee Honoraria for 2014-2015

68

M. NEW BUSINESS N. NOTICE OF MOTIONS O. CONFIRMATION OF ACTION REPORT

73

P. ENQUIRIES Q. ADMINISTRATIVE ANNOUNCEMENTS - Executive Officer R. ADJOURNMENT 1. INFORMATION ITEMS: Frequently Used Acronyms

75

Board Table Seating Plan

79

Board of Trustees Contact Information

80

Continuing and Community Education Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2501 Fax: 613-224-9253

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education and Members of the Board of Trustees

From:

Peter Atkinson, Superintendent of Continuing and Community Education

Date:

October 7, 2014

Re:

Focus on Youth Presentation – Program Profile

On behalf of the Continuing and Community Education Department, I will be pleased to introduce, at the October 14 Board of Trustees meeting, a presentation on our Focus on Youth program. This presentation features student, staff, and community partners' perspectives on this unique program, which provides summer employment and leadership activities for high school students and enhances summer program opportunities for children. I will be joined for the presentation by Mr. Sam Robinson, St. Anne teacher and Focus on Youth monitor, as well as by Immaculata High School student, Nickki Ferrer, and recent Lester B. Pearson High School graduate, Marianne Joseph.

Reference: Regular Board Meeting, October 14, 2014 PA/cm Attach.

5

FOCUS ON YOUTH

6

Perspectives 2014

What is Focus on Youth? Focus on Youth is a partnership involving the Ministry of Education, the Ottawa Catholic School Board, and local notfor-profit community agencies

7

Program Goals: • to provide summer employment and leadership activities for high school students • to enhance summer program opportunities for children

Our Focus on Youth Team Top L. To R. Greg Helman, St. Paul; Mark Pomfret, St. Paul; Randy Baird, Mother Teresa; 8

Bottom L. To R. Sam Robinson, St. Anne; Tara-Lyn White, St. Joseph; Anna Shackell, St. Nicholas

Student Perspective

Nickki Ferrer 9

Immaculata High School

Glebe Community Centre

Student Perspective Marianne Joseph 10

Lester B. Pearson High School

Camp Kaleidoscope

Student Impact Statements • Marianna (Britannia Woods Co-op – Dr. F. J. McDonald): I always thought I wanted to study business accounting, but now I know I want to work with children. 11

• Burhan (Britannia Woods – Dr. F. J. McDonald): What I’ve learned is … patience. • Hanan (Children’s Village Camp – St. Rose of Lima): I learned so much from the kids – One said to me, “If everyone had a book to read (like here), they would be happy, and there wouldn’t be any conflicts.”

Community Partners’ Statements • Ms. Regan McCulley, Program Coordinator, Britannia Woods Summer Camp: I don’t know what we would have done without our two Focus on Youth student-counselors.

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• Ms. Brenda Reisch, Executive Director of Children at Risk: Without the support of Focus on Youth, we would have to significantly decrease the number of children we could have at Camp Kaleidoscope. • City of Ottawa Hintonburg Community Centre: We loved having the Focus on Youth staff come join our team in the summer. I believe it is a great opportunity for your students to gain great experience as well as our clients having extra support from the camp.

Camp Kaleidoscope 13

Attendee Statement

REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

A Regular Meeting of the Board was held at 7:30 p.m. on the above date, in the Board Room, 570 West Hunt Club Road.

ATTENDANCE Chairperson:

T. Hurley

Vice-Chairperson:

A. Baizana

Trustees:

K. Ablett, B. Coburn, J. Curry, B.A. Kealey, J. MacEwan, T. Maloney Cousineau, M. Mullan Absent: G. Butler

Director of Education And Secretary-Treasurer

J. Hanlon

Deputy Director of Education And Assistant Secretary-Treasurer

Absent: D. Andre

Superintendents:

P. Atkinson, Continuing and Community Education F. Chrystal, Planning and Facilities T. D’Amico, Human Resources M. Donaghy, Special Education and Student Services D. Leach, Finance and Administration S. McCabe, Student Success – Leading & Learning S. Oliver, Student Success – Elementary M. Seguin, Student Success – Intermediate/Secondary B. Wilson, Student Success – Learning Technologies

Student Trustees:

D. McInnis, M. Silver

Administration:

L. Villeneuve, Vice-Principal, Notre Dame High School, S. Watzenboeck, Teacher, Notre Dame High School M. Dunn, Choir Director (Item C.1) V. Kyriaco, General Manager/CAO, OSTA, W. Beaton, Active and Safe Routes to School Coordinator, Green Communities Canada (Item L.1) D. Mailloux, Research Officer, Student Success, Leading & Learning (Item L2 & 3)

Recording Secretary:

S. Dunne, Executive Assistant

Page 1 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

C.

SCHOOL/STUDENT/DEPARTMENT PROFILE 1.

Memo from Superintendent of Student Success - Elementary Re: Notre Dame – Choir Trophy Case Teacher S. Watzenboeck and students M. Cameron and C. Georffrion outlined how the participants in the grade 9 Focus program SAWS at Notre Dame High School designed and constructed the trophy case which displays the Board Choirs’ trophies.

D.

DELEGATIONS None.

E.

PUBLIC SESSION None.

F.

APPROVAL OF AGENDA MOTION:

Moved by Trustee Coburn, seconded by Trustee Maloney Cousineau,

THAT the Agenda for the Regular Meeting of the Board of September 23, 2014, be approved as presented. CARRIED RES. 170-14 G.

DECLARATIONS OF CONFLICT OF INTEREST None.

H.

CONFIRMATION OF MINUTES Regular Board Meeting – September 9, 2014 MOTION:

Moved by Trustee Ablett, seconded by Trustee MacEwan,

THAT the Minutes of the Regular Meeting of the Board of September 9, 2014, be adopted as presented. CARRIED RES. 171-14 I.

UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None.

J.

TRUSTEES MOTIONS None. Page 2 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

K.

PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1.

Committee of the Whole Board – September 23, 2014 Nothing to report.

L.

PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1.

Memo from Superintendent of Finance and Administration Re: Walking School Bus Pilot Project MOTION:

Moved by Trustee Coburn, seconded by Trustee MacEwan,

THAT the presentation from Vicky Kyriaco, General Manager/CAO, Ottawa Student Transportation Authority, dated September 23, 2014 entitled “School Active Transportation Program – Walking School Bus Pilot Project”, be received. CARRIED RES. 172-14 2.

Memo from Superintendent of Student Success, Elementary Re: 2013-2014 EQAO Assessments, Grades 3 & 6 MOTION:

Moved by Trustee Maloney Cousineau, seconded by Trustee MacEwan,

THAT the information presented in the memorandum from the Superintendent of Student Success, Elementary dated September 16, 2014, entitled “2013- 2014 EQAO Assessments Grades 3 & 6, be received. CARRIED RES. 173-14 3.

Memo from Superintendent of Student Success, Intermediate/ Secondary Re: Student Success Reporting Indicators and Credit Recovery, Semesters 1 and 2, 2013-14 Report MOTION:

Moved by Trustee Maloney Cousineau, seconded by Trustee Ablett,

THAT the Memorandum from the Superintendent of Student Success, Intermediate/ Secondary dated September 16, 2014 entitled “Indicators and Credit Recovery, Semesters 1 & 2, 2013-14 Report, be received. CARRIED RES. 174-14

Page 3 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014 4.

Memo from Director of Education Re: Principal/Vice-Principal Central Discussion Table Regarding Terms and Conditions of Employment MOTION:

Moved by Trustee Kealey, seconded by Trustee MacEwan,

THAT the Memorandum from the Director of Education dated September 11, 2014, entitled “Principal/Vice-Principal Central Discussion Table regarding Terms and Conditions of Employment”, be received, and that the resolution contained within be approved. CARRIED RES. 175-14 5.

Memo from Superintendent of Student Success, Leading & Learning Re: Request for Excursion: Sacred Heart High School, Dominican Republic, February 14-21, 2015 MOTION: Moved by Trustee Curry, seconded by Trustee Baizana, THAT the request from the Superintendent of Student Success - Leading & Learning dated September 15, 2014 for excursion by students and staff of Sacred Heart High School to the Dominican Republic from February 14-21, 2015, be approved. CARRIED RES. 176-14

6.

Memo from Superintendent of Student Success, Leading & Learning Re: Request for Excursion: Sacred Heart and All Saints High School, France, May 16-23, 2015 MOTION:

Moved by Trustee Curry, seconded by Trustee Mullan,

THAT the request from the Superintendent of Student Success - Leading & Learning dated September 15, 2014 for excursion by students and staff of Sacred Heart and All Saints High Schools to France from May 16-23, 2015, be approved. CARRIED RES. 177-14 7.

Memo from Superintendent of Student Success, Leading & Learning Re: Request for Excursion: All Saints High School, Dominican Republic, February 21-28, 2015 MOTION:

Moved by Trustee Ablett, seconded by Trustee Coburn,

THAT the request from the Superintendent of Student Success - Leading & Learning dated September 15, 2014 for excursion by students and staff of All Saints High School to the Dominican Republic from February 21-28, 2015, be approved.

CARRIED RES. 178-14 Page 4 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014 8.

Memo from Superintendent of Student Success, Leading & Learning Re: Request for Excursion: All Saints, St. Mark and St. Matthew High Schools, Holland and Germany, May 1-9, 2015 MOTION: Moved by Trustee Coburn, seconded by Trustee MacEwan, THAT the request from the Superintendent of Student Success - Leading &Learning dated September 15, 2014 for excursion by students and staff of All Saints, St. Mark and St. Matthew High Schools to Holland and Germany from May 1-9, 2015, be approved CARRIED RES. 179-14

9.

Memo from Superintendent of Continuing and Community Education Re: Request for Excursion: St. Joseph High School, El Salvador, February 21 to March 2, 2015 MOTION: Moved by Trustee Baizana, seconded by Trustee MacEwan, THAT the request from the Superintendent of Continuing and Community Education dated September 15, 2014 for the excursion by the students and staff of St. Joseph High School to El Salvador from February 21 to March 2, 2015 be approved. CARRIED RES. 180-14

10.

Memo from Superintendent of Student Success, Intermediate/Secondary Re: Request for Excursion: St. Peter High School, Belize, April 11-18, 2015 AMENDED MOTION: Moved by Trustee Coburn, seconded by Trustee Curry, THAT the request from the Superintendent of Student Success, Intermediate/ Secondary dated September 4, 2014 for the excursion by the students and staff of St. Peter High School and Mother Teresa High School to Belize from April 11 to April 18, 2015 be approved. CARRIED RES. 181-14

11.

Memo from Superintendent of Student Success, Intermediate/ Secondary Re: Request for Excursion: St. Matthew High School, Nassau, Bahamas, April 25 – May 3, 2015 MOTION: Moved by Trustee Coburn, seconded by Trustee MacEwan, THAT the request from the Superintendent of Student Success, Intermediate/ Secondary dated September 4, 2014 for the excursion by the students and staff of St. Matthew High School to Nassau, Bahamas, from April 25 to May 3, 2015 be approved. CARRIED RES. 182-14 Page 5 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

12.

Memo from Superintendent of Finance and Administration Re: Ottawa Student Transportation Authority Update MOTION: Moved by Trustee MacEwan, seconded by Trustee Coburn, THAT the Memorandum from the Superintendent of Finance and Administration dated September 16, 2014 entitled “Ottawa Student Transportation Authority Update” for the months of June, July and August 2014, be received. CARRIED RES. 183-14

13.

Memo from Superintendent of Finance and Administration Re: Bank Borrowing By-law 03-2014 MOTION: Moved by Trustee Coburn, seconded by Trustee Maloney Cousineau, First Reading THAT BY-law 03-2014, a by-law to authorize the borrowing of up to thirty million dollars ($30,000,000), be approved by the Board. CARRIED RES. 184-14 MOTION: Moved by Trustee Kealey, seconded by Trustee MacEwan, Second Reading THAT By-law 03-2014 be approved by the Board. CARRIED RES. 184-14 MOTION: Moved by Trustee Curry, seconded by Trustee Mullan, Third Reading THAT By-law 03-2014 be approved by the Board. CARRIED RES. 185-14

14.

Memo from Superintendent of Finance and Administration Re: Schedule of Financial Reports to the Board – 2014/2015 MOTION: Moved by Trustee Coburn, seconded by Trustee Maloney Cousineau THAT the proposed Schedule of Financial Reports to the Board – 2014/2015, as presented in a memorandum from the Superintendent of Finance and Administration dated September 16, 2014, be approved. CARRIED RES. 186-14

Page 6 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

15.

Memo from Superintendent of Finance and Administration Re: Financial Statements for the 10 months ended June 30, 2014 MOTION: Moved by Trustee Coburn, seconded by Trustee Maloney Cousineau THAT the Memorandum from the Superintendent of Finance and Administration dated September 12, 2014, entitled “Financial Statements for the 10 months ended June 30, 2014”, be received. CARRIED RES. 187-14

16.

Memo from Superintendent of Finance and Administration Re: Legal Fees (by Category) MOTION: Moved by Trustee Ablett, seconded by Trustee MacEwan, THAT the Memorandum from the Superintendent of Finance and Administration dated September 15, 2014 entitled “Legal Fees (by category)” for the period September 1, 2013 to August 31, 2014, be received. CARRIED RES. 188-14

M.

NEW BUSINESS No New Business

N.

NOTICES OF MOTIONS No Notices of Motion

O.

CONFIRMATION OF ACTION REPORT Sept. 9, 2014 MOTION:

Moved by Trustee Maloney Cousineau, seconded by Trustee Baizana,

THAT the Action Report covering the period of September 9, 2014, be received. CARRIED RES. 189-14

P.

ENQUIRIES None

Q.

ADMINISTRATIVE ANNOUNCEMENTS  CSPA meeting on Sept. 24th, 7:00 p.m. in the Boardroom  CSPA workshop “Technology as a Tool to Accelerate Learning” on Oct. 6th at St. Paul High School 6:45 – 8:30 p.m.  United Way Pub Night Oct. 9th, Heart & Crown Pub on Preston Street Page 7 of 8

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REGULAR MEETING OF THE BOARD MINUTES – SEPTEMBER 23, 2014

R.

ADJOURNMENT MOTION:

Moved by Trustee Kealey, seconded by Trustee MacEwan,

THAT the Regular Meeting of the Board of September 23, 2014, be adjourned at 8:54 p.m. CARRIED RES. 190-14

___________________________ Chairperson of the Board

______________________________________ Director of Education & Secretary-Treasurer

Page 8 of 8

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Ottawa Catholic School Board Special Education & Student Services Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2351 Fax: 613-225-9153

ocsb.ca

MEMORANDUM

To:

Julian Hanlon, Director of Education, and Members of the Board of Trustees

From:

Mary Donaghy, Superintendent Special Education and Student Services

Date:

September 18, 2014

Re:

Special Education Advisory Committee Minutes June 18, 2014

Please find attached a copy of the Minutes of the Special Education Advisory Committee Meeting (SEAC) of June 18, 2014.

RECOMMENDATION: THAT the Memorandum from the Superintendent of Special Education and Student Services dated September 18, 2014 and report entitled Special Education Advisory Committee Minutes of June 18, 2014, be received.

MD:bp Att. Ref: Regular Board (October 14, 2014)

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Minutes of the Special Education Advisory Committee Meeting (SEAC) Board Room, 570 West Hunt Club Road June 18, 2014, 7:00 p.m.

ATTENDANCE Members Present Chairperson:

Hélène Lapointe-Jerome, Chair, Ontario Association for Families of Children with Communication Disorders

Trustees:

Alison Baizana Mark Mullan John Curry

Committee:

Scott Campbell, VIEWS for the Visually Impaired John Johnson, Brain Injury Association, Ottawa Valley Cathy Miedema, ABC – Assoc. for Bright Children of Ontario Mick Kitor, Vice-Chair, Autism Ontario, Ottawa Chapter Natasha Ell Saunders, Autism Ontario, Ottawa Chapter

Administration:

Mary Donaghy, Superintendent of Special Education & Student Services Ben Vallati, Principal of Special Education & Student Services

Members Absent:

Lynne Coletti, Principal, Special Education & Student Services Chantal Demers, Down Syndrome Association

Recording Secretary: Betty Poaps, Executive Assistant, Special Education

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1. CALL TO ORDER The meeting was called to order at 7:10 PM 2.

PRAYER Supt. Mary Donaghy led the Committee in prayer and reflection

3.

ROLL CALL

4.

APPROVAL OF AGENDA Amendments: Approved with addition to Item 13, Association Reports: Report from Brain Injury Association, John Johnson MOTION:

Moved by Trustee Alison Baizana, seconded by Trustee John Curry THAT the Agenda be approved, as amended. CARRIED 5.

APPROVAL OF MINUTES: April 16, 2014 and May 21, 2014 MOTION: Moved by Scott Campbell, seconded by Cathy Miedema THAT the Minutes of April 16, 2014 be approved CARRIED MOTION: Moved by Mick Kitor, seconded by Scott Campbell THAT the Minutes of May 21, 2014 be approved CARRIED

6.

PRESENTATION: PPM 156: Supporting Transitions for Students with Special Education Needs (Mary Donaghy, Superintendent) Supt. Donaghy began by asking committee members to refer to documents: PPM156 Supporting Transitions for Students with Special Education Needs, Transition Plan Section of IEP to Comply with PPM 156, and (OCSB) Transition from Home to School Checklist. Ms Donaghy thanked all members of her department team who have worked on this Memorandum and, in particular Colleen Beanish and the team of Education Consultants. Her first reference was to the second paragraph of the Memorandum, under Current Context re Ontario Regulation 181/98. The department is on track for implementation of this regulation in September 2014. New IEP software has been implemented in all schools and will be adapted for transition planning in the Fall. Referencing the document, Transition Plan Section of IEP to Comply with PPM 156, she noted that better specific language will be used and that many options will be open to resource teachers, covering all transitions. The key to the link with PPM 156 is in the reporting (transitions must be placed in OSR and there must be specific transition). Therefore, it is important to include the transition planning in the IEP which is always in the OSR. The plan is to also incorporate PPM 140 (pertaining to students on the Autism Spectrum) into this working document.

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The Home to School Checklist will be used for pre-school students with special needs moving from a home to school setting (and, therefore, currently no IEP in place). The document will also be placed in the OSR. Mick Kitor asked if students with autism who are receiving IBI intervention have been considered in the transition. Ben Vallati answered that our Board, as do others, has protocols and agreements in place (for the past three or four years) regarding the transitioning of these students from the IBI day programs to the school setting. What PPM 156 does is look at the goals out there and document so the information isn’t lost, using the IEP and OSR. Natasha Ell-Saunders asked if all items on the Home to School Checklist would be completed before the September deadline. Principal Vallati responded that information would be gathered, trying to complete the most important, relative to the particular student, first. Information would also include that from private day care and centers such as Andrew Fleck. Mick Kitor asked if information gathered through OCTC is being transferred or will assessments have to be completed again? In reply, Supt. Donaghy said the hope is to garner all information possible, including past assessments. For instance, a specific form for summer registration of students with special needs will note the intake of all documentation pertaining to past assessments and identifications. A copy of this information will go to the school and to our department for review the last week of August. Trustee Curry asked if students identified solely as gifted vs not, do not require a transition plan in place, referring to paragraph two under Current Context. Principal Vallati noted that PPM 156 was prepared in 2013 and Current Context is a bit misleading in that sense. He referred to p. 2 under Requirements stating that ‘a transition plan must be developed for all students who have an IEP, whether or not they have been identified as exceptional by an IPRC and including those identified as exceptional solely on the basis of giftedness. Referring to the document Transition Plan Section of IEP to Comply with PPM 156, Trustee Curry asked if it meant there would be more access and availability to community living for these students transitioning post-secondary. Supt. Donaghy replied that our mandate is to provide for the transitioning and, unfortunately, we have no control of what’s available. Trustee Curry questionned where the paperwork goes after graduation. Supt. Donaghy replied that OSR information is required to be kept by the Board(s) for a specific length of time and will be accessible to parents and directly to those students over 18. Mick Kitor asked if parents will know to bring all information to registration or is the Home to School Checklist an internal document only. Will it be posted on the website? Supt. Donaghy replied it will be provided to all department and school staff. Suggestions for posting will certainly be considered if requested by SEAC associations and feedback will be taken throughout the year. The documents and IEP software can be changed or added to as feedback is received.

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Natasha asked if data will be available in the future as to where these students are transitioning. Supt. Donaghy answered that a tracking mechanism is not available through this PPM and IEP software. She will check with Student Success colleagues to see if some tracking can be done. 7. BUSINESS ARISING FROM THE MINUTES: None 8.

CHAIRPERSON’S REPORT (Hélène Lapointe-Jerome) The Chair gave an update regarding the Special Education Review Committee. The June 10th meeting was cancelled due to workload in the school and board offices. Central (Board) Special Education and Student Services staff, including all teaching and non-teaching staff, will be receiving their surveys within the next few days (in June) and they will be doing focus groups in September. Another focus group of seven parents of students who do not have an IEP took place on June 11th. Classroom teachers will be surveyed September – October, with a focus group, as well. All sub-committees will send recommendations to Chair, Steve McCabe, for compilation. The committee as a whole will meet in the Fall to decide which of these recommendations will make up the final document. The goal is to complete the review by late September – October. Finally, the Superintendents will have input, as well, over the summer. The Senior Executive will require the document by November 1st. It will also be presented to SEAC. On May 27th, the Chair reported to the Board of Trustees thanking them for their continued support of special education and our students with special needs. The Orientation Manual is still a work in progress; the Chair hopes to have the draft to show in September. MOTION: Moved by Scott Campbell, seconded by Mick Kitor THAT the Chairperson’s Report be received CARRIED

9. BOARD UPDATE (Superintendent Mary Donaghy) Supt. Donaghy reported on BIPSA, highlighting the look of the new Board Priorities diagram. Input for priorities is gathered from all school and board personnel. Of particular note is the placement at the top of the diagram of ‘Caring Communities Supporting Dignity of Persons’ . The Superintendent provided a handout for review - Exceptionalities by Percentage for 2013-14 Academic Year. These figures are provided through October and March reports. Approximately 17% of students are receiving special education support, based on enrolment. A copy will be attached to the Minutes for referencing verbal review of statistics. These figures are compiled through Ministry reporting; EQAO results are different and Supt. Donaghy will bring forward at a future meeting.

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Trustee Curry asked where students with multiple exceptionalities are included, e.g. giftedness and learning disabilities. Supt. Donaghy replied that all multiple exceptionalities, regardless of the combination, are placed under ‘multiple’. Mick Kitor observed that, through statistics from CDC, 1 of 65 children have been diagnosed (autism) compared with our statistic of .61% of enrolment – approximately half that of their stat. Are they being missed or included in other stats, e.g. multiple? Supt. Donaghy answered some or many may be included under the ‘multiple’ or included, possibly under ‘identified’ (with IEP). Cathy Miedema asked if there is an advantage to going through the IPRC process. Supt. Donaghy replied that, in her perspective, it makes no difference. It is the IEP document that educators look at and follow in terms of accommodations and modifications. It takes a lot of time to do the IPRC; that time could be spent with the student. There was a misconception that colleges and universities need an IPRC; that is not valid. They look at the assessment and the best advice to parents is to have a current assessment, not a formal identification. Mick Kitor observed that the Tribunal has said that an IPRC must be performed, whereas the Ministry advocates the IEP. The IPRC process has a built-in appeal process, whereas the IEP does not. Supt. Mary Donaghy replied that an IPRC will always be done at parent request. A parent can formally appeal an IPRC if they do not agree with the exceptionality or placement. Placement in system classes are done through IPRC. If a parent is not satisfied and feels the terms of the IEP are not being met, they should follow a process through teacher to principal to superintendent; concerns are taken seriously. Mick Kitor suggested that a dispute resolution process should be in place outside of the IPRC appeal process. Supt. Donaghy agreed the IPRC appeal process can be very lengthy (often 1-1 ½ years) and often without resolution. The Chair added that if a parent does want an IPRC, a parent must give a request in writing to the principal, not verbally. Trustee Curry noted that figures are not given under ‘speech impairment’ category. Ben Vallati noted that most students falling under this exceptionality are supported through CCAC and, therefore, not receiving school board special education support. The Chair noted that, again, some of these students may be caught under multiple exceptionalities or non-identified. Mick Kitor asked for a follow up on the High Needs Amount funding. Was the recommendation presented to Board? Supt. Donaghy apologized and reported that, indeed, the budget was passed at Board along with the recommendation that the funding be put towards special education; twenty-five new EAs will be hired for September.

5 27

Mick Kitor asked about the $900,000 borrowed from reserve for additional EA funding last year. Are we now up or down in EAs? Supt. Donaghy advised that the bottom line for EAs has now been increased by 25 permanent EAs. This doesn’t translate to more EAs especially, just more permanent positions. The reserve fund may still have to be accessed for casual funding in the Fall once EA deployment has been completed. Combining all EAs in the system, permanent or casual, the number is still about 11 lower. It’s important to recognize the permanent number has increased. The Chair asked if the EAs employed in the Fall of September 2013 now become permanent. Supt. Donaghy explained that through the HR process, because of union and seniority restrictions, many of these could possibly become permanent. In addition to the 391.25 permanent EAs last year, we have now added the additional 25 through this funding. Some of the 36 casual hired last September could become some of that 25. The hiring process will have to be followed by Human Resources. The Chair asked if the Numeracy Goal of BIPSA would be reviewed by the Superintendent. Supt. Donaghy noted the inter-disciplinary team approach for each goal. Gr. 6 EQAO data is a major predictor for grade 9 levels. A targeted approach (looking at individual student results) will be used in, hopefully, improving scores. Assessment practices, looking at what we actually assess, are being reviewed, in cooperation with the Student Success Department. St. Peter High School piloted a Ministry initiative, Middle Math Years involving grades 6-10, and other schools have followed, some through to grade 4 levels. The Board has offered a lot of professional development with a numeracy focus to educators. Partnering with CSPA for parent math nights has also been done at all levels, elementary, intermediate and secondary. Mick Kitor asked about the recent Ottawa Citizen article highlighting Our Lady of Victory EQAO results. He also asked about language based approach and how it impacts students in their overall success (particularly those with communication issues). Supt. Donaghy replied this would best be answered through her colleagues in Student Success and their data. She will make a note to obtain the data and information on what’s being implemented for a Fall meeting. Supt. Donaghy will check with Lynne Coletti on the specifics of what was discussed at the Lucy West session. The Chair wondered if the information provided through Lynne Coletti in Learning 4 All project is reflected in the BIPSA. Supt. Donaghy will have to review again to be certain. The Chair didn’t recall if Goal 4, Pathways, has been reviewed at a past SEAC meeting. Input from SEAC to refine the WTK sessions is mentioned; the Chair doesn’t recall being part of this input. Supt. Donaghy will make note of this as an agenda item for the Fall. The Chair noted a Creating Pathways presentation given at the May 27th Board Meeting, which she attended. How are students with special needs being included in this program? Supt. Donaghy recommended it be a presentation in the Fall as a lot of work has been done

6 28

with the Creating Pathways Committee. SEAC member questions could be better answered at that time. The Chair noted representation from CSPA and the Special Education Department on the Committee, but not SEAC, and wondered why not as it would be beneficial. Supt. Donaghy will look into it as it’s not her committee. MOTION: Moved by Mick Kitor, seconded by Scott Campbell THAT the Board Update be received CARRIED

10. DEPARTMENT UPDATE (Principal Ben Vallati / Principal Lynne Coletti) Principal Ben Vallati reported on a successful WTK Days session on June 11th. The department has received positive feedback on the sessions which were well attended and, to accommodate parents, held in both the east end of the city and at the Board office. On June 12th additional Works System P.D. was held for EAs and teachers and will continue in the Fall. The link to the A4 (Assessing Achievement in Alternative Areas) will be forwarded to SEAC members by Principal Vallati, for their information. Principal Vallati provided members with a handout - Special Education Plan Checklist and our Compliance with the Standards for School Board’s Special Education Plans (2000). The department has always been compliant and up to date with these reports and revisions; the checklist is due to the Ministry in July. Updates, such as uploading the new IEP software template, are being completed. Principal Vallati took the opportunity to thank SEAC for their work and passion in supporting students with special needs, especially during his association with the committee over the past five years. He will move to a new portfolio in the fall. In turn, Helene Lapointe-Jerome took the opportunity to thank Ben for his work with SEAC and special needs students over the years. Mick Kitor remembered an audit of IEPs about two years ago and wondered if it is an ongoing requirement or a one-time thing. Principal Vallati confirmed that it was a specific audit called by the Ministry at that time. There is currently no request for one on the table. However, information gleaned from that audit on ways of improvement has been reviewed and addressed through P.D. and IEP software. MOTION: Moved by Mick Kitor, seconded by John Johnson THAT the Department Update be received CARRIED

7 29

11. GOALS AND OBJECTIVES 2014-2015 (Hélène Lapointe-Jerome) The Chair encouraged SEAC members to bring forward any suggestions to her on this ongoing item. 12. NEW BUSINESS None at this time. 13. ASSOCIATION REPORTS (John Johnson, Brain Injury Assoc.) John Johnson advised that an Annual Back to School Conference on Emerging Technology and Its Impact on Rehabilitation will be held in Toronto on September 11th. A handout will be provided members for their information. As an additional info item, Scott Campbell also reported on a conference (for VIEWS) he recently attended in May which reported on quite promising strides in technology. It was also quite useful in terms of learning more about services available through agencies such as CNIB. 14. ENQUIRIES Mick Kitor asked what training is taking place at teacher and EA levels and what is the number of students with whom ABA is applied, in terms of PPM 140. Mary Donaghy will bring information back to the committee in the Fall. 15. FUTURE AGENDA ITEMS a) Fall: Building the Next Phase in Ontario’s Education Strategy b) Fall: EQAO Results for Students with Special Needs (Supt. Donaghy) c) Fall: Presentation on School Climate Survey Results (Supt Peter Atkinson) d) Fall: Budget Presentation e) Fall: PGL teachers presentation f) Technology supporting students with special needs (Lynne Coletti) g) Creating Pathways presentation h) Presentation by Mindy Cohen on Autism and Anxiety 16. INFORMATION The Chair referenced attached copies of letters from the Halton Board to the Ministry regarding School Health Support Services and Mandatory Special Education Training for OCT Graduates. 17. NEXT MEETING DATES FOR 2014-2015: September 17, 2014, October 15, 2014, November 19, 2014, December 17, 2014 January 21, 2015, February 18, 2015, March 25, 2015, April 15, 2015, May 20, 2015, June 17, 2015 18. ADJOURNMENT MOTION: Moved by Trustee Mark Mullan, seconded by Mick Kitor THAT the meeting be adjourned at 8:50 p.m. CARRIED

8 30

Ottawa Catholic School Board Intermediate/Secondary Student Success Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2371 Fax: 613-225-4284

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education and Members of the Board of Trustees

From:

Manon Seguin, Superintendent of Student Success, Intermediate/Secondary

Date:

October 2, 2014

Re:

2013 – 2014 EQAO – Grade 9 Math & OSSLT Results

The Education Quality and Assessment Office (EQAO) conducts province-wide tests and reports the results at key points in students’ primary, junior and secondary education. Although these tests reflect one assessment, they are designed to measure student performance in reading, writing and mathematics based on the expectations set out in The Ontario Curriculum. Attached you will find a package containing the Board, and Provincial EQAO Results for Grade 9 Applied and Academic Math, as well as the Ontario Secondary School Literacy Test (OSSLT) results. We are very pleased with our Board results, which once again indicate ongoing improvement. Of special note is a significant increase in Grade 9 Applied Math results across our Board following an upward trend in the past few years. As well, our Grade 9 Academic Math has finally reached a 90% success rate. In addition, we continue to outperform the Provincial data in all areas. In recent years we have focused system supports through job-embedded professional learning for all staff. We believe this researchbased effective practice has again had a positive impact on improved student learning. The Student Success Department, along with individual schools, continues to analyze the data to help in our improvement planning at the student, school, and Board levels. In this regard, we continue to refine classroom instructional practices that create the most effective learning environment for our students. We congratulate the efforts of our students, teachers, administrators, support staff and the Student Success Department who work as collaborators to achieve student success. We acknowledge the ongoing support of the Board of Trustees in supporting Board priorities. Researcher Donna Mailloux will accompany me at the Board of Trustees meeting of October 14, 2014 to respond to any questions you might have.

31

-2-

RECOMMENDATION: THAT the Memorandum from the Superintendent of Student Success, Intermediate/Secondary dated October 2, 2014, entitled “2013 – 2014 EQAO – Grade 9 Math & OSSLT Results”, be received.

Manon Séguin, Superintendent MS:jn Ref: Regular Board October 14, 2014

32

33

EQAO RESULTS 2013-14 Gr. 9 Math & OSSLT

EQAO Gr. 9 MATH Results 5% above Province in Academic Math 12% above Province in Applied Math 100 90

87

85

86

88

90

34

% at Levels 3 & 4

80 70 60 50

45

47

48

55

40

59

2010 2011 2012 2013

30

2014

20 10 0 Gr. 9 Academic Math

Gr. 9 Applied Math

EQAO Grade 9 Math Gender Results 5-6% higher than Province in Academic Math 12% higher than Province in Applied Math 100 90

90

84

91

86

35

% at Levels 3 & 4

80 70

61

57

60 50

45

49

Female Board Female Prov

40

Male Board

30

Male Prov

20 10 0 Gr. 9 Academic Math

Gr. 9 Applied Math

EQAO Gr. 9 Math COHORT Results 85% of Province maintained/rose to standard for Academic Math 51% of Province maintained/rose to standard for Applied Math

Academic Math Cohorts

Applied Math Cohorts

Maintained or Rose to Standard

Maintained or Rose to Standard

Never Met or Dropped

Never Met or Dropped

36

9% 37%

91%

63%

This Cohort tracks 2492 students in our Board from Grade 6 to Grade 9

EQAO OSSLT Results 2% above Province among First-Time Eligible 1% below Province among Previously Eligible 100 90

90

87

86

87

85

80

37

% Successful

70 56

60

48

50

53

2010 51

40

49

2011 2012 2013

30

2014

20 10 0 First-Time Eligible

Previously Eligible

EQAO OSSLT Course Results 100

94

94

90 80

38

% Successful

70 60

53

50

50

Board Province

40 30 20 10 0 Academic English

Applied English

EQAO OSSLT Gender Results 100 90 80

88 87

83

78

39

% Successful

70 56

60 48

50

50

Female Board 46

Female Prov Male Board

40

Male Prov

30 20 10 0 First-Time Eligible

Previously Eligible

EQAO OSSLT Cohort Results 3% above Province for Reading Cohorts 4% above Province for Writing Cohorts

Reading Cohorts

Writing Cohorts Maintained or Rose to Standard

Never Met or Dropped

Never Met or Dropped

14%

13%

40

Maintained or Rose to Standard

86%

87%

This Cohort tracks 2501 students in our Board from Grade 6 to Grade 10

Ottawa Catholic School Board Deputy Director’s Office 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2278 Fax: 613-228-4158

ocsb.ca

MEMORANDUM To:

Ted Hurley, Chairperson, and Members of the Board of Trustees

From:

Denise Andre, Deputy Director of Education

Date:

October 7, 2014

Re:

Interdepartmental Leadership Team Support of Board Focus on Math

In our ongoing efforts to align our work across all departments, an Interdepartmental Leadership Team (ILT) has been created. This team, comprised of department coordinators and principals with system responsibilities, meets bi-weekly to support the implementation and monitoring of the Board Improvement Plan for Student Achievement. Most recently, the ILT developed the resources for schools to use on the October 10th Professional Activity Day, which is a ministry-mandated Focus on Math day. As part of this concentration developed by the team, the schools will be exploring the concept of Growth Mindset. Following this, all schools will explore what is effective Mathematics instruction, and will have an opportunity to review their School Improvement Plans. At a future meeting of the Board, we will present the Board Improvement Plan’s numeracy goal. The co-chairs for the ILT for 2014-2015 are Lynne Charette, principal with system responsibilities, and Christine Adam-Carr, coordinator of Student Success, Intermediate/Secondary. They will be present at the Board meeting of October 14th to explain the connection of Growth Mindset to our focus on math and to share some of the resources the schools will be employing on October 10th. RECOMMENDATION: THAT the Memorandum from the Deputy Director of Education, dated October 7, 2014, entitled “Interdepartmental Leadership Team Support of Board Focus on Math” be received.

DA/ja Ref: Regular Board, October 14, 2014

41

Mindset Online Survey 42

Comparing two Videos 43

Eduardo Briceño - TEDx Talks The Power of Belief - Mindset and Success (10:51) Florida Virtual School Grit: The Key to Your Success at FLVS (2:22)

Extra: Angela Duckworth -TED Talks Education The key to success? Grit (6:12)

Guiding Questions Discuss with elbow partner, or in table groups. 44

As you are viewing the video, listen for elements contributing to success: 1. What is the educator’s role, the parent’s role, student’s role? 2. What are the common elements in the videos?

45

Building a Common Understanding of Mindset Read the article: Mindsets and Equitable Education (Carol Dweck, Principal Leadership)

Discussion: In what areas do you think you have: ○

a fixed mindset?

○

a growth mindset?

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At your table, or in pairs choose one of the following questions to discuss: ○ Do we, as a society believe in a growth mindset? Why or why not? ○ Is this what we were taught? Or how we were taught? ○ For some of us, this is a challenging concept to believe in. Why?

Change Your Words Activity Elbow partner or table groups:

47

As educators we often provide feedback to students about their learning. Now that you have discussed how mindset can be critical to a student’s success, think to yourself how you might have responded previously, and how you might change your words in the future. Take turns, it takes practice to change.

“I am awesome at this”

Wow, you must have worked really hard! 48

Let’s try something even harder, don’t worry if you make a mistake, you will learn even more.

“I hate math” It’s okay to be frustrated. We can work on this together. 49

A student last year used to say that they hated math because they made a lot of mistakes. By the end of the year, with continued effort to do their best, they realized perseverance paid off.

It’s all about Mindset! The Greatest Hitter in the World Keep Moving Forward 50

What Constitutes Effective Mathematics Instruction? “The Instructional Core is composed of the teacher and the student in the presence of content” (City, Elmore, Fiarman, Teitel. (2009). Instructional Rounds, p. 22)

Pedagogy Instructional Approaches: • Balance of instructional approaches that develop procedural fluency and conceptual understanding Mathematical Discourse: • Effective questioning (2.2, 2.4, 3.1, 3.3) • Strategies to promote effective listening & oral communication (3.1, 3.3, 3.4) Assessment: • Gathering evidence of learning through observations, conversations & products (1.1, 1.2, 1.3, 1.4, 1.6, 4.7) • Leveraging digital resources to support student representation of student thinking (4.3) • On-going communication of achievement with students/parents/guardians (1.7)

Student Fluency: Engaging in the Learning • Each student can access, make meaningful connections and consolidate his/her learning between concepts / strands / other content areas / Catholic Social Teaching (2.1, 2.4, 4.2) • Ability to self-monitor his or her depth of understanding of content knowledge & processes (1.2, 1.3, 1.4, 1.5, 1.7) • Demonstrate the Catholic Graduate Expectations

•

•

•

•

Educator Fluency: Knowing the Curriculum Deep understanding of the connections between concepts / strands / grades / other content areas / Catholic Social Teaching (2.1, 2.2, 4.1, 4.2, 4.3, 4.4) Provide opportunities for students to consolidate & generalize their mathematical thinking Ability to assess content knowledge/processes in order to respond to learning needs (1.1, 1.2, 1.3, 1.4, 1.6, 1.7) Embed faith connections through the Catholic Graduate Expectations

The Learning Experience Mindset: • Every adult & student can learn mathematics (3.1, 4.1, 4.2, 4.7) • Learning comes from multiple attempts (1.2, 3.1, 3.3, 3.4) The Power of ‘Co’: • Collaboration: Co-planning, co-teaching, co-assessing (2.1, 2.4, 3.1, 4.3, 4.5) Physical / Social Environment: • Collaboration: peer to peer, student to educator • Individual, partnered, small & whole group work spaces (2.2, 2.3, 2.5, 3.2) • Availability supportive math tools & use of appropriate models to respond to student needs (2.5, 3.3, 4.2, 4.6) Task choice/design: (3.1, 3.3, 3.4, 4.1, 4.2, 4.3, 4.4, 4.5, 4.6) • Shared; guided; independent experiences • Open ended / open routed questions • Parallel tasks / ‘low floor, high ceiling tasks

51

Ottawa Catholic School Board Office of the Director of Education 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-4455 ext. 2272 Fax: 613-228-4158

ocsb.ca

MEMORANDUM To:

Ted J. Hurley, Chairperson, and Members of the Board of Trustees

From:

Julian Hanlon, Director of Education

Date:

September 30, 2014

Re:

Multi-Year Strategic Plan 2014-2017

Attached for your consideration and approval is a copy of our Multi-Year Strategic Plan 2014-2017. The purpose of the Multi-Year Strategic Plan is to provide a high level overview of our strategic direction over the next few years. As the research clearly indicates, alignment is essential to any organization’s success. Our Board Priorities are a key driver in setting direction, and as the attachment indicates, there is alignment between the Multi-Year Strategic Plan and the Board Priorities. At the October 14th meeting, I would be glad to answer any questions that the Trustees may have. RECOMMENDATION: THAT the Memorandum from the Director of Education dated September 30, 2014, entitled “Multi-Year Strategic Plan 2014-2017” be received and that the Multi-Year Strategic Plan 2014-2017 be approved.

JH:sd Att. Ref: Regular Board Meeting (October 14, 2014)

52

Multi-Year Strategic Plan 2014-2017 Our Vision: Our Collective Goal At the Ottawa Catholic School Board, all students are inspired and guided to realize their spiritual, social and academic potential, and to take their place in the world as thoughtful, wellrounded citizens.

53

Our Mission: How We Will Achieve Our Vision

The mission of the Ottawa Catholic School Board is to provide all our students with a well-rounded education for the mind, body and spirit through an emphasis on academic excellence, social responsibility and Catholic values.

The Ottawa Catholic School Board’s Multi-Year Strategic Plan is built on our Board Priorities, along with the Gospel Values, to reflect a Catholic framework enhanced by digital learning for innovation.

The Ottawa Catholic School Board’s balanced approach to preparing students for leadership, fulfillment and lifelong learning in a rapidly changing world is founded on four pillars. • The development of the whole child 54

We support the whole person’s spiritual, mental, physical and emotional well-being in a safe, diverse and respectful community.

• Academic excellence and achievement We deliver excellence in vibrant English and French as a second language programs.

• The reflection of Catholic values and principles We respect the universal values of all faiths and proclaim Catholic principles of faith and service to others in all our teaching.

• Innovative approaches to teaching and learning We use innovative methods and technologies to support all learning styles and to help our students develop a love of learning in order to thrive in a changing world.

“Educating is not a job but an attitude, a way of being: to educate we need to step out of ourselves and stay among young people to accompany them in the stages of their growth, placing ourselves at their will. Give them time, optimism for their journey in the world. Teach them to see the beauty and goodness of creation and of humanity, which always retains the imprint of the Creator.” Pope Francis

Multi-Year Strategic Plan 2014-2017

SUCCESS FOR STUDENTS Through Catholic values and principles, all students are inspired to become critical, creative, collaborative communicators and learners. • 55 •

Continue to move teaching and learning into the digital age ensuring that digital elements are seamless and used in a powerful way to deepen learning Adopt learning conditions and pedagogies that foster deep learning competencies

STEWARDSHIP OF RESOURCES

SUCCESS FOR STAFF Using Gospel Values as the foundation, build strong Catholic learning communities. •

•

Ensure individual employee needs are met through a balance of capacity building and professional and personal development Build leadership at all levels of the Board through collaborative opportunities provided through face-to-face mentorship and on-line communities

Maximize human, operational and environmental resources, through innovative strategies that support and develop the whole person in keeping with Catholic values. •

Annually review budgets, operating priorities and policies with a view to enhancing efficacy

•

Ensure that savings realized through maximizing efficiencies continue to be directed to supporting student success initiatives

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58

59

60

61

62

63

64

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Ottawa Catholic School Board Finance and Administration 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2281 Fax: 613-224-0132

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education and Members of the Board of Trustees

From:

David Leach, Superintendent Finance and Administration

Date:

October 2, 2014

Re:

2014-2015 Drawdown of Accumulated Surplus

File No.: 1725-6-1

Financial Position Update As of September 30, 2014, the Board’s unappropriated operating accumulated surplus totals approximately $7.7 million or 1.6% of the total operating budget, a level considered to be appropriate for the Board’s needs and requirements. Furthermore, the above available unappropriated surplus is after having financed the 2014-2015 Budget, approved by the Board of Trustees on June 10, 2014. Proposed Additional Expenditures In light of the above information and pursuant to ongoing reviews of system needs and requirements, Administration is hereby recommending a one-time expenditure of $838,800 for the below noted needs that are being experienced at this time. It is further recommended that such expenditure ($838,800) be financed by in-year budgetary savings and efficiencies totaling $264,800 and that the remaining $574,000 be financed by the Board’s unappropriated operating accumulated surplus. Please note that such spending does not deplete the Board’s accumulated surplus balances currently considered as sufficient for Board needs and requirements. Furthermore such drawdown, if approved, will not cause the Board to exceed the Ministry of Education’s annual 1% limitation (approximately $4.2 million) for in-year drawdowns of the Board’s accumulated surplus. Educational Assistants Casual Educational Assistants - $838,800. Since September, we have had 60 net new students with special needs requiring support enter the system plus another 40 current students experience increased needs this year for a total increase of 100 students requiring support.

Corr: 2014-2015 Drawdown of Accumulated Surplus

Page 1 of 2

66

This investment will support the hiring of 24.0 full-time casual Educational Assistants, effective mid October 2014, increase our ability to respond to urgent student needs and support new students who have entered the system. I trust that this is satisfactory and shall be pleased to respond to questions Board members may have at the Board meeting of October 14, 2014. RECOMMENDATIONS: THAT the Memorandum from the Superintendent of Finance and Administration dated October 2, 2014 entitled, “2014-2015 Drawdown of Accumulated Surplus”, be received; and THAT the proposed net additional spending of $574,000 for 24.0 full-time equivalent casual Educational Assistants to be financed by accumulated surplus, be approved.

DL:jf

Ref: Regular Board (October 14, 2014)

Corr: 2014-2015 Drawdown of Accumulated Surplus

Page 2 of 2

67

Ottawa Catholic School Board Finance and Administration 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2281 Fax: 613-224-0132

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education and Members of the Board of Trustees

From:

David Leach, Superintendent Finance and Administration

Date:

October 7, 2014

File No.: 185-3-1(Hon)

Re: Trustee Honoraria for 2014-2015 ____________________________________________________________________________ In accordance with the 2014/2015 Schedule of Financial Reports to the Board, please find below and attached a report and recommendations necessary to establish: a) b)

A Trustee Honoraria Payment Policy for the 4 year term of office commencing December 1, 2014; and Trustee Honoraria for the one year period December 1, 2014 to November 30, 2015.

The Board of Trustees at its meeting of September 28, 2010 passed Board Resolution 223-10 which approved the following Trustee Honoraria Payment Policy provisions for the 4 year term of office commencing December 1, 2010: Trustee Honoraria Payment Policy        

Shall be in accordance with all Ontario legislative and regulatory requirements; All Trustees (including Chair and Vice-Chair) to receive Base Amount of $5,900/annum; Chairperson to receive additional Base Amount or allowance of $5,000/annum; Vice-Chairperson to receive additional Base Amount or allowance of $2,500/annum; All Trustees (including Chair and Vice-Chair) to receive Consumer Price Index increases if and when specifically permitted by Ontario legislation and regulation; All Trustees (including Chair and Vice-Chair) to receive Enrolment Amount of $1.75 per Day School Average Daily Enrolment as defined by regulation; Chairperson to receive additional Enrolment Amount of $0.050 per Day School Average Daily Enrolment as defined by regulation; Vice-Chairperson to receive additional Enrolment Amount of $0.025 per Day School Average Daily Enrolment as defined by regulation;

Corr: Trustee Honoraria for 2014-2015

Page 1 of 3

68



 

No amount will be paid for attendance at a meeting of a committee of the Board that is required to be established by an act or regulation (i.e. Audit Committee, Parent Involvement Committee, Supervised Alternative Learning Committee and Special Education Advisory Committee); maximum permitted by Ontario Regulation is $50 per Trustee member per meeting; Distance amount for Trustees who reside more than 200 km from a meeting location-not applicable; Honoraria calculations are to be re-performed annually (i.e. to reflect enrolment changes) and presented to the Board of Trustees for approval.

Pending a discussion by the Board of Trustees, it is hereby recommended that the present above noted Trustee Honoraria Payment Policy be approved, without change, effective for the 4 year term of office commencing December 1, 2014. In accordance with the above payment policy, Administration has prepared and attached hereto for the consideration of the Board updated Trustee Honoraria calculations for the upcoming year December 1, 2014 to November 30, 2015. Such calculations also consider the following:  

Ontario Regulation 357/06 which prescribes the method of calculation of Trustee Honoraria including amendments up to and including O. Reg 190/14 dated September 23, 2014 (see correspondence attached); Enrolment increases reported to the Ontario Ministry of Education by the Ottawa Catholic School Board as part of its 2013-2014 Budget Estimates.

The increase in Trustee Honoraria from 2013-2014 to December 1, 2014 is approximately 0.2% due to the impact of enrolment growth (from 35,519 to 35,682 average daily enrolment ADE from 2012-2013 to 2013-2014) on the Enrolment Amount portion of the honoraria calculation. Pending a discussion by the Board of Trustees, the following proposed Trustee Honoraria amounts for the period December 1, 2014 to November 30, 2015 are presented for the Board’s consideration:

Chairperson Vice-Chairperson Trustee

Proposed Dec. 1/14 to Nov. 30/15

Actual 2013-2014

Actual 2012-2013

Actual 2011-2012

$18,928 $15,536 $12,144

$18,892 $15,504 $12,116

$18,967 $15,570 $12,174

$19,069 $15,662 $12,254

I shall be pleased to respond to questions regarding this matter at the Board meeting scheduled for October 14, 2014.

Corr: Trustee Honoraria for 2014-2015

Page 2 of 3

69

RECOMMENDATIONS: THAT the Memorandum from the Superintendent of Finance and Administration dated October 7, 2014 entitled “Trustee Honoraria for 2014-2015”, be received; and THAT the proposed Trustee Honoraria Payment Policy as detailed in the above noted memorandum effective for the term of office commencing December 1, 2014, be approved; and THAT the following Trustee Honoraria amounts for the period December 1, 2014 to November 30, 2015, be approved: Chairperson - $18,928 per annum Vice-Chairperson - $15,536 per annum Trustee - $12,144 per annum

DL:jf Attachments

Ref: Regular Board (October 14, 2014)

Corr: Trustee Honoraria for 2014-2015

Page 3 of 3

70

71

72

Board Action Report DATE: Sept. 23, 2014 BOARD MEETING DATE Sept. 9, 2014

Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Topic

THAT the Memorandum from the Superintendent of Planning and Facilities dated September 9, 2014, entitled “Appointment of Architects – New Half Moon Bay JK-6 School”, be received, and that, subject to satisfactory contractual negotiations, Administration be authorized to appoint Bryden Martel as architects for the new school. THAT the Memorandum from the Director of Education dated September 11, 2014, entitled “Principal/Vice-Principal Central Discussion Table regarding Terms and Conditions of Employment”, be received, and that the resolution contained within be approved. THAT the request from the Superintendent of Student Success - Leading & Learning dated September 15, 2014 for excursion by students and staff of Sacred Heart High School to the Dominican Republic from February 14-21, 2015, be approved. THAT the request from the Superintendent of Student Success Leading & Learning dated September 15, 2014 for excursion by students and staff of Sacred Heart and All Saints High Schools to France from May 16-23, 2015, be approved. THAT the request from the Superintendent of Student Success - Leading & Learning dated September 15, 2014 for excursion by students and staff of All Saints High School to the Dominican Republic from February 21-28, 2015, be approved. THAT the request from the Superintendent of Student Success – Leading &Learning dated September 15, 2014 for excursion by students and staff of All Saints, St. Mark and St. Matthew High Schools to Holland and Germany from May 1-9, 2015, be approved. THAT the request from the Superintendent of Continuing and Community Education dated September 15, 2014 for the excursion by the students and staff of St. Joseph High School to El Salvador from February 21 to March 2, 2015 be approved.

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ACTION BY

STATUS

F. Chrystal

C

J. Hanlon

I

S. McCabe

I

S. McCabe

I

S. McCabe

I

S. McCabe

I

P. Atkinson

I

BOARD MEETING DATE Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Sept. 23, 2014

Topic

THAT the request from the Superintendent of Student Success, Intermediate/Secondary dated September 4, 2014 for the excursion by the students and staff of St. Peter High School and Mother Teresa High School to Belize from April 11 to April 18, 2015 be approved. THAT the request from the Superintendent of Student Success, Intermediate/Secondary dated September 4, 2014 for the excursion by the students and staff of St. Matthew High School to Nassau, Bahamas, from April 25 to May 3, 2015 be approved. THAT the Memorandum from the Superintendent of Finance and Administration dated September 16, 2014 entitled “Ottawa Student Transportation Authority Update” for the months of June, July and August 2014, be received. First Reading THAT BY-law 03-2014, a by-law to authorize the borrowing of up to thirty million dollars ($30,000,000), be approved by the Board.

ACTION BY

STATUS

M. Seguin

I

M. Seguin

I

D. Leach

I

D. Leach

I

D. Leach

I

Second Reading THAT By-law 03-2014 be approved by the Board.

Sept. 23, 2014

Third Reading THAT By-law 03-2014 be approved by the Board. THAT the proposed Schedule of Financial Reports to the Board – 2014/2015, as presented in a memorandum from the Superintendent of Finance and Administration dated September 16, 2014, be approved.

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FREQUENTLY USED ACRONYMS A

ADE ADR AODA ARC

Average Daily Enrolment Alternate Dispute Resolution Accessibility for Ontarians with Disabilities Act Accommodation Review Committee

B

BAC BAS BIPSA BPS

Benefits Advisory Committee Board Accounting System Board Improvement Plan for Student Achievement Broader Public Sector

C

CALP CASL CCE CCLB CCSTA CEC CEFO CIC CIL-M CLB CLL CODE COW CPCO CPP CRA CSPA CTCF CTESL

Cognitive Academic Language Proficiency Canada's Anti-Spam Legislation Continuing and Community Education Centre for Canadian Language Benchmarks Canadian Catholic School Trustees' Association Catholic Education Centre Catholic Education Foundation of Ottawa Citizenship and Immigation Canada Collaborative Inquiry Learning in Mathematics Canadian Language Benchmarks Catholic Learning Leaders Council of Ontario Directors of Education Committee of the Whole Catholic Principals' Council of Ontario Canada Pension Plan Canada Revenue Agency Catholic School Parents Association Care, Treatment and Correctional Facilities Certificate in Teaching English as a Second Language

D

DA DAR DCC DE DELF DEP DOE DS DS

Development Assistant Directors Annual Report Deferred Capital Contributions Developmental Education Diplôme d'études en langue française Destination Employability Pathway Director of Education Developmental Specialist District Supervisor

E

E&E EA's EAP ECCODE ECE ECNO EDC EDP EI ELD ELD ELL ELP ELS

Effectiveness & Efficiency Reviews Educational Assistants Employment Assistance Program English Catholic Council of Ontario Directors of Education Early Childhood Education Educational Computing Network of Ontario Education Development Charges Extended Day Program Employment Insurance Early Learning Division English Literacy Development English Language Learner Early Learning Program Early Learning Services

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ELTOC EMCS EOCCC EOSDN EOSS EPCI EQAO ESL ESSD

English Language Tutoring of Ottawa Carleton Energy Management & Control Systems Eastern Ontario Catholic Curriculum Corporation Eastern Ontario Staff Development Network Employment Ottawa Social Services Early Primary Collaborative Inquiry Education Quality and Accountability Office English as a Second Language Elementary Student Success Department

FCTGO

FDK FNMI FOI FOY FRP FSL FTE FWC

Federation of Catholic Teachers' Guilds of Ontario Full Day Kindergarten First Nation, Métis and Inuit Freedom of Information (see MFIPPA) Focus on Youth Facility Renewal Projects (see also GSR) French Second Language Full Time Equivalency Family Welcome Centre

G

GPL GSN GSR GWL

Good Places to Learn Grants for Student Needs Grant for School Renewal (see also FRP) Great West Life

H

HST

Harmonized Sales Tax

I

IEP IL IMENU IPPS IPRC

Individual Education Plan International Languages Internet Menu (Absences, Timesheets, Pay Statement. OFD filing etc.) Integrated Personnel Payroll System Identification, Placement and Review Committee

J

JCC JK/SK

Joint Consultation Committee Junior or Senior Kindergarten

K

KID

Kindergarten Early Identification

L

LARC LBM LBS LC LINC LNS LSA LT LTD LTO

Language and Assessment Referral Centre Labour Board Management Literacy and Basic Skills Learning Connections Language Instruction for Newcomers to Canada Literacy and Numeracy Secretariat Leading Student Achievement Learning Technologies Long Term Disability Long Term Occasional

M

MACSE MEN MRC MCI MCYS MFIPPA

Minister's Advisory Council on Special Education Ministry Educator Number Ministry Rated Capacity Ministry of Citizenship and Immigration Ontario Ministry of Child and Youth Services Municipal Freedom of Information Protection of Privacy Act

F

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MOE MOE MOH MOL MOT MOU MTCU MYSP

Ministry of Education Ministry of the Environment Ministry of Health Ministry of Labour Ministry of Transportation Memorandum of Understanding Ministry of Training Colleges and Universities Ontario Multi-Year Strategic Plan

N

NIC NPP NTIP

Newcomer Information Centre New Pupil Places New Teacher Induction Program

O

OA OASBO OCPVPA OCRAC OCSOA OCSTA OECM OECTA OFA OMERS ONFE OReg OnSIS OSBIE OSR OSSC OSSD OSSLT OSSTF OSTA OTIP OYAP

Office Administrator Ontario Association of School Business Officials Ottawa Catholic Principal Vice Principal Association Ottawa-Carleton Research Advisory Committee Ontario Catholic Supervisory Officers' Association Ontario Catholic School Trustees Association Ontario Education Collaborative Marketplace Ontario English Catholic Teachers' Association Ontario Financing Authority Ontario Municipal Employees Retirement System (Pension Plan) Ottawa Network for Education Ontario Regulations Ontario Student Information System Ontario School Board's Insurance Exchange Ontario Student Record Ontario Secondary School Certificate Ontario Secondary School Diploma Ontario Secondary School Literacy Test Ontario Secondary School Teachers' Federation Ottawa Student Transportation Authority Ontario Teachers' Insurance Plan Ontario Youth Apprentice Program

P

PASS PBLA PCAP PCS PD PFLC PIC PIM PLAR PO PPM PRO PS

Partnering to Achieve Student Success Portfolio Based Language Assessment Pan Canadian Assessment Program Primary Class Size Professional Development Parenting and Family Literacy Centre Parent Involvement Committee Privacy and Information Management Prior Learning and Assessment Referral Purchase Order Policy/Program Memoranda (Ministry of Education) Parent Reaching Out Grant PowerSchool

R

RECE ReCAPP RFP RFQ RPC RMS

Registered Early Childhood Educator Renewal Capital Asset Planning Process Request for Proposal Request for Quote Request for Physical Change Records Management System

77

RTW

Return to Work

S

SAA SAL SAR SCI SEA SEAC SECAC SEF SEMS SFIS SGF SGH SHSM SIM SIP SIPSA SLT SSLI SSRP STDP STEP SMS SWST

Special Assignment Assistant Supervised Alternative Learning School Accommodation Review School Condition Improvement Special Equipment Amount Special Education Advisory Committee Special Education Curriculum Advisory Committee School Effective Framework Substitute Employee Management System School Facility Inventory System School Generated Funds Shepherds of Good Hope Specialist High Skills Major System Implementation and Monitoring Special Incidence Portion School Improvement Plan Student Acheivement Settlement Language Training Student Support Leadership Initiative Supported School Readiness Program Short Term Disability Plan Steps to English Proficiency Student Management System Student Work Study Teacher

T

TESL TLA TPA TPP TSSA

Teachers of English as a Second Language Temporary Letters of Approval Teacher Performance Appraisal Teachers Pension Plan Technical Standards and Safety Authority

U

UW CBA

United Way Community Builders Awards

W

WSIB WTK

Workplace Safety and Insurance Board Welcome to Kindergarten

78

Board Table Seating Plan

Julian Hanlon Director of Education

Ted J. Hurley Chairperson

Denise Andre Deputy Director of Education Chairperson

Alison Baizana Vice-Chairperson

Fr. Peter Sanders Board Chaplain

Brian Coburn Trustee

Joanne M. MacEwan Trustee

Betty-Ann Kealey Trustee

Thérèse Maloney Cousineau Trustee

John Curry Trustee

Gordon Butler Trustee

Kathy Ablett, R.N. Trustee

Mark D. Mullan Trustee

Monica Silver Student Trustee

Daniel McInnis Student Trustee

August 2014

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Board of Trustees Please address all Trustees’ correspondence to: Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario Canada K2G 3R4 Chairperson Ted J. HURLEY Zone 2 (Kanata North-Kanata South)

E-mail: [email protected]

Board: 613-599-0608 Fax: 613-228-4158

Vice-Chairperson Alison BAIZANA Email: [email protected] Zone 4 (Barrhaven/Gloucester-South Nepean)

Board: 613-825-9717 Fax: 613-228-4158

Zone 1 (West Carleton-March/Stittsville-Kanata West/Rideau-Goulbourn/Osgoode) John CURRY Email: [email protected]

Board: 613-831-2028 Fax: 613-228-4158

Zone 3 (Orleans/Cumberland) Brian COBURN

Email: [email protected]

Board: 613-355-7166 Fax: 613-228-4158

Zone 5 (Beacon Hill-Cyrville/Innes) Joanne M. MacEWAN

Email : [email protected]

Board: 613-842-0166 Fax : 613-228-4158

Zone 6 (Knoxdale-Merivale/College) Gordon BUTLER

Email : [email protected]

Board: 613-828-3573 Fax: 613-228-4158

Zone 7 (Kitchissippi/Bay) Betty-Ann KEALEY

Email: [email protected]

Board: 613-721-2376 Fax: 613-721-2379

Mark D. MULLAN Zone 8 (Alta Vista/Gloucester-Southgate) Zone 9 (River-Capital) Kathy ABLETT, R.N.

E-mail: [email protected]

Email: [email protected]

Board: 613-841-4836 Fax: 613-841-8693 Board: 613-526-9512 Fax: 613-526-1450

Zone 10 (Rideau-Vanier/Rideau-Rockcliffe/Somerset) Board: 613-232-9811 Thérèse MALONEY COUSINEAU Email: [email protected] Fax: 613-232-6706

December 2013

(Trustees’ term of office is December 2010 to December 2014)

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