Regular Board Meeting AGENDA June 23, 2015 7:30 PM
GUIDELINES FOR DELEGATION/PUBLIC SESSION PRESENTATION(S) The Board of Trustees welcomes constructive public input into its deliberations at delegation/public session. Any citizen or group 18 years of age or over served by the Ottawa Catholic School Board may appear during the delegation/public sessions before the Board of Trustees to express views or concerns pertaining to matters within the mandate of the Ottawa Catholic School Board which are in accordance with the Board’s Procedural By-laws. PUBLIC SESSION: During the Public Session on the agenda, individuals who have signed up prior to the start of the Board meeting and meet the criteria stated above may address the Board of Trustees at this time. NOTE: maximum 5 minutes/per presenter, at discretion of Chair. DELEGATION: All delegations are required to submit a “Delegation Registration Form” outlining key points to be presented. This form must be received in the Director’s Office no later than seven (7) days prior to the Board meeting (see Board’s website for more information and to access the form). NOTE: maximum 10 minutes per delegation with no more than two (2) spokespersons and maximum two (2) delegations per Board meeting, at discretion of Chair. In recognition of our Catholic values, and in view of established standards of decorum, civility and propriety, the following guidelines have been instituted to promote an atmosphere of dignity and respect in all Board delegation/public sessions: 1) The spokesperson(s) will be asked by the Chair to come to the presentation table. All other guests of the Board shall remain seated in the gallery behind the presentation table. 2) Only constructive criticism of ideas, proposals or resolutions is appropriate. In presenting opinions on contentious issues, presenters will refrain from criticizing individuals by name or position. 3) Presenters will refrain from the use of derogatory, defamatory or inflammatory language in presenting their point of view. 4) Guests are asked to not interrupt the speaker during his/her presentation. 5) Signs and/or placards are prohibited in the meeting. 6) To assist presenter(s), a timekeeper will be displayed on the projection screen counting down from the allotted time. When one (1) minute remains, the spokesperson will be notified. When time has elapsed the Chair will inform the spokesperson. When decorum standards are not followed, members of the public may be asked to change their behaviour or they may be asked to leave. Following the presentation, the Chair of the Board will ask Trustees if they have any questions for clarification from the spokesperson. NO DECISION OR DEBATE RELATIVE TO THE DELEGATION/PUBLIC PRESENTATION(S) WILL BE MADE THAT NIGHT IF THE ITEM IS NOT ON THE REGULAR AGENDA UNDER “L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS”. Thank you for observing the above noted guidelines.
Elaine McMahon, Chairperson
Regular Board Meeting Tuesday, June 23, 2015 – 7:30 PM Catholic Education Centre - Boardroom AGENDA Item
Page
A. CALL TO ORDER B. PRAYER / SPECIAL INTENTIONS / NATIONAL ANTHEM C. SCHOOL / STUDENT / DEPARTMENT PROFILE 1. Memo from Superintendent of Continuing and Community Education Re: Student Profile of Mother Teresa student Sam Turgeon-Brabazon
5
D. DELEGATIONS E. PUBLIC SESSION F. APPROVAL OF AGENDA G. DECLARATIONS OF CONFLICT OF INTEREST H. CONFIRMATION OF MINUTES 1. Regular Board Meeting - June 9, 2015
7
2. Audit Committee Regular Session Meeting Minutes - March 5, 2015
14
3. Special Education Advisory Committee Minutes April 21, 2015 and May 20, 2015
19
I. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS J. TRUSTEES MOTIONS K. PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1. Committee of the Whole Board - June 23, 2015 L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1. Memo from Superintendent of Human Resources 38 Re: Request for Excursion: St. Mark, Mother Teresa, St. Francis Xavier, St. Pius X, St. Joseph High Schools, Germany, Poland, Czech Republic, Hungary, March 19 to March 28, 2016 2. Memo from Superintendent of Human Resources Re: Request for Excursion: St. Mark High School, El Salvador March 24 to April 1, 2016
51
3. Memo from Superintendent of Student Success - Learning Technologies Re: Request for Excursion: St. Joseph and St. Patrick's High Schools, El Salvador, February 18 to 26, 2016
60
4. Memo from Superintendent of Student Success - Leading & Learning Re: Request for Excursion: All Saints, Lester B. Pearson and St. Matthew High Schools, Italy, May 13-22, 2016
70
5. Memo from Superintendent of Student Success - Leading and Learning Re: Request for Excursion: Sacred Heart High School, Dominican Republic, February 12-19, 2016
81
6. Memo from Superintendent of Planning and Facilities Re: Capital Plan Update - Recommended Priorities
90
7. Memo from Superintendent of Planning and Facilities Re: Award of Contract - Half Moon Bay Elementary School
100
8. Memo from Superintendent of Planning and Facilities Re: Delegated Authority for Matters Requiring Board Approval
102
9. Memo from Superintendent of Planning and Facilities Re: Portable Requirements for 2015
103
10. Memo from Superintendent of Finance and Administration Re: Ottawa Student Transportation Authority Update
105
11. Memo from Superintendent of Finance and Administration Re: Standard & Poor's 2015 Rating Report
108
M. NEW BUSINESS N. NOTICE OF MOTIONS O. CONFIRMATION OF ACTION REPORT
115
P. ENQUIRIES Q. ADMINISTRATIVE ANNOUNCEMENTS - Executive Officer R. ADJOURNMENT 1. INFORMATION ITEMS: a) Frequently Used Acronyms
118
b) Board Table Seating Plan
122
c) Board of Trustees Contact Information
123
Continuing and Community Education Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2501 Fax: 613-224-9253
ocsb.ca
MEMORANDUM
To:
Elaine McMahon, Chairperson, and Members of the Board of Trustees
From:
Peter Atkinson, Superintendent Continuing and Community Education
Date:
June 16, 2015
Re:
Student Profile of Mother Teresa student Sam Turgeon-Brabazon
Skills Compétences Canada Ontario has been promoting workplace skills and technologies since 1989. The Ottawa Catholic School Board has been sending students for a number of years to participate in this competition. The competition included 3 separate parts:
Research on violence and harassment in the workplace; A presentation on safety in the workplace (in particular, in the food preparation sector); and, A mock hazard assessment of a construction site.
This year, Mother Teresa student Sam Turgeon-Brabazon won the Gold medal in the Provincial Workplace Safety competition. It is worth noting that Sam achieved the highest point total ever in the Provincial Workplace Safety competition. He received a $1200.00 cash prize for winning the highest score of all competitors in all categories in the competition. Sam’s achievement at the provincial level earned him a spot on Team Ontario for the national competition in Saskatoon on May 27-30. At the national competition, Sam competed against 10 other students - all gold medalists from their respective province or territory. Sam’s presentation at the national competition was so exceptional that, again, he won the Gold medal.
5
-2-
At the June 23 board meeting, I will be delighted to introduce Sam to the board of trustees and invite him to share his reflections on his accomplishments. I will also play a clip from Sam’s award-winning presentation.
PA/cm Reference: Regular Board Meeting, June 23, 2015
6
REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015 2
A Regular Meeting of the Board was held at 7:45 p.m. on the above date, in the Board Room, 570 West Hunt Club Road.
ATTENDANCE Chairperson:
E. McMahon
Vice-Chairperson:
B.A. Kealey
Trustees:
K. Ablett, B. Coburn, J. Curry, J. MacEwan T. Maloney Cousineau, S. Moore, M. Mullan, S. Warren
Director of Education And Secretary-Treasurer
J. Hanlon
Deputy Director of Education And Assistant Secretary-Treasurer
D. Andre
Superintendents:
P. Atkinson, Continuing and Community Education M. Donaghy, Special Education and Student Services D. Leach, Finance and Administration S. McCabe, Student Success, Leading and Learning S. Oliver, Student Success, Elementary M. Seguin, Student Success, Intermediate/Secondary B. Wilson, Student Success, Learning Technologies
Board Chaplain:
Father P. Sanders
Student Trustees
D. McInnis M. Silver
Administration:
M. de Kemp, Manager of Communications K. Hodgins, Executive Officer
Recording Secretary:
S. Dunne, Executive Assistant
Page 1 of 7
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REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015 C.
SCHOOL/STUDENT/DEPARTMENT PROFILE None.
D.
DELEGATIONS None.
E.
PUBLIC SESSION None.
F.
APPROVAL OF AGENDA MOTION:
Moved by Trustee Coburn, seconded by Trustee Warren,
THAT the Agenda for the Regular Meeting of the Board of June 9, 2015, be approved as presented. CARRIED RES. 112-15 G.
DECLARATIONS OF CONFLICT OF INTEREST None
H.
CONFIRMATION OF MINUTES 1.
Regular Meeting of the Board – May 26, 2015 The Chairperson requested an amendment to the minutes of May 26, 2015. It was questioned whether the motion regarding the St. Paul High School Excursion to the Dominican Republic, February 6 to 13, 2016, was voted upon and carried. The motion was read at the June 9, 2015 meeting, voted upon and carried. Amendment: MOTION:
Moved by Trustee Kealey, seconded by Trustee Maloney Cousineau,
THAT the Request from the Superintendent of Student Success, Learning Technologies, dated May 20, 2015 for the excursion by students and staff of St. Paul High School to the Dominican Republic, February 6 to 13, 2016, be approved. CARRIED RES. 113-15
Page 2 of 7
8
REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015 MOTION:
Moved by Trustee Maloney Cousineau, seconded by Trustee Moore,
THAT the Minutes of the Regular Board Meeting of May 26, 2015, be adopted as amended. CARRIED RES. 114-15
I.
UNFINISHED BUSINESS FROM PREVIOUS MEETINGS None.
J.
TRUSTEES MOTIONS None.
K.
PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1.
Committee of the Whole Board – June 9, 2015 Nothing to report.
2.
Student Trustees Report a)
Introduction of New Student Trustees: Mark Penner, St. Joseph High School Benjamin McLellan-Campbell, St. Francis Xavier High School
b)
Presentation
MOTION: Moved by Trustee Warren, seconded by Trustee Ablett, THAT the Student Trustee Report be received. CARRIED RES. 115-15 3. Special Education Advisory Committee (SEAC) Presentation MOTION: Moved by Trustee Moore, seconded by Trustee Mullan, THAT the Special Education Advisory Committee (SEAC) presentation by the Chair of SEAC, Helene Lapointe-Jerome, be received. CARRIED RES. 116-15
Page 3 of 7
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REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015 4.
Parent Involvement Committee & Catholic School Parents’ Association YearEnd Report 2014-2015 MOTION: Moved by Trustee Moore, seconded by Trustee Mullan, THAT the Memorandum from the Director of Education dated June 1, 2015 entitled “Parent Involvement Committee & Catholic School Parents’ Association Year-End Report 2014-2015” be received. CARRIED RES. 117-15
L.
PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1.
Memo from Deputy Director of Education Re: Approval of Policies – Rescinded and Revised MOTION:
Moved by Trustee Coburn, seconded by Trustee Curry,
THAT the Memorandum from the Deputy Director of Education, dated May 26, 2015 and entitled “Approval of Policies – Rescinded and Revised”, be received. THAT the Board approve the rescindment of the following policies: Cancellation of Transportation Derry Byrne Teacher Resource Centre THAT the Board approve the following revised policies: Assessment, Evaluation and Reporting Communicable Diseases Community Use of School Facilities Criminal Records Checks, Police Records Checks for the Vulnerable Sector, and Offence Declarations Discipline, Suspensions and Dismissal – All Staff Hiring Authority and Reporting Loan of Service/Secondment/Exchange Signing Officers of the Board School Generated Funds Visitors to Schools Workplace Violence CARRIED RES.118-15 Page 4 of 7
10
REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015 2.
Memo from Superintendent of Planning and Facilities Re: Proposal for 7-12 at St. Patrick’s High School (St. Patrick’s Intermediate School Consolidation and Capital Request) MOTION:
Moved by Trustee Mullan, seconded by Trustee Maloney Cousineau,
THAT the Memorandum from the Superintendent of Planning and Facilities dated June 3, 2015, entitled “Proposal for 7-12 at St. Patrick’s High School”, be received; and THAT staff submit a School Consolidation Capital Business Case to the Ministry of Education for a 7-8 addition to St. Patrick’s High School; and THAT subject to capital funding approval, St. Patrick’s Intermediate School be closed and 7-8 students be directed to St. Patrick’s High School upon completion of an addition. CARRIED RES. 119-15 3. Memo from Superintendent of Finance and Administration Re: 2015/2016 Preliminary Budget Information MOTION:
Moved by Trustee Coburn, seconded by Trustee Kealey,
THAT the Memorandum from the Superintendent of Finance and Administration dated June 2, 2015 entitled “2015/2016 Preliminary Budget Information” and accompanying Budget binder information, be received. CARRIED RES. 120-15
Page 5 of 7
11
REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015
4. Memo from the Superintendent of Finance and Administration Re: Review of Operating Budget for EDC Purposes MOTION:
Moved by Trustee Warren, seconded by Trustee MacEwan,
THAT the Memorandum from the Superintendent of Finance and Administration dated June 2, 2015 entitled “Review of Operating Budget for EDC Purposes”, be received; and WHEREAS it has been determined that a non-classroom budgetary surplus of $2,256,000 will occur but it is to be used to partially finance a classroom budget deficiency of $5,048,000 for 2015-2016; THEREFORE, be it resolved that the Ottawa Catholic School Board designate no funds ($0) as available for the purpose of acquiring school sites by purchase, lease or otherwise to reduce growth-related education land costs for the 2015- 2016 budget year. CARRIED RES. 121-15 5. Memo from Superintendent of Finance and Administration Re: Approval of 2015-2016 Budget MOTION:
Moved by Trustee Coburn, seconded by Trustee Curry,
THAT the 2015-2016 Consolidated Board Expenditures Budget, as presented June 9, 2015, in the amount of $487,679,000 consisting of the following: Operating Budget Consolidation and PSAB Adjustments
$ 475,052,000 $ 12,627,000
be approved; and THAT the 2015-2016 Capital Expenditures Budget, as presented June 9, 2015, in the amount of $23,304,748, be approved. CARRIED RES. 122-15 M.
NEW BUSINESS No New Business
N.
NOTICES OF MOTIONS No Notices of Motion Page 6 of 7
12
REGULAR MEETING OF THE BOARD MINUTES – JUNE 9, 2015
O.
CONFIRMATION OF ACTION REPORT May 26, 2015 MOTION:
Moved by Trustee Maloney Cousineau, seconded by Trustee Moore,
THAT the Action Report covering the period of May 26, 2015, be received. CARRIED RES. 123-15 P.
ENQUIRIES None.
Q.
ADMINISTRATIVE ANNOUNCEMENTS – Executive Officer 1. The Breast Cancer Awareness Jeans Day in May raised $722. Thank you to the Trustees for their participation. 2. Kilometrage and other travel expense claims are to be submitted by the end of June. 3. SEAC and Child Care Corporation meetings will be held Tuesday, June 16th, instead of Wednesday, June 17th. 4. Julian Hanlon’s retirement celebration takes place Wednesday, June 17th at the Centurion Centre, 4:30 – 7:30 p.m. 5. The Year-End BBQ will be held June 23rd at 5:30 p.m.
R.
ADJOURNMENT MOTION:
Moved by Trustee Ablett, seconded by Trustee Mullan,
THAT the Regular Meeting of the Board of June 9, 2015, be adjourned at 9:18 p.m. CARRIED RES. 124-15
___________________________ Chairperson of the Board
______________________________________ Director of Education & Secretary-Treasurer
Page 7 of 7
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Ottawa Catholic School Board Finance and Administration 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2281 Fax: 613-224-0132
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson, and Members of the Board of Trustees
File No.: 1710-2
From:
David Leach, Superintendent Finance and Administration
Date:
June 16, 2015
Re:
Minutes of Audit Committee Meeting - Regular Session - March 5, 2015
Please find attached a copy of the Minutes for the Regular Session of the Audit Committee Meeting held on March 5, 2015. I will be presenting the above report to the Board of Trustees on June 23, 2015. I would be pleased to respond to any questions that the Board members may have at that time.
RECOMMENDATION: THAT the Memorandum from the Superintendent of Finance and Administration dated June 16, 2015 containing the March 5, 2015 Audit Committee Meeting Minutes for the Regular Session, be received.
DL:jf Attachment Ref: Regular Board (June 23, 2015)
Corr: Cover Memo-Audit Ctee Mtg. Minutes (Regular)-March 5, 2015
14
Audit Committee Meeting (Regular Session) Held on Thursday, March 5, 2015 Catholic Education Centre 570 West Hunt Club Road
MINUTES
ATTENDANCE Committee Members Present
Brian Coburn, Trustee and Audit Committee Chairperson Betty-Ann Kealey, Vice-Chairperson of the Board Elaine McMahon, Chairperson of the Board Duane McNair, External Member
Committee Members Absent
Bailey Church, External Member
Others Present:
David Leach, Superintendent of Finance and Administration
A. CALL TO ORDER The meeting was called to order by Superintendent Leach, at 6:00 p.m. B. PRAYER David Leach led the attendees in prayer. C. NOMINATION AND ELECTION OF CHAIRPERSON It was moved by Betty-Ann Kealey, seconded by Elaine McMahon, that Trustee Brian Coburn be nominated as Audit Committee Chairperson for the 2015 calendar year. CARRIED There were no further nominations. Nominations were closed and Mr. Coburn assumed the Chair.
Audit Committee: Regular Session Minutes March 5, 2015
15
D. APPROVAL OF REGULAR SESSION AGENDA It was moved by Duane McNair, seconded by Elaine McMahon, that the Regular Session Agenda for the meeting of March 5, 2015, be approved as presented. CARRIED E. DECLARATIONS OF CONFLICT OF INTEREST None were reported. F. RESOLVE TO CLOSED SESSION It was moved by Betty-Ann Kealey, seconded by Duane McNair, that the Committee resolve into Closed Session at 6:05 p.m. CARRIED The Committee returned to Regular Session at 6:30 p.m. H. CONFIRMATION OF REGULAR SESSION MINUTES – None.
I. NEW BUSINESS (REGULAR SESSION) Other 1. Orientation Session for New Audit Committee Members a) Sample Letter of Appointment and Confidentiality Agreement Superintendent Leach reviewed and discussed the sample letter of Appointment and Confidentiality Agreement included in the agenda package. Trustees signed and returned their documents at the end of the meeting. External Audit Committee members are still covered by agreements signed pursuant to their 3 year re-appointment in January 2014.
b) Audit Committee Training Session of February 12, 2015 The Ministry, in conjunction with host boards and Regional Internal Audit Managers, organized regional half-day training sessions with the objectives of providing identified persons responsible for school board governance with a clear understanding of audit committees, internal audit, and their associated roles and responsibilities. Audit Committee members attended the regional session on February 12, 2015 and were afforded the opportunity to ask any follow-up questions that they may have had of Superintendent Leach. Additional copies of the regional presentation were available for their reference at the meeting. It was agreed that the Ottawa session held on February 12th met the Ministry of Education’s stated objectives.
Audit Committee: Regular Session Minutes March 5, 2015
16
c) Role and Mandate of Audit Committee The role and mandate of the Audit Committee is detailed in Ontario Regulation 361/10 a copy of which is posted on the Ottawa Catholic School Board website. David Leach reviewed the Ontario Regulation and its various requirements with Audit Committee members and responded to questions regarding same.
d) Audit Committee Meeting Schedule & Agenda Topics (2014-2015) Audit Committee members were provided, for their review and discussion, a sample Audit Committee Meeting Schedule & Agenda Topics (2014-2015) checklist which was last made available to the Committee at its meeting of November 13, 2014. Such checklist is intended to assist the Committee in planning its annual activities and meeting agenda so as to ensure the discharge of all its responsibilities as detailed in Ontario Regulation 361/10. The following elements of the checklist were highlighted; a) cross referencing of sections and actions to the Ontario Regulation (Role/Mandate of the Committee), b) distribution of actions amongst the minimum 3 scheduled meeting dates, c) comments field and bolding of text to indicate new or updated information and d) confirmation of compliance.
e) Audit Committee Regular & Closed Session Agenda Items as approved November 13, 2014 Audit Committee members were provided, for their review and discussion, a copy of the Schedule of Regular and Closed Session Agenda Items which was approved by the Audit Committee at its meeting of November 13, 2014. Superintendent Leach explained that such schedule was recently developed so as to comply with Education Act requirements and recent Ministry re-interpretations of same. Mr. Leach also addressed the Committee with respect to the requirement now for separate Regular and Closed Session agendae and meeting minutes as well as the posting of Regular Session agenda on the Ottawa Catholic School Board website. The Ministry of Education is currently conducting a study of best practices in this area and will be providing further guidance by the end of the 2014-2015 fiscal year.
f) Internal Audit Mandate Audit Committee members were provided, for their review and discussion, a copy of the current Internal Audit Mandate which was previously presented to the Audit Committee and posted to the Ottawa Catholic School Board website. g) Question and Answer Session Questions were asked and clarifications provided as part of each of the agenda items 1 a) to 1 f) above.
Audit Committee: Regular Session Minutes March 5, 2015
17
It was moved by Duane McNair, and seconded by Betty-Ann Kealey, that the Orientation Session for new Audit Committee members and related materials, be received. CARRIED
J. OTHER Nothing to report. K. INFORMATION ITEMS (REGULAR SESSION) – None. L. NEXT MEETING – Thursday, May 28, 2015 at 6:00 p.m.
M. ADJOURNMENT It was moved by Elaine McMahon, and seconded by Betty-Ann Kealey, that the Audit Committee meeting be adjourned at 7:05 p.m. CARRIED
Audit Committee: Regular Session Minutes March 5, 2015
18
Ottawa Catholic School Board Special Education & Student Services Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2351 Fax: 613-225-9153
ocsb.ca
MEMORANDUM
To:
Elaine McMahon, Chairperson, and Members of the Board of Trustees
From:
Mary Donaghy, Superintendent Special Education and Student Services
Date:
June 17, 2015
Re:
Special Education Advisory Committee Minutes April 21, 2015 and Minutes May 20, 2015
Please find attached a copy of the Minutes of the Special Education Advisory Committee Meetings (SEAC) of April 21, 2015 and May 20, 2015.
RECOMMENDATION: THAT the Memorandum from the Superintendent of Special Education and Student Services dated June 17, 2015 and report entitled Special Education Advisory Committee Minutes of April 21, 2015 and May 20, 2015, be received.
MD:bp Ref: Regular Board (June 23, 2015)
19
Minutes of the Special Education Advisory Committee Meeting (SEAC) Board Room, 570 West Hunt Club Road April 21, 2015, 7:00 p.m.
ATTENDANCE Members Present: Chairperson:
Hélène Lapointe-Jerome, Chair, Ontario Association for Families of Children with Communication Disorders
Trustees:
Mark Mullan Sandra Moore
Committee:
Mick Kitor, Autism Ontario, Ottawa Chapter John Johnson, Brain Injury Association, Ottawa Valley Cathy Miedema, ABC – Assoc. for Bright Children of Ontario Chantal Demers, Down Syndrome Association Natasha Ell Saunders (Alternate) Autism Ont., Ottawa Chapter Helen McRobbie (Alternate) VIEWS Blind/Low Vision
Administration:
Mary Donaghy, Superintendent of Special Education & Student Services Colleen Beanish, Special Education Co-Ordinator Lynne Coletti, Principal, Special Education & Student Services
Members Absent:
Kimberly Easy, FASD Fetal Alcohol Spectrum Disorder Group of Ottawa Scott Campbell, VIEWS Blind/Low Vision Joanne Mayne (Alternate), Down Syndrome Association
Guests:
Vicky Kyriaco, OSTA and Rob Masterson, OSTA
Recording Secretary: Betty Poaps, Executive Asst., Special Education & Student Services
1. CALL TO ORDER The meeting was called to order at 7:04 PM 2.
PRAYER Supt. Mary Donaghy led the Committee in prayer and reflection.
3.
ROLL CALL Introduction and welcome to new member, Helen McRobbie, VIEWS (Alternate)
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4.
APPROVAL OF AGENDA MOTION: Moved by Trustee Moore, seconded by Mick Kitor THAT the Agenda be approved, as amended. CARRIED
5.
PRESENTATION (Consultation) Vicky Kyriaco, Ottawa Student Transportation Authority Small vehicle transportation contracts and accessibility requirements Vicky provided an insight into OSTA and how they deal with transportation for students with special needs: The approach is trying to integrate students with special needs into the regular (yellow bus) system OSTA will try to accommodate, as much as possible, based on his/her particular needs, i.e. shortened day, special equipment, behavior issues etc. or other special concerns of the family with the student When integration into regular system is not possible, student will be moved, temporarily, into a small vehicle that has the capability of addressing student’s needs OSTA works with the school board to try to train student for re-integration into regular transportation system, within a certain period of time OSTA recognizes that public transit is an important life-skill so they may provide some temporary transportation through public transit to help learn those skills Student may be moved from yellow bus to a van for a short period of time to help student acclimatize to transportation and then move student back Sometimes small vehicle transportation is the only means of transporting student to school, ie. shortened day, special equipment – dealt with on an individual basis She commended OCSB team for coming in on budget this year for special transportation; not easy to do as it is such a variable service OSTA staff works with Colleen and Lynne to help make improvements to process A new form will be in place to electronically streamline the process OSTA has a Safety and Accessible Transportation Co-Ordinator, Rob Masterson, (present at meeting) who works with Zone Co-Ordinators re accessible transportation Position was designed to assist in transportation for students with special needs; he will assist in the routing component between the zones This will provide one method of maintaining efficiency in that area of transportation Purpose for approaching SEAC today: OSTA is in last phase of current 2-year contract with regard to small vehicles and now have an opportunity to review Next step is to conduct competitive procurement or re-negotiate this contract They would like SEAC input in terms of improving service, what are some issues that could or should be addressed Encouraging open forum for discussion In past discussion, parents wanted winter tires on vans - a reasonable suggestion, already in the works
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(Chantal Demers) Her concern over the past few years has been to have the children in non-smoking vehicles, e.g. driver should not have smoked a short while before boarding vehicle (and smell of smoke lingering). Of particular concern to those children who are asthmatic, allergies, etc. As well, driver should have a good communication skills in English (or French) - concern of limited English in several drivers. Drivers need to be able to communicate with the children. (Trustee Moore) With regard to new ‘To Home’ Policy – will it be extended to small vehicles as well? (Vicky Kyriaco) When OSTA selects the mode of transportation in those cases, they recognize that the small vehicles carry students who have a variety of special needs and that they may have an intolerance for too much change, i.e. routing changes, seat placement etc. If it appears the only option is small vehicle transportation, OSTA will contact Board staff for advice or feedback on the impact this would have on the particular student(s) in those vehicles. Accommodations re seat placement, interaction, etc. will still have to be met. They want to ensure that in selecting two different routes, the small vehicle route will not have a negative effect on other students. (Mick Kitor) Is only the driver present in small vehicles? (Vicky Kyriaco) An attendant may be present on wheelchair transport, dependent on the needs of student. Attendant is picked up first and then student. The attendant may be with the student throughout the day or just for transportation. Staff at OCSB make the determination, based on circumstance. (Mick Kitor) What training do attendants have with regard to crisis intervention or, potentially, applied behavior analysis, in providing a good transition to school? …..making reference to a recent, specific incident. (Supt. Donaghy) …. asked that specific incidents, not be referred to and can be answered outside of the meeting. Vicky can talk to the training. (Vicky Kyriaco) Attendants are Board employees and receive training through the Board. Drivers are given some ‘sensitivity’ training, but not an in-depth education or training regarding specific types of special needs, emotional behaviours, etc. This can have an effect on the quality of the drive, e.g. behavior issues. This may be addressed in the contract but will have limitations. Receiving and understanding the information from the Board regarding particular students helps in bettering the drive. (Supt. Donaghy) There will always be exceptions and things that can’t be controlled. Communication with parents, school staff and school to Board has worked well (in pinpointing individual student concerns and issues). OSTA can usually accommodate within 24 hours in providing a solution. (Trustee Moore) Are vehicles required to have air conditioning? Behaviours can sometimes be modified by environmental conditions. (Vicky Kyriaco) There is currently no requirement. This is something that could be requested as a requirement.
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(Chair) Is there a mechanism in place for the driver to inform parent / school of behavior issues? Is there a something such as a checklist, etc.? (Vicky Kyriaco) As with yellow buses, there is a form for driver to complete regarding the concern/issue; one copy goes to Principal, one to dispatch. If an event occurs while transporting, the driver is required to pull over, call in a report on the issue and wait for direction. Drivers have a good relationship with principals, who are encouraged to foster the relationship. (Chair) What is the maximum length of time in a small vehicle? (Vicky Kyriaco) Preferred ride is within 45 minutes. Occasionally, distance or program necessitates a longer ride (OCSB programs don’t tend to present a problem). If student can’t tolerate a longer ride, with multiple stops, OSTA discusses with Board staff. All avenues are explored to accommodate before adding an increased cost with the addition of another vehicle. (Mick Kitor) What is the case if a student is non-complaint? For example, won’t be buckled back in? Will there be contact between student and driver? (Vicky Kyriaco) Drivers, technically, aren’t responsible for buckling in the student. Parents or school staff are. If the driver has pulled over to the side of the road, been given direction to buckle in and the child agrees, he will do so. If he/she won’t comply, driver requests help. Response varies on the circumstances. (Mick Kitor) What happens if the student is non-verbal…. he/she can’t express their side of the story? Could cameras be installed in vehicles? (Vicky Kyriaco) Cameras are not something being considered due to extremely high costs. (Natasha Ell-Saunders) There is also a privacy concern/consideration if that were ever done. (Colleen Beanish) In our Board, students in the Developmental Education Program have bus attendants. Other students in special transportation do not. Our Board provides a Bus Attendant Handbook, containing quite a bit of information on how to deal with students with special needs. Health and Safety will also provide training on an ‘as needs’ basis. With regard to the question of a non-verbal student, there are department staff who do become involved in addressing the concern so the student may continue to access that mode of transportation. They will try to work with the driver, staff and parents to help the situation. The Chair thanked Vicky Kyriaco for the opportunity for input and discussion. 6.
APPROVAL OF MINUTES MOTION: Moved by Cathy Miedema, seconded by Chantal Demers THAT the Minutes of March 25, 2015 be approved. CARRIED
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7. BUSINESS ARISING FROM THE MINUTES 1) (Chair) Ref: p.6 …. department is working on Phase 2 of the plan regarding support for students with behavior diagnosis. What is Phase 2? (Supt. Donaghy) A process of approval through Executive Committee was submitted and rejected (Phase / Plan 1). Phase 2 (or Plan 2) has been submitted and will be presented through Department Update, to follow in this meeting. 2) Ref. p. 7 ….ref. question regarding evaluation of the new support plan; Supt. Donaghy had replied that nothing specific was planned just now. Is there something you can now share? (Supt. Donaghy) This also, will be offered as part of Department Update, to follow. 8. CHAIRPERSON’S REPORT (Hélène Lapointe-Jerome)
Cathy Miedema will accompany Supt. Donaghy and Chair to SEAC Conference May 2 in Toronto. They will attend various workshops and report back to SEAC at May meeting. Chair has written a letter to Board of Trustees with regard to importance of DE (Developmental Education) Summer Program, as suggested by Trustee Mullan. She thanked Trustees for their past support of funding for students with special needs and asked for continued funding support for this important program (not funded by MOE – an additional $500,000 approx.). Students continue with their programming and activities for 19 days in July. On behalf of SEAC, she attended Celebrating Excellence event on April 20th. Congratulations to department staff who organized. (Mick Kitor) offered his congratulations, as well – very professionally done, an amazing event. Draft of Orientation Manual has been sent to SEAC Members for comments and suggestions. She will be reviewing with members who are able to meet with her prior to regular SEAC meetings.
MOTION: Moved by Trustee Sandra Moore, seconded by Cathy Miedema THAT the Chairperson’s Report be received CARRIED
9. BOARD UPDATE (Superintendent Mary Donaghy) Review of Goal 2 (Literacy) and its three areas of focus: Elementary, Intermediate and Secondary In response to questions: o students identified prior to JK are included in targeted literacy support o (phonological awareness) Speech Pathologists liase with First Words following teacher assessment (age 5, JK) o Screening tools for issues such as dyslexia aren’t available; information received from parents, teacher, resource teachers, etc. would indicate a 5 24
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psycho-educational assessment is necessary. The wait time for Board assessment depends on individual circumstances; they are prioritized. Gr. 7/8 students chosen to be part of the 15-student plan for a school (re specific literary plan developed for each student), could have an existing IEP. Targeted focus is good for students both with and without IEP. Teachers also benefit from this targeted approach, through PD. For the purpose of this focus, student profiles usually resemble each other (in each school) - it is easier and more productive if students have a common theme Schools are encouraged to use data available through resources such as Power School Targeted interventions for individual students As through international data, boys scores are usually lower than girls Regarding a long-term plan, there is a school to school approach regarding specific focus. Feedback from monthly discussion is shared and used for the following year (Board-wide). (Secondary 9-12, open-level courses) there is a cross panel of representatives from schools for professional development training. ESL and ELL Centre (English Second Language) teachers were asked to join group, as well. Focus on developing student critical thinking skills
District Process (and how it relates to special education) o Review of SEF (K-12 School Effectiveness Framework) forms basis of District Process – copies left with SEAC members o On a 5-year rotational basis, each school participates in the District Process o Supt. and central staff are part of a team going to a specific school for a walk through; classes continue as usual o The team ascertains focus of individual school, making notes, observing o There may be two or three teams visiting/school – each sees a certain number of classrooms; all teams meet in afternoon for review and discussion; feedback is given to school, highlighting trends, for example o The teaching and learning environment is inclusive; classrooms are much more collaborative now (students with special needs should not feel out of place – many comments have been made how inclusive classroom settings are) o Report back to school will definitely note if team notices non-inclusiveness in classroom settings o When District Process began (perhaps 10 yrs ago), schools tended to pick things they were good at as focus. In the last 5 years, schools have changed their goals to three or four areas to focus on improving, for authentic feedback MOTION: Moved by Chantal Demers, seconded by Mick Kitor THAT the Board Update be received. CARRIED
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10. DEPARTMENT UPDATE (Lynne Coletti, Principal and Colleen Beanish, Special Education Co-Ordinator) A comprehensive powerpoint presentation was offered “Responding to Behaviour Through a Sustained System-Wide Focus on Social Emotional Learning”. This model comes about as a result of reflections made following the decision to close Behaviour Classes - what is the next step? A copy of the presentation is included with these Minutes. Comments Mary Donaghy thanked the Department Leadership Team (Dr. Elizabeth Paquette, Mary Gallagher, Lynne Coletti, Colleen Beanish) who worked on this, following many parameters set by the Executive Committee Criteria for Behaviour Class had many factors in it; one was that students eligible for it had to share an EA. If a student’s needs were such that they didn’t qualify (by sharing an EA), he/she wouldn’t have been in a Behaviour Class. The EAs in the Behaviour Classes will be recouped back into the system; she has asked for additional support The hope is to serve more students (build capacity) in a better way with more employees with skill sets to help students (Chantal Demers) … a fabulous idea; there is more need for social-emotional learning Many children had a need, but were not able to access classes Past programs were, in effect, a ‘bubble’ – kids really need a new approach (Mick Kitor) …wondered if there is anything set up in staffing (Occupational Therapists) for sensory learning – difficult for some kids to get to calm, focused, alert stage; Lynne Coletti replied part of the approach is to create a better understanding of sensory needs (Colleen) The plan is not to hire OTs, but to look to current access of OTs through CCAC. This is more an education approach vs therapy approach. (Mick Kitor) Not all OTs are trained to deal with sensory issues; turnover is high at CCAC – not necessarily the best pool to draw from. If student can’t communicate, he/she may be seen to have a behavioural rather than communication issue. (Colleen) staff meets with CCAC 3 or 4 times/year; have had discussion on sensory needs – they recognize discrepancy that exists, but are working on it Specific concerns should be addressed to resource teacher and principal who can accelerate to Board staff (Colleen) nothing is changing in services already offered; this plan is in addition to (Mary) roles and practices are not changing. New staff can help with transitioning MOTION: Moved by Mick Kitor, seconded by Chantal Demers THAT the Department Update be received. CARRIED 11. NEW BUSINESS 1. (Chair) Private assessment vs Board assessment – parents are concerned about how private assessment is viewed by Board staff. Are they viewed the same way? (Supt. Donaghy) If that perception is there, something needs to be changed. Parents are encouraged to proceed with outside assessment; department can’t cover all. An IEP
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will be based on assessment. A ‘recommendation’ made by family doctor, for example, will not be recognized as an assessment. A psych assessment of LD will not be rejected. A family doctor recommending certain tools or educational plan will not be followed. (Chair) Will a recommendation from a private psychologist be looked at? (Supt. Donaghy) Specific education recommendations, e.g. ‘math in a.m.’ etc. will not be followed. Accommodations such as extra time, seat placement etc. are made, they will be followed. (Mick Kitor) How is this communicated to parents in advance? How is potential source for conflict diffused? Parents often spend large amounts for private assessment. Psychologist may recommend 1-on-1 EA, presenting potential source of conflict. (Supt. Donaghy) Will take this concern/comment back to Dr. Elizabeth Paquette – to be sure communication is getting back to school /parent. Department psychological staff needs to provide clear direction to schools. She will also ascertain with Dr. Paquette that there is clear conversation regarding EAs and the budget constraints of the Board in providing 1-1 support. (Lynne Coletti) Parents don’t always inform school staff that a private assessment will be done. (Mick Kitor) Is there some way to communicate (to parents) what will be accepted, prior to them spending large amounts of money? (Trustee Moore) Parents need to know learning outcomes – what are expectations? This might be a good information pamphlet for parents. Parents don’t always understand when and how often these assessments need to be done. (Mick Kitor) Not disagreeing at all; parents think in terms of EA, not setting realistic expectations. What recommendations will be accepted? (Supt. Donaghy) clarified, is the question …..”is there a way to get information to parents before (private assessment)”, e.g. through pamphlet idea, presentation to CSPA (Cathy Miedema) … personally, was told by school to get private assessment to avoid long waiting time through Board (perhaps years). (Colleen Beanish) If school knows ahead of time, they will give information on what is needed, recommend psychologists, etc. – perhaps not consistent across Board. 12. ASSOCIATION REPORTS Chantal Demers re Downs Syndrome: has met with the association and they are still looking for an alternate for our SEAC The association is hosting a Best Buddy’s Information Session on April 27th. This is a great opportunity to invite teachers, administration, etc. – a valuable program to promote; reservations should be made ahead of time. She had assumed that the number of children with Downs Syndrome would be decreasing due to pre-natal screening but numbers have increased by about 80%
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Cathy Miedema attended a 2-day Provincial ABC AGM – focus on gifted education and mental health One day was geared to teacher workshops; the second day geared to parents, SEAC training An 1 ½ presentation on budget was given – provincially, the gifted program doesn’t garner a lot of sympathy or attention. Provincial cuts are being made to programs. Often (gifted) children can suffer from mental health issues – not fitting in, finding friends/peers. Many have other exceptionalities, as well. Gifted is one of the unique personalities that doesn’t fit the general DSM definition so every school board has their own definition of what gifted is, presenting many scenarios
(Supt. Donaghy) There will be a PGL presentation in the June (4/5/6). Should we think about having a separate presentation for 7-12 or, perhaps, combine in one. Consideration will be given to this. (Chair) As she observed when teaching, being gifted isn’t always easy. It is important these students also get the proper support. 13. ENQUIRIES Supt. Donaghy has already spoken with Mick Kitor regarding his ABA enquiry.
14. FUTURE AGENDA ITEMS May 20, 2015: Supt. Steve McCabe, Spec Ed Review Report June 16, 2015: PGL (Program for Gifted Learners) teachers’ presentation (Fall) Creating Pathways Presentation (Oct.) EQAO results, by exceptionality/diagnosis (Fall) Suspensions/Expulsions Stats for 2014-15, by exceptionality/diagnosis (Fall) PPM 140 and ABA Mick Kitor noted that PPM 140 dictates that school boards should consult with SEAC regarding the implementation, at least on an annual basis. Should this be done sooner than Fall? Supt. Donaghy replied that it wasn’t covered, due to time constraint, on evening of ASD presentation. At this point, there isn’t time for formal presentation; she will confer with Chair to address in another way before end of year. 15. INFORMATION Letters received from other Boards were noted. 16. NEXT MEETING DATES FOR 2014-2015 May 20, 2015, June 16, 2015 17. ADJOURNMENT MOTION: Moved by Chantal Demers, seconded by Cathy Miedema THAT the meeting be adjourned at 9:25 p.m. CARRIED
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Minutes of the Special Education Advisory Committee Meeting (SEAC) Board Room, 570 West Hunt Club Road May 20, 2015, 7:00 p.m.
ATTENDANCE Members Present: Chairperson:
Hélène Lapointe-Jerome, Chair, Ontario Association for Families of Children with Communication Disorders
Trustees:
Mark Mullan (teleconference) Sandra Moore Spencer Warren
Committee:
Mick Kitor, Autism Ontario, Ottawa Chapter John Johnson, Brain Injury Association, Ottawa Valley Cathy Miedema, ABC – Assoc. for Bright Children of Ontario Chantal Demers, Down Syndrome Association Kimberly Easy, FASD Fetal Alcohol Spectrum Disorder Group of Ottawa Helen McRobbie (Alternate) VIEWS Blind/Low Vision
Administration:
Mary Donaghy, Superintendent of Special Education & Student Services Colleen Beanish, Special Education Co-Ordinator
Members Absent:
Lynne Coletti, Principal, Special Education & Student Services Natasha Ell Saunders (Alternate) Autism Ont., Ottawa Chapter Scott Campbell, VIEWS Blind/Low Vision
Guests:
Supt. Steve McCabe Mira Himyary (proposed Alternate, ABC)
Recording Secretary: Betty Poaps, Executive Asst., Special Education & Student Services
1. CALL TO ORDER The meeting was called to order at 7:05 p.m. 2.
PRAYER Supt. Mary Donaghy led the Committee in prayer and reflection.
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ROLL CALL Introductions and welcome to (proposed) ABC Alternate, Mira Himyary
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APPROVAL OF AGENDA MOTION: Moved by Trustee Warren, seconded by Chantal Demers THAT the Agenda be approved. CARRIED
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PRESENTATION (Supt. Steve McCabe) Spec Ed Review Committee Report An overview of results of Spec Ed Report was provided. Supt. McCabe reiterated this is a recommendation document, not an implementation document. Over 2,000 surveys were completed. Everyone appreciated the opportunity for input – being given a voice.
Summary of Parent Results: o Communication is vital to successful support of their child’s learning o Parents are seeking greater clarity on the role of an EA and ability to communicate with EA o 4 of 5 (80%) expressed satisfaction or extreme satisfaction with IEP process o The 20% of parents not satisfied (re IEPs) is being taken seriously and will be carefully addressed (why and what can be done) o Concern around transition planning o Where evidence of good two-way communication, there was greater evidence of understanding, differentiation, accommodation, modification, home support, etc.
Summary of Student Results: o Indicated a high level of awareness of their learning styles and obstacles to their learning o Environmental awareness – noise, space, etc. o Requiring more time and choice o Seeking greater differentiation o Looking for greater access to technology o Secondary students expressed concern for amount of contact time with teacher o Development of advocacy skills is well promoted
Summary of Educational Assistant Results: o Evidence of a wide range of supports for many learners; very busy employee group o Expressed a need for more PD o Time addressing behavioural concerns was a common theme o Importance of role clarity, a common theme o High rates of job satisfaction with a correlation to positive professional relationships with other educators in the building o Seeking greater communication with colleagues, principal, etc. o Hopeful about greater access to technology
Summary of Resource Teacher Results: o High levels of confidence that they are having a positive impact on students o Need for greater collaboration with all educators supporting students with special needs o Paperwork is often very time-consuming; work-load concerns
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Concern around supporting students with mental health challenges Role clarity required between the classroom teacher, resource teacher and EA
Summary of Principal Results: o Principals at all levels were very satisfied with the success of meeting student needs; however, ….. o Elementary Principals expressed a concern for supporting students with mental health, life and motor skills o Intermediate and Secondary Principals expressed a need to ensure that “differentiated learning” was being offered to our students (results demonstrate high rates of success where effectively implemented) o Looking for greater transparency in the allocation of EAs o Encouraging opportunities for enhanced PD for educators to promote increased collaboration o More PD re mental health o Successful implementation of IEP occurs with full cooperation of educators
Summary of Student Services Results: o Identified PD focus should include: developing greater adaptive and selfregulation skills within special needs students and addressing students with mental health challenges o Disconnect between educator sectors as to the belief in efficacy of Differentiated Instruction (D.I.) o Perception from Student Services support staff that both principals and classroom teachers are seeking greater support from central staff (esp. with children with multiple exceptionalities)
Summary of Classroom Teacher Results: o Overall, a feeling of success in meeting the needs of their learners o Seeking greater resources in dealing with students with special needs (information, technology, PD) o A belief that D.I. was evident and working (lesser degree in secondary) o Looking for more transparency with allocation of EAs
Recommendations (not implementation): o Technology and Communication Ability to use technology with the dissemination of IEP needs to be explored Finding ways to use technology to improve communication and enhance efficiencies with home communication, reporting, etc. o
Roles and Responsibilities Clearly articulate roles and responsibilities to all employee groups Clearly articulate roles and responsibilities to parents Continue to design and support PD for EAs and Resource Teachers Continue to explore best practices provincially with special education
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Professional Learning / Capacity Building (EAs) greater access to technology to enhance communication and professional learning
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(EAs) more professional development (EAs) role definition and promotion with other education groups (Professional Teaching Staff Support) encourage greater PD for successful practices in dealing with students with special needs (Professional Teaching Staff Support) clarity of Board’s goal for inclusion among all staff (Professional Teaching Staff Support) encourage taking Spec Ed Part I among all teaching staff (new plan for 2-year Teachers’ College)
General communication and capacity building Role definition clearly communicated to all staff Recommended strategies for greater collaboration PD opportunities on a wide variety of topics, e.g. the changing learner, the inclusive classroom, parent communication, mental health awareness, etc. Next Steps: designing a plan for moving the learning forward with our principals, teachers, EAs, etc.
In answer to questions: (Mick Kitor) Regarding 20% of parents saying IEP process not perfect – is there a way to drill down by geographical region? (Supt. McCabe) No. (Supt. Donaghy) Survey participants were promised anonymity; drilling down could, effectively, identify certain schools/ students/parents. There will be future focus groups in terms of IEPs. The Chair noted conversations with CSPA Chair who indicated respondents did not want to be identified. (Trustee Moore) Was there consideration given to respondents choosing to selfidentify? (Supt. McCabe) No, but the 20% result of dissatisfaction with the process will definitely be addressed. (Supt. Donaghy) In focus groups, people did self-identify. Parents and staff indicated a focus on PD and IEP process. (Mick Kitor) Were there questions based around the IPRC process? (Supt. McCabe) Yes, however, there wasn’t a lot of feedback. There was more in the specific focus groups. The Chair (as a member of the Spec Ed Review Committee) said she would look for information to share with Mick re IPRC questions. (Trustee Moore) How many languages was it available in? (Supt. McCabe) Only English. The Chair noted this could be a consideration in future surveys. The Chair thanked Supt. McCabe and noted that she and Supt. Donaghy will be reporting to CSPA on the Review (later in May).
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6.
APPROVAL OF MINUTES MOTION: Moved by Kimberly Easy, seconded by Chantal Demers THAT the Minutes of April 21, 2015 be approved. CARRIED
7. BUSINESS ARISING FROM THE MINUTES No business arising. 8. CHAIRPERSON’S REPORT (Hélène Lapointe-Jerome) Report on attendance at the SEAC Conference (May 2) attended by Chair, Supt. Mary Donaghy and Cathy Miedema; each attended 3 different workshops Well attended by over 300 people from 72 school boards across the province 335,000 students are getting special education support in Ontario Panel discussion and questions relating to qualities of a good SEAC rep (and Board staff); types of training and orientation for SEAC members, strategies to maintain capacity, how to deal with challenges, how to create a caring and productive environment Some highlights of panel discussion…. o need to be part of the solution, not part of the problem o need to be able to listen to dissenting voices and show respect o need a solid information background o communication – focus not so much on what we say, but more on how we say it o cooperation rather than competition o SEAC members need to work as a team – have a sense of purpose o Have a belief in the desirability of finding mutually beneficial solutions o Focus on inclusion and high expectations o Guiding principle should be “if this were my child” o Have presentations with impact (through guest speakers) o Create SEAC newsletters (each exceptionality) Discussed PAaC on SEAC (a more informal group of various provincial associations who meet 6 to 8 times a year and participate in MOE consultations) (link in Resources section of Handbook) Special Education Plans SEAC should review plan yearly – how and what to be done? Some SEACs review a section each meeting – be sure information is clear and complete Some SEACs have created guides (fact sheets) for parents who don’t have time to read whole plan, ie. topics such as IEPs, IPRCs, transitions, SEA, SEAC, etc (which can be added as appendices to the plan) Discussed 10 Steps to Provide Effective Advice (how to provide effective advice and influence others): can access through Event Wizard. Cathy Miedema received and will pass to Helene, who will forward a link to members. The Chair attended Best Buddies Presentation (thanks to Chantal Demers for info); passed a folder of information to members (link www.Bestbuddies.ca) o Allows for friendship between students with intellectual disability and typically developing student peers
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Worldwide, over 350 schools in Canada and 20 in Ottawa Five OCSB schools participating – St. Peter, St. Patrick’s, St. Francis Xavier, Frank Ryan Int. and St. Emily o Some principals refusing the program because they believe it has to be a partner with the Board; not the case. If this is used as a reason, ask principal to contact Supt. Donaghy o (Supt. Donaghy) gave a brief explanation of External Agencies Committee – how it oversees those presenting in schools / vetting those agencies coming in o (Helen McRobbie) asked how to initiate in schools? - speak to principal and get in touch with Best Buddies. (Supt. Donaghy) will communicate info to principals The Chair also attended CSPA meeting in April and provided a brief report covering presentation on COPA (non-profit organization providing educational programs and resources for schools and communities in Ontario in the field of bullying and violence prevention, equity and inclusive education). MOTION: Moved by Chantal Demers, seconded by Trustee Mullan THAT the Chairperson’s Report be received CARRIED
9. BOARD UPDATE (Superintendent Mary Donaghy) Provided an update on BIPSA Goal 3, Numeracy (3 panels, elem/int/sec) o Focus on mindset o Not as many students on IEP meeting the provincial standards in EQAO compared to those not on IEP o More focus on principal as co-learner o Many initiatives start at elementary panel – learning at secondary needs to catch up Report on Swim Meet, May 12 and 14; 14th year of meet; 20 volunteers in the water with students; now hundreds of students participating New plan for social emotional learning presented to CLL (all principals); response has been positive; department is continuing to interview and hire new staff Discussed upcoming PGL presentation with members – preference for 4/5/6 only or to include 7-12? Consensus was, if possible, inclusion of 7-12 in presentation. This will be an overview of support for gifted learners, perhaps addressing specific areas next year. Supt. Donaghy will make arrangements. In response to recent issues around autism: o Supt. Donaghy reported on a community partners meeting today (May 20th) o Another meeting will be held in summer or early fall o Dialogue and discussion around CHEO offering training to police services and school boards o MCYS (Min. of Child & Youth Services) suggested more professional development days centering on autism o Issues are being dealt with through discussion with community partners
GSN update (Grants for Student Needs) o Basically unchanged (in terms of Special Education) o Actual calculations come later in the year o Formulas have been given to Boards; continual analysis
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Increase in HNA (High Needs Amount) which was formerly inequitable amongst school boards ($1,000,000 re EAs)
In response to questions: (Trustee Moore) Are contracts open for discussion? Number hired won’t change. (Mick Kitor) Can we expect more in future years? Phased over 5 years; sustainable funding; Supt. Donaghy will check how many more years. (Chair) How will labour unrest affect students with special needs? Supt. Donaghy reported no current job action by OECTA members (Ont. Catholic Boards); disruption is not anticipated; detailed contingency plan in place which would be communicated when and if disruption occurs; Public Board teachers, not Catholic Board teachers, are those currently in media (Chair) Has read that EQAO is being cancelled; is this correct? Supt. Donaghy replied this won’t affect our Boards. (Mick Kitor) What is the Board’s policy surrounding the use of force/restraints with students? Supt. Donaghy suggested a CPI presentation next year to SEAC. SEAC meetings are not the forum to discuss specific cases. Issues are being dealt with at ongoing meetings with community partners. (Mick Kitor) Expressed concern with language component (of EQAO), affecting students with autism. Supt. Donaghy replied any student is at a disadvantage if he/she doesn’t understand symbols. Pictures and symbols are still being used, even though there is a push to ‘words’. MOTION: Moved by Trustee Moore, seconded by Cathy Miedema THAT the Board Update be received. CARRIED 10. DEPARTMENT UPDATE (Colleen Beanish, Special Education Co-Ordinator) All professional learning sessions draw connections to IEP development and implementation Ongoing PD for Language Class teachers and ECL teachers SLP (speech language pathologists) workshops were held (week of May 11-15); next year will, hopefully, include classroom teachers Collaborative inquiries are wrapping up in June – Learning for All, Leveraging Technology for Literacy Learning New technology and programs have been well accepted; students with SEA equipment helping peers, etc. Trying to have some EAs in the system co-facilitate PD workshops Beginning to look at sessions for next year so early planning to attend can be done EA Committee Meetings will be held on May 27 and 28; school profile meetings have finished; hope to have information to schools early in June IPRC Parent Guide has been updated and will be going to publisher. Create a draft by June of fact sheet re IEPs – will get input from SEAC (Supt. Donaghy suggested June might not be attainable, but for Sept.)
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Colleen would be interested in knowing participation rate re CSPA web videos; possible videos on IEPs for teachers Expressed need to delve further into 20% of dissatisfaction with IEP process (as mentioned in presentation by Supt. McCabe) Welcome Day will be June 10 Transition planning for current and new students taking place; many new registrations (85)
In response to questions: (Mick Kitor) Did SEAC suggest we focus on IEP and not IPRC? Supt. Donaghy said there should be more communication to parents re IEPs. The Chair noted her suggestion was to add more info on IEP (in Parent Guide), in no way diminishing IPRC process. Colleen suggested a separate fact sheet re IEPs; if student not having IPRC, parent would not receive the Parent Guide. Trustee Moore) suggested a discrepancy in information (IPRC) from Ministry and School Board. IPRCs are being denied. Colleen replied it should be reviewed annually; parent can sign a waive form/letter (that they are satisfied with current IPRC) or be invited to a meet; Supt. Donaghy said an IPRC will be done, if requested – in order to rectify, message will be relayed/reiterated to principals. If specific examples/questions, they should be directed to Spec Ed Consultant then to Superintendent (Mick Kitor) Re Welcome Day - how many students are transferring from Public Board? Colleen replied the EA Committee usually looks at this and she will give numbers to Supt. Donaghy. MOTION: Moved by Trustee Moore, seconded by Cathy Miedema THAT the Department Update be received. CARRIED 11. NEW BUSINESS No new business 12. ASSOCIATION REPORTS John Johnson reported on upcoming events June 15, 16 and 18 related to the Brain Injury Association, Ottawa Valley (www.biaov.org) 13. ENQUIRIES (Chair) Regarding parent enquires concerning the lower number of spaces for OCSB students in Summer Learning Program. Supt. Donaghy replied:
program is run co-terminus with Public Board; 44 spaces last year have been reduced to 21 for OCSB – host Board wanted more space for their students cost/student has increased , i.e. increased transportation costs; we have a finite budget to which we must adhere budget restraints with both boards; Public Board can’t ensure program next year – possibly last year for both boards
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(Mick) who does it target? Students with developmental disabilities.
14. FUTURE AGENDA ITEMS June 16, 2015: PGL (Program for Gifted Learners) teachers’ presentation (Fall) Creating Pathways Presentation (Oct.) EQAO results, by exceptionality/diagnosis (Fall) Suspensions/Expulsions Stats for 2014-15, by exceptionality/diagnosis (Fall) PPM 140 and ABA (Chair: for consideration) presentation on sensory processing disorders (Chair: for consideration) update on Effectiveness of New Behaviour Model (Mick: for consideration) presentation on use of force policy (Supt. Donaghy suggested CPI presentation, Non-Violent Intervention technique) 15. INFORMATION Letters received from other Boards were noted. 16. NEXT MEETING DATES FOR 2014-2015 Tuesday, June 16, 2015 17. ADJOURNMENT MOTION: Moved by Trustee Mullan, seconded by Chantal Demers THAT the meeting be adjourned at 9:35 p.m. CARRIED
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Ottawa Catholic School Board Human Resources Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2402 Fax: 613-225-4154
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson and Members of the Board of Trustees
From:
Tom D’Amico, Superintendent Human Resources
Date:
June 16, 2015
Re:
Request for Excursion: St. Mark, Mother Teresa, St. Francis Xavier, St. Pius X, St. Joseph High Schools, Germany, Poland, Czech Republic, Hungary, March 19 to March 28, 2016 ___________________________________________________________________
The Principals of the above mentioned high schools are requesting approval for an excursion for approximately 42 students to Central Europe from March 19 to March 28, 2016. Attached are the following items for review: • • • •
Letters of support from Principals Andre Potvin, Mike Curry, Bill Barrett, Sue Arbour, Gerard Stephenson School Excursion Request form School Excursion Itinerary form Parental Information Letter from St. Mark; similar letters have been received by each individual high school
I have reviewed and fully support this excursion and believe that it is a unique educational experience for the participating students and staff of the above mentioned high schools. RECOMMENDATION: THAT the request from the Superintendent of Human Resources dated June 16, 2015, for the excursion by students and staff of St. Mark, Mother Teresa, St. Francis Xavier, St. Pius X, St. Joseph High Schools to Germany, Poland, Czech Republic, Hungary from March 19 to March 28, 2016, be approved.
egular Board (June 23, 2015) Ref: Regular Board Meeting June 23, 2015 Atth TD:sf
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Ottawa Catholic School Board Human Resources Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2402 Fax: 613-225-4154
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson and Members of the Board of Trustees
From:
Tom D’Amico, Superintendent Human Resources
Date:
June 16, 2015
Re:
Request for Excursion: St. Mark High School, El Salvador March 24 to April 1, 2016 ___________________________________________________________________
The Principal of St. Mark High School is requesting approval for an excursion for approximately 10 students to El Salvador from March 24 to April 1, 2016. Attached are the following items for review: • • • •
Letters of support from Principal Andre Potvin School Excursion Request form School Excursion Itinerary form Parental Information Letter from St. Mark
I have reviewed and fully support this excursion and believe that it is a unique educational experience for the participating students and staff of St. Mark High School. RECOMMENDATION: THAT the request from the Superintendent of Human Resources dated June 16, 2015, for the excursion by students and staff of St. Mark High School to El Salvador from March 24 to April 1, 2016, be approved.
egular Board (June 23, 2015) Ref: Regular Board Meeting June 23, 2015 Atth TD:sf
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Ottawa Catholic School Board Learning Technologies Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 ext. 2303 Fax: 613-224-0793
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson and Members of the Board of Trustees
From:
Brenda Wilson Superintendent Student Success – Learning Technologies
Date:
June 8, 2015
Re:
Request for Excursion: St. Joseph and St. Patrick’s High Schools, El Salvador, February 18 to 26, 2016
The principals of St. Joseph and St. Patrick’s High Schools are requesting permission for students to participate in a trip to El Salvador as part of their Global Exposure Program on February 18th to 26th, 2016. Students will have an opportunity to witness communities and dialogue with people in conditions that are very different from life in Canada. The Principals have endorsed this experience and, as the Family of Schools Superintendent for St. Joseph, I agree that this would be a unique opportunity for the students.. Enclosed please find: 1. Letter of support and request for approval from Principals Susan Arbour and Brid McDonald 2. School Excursion Request Form 3. School Excursion Itinerary Form 4. Parental Information Letter RECOMMENDATION: THAT the request from the Superintendent of Student Success, Learning Technologies dated June 8, 2015 for the excursion by students and staff of St. Joseph and St. Patrick’s High Schools to El Salvador, from February 18 to 26, 2016, be approved. Respectfully submitted,
Brenda Wilson, Superintendent BW/kd Ref: Regular Board (June 23, 2015)
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Ottawa Catholic School Board Student Success – Leading & Learning 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Fax: 613-224-3230
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson and Members of the Board of Trustees
From:
Steve McCabe, Superintendent Student Success – Leading & Learning
Date:
June 16, 2015
Re:
Request for Excursion: All Saints, Lester B. Pearson and St. Matthew High Schools, Italy, May 13-22, 2016
The Principals of All Saints, Lester B. Pearson and St. Matthew High Schools are requesting approval for an excursion to the Italy, from May 13-22, 2016 for approximately 42 students and 6 supervisors. Students will be away from school for 6 days. Attached are the following items for review by the Board of Trustees: 1) 2) 3) 4)
Letter from Principal supporting the trip and requesting approval School Excursion Request Form School Excursion Itinerary Form Parental Information Letter
RECOMMENDATION: THAT the request from the Superintendent of Student Success - Leading & Learning dated June 16, 2015 for the excursion by students and staff of All Saints, Lester B. Pearson and St. Matthew High Schools to Italy from May 1322, 2016 be approved.
Steve McCabe, Superintendent SM/kw Att. Ref: Board Meeting June 23, 2015
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Ottawa Catholic School Board Student Success – Leading & Learning 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Fax: 613-224-3230
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson and Members of the Board of Trustees
From:
Steve McCabe, Superintendent Student Success – Leading & Learning
Date:
June 16, 2015
Re:
Request for Excursion: Sacred Heart High School, Dominican Republic, February 12-19, 2016
The Principal of Sacred Heart High School is requesting approval for an excursion to the Dominican Republic for approximately fourteen students and three supervisors from Sacred Heart High School, February 12-19, 2016. Students will be away from school for six days. Attached are the following items for review by the Board of Trustees: 1) 2) 3) 4)
Letter from Principal supporting the trip and requesting approval School Excursion Request Form School Excursion Itinerary Form Parental Information Letter
RECOMMENDATION: THAT the request from the Superintendent of Student Success - Leading & Learning dated June 16, 2015 for the excursion by students and staff of Sacred Heart High School to the Dominican Republic from February 12-19, 2016 be approved.
Steve McCabe, Superintendent SM/kw Att. Ref: Board Meeting June 23, 2015
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Ottawa Catholic School Board Finance and Administration 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2281 Fax: 613-224-0132
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson, and Members of the Board of Trustees
File No.: 4300-1 (OSTA Misc)
From:
David Leach, Superintendent Finance and Administration
Date:
June 16, 2015
Re:
Ottawa Student Transportation Authority Update
The purpose of the Ottawa Student Transportation Authority (OSTA) is to facilitate and ensure the provision of safe, reliable and efficient transportation services to eligible students of both the Ottawa Catholic School Board and the Ottawa-Carleton District School Board. The purpose of this report is to update the Board of Trustees on OSTA’s progress towards its goals and objectives on an ongoing basis. The Ottawa Catholic School Board’s representatives on the Ottawa Student Transportation Authority (OSTA) Board of Directors include: Trustee Brian Coburn, Trustee Joanne MacEwan, Julian Hanlon, Director of Education and David Leach, Superintendent of Finance and Administration. Please find attached an update on the activities of OSTA for the month of May 2015, as prepared by OSTA’s General Manager/CAO, Vicky Kyriaco.
Cover Memo OSTA Update
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I shall be pleased to respond to any questions that you may have at the meeting of June 23, 2015.
RECOMMENDATION: THAT the Memorandum from the Superintendent of Finance and Administration dated June 16, 2015 entitled “Ottawa Student Transportation Authority Update”, be received.
DL:jf Attachment Ref: Regular Board (June 23, 2015)
Cover Memo OSTA Update
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Ottawa Catholic School Board Finance and Administration 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2281 Fax: 613-224-0132
ocsb.ca
MEMORANDUM To:
Elaine McMahon, Chairperson, and Members of the Board of Trustees
From:
David Leach, Superintendent Finance and Administration
Date:
June 16, 2015
Re:
Standard & Poor’s 2015 Rating Report
File No.: 1740-1 (Bond)
Please be advised that Standard & Poor’s Ratings Services has both concluded its annual rating review of the Ottawa Catholic School Board and released its rating opinion respecting the Board’s long-term debenture obligations. A copy of such annual rating opinion is attached for your information. Please note that the Ottawa Catholic School Board’s rating of AA-/Negative Outlook is unchanged from that of previous years and represents the highest rating possible presently for school boards in the Province of Ontario. The provision of this report to the Board of Trustees and hence to the general Board community addresses the Board’s stated priority “Stewardship of Resources”. I shall be pleased to address any questions concerning this matter at the Board meeting scheduled for June 23, 2015. RECOMMENDATION: THAT the Memorandum from the Superintendent of Finance and Administration dated June 16, 2015, entitled “Standard & Poor’s 2015 Rating Report”, be received.
DL:jf Attachment Ref: Regular Board (June 23, 2015)
Corr: Standard & Poor’s 2015 Rating Report
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Board Action Report DATE: June 9, 2015 BOARD MEETING DATE May 26, 2015
Topic
ACTION BY
STATUS
THAT the request from the Deputy Director of Education, dated May 5, 2015, for Excursion by Students and Staff of Holy Trinity High School to Germany, Austria, Italy and Switzerland, from March 8 to 19, 2016, be approved.
D. Andre
C
THAT the Request from the Superintendent of Student Success, Learning Technologies, dated May 20, 2015 for the excursion by students and staff of St. Paul High School to the Dominican Republic, February 6 to 13, 2016, be approved. THAT the request from the Superintendent of Student Success, Learning Technologies, dated May 20, 2015 for the excursion by students and staff of St. Joseph High School to France and England, October 8 to 17, 2015, be approved. THAT the request from the Superintendent of Student Success - Leading & Learning dated May 19, 2015 for the excursion by students and staff of All Saints High School to the Dominican Republic from February 27 – March 5, 2016 be approved. THAT the request from the Superintendent of Special Education and Student Services dated May 20, 2015 for the excursion by students and staff of Lester B. Pearson High School to Guatemala from March 13-22, 2016 be approved. THAT the request from the Superintendent of Student Success, Elementary, dated May 20, 2015 for the excursion by students and staff of Immaculata High School and Notre Dame High School to Switzerland and Italy from March 1827th, 2016 be approved. THAT the request from the Superintendent of Human Resources, dated May 20, 2015 for the excursion by students and staff of St. Patrick’s High School to Greece from April 1-9, 2016 be approved.
B. Wilson
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St. Paul High
B.Wilson
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S. McCabe
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M. Donaghy
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S. Oliver
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T. D’Amico
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BOARD MEETING DATE May 26, 2015
June 9, 2015
Topic
ACTION BY
STATUS
M. Seguin
C
D. Andre
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F. THAT the Memorandum from the Superintendent of Chrystal Planning and Facilities dated June 3, 2015, entitled “Proposal for 7-12 at St. Patrick’s High School”, be received; and
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THAT the request from the Superintendent of Student Success, Intermediate/Secondary dated May 20, 2015 for the excursion by students and staff of St. Peter High School to England from April 20-28, 2016 be approved. THAT the memorandum from the Deputy Director of Education, dated May 26, 2015 and entitled “Approval of Policies – Rescinded and Revised”, be received. THAT the Board approve the rescindment of the following policies: Cancellation of Transportation Derry Byrne Teacher Resource Centre THAT the Board approve the following revised policies: Assessment, Evaluation and Reporting Communicable Diseases Community Use of School Facilities Criminal Records Checks, Police Records Checks for the Vulnerable Sector, and Offence Declarations Discipline, Suspensions and Dismissal – All Staff Hiring Authority and Reporting Loan of Service/Secondment/Exchange Signing Officers of the Board School Generated Funds Visitors to Schools Workplace Violence
THAT staff submit a School Consolidation Capital Business Case to the Ministry of Education for a 7-8 addition to St. Patrick’s High School; and THAT subject to capital funding approval, St. Patrick’s Intermediate School be closed and 7-8 students be directed to St. Patrick’s High School upon completion of an addition.
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BOARD MEETING DATE June 9, 2015
Topic
THAT the 2015-2016 Consolidated Board Expenditures Budget, as presented June 9, 2015, in the amount of $487,679,000 consisting of the following: Operating Budget Consolidation and PSAB Adjustments
$ 475,052,000 $ 12,627,000
be approved; and THAT the 2015-2016 Capital Expenditures Budget, as presented June 9, 2015, in the amount of $23,304,748, be approved.
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ACTION BY
STATUS
D. Leach
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FREQUENTLY USED ACRONYMS A
ADE ADR AODA ARC
Average Daily Enrolment Alternate Dispute Resolution Accessibility for Ontarians with Disabilities Act Accommodation Review Committee
B
BAC BAS BIPSA BPS
Benefits Advisory Committee Board Accounting System Board Improvement Plan for Student Achievement Broader Public Sector
C
CALP CASL CCE CCLB CCSTA CEC CEFO CIC CIL-M CLB CLL CODE COW CPCO CPP CRA CSPA CTCF CTESL
Cognitive Academic Language Proficiency Canada's Anti-Spam Legislation Continuing and Community Education Centre for Canadian Language Benchmarks Canadian Catholic School Trustees' Association Catholic Education Centre Catholic Education Foundation of Ottawa Citizenship and Immigation Canada Collaborative Inquiry Learning in Mathematics Canadian Language Benchmarks Catholic Learning Leaders Council of Ontario Directors of Education Committee of the Whole Catholic Principals' Council of Ontario Canada Pension Plan Canada Revenue Agency Catholic School Parents Association Care, Treatment and Correctional Facilities Certificate in Teaching English as a Second Language
D
DA DAR DCC DE DELF DEP DOE DS DS
Development Assistant Directors Annual Report Deferred Capital Contributions Developmental Education Diplôme d'études en langue française Destination Employability Pathway Director of Education Developmental Specialist District Supervisor
E
E&E EA's EAP ECCODE ECE ECNO EDC EDP EI ELD ELD ELL ELP ELS
Effectiveness & Efficiency Reviews Educational Assistants Employment Assistance Program English Catholic Council of Ontario Directors of Education Early Childhood Education Educational Computing Network of Ontario Education Development Charges Extended Day Program Employment Insurance Early Learning Division English Literacy Development English Language Learner Early Learning Program Early Learning Services
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ELTOC EMCS EOCCC EOSDN EOSS EPCI EQAO ESL ESSD
English Language Tutoring of Ottawa Carleton Energy Management & Control Systems Eastern Ontario Catholic Curriculum Corporation Eastern Ontario Staff Development Network Employment Ottawa Social Services Early Primary Collaborative Inquiry Education Quality and Accountability Office English as a Second Language Elementary Student Success Department
FCTGO
FDK FNMI FOI FOY FRP FSL FTE FWC
Federation of Catholic Teachers' Guilds of Ontario Full Day Kindergarten First Nation, Métis and Inuit Freedom of Information (see MFIPPA) Focus on Youth Facility Renewal Projects (see also GSR) French Second Language Full Time Equivalency Family Welcome Centre
G
GPL GSN GSR GWL
Good Places to Learn Grants for Student Needs Grant for School Renewal (see also FRP) Great West Life
H
HST
Harmonized Sales Tax
I
IEP IL IMENU IPPS IPRC
Individual Education Plan International Languages Internet Menu (Absences, Timesheets, Pay Statement. OFD filing etc.) Integrated Personnel Payroll System Identification, Placement and Review Committee
J
JCC JK/SK
Joint Consultation Committee Junior or Senior Kindergarten
K
KID
Kindergarten Early Identification
L
LARC LBM LBS LC LINC LNS LSA LT LTD LTO
Language and Assessment Referral Centre Labour Board Management Literacy and Basic Skills Learning Connections Language Instruction for Newcomers to Canada Literacy and Numeracy Secretariat Leading Student Achievement Learning Technologies Long Term Disability Long Term Occasional
M
MACSE MEN MRC MCI MCYS MFIPPA
Minister's Advisory Council on Special Education Ministry Educator Number Ministry Rated Capacity Ministry of Citizenship and Immigration Ontario Ministry of Child and Youth Services Municipal Freedom of Information Protection of Privacy Act
F
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MOE MOE MOH MOL MOT MOU MTCU MYSP
Ministry of Education Ministry of the Environment Ministry of Health Ministry of Labour Ministry of Transportation Memorandum of Understanding Ministry of Training Colleges and Universities Ontario Multi-Year Strategic Plan
N
NIC NPP NTIP
Newcomer Information Centre New Pupil Places New Teacher Induction Program
O
OA OASBO OCPVPA OCRAC OCSOA OCSTA OECM OECTA OFA OMERS ONFE OReg OnSIS OSBIE OSR OSSC OSSD OSSLT OSSTF OSTA OTIP OYAP
Office Administrator Ontario Association of School Business Officials Ottawa Catholic Principal Vice Principal Association Ottawa-Carleton Research Advisory Committee Ontario Catholic Supervisory Officers' Association Ontario Catholic School Trustees Association Ontario Education Collaborative Marketplace Ontario English Catholic Teachers' Association Ontario Financing Authority Ontario Municipal Employees Retirement System (Pension Plan) Ottawa Network for Education Ontario Regulations Ontario Student Information System Ontario School Board's Insurance Exchange Ontario Student Record Ontario Secondary School Certificate Ontario Secondary School Diploma Ontario Secondary School Literacy Test Ontario Secondary School Teachers' Federation Ottawa Student Transportation Authority Ontario Teachers' Insurance Plan Ontario Youth Apprentice Program
P
PASS PBLA PCAP PCS PD PFLC PIC PIM PLAR PO PPM PRO PS
Partnering to Achieve Student Success Portfolio Based Language Assessment Pan Canadian Assessment Program Primary Class Size Professional Development Parenting and Family Literacy Centre Parent Involvement Committee Privacy and Information Management Prior Learning and Assessment Referral Purchase Order Policy/Program Memoranda (Ministry of Education) Parent Reaching Out Grant PowerSchool
R
RECE ReCAPP RFP RFQ RPC RMS
Registered Early Childhood Educator Renewal Capital Asset Planning Process Request for Proposal Request for Quote Request for Physical Change Records Management System
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RTW
Return to Work
S
SAA SAL SAR SCI SEA SEAC SECAC SEF SEMS SFIS SGF SGH SHSM SIM SIP SIPSA SLT SSLI SSRP STDP STEP SMS SWST
Special Assignment Assistant Supervised Alternative Learning School Accommodation Review School Condition Improvement Special Equipment Amount Special Education Advisory Committee Special Education Curriculum Advisory Committee School Effective Framework Substitute Employee Management System School Facility Inventory System School Generated Funds Shepherds of Good Hope Specialist High Skills Major System Implementation and Monitoring Special Incidence Portion School Improvement Plan Student Acheivement Settlement Language Training Student Support Leadership Initiative Supported School Readiness Program Short Term Disability Plan Steps to English Proficiency Student Management System Student Work Study Teacher
T
TESL TLA TPA TPP TSSA
Teachers of English as a Second Language Temporary Letters of Approval Teacher Performance Appraisal Teachers Pension Plan Technical Standards and Safety Authority
U
UW CBA
United Way Community Builders Awards
W
WSIB WTK
Workplace Safety and Insurance Board Welcome to Kindergarten
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Board Table Seating Plan
Julian Hanlon Director of Education
Elaine McMahon Chairperson
Denise Andre Deputy Director of Education Chairperson
Betty-Ann Kealey Vice-Chairperson
Fr. Peter Sanders Board Chaplain
Brian Coburn Trustee
Joanne M. MacEwan Trustee
Spencer Warren Trustee
Thérèse Maloney Cousineau Trustee
John Curry Trustee
Sandra Moore Trustee
Kathy Ablett, R.N. Trustee
Mark D. Mullan Trustee
Monica Silver Student Trustee
Daniel McInnis Student Trustee
December 2014
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Board of Trustees Please address all Trustees’ correspondence to: Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario Canada K2G 3R4 Chairperson Elaine McMAHON Zone 6 (Knoxdale-Merivale/College)
E-mail:
[email protected]
Board: 613-828-3573 Fax: 613-228-4158
Vice-Chairperson Betty-Ann KEALEY Zone 7 (Kitchissippi/Bay)
Email:
[email protected]
Board: 613-721-2376 Fax: 613-721-2379
Zone 1 (West Carleton-March/Stittsville-Kanata West/Rideau-Goulbourn/Osgoode) John CURRY Email:
[email protected]
Board: 613-831-2028 Fax: 613-228-4158
Zone 2 (Kanata North-Kanata South) Sandra MOORE
Email:
[email protected]
Board: 613-599-0608 Fax: 613-228-4158
Zone 3 (Orleans/Cumberland) Brian COBURN
Email:
[email protected]
Board: 613-355-7166 Fax: 613-228-4158
Zone 4 (Barrhaven/Gloucester-South Nepean) Spencer WARREN
Email:
[email protected]
Board: 613-825-9717 Fax: 613-228-4158
Zone 5 (Beacon Hill-Cyrville/Innes) Joanne M. MacEWAN
Email :
[email protected]
Board: 613-842-0166 Fax : 613-228-4158
Zone 8 (Alta Vista/Gloucester-Southgate) Mark D. MULLAN
E-mail:
[email protected]
Board: 613-841-4836 Fax: 613-841-8693
Zone 9 (River-Capital) Kathy ABLETT, R.N.
Email:
[email protected]
Board: 613-526-9512 Fax: 613-526-1450
Zone 10 (Rideau-Vanier/Rideau-Rockcliffe/Somerset) Board: 613-232-9811 Thérèse MALONEY COUSINEAU Email:
[email protected] Fax: 613-232-6706
December 2014
(Trustees’ term of office is December 2014 to December 2018)
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