HUDSON SCHOOL DISTRICT BOARD OF EDUCATION
POLICIES AND PROCEDURES CURRENT – AS OF JUNE 13, 2017
Hudson School District – Board of Education Policies and Procedures
Table of Contents SERIES 100: BOARD OPERATIONS ............................................................................................................ 11 POLICY #110 - SCHOOL DISTRICT MISSION .......................................................................................... 12 POLICY #111 - SCHOOL DISTRICT GOALS ............................................................................................. 14 POLICY #120 - SCHOOL DISTRICT LEGAL STATUS.............................................................................. 15 POLICY #130 - SCHOOL BOARD LEGAL STATUS.................................................................................. 16 POLICY #131 - SCHOOL BOARD ELECTIONS ......................................................................................... 17 POLICY #132 - MEMBER RESIGNATIONS/REMOVAL FROM OFFICE ............................................... 18 POLICY #133 - FILLING BOARD VACANCIES ........................................................................................ 19 POLICY #141 - BOARD OFFICERS ............................................................................................................. 21 POLICY #142 - LEGAL COUNSEL .............................................................................................................. 25 POLICY #150 - SCHOOL BOARD RESPONSIBILITIES ............................................................................ 26 POLICY #151 - BOARD POLICY ADOPTION, REVIEW AND IMPLEMENTATION ............................ 28 POLICY #151.2 - ADMINISTRATION IN THE ABSENCE OF BOARD POLICY ................................... 29 POLICY #153 - BOARD SELF-EVALUATION ........................................................................................... 30 POLICY #154 - BOARD ADVOCACY PROGRAM .................................................................................... 31 POLICY #161 - BOARD MEMBER AUTHORITY ...................................................................................... 33 POLICY #162 - NEW BOARD MEMBER ORIENTATION ........................................................................ 35 POLICY #163 - BOARD MEMBER DEVELOPMENT OPPORTUNITIES ................................................ 36 POLICY #164 - BOARD MEMBER COMPENSATION AND EXPENSES ................................................ 38 POLICY #165 - BOARD MEMBER EXPECTATIONS AND ETHICS ....................................................... 39 POLICY #165.1 - BOARD MEMBER CONFLICTS OF INTEREST ........................................................... 42 POLICY #166 - BOARD MEMBER ELECTRONIC COMMUNICATIONS .............................................. 44 POLICY #171 - BOARD MEETINGS............................................................................................................ 46 POLICY #171.1 - PUBLIC NOTIFICATION OF BOARD MEETINGS ...................................................... 48 POLICY #171.2 - AGENDA PREPARATION AND DISSEMINATION .................................................... 49 POLICY #172 - SPECIAL BOARD MEETINGS .......................................................................................... 50 POLICY #173 - CLOSED SESSIONS ............................................................................................................ 52 POLICY #175 - ANNUAL AND SPECIAL MEETINGS OF THE DISTRICT ELECTORS ....................... 54 POLICY #181 - RULES OF ORDER ............................................................................................................. 55 Hudson School District – Board of Education Policies and Procedures
POLICY #182 - QUORUM ............................................................................................................................. 56 POLICY #183 - VOTING METHODS ........................................................................................................... 57 POLICY #184 - MINUTES ............................................................................................................................. 58 POLICY #185 - BOARD COMMITTEES ...................................................................................................... 59 POLICY #187 - PUBLIC PARTICIPATION AT BOARD MEETINGS ....................................................... 60 POLICY #188 - BOARD MEMBER PARTICIPATION IN MEETINGS VIA TECHNOLOGY ................ 62 POLICY #190 - RECOGNITION FOR ACCOMPLISHMENTS .................................................................. 63 SERIES 200: ADMINISTRATION .................................................................................................................. 64 POLICY #210 – DISTRICT ORGANIZATION ............................................................................................. 65 POLICY # 221 - RECRUITMENT AND EMPLOYMENT OF SUPERINTENDENT ................................. 66 PROCEDURE # 221.1 - RECRUITMENT OF ADMINISTRATIVE PERSONNEL ................................... 68 POLICY #222 – ADMINISTRATOR CONTRACTS .................................................................................... 70 POLICY # 224 - BOARD ADMINISTRATOR RELATIONS ...................................................................... 71 POLICY # 225 - SUPERINTENDENT EVALUATION ................................................................................ 72 POLICY # 225.1 – ADMINISTRATIVE STAFF EVALUATION ................................................................ 74 POLICY #231 - SUPERINTENDENT (JOB DESCRIPTION) ...................................................................... 75 POLICY # 253.2 – DEVELOPMENT AND/OR APPROVAL OF EMPLOYEE HANDBOOKS................ 78 POLICY # 253.3 – STUDENT HANDBOOKS .............................................................................................. 80 POLICY # 254– EMPLOYEE JOB DESCRIPTIONS ................................................................................... 81 POLICY # 254.1 - SUPERINTENDENT (JOB DESCRIPTION) .................................................................. 82 POLICY # 261 - AUTHORIZED AGENT FOR RETIREMENT SYSTEM (AND DESIGNEE IN THE EVENT OF INABILITY TO ACT) ................................................................................................................. 84 SERIES 300: INSTRUCTION .......................................................................................................................... 85 POLICY #321 - SCHOOL CALENDAR/YEAR ............................................................................................ 86 PROCEDURE #321.1 - SCHEDULING OF SCHOOL-SPONSORED EVENTS AND ACTIVITIES ON WEDNESDAY AFTERNOON AND EVENING............................................................................................ 87 POLICY #322 - SCHOOL DAY ..................................................................................................................... 88 POLICY #323 - CEREMONIES AND OBSERVANCES .............................................................................. 89 PROCEDURE #323.1 - SPECIAL OBSERVANCE DAYS .......................................................................... 90 PROCEDURE #323.2 - PATRIOTIC OBSERVANCES (DISPLAYING THE U.S. FLAG) ....................... 91 POLICY #330 - CURRICULUM DEVELOPMENT AND IMPROVEMENT.............................................. 92 PROCEDURE #330.1 – LEARNING RESOURCES SELECTION .............................................................. 93 PROCEDURE #330.2 – RECONDISDERATION OF LEARNING RESOURCES ..................................... 95 Hudson School District – Board of Education Policies and Procedures
PROCEDURE #330.3 – DISPOSAL OF LEARNING RESOURCES........................................................... 98 POLICY #331 - CURRICULUM GUIDES .................................................................................................... 99 POLICY #335 - OWNERSHIP AND SALE OF CURRICULUM MATERIALS ....................................... 100 PROCEDURE #341.3 - HEALTH EDUCATION ........................................................................................ 101 PROCEDURE #341.31 - HUMAN GROWTH ANAD DEVELOPMENT ................................................. 102 PROCEDURE #342.1 - PROGRAMS FOR STUDENTS WITH DISABILITIES ...................................... 103 PROCEDURE #342.3 - GIFTED AND TALENTED PROGRAMS ........................................................... 105 PROCEDURE #342.4 - PROGRAMS FOR CHILDREN-AT-RISK ........................................................... 106 PROCEDURE #342.5 - TITLE I PROGRAMMING ................................................................................... 107 PROCEDURE #342.51 – PARENT INVOLVEMENT IN TITLE I AND ENGLISH AS A SECOND LANGUAGE (ESL) PROGRAMS................................................................................................................. 108 PROCEDURE #342.7 - SERVICES/PROGRAMS FOR ENGLISH LANGUAGE LEARNERS ............. 109 PROCEDURE #343.2 - CLASS SIZE .......................................................................................................... 111 PROCEDURE #343.4 - COURSE OPTIONS ............................................................................................. 112 PROCEDURE #343.42 - YOUTH OPTIONS PROGRAM ......................................................................... 114 PROCEDURE #343.6 - LESSON PLANS ................................................................................................... 115 PROCEDURE #343.7 - DISTANCE EDUCATION (INCLUDING VIRTUAL SCHOOLS/ON-LINE LEARNING) ................................................................................................................................................... 116 PROCEDURE #345.11 - AWARDING OF WEIGHTED CREDITS (WEIGHTED GRADING) .............. 117 PROCEDURE #345.4 - PROMOTION AND RETENTION (INCLUDING KINDERGARTEN PROMOTION) ............................................................................................................................................... 118 PROCEDURE #345.41 – SUBJECT OR GRADE ACCELERATION ....................................................... 119 PROCEDURE #345.42 – STUDENT GRADE PROMOTION – GRADES FOUR AND EIGHT ............. 121 PROCEDURE #345.6 - GRADUATION REQUIREMENTS ..................................................................... 123 PROCEDURE #345.6-RULE - AWARDING CREDITS AND GRADE POINTS FOR NONTRADITIONAL COURSEWORK ........................................................................................................ 125 PROCEDURE #345.61 - EARLY GRADUATION ..................................................................................... 126 PROCEDURE #345.62 - GRADUATION EXERCISES ............................................................................. 127 PROCEDURE #345.64 - PHYSICAL EDUCATION CREDIT OPTIONS ................................................. 128 PROCEDURE #345.64 - RULE - PHYSICAL EDUCATION CREDIT OPTION REQUEST FORM ..... 129 PROCEDURE #345.65 - GENERAL EQUIVANCY DIPLOMAS ............................................................. 130 POLICY #346 - STUDENT ASSESSMENT PROGRAM ........................................................................... 131 POLICY #347 - STUDENT RECORDS ....................................................................................................... 133 Hudson School District – Board of Education Policies and Procedures
PROCEDURE #347.1 - PROCEDURES FOR THE MAINTENANCE & CONFIDENTIALITY OF STUDENT RECORDS ................................................................................................................................... 134 POLICY #351 - SUMMER SCHOOL .......................................................................................................... 143 POLICY #352 - FIELD TRIPS, CO-CURRICULAR TRIPS AND EXTENDED TRIPS ........................... 144 PROCEDURE #352.1 - SCHOOL SPONSORED STUDENT TRIPS TO OTHER COUNTRIES ............ 145 PROCEDURE #352.1-EXHIBIT - INDEMNIFICATION AGREEMENT AND WAIVER ..................... 148 PROCEDURE #353.1 - SCHOOL VOLUNTEERS ..................................................................................... 149 POLICY #361 - INSTRUCTIONAL AND LIBRARY MATERIALS SELECTION AND REVIEWS .... 150 PROCEDURE #362.1 - INTERLIBRARY LOAN....................................................................................... 151 PROCEDURE #363.2 - INTERNET SAFETY AND ACCEPTABLE USE ............................................... 152 PROCEDURE #363.3 - ASSISTIVE TECHNOLOGY (TECHNOLOGY FOR STUDENTS WITH SPECIAL NEEDS) ......................................................................................................................................... 155 POLICY #364 - SCHOOL COUNSELING PROGRAMS ........................................................................... 156 PROCEDURE #364.1 - PSYCHOLOGICAL SERVICES ........................................................................... 157 POLICY #370 - EXTRA-CURRICULAR ACTIVITIES AND PROGRAMS ............................................. 158 PROCEDURE #370 RULE - EXTRA-CURRICULAR ACTIVITIES ....................................................... 159 PROCEDURE #370.1 – ADDITIONAL CO-CURRICULAR ACTIVITIES .............................................. 160 POLICY #371 - STUDENT ORGANIZATIONS ......................................................................................... 161 POLICY #372 - STUDENT PUBLICATIONS ............................................................................................. 162 PROCEDURE #372 - RULE - STUDENT PUBLICATIONS .................................................................... 163 POLICY #373 - STUDENT SOCIAL EVENTS ........................................................................................... 165 POLICY #374 - STUDENT FUND-RAISING ACTIVITIES ...................................................................... 166 POLICY #375 - STUDENT CONTESTS ..................................................................................................... 168 PROCEDURE #375.1 – STUDENT PARTICIPATION IN INTERNATIONAL AND NATIONAL COMPETITTIONS ......................................................................................................................................... 169 POLICY #376 - INTRAMURALS ................................................................................................................ 170 POLICY #377 - INTERSCHOLASTIC ATHLETICS.................................................................................. 171 POLICY #378 - STUDENT PERFORMANCES .......................................................................................... 172 POLICY #381 - TEACHING ABOUT CONTROVERSIAL ISSUES ......................................................... 173 PROCEDURE #381.1 - RULE TEACHING ABOUT CONTROVERIAL ISSUES ................................... 174 PROCEDURE #383.1 - USE OF SERVICE ANIMALS ............................................................................. 176 PROCEDURE #383.2 – GUIDELINES FOR SERVICE ANIMALS IN SCHOOLS ................................. 177 SERIES 400: STUDENTS ............................................................................................................................... 179 Hudson School District – Board of Education Policies and Procedures
POLICY #411 - EQUAL EDUCATIONAL OPPORTUNITIES .................................................................. 180 PROCEDURE #411-RULE 1 - DISCRIMINATION COMPLAINT PROCEDURES ............................... 182 PROCEDURE #411 - RULE 2 – STUDENT DISCRIMINATION COMPLAINT .................................... 184 PROCEDURE #411.1 - HARASSMENT ..................................................................................................... 186 PROCEDURE #411.1 - RULE 1 – HARASSMENT ................................................................................... 189 PROCEDURE #411.1 - RULE 2 – PUPIL HARASSMENT COMPLAINT .............................................. 192 PROCEDURE #411.2 - GENDER EQUITY ................................................................................................ 193 PROCEDURE #411.3 – ACADEMIC ACCOMMODATIONS FOR RELIGIOUS BELIEFS ................... 195 PROCEDURE #412.1 - FULL-TIME STUDENTS ..................................................................................... 196 POLICY #420 - SCHOOL ADMISSIONS ................................................................................................... 197 PROCEDURE #420-RULE - GRADE PLACEMENT AND CREDIT AWARD FOR STUDENTS ENTERING FROM HOME-BASED EDUCATIONAL PROGRAMS ........................................................ 198 POLICY #421 - ENTRANCE AGE (INCLUDES EARLY ADMISSION) ................................................. 200 PROCEDURE #421.1 – EARLY ENTRANCE TO KINDERGARTEN ..................................................... 201 PROCEDURE #421.2 - ADMISSION TO FIRST GRADE ......................................................................... 203 POLICY #422 - ADMISSION OF NONRESIDENT STUDENTS (OTHER THAN OPEN ENROLLMENT STUDENTS) ................................................................................................................................................... 206 PROCEDURE #422.1 - ADMISSION OF INTERNATIONAL EXCHANGE PROGRAM STUDENTS . 208 POLICY #423 - FULL-TIME PUBLIC SCHOOL OPEN ENROLLMENT ................................................ 210 POLICY #424 - PARTICIPATION OF NON-PUBLIC SCHOOL STUDENTS IN DISTRICT COURSES/PROGRAMS ............................................................................................................................... 215 PROCEDURE #424-RULE - NON-PUBLIC SCHOOL STUDENT PARTICIPATION ........................... 216 POLICY #431 - COMPULSORY STUDENT ATTENDANCE .................................................................. 218 PROCEDURE #431 - RULE - ATTENDANCE .......................................................................................... 220 PROCEDURE #433.1 - ASSIGNMENT OF STUDENTS TO CLASSES/TEACHERS ............................ 224 PROCEDURE #433.1-RULE - PARENT INPUT FOR CHILD’S CLASS AND TEACHER ASSIGNMENT ............................................................................................................................................... 225 PROCEDURE #434.1 - RELEASED TIME FOR STUDENTS................................................................... 226 PROCEDURE #434.2 - CLOSED CAMPUS ............................................................................................... 227 POLICY #435 - STUDENT WITHDRAWALS ........................................................................................... 228 PROCEDURE #436 - RULE - STUDENT DISMISSAL PRECAUTIONS ................................................ 229 POLICY #440 - STUDENT RIGHTS AND RESPONSIBILITIES ............................................................. 230 PROCEDURE #442.1 - STUDENT DISORDERS/DEMONSTRATIONS ................................................. 232 Hudson School District – Board of Education Policies and Procedures
POLICY #443 - STUDENT BEHAVIOR AND DISCIPLINE .................................................................... 233 PROCEDURE #443 - RULE 1 - RESPONSIBILITIES AND GUIDELINES FOR STUDENT BEHAVIOR AND DISCIPILNE PROGRAMS .................................................................................................................. 235 PROCEDURE #443 - RULE 2 - CODE OF CLASSROOM CONDUCT ................................................... 236 PROCEDURE #443.1 - STUDENT DRESS ................................................................................................ 238 PROCEDURE #443.2 - STUDENT CONDUCT ON SCHOOL BUSES .................................................... 239 PROCEDURE #443.4 - STUDENT ALCOHOL AND OTHER DRUG USE ............................................. 241 PROCEDURE #443.4-RULE - STUDENT DRUG AND ALCOHOL USE/POSSESSION ...................... 242 PROCEDURE #443.5 - STUDENT USE OR POSSESSION OF PERSONAL ELECTRONIC COMMUNICATION DEVICES .................................................................................................................... 243 PROCEDURE #443.71 - ANTI-BULLYING ............................................................................................... 245 POLICY #445 - STUDENT INTERVIEWS BY OUTSIDE AGENCY PERSONNEL ............................... 247 PROCEDURE #446.1 - LOCKER SEARCHES........................................................................................... 248 PROCEDURE #447.1 - CORPORAL PUNISHMENT/USE OF PHYSICAL FORCE BY STAFF ........... 251 PROCEDURE #447.3 - STUDENT SUSPENSIONS .................................................................................. 252 PROCEDURE #447.4 - STUDENT EXPULSIONS .................................................................................... 254 PROCEDURE #447.4 - RULE - STUDENT EXPULSION PROCEDURES ............................................ 255 PROCEDURE #447.41 - EARLY REINSTATEMENT CONDITIONS ..................................................... 256 PROCEDURE #453.1 - EMERGENCY NURSING SERVICES ................................................................ 257 PROCEDURE #453.11 – SCHOOL EMERGENCY, ACCIDENT AND ILLNESS PROCEDURES FOR CARE, TRANSPORTATION AND REPORTING ....................................................................................... 258 PROCEDURE #453.12 - DEFIBRILLATOR USE ...................................................................................... 259 PROCEDURE #453.2 - STUDENT IMMUNIZATIONS ............................................................................ 260 PROCEDURE #453.21 - STUDENT IMMUNIZATION PROCEDURES AND RESPONSIBILITIES.... 261 PROCEDURE #453.3 - COMMUNICABLE DISEASES ........................................................................... 263 PROCEDURE #453.3-RULE - BLOOD BORNE CONTAGIOUS OR INFECTIOUS DISEASES: ATTENDANCE AT SCHOOL/WORK ......................................................................................................... 264 PROCEDURE #453.4 - ADMINISTERING MEDICATIONS TO STUDENTS ........................................ 266 PROCEDURE #453.4 - RULE - STUDENT MEDICATION ADMINISTERED ON FIELD TRIPS ....... 269 PROCEDURE #453.61 - STUDENTS WITH FOOD ALLERGIES/SPECIAL DIETARY NEEDS .......... 273 PROCEDURE #453.63 - DO NOT RESUSCITATE ORDERS................................................................... 274 POLICY #454 - REPORTING CHILD ABUSE/NEGLECT ........................................................................ 275 POLICY #458 - SCHOOL WELLNESS ....................................................................................................... 276 Hudson School District – Board of Education Policies and Procedures
POLICY #460 - STUDENT SCHOLARSHIPS AND AWARDS ................................................................ 278 POLICY #461 - WISCONSIN HIGHER EDUCATION ACADEMIC EXCELLENCE SCHOLARSHIP . 279 PROCEDURE #461.1 – WISCONSIN ACADEMIC EXCELLENCE HIGHER EDUCATION SCHOLARSHIP ............................................................................................................................................. 280 PROCEDURE #461.2 - WISCONSIN TECHNICAL EXCELLENCE HIGHER EDUCATION SCHOLARSHIP ............................................................................................................................................. 282 SERIES 500: PERSONNEL ............................................................................................................................ 285 POLICY #510 - PERSONNEL POLICIES GOALS ..................................................................................... 286 POLICY #511 - EQUAL OPPORTUNITY EMPLOYMENT ...................................................................... 287 POLICY #512 - EMPLOYEE HARASSMENT (INCLUDES SEXUAL HARASSMENT AND BULLYING) ................................................................................................................................................... 288 PROCEDURE #521.1 - BOARD-STAFF COMMUNICATIONS ............................................................... 289 POLICY #522 - STAFF CONDUCT ............................................................................................................ 290 PROCEDURE #522.1 - ALCOHOL AND DRUG-FREE WORKPLACE .................................................. 292 PROCEDURE #522.5 - STAFF INVOLVEMENT IN POLITICAL ACTIVITIES .................................... 293 PROCEDURE #522.5 - RULE - STAFF INVOLVEMENT IN POLITICAL ACTIVITIES PROCEDURES............................................................................................................................................... 294 PROCEDURE #522.6 - STAFF INVOLVEMENT IN COMMUNITY ACTIVITIES ................................ 296 PROCEDURE #522.8 - STAFF DRESS....................................................................................................... 297 PROCEDURE #523.1 - STAFF EXAMINATIONS .................................................................................... 298 POLICY #524 - STAFF GIFTS AND GRATUITIES .................................................................................. 299 POLICY #526 - PERSONNEL RECORDS .................................................................................................. 300 PROCEDURE #526 - RULE - PERSONNEL RECORDS .......................................................................... 301 PROCEDURE #532 - RULE - PROFESSIONAL STAFF CONTRACTS ................................................. 302 PROCEDURE #532.41 - JURY DUTY ........................................................................................................ 303 PROCEDURE #532.42 - UNPAID LEAVE OF ABSENCE ....................................................................... 304 POLICY #533 - STAFF RECRUITING/HIRING ........................................................................................ 305 PROCEDURE #533.1 – JOB QUALIFICATION ........................................................................................ 306 POLICY #533 - RULE - STAFF RECRUITMENT/HIRING PROCEDURES ........................................... 307 PROCEDURE #533.2 - NEPOTISM ............................................................................................................ 312 PROCEDURE #533.3 - SUMMER SCHOOL/ADULT EDUATION TEACHERS .................................... 313 POLICY #534 - SUBSTITUTE TEACHERS ............................................................................................... 314 POLICY #534 - RULE - LONG-TERM SUBSTITUTE RECRUITMENT/HIRING ................................. 315 Hudson School District – Board of Education Policies and Procedures
POLICY #535 - PROFESSIONAL STAFF ASSIGNMENTS AND TRANSFERS .................................... 317 POLICY #535 - RULE - CERTIFIED TRANSFER .................................................................................... 318 PROCEDURE #535.1 - PROFESSIONAL STAFF WORK SCHEDULES ................................................ 319 PROCEDURE #535.2 - EXTRACURRICULAR STAFF ASSIGNMENTS ............................................... 320 PROCEDURE #536.1 - RESIGNATION OF PROFESSIONAL STAFF .................................................... 321 PROCEDURE #536.2 - RETIREMENT OF PROFESSIONAL STAFF ..................................................... 322 PROCEDURE #536.3 -TERMINATION OF PROFESSIONAL STAFF .................................................... 323 PROCEDURE #536.5 - REDUCTION IN PROFESSIONAL STAFF WORKFORCE .............................. 324 POLICY #537 - PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES .................................... 325 PROCEDURE #537.1 – PROFESSIONAL LEAVE .................................................................................... 326 PROCEDURE #537.3 - PUBLICATION OR CREATION OF EDUCATIONAL MATERIALS .............. 327 POLICY #538 - STAFF EVALUATION ...................................................................................................... 328 POLICY #538 - RULE - EVALUATION OF SUPPORT STAFF ............................................................... 329 PROCEDURE #539.1 - OUTSIDE EMPLOYMENT OF PROFESSIONAL STAFF ................................. 330 PROCEDURE #539.2 - TUTORING............................................................................................................ 331 SERIES 600: FISCAL MANAGEMENT ...................................................................................................... 332 PROCEDURE #654.1 - STUDENT PRODUCTION OF MATERIALS AND PROVISION OF SERVICES ...................................................................................................................................................... 333 POLICY #656 - STUDENT FEES ................................................................................................................ 334 PROCEDURE #662.1 - STUDENT ACTIVITY FUNDS MANAGEMENT .............................................. 336 PROCEDURE #662.3 - FUND BALANCE ................................................................................................. 338 POLICY #663 - BONDED EMPLOYEES AND OFFICERS ...................................................................... 340 POLICY #665 - FRAUD PREVENTION AND REPORTING .................................................................... 341 PROCEDURE #671.2 - EXPENSE REIMBURSEMENTS ......................................................................... 343 POLICY #672 - PURCHASING ................................................................................................................... 344 POLICY #690 - SCHOOL PROPERTIES DISPOSAL ................................................................................ 345 SERIES 700: SUPPORT SERVICES ............................................................................................................ 346 POLICY #720 - SAFETY PROGRAM ......................................................................................................... 347 POLICY #720 - RULE - SAFETY PROGRAM PROCEDURES ............................................................... 349 POLICY #721 - BUILDING AND GROUNDS INSPECTION .................................................................. 351 PROCEDURE #731.1 - PRIVACY IN LOCKER ROOMS ......................................................................... 352 POLICY #732 - OPERATION AND MAINTENANCE OF PLANT .......................................................... 354 PROCEDURE #732.1 - CONFINED SPACES ............................................................................................ 355 Hudson School District – Board of Education Policies and Procedures
POLICY #742 - AUTHORIZED USE OF SCHOOL-OWNED EUQIPMENT ........................................... 356 POLICY #751 - STUDENT TRANSPORTATION SERVICES .................................................................. 357 PROCEDURE #751.1 - RULE 1 - BUS ROUTING AND SCHEDULING PROCEDURES..................... 358 PROCEDURE #751.1 - RULE 2- STUDENT PICK-UP AND DISCHARGE AT POINTS OTHER THAN THEIR HOME ................................................................................................................................................ 359 PROCEDURE #751.5 - USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS (ALTERNATIVE TRANSPORTATION) ................................................................................................................................... 360 POLICY #761 - FREE AND REDUCED PRICE MEALS ........................................................................... 361 PROCEDURE #771.1 - USE OF COPYRIGHTED MATERIALS ............................................................. 362 POLICY #822 - NEWS MEDIA-RELATIONS ........................................................................................... 365 POLICY #822 - RULE 1 - SCHOOLS, DEPARTMENTS AND SCHOOL RELATED GROUPS ........... 366 POLICY #822 - RULE 2 - COVERAGE OF BOARD MEEETINGS ......................................................... 367 POLICY #822 - RULE 3 - PUBLICATIONS, RADIO AND TELEVISION PRESENTATIONS ............. 368 POLICY #822 - RULE 4 - COMMUNICATIONS FROM OUTSIDE THE SCHOOL .............................. 369 POLICY #823 - ACCESS TO PUBLIC RECORDS ..................................................................................... 370 Administrative Guidelines for Implementing Policy #823 ........................................................................ 373 POLICY #830 - USE OF SCHOOL FACILITIES AND EQUIPMENT ...................................................... 375 POLICY #831 - TOBACCO USE ON SCHOOL PREMISES ..................................................................... 378 POLICY #832 - WEAPONS ON SCHOOL PREMISES.............................................................................. 380 POLICY #840 - PUBLIC GIFTS AND DONATIONS TO THE SCHOOLS .............................................. 381 POLICY #850 - PUBLIC SOLICITATIONS ON SCHOOL PREMISES .................................................... 383 POLICY #851 – ADVERTISING & SPONSORSHIPS IN THE SCHOOLS .............................................. 384 POLICY #852 - DISTRIBUTION OF NON-SCHOOL MATERIALS ........................................................ 386 POLICY #860 - VISITORS TO THE SCHOOLS (INCLUDING PRESENCE ON SCHOOL PROPERTY) ................................................................................................................................................... 387 POLICY #860 - RULE - SCHOOL VISITOR PROCEDURES................................................................... 388 POLICY #870 - PUBLIC COMPLAINTS AND SUGGESTIONS .............................................................. 389 PROCEDURE #870.1 – SCHOOL PERSONNEL/INSTRUCTIONAL MATERIALS COMPLAINTS .... 391 PROCEDURE #892.1 - STUDENT TEACHERS AND INTERNS ............................................................. 392 POLICY #893 - RELATIONS WITH EDUCATIONAL RESEARCHERS ................................................ 393
Hudson School District – Board of Education Policies and Procedures
SERIES 100: BOARD OPERATIONS
Hudson School District – Board of Education Policies and Procedures
POLICY #110 - SCHOOL DISTRICT MISSION The School Board of the Hudson School District sets forth the following statements to encapsulate the vision and fundamental purpose of the District and its schools: HSD 2025: Learning – the path to our global future To prepare each student for postsecondary success through a culture of excellence in: challenging academics critical thinking purposeful collaboration applied innovation global stewardship Challenging students and graduates to become informed, caring contributors. The Hudson School District believes: All students and staff will learn and perform at high levels. Collaboration and teamwork are keys to success. Personal integrity and ethical behavior is an expectation of students and staff. Environmental sustainability is an essential component in curriculum, practice, and facility operations. Education is a partnership between students, staff, families and the community. Graduate Learner Outcomes: Foundational Content Areas – students will demonstrate skill, knowledge, and understanding of foundational content areas while recognizing and applying connections across disciplines. Global Literacy – students will understand how world cultures and global issues connect to their lives. Students will communicate in more than one language. Technology Literacy – students will demonstrate the appropriate use of technology tools, evaluate the quality of sources, and incorporate technology into daily work. Entrepreneurial Learning – students will demonstrate their ability to work in teams and collaborate in the spirit of innovation. Students will demonstrate an understanding of what it means to adjust, be flexible, and change a course of action. Thinking – students will critically and creatively apply thinking skills and demonstrate the ability to reason through complex problems. Environmental sustainability – students will apply knowledge of environmental sustainability in their personal, professional, and civic life. Life Skills – students will demonstrate an understanding of a healthy lifestyle and making a positive difference in the lives of others. Students will be respectful of self and others and take responsibility for their own behavior. It is the Board’s intent that the above statements will guide and influence the work of the District’s leadership team, the formulation of the District’s strategic priorities, and the formulation of short-term and long-term goals at all levels of leadership, programs, and operations.
Hudson School District – Board of Education Policies and Procedures
The Board believes that one of the important functions of the District’s leadership team is to successfully communicate and reinforce the District’s vision and guiding principles throughout the school community.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference:
Wis. Stat. §120.12; § 120.13
Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #111 - SCHOOL DISTRICT GOALS The School Board believes that annual goal setting is an important part of the District’s and individual school’s improvement process. Educational improvement is a cyclical and continuous process that includes the steps of data analysis, planning, goal implementation and evaluation. The process must connect the District’s strategic plan, annual district goals, annual school improvement goals, achievement data, other data and staff development to improve learning for all students. The District shall establish annual improvement goals based on the District’s strategic plan, assessment data and other data. The goals shall be approved by the School Board prior the start of the school year and shared with the community. The district administration will be responsible for implementing the goals. The results of the goals shall be shared with the School Board and the public at the conclusion of the school year.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #120 - SCHOOL DISTRICT LEGAL STATUS The legal and official name of the school district is the School District of Hudson (“District”). The District is organized and operated as a public school district under the Wisconsin Constitution, under Chapters 115 to 121 of the state statutes, and under other applicable laws and regulations. The District is a common school district that operates both elementary and high school grades. In addition to the public school grades operated by the District, the District operates such other programs and conducts such other activities as may be required by applicable law, and the District may further operate other programs and activities to the extent permitted by applicable law.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
Wis. Stat. Chapter 120, Wis. Stat. § 120.12; § 120.13; § 120.44(1)
Hudson School District – Board of Education Policies and Procedures
POLICY #130 - SCHOOL BOARD LEGAL STATUS
The School Board of the School District of Hudson is comprised of seven (7) school board members. Board members are public officials who are elected or appointed to office as provided under state law. Applicable law defines the scope of the Board’s duties, powers, and authority. State law expressly provides that the statutory duties and powers of school boards shall be broadly construed to authorize any school board action that is within the comprehensive meaning of the terms of the duties and powers, if the action is not prohibited by the laws of the federal government or by the laws of this state. Further, one of the express statutory powers of the Board is the power do all things reasonable to promote the cause of education.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference: Statutory References:
Wis. Stat. § 115.001(7); § 118.001; Chapter 120; § 120.01; § 120.05; § 120.12; § 120.13; § 120.41; § 120.44
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #131 - SCHOOL BOARD ELECTIONS
Number of Board Members. The Board of the Hudson School District shall consist of seven members. Election of School Board Members. The Board shall be elected at the general election held on the first Tuesday in April for each year in accordance with procedures outlined for such election in state statutes. Board members shall be elected at large by a plurality vote of the electors of the District. Two members of the seven member Board shall be elected each year, with the exception of every third year when three members will be elected. An elected Board member’s term of office shall commence on the fourth Monday in April. Before taking office, a Board member must take and sign an oath administered by the Board Clerk. Terms of Office. The term of office of Board members shall be three years. All members shall hold office until their successors have been elected and qualified except when vacancies occur. School Board members elected for regular or unexpired terms shall take office, provided they have taken and filed the official oath, on the 4th Monday in April.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference:
1973, 1976, 01/13/90, 02/13/90, 01/13/96, 02/13/96; 5/11/04
Statutory References:
Section 17.01(13) Wisconsin Statutes; 17.03; 17.035; 17.17(5); 17.26; 19.01; 120.05(1)(d); 120.06(10); 120.12(28);120.17(1)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #132 - MEMBER RESIGNATIONS/REMOVAL FROM OFFICE
An appointed School Board member may be removed from office by a majority vote of the electorate. An elected School Board member can be removed from office as provided by statute.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference:
1973, 1976, 01/13/90, 02/13/90, 01/13/96, 02/13/96; 5/11/04
Statutory References:
Section 17.01(13) Wisconsin Statutes; 17.03; 17.035; 17.17(5); 17.26; 19.01; 120.05(1)(d); 120.06(10); 120.12(28);120.17(1)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #133 - FILLING BOARD VACANCIES
Vacancies on the School Board shall be filled in accordance with state law and in substantial compliance with the procedural guidelines outlined in this policy. A qualified elector who is selected to fill a Board vacancy shall not take office unless and until he/she has taken and filled the oath of office. The oath shall be filled on or before any date or deadline that the Board establishes for the appointee to take office. Upon taking and filling the oath, the individual will file a campaign registration statement if required to do so by law. Appointment Guidelines. During the 60 days immediately following the date on which a vacancy first exists, the Board may fill the vacancy by an appointment made by a vote of the remaining members of the Board. Any such attempt to fill the vacancy shall be consistent with the following guidelines: 1.
The District Administrator or his/her designee, shall give notice of the vacancy to the public. The notice shall include a deadline for applying to fill the vacancy. The deadline shall be at least 14 days after the date that the notice is first placed on the District website or otherwise first posted or published.
2.
Any qualified elector of the District who is interested in filling the vacancy may submit a letter of application (addressing qualifications and interest) to the office of the District Administrator. Applications received by the specified deadline are assured consideration. If one or no applications are received by the deadline, the Board President may direct the District Administrator to re-issue the solicitation of interest with the deadline for assured consideration extended by up to an additional 14 days. The Board President shall ensure that all Board members are informed of any such extension.
3.
On or before the date of the Board meeting at which the Board considers the potential appointees, each potential appointee shall also submit a sworn declaration of eligibility to hold the vacant board seat.
4.
The Board shall consider all of the identified potential appointees at a properly noticed meeting of the Board. Each potential appointee shall be given an opportunity to make a statement in support of their possible appointment to serve on the Board. The Board may ask questions of one or more of the potential appointees.
5.
Unless a majority of the Board approves the use of a roll call or voice vote, the possible selection of an appointee to fill the vacancy will proceed with the use of signed, written ballots. A standard majority of votes cast shall be required to make an appointment with any vote for “none of the above” counting as a vote cast.
If a vacancy has not been filled by an appointment made within 60 days of the date on which the vacancy first exists, the Board will attempt to fill the vacancy using the following procedure: 1.
If a duly-elected successor (i.e., elected at a Spring Election) will be taking office in the seat that is currently vacant within the next 60-day period that follows the initial 60–day period of the vacancy, no other appointee shall serve in the vacant seat in the interim.
2.
If the vacancy I not filled by the duly-elected successor in office pursuant to the previous paragraph, then at a regular Board meeting held no later than 45 days after the end of the initial 60-day period of the vacancy, the Board shall attempt to appoint a qualified elector to fill the vacancy by a majority vote. If after 5 rounds of voting the Board still has been unable to fill the vacancy, then the chairperson of the meeting shall declare a deadlock and immediately call for nominations in order to break the deadlock by the random selection of a nominee.
Hudson School District – Board of Education Policies and Procedures
3.
A nominee must be a qualified elector who has submitted a sworn declaration of eligibility to fill the vacancy in question and who has not withdrawn from consideration. Each Board member who is present at the meeting may nominate or support the nomination of only one nominee.
4.
Each nominee, if any, whose nomination is supported by at least 2 Board members (inclusive of the Board member who initially made the nomination) will be included in the random selection process. Any nominee selected as a result of the random process is thereby selected to fill the vacancy.
5.
If, for any reason (including the lack of any identified potential appointee), the vacancy is still unfilled 105 days following the date on which the vacancy first existed, then the procedures listed above shall be repeated at regular Board meetings held at approximately monthly intervals until either the vacancy is filled or there are fewer than 60 days before a duly-elected successor will take of in the vacant seat.
For purposes of this policy, a regular Board meeting is any Board meeting that is convened pursuant to lawful authority (e.g., a meeting scheduled by a specific vote of the Board, the regular monthly meeting(s) established by a Board decision or under a Board policy, etc.) other than a meeting that has been scheduled and convened upon the call or request of an individual board member.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference:
1973, 1976, 01/13/90, 02/13/90, 01/13/96, 02/13/96; 5/11/04
Statutory References:
Section 17.01(13) Wisconsin Statutes; 17.03; 17.035; 17.17(5); 17.26; 19.01; 120.05(1)(d); 120.06(10); 120.12(28);120.17(1)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #141 - BOARD OFFICERS
Election of Officers. The School Board shall elect the School Board President, Vice President, Treasurer and Clerk from among its members for a one-year term at its first regular School Board meeting on or within 30 days after the 4th Monday in April. §120.05(1)(c). Written ballots shall be cast for all officer positions. The officers shall be elected in the following order: President, VicePresident, Treasurer and Clerk. The first ballot shall be considered the nomination ballot. The two (2) nominees receiving the greatest number of votes shall be deemed nominated for the office. A. B.
In case of a tie vote for the second candidate, another nominating ballot shall be cast. If the nominating ballot is unanimous, a motion may be made to approve the nominee by acclamation, thus eliminating the written election ballot.
After two (2) members of the Board have been nominated for an office, the nominated candidate receiving a simple majority by a written ballot shall be declared elected to the respective office. In case of a vacancy or vacancies in a Board office or offices, the vacancy or vacancies shall be filled by a written ballot by the Board membership following the procedure outlined above. Except for those appointed to fill a vacancy, officers shall serve for one (1) year and until their respective successors are elected and shall qualify. Removal of any Board officer from his/her position as an officer prior to the expiration of his/her term as an officer shall be handled in accordance with the requirements of state law and upon advice of legal counsel regarding the appropriate procedures. Duties of the School District President. The School District President shall: :
1. 2. 3. 4. 5. 6. 7.
Prepare the agenda for all regular and special Board meetings, in consultation with the District Administrator. Ensure that public notice is given for all meetings of the Board. Act as chairperson of School Board meetings and see that minutes of the meetings are properly recorded, approved and signed. Countersign all checks, share drafts or other drafts for disbursement of School District moneys. Defend on behalf of the School District all actions brought against the School District. Prosecute, when authorized by an annual meeting or the School Board, actions brought by the School District. Prosecute an action for the recovery of any forfeiture incurred under Chapters 115 to 121 in which the School District is interested. If the School District President has incurred the forfeiture, such action shall be prosecuted by the School District Treasurer. Of the net sum recovered under such action, one-half shall be paid into the School District treasury and one-half to the county treasury for the benefit of the school fund.
Hudson School District – Board of Education Policies and Procedures
In addition, the School District President will:
1. 2. 3. 4. 5. 6. 7. 8. 9.
Assign Board Members to School Board committees and designate the committee chairs as appropriate. Coordinate the evaluation of School Superintendent. Coordinate the selection of a new School Superintendent when the need arises. Sign contracts and other documents on behalf of the School District as required. Communicate between the Board and the administration when the need arises. Act as spokesperson for the Board. Notify the Superintendent when away from the District. Delegate these duties as necessary for the operation of the District. Perform other duties appropriate to the office of the President in accordance with Wis. Stat. § 120.15.
Duties of the School District Vice-President. The Vice-President’s duties are to discharge the duties of the President at the request of the President or if the President is unable to discharge those duties due to disability or absence from the District and to perform such other duties as assigned by the Board. Duties of the School District Clerk. The School District Clerk shall::
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.
12.
Report the name and post office address of each officer of the School District, within ten (10) days after the election or appointment of the officer, to the Clerk and Treasurer of each municipality having territory within the school district. Act as Clerk and record the proceedings of regular, annual and special meetings. Enter in the record book provided by the School Board the minutes of its meetings, orders, resolutions and other proceedings. Enter in the record book copies of all reports to the municipal Clerks and the certificate of the proceedings of a meeting returned by a temporary Clerk. Draw orders on the School District Treasurer as directed by an annual or special meeting or the School Board and record all orders drawn on the School District Treasurer. Carry out school board election duties as required by law. Administer the oath of office to newly elected and appointed Board members. Sign checks in payment of lawfully incurred and properly approved expenditures as required by law. File a timely and verified annual school district report with the Department of Public Instruction. Furnish each teacher with a copy of the contract between the teacher and the School Board. Annually, on or before November 6, deliver to the Clerk of each municipality having territory within the School District a certified statement showing that proportion of the amount of taxes voted and not before reported, and that proportion of the amount of tax to be collected in such year, if any, for the annual payment of any loan to be assessed on that part of the School District territory lying within the municipality. Such proportion shall be determined from the full values certified to the School District Clerk under §121.06(2). Perform such other duties as appropriate to the office of the Clerk in accordance with Wis. Stat. § 120.17 and other applicable laws, as prescribed by law, or as directed by the Board.
Hudson School District – Board of Education Policies and Procedures
Duties of the School District Treasurer. The School District Treasurer shall:
1.
Apply for, receive and sue for all money appropriated to or collected for the School District and disburse the same in accordance with this subsection and §66.0607. Disbursements from the School District treasury shall be made by the School District Treasurer upon the written order of the School District Clerk after proper vouchers have been filed with the School District Clerk. Such disbursements shall be by order check or draft and no order check or draft is valid, nor may it be released to the payee, unless signed by the School District Clerk and School District Treasurer and countersigned by the School District President. Another School Board member may countersign such order checks or draft in lieu of the School District President. No order check or draft may be drawn for the payment of which money has not been appropriated according to law. The School District Treasurer may receive money raised in extra-curricular activities. The School Board may by resolution authorize the use of facsimile signatures as provided in §66.0607(3). A certified copy of the resolution shall be filed with the School District Clerk and each public depository concerned.
2.
Sign checks in payment of lawfully incurred and properly approved expenditures as required by law.
3.
Enter in account books all money received and disbursed by the Treasurer specifying the source from which it was received, the person to whom it was paid and the object for which it was paid.
4.
Present to the Annual Meeting a written statement of all money received and disbursed during the preceding year.
5.
Immediately upon receipt, deposit the funds of the School District in the name of the School District in a public depository deposit designated by the School Board under § 120.12(7). Failure to comply with this subsection shall be prima facie grounds for removal from office. When such funds are so deposited, the School District Treasurer and his/her bonders are not liable for losses as defined in § 34.01(2). The interest derived from such funds shall be paid into the School District treasury.
6.
Withdraw funds of the School District deposited in savings or time deposits by written transfer order in accordance with this subsection and §66.0607. Written transfer orders may be executed only for the purpose of transferring deposits to an authorized deposit of the School District in the same or another authorized public depository. The transfer shall be made directly by the public depository from which the withdrawal is made. No transfer order is valid unless signed by the School District Clerk and the School District Treasurer and countersigned by the School District President. Another School Board member may countersign transfer orders in lieu of the School District President. The School Board may, by resolution, authorize the use of facsimile signatures as provided in §66.042(3). A certified copy of the resolution shall be filed with the School District Clerk and each public depository concerned.
7.
See that a monthly report is submitted to the Board reflecting the current balance in District funds and receipts for the preceding month.
Hudson School District – Board of Education Policies and Procedures
8.
Perform such other duties as appropriate to the office of the Treasurer in accordance with Wis. Stat. § 120.16, as prescribed by law, or as directed by the Board.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
03/13/17 05/11/04, 02/13/96, 02/13/90, 1988, 1976 Wis. Stat. § 17.13; § 19.88(2); § 120.05; § 120.06; § 120.11(2); § 120.15; § 120.16; § 120.17; § 120.43(1) Others in text of policy
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #142 - LEGAL COUNSEL
The School Board recognizes that the increasing complexity of school district operations frequently requires the procurement of professional legal services. Therefore, the Board shall retain an attorney(s) and/or law firm(s) to provide such services to the District on an ongoing basis. The Board reserves the right to obtain legal services outside of its designated attorney(s)/law firm(s) as deemed appropriate. The attorney(s) and/or law firm(s) retained by the Board shall be licensed to practice law in the State of Wisconsin and have knowledge and experience in Wisconsin school law. The attorney(s) and/or law firm(s) shall serve as legal advisor to the Board and administration. In that capacity, the attorney(s) and/or law firm(s) will:
Provide general advice to the Board and/or administration on school district operational and other matters;
Attend Board and other District meetings as requested by the Board, District Administrator or other designated school official;
Assist with expulsions and other student disciplinary matters as requested by the Board, District Administrator or other designated official;
Advise and assist in matters of litigation involving the District; and
Perform other special legal services as may be assigned by the Board, District Administrator or designee consistent with the retainer agreement.
The District Administrator and the Board President have been authorized to contact the District's legal counsel on behalf of the District on such matters as he/she deems advisable in order to protect the interests of the District, Board or staff, or when directed to do so by official Board action. Other school administrators or school personnel shall not be authorized to contact the District's legal counsel directly unless authorized or directed to do so by the District Administrator or official Board action. Individual Board members other than the Board President are not generally authorized to contact the District's legal counsel directly unless there is official Board action authorizing them to do so. Most legal assistance to the District may be considered routine and not necessitating specific Board approval. However, when the District Administrator concludes that the potential for significant legal expenditure exists or under other unusual circumstances, he/she shall advise the Board, and the Board may take action on such matter as deemed necessary.
Date of Board Adoption:
03/13/17
Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
Wis. Stat. § 19.85(1)(g); § 120.10(14); § 120.13(9m); § 120.15
Hudson School District – Board of Education Policies and Procedures
POLICY #150 - SCHOOL BOARD RESPONSIBILITIES
The responsibilities of the Hudson Board of Education include: a legal responsibility for the control of public schools as the only agency in their community with this responsibility; a civic responsibility as the controlling agency providing a basically essential service to the life of the community; a social responsibility toward all who look to the schools as centers of growth and development for children, youth, and adults; an economic responsibility since there is a direct relationship between good schools and business prosperity; a moral and ethical responsibility to function courageously and impartially to assure the greatest good to the greatest number at all times. In the strong conviction that the American system of public school education will best meet the needs of the citizenry if all local school Boards throughout the United States recognize and meet their full responsibilities, the Hudson Board of Education supports the following principles: The Board shall function in a non-partisan, broadly representative, team-spirited manner. Every member of the school Board shall represent open-mindedly the entire school district, and, in consequence, must let his consideration for the entire district take precedence over every form of partisan and special interest group-political, racial, religious, geographic, economic, social, civic, or other. The Board shall adopt clearly defined written policies, based on a thorough understanding of the educational process. In formulating the policies they shall consult individuals and groups affected by the policies, and, since changing conditions bring changing needs, shall maintain flexible policies. They shall recognize that while school Boards are policy-making bodies, they properly delegate the execution of policy to employed professional administrators and their staffs. The Board shall employ a District Administrator as its advisor and delegate to him/her the authority and responsibility to implement the Board’s policies and manage the District on a day-to-day basis. The Board shall adopt the District’s annual operating budget and provide the financial resources necessary to carry out the District’s mission and achieve District goals. The Board shall establish accountability measures for the District that focus on improving student learning. The Board shall evaluate the Board’s performance, as well as that of the District Administrator, on a regular basis. The Board shall authorize the employment of staff and support their professional development. The Board shall exercise the powers and discharge the specific duties imposed upon it by state and federal law. The Board shall recognize that public schools belong to all the people, are supported by the people, and are designed to carry out the wishes of the people for the education of children, youth and adults. They shall conduct Board business in open session in accordance with state law, and endeavor to inform the public concerning the schools.
Hudson School District – Board of Education Policies and Procedures
The Board may enlist citizen groups to assist and counsel them, making certain that three principles are followed:
(1) (2) (3)
citizen groups shall be broadly representative; recommendations shall be based on research and facts; recommendations shall be submitted to school Boards which alone have the authority to act upon them.
The Board shall plan and maintain a flexible program for the future, based on surveys and studies of population trends, possible economic changes, changing community attitudes, developments in education, and all factors which would affect their school systems.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1/13/90; 1/9/96; 05/11/04 Wis. Stats. § 118.001; § 120.10; § 120.12; § 120.13; § 120.44
Hudson School District – Board of Education Policies and Procedures
POLICY #151 - BOARD POLICY ADOPTION, REVIEW AND IMPLEMENTATION
Policymaking is the primary method by which school boards exercise their statutory authority and broad powers. Therefore, the School Board shall adopt written policies to guide the actions of those to whom it delegates authority and to serve as the basis for school district operations and decision making. Policies shall be systematically coded and shall be available to the public through the District’s website. In the development of policies, the Board and/or administration may consult, as appropriate, with individuals and groups affected by the policy and those with expertise related to the policy topic. All Board policies should serve an identified purpose, be supportive of the District’s vision, mission and beliefs, provide clear guidance, be in compliance with applicable legal requirements, and be consistent with related District policies and provisions of employee collective bargaining agreements (as applicable). Proposals for new policies or changes to existing policies may be initiated in writing by any Board member, staff member or community member. The policy proposals shall be referred to the District Administrator for study prior to consideration by the Board. The submission of a policy proposal does not guarantee consideration of the proposal by the full Board. Adoption of new or revised policies is solely the responsibility of the Board. Recommendations for new or revised policies shall be brought to the Board for consideration at two scheduled Board meetings. At the first meeting, the Board shall discuss the proposed policy and offer any suggested changes. At the second or any later meeting, the Board may vote on the adoption of the policy, including any amendments to the proposed policy as may be approved by the Board. In the event of special circumstances which would preclude following this timeline, or if the proposed policy revision includes only stylistic or minor content changes, the Board may vote to approve the proposed policy at the first meeting at which it is presented. The formal adoption of policies shall be recorded in the Board meeting minutes. Only those proposals so adopted and so recorded shall be regarded as official Board policy and included in the Board policy manual. The Board recognizes that while policymaking is its responsibility, the implementation of Board policies is the responsibility of the District Administrator. The District Administrator or designee shall inform staff members, students and other interested persons of Board policies, and develop administrative rules as necessary to ensure effective and consistent policy implementation. Administrative rules may be presented to the Board for informational purposes, but shall not be acted upon by the Board unless deemed appropriate or necessary by the Board and/or administration. The District Administrator and the Board share a continuing responsibility to review policies and suggest modifications and changes to them as may be required. The Board shall review the Board’s and District Administrator’s effectiveness in carrying out their policy development, review and implementation responsibilities as part of the annual Board self-evaluation and District Administrator evaluation processes.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
12/12/16 04/27/76; 2/13/90; 5/11/04; 9/26/06; 11/13/12; 3/11/14 #151.2 Wis. Stat. § 120.13 Shana Lewis, Strange, Patteson, Renning, Lewis & Lacy, S.C., November 2016
Hudson School District – Board of Education Policies and Procedures
POLICY #151.2 - ADMINISTRATION IN THE ABSENCE OF BOARD POLICY
School Board policy will not address all topics and issues or every implementation scenario that will arise in the day-to-day management and operation of the District. The Board recognizes that the District Administrator is charged by state law with the general supervision and management of the professional work of the schools and the promotion of students, and that the Board itself expects the District Administrator and the District’s other administrators and supervisors to effectively perform the duties and responsibilities of their respective positions and to act as effective agents of the Board within their respective spheres of authority. Therefore, the District Administrator and other administrative and supervisory staff are authorized, through the exercise of sound and reasonable professional judgment, to take or authorize action to address specific situations in the absence of an applicable Board policy or other Board directive. Such authority to act is not a requirement to act in all such situations or a requirement to otherwise immediately respond to a specific situation or request. The Superintendent will typically notify the Board President (or designee in the absence of the Board President) when such discretionary authority is exercised.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
12/12/16 #151 Wis. Stat. § 118.24; 120.13 Shana Lewis, Strange, Patteson, Renning, Lewis & Lacy, S.C., November 2016
Hudson School District – Board of Education Policies and Procedures
POLICY #153 - BOARD SELF-EVALUATION
The School Board believes that reflection and evaluation is essential to the continual improvement and success of a school district. The Board self-evaluation process provides an opportunity for the Board to reflect on its performance in relation to stated goals, priorities, and Board governance policies. The process also provides input for establishing any new Boardspecific goals. Therefore, the Board directs the District Administrator to work with the Board President to structure a time and process for the Board to conduct at least an annual self-evaluation to assess the Board’s overall functioning, the Board’s contributions toward the accomplishment of District goals, and the Board’s progress toward the accomplishment of any Board-specific goals that the Board previously established for itself. Some of the areas of Board responsibility and relationships that may be evaluated as part of the Board’s annual selfevaluation include, but are not limited to:
Strategic planning;
Policy development and oversight;
Fiscal oversight and resource allocation;
Oversight of curriculum and instruction;
Monitoring of student achievement;
The Board’s meeting management, meeting procedures, and decision-making processes;
Board member development;
Board-administrator and Board-staff communications and relations;
Community engagement and collaboration; and
Board legislative involvement and advocacy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17
Wis. Stats. §
Hudson School District – Board of Education Policies and Procedures
POLICY #154 - BOARD ADVOCACY PROGRAM One of the School Board’s important functions is to serve as an advocate for the District and all of its students, and, more generally, as an advocate for public education and educational excellence and equity. The Board’s advocacy role encompasses intra-district and local community responsibilities, and it also extends beyond the District to include regional, state, and even national concerns. Advocacy activities are attempts to engage and communicate effectively with others. Advocacy activities have varied purposes and include activities that aim to collaborate, promote, influence, persuade, listen, problem-solve, or simply inform. The Board may work with the District Administrator on identifying and implementing advocacy initiatives that foster:
Student engagement
Parent engagement
Staff engagement
Community engagement
Institutional engagement (e.g., businesses, other schools, institutions of higher education, etc.)
Legislative/public policy engagement (e.g., connecting with elected representatives, the Department of Public Instruction, relevant state and federal agencies, other units of local government, etc.)
Notwithstanding that the Board and District will pursue many formal and planned advocacy activities, the Board also recognizes that opportunities for effective advocacy and engagement are presented in many day-to-day interactions and communications. The Board will rely on its individual members and expects all District employees to use both formal activities and informal interactions to build positive and collaborative relationships with the District’s various stakeholder groups. The Board authorizes and encourages the District Administrator and Board President to structure portions of Board meetings as advocacy opportunities, including by showcasing particular student accomplishments, District programs, and District partnerships and by using meeting time to identify and address legislative and other advocacy opportunities. The Board may also consider the extent to which standing or ad hoc committees might be utilized to further the Board’s advocacy and engagement goals. For example, the Board may build such goals into a specific charge that is given to one or more committees. Specifically related to legislative and public policy issues, the Board seeks to both proactively and reactively engage and advocate on behalf of the District and its students with lawmakers, agency personnel, and other government officials. On matters of common concern, the Board may leverage the resources and activities of interest-based collaborations and of regional and statewide associations that are pursuing shared interests and objectives. In the performance of their duties and regardless of their personal views, those individuals who are authorized to act as spokespersons for the express purpose of advocating District interests and Board positions to lawmakers, agency personnel, and other government officials shall convey such interests and positions in a manner that is consistent with any specific or general direction that has been given by the Board. The authorized spokespersons shall likewise adhere to any limitations on their authority as may be specified by the Board. Hudson School District – Board of Education Policies and Procedures
In pursuing the Board’s legislative and public policy advocacy goals, neither the Board nor any District employee or authorized agent of the Board, while acting in his/her official District capacity, may (1) campaign for or against any particular candidate(s) in an election; (2) use District funds to make contributions to any candidate or political committee; or (3) use any public resources for any other political purpose that is prohibited by law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17
Wis. Stats. §§ 13.61-13.65; § 120.13
Hudson School District – Board of Education Policies and Procedures
POLICY #161 - BOARD MEMBER AUTHORITY
Except as expressly provided by state law or as expressly authorized by the School Board (including through the Board’s duly-adopted policies), the members of the Board exercise the duties and powers of the Board as a collective body through motions, resolutions, and other official actions taken at Board meetings. Individual members of the Board do not possess the powers that reside in the Board of Education. Accordingly, the primary power held by individual Board members is the power to actively participate in and vote on matters that come before the Board, provided that the Board member is not abstaining from such participation and voting. No member of the Board shall be denied documents or information to which s/he is legally entitled and which are required in the performance of his/her duties as a Board member. Recognizing the critical importance of well-informed and educated Board members, it is the goal of the Board to have systems in place to allow for transparent and thorough communication of information between the District administration and individual Board members. Every effort will be made to provide relevant information regarding agenda items to each Board member prior to meetings. The administration will answer any questions individual Board members may have in order to clarify such information. Additionally, the administration will welcome informal opportunities to provide education to individual Board members in our ever-changing educational environment. The Board recognizes that in addition to these opportunities, a clear process needs to be in place for Board members to request other information as needed. This process needs to allow for the Administration to align the allocation of their time with the current agenda priorities of the Board and provide for the equitable dissemination of more extensive, detailed, or specific information to all Board members. A.
B.
C.
Individual Board members may request and obtain documents which are available as existing documents. Such requests should be made through the Superintendent who will have his/her staff gather the information. Individual Board members may use the materials obtained to compile or organize data or statistics to meet his/her needs and may also request that the materials be disseminated to all Board members. Individual Board members who request documents which do not exist and would need to be created shall make the request to the Superintendent. The Superintendent will consult with the requesting Board member to determine if the request warrants consideration through a Board committee or if other existing documents may suffice. The Superintendent will refer the request to the most relevant Board committee for their review and recommendation at the committee’s next scheduled meeting, not to exceed one (1) month from the date of the request. Confidential information may be requested only when it pertains to current Board business or otherwise relates to tasks within the scope and responsibilities of the Board. A Board member must request specific confidential information by: 1.
Notifying the Superintendent, as record custodian, that s/he request specific confidential information related to public records so that the request can become an executive session agenda item. Such a request should be made at least forty-eight (48) hours prior to the requested executive sessions. Whenever possible, such executive session will be conducted at the same time as the regularly scheduled Board meeting. In emergency situations, notification will be given in accordance with Board policy.
Hudson School District – Board of Education Policies and Procedures
2.
The requested information must be disseminated in executive session to all Board members with all expediency and within the confines of that particular executive session. Board members will keep information divulged during an executive session confidential at all times in accordance with Federal and State statute.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 6/13/16; 1973; 1976; 01/13/90; 02/13/90; 01/13/96; 02/13/96; 5/11/04 Wis. Stats. § 19.88(2); § 120.11(2); § 946.12
Hudson School District – Board of Education Policies and Procedures
POLICY #162 - NEW BOARD MEMBER ORIENTATION
The Board and the administrative staff shall assist each new member-elect in understanding the Board's functions, policies, and procedures before he/she takes office. Orientation will generally include meeting with District administration and the Board President (or designee), the provision of relevant materials and appropriate electronic access to materials. New Board Members are also encouraged to participate in WASB new Board Member courses.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 10/06/81; 3/24/87; 2/13/90; 1/9/96; 04/13/04 Wis. Stat. § 120.10 (4); § 120.13 (16); § 120.13 (32)
Hudson School District – Board of Education Policies and Procedures
POLICY #163 - BOARD MEMBER DEVELOPMENT OPPORTUNITIES
School Board Attendance at Conferences, Conventions, Seminars, and Workshops. The Board believes that in-service training for its members is vital in order for the Board to govern the school district in the most informed prudent manner possible. The School Board recognizes that Board members should have a sufficient understanding of the duties, responsibilities, and functions of (1) the District as a whole; (2) the Board, as the District’s governing body; and (3) individual Board members, as District leaders and public officials. Therefore, the Board supports the ongoing development of the knowledge and skills of the individual Board members, and the Board encourages initiatives that foster the ability of the Board as a whole to provide effective management and leadership that is focused on student achievement. Informed
decision making grows more important as school governance becomes increasingly complex. In keeping with this position, the Board encourages the participation of its members at appropriate School Board conferences, conventions, seminars and workshops. The Board shall pay any attendance fee and shall reimburse attending Board members for travel outside the District and other necessary expenses in accordance with expense reimbursement rates and procedures for district staff members. In order to control both the investment of time and funds necessary to implement this policy, the Board establishes these guidelines:
1.
The Board directs the District Administrator or designee to identify and inform Board members of Board-development resources and opportunities. In identifying such resources and opportunities, the District Administrator shall consider any specific Board-development goals or priorities that the Board may have established and shall also rely on his/her own professional judgment regarding the needs of the District’s leadership team and the likely benefit or importance of a particular activity or resource to the District.
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Funds for participation will be budgeted for on an annual basis. The Board will periodically decide which meetings appear to be most promising in terms of producing direct and indirect benefits to the school district. When funds are limited, the Board will designate which of its members would be the most appropriate to participate at a given meeting or event. Alternatively, a Board member may submit a request to attend a specific development activity. Upon receipt of the request, the District Administrator may, within applicable budgetary constraints, authorize a Board member’s participation and attendance. However, if the District Administrator has concerns about the cost or the likely benefit or relevance of an event or meeting, or if the District Administrator prefers that the Board review and consider the request for any reason, then the District Administrator may refer any such request to the Board. Advance approval for all such activities is required.
3.
When a conference, convention, workshop or seminar is not attended by the full board, those who do participate will be requested to share information, recommendations, and materials acquired at a meeting.
Hudson School District – Board of Education Policies and Procedures
Membership in School Board Associations. The Board shall ordinarily hold membership in such local, state, regional, and national school board associations as may exist, and shall look upon such memberships as an opportunity for growth in board service.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 10/06/81; 3/24/87; 2/13/90; 1/9/96; 04/13/04 #164 Wis. Stat. § 120.10 (4); § 120.13 (16); § 120.13 (32)
Hudson School District – Board of Education Policies and Procedures
POLICY #164 - BOARD MEMBER COMPENSATION AND EXPENSES
The taxability and tax status of all compensation, expense reimbursement, and other payments that the District makes to, or on behalf of, the members of the School Board is determined by applicable state and federal law. Board members shall follow administratively-established procedures for claiming and substantiating all amounts for which payment or reimbursement is requested. Any Board member who incurs an expense for which authorization was not expressly confirmed in advance does so at his/her own risk that any subsequent request for payment or reimbursement may not be approved. Board-Authorized Direct Payment or Reimbursement of Certain Expenses Subject to applicable limitations on the type and amount of reimbursements as further established within the District’s specific expense reimbursement procedures, the Board authorizes the District to directly pay or reimburse a Board member for actual and necessary expenses that are incurred in relation to a Board member’s authorized participation in an orientation or continuing education activity, such as a seminar, conference, or similar event, or for a Board member’s authorized attendance at a meeting of an organization of Wisconsin school boards. The District shall directly pay or reimburse the same expenses for persons who have been elected or appointed to the Board, but who have not yet taken office. Board Member Compensation Approved by the Electors Pursuant to state law, the electors of the District, at an annual or special District meeting, have the authority to vote or authorize compensation and reimbursement for Board members. The electors may also modify or rescind any previous vote or authorization respecting such compensation or reimbursement. The current structure and amounts of the compensation and reimbursement that have been approved by the electors are as follows from the September 9, 2008, annual meeting: 1. $100 stipend per month per Board member. 2. $50 stipend per meeting for attendance at any posted meeting.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 #163 Wis. Stat. § 66.0137(5); § 120.10(3); § 120.10(4); § 120.13(16); § 120.13(32)
Hudson School District – Board of Education Policies and Procedures
POLICY #165 - BOARD MEMBER EXPECTATIONS AND ETHICS
The Board of Education recognizes its responsibility to model appropriate behavior, to facilitate the continued improvement of public education, and to act in a manner that is in the best interests of the District and its students. Toward that end, this policy governs the conduct of Board members and establishes expectations and requirements, as well as consequences for violations of this policy and other District policies. Expectations: Each member of the Board is expected to do the following:
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Demonstrate through words and actions that the Board’s primary concern is the educational welfare of the students who attend school in the District;
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Take all actions that are reasonable and within the proper role of a Board member to promote the cause of education, such as establishing, providing, and improving school district programs, activities, and facilities for the benefit of students;
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Review all information and materials that the Administration provides in order to become informed about agenda items for meetings of the Board and agenda items for meetings of committees on which the Board member sits;
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Make policy decisions only after discussion at public Board meetings;
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Encourage the free expression of ideas and opinions by Board members at public meetings;
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Communicate with the superintendent and with the Board at public meetings about expressions of public concern and reaction to Board Policies and school programs;
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Keep informed about current issues in the field of education through individual study and participation in programs that are provided by state and national school board associations and are approved by the Board;
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Support the employment of individuals who are best qualified for positions in the District and support policies requiring the regular and impartial evaluation of all regular employees;
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Represent the entire District in a non-partisan, broadly representative, team-spirited manner;
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Refrain from using the position of a Board member for personal or partisan gain or to gain the approval of any political or special interest group;
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Refrain from taking any action that may undermine an action or initiative that has been approved by majority vote of the Board; and
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Refrain from engaging in any conduct that creates a conflict of interest or an appearance of impropriety.
Hudson School District – Board of Education Policies and Procedures
Requirements: Each member of the Board must do the following:
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Attend regularly scheduled meetings of the Board and regularly scheduled meetings of committees on which the Board member sits, whenever possible;
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Vote at Board meetings based on the available facts and the Board member’s independent judgment;
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Recognize the fiduciary duties that Board members owe to the Board as a whole;
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Accept that the Board acts by majority vote and speaks as a body with one voice through the votes it takes, and not through individual members;
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Accept that individual board members other than the Board President have no authority to act or speak on behalf of the District or the Board, unless the Board has voted to delegate such authority to an individual Board member other than the Board President;
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Accept that individual Board members may not order direct an employee, evaluate an employee, investigate a complaint, formulate policy, or promise confidentiality to any person associated with the District;
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Refrain from contacting any District vendor about any matter arising out of or relating to District business, unless the Board has specifically directed the Board member to make such contact or the member is the President of the Board;
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Recognize that the Board is responsible for the overall management and control of the District, including the development of policies, but the superintendent is responsible for the day-to-day operation of the schools and the implementation of Board policies;
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Refrain from interfering with the day-to-day operation of the schools or the superintendent’s administration of policies;
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Recognize that the Board’s point of contact is the superintendent and that communicating directly with other employees about District business can have the effect of undermining the superintendent’s authority;
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Work cooperatively with the superintendent and treat all District employees with understanding and respect;
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Refrain from publicly making allegations against any District employee and recognize that such allegations must be addressed through the superintendent or, if the allegations are about the superintendent, through the Board President;
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Be honest and forthcoming in all communications with other Board members and with District employees and make no statements that are false, misleading, only partially true, or not supported by reliable evidence;
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Refrain from engaging in any conduct that could reasonably be viewed as dishonest, deceptive, or untruthful;
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Work cooperatively and respectfully with other Board members to establish effective policies and to implement initiatives and actions established through majority vote;
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Refrain from engaging in any conduct that creates a conflict of interest;
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Take no action that will compromise the Board;
Hudson School District – Board of Education Policies and Procedures
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Take no action other than voting at a Board meeting that could reasonably be viewed as an attempt to undermine the administration;
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Take no action that could reasonably be viewed as an attempt to burden the administration or impair the administration in the performance of its duties;
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Respect the confidentiality of information that is privileged or protected under federal or state law;
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Refrain from forwarding or disclosing any communications from the superintendent, or copying all or a portion without superintendent’s permission, unless the Board member is required by law, court order, or lawfully issued subpoena to disclose the communication;
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Recognize that all records requests must be processed through the superintendent’s office in accordance with District policy and the Public Records Law;
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Comply with all federal, state, and local laws and requirements relating to the function and duties of a Board member;
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Take no action that exceeds a Board’ member’s authority; and
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Comply with all Board policies and take no action, directly or indirectly, that violates or is otherwise inconsistent with any Board policy.
Consequences. If a Board member willfully violates any District policy, the Board may take action to censure the Board member, to disavow the Board member’s conduct, or to petition a circuit court judge to remove the Board member.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 01/09/96; 2/13/90; 5/11/04; 11/13/12 National School Boards Association Policy – Code of Ethics for School Board Members (1979, 1996, 1999) Wis. Stat. 19.59; 119.66; 946.13 RRM: 170019 Ratwik, Roszak & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #165.1 - BOARD MEMBER CONFLICTS OF INTEREST
The School Board and individual Board members shall observe this policy and all applicable laws regarding conflicts of interest. The following list of issues and expectations is not intended to be a complete list of all situations in which a conflict of interest may exist under applicable law. In addition, adherence to this policy will not necessarily excuse any violation of applicable law, including in situations where (a) this policy does not address the legal issue in question; or (b) this policy is in some way an incomplete or imprecise statement of the applicable laws. Each individual Board member is ultimately responsible for personally identifying and taking appropriate action with respect to his/her own conflicts of interest in accordance with applicable law. 1. A Board member, in his/her private capacity, may not negotiate, bid for, or enter into any contract in which he/she has a private pecuniary interest (direct or indirect) if, in his/her capacity as a public official, he/she is either authorized or required to (a) take part in the making or awarding of the contract; or (b) perform in regard to that contract some official function requiring the exercise of discretion. In such a situation, the Board member cannot cure the conflict of interest or avoid violating the law by abstaining from voting on the contract as a member of the Board. The Board intends this paragraph to parallel the scope of Wis. Stat. § 946.13(1)(a), including all statutory exceptions that exist to the conduct prohibited therein. 2. A Board member may not, in his/her public or official capacity, participate in making or entering into a contract or other transaction involving receipts or expenditures on behalf of the District if such Board member has a direct or indirect private pecuniary interest in such contract or transaction. A Board member shall also avoid taking any action or performing any function in his/her official capacity that involves the exercise of discretion in regard to any such contract or transaction. The restrictions identified in this paragraph apply even if the Board member has not personally participated in the making of such contract or transaction in his/her private capacity. Should such a pecuniary interest exist, the Board member shall abstain from all consideration (e.g., debate/discussion) and action (e.g., voting) concerning the matter. 3. In the event a Board member is employed by a corporation or business which furnishes goods or services to the District, the Board member shall declare his/her association with the organization and refrain from both debating and voting upon the question of the contract or transaction, and he/she shall also comply with the prohibition outlined in item (1) of this policy. Except where applicable law would prohibit the transaction or the making of the contract, it is not the intent of this paragraph to prevent the District from contracting with corporations or businesses solely because a Board member is an employee of the firm. Rather, this paragraph is intended to prevent placing a Board member in a position in which his/her interest in the public schools and interest in his/her place of employment might conflict and to avoid appearances of any conflict of interest, even though such conflict may not exist. 4. All members of the Board are required to adhere to the statutory Code of Ethics for Local Government Officials, including the requirement that no Board member may use his/her position or office to obtain financial gain or anything of substantial value for the private benefit of him/herself, his/her immediate family, or for an organization with which he/she is associated. The Board intends that the definitions found in Subchapter III of Chapter 19 of the state statutes be used to define specific terms that are used in this paragraph. 5. No Board member shall hold more than one public office or a position of public employment, or any combination thereof, where the simultaneous roles would be legally incompatible. As a specific example, no current Board member will be simultaneously employed by the District in any other capacity due to the incompatibility of the Board member’s public office with such employment. Hudson School District – Board of Education Policies and Procedures
6. No Board member shall use confidential District records or any confidential information regarding the affairs of the District that the Board member has access to in his/her official capacity to inappropriately advance a private interest or for the private financial benefit of any person. Notwithstanding the prohibitions identified above, there may be narrow circumstances under which, for example, a Board member whose spouse is employed by the District may lawfully participate in discussing and deciding a general policy matter that affects a broad class of individuals that includes the Board member’s spouse, such as a general employment policy decision that affects staff working conditions and that does not affect the Board member’s spouse in a way that differs materially from the effect on most other employees. The individual Board member must assess such issues on a case-bycase basis. Further, any such possible allowance permitting the Board member’s participation in quasi-legislative general policy matters is presently understood not to apply to decisions that address certain items of substantial value or substantial monetary benefit, such as a wage schedule that is applicable to the Board member’s spouse or a District group insurance benefit under which a Board member or his/her spouse has coverage. The following are additional examples of situations in which a conflict of interest or an issue regarding partiality or bias may arise and in which the affected Board member needs to determine an appropriate course of action: 1. An individual who is a close relative of the Board member is (a) employed by the District; (b) seeking employment with the District; or (c) seeking to engage in any business transaction with the District; and 2. A Board member’s own child attends school in the District or participates in other District programs, and an issue arises in which the Board member’s child is directly involved (e.g., a disciplinary matter) or which would uniquely affect the Board member’s child.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17
Wis. Stat. § 19.42; § 19.46(2); § 19.59; § 19.59(5); § 120.20; § 946.12; § 946.13
Hudson School District – Board of Education Policies and Procedures
POLICY #166 - BOARD MEMBER ELECTRONIC COMMUNICATIONS
Each School Board member, as a public official, is a records authority for purposes of the Wisconsin Public Records Law. In addition, a Board member’s electronic communications related to their office or to District matters are generally records that are subject to retention requirements and possible public disclosure. Accordingly, Board members have legal obligations to ensure that electronic communications that they send or receive related to their individual office or to District business are appropriately retained such that the communications can be retrieved, evaluated, and, where appropriate, disclosed pursuant to a lawful request. The District will supply an email account for each Board member. Board members must use the email account that is supplied by the District to communicate with each other, with the superintendent, and with citizens on any issue that is directly or indirectly before the Board, on any issue that may come before the Board, and on any issue that directly or indirectly relates to the District or its schools. Board members may not delete such emails. To the extent required by law or policy, the District will retain a copy of all emails that Board members send or receive on the District email system. No Board member will have any reasonable expectation of privacy in any message that is sent, received, or stored through the District’s email or other electronic communications system. Each Board member must review, sign, and comply with the District’s policy governing the appropriate use of the District’s electronic communications system. Unless otherwise provided by Board policy or rule, when a Board member is communicating electronically as an individual Board member through a medium other than the District-provided email account (e.g., when he/she writes a blog post that addresses school district matters or when he/she addresses school district matters through a non-District social media platform), the Board member is individually responsible for the retention of his/her individual electronic communications and for responding to any lawful requests for access to such records. Further, regardless of any otherwise applicable policy or rule, in no case will a District employee serve as the custodian of an individual Board member’s electronic communications (or copies of such records) where either of the following are true: (1) the Board member has not, in the manner prescribed by the custodian of records, provided the records to the District for purposes of records management; or (2) the Board member has attempted to provide the records to the District in a format that the District’s systems cannot reliably store or retrieve. Each Board member also has an obligation to ensure that he/she does not violate the Wisconsin Open Meetings Law through his/her participation in electronic communications (or other technology-facilitated activities) that involve multiple members of the Board, a Board committee, or any other District-created governmental body on which the Board member serves. As an example of actions regulated under the Open Meetings Law, Board members must avoid creating a “walking quorum” through any series of communications among members of the Board who agree, tacitly or explicitly, to act uniformly in sufficient number to determine the Board’s course of action on any matter. As to any form of electronic communication that pertains to his/her office or to District business, a Board member should consider whether the use of electronic communication is appropriate for the specific subject matter. Electronic communications are generally an effective and efficient medium for activities such as addressing scheduling/availability for meetings, bringing potential agenda items to the attention of the District Administrator and Board President, and the oneway distribution of information (e.g., from the District Administrator to all Board members). However, the Board strongly discourages (and, in some circumstances, applicable laws will directly prohibit) individual Board members from using email or other forms of electronic communication for any of the following:
Hudson School District – Board of Education Policies and Procedures
1. Interactive discussion of substantive Board business among multiple Board members, due to Open Meetings Law concerns (e.g., potential walking quorums or illegal meetings) and due to the potential appearance of impropriety surrounding communications that are perceived to be inappropriately “secretive” even if not unlawful; 2. Communications regarding matters that involve individually identifiable students, due to potential violation of the laws surrounding student privacy and the confidentiality of student record information; or 3. Communications regarding District matters that are considered confidential or highly sensitive (e.g., closed session content, personnel matters, etc.), due to issues surrounding the security and possible improper disclosure of the information. Unless the Board member is performing a legally-designated duty or responsibility, or unless he/she has been expressly authorized by the Board, an individual Board member shall not, in his/her electronic or other communications, either (1) purport to speak on behalf of the entire Board or for the District, or (2) speak in a manner that purports to obligate the Board or District to a particular course of action.
Date of Board Adoption: Previous Adoption/Revision: Statutory References: Legal Review:
03/13/17 01/13/04; 5/11/04; 11/13/12 Wis. Stats. Chapter 19, Subchapter II; Chapter 19, Subchapter V; § 120.13(28); § 943.70; § 947.0125 Ratwik, Roszak & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #171 - BOARD MEETINGS
REGULAR MEETINGS. A regular Board meeting is any Board meeting that is scheduled (or rescheduled) by a formal action of the Board, including any vote that directs the holding of a Board meeting and any vote that adopts a policy or schedule that directs the holding of one or more Board meetings. The School Board will hold a regular meeting at least once a month at a time and place determined by the Board. Wis. Stat. § 120.11. The regular School Board meetings will be held on the second Monday of every month beginning at 6:30 p.m., unless a different date or time is determined by the Board President and the superintendent or, if the President is not available, by the Vice-President and the superintendent. SPECIAL MEETINGS. A special Board meeting is a meeting initiated by an individual Board member as provided by state law and this paragraph. A special meeting shall be held upon the written request of any Board member. The request shall be filed with the Board Clerk or, in the Clerk's absence, the Board President. Such a request may be filed directly with such officer or at the Office of the District Administrator with a copy provided to such officer. The individual requesting the meeting is responsible for confirming that the request has been received as intended. The Board officer receiving the written request, or his/her designee, shall notify each Board member of the time and place of the special meeting at least 24 hours before the meeting. The notice shall be delivered to each Board member personally or shall be left at the usual place of abode of the Board member or shall be mailed by 1st class mail to the usual place of abode of the Board member so as to arrive at least 24 hours before the special meeting. A special meeting may be held without such prior individual notice being provided to Board members if all Board members are present and consent to the holding of the meeting, or if every Board member consents in writing even though he/she does not attend. MEETING LOCATION. Meetings must be held in places that are reasonably accessible, with assistance, to persons with disabilities. The location of all School Board meetings will be identified in a public notice. The place of the annual meeting must be in a school in the District. If a school which will accommodate the electors is not available, the place of the annual meeting shall be the nearest available place designated by the School Board. OPEN SESSION. “Open session” means a meeting which is held in a place reasonably accessible to members of the public and is open to all citizens at all times. All School Board meetings must be publicly held in open session unless agenda topics permit a closed session. Wis. Stat. § 19.85(1). Whenever the School Board holds a meeting in open session, it will make a reasonable effort to accommodate any person desiring to record, film, or photograph the meeting. The law, however, does not permit recording, filming, or photographing such a meeting in a manner that disrupts or interferes with the conduct of the meeting or the rights of the participants. Wis. Stat. § 19.90. Any School Board member who intends to record an open meeting of the Board, a committee of the Board, or a subunit of the Board must notify the superintendent and the Board in advance of each meeting. BOARD MEMBER ATTENDANCE AT MEETINGS. The School Board President shall preside at School Board meetings. In the President’s absence, the School Board Vice-President shall preside. Wis. Stat. § 120.11(1). No duly elected member of the School Board may be excluded from any meeting of the School Board. Except as stated in this policy or in a rule adopted by the School Board, no member of the School Board may be excluded from any meeting of a committee or subunit of the School Board. Wis. Stat. § 19.89. If a Board member does not officially sit on a committee or subunit of the Board, the Board member must give the superintendent notice that he or she will attend that particular meeting at least seventy-two (72) hours in advance of the meeting. Such notice is deemed necessary to afford the superintendent a reasonable opportunity to comply with the posting requirements of the Open Meeting Law in the event that a quorum of the Board members will be present at the meeting. Hudson School District – Board of Education Policies and Procedures
If a School Board member is unable to attend a regular or special meeting of the School Board, the Board member must notify the superintendent in advance of the meeting. Oral notice is sufficient. A majority of the School Board members constitute a quorum at a regular or special meeting of the Board. Wis. Stat. § 120.11(2).
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 In Policy Text Ratwik, Roszak, & Maloney, P.A (October 2012) RRM: 169999
Hudson School District – Board of Education Policies and Procedures
POLICY #171.1 - PUBLIC NOTIFICATION OF BOARD MEETINGS
Consistent with the requirements of the Open Meetings Law, every meeting of the School Board must be preceded by a separate public notice. Any meeting of a board, commission, committee, council or task force that was created by rule or order of the School Board, including any formal or informal directive creating a body and assigning it duties, must also be preceded by a separate public notice. The President of the School Board hereby designates the superintendent to be the person responsible for providing public notice of School Board meetings. The superintendent may further designate or delegate this duty. The superintendent or the superintendent’s designee will give public notice of each School Board meeting by doing the following: (1) posting a copy of the notice in at least three different locations; (2) providing oral or written notice to those news media that have filed a written request for such notice; and (3) giving the notice to the official newspaper or, if none exists, to a news medium likely to give notice in the area. Wis. Stat. § 19.84(2). Public notice of every School Board meeting must be given at least twenty-four hours before the commencement of the meeting unless for good cause such notice is impossible or impractical, in which case shorter notice may be given, but in no case may the notice be provided less than two hours in advance of the meeting. Wis. Stat. § 19.84(3). If it is necessary to amend any meeting notice that has already been issued, notice of the amendment(s) should normally be given in the same manner as the original notice, but at least in conformance with minimum applicable statutory requirements. Every public notice of a School Board meeting must set forth the time, date, place, and subject matter of the meeting, including any subject intended for consideration at any contemplated closed session. Wis. Stat. § 19.84(2). The notice must be in a form that is reasonably likely to apprise members of the public and the news media. The public notice may, but is not required to, provide for a period of public comment during which time the School Board may receive input from members of the public.
Date of Board Adoption: Previous Adoption/Revision:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14
Cross Reference:
Statutory References: Legal Review:
In Policy Text Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #171.2 - AGENDA PREPARATION AND DISSEMINATION
The agenda for a meeting of the Board will be prepared by the superintendent or designee in consultation with the School Board President prior to official publication. A consent grouping may be placed on the agenda for those items which are routine in nature or which would not be likely to require discussion or explanation as to the reason for Board action. All items placed on the consent agenda, and not removed, will be acted upon under a single motion. The agenda is typically prepared the week prior to the regular School Board meeting. Any citizen, including a Board member, who desires to have an item placed on the agenda must submit a written request to the superintendent or the Board President at least five business days before the next regularly scheduled Board meeting. The Board President and the superintendent each have the authority to make exceptions to this deadline. Any request to have an item placed on the agenda must clearly identify the proposed agenda item and provide a summary of information about the proposed item along with any hand-outs so that the superintendent can prepare a narrative for the Board and can afford the administrative staff an opportunity to present additional relevant information on the topic, if requested by the Board or the superintendent. In addition, the request shall identify the person or persons, when known, who will address the Board on the proposed agenda item. The Board President and superintendent have discretion in determining whether to grant a request to have an item placed on the agenda. Before public notice of the meeting is provided, the superintendent or Board President will make a reasonable effort to notify the requesting citizen, including a Board member, whether or not the proposed item will be placed on the agenda. If the item is not placed on the agenda, the citizen will be offered an alternative avenue of communication. A citizen whose request has been approved for the Board agenda will be provided time to personally address the Board when the agenda item is being discussed. The time limit for this presentation, whether individually or by group, is limited to five minutes, unless the Board President agrees to extend the time of the presentation due to unusual circumstances, such as extraordinary complexity. The agenda packet shall be disseminated to Board members in sufficient time before the meeting so that the Board may give items of business careful consideration. Consistent with the requirements of the Open Meetings Law, the Board shall refrain from engaging in any information gathering or discussion and from taking any action on any subject matter that is not appropriately within the scope of one or more of the items of business that have been included on the public notice for the meeting. This does not preclude Board members from commenting on an issue raised by a speaker during any public comment period, regardless of whether the issue has been included in the public notice.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.83(2); § 19.84; § 120.11. Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #172 - SPECIAL BOARD MEETINGS
Special Meetings. A special meeting of the School Board must be held upon the written request of any School Board member. The request must be filed with the School District Clerk, or in the Clerk’s absence, the School District President who will provide written notice to each School Board member of the time and place of the special School Board meeting at least 24 hours before the meeting. The notice will be delivered to each School Board member personally, left at the usual place of abode of the School Board member, sent electronically, or mailed by first class mail to the usual place of abode of the School Board member so as to arrive at least twenty-four hours before the special School Board meeting. A special School Board meeting may be held without prior notice, if all School Board members are present and consent, or if every School Board member consents in writing even though he or she does not attend. Wis. Stat. § 120.11(2). School District special meetings will be held in compliance with Wis. Stat. § 120.11(2) and the Open Meeting Law. Meeting Location. Meetings must be held in places that are reasonably accessible, with assistance, to persons with disabilities. The location of all School Board meetings will be identified in a public notice. The place of the annual meeting must be in a school in the District. If a school which will accommodate the electors is not available, the place of the annual meeting shall be the nearest available place designated by the School Board. Open Session: “Open session” means a meeting which is held in a place reasonably accessible to members of the public and is open to all citizens at all times. All School Board meetings must be publicly held in open session unless agenda topics permit a closed session. Wis. Stat. § 19.85(1). Whenever the School Board holds a meeting in open session, it will make a reasonable effort to accommodate any person desiring to record, film, or photograph the meeting. The law, however, does not permit recording, filming, or photographing such a meeting in a manner that disrupts or interferes with the conduct of the meeting or the rights of the participants. Wis. Stat. § 19.90. Any School Board member who intends to record an open meeting of the Board, a committee of the Board, or a subunit of the Board must notify the superintendent and the Board in advance of each meeting. Board Member Attendance at Meetings: The School Board President shall preside at School Board meetings. In the President’s absence, the School Board Vice-President shall preside. Wis. Stat. § 120.11(1). No duly elected member of the School Board may be excluded from any meeting of the School Board. Except as stated in this policy or in a rule adopted by the School Board, no member of the School Board may be excluded from any meeting of a committee or subunit of the School Board. Wis. Stat. § 19.89. If a Board member does not officially sit on a committee or subunit of the Board, the Board member must give the superintendent notice that he or she will attend that particular meeting at least seventy-two (72) hours in advance of the meeting. Such notice is deemed necessary to afford the superintendent a reasonable opportunity to comply with the posting requirements of the Open Meeting Law in the event that a quorum of the Board members will be present at the meeting. If a School Board member is unable to attend a regular or special meeting of the School Board, the Board member must notify the superintendent in advance of the meeting. Oral notice is sufficient. Attendance at Committee Meetings. A Board member who sits on a committee may attend and participate fully in a meeting of that committee remotely by telephone and/or video conference if the public and news media can effectively monitor the Board member’s participation. Remote participation by a Board member includes both open and closed sessions of the specific meeting. For the purpose of this policy provision, a committee is defined as all those committees identified in Policy #185 Board Committees (i.e. Standing Committees and Advisory Councils; Temporary Committees; Hudson School District – Board of Education Policies and Procedures
Ad Hoc/Temporary Task Force; Committee of the Whole) and any other committee the Board President or a majority of the Board may appoint. Work Sessions of the Board also fall within the definition of a committee for the purpose of this policy provision. A Board member participating remotely in any such meeting by telephone or video conference may vote along with other Board members who are physically present at the meeting. However, a Board member who is not physically present at any such meeting shall not participate in the discussion, deliberations or vote on any matter that involves an individual’s due process rights or a quasi-judicial proceeding e. g. student expulsions, etc. Effective public and news media monitoring can be accomplished by the use of a speaker that broadcasts the statements of the Board member who is attending by telephone or video conference so that the public and the media have the same access to the discussions as each member of the committee who is physically present at the meeting. While permitted, this method of participation should be used sparingly with Board members making every effort to attend meetings in person. From time to time, a Board committee member or a Board committee chair may be unable to attend a committee meeting or to participate remotely. In this event, the Board President may appoint a substitute committee member or a substitute committee chair from the full Board membership. A majority of the School Board members constitute a quorum at a regular or special meeting of the Board. Wis. Stat. § 120.11(2).
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12 In Policy Text Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #173 - CLOSED SESSIONS
Roll Call Vote Required. Upon motion made and carried, a School Board meeting may be convened in closed session under one or more of the exemptions provided by law. The motion must be carried by a majority vote and in such manner that the vote of each Board member is ascertained in the minutes. Wis. Stat. § 19.85(1). Exemption Must Be Announced. No motion to convene in closed session may be adopted unless the chief presiding officer announces to those present at the meeting at which the motion is made the nature of the business to be considered during the closed session and the specific exemption or exemptions by which the closed session is authorized. This announcement must be made part of the record of the meeting. Wis. Stat. § 19.85(1). Discussion in Closed Session Limited. No business may be taken up at any closed session except that which relates to matters contained in the chief presiding officer’s announcement of the closed session. Wis. Stat. § 19.85(1). A vote may be taken in closed session if the vote is an integral part of the purpose for which the closed session was properly called. 66 Op. Att’y Gen. 60 (1977). Open Session Following Closed Session. The School Board may not commence a meeting, subsequently convene in closed session and thereafter reconvene again in open session within twelve hours after completion of the closed session, unless public notice of the subsequent open session was given at the same time and in the same manner as the public notice of the meeting convened prior to the closed session. Wis. Stat. § 19.85(2). Exemptions Permitting Closure of Meeting. Under Wisconsin Statutes section 19.85(1), a closed session may be held for one or more of the following purposes: • Deliberating concerning a case which was the subject of any judicial or quasi-judicial trial or hearing before the School Board; • Considering dismissal, demotion, licensing, or discipline of any School District employee provided the employee is given notice of any evidentiary hearing which may be held prior to final action being taken and of the meeting at which final action may be taken. The notice shall contain a statement that the employee has the right demand that the evidentiary hearing or meeting be held in open session. • Considering employment, promotion, compensation or performance evaluation data of any public employee over which the School Board has jurisdiction or exercises responsibility; • Considering strategy for crime detection or prevention; • Deliberating or negotiating regarding the purchasing of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session; • Considering financial, medical, social, or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems, or the investigation of charges against specific persons; which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data or involved in such problems or investigations; • Conferring with legal counsel for the School District who is rendering oral or written advice concerning a strategy to be adopted by the Board with respect to litigation in which it is or is likely to become involved; and
Hudson School District – Board of Education Policies and Procedures
•
Considering requests for confidential written advice from the ethics board under state law, or from any local government ethics board.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.84; § 19.85; § 120.11(4).
Hudson School District – Board of Education Policies and Procedures
POLICY #175 - ANNUAL AND SPECIAL MEETINGS OF THE DISTRICT ELECTORS
The District will hold an annual meeting of the electors pursuant to the requirements of state law. The annual meeting is scheduled for the second Tuesday in September beginning at 7:00 p.m., unless the electors at one annual meeting determine to thereafter hold the annual meeting on a different date or hour. No annual meeting may be held before May 15 or after October 31. The place of the annual meeting must be in a school in the District. If a school which will accommodate the electors is not available, the place of the annual meeting shall be the nearest available place designated by the School Board. Special meetings of the electors may be called upon a motion of the School Board or upon the filing of a signed and otherwise sufficient petition. State law, rather than any Board policy, exclusively governs the notice requirements for annual and special meetings of the District’s electors. . Any annual or special meeting of the District’s electors has only those powers as are expressly specified in state law. The annual public hearing on the District budget shall be held at the time and place of the annual meeting. An annual fiscal report shall be presented at the annual meeting and entered in the District’s official records. Pursuant to state law, the Board Clerk acts as the clerk of and records the proceedings of each annual and special meeting. If the Board Clerk is absent, the annual or special meeting elects a person to perform these functions.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 6.02; § 6.03; § 6.10; § 65.90(4); § 120.08; § 120.09; § 120.10; § 120.11(3); § 120.16(4); § 120.17(2) Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #181 - RULES OF ORDER
Order of Business at School Board Meetings. The order of business at all regular meetings of the School Board will be determined by the Board President and superintendent. Items on the agenda will be arranged to enable the Board to conduct its business in the most efficient manner possible. Conduct of Meetings. The Board President, or in his/her absence the Vice President, shall preside at all regular and special School Board meetings and call the meetings to order. Every Board meeting shall initially be convened in open session, although the Board may thereafter convene and hold a closed session to the extent permitted by law and consistent with applicable legal requirements. It shall be the duty of the presiding officer to preserve order and decorum at the meeting and to decide questions of rules and order, subject to an appeal to the Board as a whole that is supported by any two individual members. The presiding officer, like any other Board member, votes on all matters coming before the Board in the absence of a valid reason to abstain from voting (e.g., a conflict of interest). To the extent consistent with applicable law, a majority of the Board’s members constitutes a minimum quorum at any regular or special school board meeting. In the absence of a lawful quorum, the only official Board action that may be taken is to end the meeting (unless, in a very rare circumstance, some specific legal exception applies). Except where a statute or Board policy requires any proposed official action to be supported by other than a standard majority vote, a majority vote of a lawfully-assembled quorum is sufficient to take official action. The Board may take official action at meetings by motions and votes thereon or, where permitted by law, by a showing of unanimous consent that is sufficiently documented in the meeting minutes. The term “motion” is intended to include any resolutions of the Board. Unless otherwise provided by Board policy or statute, the Board shall conduct all its meetings following Robert’s Rules of Order, Newly Revised and the presiding officer and Board will refer to Robert’s Rules or their knowledge thereof to resolve procedural inquiries, points of order, objections, and appeals during Board meetings. The Board may vote to suspend Robert’s Rules of Order when it deems it appropriate to do so. The misapplication or failure to comply with Robert’s Rules of Order or a provision of policy will not invalidate any action of the Board. Such rules are intended for the benefit of the Board and its members, and individual members are expected to raise procedure inquiries, points of order, objections, and appeals at meetings on a timely basis.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.85; § 19.88; § 120.11(1); § 120.43; § 990.001(8m) Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #182 - QUORUM
If a School Board member is unable to attend a regular or special meeting of the School Board, the Board member must notify the superintendent in advance of the meeting. Oral notice is sufficient.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12 In Policy Text Ratwik, Roszak, & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #183 - VOTING METHODS Voting at School Board meetings will normally be by voice vote or by a show of hands. Votes on the following motions shall be taken by roll call vote or by other voting method that allows for the ascertaining and recording of the individual vote of each Board member: (1) motions to convene in closed session; (2) motions to adopt or amend the District's annual operating budget; (3) motions to adopt any borrowing or referendum resolution, or any other similarly formal legal resolution that has been reduced to writing and that is signed by the Board; and (4) motions dealing with any matter on which legal counsel has advised that a roll call vote should be taken. Roll call votes shall also be taken when otherwise required by law or when requested by any member of the Board. Voting by roll call shall be initiated by the Board Clerk or designee and members shall respond as their name is called. The order of voting shall be alphabetical, except that the Board President or other presiding officer shall vote last. The results of voting shall be recorded by the Board Clerk or designee, who shall announce the results to those present at the meeting. The use of secret ballots is expressly prohibited by state law except for the Board’s election of its own officers if provided for in policy. Further, a Board member who is not personally participating in a meeting may not cast a vote by proxy (i.e., having a person who is absent at the meeting cast the vote of the absent Board member) or by any absentee ballot. Members may abstain from voting on a matter but must announce their abstention. The Board strongly encourages a Board member who is abstaining from voting due to an actual or potential conflict of interest or due to concerns with possible personal bias to physically leave the meeting room during all consideration of the matter to further document his/her nonparticipation. A motion is passed/adopted when a majority of the members voting have cast their votes in favor of the motion, except as otherwise required by law or by the Board. For example, state statutes require a majority vote of the full membership of the Board to employ or nonrenew most licensed/certified employees of the District who hold individual employment contracts, and a two-thirds vote of the entire membership of the Board is required to change the appropriations stated in the District's previously-adopted annual operating budget. No action of the Board shall be deemed void, voidable, or otherwise improper solely due to a failure to adhere to discretionary voting procedures set forth or incorporated within Board policy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17
Wis. Stat. § 19.88; § 120.11(1)
Hudson School District – Board of Education Policies and Procedures
POLICY #184 - MINUTES
The School Board Clerk shall cause a complete and accurate set of minutes to be recorded for each regular and special meeting of the School Board, including closed sessions.. In the Clerk’s absence, the School Board will select another Board member to act as the clerk of the meeting. Wis. Stat. § 120.11(1). The minutes shall constitute an official record of each Board meeting. At a minimum, the minutes shall: 1. Clearly identify the date, time, and location of the meeting and the Board members who were in attendance at the meeting; 2. Create a record of all official actions of the Board, including but not limited to actions approved by unanimous consent and a sufficient detailing of the official actions approved by a single motion under any consent agenda; 3. Record all motions made at the meeting, identify the Board member making and seconding each motion (if any), and provide a sufficient record of the votes and any voting abstentions on each motion; and 4. Record the presiding officer’s announcement that precedes each vote to convene in closed session. The minutes shall not present the recorder’s personal value judgments or opinions. Except to the extent necessary to create an adequate record of a quasi-judicial or due process hearing (e.g., recording the minutes of an expulsion hearing), or as part of documenting violations of decorum and any sanctions, or as otherwise directed by the Board, the minutes of a Board meeting shall not attempt to include a transcript or a summary of speaker comments or of the Board’s discussion. Copies of proposed meeting minutes shall be made available to all Board members prior to the Board meeting at which the minutes are to be approved. By making a motion to amend the minutes, Board members may propose corrections to the minutes for purposes of clarity and/or accuracy. Proposed minutes and any proposed amendments thereto shall be approved by the Board through a formal motion or by unanimous consent. Once approved, an official copy of the approved minutes of each meeting shall be signed by the Board President and entered into the official record of Board proceedings, along with official copies of related orders, resolutions, and any other proceedings from the meeting. With such exceptions as are permitted by the Public Records Law (e.g., in certain cases, closed session minutes or specific portions thereof), the minutes of Board meetings shall otherwise be open to public inspection. The District must publish the proceedings of each School Board meeting within forty-five days after the meeting. Wis. Stat. § 120.11(4). Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.21(6); § 19.35(1); § 19.85; § 19.88; § 120.11(1); § 120.11(4); § 120.15(5); § 120.17(3); § 985.01
Legal Review:
Hudson School District – Board of Education Policies and Procedures
POLICY #185 - BOARD COMMITTEES
The School Board believes committees can be useful in the decision-making process. By using a committee structure, the Board is able to conduct its business in an efficient and effective manner and study issues facing the District in more depth. The committee structure is designed to assist the Board in the conducting of Board business. Standing Committees and Advisory Councils. The Board President may appoint Board members to standing committees if any such standing committees exist at the time. The Board President shall appoint the chairpersons of the committees. In addition, the Board President shall appoint Board members to advisory councils as needed. The appropriate administrators shall act as chairpersons of these respective advisory councils. The quorum of each standing committee shall be defined as a majority of the full membership of the committee. Committee of the Whole/School Board Work Session. The Board may act as a committee of the whole or through the use of work sessions. The purpose of such a committee/work session is to discuss issues which require the attention of all the members of the Board. Any actions recommended by the committee of the whole will follow regular procedure for Board adoption. The administration will typically present agenda items, but items are acted upon only at a subsequent Board meeting unless the official public notice for the committee of the whole/work session expressly identifies particular items of business as items upon which action may be taken by the Board at the work session. Temporary Committees. The Board President may appoint a temporary committee for a particular purpose or function. When the purpose or function is fulfilled, the temporary committee will be discharged. The Board President shall appoint the chairperson for each temporary committee. Ad Hoc/Temporary Task Force. An ad hoc/temporary task force may be appointed, when advisable, by a majority of the Board. The Board President shall appoint the chairperson for each task force. The task force shall have a defined purpose and timeline. Membership criteria will be determined for the specific task and will generally, although not always, include members of the community. General. The Board may grant a committee power to take action. Committee meetings shall comply with requirements of the Open Meeting Law. Committee chairpersons may report upon committee meetings during regular Board meetings. Except to the extent that the Board takes official action establishing a contrary rule or directive, any Board member may attend and participate in the discussion that occurs at any meeting of a standing committee. However, only the appointed members of the committee will have the authority to make motions and vote at the committee’s meetings.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 10/11/05; 05/11/04; 02/13/96; 02/13/90; 11/24/87; 07/13/82; 1976; 1975 Wis. Stat. § 19.83; § 19.84; § 19.85
Hudson School District – Board of Education Policies and Procedures
POLICY #187 - PUBLIC PARTICIPATION AT BOARD MEETINGS
The Board encourages members of the public to attend its meetings so that they become better acquainted with the operations and programs of the schools and so that the Board may have an opportunity to hear the views and concerns of the public regarding educational issues. Public Comment Period at Regular Board Meetings. Because the Board recognizes the value of public input, the Board generally provides time for citizens to comment during regular Board meetings. Time for public comments during Board meetings is not a requirement of the law. The Board President and superintendent have the authority under this Policy to determine whether a period of public comment will be provided during a given meeting. Such a determination must be made before providing public notice of the meeting. The Board may specifically vote to require a period of public comment at a subsequent meeting. However, an opportunity for public comment typically will not be provided during special meetings of the School Board. Comments during the period for public comment at a Board meeting may address any topic related to District operations and programs, except as specified herein. During the public comment period, speakers may not discuss complaints or grievances regarding individual staff members or individual students. Any person who wishes to raise or pursue any such complaint or grievance is encouraged to submit the matter to the staff member’s supervisor, to the appropriate building principal, or as a formal complaint in accordance with the District’s established complaint procedures. Threatening, profane, disruptive, harassing or abusive speech will not be permitted. The Board shall listen to the speakers’ views and concerns, but shall not discuss or act on any matter that was not specifically identified in the public notice of the meeting. The Board President shall recognize all speakers and ask him/her to proceed subject to the rules governing the public comment period. Each person when called upon will give their name and address and the name of any group they represent. Speakers shall be as brief as possible and only speak once during the period for public comment. Unless additional time is granted, a speaker shall limit his/her presentation to three (3) minutes. In the event more than five individuals wish to speak during a scheduled public comment period, the presiding officer may announce a limitation on the total amount of time that will be dedicated to the public comment period and/or reduce the period of time that is allocated to each speaker. Outside of the scheduled public comment period, and provided that no person was denied the opportunity to address the Board on another topic during the scheduled public comment period due to time constraints, the presiding officer of the meeting may permit additional audience comments on an agenda item at the point the item is reached during the course of the meeting. Permission for members of the audience to further address the Board or a committee during the course of a meeting in this manner shall be denied if the presiding officer determines that there is not an efficient and equitable way to handle audience interest in addressing an agenda item at that meeting. The Board President may terminate the remarks of any individual who does not adhere to the established rules for public participation at Board meetings, who speaks in a threatening or profane manner, or whose conduct is disruptive and impedes the Board’s ability to conduct its business in an orderly and timely fashion.
Hudson School District – Board of Education Policies and Procedures
Recording, filming, and/or photographing open session portions of Board meeting is permitted provided that such activities do not create an obstruction or disruption of the meeting.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.81; § 19.83(2); § 19.84(2); § 19.85
Hudson School District – Board of Education Policies and Procedures
POLICY #188 - BOARD MEMBER PARTICIPATION IN MEETINGS VIA TECHNOLOGY
A Board member may attend and participate fully in a meeting remotely by telephone and/or video conference if the public and news media can effectively monitor the Board member’s participation. Remote participation by a Board member includes both open and closed sessions of the specific meeting. A Board member participating remotely in any such meeting by telephone or video conference may vote along with other Board members who are physically present at the meeting. However, a Board member who is not physically present at any such meeting shall not participate in the discussion, deliberations or vote on any matter that involves an individual’s due process rights or a quasi-judicial proceeding e. g. student expulsions, etc. Effective public and news media monitoring can be accomplished by the use of a speaker that broadcasts the statements of the Board member who is attending by telephone or video conference so that the public and the media have the same access to the discussions as each member of the committee who is physically present at the meeting. While permitted, this method of participation should be used sparingly with Board members making every effort to attend meetings in person. From time to time, a Board committee member or a Board committee chair may be unable to attend a committee meeting or to participate remotely. In this event, the Board President may appoint or ask the District Administrator to request a substitute committee member or a substitute committee chair from the full Board membership.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17 1976; 1982; 2/13/90; 1/9/95; 1/9/96; 2/13/96; 3/19/96; 5/11/04; 11/13/12; 09/09/14 Wis. Stat. § 19.81(2)
Hudson School District – Board of Education Policies and Procedures
POLICY #190 - RECOGNITION FOR ACCOMPLISHMENTS
The School Board believes in recognizing students, employees, and citizens who make outstanding contributions to the educational programs of the District, as follows: A. B. C. D. E. F.
Outstanding service to the community and school; Honors received for significant contributions; Leadership and services to the School District of Hudson and community; Honors received for outstanding performance; Offices held and professional assignments completed in educational or related activities; and Recognition deemed appropriate by the Board.
Time will be set aside during regular Board meetings throughout the school year for the purpose of recognizing individual and/or group contributions. Guidelines will be established to guide the selection of persons and/or groups to be recognized.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
03/13/17
Hudson School District – Board of Education Policies and Procedures
SERIES 200: ADMINISTRATION
Hudson School District – Board of Education Policies and Procedures
POLICY #210 – DISTRICT ORGANIZATION The Superintendent shall be the Chief Executive Officer (“CEO”) of the School District. The Superintendent shall define and recommend those administrative and operational positions required to implement the educational system and program of learning established by the Board. The Superintendent shall monitor the effectiveness of the District organizational plan and recommend to the Board such modifications which are in the best interests of the students, make wise use of District resources, and serve the educational goals of the Board.
Date of Board Adoption:
6/12/17
Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
Wis. Stat. § 118.24
Hudson School District – Board of Education Policies and Procedures
POLICY # 221 - RECRUITMENT AND EMPLOYMENT OF SUPERINTENDENT The Board of Education shall direct the process for recruiting and hiring the Superintendent. A Superintendent shall be employed only by a majority vote of the full membership of the Board. When it becomes known that the District may need to recruit and select a new Superintendent, the Board will hold a meeting (or multiple meetings, if needed) to identify key process steps and timelines. The Board may wish to consider issues such as the following during such meetings: 1. Verification that the position description remains current and that it accurately reflects the Board’s goals and expectations for the position. 2. Whether the Board wishes to provide any information in the specific postings/recruitment announcements that will supplement the position description (e.g., additional preferred qualifications and attributes, compensation information, etc.) 3. Identification and review of general process options (e.g., processes used in the past, processes used in other school districts, etc.), including processes related to seeking candidates, screening applications, conducting interviews, and conducting criminal, professional and personal background checks. 4. Whether the Board will form an ad hoc recruitment committee, and, if so, what responsibilities it will assign to the committee. 5. Whether it is practical and desirable to involve the outgoing superintendent in (a) establishing the recruitment and selection process; (b) actively participating in the process; or (c) planning and executing specific leadership transition activities. 6. If the District has actively implemented a leadership succession plan in connection with an anticipated opening and evaluated how that plan may affect the overall recruitment and hiring process. 7. Whether the Board wishes to engage the services of a third-party consultant. 8. Review of the current superintendent employment contract, involving legal counsel as necessary. 9. Communications, staff involvement, and community relations aspects of the recruitment and selection process. To the extent permitted by law, the Board or a Board-assigned committee may conduct candidate interviews, evaluate candidates, identify its preferred candidate(s), and address issues related to contract negotiations in properly-noticed closed session meetings. The Board may extend a conditional offer of employment to a candidate for the position of Superintendent that contains contingencies that need to be satisfied. Examples of such contingencies include possession of the requisite licensure under State law, obtaining a release from any other conflicting employment contract, completion of background checks, satisfactory completion of any mandatory medical examination, or reaching final contract terms that are mutually acceptable to both parties. Any conditional offer of employment that includes an unsatisfied contingency (including any of those listed above) is revocable by the Board if the Board determines that the contingency has not been appropriately and timely satisfied. Further, the Board shall not execute any employment contract with any candidate until all outstanding contingencies have been satisfied, unless District legal counsel renders an opinion that the contingency has been adequately Hudson School District – Board of Education Policies and Procedures
incorporated into the individual’s contract and that the contract is either voidable or can be terminated at the discretion of the Board if the contingency is not satisfied as required by the contract. The term of the Superintendent’s employment contract may not exceed two (2) years. Such a 2-year contract may provide for one or more extensions of one (1) year each.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Administrative Code: Federal Laws:
6/12/17 08/14/90; 1976; 06/09/17 Policy #231 Superintendent (Job Description); Policy #225 Superintendent Evaluation Wis. Stat. § 19.36(7); § 66.0502; § 118.19; § 118.24; § 121.02(1)(a) PI 8.01(2)(a); PI 34 Americans with Disabilities Act [nondiscrimination on the basis of disability; ability to perform essential functions of the job with or without reasonable accommodations]
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE # 221.1 - RECRUITMENT OF ADMINISTRATIVE PERSONNEL All of the District’s recruitment, selection, and hiring practices and procedures for administrative personnel are subject to and guided by the District’s commitment to nondiscrimination and equal opportunity in employment, as further identified in related Board policies. The primary goals of these processes shall be to attract and identify a diverse range of highly qualified candidates who, if hired, will demonstrate a high degree of commitment to the District’s mission, to the District’s goals, and to their assigned duties and responsibilities, and who will also make positive personal and professional contributions to the District. For the purposes of this policy, an “administrator” or “administrative personnel” is defined to include positions of employment in the District for which the employee and the School Board execute an administrator contract under Wis. Stat. § 118.24, except for the position of Superintendent. Such positions include the Chief Academic Officer – Assistant Superintendent of Teaching and Learning, Chief Financial Operations Officer, Chief of Schools Officer, Chief Human Resources Officer, Director,, Principal, Associate Principal and any other individual whose employment by the District requires administrative licensure or credentials deemed appropriate for the position by the District. For the purposes of this policy, an “administrator” does not include positions for which the state may require administrative licensure, but the District does not. The Superintendent shall direct the process for recruiting and hiring administrative personnel. The Superintendent shall make the recommendation to the Board for an individual’s employment in an administrative position. The Board, at its discretion and without being bound by any administrative recommendation, must take formal action to employ an individual in any position covered by this policy. If required by applicable law, such a decision must be supported by a majority vote of the full membership of the Board. Accordingly, no binding offer of employment may be made and no contract of employment shall be executed until properly approved by formal Board action. In making its discretionary employment decisions and to the extent consistent with applicable law, the Board may consider any aspect of an individual’s candidacy, including whether the Board finds the results of a candidate’s background checks to be acceptable – regardless of whether the administration also assessed such issues and found the candidate acceptable to recommend to the Board for possible employment. Unless the Board directs otherwise in connection with a specific position opening, the Superintendent or designee shall define and oversee the implementation of the District’s practices and procedures surrounding recruitment, selection, and hiring for the positions covered by this policy. Different practices and procedures may be applied to different types of positions and to specific openings where the administration determines it is appropriate to do so. However, the following minimum requirements shall be observed in connection with the process that is used to fill positions addressed by this policy: 1. The District shall seek and consider applications that are received from both internal and external applicants for a specific opening unless the Board approves an administrative recommendation to first consider filling the position in question with one or more internal candidates via promotion, a change in positions, or reassignment (including via the application of any pre-defined leadership succession plan). 2. The administration shall not recommend a candidate to the Board to fill a position covered by this policy unless the individual has participated in at least one personal interview for the position in question. 3. The administration shall not recommend an external candidate to the Board to fill a position covered by this policy unless the individual assigned to conduct background checks has verified the candidate’s relevant employment Hudson School District – Board of Education Policies and Procedures
history and the results of such verification are deemed acceptable to the District Administrator or his/her administrative-level designee. 4. The process shall include a criminal background check. 5. If applicable to the position, the process shall include verification of the license(s), or sufficient pre-licensure status, of the individual the District intends to employ. 6. If applicable to the individual who the District intends to employ, the process shall include verification that the individual has been released from any contract that would prevent the Board from contracting with the candidate. Any offer of employment shall be conditional upon the satisfaction of appropriate pre-employment conditions e.g. physical examinations, license/credential verification, and criminal background checks. The term of the administrator’s contract may not exceed two (2) years. Such a 2-year contract may provide for one or more extensions of one (1) year each.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Statutes
6/12/17 11/13/90; 08/14/90; 1976; 06/09/15
Wis. Stat.§ 19.36(7); § 66.0502; Subch. 11 of Ch. 111; § 118.19; § 118.24; § 121.02(1)(a)
Wisconsin Administrative Code: PI 8.01(2)(a); PI 34 Federal Laws Americans with Disabilities Act [nondiscrimination on the basis of disability; ability to perform essential functions of the job with or without reasonable accommodations] Legal Review:
Hudson School District – Board of Education Policies and Procedures
POLICY #222 – ADMINISTRATOR CONTRACTS This policy applies to all positions of employment in the District for which the employee and the School Board execute an administrator contract that, by law, is subject to Wis. Stat. § 118.24(5) to (7), including the Superintendent. Within this policy, such positions of employment and the individuals holding such positions shall be referred to as “administrators.” To the extent required by state law, no administrator may be employed or dismissed except by a majority vote of the full membership of the Board. The Board and each administrator employed by the Board will mutually execute a written employment contract. However, the Board shall not enter into an employment contract with any administrator for any period of time as to which the individual is already under a contract of employment with another school board. The maximum term, renewal, nonrenewal, and possible extension of each administrator contract shall be governed by applicable state law, by the discretionary decisions of the Board permitted by state law, and by the rights and obligations that are established within the contract itself. The Board shall formally approve (or reject) any proposed modification to, or the termination of, any administrator contract. The Board shall approve the contractual salary and establish the other contractual and non-contractual compensation of the administrators who are employed by the District. The Board’s ability to individualize certain aspects of administrator contracts, including certain aspects of the structure and levels of an administrator’s benefits and total compensation, is limited by various state and federal laws. Not all terms and conditions of an administrator’s employment are contractual. To the extent consistent with state and federal law, such non-contractual terms and conditions of employment remain subject to the managerial discretion of the Board and the District at all times. If the Board has approved an administrator’s employment and the terms and conditions of the individual’s administrator contract, and provided that all applicable contingencies have been satisfied, then the Superintendent may execute any administrator’s employment contract, other than his/her own, on behalf of the Board. The Board President and Clerk, or such other Board officers as may be alternatively designated by the Board: (1) shall execute the Superintendent’s contract on behalf of the Board; and (2) may execute any other administrator’s Board-approved contract in lieu of the Superintendent. If any administrator does not continuously hold a license (or a permit or provisional license) that is required by law or by his/her employment contract, or if he/she is otherwise not legally eligible to hold the position identified in his/her contract, then (1) he/she shall be considered to be in material breach of the contract which may lead to termination; and/or (2) the contract may be void or voidable to the extent required or permitted by law. Each administrator who is required to be licensed (i.e., certified) by law, or as a condition of employment established by the District, shall provide a copy of his/current license(s) (or permit or provisional license if approved by the District) and each subsequent renewal or extension to the Human Resources Office, where such license(s) shall remain on file. Each administrator is personally and solely responsible for remaining appropriately and continuously licensed in good standing by the Department of Public Instruction throughout his/her employment, including knowing the expiration date of his/her license(s) and meeting all requirements for maintenance/renewal in a timely manner.
Date of Board Adoption:
6/12/17
Previous Adoption/Revision: Cross Reference: Statutory References:
Wis. Stat. § 66.0502; § 111.31; § 118.24; § 121.02(1)(a); PI 8.01(2)(a); PI 34
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY # 224 - BOARD ADMINISTRATOR RELATIONS The School Board and the Superintendent share responsibility for working together to provide effective leadership for the School District. Accordingly, the Board and Superintendent likewise share responsibility for the goal of developing and maintaining a productive, mutually-respectful working relationship. While the Board’s and the Superintendent’s leadership roles are different, they are complementary and involve a degree of overlapping duties and responsibilities. As the elected representatives of the community and as the highest-level governing authority in the District, the Board’s primary leadership role involves establishing the District’s mission, goals, strategic priorities, governance policies, and annual budgets, and then providing the necessary support, oversight, and advocacy to foster and monitor their proper implementation. As a highly-skilled professional educator and as the Board-selected Chief Executive Officer, the Superintendent’s role includes (1) prudently leading and managing the District’s schools, programs, and operations on a day-to-day basis in a manner that implements and that is consistent with the Board’s governance decisions; (2) assisting the Board in performing its governance role, including by making significant contributions to the establishment the District’s goals, priorities, policies, and budgets; (3) overseeing the design, implementation, and review of learning standards, curriculum, and professional practice in the District; and (4) setting the expectations and accountability structures for other staff members that the Superintendent will ultimately use to demonstrate his/her own accountability to the Board. The Superintendent and Board will work to develop, and refine as needed, their shared understanding regarding (1) their respective roles; (2) the extent, methods, and timing of communication between the Board and the administration; and, (3) especially where not otherwise definitively addressed by applicable law or by existing policies and procedures, their respective spheres of decision-making authority. When either the Board or the Superintendent has concerns regarding the effective functioning of the leadership team, each is expected to identify those concerns to the other members of the leadership team and to attempt to identify appropriate means by which the leadership team can address those concerns. An important primary, but not exclusive, means for the Board to bring such issues to the attention of the Superintendent is through the performance evaluation process.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/12/17 12/14/76, 08/14/90, 11/13/90 Wis. Stats. § 118.24; § 120.12; § 120.13.
Hudson School District – Board of Education Policies and Procedures
POLICY # 225 - SUPERINTENDENT EVALUATION The Board of Education shall regularly evaluate the performance of the Superintendent in order to: fulfill an important aspect of the Board’s oversight responsibilities; foster alignment between the Board's vision and direction with the Superintendent's leadership of the District; encourage effective educational leadership and management within the District; engage the District’s Chief Executive Officer in an ongoing exchange of evaluative information and insight; and make necessary judgments about the employment and compensation of the Superintendent. Evaluation Schedule. The Board shall provide the Superintendent with a written summary of the Superintendent's performance evaluation at the end of the Superintendent’s first year of employment in the District. Every year thereafter the Board shall evaluate the Superintendent’s performance, but a written summary of the Superintendent’s performance evaluation will only be required every other year. The annual performance evaluation shall occur prior to newly elected Board members taking the Oath of Office in April. The Board and the Superintendent further expect to maintain a continual flow of communication. Thus, discretionary and/or more frequent informal evaluation reviews may be held at the request of either the Board or the Superintendent. If, at any time, the Board has not evaluated the Superintendent within any 12-month period, the Superintendent shall notify the Board President in writing and work with the Board President to schedule an evaluation to occur as soon as practicable. The Board and the Superintendent may mutually agree to forego conducting a performance evaluation of the Superintendent in a particular year; provided, however, that the District maintains its compliance with applicable statutory and regulatory requirements. Evaluation Process. The Personnel Committee or another Board committee appointed by the Board President will determine the process of evaluation to be used in consultation with the Superintendent. The Board’s evaluation, deliberation and conference with the Superintendent shall be held in closed session. Along with the duties and responsibilities identified in the Superintendent’s written job description or employment contract, any of the following may also serve as part of the foundation of the Board’s evaluation of the Superintendent:
1. 2. 3. 4.
The District’s mission and beliefs statement and the District’s strategic plan; Specific annual or other goals the Board has previously established and identified in consultation with the Superintendent; The administrator standards identified by the Department of Public Instruction; and Other leadership standards and/or performance indicators expressly identified by the Board in consultation with the Superintendent.
The Superintendent shall prepare an annual summary of progress toward goals, District highlights and accomplishments, proposed District goals for the next year and other evidence as the Superintendent believes may be relevant to the evaluation process. The Board shall take action on contract and compensation changes, when appropriate to do so, prior to newly elected Board members taking the Oath of Office in April. When applicable, the Board will provide a written summary of the Board's performance evaluation to the Superintendent within one (1) month following the performance evaluation conference.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin statutes:
06/12/17 01/13/09; 11/13/90; 08/14/90; 04/12/77, 02/11/2014 #231-Superintendent (Job Description) Section 118.24 [administrator contracts] Section 121.02(1)(a) [school district standard; verification of licensure] Section 121.02(1)(b) [school district standard; professional development of employees] Section 121.02(1)(q) [school district standard; evaluation of licensed staff]
Wisconsin Administrative Code PI 8.01(2)(a) [annual certification to DPI of administrator’s current license] PI 8.01(2)(q) [board evaluation of district administrator] PI 34.03 [DPI’s administrator standards] Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY # 225.1 – ADMINISTRATIVE STAFF EVALUATION Licensed administrators in the District shall receive a written evaluation at the end of their first year of employment and at least every third year thereafter. If an administrator’s employment contract requires more frequent evaluations and/or particular types of evaluation(s), the administrator and the applicable evaluator(s) shall adhere to those additional contractual requirements. Further, beginning no later than the first year in which the District is required to use the educator effectiveness evaluation process, all principals shall be evaluated in substantial and material compliance with the educator effectiveness evaluation system for principals that the District implements pursuant to state law. Written evaluations shall be based, at least in part, on Board-adopted position descriptions, including the administrator’s job-related activities, and shall include observation of the administrator’s performance as part of the evaluation data. However, nothing in this policy shall be interpreted as a limitation on the number, scope, or type of formal or informal performance evaluations that may be conducted with respect to administrators. The District may place different employees holding similar positions on different evaluation schedules and use different evaluation procedures or methods based upon, for example, the District’s identification of a need for an employee to improve performance in one or more areas. The Superintendent shall be responsible for the evaluation of other administrators in the District and shall either perform those evaluations himself/herself or shall direct that those evaluations be performed by other persons who have the training, knowledge and skills necessary to evaluate licensed administrative personnel. The Board delegates to the Superintendent the responsibility for defining and implementing a systematic program of evaluation for other administrative staff covered by this policy. The Superintendent shall inform the Board of any significant changes to the District’s administrative staff evaluation processes as implemented under this policy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Statutes: Legal Review:
6/12/17
Wis. Stat. § 115.415; § 118.24; § 120.12(2m); § 121.02
Hudson School District – Board of Education Policies and Procedures
POLICY #231 - SUPERINTENDENT (JOB DESCRIPTION) While the Board of Education has the authority and responsibility to determine the specific criteria and procedures it will use in evaluating the Superintendent's performance, by State statute the written evaluation must at least in part be based on the Superintendent's Board adopted written job description. This policy is intended to meet that requirement. General Qualifications.
• • • •
Education Specialist Degree or higher Teaching Experience School Administrative Experience Wisconsin Department of Public Instruction (DPI) Superintendent/District Administrator License
Reporting Responsibility. The Superintendent reports directly to the Board of Education as a whole and acts on behalf of the Board as its chief executive and the administrative head of the District. Essential Functions. The Superintendent shall demonstrate proficient performance under all of the following Wisconsin DPI administrator standards (Wisconsin Administrative Code PI 34.03):
• • • • • • •
Has an understanding of and demonstrates competence in the teacher standards under s. PI 34.02 Leads by facilitating the development, articulation, implementation, and stewardship of a vision for learning that is shared by the school community Manages by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional growth Ensures management of the organization, operations, finances, and resources for a safe, efficient, and effective learning environment Models collaborating with families and community members, responding to diverse community interests and needs, and mobilizing community resources Acts with integrity, fairness, and in an ethical manner Understands, responds to, and interacts with the larger political, social, economic, legal, and cultural context that affects teaching and learning
Pursuant to Wisconsin statutes 118.24 and 119.32, the Superintendent shall:
• • • • • • • • •
generally supervise and manage the professional work of the schools and the promotion and learning of students; appoint all administrative employees subject to confirmation by the Board; supervise directly or indirectly all administrators, teachers and other certified employees of the District; recommend to the Board assignment of teachers, courses of study, student and employee discipline, and such other matters the Superintendent thinks advisable; ensure that administrative and student services staff cooperate with the County department under s. 51.42 regarding mental health, developmental disabilities, alcoholism, and drug abuse; collect statistics and information relating to schools and the population entitled to school privileges as the Board directs; be an advisory member of every committee of the Board; not be engaged in any pursuit which interferes with the proper discharge of duties; and perform other duties as assigned by the Board.
Hudson School District – Board of Education Policies and Procedures
Term of Employment. The term of the Superintendent's employment contract may not exceed two (2) years. Such a 2year contract may provide for one or more extensions of one (1) year each. The Superintendent's annual salary is determined by the Board. Evaluation. The performance of the Superintendent is evaluated by the Board in accordance with Policy # 225 Superintendent Evaluation.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Statutes
June 9, 2015 11/13/90; 08/14/90 #225 -Superintendent Evaluation;
Section 51.42 (Community mental health, developmental disabilities, alcoholism and drug abuse services) Section 115.001(8) (Definitions-school district administrator) Section 118.24(1)(2) (School district administrator) Section 119.32 (Superintendent of schools) Wisconsin Administrative Code PI 34.02 (Teacher standards); PI 34.03 (Administrator standards) PI 34.32(1)(a) (b) (c) (Administration categories-superintendent license) Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY # 253.1 – DEVELOPMENT OF ADMINISTRATIVE RULES
The School Board delegates to the Superintendent the function of specifying required actions and designing the arrangements under which the District’s schools and other programs will be operated on a day-to-day basis. These arrangements shall constitute the administrative rules governing the District’s schools and other operations. All administrative rules shall be consistent with Board policies and legal requirements. As used in this policy, the term “rule” is synonymous and interchangeable with “procedure.” The Superintendent is responsible for developing, approving, implementing, and reviewing administrative rules as needed. However, while retaining overall accountability for and oversight of such rules, the Superintendent may further delegate such responsibilities to other administrators and supervisors. In addition, the Board encourages the involvement of other affected staff persons and stakeholders in such processes. Administrative rules may be presented to the Board for informational purposes. Formal administrative rules that are defined and maintained in written form shall be appropriately organized for ease of reference and use. Some administrative rules may be maintained with related Board policies and related Board-adopted rules. In authorizing the administration to specify such written rules, the Board in no way intends to limit the authority of administrative and supervisory personnel to issue other directives, establish other responsibilities and expectations, or define other practices and procedures as may be lawful, prudent and consistent with Board policy for the sound management of the District. Similarly, certain aspects of the day-to-day management and operation of the District require the exercise of discretion such that it may be either impractical or imprudent to attempt to reduce the matter to a formal policy or rule. Applicable legal authority, District policies and rules, and Board and managerial directives shall guide and provide the framework for the exercise of such discretion. Any detailed explanation of policy, District plan, or other management document for which Board approval/adoption is required by and non-delegable under applicable law shall not be considered an “administrative rule” within the meaning of this policy. Although this policy expressly establishes that the development and implementation of administrative rules is a delegated responsibility, the Board ultimately reserves the right to review, modify, suspend and revoke administrative rules should the Board conclude that the rules are inconsistent with Board policies or applicable legal requirements, or upon determining that such action is in the best interests of the District.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/12/17
Wis. Stat. § 120.13
Hudson School District – Board of Education Policies and Procedures
POLICY # 253.2 – DEVELOPMENT AND/OR APPROVAL OF EMPLOYEE HANDBOOKS
The District’s Employee Handbook(s) contain provisions that are derived from or reflective of a variety of sources, including applicable laws and regulations, District policies and procedures, and statements of managerial expectations for employees. The provisions of the Employee Handbook(s) also serve a variety of purposes, including the following: 1. Establishing the District’s compliance with certain legal requirements; 2. Giving notice of certain rights, responsibilities, and obligations; 3. Identifying certain conditions of employment; and 4. Serving as a reference document for various employment-related practices and procedures. Neither the Employee Handbook as a whole nor any specific provision within the Handbook: 1. Constitutes or creates an employment contract, or any other type of contract, between the District and any employee; 2. Modifies, adds to, or subtracts from the terms of any contract that may be held by an individual employee, except to the extent that such contract expressly incorporates one or more Employee Handbook provisions by reference; 3. Is intended to create or confer a property interest in any person’s continued employment with the District unless specifically provided otherwise; or 4. Is intended to create or confer any third-party rights or causes of action to persons who are not District employees, except as strictly required by applicable law. Employee Handbook provisions are subordinate to conflicting provisions of any applicable state or federal law or regulation, any School Board-approved individual employment contract, or any Board-ratified collective bargaining agreement, if applicable. Accordingly, changes in applicable laws, regulations, or contracts may supersede, modify the application of, or eliminate certain provisions found in the Employee Handbook. To the fullest extent permitted under the law, the District, as the employer, reserves the right to modify the provisions of the Employee Handbook at its discretion at any time. The Board will normally be responsible for approving (or rejecting) proposed modifications to an Employee Handbook unless delegated otherwise to administration. Where a provision of the Employee Handbook represents the entirety of, an excerpted portion of, or a direct summary of a separately-maintained Board policy or Board-adopted rule, any Board-adopted change to such Handbook provision shall simultaneously amend the associated Board policy or rule, and any Board-adopted change to the associated policy or rule shall simultaneously amend the applicable Handbook provision(s). The current version of the District’s Employee Handbook(s) shall be accessible to employees on the District’s website.
Hudson School District – Board of Education Policies and Procedures
Board Expectations for Employees Related to the Employee Handbook All District employees are subject to and are expected to review and follow the provisions of the Employee Handbook that are applicable to their position and role. If an employee has a concern that any provision of the Employee Handbook is or may be in conflict with any applicable state or federal law or regulation or any separately-established District policy, rule, contract, or performance expectation, the employee shall raise the concern with his/her immediate supervisor, who shall involve other employees, supervisors, or administrators as necessary to resolve the issue. To the extent a provision of the Employee Handbook may be ambiguous as written or as applied, or if any employee otherwise has questions, concerns or requires any clarification regarding any provision(s) of the Handbook, the employee shall contact his/her supervisor, who shall involve other employees, supervisors, or administrators as necessary to resolve the issue.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/12/17
Wis. Stat. § 120.13
Hudson School District – Board of Education Policies and Procedures
POLICY # 253.3 – STUDENT HANDBOOKS The District’s student handbooks are intended to provide information for the benefit of students, parents and guardians, staff and other interested persons in the school community. Student handbooks serve a variety of purposes including the following: 1. Giving notice of certain policies, rules, rights, responsibilities, and obligations; 2. Serving as a reference document for various school-related practices, procedures, and expectations; and 3. Establishing the District’s compliance with certain legal requirements. The Superintendent shall be responsible for ensuring that the District maintains, updates, and periodically reviews student handbooks for each of the District’s schools in each school year. Student handbook provisions are subordinate to conflicting provisions of any applicable state or federal law or regulation, and shall be consistent with applicable Board-adopted policies, rules, and directives. Within these parameters, the Superintendent, or his/her administrative-level designee, has authority to approve and implement changes to the content of student handbooks without seeking advance approval from the School Board. Where a student handbook provision represents the entirety of, an excerpted portion of, or a direct summary of a separatelymaintained Board policy or Board-adopted rule, any Board-adopted change to the associated policy or rule shall simultaneously amend the applicable student handbook provision(s).
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/12/17
Wis. Stat. § 120.13
Hudson School District – Board of Education Policies and Procedures
POLICY # 254– EMPLOYEE JOB DESCRIPTIONS The Superintendent, along with the Chief Human Resources Officer as a designee of the Superintendent, shall oversee the development, revision, and maintenance of written job descriptions for all employee classifications in the District. At a minimum, each job description shall list the required qualifications and the essential functions that have been identified for the position(s) covered within the relevant classification. Job descriptions for all professional employee classifications that require the employee to hold a Wisconsin Department of Public Instruction (DPI) license, including those for administrative staff, shall be adopted by the School Board. Job descriptions for other classifications may be approved and modified under the authority of the Superintendent. Relevant administrative and supervisory personnel are responsible for reviewing the job descriptions applicable to their area(s) of responsibility on an ongoing basis to ensure that the descriptions remain reasonably current and accurate and to coordinate with the Superintendent or his/her designee regarding any concerns or potential changes. The District’s current job descriptions shall be maintained in a Job Description Handbook or a similarly-accessible compilation. Postings for specific positions, individual employment contracts, specific District policies and handbooks, or other supplemental descriptions for specific positions, assignments, and roles within an employee classification may augment a general job description. Further, all employees are expected to perform such duties and attend to such responsibilities as may be reasonably assigned by a supervisor.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
6/12/17
Wis. Admin. Code PI § 8.01(2)(q); Americans with Disabilities Act of 1990
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY # 254.1 - SUPERINTENDENT (JOB DESCRIPTION) While the Board of Education has the authority and responsibility to determine the specific criteria and procedures it will use in evaluating the Superintendent's performance, by State statute the written evaluation must at least in part be based on the Superintendent's Board adopted written job description. This policy is intended to meet that requirement. General Qualifications.
• • • •
Education Specialist Degree or higher Teaching Experience School Administrative Experience Wisconsin Department of Public Instruction (DPI) Superintendent/District Administrator License
Reporting Responsibility. The Superintendent reports directly to the Board of Education as a whole and acts on behalf of the Board as its chief executive and the administrative head of the District. Essential Functions. The Superintendent shall demonstrate proficient performance under all of the following Wisconsin DPI administrator standards (Wisconsin Administrative Code PI 34.03):
• • • • • • •
Has an understanding of and demonstrates competence in the teacher standards under s. PI 34.02 Leads by facilitating the development, articulation, implementation, and stewardship of a vision for learning that is shared by the school community Manages by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional growth Ensures management of the organization, operations, finances, and resources for a safe, efficient, and effective learning environment Models collaborating with families and community members, responding to diverse community interests and needs, and mobilizing community resources Acts with integrity, fairness, and in an ethical manner Understands, responds to, and interacts with the larger political, social, economic, legal, and cultural context that affects teaching and learning
Pursuant to Wisconsin statutes 118.24 and 119.32, the Superintendent shall:
• • • • • • • • •
generally supervise and manage the professional work of the schools and the promotion and learning of students; appoint all administrative employees subject to confirmation by the Board; supervise directly or indirectly all administrators, teachers and other certified employees of the District; recommend to the Board assignment of teachers, courses of study, student and employee discipline, and such other matters the Superintendent thinks advisable; ensure that administrative and student services staff cooperate with the County department under s. 51.42 regarding mental health, developmental disabilities, alcoholism, and drug abuse; collect statistics and information relating to schools and the population entitled to school privileges as the Board directs; be an advisory member of every committee of the Board; not be engaged in any pursuit which interferes with the proper discharge of duties; and perform other duties as assigned by the Board.
Hudson School District – Board of Education Policies and Procedures
Term of Employment. The term of the Superintendent's employment contract may not exceed two (2) years. Such a 2year contract may provide for one or more extensions of one (1) year each. The Superintendent's annual salary is determined by the Board. Evaluation. The performance of the Superintendent is evaluated by the Board in accordance with Policy # 225 Superintendent Evaluation.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Statutes
6/12/17 11/13/90; 08/14/90, 06/09/15 #225 -Superintendent Evaluation;
Section 51.42 (Community mental health, developmental disabilities, alcoholism and drug abuse services) Section 115.001(8) (Definitions-school district administrator) Section 118.24(1)(2) (School district administrator) Section 119.32 (Superintendent of schools) Wisconsin Administrative Code PI 34.02 (Teacher standards); PI 34.03 (Administrator standards) PI 34.32(1)(a) (b) (c) (Administration categories-superintendent license) Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY # 261 - AUTHORIZED AGENT FOR RETIREMENT SYSTEM (AND DESIGNEE IN THE EVENT OF INABILITY TO ACT) The Chief Financial Officer is hereby designated as the agent of the School Board in matters pertaining to the Wisconsin Retirement Fund. In the event of the inability of said Chief Financial Officer to perform the duties of such agent, either because of absence, disability or death, the Superintendent is hereby designated as the agent only during such inability of the Chief Financial Officer and prior to the time of the qualification of his/her successor who shall thereupon be such agent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/12/17 March 12, 1991, November 13, 1990, October 23, 1973, February 12, 2001 Wisconsin Statutes, Chapter 40, Sub. 20
Hudson School District – Board of Education Policies and Procedures
SERIES 300: INSTRUCTION
Hudson School District – Board of Education Policies and Procedures
POLICY #321 - SCHOOL CALENDAR/YEAR The school calendar, which is subject to negotiations with the teachers' organization, shall be adopted for the same length of time as the contract, and in accordance with state law requirements.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990 Employee Agreement Sections 115.01(10), 120.13, 121.02(1)(f), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #321.1 - SCHEDULING OF SCHOOL-SPONSORED EVENTS AND ACTIVITIES ON WEDNESDAY AFTERNOON AND EVENING The Board of Education in the School District of Hudson supports the role of the family and the community. Since educating children is a shared process, the Board of Education believes that a time schedule is necessary for school, family, and community activities and events. This policy has been enacted as a means of complying with the non-discrimination provisions of Section 118.13(1), Wisconsin Statutes. In this context, no school sponsored activities for K-12 students are to be scheduled on Wednesdays after the times stated below: Grade Levels K-5 6-8 9-12
Time After school dismissals After school dismissals After dismissal of school activities
Practices are to end by 6:00 p.m. Exceptions to these stated times may be made to accommodate for contests, conferences, State tournaments, and the SchoolAge Care program.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 12, 1993 1973, June 8, 1982, October 12, 1982, August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #322 - SCHOOL DAY The Board shall permit students with written permission of a parent or guardian to be absent from school at least 60 minutes but not more than 180 minutes per week, to obtain religious instruction outside the school during the required school period. The school board may deny the privilege of released time to pupils who absent themselves from such religious instruction after requesting the privilege. The time period, or periods, allotted for the pupil to be absent from school for the purpose of religious instruction shall be determined by the school board.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Wis. Stats. 118.155
Hudson School District – Board of Education Policies and Procedures
POLICY #323 - CEREMONIES AND OBSERVANCES
The flags of the United States of America and the State of Wisconsin shall be prominently displayed at every school. All flag displays shall be in accordance with the standards prescribed for the display of the flag of the United States of America. The principal shall see that the flag is properly kept when it is not being flown. In those areas dealing with flag instruction and observance, each school shall adhere to those principles and procedures set forth in the Flag Code of the United States of America. Each school with grades K-8 shall offer the Pledge of Allegiance at the beginning of school at least one day per week. No student shall be compelled to recite the Pledge.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Sec. 118.06, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #323.1 - SPECIAL OBSERVANCE DAYS The Board of Education recognizes the authority of national, state and local government officials to prescribe by law or otherwise formally declare special days of public observance. As a public school district, the Board further recognizes the importance of providing its students the opportunity to be educated about and to appropriately observe the days so legally prescribed or otherwise formally declared. Therefore, the Board expects that on the days when school is held or, if the day falls on a Saturday or Sunday, on a school day immediately preceding or following the respective day, the schools shall appropriately observe the special days identified in Wis. Stats. 118.02 and any other special days declared formally for public observance. This policy applies solely to special days of public observance prescribed by law or otherwise formally declared by national, state or local government officials.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
July 8, 2014 08/14/90; 10/30/69 Policy #323.2–Patriotic Observances (Displaying the U.S. Flag) Wis. Stats. 118.02 (Special observance days)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #323.2 - PATRIOTIC OBSERVANCES (DISPLAYING THE U.S. FLAG)
The flags of the United States of America and the State of Wisconsin shall be prominently displayed at every school during the school hours of each school day. The Board of Education assigns the Principal the responsibility to assure that all flag instruction and observance shall comply with the rules and regulations set forth in the Flag Code of the United States. Every school shall offer the pledge of allegiance or the national anthem in Kindergarten to grade twelve each school day. No student may be compelled, against the student’s objections or those of the student’s parents or guardians, to recite the pledge or to sing the anthem.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
July 8, 2014 08/14/90 Procedure #323.1 Special Observance Days Wis. Stats. 118.06 (Flag, pledge of allegiance and national anthem); U.S. Codes Title 4 Chapters 1-10(Flag rules and regulations) and Title 36 Chapter 10 (Patriotic customs and observances)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #330 - CURRICULUM DEVELOPMENT AND IMPROVEMENT The Hudson School District’s curriculum shall be developed to guide and support student learning for the purpose of: • • •
assisting all students to achieve graduate learner outcomes in skill areas identified in the District’s Board approved future-focused vision; preparing each student for post-secondary success; and aligning with the State’s educational standards, goals, expectations and other applicable legal requirements.
The Board of Education assigns responsibility for the development, evaluation and improvement of the curriculum to the District’s professional staff under the leadership of the Superintendent, Learning Support Services Administrators, and Principals. Curriculum and academic program updates will be made periodically to a committee of the Board and/or the full Board. The Board shall provide the resources to develop, deliver and improve the curriculum and academic program within the financial capabilities of the District. Parents have the right to make a request that their child be excused from the study of a given book, instructional unit or particular literary work. The Hudson School District shall not discriminate in the development, delivery, or improvement of the curriculum on the basis of sex (gender), race, color, creed, religion, pregnancy, marital or parental status, sexual orientation, national origin (including limited English proficiency), ancestry, or physical, mental, emotional or learning disability or any other protected category identified in State or Federal law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference Statutory References:
Wis. Admin. Code: Legal Review:
3/11/14 08/14/90 Policy #331 Curriculum Guides Sections 118.01 (State educational goals and expectations); 118.015 (Development of a comprehensive reading curriculum); 118.019 (Human growth and development instruction); 118.30(1g)(a) (Board adoption of academic standards); 120.12(14) (School board duty to determine school course of study); 120.13 (School board broad powers); 121.02(1)(k) (School district standards; curriculum plans) PI 8.01(2)(k) (School district standards)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #330.1 – LEARNING RESOURCES SELECTION Learning Resources Selection. The Board of Education expects learning resources associated with the District’s curriculum to support the preparation of all students for post-secondary success and believes that the success of the educational program depends in large part upon the quantity, scope and quality of available learning resources. The Board is committed to provide such resources within the financial capabilities of the District. For the purposes of this policy, the term “learning resources” refers to text materials, library media center resources, in both print, non-print and electronic formats, and supplementary resources with instructional content or function that are used for formal or informal teaching/learning purposes. The term “text materials” includes textbooks and other print, nonprint, and electronic resources provided in single or multiple copies for use by an entire class or a major segment of a class. The Board recognizes and values the expertise of the professional staff and their importance in being primarily involved in the selection of learning resources. Accordingly, the Board delegates to the Superintendent, Learning Support Services Administrators or designated staff, and Principals the responsibility to lead the professional staff in this work as follows: • •
• •
The responsibility for the selection of text materials rests with a district-level committee whose membership includes teachers and administrators. The responsibility for the selection of learning resources for library media centers rests with certified library media center staff employed by the District. Library Media Specialists and Media Technology Teachers shall consider the recommendations of administrators, teachers, students and parents when making these selections. A “library media center” is defined as an area or areas in the school where a full range of information sources, associated equipment, and services from library media center staff are accessible to students and school personnel. The responsibility for the selection of supplemental small group instructional materials and other learning resources for classroom and leveled reading libraries rests with professional staff in the schools. A staff member who has questions about the use of a certain resource shall confer with the building principal. A resource proposed for use with an audience beyond a single secondary course, Middle School house or preschool/elementary grade level in a single school shall require the approval of the principal prior to use.
The following criteria shall be considered when selecting learning resources: •
• • • •
Resources should be selected on the basis of careful evaluation and examination. When necessary, outside sources should be consulted that may include but not limited to standard catalogues, review publications, annual lists and awards by recognized educational organizations. These criteria will also be implemented during the curriculum renewal/improvement process. Resources should support and be consistent with the general educational goals of the District and essential learning targets of specific courses. Resources should align with local and State standards, where applicable. Resources should meet high standards of quality through consideration of factual content, presentation, and aesthetic, literary or social value. Resources should be appropriate for the subject area and for the age, emotional development, ability level and social development of the students for whom the materials are selected.
Hudson School District – Board of Education Policies and Procedures
• • • • • •
Resources should be sufficiently differentiated, when possible, in order to address individual student differences in learning styles, rates of learning and interests. Resources should, when appropriate, provide a balanced view concerning the problems and issues of the times: global, national, state and local levels. Resources which address religious, moral and ethical attitudes and values should be selected with respect and sensitivity to all viewpoints. Resources should be chosen to reflect the cultural diversity and pluralistic nature of American society, providing up-to-date and accurate information presented from multiple perspectives and viewpoints, making all reasonable efforts to be non-partisan and free from bias or stereotyping. Resources should not be excluded solely because of race, nationality or the political or religious views of the author or publisher. Gift materials should be evaluated in the same manner as purchased resources.
The Hudson School District shall not discriminate in the selection of learning resources on the basis of sex (gender), race, color, creed, religion, pregnancy, marital or parental status, sexual orientation, national origin (including limited English proficiency), ancestry, or physical, mental, emotional or learning disability or any other protected category identified in State or Federal law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
3/11/14 04/18/06; 09/13/99; 03/10/98; 08/14/90; 01/26/82 Policy #330 Curriculum Development and Improvement Procedure #330.2–Reconsideration of Learning Resources Procedure #330.3 - Disposal of Learning Resources Policy #690-School Properties Disposal Wis. Stats. 118.03 (Textbooks); 118.13 (Pupil discrimination prohibited); 120.10 (12) (Sale of property); 121.02(1)(h) (School District standards; instructional materials, texts, and library services)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #330.2 – RECONDISDERATION OF LEARNING RESOURCES Reconsideration of Learning Resources. The Board of Education believes that school personnel should welcome and respond to complaints from the public. A complaint is defined as “a statement that something is unsatisfactory or unacceptable.” While staff members are expected to respond to all verbally presented complaints in a respectful, timely, and otherwise appropriate manner, the primary purpose of this policy is to provide procedures to address parent/guardian or other public complaints about learning resources. For the purpose of this procedure, learning resources are defined as “text materials, library/media center resources, in both print and non-print formats, electronic and supplementary resources with instructional content or function that are used for formal or informal teaching/learning purposes.” The Board relies on its teachers and administrators to resolve complaints first at the level most directly involved and in an informal manner. •
The individual, who is in most cases a teacher, receiving a complaint regarding a learning resource should try to resolve the issue informally by explaining the District’s selection procedure, criteria, and the qualifications of those persons selecting learning resources. If such information is not known by the person receiving the complaint, he/she may refer the complainant to someone, again in most cases a teacher, who can identify and explain the use of the resource in question.
•
As soon as reasonably possible and typically within one working day, the teacher receiving the complaint must advise the principal of the course where the book or other challenged learning resource is being used. The principal should create a written record of this initial contact.
•
In the event the complainant is not satisfied with the explanation of the teacher receiving the complaint, the principal or associate principal and an appropriate certified staff member should meet with the complainant to discuss the objections further.
•
If the complaint cannot be resolved informally at the school level, the complainant may file a REQUEST FOR RECONSIDERATION OF LEARNING RESOURCES form with the Superintendent or designee. Each school and the Administrative Services Center will make the form available. The Board requires all such complaints to be submitted in writing to ensure that District staff will respond to the issue as a formal complaint and to avoid miscommunication. A formal process will not be implemented in the event of an anonymous complaint.
•
Upon submission of a completed REQUEST FOR RECONSIDERATION OF LEARNING RESOURCES form to the Superintendent, the following formal procedures shall apply: 1.
Within approximately five (5) school days of the filing of the form, the Superintendent or designee shall typically provide the submitted REQUEST FOR RECONSIDERATION OF LEARNING RESOURCES form to the Learning Services Director or designee. Requests to reconsider a learning resource that has been before the Reconsideration Committee within the last calendar year will not be reconsidered again. Requests to reconsider a resource that has been before the Committee more than a calendar year ago must receive approval of a majority of the Committee members before the resource will again be reconsidered.
2.
The Reconsideration Committee shall be appointed by the Learning Services Director or designee and should include, but not be limited to, the following:
Hudson School District – Board of Education Policies and Procedures
• • • • •
Two Teachers One Library Media Specialist or Media Technology Teacher One School Counselor One Principal or Associate Principal Three Parents of Students Enrolled in the District
3.
The Committee shall include either elementary or secondary level personnel depending upon the level at which the challenged resource is used. Individuals directly associated with the challenge of the specific resource in question shall not serve on the Committee. The Learning Services Director or designee shall serve as chairperson of the Committee.
4.
In accordance with the American Library Association recommendation, the District may allow the book or other challenged learning resource to circulate or be used in the classroom during the reconsideration procedure. If the complainant is a parent/guardian of an enrolled student, the parent/guardian should be provided an opportunity for their child to use an alternate learning resource (if available) while the reconsideration procedure is taking place.
5.
During the first meeting of the Reconsideration Committee, the following content should generally be considered: • • • • •
6.
Review of policy/procedure Distribution of submitted REQUEST FOR RECONSIDERATION OF LEARNING RESOURCES form Distribution of the challenged learning resource Distribution of reputable, professionally prepared reviews of the learning resource (if available) Presentation by a teacher using the challenged learning resource, including but not limited to, how the resource is used, its connection to the curriculum, student learning response, etc.
At a second or subsequent meeting, the Committee should make its decision concerning the challenged learning resource through consensus when reasonable to do so. The Committee’s decision should be one of the following: • • •
Take no removal action Remove all or part of the challenged resource from use in the District; or Limit the educational use of the challenged material
7.
Within approximately thirty (30) school days of the Committee’s receipt of the complaint, the Learning Services Director or designee serving as chairperson of the Committee shall provide in writing the decision of the Committee and the justification for that decision to the Superintendent, the appropriate school principal and the complainant (by certified mail).
8.
The Committee’s decision is final and cannot be appealed.
Hudson School District – Board of Education Policies and Procedures
Previous Adoption/Revision: Cross Reference:
04/18/06; 09/13/99; 03/10/98; 08/14/90; 01/26/82 Policy #330 Curriculum Development and Improvement Policy #331 Curriculum Guides
Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #330.3 – DISPOSAL OF LEARNING RESOURCES Disposal of Learning Resources. To ensure students and staff have access to appropriate and up-to-date learning resources that further the curriculum and student learning, the Board expects professional staff to identify learning resources on a regular basis that are:
• • •
Outdated ( not current; not accurate in content, not relevant to the current curriculum) In poor condition (missing pages, soiled pages, badly torn pages, aged paper, too fine a print, unrepairable binding, inferior or faulty visual and/or sound reproductions, etc.) Not in use (none or very little) in the past 3-5 years
The disposal of text materials shall require the approval of the Superintendent or a Learning Support Services Administrator who, in collaboration with the Financial Services Director, will determine whether the text materials will be sold by the District to a textbook resale company, donated to other schools or non-profit organizations or discarded. All revenue or credit resulting from a resale will be applied to the General Fund. The Board of Education authorizes the sale and other disposal of learning resources belonging to the District that are determined by the Administration to be no longer needed for school purposes. The disposal of other learning resources shall require the approval of the school principal. Disposal practices among the schools shall be in alignment with districtlevel administrative direction and authorization.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
3/11/14 Procedure # 330.1 Learning Resources Selection Policy #690 - School Properties Disposal Wis. Stats. 120.10(12) (Sale of Property)
Hudson School District – Board of Education Policies and Procedures
POLICY #331 - CURRICULUM GUIDES The District shall develop and maintain a written and/or electronic sequential curriculum guide in the various subject areas required by State law and any other subject areas determined by the District for the purpose of:
• • • • •
assisting professional staff with delivery of the curriculum; assisting the professional staff and administration with curriculum improvement; informing parents and other interested members of the public; and complying with legal requirements.
The curriculum guide shall specify objectives, course content, resources and a program evaluation method. The Board of Education assigns responsibility for the development and maintenance of curriculum guides to the District’s professional staff under the leadership of the Superintendent, the Director of Learning Services, and Principals.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
3/11/14 08/14/90 Policy #330 Curriculum Development and Improvement Wis. Stats. 121.02(1)(k) (School district standards; curriculum plans)
Hudson School District – Board of Education Policies and Procedures
POLICY #335 - OWNERSHIP AND SALE OF CURRICULUM MATERIALS
Professional, instructional materials and other school services and equipment, including but not limited to, computer software, video products, activity packets, written materials and evaluation tools which are created by an individual staff member, are subject to the following guidelines regarding ownership and copyright provisions:
1.
If the material or software is produced during school time, under compensation by the Board or as part of the teacher's assignment, then the rights to ownership and copyright belong to the school district. If the material or software is produced as part of a federally funded program and as part of the teacher's assignment, then the material or software is considered to be in the public domain and the applicable federal guidelines prevail.
2.
Before an individual plans to produce materials or software on his/her own time, but with the use of district property, facilities or materials, the individual should request that a written agreement be drafted to spell out use of such property, facilities or materials and any accompanying costs as well as indicating rights of ownership, copyright and distribution of any potential profits. If the individual fails to make a request prior to beginning the development of a product, the district may decide to retain full property rights.
3.
If the material or software is produced outside of school time without expense, involvement, or direction on the part of the district or its administrators or use of school facilities, then the material or software rights belong to the individual for copyrighting and sale.
4.
School materials or software produced by an employee outside of school time as defined in section (3) are subject to Wis. Stats. 118.12.
Date of Board Adoption: Adoption/Revision: Cross Reference: Statutory References:
January 9, 2001 Previous
Wis. Stats. 118.12-Sale of Goods and Services at School and OAG1985, May 21, 1985 decision; 120.13 – School Board Powers (Federal Aid); Federal Law 34 CFR 80.34 – Copyrights
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #341.3 - HEALTH EDUCATION
A comprehensive health education program shall be provided by the District with emphasis on the health of the individual, the family, and the community.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Section 115.35, 118.01(2)(d), 118.33, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #341.31 - HUMAN GROWTH ANAD DEVELOPMENT The School District of Hudson believes a comprehensive health education, including human growth and development, is an integral part of the educational development of its students. Each school year, the School Board will provide the parents of each pupil enrolled in the school district, with an outline of the human growth and development curriculum used in the pupil's grade level, and information regarding how the parent may inspect the complete curriculum and instructional materials. The School Board will make the complete human growth and development curriculum and all instructional materials available upon request for inspection at anytime and prior to their use in the classroom. Human growth and development in the School District of Hudson is defined as the teaching of the following units within the sections of the health curriculum entitled Mental and Emotional Health, Family Life, Personal Health, and Prevention and Control of Disease. These units of study will include information on: Self-esteem, reasonable decision making, personal responsibility, interpersonal relationships, abstinence from adolescent sexual activity, family life, skills required of a parent, human sexuality, human reproduction, contraception, including natural family planning, prenatal development, childbirth, adoption, available prenatal and postnatal support, male responsibility, sex stereotypes and protective behavior. The School District of Hudson recognizes the rights of parents to withdraw their students from those portions of human growth and development instruction, which in the parent's opinion, may not be in agreement with the parent's value system. Students who are withdrawn from human growth and development instruction must participate in alternative health related activities to receive full course credit (.25). Students who are withdrawn from human growth and development instruction and do not complete health related activities, will receive two tenths (.2) of a whole credit (1.0). Students will not be given human growth and development instruction unless the parent(s) completes and signs the school permission form.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990 August 23, 1988 121.02(1)(j), 118.01, 118.33, 118.019(4), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.1 - PROGRAMS FOR STUDENTS WITH DISABILITIES The Board of Education recognizes its responsibility to provide an array of programs, services, accommodations, and protections for students with disabilities. The District’s legal obligations with respect to students with disabilities arise under various state and federal laws, including but not limited to the Individuals with Disabilities Education Act (IDEA), Section 504 of the Rehabilitation Act (Section 504), the Americans with Disabilities Act (ADA), and section 118.13 and Chapter 115, Subchapter V of the state statutes. IDEA Policies, Procedures, and Forms. The Board has adopted a special education policy and procedure manual and forms modeled after those provided by the Wisconsin Department of Public Instruction. The Board assigns the Student Services Director the authority and responsibility to approve and immediately implement changes to the District’s special education policies, procedures, and forms as are necessary to comply with applicable law. However, any discretionary substantive changes to the District’s special education policies, procedures, and forms that are not legally mandated shall be presented to the Board for approval prior to implementation. IDEA Programs and Services. Specific education programs and services for students with disabilities under the IDEA shall be determined by the student’s individualized education program (IEP) team and based on an assessment of the student’s individual needs. To the extent outlined in the student's IEP (and/or as a result of the application of other legal rights), such students shall participate in state or District academic assessments, with or without accommodations, or in appropriate alternate assessments. The Board assigns the Student Services Director the authority to designate and maintain a current list of the District employees who are authorized to serve as the local education agency (LEA) representative on District IEP teams and in other special education processes. Such designees shall receive periodic training that is specific to serving in that role. The District may contract with its assigned Cooperative Educational Service Agency, other public school districts, and other qualified persons to provide special education programs and/or services whenever the District determines that such contracting would appropriately meet the needs of the student(s) and otherwise serve as an appropriate means of implementing the special education and related services defined in each student’s IEP. Reports, Audits, and Plans. The Board assigns the Student Services Director the responsibility to complete and submit on a timely basis all special education report forms, audit materials, and District plans as may be required by any state or federal agency in relation to the District’s programs for students with disabilities. Section 504. Pursuant to Section 504, the District shall provide a free appropriate education (FAPE) to each eligible student who has a physical or mental impairment which substantially limits one or more major life activities. The District shall implement procedural safeguards to ensure the rights of eligible students. The Board designates the Student Services Director as the District’s Section 504 Coordinator. The Coordinator shall have primary responsibility for implementing, monitoring and evaluating the administrative procedures used within the District related to the requirements of Section 504 and this policy. The Coordinator shall also be responsible for ensuring appropriate professional development.
Hudson School District – Board of Education Policies and Procedures
The Board encourages informal resolution of complaints and concerns regarding alleged discrimination or harassment on the basis of the student’s disability or alleged violation of Section 504. However, if District efforts for informal resolution are not successful, a formal complaint may be filed under the Board’s student nondiscrimination policy. A complaint or appeal may also be made to the U.S. Office for Civil Rights-Region V in Chicago.
Date of Board Adoption Previous Adoption/Revision: Cross Reference:
Legal References: Wisconsin Statutes
08/11/15 08/12/08; 08/14/90 Policy #761 Free Reduced Price Meals; Procedure #411.1-Harassment; Procedure 411.1RULE-Harassment; Policy #423-Full-Time Public School Open Enrollment; Procedure #343.4Course Options; Policy #3460-Student Assessment Program; Policy #347-Student Records; Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion); Procedure #447.4-Student Expulsions;; Procedure #453.4-Administering Medications to Students; Procedure #411-RULE-Discrimination Complaint Procedures; Policy #364 School Counseling; Procedure #364.1-Psychological Services; Procedure #363.3-Assistive Technology for Students with Special Needs) Chapter 115, Subch. V Section 118.13 Section 118.30(2)(b)1 Section 121.54(3)
[educational programs and services for children with disabilities] [student nondiscrimination] [state student assessments; children with disabilities] [student transportation; children with disabilities]
Wisconsin Administrative Code PI 11 [educational programs and services for children with disabilities] Federal Laws
Individuals with Disabilities Education Act [programs and services for students with disabilities] Section 504 of the Rehabilitation Act of 1973 [disability discrimination; reasonable accommodations] Americans with Disabilities Act [disability discrimination; reasonable accommodations]
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.3 - GIFTED AND TALENTED PROGRAMS The district will establish a means for identifying gifted and talented students. The district will provide access to appropriate programs for students identified as gifted or talented.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Sections 118.35(1), 121.02(1) Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.4 - PROGRAMS FOR CHILDREN-AT-RISK The district program will identify "children at risk" and develop a plan for program and/or curriculum changes that will meet the needs of these students.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Section 118.153, Wis. Stats.; PI 25 Admin. Rule
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.5 - TITLE I PROGRAMMING The Hudson School District shall participate in the federal Title I program for disadvantaged students and abide by all legal requirements for such participation. The services provided through Title I funds shall be supplemental to the services provided in buildings and program areas not receiving Title I funds. The District shall ensure comparability in the provision of: 1. District-wide salary schedule 2. Teachers, administrators and support personnel 3. Curriculum materials and instructional supplies Unforeseeable changes in enrollment or personnel assignments which occur after the beginning of a school year shall not be included as a factor in determining comparability of services. Documentation verifying compliance with this policy will be updated annually and available for the Wisconsin Department of Public Instruction or auditors to review upon request.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
05/08/07 08/14/90 Chapter 1 – Education Consolidation & Improvement Act of 1981 Elementary & Secondary School Improvement Amendments of 1988 Section 1018(c) - Improving America’s Schools Act of 1994 No Child Left Behind Act of 2001
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.51 – PARENT INVOLVEMENT IN TITLE I AND ENGLISH AS A SECOND LANGUAGE (ESL) PROGRAMS
The Board recognizes the importance of parent/guardian involvement in Title I and ESL programming and, therefore, will provide appropriate opportunities for parents to become involved in the design, implementation, and evaluation of the District’s Title I and ESL programs. Specific activities for parent involvement in the District’s Title I and ESL programs shall be developed by the administration and shall include, but not be limited to:
• • • • • • • • •
Parents will receive notification, in writing, no later than 30 days after the child has been selected to participate. Parents will receive notification, in writing, when a child exits the program with an explanation of why services are no longer necessary. Parents will be involved in the development of a school-parent-student compact or English Language Learner’s Individual Student Plan outlining shared responsibility for student achievement. Parents will receive a report on their child’s progress by trimester. Parents will receive timely information about the Title I and ESL programs. Parents will be notified that they have the right to request information regarding the certification and qualifications of their child’s teachers and any paraprofessionals who instruct them. Parents will be surveyed annually to assist in program planning, policy review and improvement. Parents will be offered an annual meeting to provide input on Title I and ESL program improvements, along with improvements to policies/procedures. At this meeting, parents will also receive copies of relevant policies/procedures. ESL and Title I parents will be invited to serve as representatives on the District’s Student Services Advisory Council.
This District policy shall serve as the similarly required building policy and be available on the District’s website. As necessary, the content of this policy shall be translated to insure the understanding and participation of non-English speaking parents.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 12, 2007
Chapter 1 – Education Consolidation & Improvement Act of 1981; Elementary and Secondary School Improvement Amendments of 1988, Section 1118(c)-(f); Improving America’s Schools Act of 1994; No Child Left Behind Act of 2001
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #342.7 - SERVICES/PROGRAMS FOR ENGLISH LANGUAGE LEARNERS
ELL Program Eligibility and Exit Criteria. Students classified as English Language Learners (ELL) will no longer be considered limited-English proficient when they have the language skills necessary to compete with mainstream English speakers in age and grade appropriate settings in all areas of language development without the use of adapted or modified English materials. ELL students will: 1. Understand and speak English in relation to the full range of demands of the classroom and the academic language needed to succeed. 2. Read and comprehend English as evidenced by successful classroom performance and average district scores on standardized achievement tests. 3. Write English as evidenced by successful classroom performance and average district scores on standardized achievement tests; and 4. Meet or exceed district guidelines in their academic subjects. Reclassification
A)
Automatic Reclassification (Exiting): A student is automatically reclassified as Fully English Proficient, or no longer identified as ELL/LEP when the student reaches: 1. ELP 6 in grades K-12 by achieving an overall score of 6.0 on ACCESS for ELLs, Wisconsin’s Englishlanguage proficiency assessment; or 2. ELP 6 in grades 4-12 by achieving an overall score of 5.0 or above plus a minimum literacy subscore of 5.0 or above on the ACCESS for ELLs.
B)
Manual Reclassification: Students may be manually reclassified from: 1. Limited English Proficient (ELP 5) to Fully English Proficient (ELP 6).The School District of Hudson will consider reclassification of an ELL student as Fully English Proficient by applying the following criteria and evidence: a. The student is in the fourth grade at a minimum. b. The student achieves an overall score of 5.0 or above on the ACCESS for ELLs and the student shows clear evidence of English proficiency, but was not automatically reclassified because the student did not meet the Literacy subscore benchmark. 2.
Fully English Proficient (ELP 6) to Limited English Proficient (ELP 5). Students who were automatically reclassified to Fully English Proficient status (ELP 6) may be manually reclassified to ELP 5.0 and maintain their English Language Learner (ELL)/Limited English Proficiency (LEP) status.
The determination for manually reclassifying a student’s ELP status should be based on whether the student has sufficiently developed the academic language to demonstrate understanding in English. The School District of Hudson will consider reclassification of an ELL student by applying the following criteria and evidence:
Hudson School District – Board of Education Policies and Procedures
1.
At least two pieces of evidence of academic performance that support the reclassification decision and keeps evidence on file in the district for at least two years. Evidence should include demonstrations of grade-level proficiency, without the use of adapted or modified English materials or EL accommodations on standardized measures such as: a. District benchmark examinations (in multiple content areas); b. Writing samples or performance assessments scored with formal, standardized rubrics; c. State assessments at applicable grade levels; and d. Academic records such as semester or end-of-course grades.
2.
Evaluation for a reclassification decision should include the bilingual and/or ELL teacher, classroom teachers, parents and other relevant staff. Parent(s) and educators should agree whether language is no longer a barrier to the students’ ability to access academic content. Evidence from assessments should support educators’ judgment of English proficiency.
Note: Students with disabilities under the Individuals with Disabilities Education Act (IDEA) should meet the above standards or have Individual Education Plans (IEPs) that specify parallel, alternate standards-related criteria. Required Notification. Parental notification describing students’ English Language Proficiency and supporting evidence should be retained on file with the evidence. It is expected that parents are consulted prior to their formal notification. There should be consensus among the educators and parents about reclassification, and district policy should have procedures to follow when parents wish to have their child maintain LEP status. Required Monitoring. The district is required to monitor all Fully English Proficient (ELP 6) students for the first two school years after their exit from ELL/LEP classification. Districts must keep documentation (grade level, final ELP composite score, at least two pieces of evidence, parental notification, and additional annual evidence of English language proficiency) on file throughout the two-year monitoring period.
Date of Board Adoption: Cross Reference: Statutory References: Legal Review:
July 10, 2012 Section 115.96 Wis. Stats.; PI 13 Admin. Rule
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #343.2 - CLASS SIZE
The Board of Education believes that multiple factors must be considered in the establishment of class size. All efforts will be made to maintain classes at an optimum educational level conducive to effective teaching and learning and within the financial resources of the District.
Date of Board Adoption Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
February 10, 1998 August 14, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #343.4 - COURSE OPTIONS Resident Students Attending Individual Courses in Other Educational Institutions. Any student enrolled full-time in a public school in the District may apply to take a course(s) in another qualifying educational institution under the “Course Options” program in accordance with state law. A student may attend no more than two courses at any one time in another educational institution under this program. The District shall deny a resident student's application to attend a course(s) in another educational institution under the “Course Options” program if:
1.
The student’s application was not submitted in the manner and within the time limits established by state law;
2.
The course conflicts with the student's individualized education program (IEP); or
3.
The course does not satisfy a high school graduation requirement.
The Learning Services Director, in consultation with the Student Services Director, shall be responsible for reviewing all course applications received from District students and accepting or denying them in accordance with the criteria outlined above and established District procedures. The course application decisions of the Learning Services Director shall be nonappealable within the District. The District shall pay the costs for the course(s) as required by state law and the Wisconsin Department of Public Instruction. To the extent required by any state law or by any Department of Public Instruction (DPI) regulation or DPI procedure, the District shall process the “Course Options” application of any nonresident student whose primary school enrollment and attendance is within the public schools of the District as though the student were a resident student seeking to take a course outside the District. In other words, in any situation where the District is required to fulfill the requirements of a resident school district under the “Course Options” program, the District shall do so Nonresident Students Attending Individual Courses in the District. Nonresident public school students residing within the State of Wisconsin may apply to take a course(s) in the District under the “Course Options” program in accordance with state law and established procedures. Students may attend no more than two total courses in the District and/or in other educational institutions under the “Course Options” program during any semester. The District will deny any application that is not submitted in the manner and within the time limits established under state law and applicable District procedures. The Learning Services Director, in consultation with the Student Services Director, shall be responsible for reviewing all course applications received from nonresident students under this policy and for accepting or denying them in accordance with the same criteria that is used for making course-related eligibility decisions for students who are District residents (e.g., space availability in the course, meeting course prerequisites, academic requirements, conduct-related requirements, etc.). Preference shall, however, be given for attendance in a course to any otherwise-eligible student whose primary school enrollment and attendance is within the public schools of the District and to residents of the District who are otherwise entitled to apply to take the course under state law or under any Board policy. If the District receives more nonresident student applications to attend a course than there are spaces available, determination of which students to accept shall be made on a random basis in accordance with established procedures. The course application decisions of the Learning Services Director shall be non-appealable within the District.
Hudson School District – Board of Education Policies and Procedures
A nonresident student shall not be permitted to take a course under this policy during the term of his/her expulsion from the District or from another school to the same extent that the District would deny the student’s request, if he/she were a resident of the District, to enroll and take courses as a full-time student during the term of his/her expulsion. Other conduct-related criteria that the District would apply to determine the course eligibility of a resident student shall also be applied to nonresident student applicants. The District shall provide equal opportunities for students with disabilities to attend courses in the District under the “Course Options” program. However, if a question arises as to possible course accommodations or modifications for a student with a disability, or as to the District’s ability to implement the student’s IEP, the District shall contact the student’s parent or guardian and involve representatives of the school(s) responsible for the student’s current IEP to the extent necessary and appropriate. Nonresident students attending courses in the District will have all of the rights and privileges of similarly-situated resident students and will be subject to the same policies and rules as similarly situated resident students. The District shall not charge to or receive from the student any payment other than the payment that the student’s resident school district makes to the District pursuant to state law. Provisions Applicable to All Students Seeking to Attend Courses under this Policy. Transportation to and from any course(s) taken under this policy shall be the sole responsibility of the student’s parent or guardian, unless state or federal law otherwise requires the student’s resident school district or the educational institution that is offering the course to provide transportation. Following the District’s initial acceptance of any course application(s) under this policy, the parent or guardian must provide timely written notice to the District confirming the student’s intent to attend the specific course(s). If this confirming notice is not received by the District prior to the date the course is scheduled to begin, the student will not be permitted to attend the course under this policy. The parent or guardian of any student whose course application was denied by the District under this policy may appeal the decision to the DPI within 30 calendar days of notification of denial from the District. Date of Board Adoption: Previous Adoption/Revision: Cross References:
Statutory References:
December 9, 2014 Policy #423-Full-Time Public School Open Enrollment; #431-Compulsory Student Attendance; #424-RULE Non-Public School Student Participation; #422Admission of Nonresident Students (Other Than Open Enrollment Students); Procedure #345.6Graduation Requirements; Procedure #343.42 -Youth Options Program; #443-Student Behavior and Discipline; Procedure #411-RULEDiscrimination Complaint Procedures; Procedure #342.1-Programs for Students with Disabilities; Procedure #343.2-Class Size Section 118.13 [student nondiscrimination] Section 118.145(4) [resident students enrolled in private schools/tribal schools taking courses in the public high school Section 118.52 [public school student course options Section 118.53 [home-schooled students taking courses in the public schools] Section 118.55 [Youth Options Program]
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #343.42 - YOUTH OPTIONS PROGRAM The School District of Hudson will follow Wisconsin Statute and Administrative Code in its implementation of the Youth Options Program. However, the Board of Education provides the administration with the authority to substitute courses for those approved by the Board for an individual student if the substituted course is within the same specific subject area. The District will pay for up to eighteen (18) post-secondary credits. Students are limited to eighteen (18) postsecondary credits, total, in their junior and senior years. If a student receives a failing grade or fails to complete (drops) a course for which the District has made payments, the District will require reimbursement from the adult student or the minor student’s parent or guardian. Students who fail to provide reimbursement for a dropped or failed course will not be eligible for the Youth Options Program and will not be permitted to participate in graduation ceremonies.
Date of Board Adoption: Effective Date: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
04/13/04 05/15/04 – Juniors and 05/15/05 – Seniors 11/13/01 Wis. Stats. 118.55; Wisconsin Admin. Code PI 40.07
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #343.6 - LESSON PLANS Teachers are under contract for a specific period of time as designated in the teacher contract. The district reserves the right to request new teachers to report before the first official instructional day. Extra Duty.
1.
Staff members may be assigned extra responsibilities, as deemed necessary, to carry out the program of the Hudson Public Schools. Teachers may be assigned extra duty activity responsibilities.
2.
Teachers may be requested to attend activities in supervisory roles.
3.
Teachers are encouraged to attend parent-teacher organization meetings, and are further encouraged to attend other school functions as they affect their buildings and the district.
Lesson/Unit Plans. Each teacher is required to maintain a complete set of lesson/unit plans and make them available upon request. A duplicate copy of the plans should be submitted to the principal. Plans should be sufficiently complete so that they can easily be used by a substitute teacher.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #343.7 - DISTANCE EDUCATION (INCLUDING VIRTUAL SCHOOLS/ON-LINE LEARNING) The Hudson School District will follow Wisconsin Statute and Administrative Code in its implementation of Online Courses. However, the Board of Education provides the administration with the authority to identify courses for online study. The District will pay for up to six (6) approved online high school credits. Students are limited to six (6) online high school credits, total, in their sophomore, junior and senior years. If a student receives a failing grade or fails to complete (drops) a course for which the District has made payments, the District will require reimbursement from the adult student or the minor student’s parent or guardian. Students who fail to provide reimbursement for a dropped or failed course will not be eligible for continued participation in Online Courses and will not be permitted to participate in graduation ceremonies.
Date of Board Adoption: Effective Date: Cross Reference: Statutory References: Legal Review:
09/07/2010 Retroactive to 09/01/10 Wis. Stats. 115.28 (53)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.11 - AWARDING OF WEIGHTED CREDITS (WEIGHTED GRADING)
Weighted credit is granted for challenging college preparatory courses taken at Hudson High School or transferred in pursuant to this procedure. Courses that qualify for weighting are approved by the District and listed in the Hudson High School Course Description Handbook. Formula for Weighting Grades. Grade points are to be awarded for weighted classes based on the following conversion formula: A= A- = B+ = B= B- = C+ =
12 11 10 9 8 7
= = = = = =
15 14 13 12 11 10
C CD+ D DF
= = = = = =
6 5 4 3 2 0
= = = = = =
9 8 7 6 5 0
Rank in Class Computation. Rank in class is computed each semester on the basis of all courses except for Driver’s Education, Eighth Grade Health, and any courses taken as pass/fail. Rank is cumulative and printed on report cards for grades 9-12. Transfer of Weighted Credits. Weighted or honors courses transferred in from another school district will only be weighted in the computation of Hudson grade point average if the transfer course is comparable to a course weighted in the Hudson High School curriculum as determined by the High School Principal. Advanced Placement or International Baccalaureate courses transferred in but not available in the Hudson curriculum may be granted weighted credit if: 1) the course was completed for credit in the previous school; and, 2) the student earned a passing grade (i.e. 3, 4, or 5 on AP courses; 5, 6 or 7 on IB exams). Limitation on Weighted Credits. All students will be limited to a maximum number of weighted credits in the grade point average based on the maximum number of weighted credits available to a student who completes four years at Hudson High School. The maximum number of weighted credits will change when and if courses qualifying for weighted credit are added and identified in the Hudson High School Course Description Handbook. In the event a student exceeds the maximum number of allowable weighted credits, the first credits awarded up to that maximum number will be weighted in the compilation of grade point average. Additional credits above the maximum will be recorded as non-weighted credits.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
08/09/05
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.4 - PROMOTION AND RETENTION (INCLUDING KINDERGARTEN PROMOTION) The School District of Hudson provides a variety of acceleration opportunities for students in Kindergarten through twelfth grade. Acceleration practices enable a student to complete educational requirements in less than usual time. These practices include, but are not limited to: Early Entrance to Kindergarten, Grade Acceleration, Concurrent Enrollment, Subject Acceleration, Youth Options Program, and On line Learning Options. A student may be accelerated when the following criteria are applicable:
1. The student demonstrates intellectual ability in the superior range/category as determined by a nationally normed, individually administered measure of intellectual ability.
2. The student demonstrates the necessary pre-requisite academic skills for the subsequent/next subject or grade necessary to be successful for acceleration.
3. The student shows a high degree of persistence and motivation. 4. The student demonstrates the appropriate social/emotional/behavioral skills necessary to be successful for acceleration. The Board of Education assigns the professional staff of the District the responsibility to provide instruction, assessment and intervention designed to further student academic performance for appropriate grade progression. With this responsibility, the Board expects the professional staff to identify early (i.e. not later than the end of the first trimester) any student who appears not to be making appropriate academic progress and consequently to provide relevant intervention strategies, supports and services. The Board further expects that the professional staff will monitor the student’s response to intervention and make adjustments accordingly. At the same time that a student is identified as not making appropriate academic progress, parents shall be notified of the teacher’s assessment and the plan for intervention. Parents shall thereafter be notified periodically of their child’s response to intervention. The Board understands that grade retention, in and of itself, does not guarantee improvement in a student’s academic performance and also may have negative consequences if not totally supported by the student and the student’s parents. Therefore, the Board expects that student grade retention be rarely recommended and implemented.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
9/11/12 3/11/97 Policy #421-Entrance Age (Includes Early Admission); Procedure #345.61-Early Graduation Wis. Stats. 115.28(8), 118.14, 118.15, 118.33 Wis. Admin. Code PL 18
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.41 – SUBJECT OR GRADE ACCELERATION 1.
Any request for a student to be considered for either subject or full grade acceleration in grades K-12 should be directed to the Gifted and Talented Teacher at the building level.
2.
A Team Meeting will be held to consider the request for acceleration. The Team may include the Parent(s), Classroom Teacher, Gifted/Talented Teacher, School Psychologist, School Counselor, Principal, and any other appropriate school personnel that the District determines to be relevant to the decision making process.
3.
The Team will determine if there is sufficient or insufficient data to support a comprehensive evaluation for acceleration.
4.
If the Team determines that a comprehensive evaluation will be conducted, it will include the School Psychologist, School Counselor, Classroom Teacher and other appropriate school personnel that the District determines to be relevant to the decision making process to determine intellectual functioning, academic skill levels, and social, emotional, and behavioral skills.
5.
Upon completion of the comprehensive evaluation for acceleration, a Team Meeting will be held which will include the parents, and the evaluation team members. The following criteria must be met:
• • • • *
The student demonstrates intellectual ability in the superior range/category as determined by a nationally normed, individually administered measure of intellectual ability. The student demonstrates the necessary pre-requisite academic skills for the subsequent/next subject or grade necessary to be successful for acceleration. The student shows a high degree of persistence and motivation. The student demonstrates the appropriate social/emotional/behavioral skills necessary to be successful for acceleration. Additional criteria may be required as developed at the discretion of the department and building principal.
6.
If acceleration is recommended as a result of the comprehensive evaluation, the parent must give approval for the acceleration decision.
7.
If a parent disagrees with the decision of the recommendation from the results of the comprehensive evaluation, an appeal may be made to the Director of Student Services.
8.
If there is agreement for the acceleration, a Differentiated Education Plan (DEP) will be developed. The student’s progress will be monitored by the Gifted and Talented Teacher. A formal review will take place during the first year of acceleration and once during the following year. Individuals involved in the review may include the Parents, Principal, Teachers, School Psychologist, and the School Counselor. The review procedures will include evaluation as to whether the acceleration plan should continue and also discussion of plans for transition from school year to school year, teacher to teacher, school to school, and course to course. Following the second year of review, the Gifted and Talented Teacher at the building level will be responsible for monitoring student progress through the annual DEP process.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
9/11/12 3/11/97 Policy #361-Instructional and Library Materials Selection and Reviews
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.42 – STUDENT GRADE PROMOTION – GRADES FOUR AND EIGHT Student Promotion – Grades Four and Eight. In accordance with State statute, the Hudson Board of Education requires that students meet specific Board-approved criteria for grade promotion from fourth to fifth and from eighth to ninth grade. Therefore, no student may be promoted from fourth to fifth or from eighth to ninth grade unless the student satisfies the criteria for promotion specified in this policy. Grade promotion decisions shall be based on the following criteria: 1) academic performance 2) scores on the State assessment and 3) recommendations of teachers based solely on academic performance. For those students excused by their parents from participating in State assessments, grade promotion decisions shall be based on the other specified criteria. Grade Four Promotion. The Board of Education assigns the professional staff of the District the responsibility for implementing Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion) pursuant to the criteria established in the Policy. Academic Performance. Students who achieve an average grade of at least 1.5 in each subject area assessed during the first two trimesters of the fourth grade will be eligible for promotion to the fifth grade. Subject areas include reading, writing, math and integrated units of social studies and science. Students who achieve an average grade below 1.5 in any assessed subject area will be brought to the attention of the school counselor through a written promotion profile submitted by the students’ teachers. Scores on the State Assessment. Students failing to meet the academic performance criteria in one or more assessed subject areas may satisfy the requirement for that subject area by scoring basic, proficient or advanced in the deficient subject area on the State assessment. Teacher Recommendations. Students who fail to qualify for promotion through a combination of academic performance and scores on the State assessment will be referred to a Promotion Review Team. Parents of the students will be notified of the referral and the review process. The Team will be composed of the elementary principal, school counselor and the student’s fourth grade teacher. The Promotion Review Team will consider additional academically-related factors such as the student’s response to previous and ongoing interventions and, if applicable, the student’s academically-related accommodations in a 504 plan. Based on the information presented, the Team will decide by consensus upon grade promotion or grade retention. If a consensus decision is not achieved, the student will be promoted. The Individualized Education Program (IEP) team will make the promotion or retention decision for students with disabilities enrolled in special education. Record of Decision and Follow-Up With Parents. A written or electronic record of the decision of the Promotion Review Team will be developed and maintained as part of the student’s progress records. As soon as possible but within ten (10) school days, the Principal will communicate the decision of the Team with the student’s parents and provide them with a copy of the record. The decision of the Promotion Review Team shall be final and not subject to appeal. Grade Eight Promotion. The Board of Education assigns the professional staff of the District the responsibility for implementing Policy Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion) pursuant to the criteria established in the Policy.
Hudson School District – Board of Education Policies and Procedures
Academic Performance. To be eligible for promotion under this criteria, a student must achieve ONE of the following:
1.
A 5.0 (C-) combined grade point average, on a 12-point scale, in the core subject areas (math, science, language arts, and social studies) taken during the first two trimesters of the 8th grade academic year
2.
A 6.0 (C) combined grade point average, on a 12- point scale, calculated for all subjects taken during the first two trimesters of the eighth grade year In both cases, trimester grades will be used for the purpose of calculating grade point average. Scores on the State Assessment. Students who are unable to meet the academic performance criteria for promotion may become eligible for promotion through their scores on the State assessment. To be promoted under this provision, a student must achieve scores of proficient or advanced in any two of the subject areas tested and at least basic in the remaining three subjects. To achieve a score of basic on the writing test a student must score at least 4.0 on a 9.0 scale. Teacher Recommendations. Students who fail to qualify for promotion through a combination of academic performance and scores on the State assessment will be referred to a Review Panel consisting of the Principal, a counselor, and a teacher from the House team to which the student is assigned. Parents will receive notification that their child is under academic review for purposes of promotion to ninth grade or retention in eighth grade. The eighth grade teacher team to which the student is assigned will provide the Panel with past and present academicallyrelated information from the student’s record and their knowledge of the student’s day-to-day academic performance. Such information includes, but is not limited to, the student’s response to previous and ongoing interventions and, if applicable, the student’s academically-related accommodations in a 504 plan. Based on the available information, the Review Panel will decide by consensus upon grade promotion (with or without conditions for the student’s participation in ninth grade academic alternative support programs and services) or grade retention. If a consensus decision is not achieved, the student will be promoted. The Individualized Education Program (IEP) team will make the promotion decision for students with disabilities enrolled in special education. Record of Decision and Follow-Up With Parents. A written or electronic record of the decision of the Review Panel will be developed and maintained as part of the student’s progress records. As soon as possible but within ten (10) school days, the Principal will communicate the decision of the Review Panel with the student’s parents and provide them with a copy of the record. The decision of the Review Panel shall be final and not subject to appeal.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
July 8, 2014 5/13/14; 01/13/04; 08/14/90 Procedure #421.1-Admission to First Grade; Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion) Wis. Stats. 118.30 (Pupil assessment) and 118.33(6) (Criteria for promotion)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.6 - GRADUATION REQUIREMENTS
In compliance with State law and for the purpose of preparing each student for post-secondary success, the Board of Education sets forth the following course and credit requirements in order for a student to be granted a Hudson High School diploma: 2016 Graduates Requirements English Science Social Studies Mathematics Physical Education Health Advisory Elective Courses Total Credits
Four Credits Two Credits Three and One-Half Credits Two Credits One and One-Half Credits One-Half Credit (taken grades 7-12) One Quarter Credit Nine and One-Half Credits Twenty-Three and One Quarter (23.25)
2017 and after Graduates Requirements* English Science Social Studies Mathematics Physical Education Health Advisory/Academic Career Plan Elective Courses Total Credits
Four Credits Three Credits Three and One-Half Credits Three Credits One and One-Half Credits One-Half Credit (taken grades 7-12) One Credit Seven and One-Half Credits Twenty-Four Credits (24.00)
*Beginning with the graduation class of 2017 for those students enrolled in a Career Partnership Academy, other credit requirements may apply as defined by administration. Such modified credit requirements will satisfy all or part of the seven and one-half credits for elective courses and comply with state law. *Beginning in the 2016-17 school year, in order to be eligible for a District high school diploma, a student must have taken and successfully completed the state required civics test while enrolled in the high school grades in the District. A student with a disability for whom an individualized education program (IEP) is in effect must also take the civics test, however, his/her graduation shall not be conditioned on the successful completion of the test. All students eligible for the granting of a Hudson High School diploma must have obtained the required credits through satisfactory academic performance and the recommendations of the respective teachers. Certain courses may satisfy one of the state-mandated credit requirements under an equivalency standard. Where the District approves and offers a course under a credit equivalency standard, a student may be eligible to take the course to satisfy a state-mandated credit requirement.
Hudson School District – Board of Education Policies and Procedures
All students eligible for the granting of a Hudson High School diploma must attend school through the end of their Senior year unless approved by the High School Principal for early graduation pursuant to established Board of Education policy. The graduation requirements for students with identified special education needs shall be based upon the graduation requirements stated above, unless modified through an Individualized Educational Plan (IEP) for the student. Credit and distribution of credit requirements may be waived by the Board of Education for pupils enrolled in an alternative education program, as defined in Wisconsin statutes and administrative code, and who the Board of Education determines have demonstrated a level of proficiency in the four core content areas and in physical education equivalent to that which the student would have attained had the student satisfied credit requirements.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Legal Review:
02/09/16 1976; 03/24/87; 08/14/90; 06/09/98; 05/08/01; 05/08/07; 04/12/11; 1/14/14 Procedure #412.1-Full-Time Students; Procedure #345.61-Early Graduation; Procedure #345.62–Graduation Exercises; Procedure #345.64 Physical Education Credit Options; Procedure #345.65-General Equivalency Diplomas; Procedure #345.6-RULE-Awarding Credits and Grade Points for Nontraditional Coursework; Procedure #345.1- Awarding of Weighted Credits (Weighted Grading); Procedure #343.7-Distance Education (Including Virtual Schools/On-Line Learning) Wis. Stats. 118.33-High School Graduation Standards
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.6-RULE - AWARDING CREDITS AND GRADE POINTS FOR NONTRADITIONAL COURSEWORK Foreign Exchange Programs. A letter will be provided to the student by the Guidance Office prior to the student leaving for the exchange program in order to identify guidelines on courses that should be taken in the foreign country. Once student placement is secured, the student is responsible for providing a course schedule to the Hudson High School Guidance Department as soon as possible. Required courses (American Literature, U.S. History, Biology, Government and Health) must be completed at Hudson High School or through approved transfer courses. Credits will be given on a 60 hours = 1/2 credit basis with no grade point included. Documentation of courses taken and hours completed must be submitted to the Guidance Department upon the student’s return to the high school. Treatment Programs. Credit may be given on a 60 hours = 1/2 credit basis for a student’s participation in a treatment program, dependent upon curriculum equivalency, student performance and the amount of time in the program. No grade point is included. Enhancement/Enrichment Experiences. Summer camps; College courses; Other alternative opportunities. Enhancement/enrichment experiences will be recorded on the student’s transcript but no credit or grade point will be given unless included as part of a Differentiated Educational Plan (DEP) or approved in advance by the principal. A DEP is available only to those students identified by the school as gifted and/or talented. Requests will be reviewed by a teacher from the department involved, a counselor and the principal. Courses taken under this provision will not be given weighted grade points. Enhancement/ enrichment experiences will be recorded as elective credits, not as substitutes for required courses. For college courses, the amount of credit awarded will be determined by using the credit conversion formula shown under the Youth Options section below. Other approved experiences will be awarded credit on an hourly basis. A minimum of 60 hours of instruction is required for ½ credit and 120 hours for a full credit. Youth Options. The Youth Options program, timelines, and procedures are statutorily determined and therefore adhered to by the School District of Hudson. Elective credit will be awarded for courses taken under the Youth Options program, however, weighting of Youth Options courses will not be allowed. The following credit conversion formula will be used: College:
2 quarter credits = .25 HHS credits 3 quarter credits = .50 HHS credits 4 quarter credits = .75 HHS credits 5 quarter credits = 1.00 HHS credits
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
College: 2 semester credits = .50 HHS credits 3 semester credits = .75 HHS credits 4 semester credits = 1.00 HHS credits
August 12, 2003 November 11, 1997 Procedure #343.42- Youth Options Program Wis. Stats. 118.55 – Youth options program; PI 40.07 – Determination and awarding of high school credit for post-secondary courses taken under the Youth Options program.
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.61 - EARLY GRADUATION In order to permit high school students the opportunity of enrolling in college or technical school in January of their senior year, rather than in June or September, it shall be the policy of the Board to allow such students to complete their high school work in seven semesters rather than eight, in accordance with established guidelines, provided the following conditions are met:
1. 2. 3.
Parental consent A conference with the counselors Sufficient credits in accordance with Board policy and state law
Only one commencement will be held each year and those fulfilling requirements early may participate in the year end commencement. Criteria for Early Graduation
1.
Graduation requirements continue to be 21 credits for grades 9-12 through the graduating class of 2001. Credits earned in grade 8 do not apply to early graduation. Beginning with the 2002 graduating class, twenty-three (23) credits will be required.
2.
All sophomores will continue to earn 6 to 6 1/2 credits because of driver education.
3.
Juniors may take classes leading to 6 credits, if they have successfully completed 6-6 1/2 credits in grade 10.
4.
Juniors who wish to complete their work early must file a request for acceptance for early graduation prior to registration for their senior year. This application must be accompanied by parental request and approved by guidance personnel and administrative staff.
5.
All early graduates must successfully meet all of the school's requirements in the English, Social Studies, Mathematics and Science areas and have earned 18 1/4 credits at the end of the junior year and must meet physical education and health requirements. Beginning with the graduating class of 2002, 20.25 credits must have been earned by the end of the junior year.
6.
Building level decisions may be appealed to the Director of Pupil Services. Exceptions to these criteria will be forwarded to the Board for approval.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 9, 1998 Dec. 12, 1972, August 14, 1990, October 9, 1990, December 10, 1996 Section 118.33, Wis. Stats., PL 18 Wis. Admin. Code
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.62 - GRADUATION EXERCISES For Students Attending the Graduation Ceremonies. Members of the Board of Education will present diplomas to the graduating class. At a Board Member’s request, the Board Member may present the diploma to his/her child. Only senior students who attend classes a minimum of 90% of their scheduled time during the final semester will be allowed the privilege of participating in the graduation ceremony. Absences will be excused pursuant to Policy #431-Compulsory Student Attendance. For Students Not Attending the Graduation Ceremonies. Those students choosing not to attend or who are ineligible to attend graduation ceremonies, may either pick up their diploma from the High School or have it mailed. For Students in the Alternative School. Alternative School students meeting graduation requirements at any time during the school year may choose to receive their diploma at the next graduation ceremony or receive their diploma from the administrator responsible for Alternative School. Dress Code for High School Graduation Ceremony. The High School graduation ceremony is a time to honor our students who have successfully completed the requirements for graduation. It is also a time for members of the Senior Class so honored to come together one last time in a respectful and dignified manner to receive their diplomas with family and friends in attendance. All members of the Senior Class eligible and choosing to participate in the graduation ceremony must wear the traditional cap and gown selected by the District. The only exception will be made for a student to wear his/her U.S. military uniform instead of the traditional cap and gown provided the following conditions are met: 1. 2. 3. 4.
The student (and the student’s parents if the student is under 18-years of age) must submit a request in writing to the Principal. The student must have successfully completed basic training and have active duty status. The student must submit to the Principal written permission from his/her Commanding Officer to wear the military uniform in the High School graduation ceremony. The student must wear a dress uniform (not a utility uniform or military fatigues).
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
May 13, 2014 5/12/81; 8/14/90; 11/28/94; 4/12/11; 4/9/2013 Policy #431-Compulsory Student Attendance
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.64 - PHYSICAL EDUCATION CREDIT OPTIONS Physical Education Credit Option. Purpose: The Board of Education values both physical activity and flexible opportunities to complete graduation requirements. Eligible students may complete an additional one-half credit course in English, Mathematics, Social Studies, Science or Health education that is not otherwise required for graduation in lieu of one-half credit of physical education for purposes of high school graduation. A student is eligible for this option under the following conditions: 1.
The student has participated in one or more approved high school sports or other extra-curricular athletics after 10th grade and during a semester in which the student is not enrolled in a for-credit physical education class that is required for graduation. Approved sports and organized physical activities include: a. Junior varsity and varsity level Wisconsin Interscholastic Athletics Association (WIAA)-sanctioned sports sponsored by the District. b. The following additional school-sponsored sports and other extra-curricular athletics: Raidaires (dance line), cheerleading or adapted floor hockey.
2.
During each sport season (or other activity period) used to establish eligibility for the physical education credit option, the student must not have (1) been subject to any disciplinary suspension from a contest or performance imposed either by the supervisor/coach or under any applicable code of conduct; (2) violated any applicable code of conduct during the season (or activity period), the penalty for which was, or would have been, suspension from one or more contest or performances, even though the penalty was not assessed or served during the season; and (3) been absent from a practice or contest/performance without an acceptable excuse.
3.
A student must have his/her eligibility for the physical education credit option fully approved, including successful completion of his/her participation in the qualifying sport or other activity, by the end of the fall season of their senior year.
4.
The procedure for awarding additional 0.5 credit in lieu of 0.5 credit in Physical Education is as follows: a. Student has provided evidence of completing and passing (C+) all freshmen and sophomore level physical education courses; b. Student has requested additional 0.5 credit in lieu of 0.5 credit in Physical Education through assigned guidance counselor by submitting Physical Education credit option form; c. Student has received approval of parent guardian, guidance counselor, and building principal on form; d. Student has enrolled in a high school course in the junior or senior year in the area of English, Social Studies, Mathematics Science or Health equal to or greater than 0.5 credit; and e. Student has successfully completed an additional 0.5 credit, (earned a passing grade), in a course in the areas of English, Social Studies, Mathematics, Science or Health, beyond the course required for graduation.
5.
The decision of the principal is final.
Date of Board Adoption: Cross Reference: Statutory References: Legal Review:
05/14/13 (effective with incoming graduation class of 2017) Section 118.13, 118.33(1), 118.33(1)(e)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.64 - RULE - PHYSICAL EDUCATION CREDIT OPTION REQUEST FORM Eligible students may complete an additional one-half credit course in English, Mathematics, Social Studies, Science or Health education that is not otherwise required for graduation in lieu of one-half credit of physical education for purposes of high school graduation. Procedure for awarding additional 0.5 credit in lieu of 0.5 credit in Physical Education. a. Student has completed and passed (C+) all freshman and sophomore level physical education courses. b. Student has requested additional 0.5 credit in lieu of 0.5 credit in Physical Education through assigned guidance counselor by submitting Physical Education Credit Option Request form. c. Student has received approval of parent guardian, school counselor, and building principal. d. Student successfully participates in one or more approved high school sports/activities beyond sophomore year. e. Student has enrolled in an approved high school course in the junior or senior year in the area of English, Social Studies, Mathematics, Science or Health equal to or greater than 0.5 credit. f. Student has successfully completed an additional 0.5 credit, (earned a passing grade), in the approved course. Name (please print) ___________________________________________________________ Address _____________________________________________________________________ Home phone number __________________________________________________________ Verification of freshman and sophomore level physical education courses: Course Name Counselor signature indicating successful completion of course 9th grade PE course 10th grade PE course Additional English, Social Studies, Mathematics, or Science course requested: Course Name Counselor signature indicating successful completion of course
Approved sport or organized physical activity: Sport/Activity and Year of Athletic Director signature indicating successful completion of sport Participation
_____________________________________ Student Signature Date
_______________________________________ Parent/Guardian Signature Date
_____________________________________ Counselor Signature Date
_______________________________________ Principal Signature Date
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #345.65 - GENERAL EQUIVANCY DIPLOMAS The Board of Education gives the High School administration the authority to prescribe a High School Diploma alternative for students who meet statutory requirements. When the student successfully completes all components of the program, the student will be granted a Hudson High School diploma and may participate in the same ceremony provided to other graduates.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
08/08/06 December 12, 1995 Administrative Guidelines 118.15, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #346 - STUDENT ASSESSMENT PROGRAM Balanced, ongoing assessment is essential to the District’s mission of providing an education appropriate for each student. Systematic collection, analysis, interpretation and application of assessment data are necessary to determine student learning and progress, to allow for accountability in teaching and learning, and to facilitate appropriate program review and revision. In addition to large-scale assessments, District assessment plans and procedures may involve the use of a variety of formal and informal assessment techniques including but not limited to any assessments required by state and federal laws. The Board expects all assessments to be developed from and aligned to clearly articulated instructional goals and achievement expectations, to serve an instructionally-relevant purpose, to utilize an appropriate methodology, and to reasonably control for sources of bias and distortion that can lead to inaccurate assessment. Decisions regarding the assessment of students with disabilities and English language learners shall be made on an individualized basis to the extent required by law and in accordance with established District policies and procedures. Summary District assessment data will be available to administrators, curriculum committees and the Board. Appropriate summary assessment reports will also be provided to the public as required by law. Summary data will be used for curriculum development and evaluation, program development and evaluation, establishing District goals, allocating resources, and developing intervention plans at the classroom, building, and District level as needed. Summary data will also be used to monitor the effectiveness of curriculum, materials, and instruction, to identify relevant trends with respect to groups of students, to provide accountability to parents, guardians and interested citizens, and to determine areas for professional learning and study. When maintained by the District, scores, grades, and other assessment data that are personally identifiable to an individual student are legally-protected student records that will not be disclosed except as otherwise permitted or required by applicable law and by the District’s student records policies. As required by law or permitted by Administrative guidelines/procedures, a student may be excused from taking a state assessment upon written request of the student’s parent or guardian. The District shall not discriminate in the methods, practices and materials used for testing and evaluating students on the basis of sex, race, religion, national origin, color, ancestry, creed, pregnancy, marital or parental status, sexual orientation, physical, mental, emotional or learning disability, handicap. This does not, however, prohibit the use of special testing or counseling materials or techniques to meet the individualized needs of students. Discrimination complaints shall be processed in accordance with established procedures.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
Wisconsin Administrative Code
April 14, 2015 Procedure #347 Student Records; Policy #347-Procedures for the Maintenance and Confidentiality of Student Records; Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion; Procedure #411-RULEDiscrimination Complaint Procedures;Procedure #342.1; Programs for Students with Disabilities; Policy #381-Teaching About Controversial Issues; Policy #364#School Counseling; Procedure #364.1-Psychological Services; Procedure #363.3-Assistive Technology for Students with Special Needs; Procedure #342.7 Services/Programs for English Language Learners Section 115.77(1m)(bg) [assessments; students with disabilities] Section 118.13 [student nondiscrimination] Section 118.30 [state required student assessments] Section 118.33(6) [use of state student assessment scores in promotion decisions] Section 121.02(1)(r) [school district standard; 3rd grade reading tests] Section 121.02(1)(s) [school district standard; state-required examinations] Elementary and Secondary Education Act [Part A - Subpart 1] PI 8.01(2)(r) [3rd grade reading tests] PI 8.01(2)(s) [achievement tests] PI 9.03(1) [student nondiscrimination in testing/evaluation policies] PI 13 [assessments; limited English proficient students]
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #347 - STUDENT RECORDS
Student records shall be maintained in the interest of the student to assist school personnel in providing appropriate educational experiences for each student in the District. The Board recognizes the need for confidentiality of student records. Therefore, the District shall maintain the confidentiality of student records at collection, storage, disclosure and destruction. Student records shall be available for inspection or release only with prior approval of the student’s parent or guardian or the adult student, except in situations where legal requirements specify release of records without such prior approval. The Student Services Director shall have primary responsibility for the collection, maintenance and dissemination of individual student records associated with disability or expulsion in accordance with state and federal laws and established District procedures. Building principals shall have primary responsibility for the collection, maintenance and dissemination of all other individual student records in accordance with state and federal laws and established District procedures. Student record notices shall be published annually in accordance with state and federal law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Wisconsin Statutes
Federal Laws
07/2015 08/14/90; 1979; 10/26/74 Policy #347-Student Records; Procedure #342.1-Programs for Students with Disabilities; Procedure #447.4 Student Expulsions; and Procedure #447.4-RULE-Student Expulsion Procedures Section 19.65 [rules of conduct; employee training; and security regarding personally identifiable information] Section 48.396 [law enforcement officer records] Section 115.812(2) [reporting information regarding specified students with disabilities to appropriate county departments] Section 118.125 [state student records law; policies required] Section 118.126 [privileged communications related to student alcohol and drug use] Section 118.127 [law enforcement agency record information] Section 118.51(8) [full-time open enrollment; disciplinary records] Section 118.52(10) [course options; disciplinary records] Section 146.82 [confidentiality of patient health care records] Section 146.83 [access to patient health care records] Section 252.15 [access to HIV test results] Section 767.41(7) [custody and physical placement; parent access to records] Section 938.396 [access to records; law enforcement and court records] Section 950.08(2w) [information provided by district attorney to schools in criminal cases] Family Educational Rights and Privacy Act [federal student records law] 34 C.F.R. part 99 [U.S. Department of Education FERPA Regulations] 34 C.F.R. part 300 [U.S. Department of Education IDEA regulations; confidentiality and maintenance of records] Elementary and Secondary Education Act (20 U.S.C. § 7908) [military access to student information] National School Lunch Program [heightened privacy rules for students’ eligibility status and other NSLP records]
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #347.1 - PROCEDURES FOR THE MAINTENANCE & CONFIDENTIALITY OF STUDENT RECORDS
A.
CONTENT OF RECORDS – Student records include all records relating to an individual student other than notes or records maintained for personal use by teachers or other certified personnel which are not available to others, records necessary for and available only to persons involved in the psychological treatment of a student, and records created or received by the District after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student.
1.
Progress records maintained by the school include a list of courses taken by the student, the student's grades, the student’s immunization records, the student's extracurricular activities and the student's attendance record.
2.
Behavioral records maintained by the school include psychological tests, tests relating specifically to achievement or measurement of ability, written statements relating specifically to an individual student's behavior, the student’s disciplinary record, the student’s physical health records other than his/her immunization records, patient health care records, Individual Education Program (IEP) records, law enforcement agency records, court records and any other student records which are not progress records.
a. "Law enforcement agency records" include those records and other information obtained from a law enforcement agency relating to: (1) the use, possession or distribution of alcohol or a controlled substance by a student enrolled in the District, (2) the illegal possession of a dangerous weapon by a child, (3) an act for which a District student was taken into custody based on the law enforcement officer's belief that he/she violated or was violating any state or federal criminal laws, and (4) the act for which a juvenile enrolled in the District was adjudged delinquent. The law enforcement agency may provide such record information to the District on its own initiative or on the request of the Superintendent or designee, subject to the agency's official policy. If a law enforcement agency denies access to any of the aforementioned records, the District may file a petition with the court seeking access to the records based on legitimate educational or safety interests in the records.
b. "Court records" include those records received from a court clerk concerning a juvenile enrolled in the District who: (1) has had a petition filed with a court alleging that he/she has committed a delinquent act that would be a felony if committed by an adult, (2) has been adjudged delinquent, (3) has school attendance as a condition of his/her court dispositional order, or (4) has been found to have committed a delinquent act at the request of or for the benefit of a criminal gang that would be a felony if committed by an adult, and has been adjudged delinquent on that basis.
c. “Physical health records" include basic health information about a student, including the student’s immunization records, the student's emergency medical card, a log of first aid and medicine administered to the student, an athletic permit card, a record concerning the student's ability to participate in an education program, the results of any routine screening test such as for hearing, vision or scoliosis, and any followup to such test, and any other basic health information as determined by the State Superintendent of Public Instruction.
d. "Patient health care records" include all records relating to the health of a student prepared by or under the supervision of a health care provider which are not included in the student "physical health records" Hudson School District – Board of Education Policies and Procedures
definition above. Any record that is required to be treated as a patient health care record is subject to different disclosure and confidentiality requirements than other behavioral records.
3. Directory data are those student records that include: • • • • • • • • B.
The student’s name The student’s major field of study The student’s participation in officially recognized activities and sports The student’s weight and height if a member of an athletic team The student’s dates of attendance The student’s photograph The student’s degrees and awards The name of the school most recently previously attended by the student
CONFIDENTIALITY - All student records are confidential, with the following exceptions and subject to any other disclosures of student records that may be mandated by state or federal law:
1.
Release of Student Records to Students and Parents or Guardians
a. A student or the parent or guardian of a minor student shall, upon request, be shown and provided with a copy of the student's progress records.
b. To the extent authorized by state and federal law, an adult student or the parent or guardian of a minor student shall, upon request, be shown the student's behavioral records in the presence of a person qualified to explain and interpret the records. Such a student or parent or guardian shall, upon request, be provided with a copy of the behavioral records.
c. To the extent authorized by state and federal law, a parent shall have access to a student's school records regardless of whether the parent has legal custody of the child, unless the parent has been denied periods of physical placement with the child as ordered by the court.
d. Personally identifiable information from an adult student's records may be disclosed to the student's parent(s) or guardian(s), without the adult student's written consent, if the adult student is a dependent of his/her parent(s) or guardian(s) under the Internal Revenue Code. However, disclosure under this paragraph shall not be made when an adult student has informed the school, in writing, that the information may not be disclosed.
2.
Access to Student Records (Other than Patient Health Care Records) by School Officials
a. School officials shall have access to a student’s records only if they have a legitimate educational interest, including safety interest, in the record. A "school official" is a person employed by the District who is required by the Department of Public Instruction (DPI) to hold a license; a law enforcement officer(s) who is individually designated by the Board and assigned to the District, a person who is employed by or working on behalf of the District as an administrator, supervisor, instructor or support staff member (including health or medical staff); a person serving on the Board; a person or company with whom the District has contracted to perform a specific task (such as an attorney, hearing officer, auditor, medical Hudson School District – Board of Education Policies and Procedures
consultant or therapist); or a person serving on an official committee such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a "legitimate educational interest" if the official needs to review a student record in order to fulfill his/her professional or District responsibility.
b. Law enforcement agency record information received by the District may be made available to those school officials with legitimate educational interests, including safety interests, in the information. If law enforcement agency record information obtained by the District relates to a District student, the information may also be disclosed to those District employees who have been designated by the Board to receive that information for the purpose of providing treatment programs for District students. The information may not be used as the sole basis for suspending or expelling a student from school, or as the sole basis for taking any other disciplinary action against a student, except action under the District's athletic/activity code.
c. Court records obtained by the District must be disclosed to District employees who work directly with the juvenile named in the records or who have been determined by the Board to have legitimate educational interests, including safety interests, in the information. An employee cannot further disclose the information, and the information cannot be used as the sole basis for suspending or expelling a student from school, or as the sole basis for taking any other disciplinary action against a student, except action under the District's athletic/activity code.
d. Notwithstanding their confidential status, student records may be used in suspension and expulsion proceedings and by individualized education program teams under special education laws.
3.
Release of Student Progress and Behavioral Records (Other Than Patient Health Care Records) to Others
a.
Student records shall be disclosed at the request or order of a court. When legally required, the District will make a reasonable effort to notify a parent or guardian of a court order for disclosure of student records prior to complying with the order except when (1) a parent or guardian is a party to a court proceeding involving child abuse and neglect or dependency matters and the order is issued in the context of such a proceeding; (2) the court order itself prohibits such notice; (3) or any applicable law prohibits disclosure of the order to the parent or guardian.
b.
If school attendance is a condition of a student's court dispositional order under state law, the District shall notify the court or, if the student is under the supervision of an agency, the agency that is responsible for supervising the student within five days after having knowledge of any violation of the condition by the student.
c.
A law enforcement agency shall be provided a copy of a student's attendance record if the law enforcement agency certifies in writing that the student is under investigation for truancy or for allegedly committing a criminal or delinquent act and that the law enforcement agency will not further disclose the student's attendance record information except as permitted by law. When a student's attendance record is disclosed to a law enforcement agency for purposes of truancy, the student's parent or guardian shall be notified of that disclosure as soon as practicable after the disclosure.
d.
A fire investigator shall be provided a copy of a student's attendance record if the fire investigator certifies in writing that: (1) the student is under investigation for arson; (2) the student's attendance record is
Hudson School District – Board of Education Policies and Procedures
necessary for the fire investigator to pursue his/her investigation; and (3) the fire investigator will use and further disclose the student's attendance record only for the purpose of pursuing that investigation.
e.
The District may disclose student records to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of any individual. In making this determination, the District may take into account the totality of the circumstances pertaining to a threat to the health or safety of a student or other individuals. If the District determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from student records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals. The District shall record the following information when it discloses student record information under this exception: (1) the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure; and (2) the parties to whom the District disclosed the information.
f.
The District shall disclose pertinent student records to an investigating law enforcement agency or district attorney if the person to whom the records are disclosed certifies in writing that the records concern the juvenile justice system and the system’s ability to effectively serve the student, relate to an ongoing investigation or pending delinquency petition, and will not be disclosed to any other person except as otherwise authorized by law.
g.
The District shall make student records available for inspection or, upon request, disclose the contents of student records to authorized representatives of the Department of Corrections, the Department of Health Services, the Department of Children and Families, the Department of Justice, or a district attorney for use in the prosecution of any proceeding or any evaluation conducted under Chapter 980 of the state statutes (related to commitment of sexually violent persons), if the student records involve or relate to an individual who is the subject of the proceeding or evaluation.
h.
Upon the written permission of an adult student, or the parent or guardian of a minor student, the school shall make available to the person named in the permission form the student's progress records or such portion of his/her behavioral records as determined by the person authorizing the release. Law enforcement records may not be made available under this exception unless specifically identified by the adult student or by the parent or guardian of a minor student in the written request.
i.
Student records shall be provided to a court in response to a subpoena by parties to an action for in camera inspection, to be used only for purposes of impeachment of any witness who has testified in the action. The District will make a reasonable effort to notify a parent or guardian of the subpoena prior to complying with the subpoena except when (1) a parent or guardian is a party to a court proceeding involving child abuse and neglect or dependency matters and the subpoena is issued in the context of such a proceeding; (2) the subpoena itself prohibits such notice; (3) or any applicable law prohibits disclosure of the subpoena to the parent or guardian.
j.
Under conditions where the disclosure is permitted under both state and federal law, the District shall provide to the DPI, or another authorized federal, state, or local agency, or such an agency’s authorized representative, any student record information that relates to an audit, evaluation, or any compliance or enforcement activity, that is associated with a federal or state-supported education program. In the case of disclosures to Department of Public Instruction (DPI), the District shall provide student records needed by the department to determine compliance with requirements under Chapters 115 to 121 of the state statutes.
Hudson School District – Board of Education Policies and Procedures
Student records may also be provided to the DPI for other purposes consistent with both state and federal law.
k.
Information from a student's immunization records shall be made available to state and local health officials to carry out immunization requirements. Written consent for the disclosure will be obtained in circumstances required by federal law.
l.
Upon request and after obtaining written consent to the extent required by federal law, the names of students who have withdrawn from school prior to graduation to participate in a program leading to high school graduation or an equivalency diploma shall be provided to the technical college district board in which the public school is located or, for verification of eligibility for public assistance, to the Department of Health Services, the Department of Children and Families or a county department under section 46.215, 46.22 or 46.23 of the state statutes.
m. Annually, on or before August 15, the District shall report to the appropriate community services boards established under sections 51.42 and 51.437 the names of students who reside in the District, who are 16 years of age or older, who are not expected to be enrolled in an educational program two years from the date of the report and who may require services under section 51.42 or 51.437 (community mental health, development disabilities, alcoholism and drug abuse). The parent(s) or guardian(s) of such students shall be contacted to obtain informed consent prior to making such a report.
n.
4.
The District shall provide student records necessary for purposes of open enrollment in another public school district to the extent required by law. These records may include copies of any individualized education program (IEP) that has been developed for a student with a disability and the following student discipline-related records:
(1)
A copy of any expulsion findings and orders or records of any pending disciplinary proceedings involving the student;
(2)
A written explanation of the reasons for the expulsion or pending disciplinary proceedings; and
(3)
The length of the term of the expulsion or the possible outcomes of the pending disciplinary proceedings.
Release of Patient Health Care Records All student patient health care records shall remain confidential. They may be released only to persons specifically designated in state law or to other persons with the informed consent of the patient or a person authorized by the patient. Student patient health care records maintained by the District may only be released without informed consent to a District employee or agent if any of the following apply:
a. The employee or agent has responsibility for the preparation or storage of patient health care records. b. Access to patient health care records is necessary to comply with a requirement in federal or state law.
Hudson School District – Board of Education Policies and Procedures
Any record that concerns the results of a test for the presence of HIV or antibody to HIV (the virus which causes acquired immunodeficiency syndrome AIDS) shall be confidential and may be disclosed only with the informed written consent of the test subject. 5. Release of Directory Data Except as otherwise provided, directory data may be disclosed to any person without prior consent of parents, guardians or adult students after the school has: (a) notified parents, guardians, and adult students of the categories of information which it has designated as directory data with respect to each student, (b) notified such persons that they have 14 calendar days to inform the school that all or any part of the directory data may not be released without their prior consent, and (c) allowed 14 calendar days for such persons to inform the school, in writing, of all the directory data items they refuse to permit the District to designate as directory data about that student. The District will not release directory data pertaining to any student earlier than 14 calendar days after the initial or annual written notice to parents, guardians and adult students or after the District has been restricted from doing so by any of those parties. At the end of the 14 calendar day period, each student’s records will be appropriately marked by the building records custodian or designee to indicate the items the District will designate as directory information about the student. This designation will remain in effect until, or unless, it is modified at the written direction of the parent, guardian or adult student. The District shall provide, on a request made by military recruiters or institutions of higher education, access to secondary school students’ names, addresses and telephone listings. A secondary school student or the parent or guardian of a student may request that the student’s name, address and telephone listing not be released to military recruiters or institutions of higher education without prior written parental consent. The District shall notify parents or guardians of the option to make a request and shall comply with any request. The District shall provide military recruiters the same access to secondary school students and student directory data about such students as is provided to post-secondary schools. 6. Transfer of Records The District shall transfer to another school (including private schools and out-of-state schools) or school district all student records relating to a specific student (including disciplinary and other behavioral records; and not including records treated as patient health care records or certain treatment records for which informed consent for disclosure has not been obtained) if it has received written notice:
a.
from an adult student or the parent or guardian of a minor student that the student intends to enroll in the other school or school district;
b.
from the other school or school district that the student has enrolled; or
c.
from a court that a student has been placed in a secured correctional facility, secured child caring institution or a secured group home. Student records shall be transferred within five working days of receiving the request.
C.
MAINTENANCE, DISCLOSURE AND DESTRUCTION OF STUDENT RECORDS
1.
While students are attending school, their records will be maintained in the school of attendance. Upon transfer of the student to another school operated by the District, the records shall be transferred to that school. Patient
Hudson School District – Board of Education Policies and Procedures
health care records, and law enforcement agency records shall be maintained separately from a student's other records.
2.
The Student Services Director shall provide each building principal with procedural and other technical assistance for the purpose of ensuring the confidentiality of all student records kept at the principal’s school. Except as otherwise provided, all requests for inspection or for transfer to another school or school district should be directed to the building principal who will determine whether inspection or transfer is permitted under state and federal law and these procedures. The building principal or qualified designee shall be present to interpret behavioral records when such a request has been made by the parent, guardian, or adult student. Upon transfer of student records to the District Student Services Office, the Student Services Director or qualified designee shall assume these duties.
3.
A record of each request for access to and each disclosure of personally identifiable information from the education records of a student shall be maintained with such student's records, except when the request is from or the disclosure is to the following person/party: the parent or guardian or adult student; a school official; a party with written consent from the parent or guardian or adult student; a party seeking directory data; or a party seeking or receiving the records as directed by a federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information in response to the subpoena not be disclosed.
4.
When the student ceases to be enrolled in a school operated by the District, his/her records will be transferred to the District Student Services Office. Records that are transferred to the District Student Services Office shall be maintained as follows:
5.
D.
a.
Behavioral records will be maintained for no longer than one year after the student graduated from or last attended the school unless the student or his/her parent or guardian, if the student is a minor, gives permission that the records may be maintained for a longer period of time.
b.
Student progress records shall be maintained for a minimum of 5 years after the student graduates or ceases to be enrolled in the District.
The Student Services Director or designee shall be responsible for reviewing records of students with disabilities before they are destroyed. Parents or guardians and adult students shall be informed of information that is no longer needed to provide educational services to the student with a disability and of their right to obtain a copy of such information before it is destroyed.
PARENT/GUARDIAN/STUDENT REQUESTS FOR AMENDMENTS OF STUDENT RECORDS
1.
A parent or guardian or adult student who believes that information contained in the student's records is inaccurate, misleading or otherwise in violation of the student's rights of privacy may request the District to amend the records. Such request shall be addressed in writing to the school official having custody of the records. Within a reasonable time after receiving the request, the person having custody of the records shall decide whether to amend the records in accordance with the request and inform the parent or guardian or adult student of the decision.
Hudson School District – Board of Education Policies and Procedures
2.
E.
If the person having custody of the records refuses to amend the records, he/she shall inform the parent or guardian or adult student of the refusal and advise him/her of the right to a hearing. The request for the hearing shall be filed in writing with the Superintendent or designee. The parent or guardian or adult student shall be given notice of the date, place and time of the hearing reasonably in advance of the hearing.
a.
The hearing shall be conducted by the Superintendent or designee, who must be someone who does not have a direct interest in the outcome of the hearing.
b.
The parent or guardian or adult student shall be afforded the opportunity to present relevant evidence and may be assisted or represented by individuals of his/her choice at his/her own expense, including an attorney.
c.
The decision of the Superintendent or designee shall be based solely upon the evidence presented and shall include a summary of the evidence and the reason for the decision.
d.
The hearing shall be held and the parent(s) or guardian or adult student informed of the Superintendent's or designee’s decision in writing within a reasonable period of time after the hearing.
e.
If the Superintendent or designee decides that the information is inaccurate, misleading or otherwise in violation of the student's privacy rights, the education records of the student shall be amended accordingly.
f.
If the Superintendent or designee decides that the information is not inaccurate, misleading or otherwise in violation of the student's privacy rights, the District shall inform the parent or guardian or adult student of the right to place a statement commenting upon the information in the education records and/or describing reasons for disagreeing with the decision of the Superintendent or designee.
COMPLAINTS REGARDING ALLEGED NONCOMPLIANCE WITH FEDERAL REQUIREMENTS Adult students or parents or guardians of minor students may file a complaint with the Family Policy Compliance Office of the U.S. Department of Education for alleged District noncompliance with requirements of the federal Family Educational Rights and Privacy Act (FERPA).
F.
ANNUAL NOTICE Parents, guardians and adult students shall be notified annually of the following: (1) their right to inspect, review and obtain copies of student records; (2) their right to request the amendment of the student's school records if they believe the records are inaccurate, misleading or otherwise in violation of the student's rights of privacy; (3) their right to consent to the disclosure of the student's school records, except to the extent state and federal law authorizes disclosure without consent; (4) the categories of student record information which have been designated as directory data and their right to deny the release of such information; and, (5) their right to file a complaint with the Family Policy Compliance Office of the U.S. Department of Education. Parents and guardians of secondary school students shall also be notified of their option to request the District not to release the secondary school student’s name, address or telephone listing to military recruiters or institutions of higher education without prior written parental consent.
Hudson School District – Board of Education Policies and Procedures
The notice shall be distributed to parents and guardians and adult students at the beginning of each school year. When a student transfers into the District after the above notice has been given, the student and his/her parent(s) or guardian shall receive a copy of the notice at the time and place of enrollment. If necessary, the District will arrange to provide a translation or interpretation of this notice to non-English speaking parents, guardians and adult students in their native language.
Date of Board Adoption: Previous Adoption/Revision:
Cross Reference: Statutory References: Wisconsin Statutes
Federal Laws:
7/2015 11/11/14-Directory Data; 05/06-Annual Notification of Rights; 11/15/94-Access to School Records and Information and School Contacts with Non-Custodial Parents; 08/14/90-Student Records; Access to School District Files; and Right to Inspect and Review Education Records Policy #347-Student Records Section 19.65 [rules of conduct; employee training; and security regarding personally-identifiable information]; Section 48.396 [law enforcement officer records]; Section 115.812(2) [reporting information regarding specified students with disabilities to appropriate county departments]; Section 118.125 [state student records law; policies required]; Section 118.126 [privileged communications related to student alcohol and drug use]; Section 118.127 [law enforcement agency record information] Section 118.51(8) [full-time open enrollment; disciplinary records]; Section 118.52(10) [course options; disciplinary records]; Section 146.82 [confidentiality of patient health care records]; Section 146.83 [access to patient health care records] Section 252.15 [access to HIV test results]; Section 767.41(7) [custody and physical placement; parent access to records]; Section 938.396 [access to records; law enforcement and court records]; Section 950.08(2w) [information provided by district attorney to schools in criminal cases] Family Educational Rights and Privacy Act [federal student records law]; 34 C.F.R. part 99 [U.S. Department of Education FERPA Regulations];34 C.F.R. part 300 [U.S. Department of Education IDEA regulations; confidentiality and maintenance of records] Elementary and Secondary Education Act; (20 U.S.C. § 7908) [military access to student information]; National School Lunch Program [heightened privacy rules for students’ eligibility status and other NSLP records]
Hudson School District – Board of Education Policies and Procedures
POLICY #351 - SUMMER SCHOOL
Regular Education. The Hudson Board of Education recognizes the benefits for student learning that can be derived from a summer school program. A summer school program provides students an opportunity for make-up work, for remedial instruction, for meeting requirements for promotion to the next grade and for gaining credit toward high school graduation. It also provides students with the opportunity to participate in enrichment or elective programs, e.g. swim and music, and take more classes than they would otherwise be able to schedule during the regular school year. Summer school program participation is voluntary on the part of students. Individual students may be charged a minimal fee for materials associated with the classes/programs in which they are enrolled. Transportation of students is the responsibility of parents. Health services, with the exception of first aid, are not available during summer school. Summer school learning experiences must be similar to instruction that is offered during the regular school year or for which credit for graduation is given. Students participating in a summer school program are expected to follow all regular school year behavioral/conduct rules and summer school program requirements including but not limited to rules governing behavior and attendance. Students may be dismissed from summer school programs for violating the rules or requirements. The decision of the Principal or other building-level administrator designee to dismiss a student from summer school participation on the basis of not meeting expectations shall be final and not subject to appeal. Students residing in the Hudson School District, including home-school and private school students, are eligible to attend summer school programs. Children living in the District with a parent during the summer session may be accorded the status of residents of the District for the purpose of attending summer school programs, even though they were not regular residents of the District during the preceding regular school year. Children from another school district may participate in Hudson summer school programs contingent upon space available and payment of nonresident tuition. Students with Disabilities. The District shall provide extended school year (ESY) services to a student who is the subject of an Individualized Education Program (IEP) if the student’s IEP team determines the services are necessary during a break in instruction in order to provide a free appropriate public education.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Wisconsin Statutes:
May 13, 2014 09/13/99; 08/14/90 Section 118.04 (Summer classes); 118.33 (High school graduation standards); 121.14 (State aid for summer classes); 121.54(3) (Transportation for children with disabilities); 121.54(4) (Summer school class transportation); 115.787 (Individualized education program) and Chapter PI 17 Admin, Rules (Summer school programs)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #352 - FIELD TRIPS, CO-CURRICULAR TRIPS AND EXTENDED TRIPS
The Board recognizes that a dynamic instructional program will stimulate professional staff to look beyond the confines of the traditional classroom environment for opportunities to enhance student learning. However, before trips are proposed, professional educators are encouraged to consider program expansion through proper utilization of films, tapes, speakers and similar kinds of activities, which bring the desired resource into the classroom. Trips of significant educational value shall be permitted. To be educationally beneficial, a trip requires thoughtful selection, careful advance preparation of the class, and opportunities for students to assimilate the experiences during and after the trip. Trips of significant recreational value shall be permitted under special circumstances. Consideration must be given to the effect the trip will have on other classes, school programs and activities. The financial implications of field trips must also be considered. Field trips shall be planned and approved in accordance with established procedures. Although schools may make available information regarding non-school-sponsored educational trips, the District assumes no liability for such trips.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
05/10/05 08/14/90; 08/12/97 Section 121.54(7) and 121.555, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #352.1 - SCHOOL SPONSORED STUDENT TRIPS TO OTHER COUNTRIES
The Hudson School District recognizes the valuable educational experience that can be gained from traveling abroad to international countries. Toward that end, the District may sponsor school trips to international countries. All school sponsored trips to international countries must be approved by the Superintendent. The following guidelines apply to such trips.
Eligibility. Participating in school sponsored trips to international countries is a privilege, not a right. Students are ambassadors and representatives of Hudson High School and are expected to conduct themselves as such at all times during the trip. Accordingly, school-sponsored trips to international countries are limited to current students who are in good academic and good behavioral standing at the time of departure. To be in good academic standing, a student must have a minimum cumulative GPA of 2.0 and must not have any current grades below a C. A student’s behavioral standing is determined by the school principal. Factors the school principal may consider when determining a student’s behavioral standing include, but are not limited to, a student’s demonstrated attitude, number and nature of behavioral referrals, severity of behavioral referrals, and demonstrated ability or failure to follow rules and direction. A student’s eligibility to participate in the event may be revoked at any time prior to the trip based upon their academic and behavioral standing, and pre-paid fees may be forfeited. The school principal’s decision is final and not subject to appeal.
Waiver and Indemnification. All students and the parents of students who are less than 18 years of age must sign a waiver and indemnification agreement before the trip begins. This means that all students, or the parents of students who are less than 18 years of age, must agree to hold the District harmless from any liability resulting from any loss or harm, including but not limited to illness, personal injury, death, theft, or other loss of personal property that does not result from the gross negligence of the District. Each student, or the parents of each student who is less than 18 years of age, must agree that they are solely responsible for any injuries or damages that the student may cause to any person or property while on the trip, and that they are also solely responsible for any consequences or criminal charges that may result from such conduct. By participating in any school sponsored trip to an international country, students and the parents of students who are less than 18 years of age waive any claim against the District for loss, including but not limited to illness, personal injury, death, theft, or other loss of personal property.
Deadlines. The District may establish deadlines for school sponsored trips, including but not limited to deadlines for paying fees/costs and for submitting required documentation. Students who desire to participate in student trips to international countries are solely responsible for paying fee/costs in a timely manner and for obtaining and submitting all required travel documentation in a timely manner. The failure to comply with any deadline established for the trip may result in a student being barred from participating in the trip. The District may establish a deadline by which students may cancel their participation in a school sponsored trip without penalty. The failure to cancel by the established deadline will result in the student, or the parent of any student who is less than 18 years of age, being responsible for some or all of the payments, fees, and costs related to the trip.
Cancellation of Trip. The District’s Superintendent may cancel a school-sponsored trip to an international country at any time and for any reason, including but not limited to concerns relating to the safety of the students, acts of terrorism, acts of war, or other dangerous conditions. The Superintendent may also cancel any school-sponsored trip that does not comply with District policy.
Hudson School District – Board of Education Policies and Procedures
Students, and the parents of students who are less than 18, are solely responsible for any cancellation fees or other funds that may be lost for any reason including, but not limited to, cancellation by the District, the student, or the travel company. The District is not responsible for any cancellation fees or other funds that may be lost by a student or the parents of a student who is less than 18 years of age. Students and their parents are strongly encouraged to purchase trip cancellation insurance to cover any losses that may be incurred if the trip is cancelled for any reason.
Medical Care and Required Accommodations. The parents of students who are under the age of 18 must provide written authorization for any emergency medical care that their child may need during the trip. Parent and physician authorization are required for any prescription medications (e.g., Ritalin) that are needed during the trip. Parent authorization is required for any over-the-counter medications (e.g., Tylenol) that are needed during the trip. All students who desire to participate in a school-sponsored trip to an international country must provide emergency contact information and insurance information before the established deadline. Parents and students should complete health certificates for all conditions that may require treatment during the trip. If a student contracts an illness, or otherwise suffers from a condition that requires that he or she be sent home early, the student and his/her parents will be solely responsible for any additional expenses, including any medical and travel expenses. If the student will be returning early, the parent may be required to accompany the student back to Hudson or to authorize the student to travel alone on the return trip.
Trip Rules. The District’s Student Code of Conduct, the WIAA Regulations/Athletic Code, and all school rules apply during any school-sponsored trips, including trips to international countries. Students may not possess, use, be under the influence of, purchase, or distribute any items that would be prohibited for minors on school property in Wisconsin, including but not limited to alcohol/drugs (including synthetics), drug paraphernalia, nicotine products, weapons, and looka-like weapons. The District may establish additional rules for school-sponsored trips. The District has the sole discretion to determine the appropriate consequences with regard to a violation of any District policies or rules during a school sponsored trip. Such consequences may include, but are not limited to, sending the offending student home early at the sole expense of the student and his/her parents, suspension upon returning to Hudson, referral for expulsion upon returning to Hudson, and referral to law enforcement.
Chaperones and Guests. The District will conduct a criminal background check on each individual who applies to be a chaperone or guest for a school-sponsored trip to an international country. The District has complete discretion to select the individuals who will travel as chaperones or guests during any school-sponsored trip. Accordingly, with or without cause, as it sees fit the District may deny any individual’s request to be a chaperone or guest for any school sponsored trip. When requested by the District chaperones must receive the same training as all other District volunteers, such as first aid, CPR, data privacy/pupil records, harassment, physical restraint, appropriate boundaries, sexual and physical abuse, mandatory reporting, student code of conduct, student searches, and appropriate supervision. Chaperones and guests must also receive training on all trip rules and requirements. Chaperones and guests may be required to sign a waiver and indemnification agreement. All chaperones must comply with other aspects of this policy in the same manner as students, including but not limited to requirements relating to deadlines, trip cancellation, medical care, and trip rules. Chaperones and guests who are paying for any portion of their trip are solely Hudson School District – Board of Education Policies and Procedures
responsible for any cancellation fees or other funds that may be lost for any reason including, but not limited to, cancellation by the District, the student, or the travel company. Chaperones and guests may not consume alcohol in the presence of students during a school sponsored trip to an international country. Chaperones may not consume more than one serving (e.g. one typical size glasses of wine or beer) outside the presence of students during any day (meaning a twenty-four hour period) of the trip. At all times a chaperone must be able to think clearly and respond appropriately to the needs of students on the trip.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
July 8, 2014 01/08/08 Policy #352-Field Trips, Co-Curricular Trips and Extended Trips Waldspurger, M. of Ratwik, Rozak, and Maloney, December 2007.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #352.1-EXHIBIT - INDEMNIFICATION AGREEMENT AND WAIVER I am the parent of (hereinafter “my child”), a student in the Hudson School District (hereinafter “District”). I understand that the District is sponsoring a trip to ________________ (hereinafter “trip”). I also understand that the trip is completely voluntary. I recognize and understand that all foreign travel involves some inherent risks, including the potential loss of personal property and the risk of physical injury or death. I understand that these risks will exist despite careful planning and adequate supervision on the District’s part. Knowing the inherent risks and dangers involved, I hereby grant permission for my child to participate in the school sponsored trip to ____________. I also represent that my child is fully capable of participating in the trip. Knowing the inherent risks and dangers involved, I hereby voluntarily waive, release, and forever discharge the District, its board members, officers, directors, employees, agents, and representatives from any and all liability, actions, claims, and demands for loss, including but not limited to personal injury, illness, death, or property loss arising out of or relating to the abovementioned trip, including any transportation related to the trip. I further waive any right to bring any claims, demands, legal actions, or causes of action against the District, its board members, officers, directors, employees, agents, and representatives, unless they engage in gross negligence or willful and wanton misconduct that directly causes harm to my child. I agree to indemnify the District such that the District is reimbursed and held harmless from liability resulting from any loss, including but not limited to illness, personal injury, death, theft, or other loss of personal property. I agree that I am solely responsible for any injuries or damages that my child may cause to another person or to the personal property of another person while on the trip, and I am solely responsible for addressing any consequences or criminal charges that may result from any such conduct. I also hereby agree to hold the District, its board members, officers, directors, employees, agents, and representatives harmless from any and all claims, demands, or liabilities for injury, death, or loss of property arising out of or relating to my child’s participation in the trip. This Agreement will be governed by Wisconsin law. Students participating in the trip are scheduled to leave on _______________, and to return on ________________. I understand that my child may be sent home early from the trip at my expense if he or she engages in any behavior that threatens the health or safety of any person, or if he or she violates any rule of conduct including, but not limited to, any rule prohibiting a student from possessing, using, being under the influence, purchasing, or distributing drugs, including alcohol, or tobacco. The District staff members who participate in the trip have the ultimate authority to determine whether my child has engaged in such behavior and whether my child will be sent home early at my expense. I HAVE READ THIS DOCUMENT CAREFULLY. BY SIGNING BELOW, I ACCEPT THE TERMS AND CONDITIONS STATED ABOVE, AND I INTEND TO BE LEGALLY BOUND BY THOSE TERMS AND CONDITIONS. Dated: ______________ Dated: ______________
__________________________ Signature of Parent __________________________ Signature of Parent
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #353.1 - SCHOOL VOLUNTEERS The Board of Education supports community involvement as an integral part of the education goals of the district. The Board encourages a broad array of volunteer relationships, as volunteers can augment the school program and supplement district services and operations. Volunteers can enhance all aspects of the education process and may be involved in virtually every facet of the operation of the school district. Specifically, volunteers can:
• • • • •
Enrich the school program by sharing their experiences and talents with students. Stimulate community interest, concern and support for education. Provide an opportunity for interested community members to become directly involved with education. Strengthen school-community partnerships through direct and positive participation within the schools. Improve student self-image and help make learning enjoyable.
School volunteers may work with students on a one-to-one basis or perform tasks not involving students. Duties may involve service to the libraries, classrooms, athletic events, music programs, field trips, tutoring and mentoring youth, and similar activities. Volunteers shall not teach but may reinforce skills taught by district staff. For the purposes of making the best match between volunteers’ interests and the school’s needs, and for the district’s insurance program, volunteers may be required to complete a questionnaire. The completed form will be retained in the files of the school official accepting the services of the volunteer, and a copy will be forwarded to the Personnel Office. Background checks may be conducted. Volunteers must be approved and accepted by the building principal or designee. Volunteers are expected to abide by all applicable laws, district policies and administrative procedures when performing their assigned responsibilities. An orientation to procedures and regulations shall be provided by the school principal or designee. All district employees working directly with a volunteer are responsible for directing and supervising the activities of the volunteer with broad supervision provided by the building principal. Volunteers are covered under the district’s liability policy while performing their authorized duties. Volunteers shall be restricted from access to confidential student and employee record information except as otherwise specifically provided and consistent with legal requirements and district policies and procedures. Volunteers shall be responsible for maintaining confidentiality regarding information seen or heard while working as a volunteer.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
02/08/05 10/11/99
Hudson School District – Board of Education Policies and Procedures
POLICY #361 - INSTRUCTIONAL AND LIBRARY MATERIALS SELECTION AND REVIEWS
Curriculum Guides. The District shall develop and maintain a written and/or electronic sequential curriculum guide in the various subject areas required by State law and any other subject areas determined by the District for the purpose of:
• • • •
assisting professional staff with delivery of the curriculum; assisting the professional staff and administration with curriculum improvement; informing parents and other interested members of the public; and complying with legal requirements.
The curriculum guide shall specify objectives, course content, resources and a program evaluation method. The Board of Education assigns responsibility for the development and maintenance of curriculum guides to the District’s professional staff under the leadership of the Superintendent, the Director of Learning Services, and Principals.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
3/11/14 08/14/90 Policy #330 Curriculum Development and Improvement Wis. Stats. 121.02(1)(k) (School district standards; curriculum plans)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #362.1 - INTERLIBRARY LOAN It is the philosophy of the School District of Hudson to provide students and staff with materials to meet their informational needs, within the limits of staff and budget. An inter-library loan is a transaction in which library materials, or copies of print or other resources, are made available by one library or library media center (LMC) to another upon request. The purpose of inter-library loan is to provide access to library resources not available in the user’s LMC. To preserve the availability of materials for student learning, resource sharing of collections within the School District of Hudson is limited to students and staff. Students and staff are also encouraged to investigate a variety of informational resources including those available through other government agencies.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
04/18/06
Wis. Stats. 43.72 (1)(2)(3)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #363.2 - INTERNET SAFETY AND ACCEPTABLE USE The District’s technology resources are available to students, staff, and guests of the Hudson School District. The goal in providing this service is to promote educational excellence in our schools by facilitating resource sharing, innovation, and communication. The Internet is an electronic highway connecting a multitude of devices all over the world and millions of individual subscribers. The Hudson School District has taken precautions to restrict access to inappropriate and unacceptable materials using filtering software, a firewall, and by teaching responsible use. However, on a global network, it is impossible to control all materials and an industrious user may discover unacceptable information. The District’s position is that the valuable information and interaction available on this worldwide network outweighs the possibility that users may procure material that is not consistent with the educational philosophy and goals of the district; however, abuse may lead to restrictions of users’ privileges. The smooth operation of the District’s technology relies upon the proper conduct of the end users who must adhere to strict guidelines. This policy is provided so that technology users are aware of their responsibilities. In general, these responsibilities require efficient, ethical and legal utilization of technology resources. If Hudson School District users violate any of these provisions, their access may be limited or terminated. Acceptable Use. The use of the district’s information system must be in support of education and research and consistent with the educational objectives of the Hudson School District. Occasional personal use by employees of the district, students, and community members outside the school day is permissible. Use of another organization's network or computing resources must comply with the rules appropriate for that network. Transmission of any material in violation of any national or state regulation is prohibited. This includes, but is not limited to, copyrighted, threatening or obscene material. Use for personal financial gain or product advertisement for personal use is not acceptable. All users who receive a District technology account will be provided an opportunity to learn about proper use of the technology and appropriate etiquette. Users are expected to abide by the generally accepted rules of technology etiquette. Rules. a. Illegal activities (violations of state and/or federal laws) are strictly forbidden. b. Accessing, transmitting, or receiving of pornographic, obscene, sexually explicit, abusive, vulgar, inflammatory, threatening, racist, hateful, and/or disrespectful material on school devices or through personal devices while on school property or under supervision of a school authority is prohibited. c. Vandalism will result in the cancellation of privileges. Vandalism is any deliberate attempt to harm or destroy data or hardware of another user or any of the networks that are connected to the Internet structure. This includes (but is not limited to) the downloading, uploading, creation and/or modification of viruses. d. Attempts to gain unauthorized access to system programs or computer equipment are prohibited and any attempt to harm, modify, or destroy data of another is prohibited. e. Use of another individual’s account, with or without their consent, is not allowed. Trespassing in others' folders, work, or files is prohibited. f. Posting false or defamatory information about a person or organization is prohibited. g. Posting private information about another person such as pictures, addresses, telephone numbers, identification numbers, account numbers, access codes, and/or passwords is prohibited. Hudson School District – Board of Education Policies and Procedures
h. i.
j. k. l.
m. n. o.
Remote access of any District technology resources is prohibited without prior consent from Information Technology Services. Use of District technology that disrupts the use by others, including downloading and/or playing of games, music or videos for leisure is prohibited. The playing of games after ordinary school hours must be approved by the building principal. Students may not download software programs including any executable files to school computers. Staff and students may not download school or district software programs onto personal property. Security on any technology system is a high priority, especially when the system involves many users. If a user feels he/she can identify a security problem on the network, he/she must notify the Information Technology Services. Any users who violate security rules may be denied access to District technology. Students may not access any type of chat group without scheduling its usage in advance through the District Technology Coordinator. All equipment connected to the District’s information networks through a physical connection to a network jack, computer, or through a wireless connection must be done with prior approval of a teacher or administrator. The District will not accept liability for personal electronic devices that are lost or damaged. It is the responsibility of students and staff to safeguard their personal belongings.
Email. Electronic mail (e-mail) is not intended to be private and secure in the District’s information system. Information Technology Services that operates the system has access to all e-mail. Information Technology Services may inspect the contents of e-mail sent by one user to another addressee. They may also disclose such contents to other than the sender or an intended recipient without the consent of the sender or an intended recipient, unless required to do so by law or policies of the Hudson School District. Information Technology Services will investigate complaints regarding e-mail which is alleged to contain defamatory, inaccurate, abusive, obscene, profane, sexually oriented, threatening, racially offensive, or illegal material. Messages relating to or in support of illegal activities will be reported to the authorities. a.
b.
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Copies of staff incoming and outgoing email, that is not deleted within 24 hours, will be maintained on the contracted email server for two years. Copies of student incoming and outgoing email, that is not deleted within 24 hours, will be maintained on the contracted email server for two months. Staff emails maintained on the District’s internal email server will be archived for seven years. Users who receive threatening, harassing or otherwise inappropriate email should not delete the email. They should call and report it to the building principal and the Information Technology Services immediately so that routing information can be gathered. The District will seek and maintain approval of the District’s email schedule for destruction by the Public Board of Records and will secure a waiver for the standard records retention statute from the State Historical Society.
Penalties. The Hudson School District reserves the right to inspect and review digital content without notice, without consent, and without a search warrant. If it is suspected that laws have been violated, a law enforcement agency may be contacted. The District Technology Coordinator and staff supervisors will decide what is inappropriate use of the District Information System, and if the acceptable use policy of the district has been violated. The Information Technology Services may close an account at any time in order to secure the network environment. The administration, faculty, and staff of the Hudson School District may request that the system administrator deny, revoke, or suspend specific user accounts. Violators of this acceptable use policy will be reported to the building Principal and/or Superintendent who will determine the consequences for the misuse or abuse. Depending on the severity of the situation, and at the discretion of the building Principal and/or Superintendent, any or all of the following consequences may be pursued:
Hudson School District – Board of Education Policies and Procedures
Students a. Suspension of District technology and/or Internet access b. Revocation of District technology and/or Internet access c. School suspension d. School expulsion e. Civil action and/or prosecution by the authorities f. Restitution of damages Staff a. b. c. d. e.
Suspension of District technology and/or Internet access Revocation of District technology and/or Internet access Civil action and/or prosecution by the authorities Restitution of damages Termination
Students in violation of this District technology policy agreement may be removed from class with a failing grade if a substantial part of the class requires access to technology resources. Acceptable Use Agreement. To ensure quality use of the District’s Information System all users will be required to sign an “Acceptable Use Agreement” which indicates adherence to this policy. Warranty Disclaimer. The Hudson School District makes every effort possible to supply high quality and reliable technology services to its users. However, the District makes no warranties of any kind, whether expressed or implied, for the service it is providing. The Hudson School District will not be responsible for any damages suffered. This includes the loss of data resulting from delays, non-deliveries, misdeliveries, or service interruptions caused by its own negligence or user errors or omissions. Use of any information obtained via the Internet is at the user’s own risk. Despite its efforts to screen Internet retrieved materials, the Hudson School District specifically denies any responsibility for the accuracy, quality, or potential harm of information obtained through its Internet service.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
10/11/2011 09/07/2010, 04/14/2009, 05/14/02, 05/11/99, 06/09/97, 01/13/04, 05/13/08 Wis. Statute 943.70; 17 U.S.C. section 101
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #363.3 - ASSISTIVE TECHNOLOGY (TECHNOLOGY FOR STUDENTS WITH SPECIAL NEEDS) The Hudson School District shall not discriminate against individuals with disabilities or special needs and will provide such individuals with special education and related services and such reasonable accommodations as may be required under laws such as Section 504 of the Rehabilitation Act (504), Chapter 115 of the Wisconsin Statutes, the Individuals with Disabilities Education Act (IDEA) and the Americans with Disabilities Act (ADA). The District endorses assistive technology provisions to help meet students’ needs in the least restrictive environment. The District’s learning environment is designed to be usable by all students to the greatest extent possible without the need for adaptation or specialized design. For those students whose needs are not fully met using this approach, assistive technology devices and services may be required. Those students having special needs but not identified with a disability, including but not limited to medically homebound students, alternative education students, and English Language Learners (ELL), will also be considered for assistive technology devices and services. Reasonable accommodations for students with special needs may from time-to-time require the purchase of special equipment. The decision to purchase such equipment is based on Individual Education Plans (IEPs), 504 accommodation plans, ELL plans or homebound plans with the approval of the appropriate building administrator or designee and consultation from the technology coordinator. Capital purchases for individual students shall be approved by the Director of Pupil Services. Definitions. The term “related services” means transportation and such developmental, corrective and other supportive services as required for the student with a disability to benefit from special education. “Assistive technology devices and services” are a functional part of the services defined. An “assistive technology device” means any item, piece of equipment, or product system, whether acquired commercially off the shelf, modified, or customized, that is used to increase, maintain, or improve functional capabilities of students with disabilities. “Assistive technology services” means any service that directly assists a student with a disability in the selection, acquisition or use of an assistive technology device. The term includes: 1. Evaluation of needs of a student with a disability, including a functional evaluation of the child’s customary environment; 2. Purchasing, leasing, or otherwise providing for the acquisition of assistive technology devices by students with disabilities; 3. Coordinating and using other therapies, interventions, or services with assistive technology devices, such as those associated with existing education and rehabilitation plans and programs; 4. Training or technical assistance for a child with a disability or, if appropriate, that child’s family; and 5. Training or technical assistance for professionals, employers, or others who provide services to, employ or are otherwise substantially involved in the major life functions of students with disabilities.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 21, 2006 Procedure 363.2–Internet Safety and Acceptable Use Federal Law No Child Left Behind (NCLB)
Hudson School District – Board of Education Policies and Procedures
POLICY #364 - SCHOOL COUNSELING PROGRAMS
The school counseling program shall be an integral part of the total program of education for all students enrolled in the District. The major objective of the school counseling program is to help prepare each student for postsecondary success and informed and caring citizenship. The school counseling program integrates academic, career, and personal/social learning and reflects the progression of student development pre-kindergarten through grade 12. The program provides students with curriculum, individual planning, responsive services and system support. It is collaborative with teachers, parents/guardians, administrators, students and community/businesses. The District shall not discriminate in the methods, practices and materials used for counseling students on the basis of sex, race, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. This does not, however, prohibit the use of additional counseling materials or techniques to meet the individualized needs of students. Discrimination complaints shall be processed in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
08/11/15 05/11/10; 08/14/90 Policy #411-Equal Educational Opportunities; Procedure #411-RULEDiscrimination Complaint Procedures Wis. Stats.118.126 (Privileged Communication); 118.13 (Pupil discrimination); 121.02(1)(e); (School district standards; provide guidance and counseling services); Wisconsin Administrative Code PI 8.01(2)(e) (Guidance and counseling services)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #364.1 - PSYCHOLOGICAL SERVICES The District shall provide psychological evaluation and counseling for students when necessary and appropriate. The District shall not discriminate in the methods, practices and materials used for evaluating or counseling students on the basis of sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. This does not, however, prohibit the use of additional evaluation or counseling materials or techniques to meet the individual needs of students. Discrimination complaints shall be processed in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
08/11/15 08/14/90 Policy #411-Equal Educational Opportunities; Procedure #411-RULEDiscrimination Complaint Procedures Wis. Stats. 118.126 (Privileged Communication); 118.13 (Pupil discrimination); #121.02(1)(e) (School District standards; provide guidance and counseling services); Wisconsin Administrative Code PI 8.01(2)(e) (Guidance and counseling services)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #370 - EXTRA-CURRICULAR ACTIVITIES AND PROGRAMS
A vital component of a comprehensive educational program is a properly supervised extracurricular activities program. Such activities, properly supervised and kept in proper perspective, shall be maintained in the school program in order to give students opportunities for experiences not possible in classroom activities. Care and consideration should be given to the amount of time these activities take students away from school during school hours or away from studies on "school nights." This policy is applied in such areas as scheduling of interscholastic contests, meetings and trips involving school organizations and in-school activities such as meetings, initiations, etc. Supervision. Whenever or wherever held, when conducted under the name of the school or school district or any class or organization thereof, extracurricular activities shall be under the general supervision of the school authorities. Non-Secret. Extracurricular groups shall not be secret in nature. Participation. The School District of Hudson shall not discriminate in admission to any program or activity, standards and rules of behavior, disciplinary actions or facilities usage on the basis of sex, race, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures. Students will be strictly limited in participating in activities of a non-school nature during school hours. Prior to such participation, approval must be granted by the building administrator. Faculty members are paid to coach and advise these activities in the best interests of the students and must always make decisions regarding these activities based on sound educational practices. Fund raising activities must first be cleared by the principal and he shall deposit funds into the activity account. Normally, all the activities take place after the regular school day has ended.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Section 118.13, Wis. Stats., PI 9, Admin. Code
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #370 RULE - EXTRA-CURRICULAR ACTIVITIES
1.
The activity offerings shall be of sufficient variety and number to meet the wide range of interests and needs of our students.
2.
The schools shall observe a complementary relationship to the home and the community, planning a school program with due regard for the widespread activities and facilities already available to our students.
3.
The assistance of parents in planning the school's activity programs shall be encouraged.
4.
The guidance goal for each student shall be a balanced program of appropriate academic studies and activities to be determined by the school, the parents, and the students. This should be a shared responsibility.
5.
Guidance is necessary to encourage the non-participating students who need activities, and to prevent the overenthusiastic from over-emphasizing activities at the cost of their academic performance.
6.
Activities which are for public view are to be kept to the minimum necessary for their educational value. Public performances of the activities are to be supervised in order to prevent excessive time and effort expenditures by students. Such performances may not be held for purposes which contribute to private gain or advantage.
7.
Activities held in the name of or under the auspices of the school or any group thereof shall be under the general supervision of the principal of the school.
8.
District-wide events shall be approved by the superintendent, or his delegate.
9.
School events should not be scheduled on Wednesday evenings.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #370.1 – ADDITIONAL CO-CURRICULAR ACTIVITIES
The Board of Education is supportive of all opportunities that enhance a student's education. A balanced education helps develop well rounded individuals. Recognizing this, the Board realizes and appreciates the importance of co-curricular activities both athletic and non-athletic, for all its students. At the same time, the Board realizes it may not be possible to provide financial support or assistance for all activities in which students wish to participate. It is the policy of the Board to adopt activities into the school agenda which are fully funded either by the participating individuals or a supporting organization providing that the following conditions are met:
1.
Participation will be open to all registered students who meet eligibility requirements.
2.
The proposed activity will maintain or improve the balance of girls and boys activities.
3.
A written contract exists between the sponsoring group and the school district.
4.
No participation fee will be charged by the school.
For the first three years, the activity will be on a probationary status. The status of the activity will be evaluated prior to the end of the probationary period with review by the Board of Education. Continuation of the activity in the school program beyond the three year probationary period will require a written three year contract between the school district and the sponsoring organization. Should the District decide to fully fund the activity, no contract is required.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #371 - STUDENT ORGANIZATIONS I.
II.
Student organizations may be authorized by the principal of the school, subject to the following conditions:
a)
A faculty advisor is available, and has indicated a willingness to serve.
b)
The purpose of the organization is clearly defined, and is consistent with the goals and philosophy of the District.
c)
The organization has a duly elected slate of officers, including, but not limited to, a president, secretary and treasurer.
d)
The organization has a minimum of 10 members, and will schedule a minimum of one meeting per month.
All records of each organization shall be turned in to the principal at the close of each school year.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/28/77, 8/14/90
Hudson School District – Board of Education Policies and Procedures
POLICY #372 - STUDENT PUBLICATIONS Purposes: Student publications shall serve as educational tools, as media for reporting school events, as means of expression for students and the public, as forums for discourse on issues, and as sources of entertainment and enlightenment. Freedom of Expression: The Board of Education upholds and encourages freedom of the press as guaranteed by the First Amendment of the Constitution of the United States. It recognizes that student publications may not be subjected to prior restraints or censorship except to require that legal responsibilities be met and that orderly operation of the schools may not be impaired. Responsibilities: Student authors, editors, and advisors are responsible for the quality, accuracy, ethics, and content of student publications. They shall refrain from publication of material which is libelous, defaming or obscene according to current legal definitions, which substantially interfere with the requirements of appropriate discipline in the operation of the schools, or which creates a clear and present danger of immediate and substantial disruption of the school. They shall use the highest journalistic standards and shall consider community norms, public relations, and reflection on the school system in making decisions on publication. It is suggested that student publication staff members and student authors take at least one semester of journalism before or during their terms on the staff, although, since publications are extracurricular such related classwork shall not be mandatory. Controversial Subjects: The Board of Education recognizes that treatment of controversial issues and subjects is essential to free expression and education. Opportunity for factual reporting, for expression of divergent viewpoints, and for editorials shall be provided. Potentially controversial topics should be reviewed with the administration by the newspaper staff advisory prior to publication. Reasonable provisions shall be made for those disagreeing with a published viewpoint to have their viewpoint published.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #372 - RULE - STUDENT PUBLICATIONS 1.
Advisers: The Board of Education shall provide qualified faculty teachers as advisers for student publications. Advisers shall teach students to publish with accuracy, insight, ethics, fairness, responsibility, and good form and style.
2.
Advisory Committees: Principals may establish publications advisory committees including parents and other adults to work with advisers and staff. The committees may serve as sounding boards and provide assistance for student publications.
3.
Advertising: In order to provide a more complete journalistic environment, the high school newspaper shall be authorized to sell advertising space in their publication. Such advertising shall not promote purchase or consumption of any substance which is illegal for use by minors, i.e. drugs, tobacco, alcohol, etc. Such advertising shall not exceed 25% of the total space in any one publication and shall be sold in accordance with the advertising rate schedule published in the publication and filed with the principal.
4.
Other Fund Raising: The True Blue Times staff shall operate the school bookstore in accordance with guidelines, hours and procedures jointly established by the principal and the adviser. Other fund raising activities sponsored by high school publications shall be planned by the publication's editorial board and adviser and must be approved (in advance of the event/activity or release of promotional material) by the principal. Funds raised by publications must be used to improve the final published product or have direct benefit to the overall publications program or the students involved in the program.
5.
Publication: The publisher of the True Blue Annual shall be selected for three year periods following a procedure of inviting bids from interested companies, review of the bids by the adviser and editorial board and acceptance of a bid in consultation with the principal. The adviser and editorial board will draft a standard sheet of specifications which will be furnished to prospective bidders. The True Blue Times is currently published via offset methods through local printers. If the editorial board and adviser in consultation with the principal decide that total offset production is desirable and economically feasible, the procedure outlined above shall be employed for selection of a publisher. It does not preclude actual purchase of the machinery needed for offset production, however. Similar procedures shall be used in the event that a student literary magazine is resumed at the high school.
6.
Photographer: Bid specifications shall be drafted by the True Blue Annual adviser and editorial board for their photographic needs. These specifications shall be provided to interested companies and upon receipt of bids the True Blue advisers, editors and the principal shall select the yearbook photographer. This shall be an annual selection.
7.
Subscriptions: The cost of Hudson Senior High publications shall be determined by the publications editors, adviser and the principal and shall have a direct relationship to production costs.
Hudson School District – Board of Education Policies and Procedures
Persons outside the school may subscribe to publications by paying an amount equivalent to the price students pay plus a postage and handling fee. School board members shall be provided a copy of each publication free of charge upon request.
8.
Awards: Publications staff may award silver extracurricular letters and/or pins to participants who have met criteria as set forth by the adviser and editorial board of that publication. This shall not preclude presentation of special awards such as the civic award, most valuable staff member, etc.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #373 - STUDENT SOCIAL EVENTS Social hours and other dances (homecoming, proms, etc.) are part of school social activities. All social activities must be sponsored by a recognized school organization, have approval of the school administration, and be held in the school building. Prior Board approval is necessary for scheduled off-campus events/activities. Generally, social hours are restricted to a school building's students only. However, guests are permitted with a permit which can be secured at the principal's office.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
11/28/94 1976, 08/14/90
Hudson School District – Board of Education Policies and Procedures
POLICY #374 - STUDENT FUND-RAISING ACTIVITIES The Board recognizes that student fund-raising activities provide opportunities to enhance student learning. Student fundraising is defined as an activity in which students sell products or solicit funds under the supervision of a teacher, extracurricular advisor or parent group. The present policy is intended to regulate fund-raising activities within the School District of Hudson to provide for the safety of students, protect students from exploitation by commercial enterprises, and to minimize the impact on local residents from excessive solicitations. The District generally discourages competition, financial incentives or rewards for sales achievement. Student participation in fund-raising is voluntary. The fund-raising activities by parent groups using students will be under the direct responsibility of the principal and shall conform to the district policies. Activities and substances that are illegal for children and youth are prohibited in relation to fund-raising. These activities and substances include but are not limited to alcohol, drugs, tobacco, and gambling. The fund-raising activity should not interfere with the school's educational processes. The use of instructional time to facilitate fund-raising activities must be absolutely kept to a minimum. Teachers should refrain from involvement in fundraising except in the capacity of an advisor to an extra-curricular organization or as part of a curricular related or servicelearning project. The proceeds as a result of fund-raising activity by students shall be processed through the Student Activity account. Each fund-raising activity must have the approval of the principal, the approval of the organization's advisor, and be listed on the fund-raising calendar. A calendar of fundraisers shall be developed and maintained by the principal and forwarded to the business office. The calendar will be periodically reviewed by the principal team to minimize multiple community solicitations at the same time. The procedure for authorization shall be as follows: (a)
The advisor of each club and extra-curricular activity will annually submit a proposal identifying how the funds raised will be used, justifying the reasons for fund-raising, and evaluating the previous year’s fundraising. The evaluation at minimum will include: the objectives achieved; amount of funds raised; how the funds were used; and a notation of problems and successes.
(b)
The proposal will include a list of the items to be sold, the manner in which they will be sold, and the period of selling time (e.g. days, time of day, etc.) It should be noted that door-to-door solicitations by students are discouraged.
(c)
The proposal will be submitted to the principal for review. If approved, the request will be signed by the principal and returned to the advisor with a copy forwarded to the business office.
Hudson School District – Board of Education Policies and Procedures
All solicitations and fundraisers are subject to Chapter 118.12 Wisconsin Statutes which places constraints on the employees of a school district from acting as an agent or solicitor for the sale of school books, school supplies or school equipment, or soliciting or promoting such sales to individuals or the school district or receiving any fee or reward for any such sales. Use of the District's names or logos requires prior written approval of the Superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
07/12/05 08/14/90; 08/11/98
Hudson School District – Board of Education Policies and Procedures
POLICY #375 - STUDENT CONTESTS To be approved by the office of the superintendent, any contest activity must be:
1.
Appropriate to the age group for which it is conducted;
2.
Designed to stimulate original, individual or group work by the contestants:
3.
Of a type which can be undertaken as a supplement to, rather than a substitute for, regular school work.
The contest must not promote direct sales of commercial materials or services. It will be the responsibility of the building principal to see that announcements of contests are posted and information regarding contests is distributed to the appropriate teachers.
1.
Teachers may not require student participation, nor devote undue class time to promotion of any contest.
2.
Students should not use school time to work on contests, unless the activities involved can be related to the instructional program and have educational value.
3.
Students shall not be excluded from competition on the basis of national origin, ancestry, creed/religion, pregnancy, marital or parental status, sexual orientation and physical, mental, emotional or learning disability in its educational programs or activities, or required to pay an entry fee or purchase materials in order to participate.
Selection of contest winners is the responsibility of the sponsoring organization.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Sections 103.23, 103.64, 118.12, 118.13 Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #375.1 – STUDENT PARTICIPATION IN INTERNATIONAL AND NATIONAL COMPETITTIONS
Student Participation in International and National Competitions. Competitive activities through which students learn and receive recognition contribute to the overall excellence of the educational experience. The opportunity for international and national competition is encouraged and supported with the following conditions and limitations: •
The competition is a logical extension of, and related to, a school-sponsored and approved academic course or co-curricular/extra-curricular activity.
•
The competition is sponsored or approved by the Department of Public Instruction, National Association of Secondary School Principals, WIAA, or other recognized education agency.
•
Students must competitively qualify to be eligible for participation.
•
The competition has received prior approval from the building principal.
•
Appropriate and adequate supervision of students by school district staff can be assured.
•
The group cost of student participation in international or national competitions will be partially offset with district funds not to exceed 50% of the total cost or up to a maximum of $5,000.00.
•
The expenses of school personnel accompanying students to competitions will be fully funded through the district budget for international and national competitions. Additional salary will not be provided.
•
Students, service clubs, foundations, grants, or other outside sources may be used to supplement the funds for international or national competitions.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
9/2015 08/12/97 Procedure #671.2-Expense Reimbursements and Procedure #352.1-School Sponsored Student Trips to Other Countries
Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #376 - INTRAMURALS
The office of the superintendent shall establish a balanced intramural program for both sexes with appropriate activities assigned to appropriate levels. The principal of the school shall be responsible for the building intramural program. The principal of the school shall see that the intramural program is properly organized and supervised, including the supervision of both participants and spectators. Care shall be taken that such events are conducted primarily for the benefit of participants. The stress in the intramural program shall be on participation and instruction. The School District of Hudson shall not discriminate in admission to any program or activity, standards and rules of behavior, disciplinary actions or facilities usage on the basis of sex, race, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #377 - INTERSCHOLASTIC ATHLETICS The office of the superintendent shall establish an interscholastic athletics program for both sexes; such program shall be in compliance with the rules and regulations of the Wisconsin Interscholastic Athletic Association and those rules approved by the local Board of Education. In compliance with the rules as established by the Wisconsin Interscholastic Athletic Association, the principal has the responsibility for determining the eligibility of students. It shall be the responsibility of the coach to determine which candidates shall be members of the team. Standards for participation, conduct, and personal appearances shall be established by the coaches with acceptance of the fact that said standards shall be reasonable and in harmony with the philosophy and goals established by the Hudson Public Schools. In those cases where there is a division in the decision-making, the building principal shall be responsible for resolving the issue. All participating students shall meet those rules and regulations as established by the Wisconsin Interscholastic Athletic Association and the Board of Education. The School District of Hudson shall not discriminate in admission to any program or activity, standards and rules of behavior, disciplinary actions or facilities usage on the basis of sex, race, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
May 11, 2010 August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #378 - STUDENT PERFORMANCES Generally, the appearance of school organizations such as choruses, bands, and other school performing groups shall be limited to participation in school functions. However, such groups may perform in other than school functions provided participation is voluntary for each group member and the event has the approval of the school principal. Performing groups shall not participate in enterprises whose primary purpose is to advertise a commercial product or organization. However, they may receive support from individuals, business firms, institutions, or civic organizations. Recognition may be made when approved by the superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990 1976
Hudson School District – Board of Education Policies and Procedures
POLICY #381 - TEACHING ABOUT CONTROVERSIAL ISSUES In preparing for effective citizenship, pupils must learn the techniques and skills of democratic dissent. They must have opportunities to hear, discuss, and study issues that are controversial. Teachers must be free to conduct such discussions without fear or reprisal so long as they maintain a high level of professional impartiality. Accordingly, it shall be the purpose of our schools to recognize the pupil's right.
1.
To hear, discuss, and study any controversial issue which has political, economic, or social significance and of which (at his level of maturity) he should have an option.
2.
To have free access to all relevant information, including the materials that circulate freely in the community.
3.
To hear, discuss, and study under competent instructional leadership in an atmosphere of freedom from bias and prejudice.
4.
To form and express his own opinions on controversial issues without thereby jeopardizing his relations with his teacher or the school.
5.
To be protected against indoctrination, whether they be religious, political, etc.
Teachers who conduct the study of controversial issues according to the intent of this guide will be protected by the Board from unjust charges and attack through the use of every means at its disposal, including legal. The Board's position in this matter applies to the regular curricular program of the schools and to extracurricular activities held before or after school within the school building or outside the school, wherever school or school-related groups are involved. The Board must reserve the right assigned it under the law to give or withhold consent for any school activity according to its judgment as to whether the given activity is beneficial and for the best interest of the district and for pupils of the district. The superintendent of schools is authorized to establish such rules and regulations which in his judgement will be needed to carry out the intent of the Board as expressed in this guide. Appeals, if needed, will be channeled through the regular grievance procedure adopted by the Board. Controversial issues as studied in the school program need to be handled in a professional manner. The superintendent of schools has been authorized to establish such procedures, rules, and regulations as needed to carry out the intent of the Board of Education policy. Established guidelines will be followed by all school personnel.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Section 121.02(1)(H) Wis. Stats., Wis. Constitution Article I
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #381.1 - RULE TEACHING ABOUT CONTROVERIAL ISSUES
Since schools must teach about some controversial topics, the principal must consider the handling of such matters as a regular part of his job. It is his duty to anticipate controversies, to direct and advise teachers and to inform and consult parents. Principals will be held primarily responsible for the administration and supervision of the curriculum including the selection of materials and methods of instruction. Administrators shall bring to the attention of the Board those topics that might be considered controversial. Good teaching of subjects involving controversial topics requires particular skill and so far as is possible only teachers of superior training and experience should be assigned subjects in which an extensive amount of material deals with controversial topics. In all cases, teachers will deal with only those issues falling within their fields of preparation. The teacher's approach to controversial topics will be impartial and objective, attempting always to present both sides of an issue. Specifically, teachers should use the following criteria for determining if certain topics should be studied.
1.
The topic must not involve indoctrination of religious, political, etc., beliefs.
2.
The topic in question must be within the range, knowledge, maturity, and competence of the students.
3.
There should be ample study materials and other learning aids available which will include a reasonable amount of data pertaining to all views of the topic under consideration.
4.
Consideration of the topic should require only that time needed for ample study by the class, but care should be taken to see that sufficient time is provided to cover the topic adequately.
5.
The topic should be current, significant, real and important to the students and teacher. Significant topics are those which in general concerns a considerable number of people, are related to basic principles, or at the moment are under consideration by the media.
6.
The teacher should keep in mind that the classroom is a forum and not a committee for producing resolutions or dogmatic pronouncements. The class should feel no responsibility for reaching an agreement.
7.
Procedure:
a.
Teacher: Confers with principal as necessary on highly controversial issues, and takes the following action:
1)
Outlines study and "thoughtful consideration" that have been given or will be given to the issues in class.
2)
Presents detailed plan for controversial issues.
3)
Presents to principal in some detail the educational outcomes which should result from the activity.
Hudson School District – Board of Education Policies and Procedures
b.
Principal: Approves, amends or rejects teacher's request and plan. If approval is granted, will observe the activity, if possible, to evaluate its educational value.
c.
Teacher: If approval is granted, evaluates activity and reports to principal.
Representatives (laymen) of varying points of view may present issues directly to students only through an invitation to the classroom from the teacher with prior approval of the principal. Attendance at assemblies involving outside speakers on controversial topics will be voluntary on the part of the students. These events will be well publicized in advance for the benefit of both students and parents. A teacher who is in doubt concerning the advisability of discussing certain topics shall confer with his principal as to its appropriateness. If the teacher and the principal are unable to agree, the situation should be referred to the superintendent. A form for requesting review of controversial subjects or materials is available in the central office.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #383.1 - USE OF SERVICE ANIMALS Service Animals in the School. The Hudson School District acknowledges its responsibility to permit students and other individuals with disabilities to be accompanied by a “service animal” in its building, classrooms, and at school related functions, as required by the Americans with Disabilities Act (ADA). Service animals may also be permitted in particular circumstances under the Individuals with Disabilities in Education Act (IDEA) and Section 504 of the Rehabilitation Act (Section 504). The use of service animals in the schools will be pursuant to Board of Education approved procedures. A Service Animal is defined as a dog or other animal that is individually trained or is being trained to do work or perform tasks for the benefit of a person with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The Americans with Disabilities Act (ADA) also specifically identifies a miniature horse as an animal that may serve as a service animal. 28 C.F.R. §35.136(i). The Hudson School District will consider the following factors when determining whether a miniature horse may be allowed on school property as a service animal: 1.
the type, size, and weight of the miniature horse and whether the School District facility can accommodate those features;
2.
whether the handler has sufficient control of the miniature horse;
3.
whether the miniature horse is housebroken; and
4.
whether the miniature horse’s presence in a specific facility compromises legitimate safety requirements that are necessary for safe operation.
Work or Tasks Performed by a Service Animal must be directly related to the individual’s disability. Examples of the work or tasks that can be provided by a service animal include, but are not limited to: assisting individuals who are blind or have low vision with navigation and other tasks, pulling a wheelchair, alerting a person who is deaf or hard of hearing to the presence of people or sounds, providing non-violent protection or rescue work, assisting an individual during a seizure, alerting an individual to the presence of allergens, retrieving items such as medicine or the telephone, providing physical support and assistance with balance and stability to individuals with mobility disabilities, and helping persons with psychiatric and neurological disabilities by preventing or interrupting impulsive or destructive behaviors. The crime deterrent effects of an animal’s presence and the provision of emotional support, well-being, comfort or companionship do not constitute work or tasks for the purpose of this definition. See 28 C.F.R §35.104. The animal must be individually trained to do work or a task for the individual with a disability. A “therapy animal” is not a service animal for the purposes of these policies and procedures.
Date of Board Adoption: Cross Reference: Statutory References:
1/12/2016 Procedure #383.1- Use of Service Animals 28 C.F.R. §35.104; 28 C.F.R.§35.130; 28 C.F.R. §35.136; Wis. Stat. §95.21(2)(f), § 106.52(3); Title II of the Americans with Disabilities Act 28
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #383.2 – GUIDELINES FOR SERVICE ANIMALS IN SCHOOLS Guidelines for appropriate questions about service animals. If an animal is brought on school grounds or to a school function by a student or a member of the public, school staff may ask the following questions: 1.
If the animal is required because of a disability; and
2.
What work or task(s) the animal has been trained to perform.
School staff shall not ask about the nature or extent of the person’s disability. School staff should not make any inquiries about a service animal when it is readily apparent that an animal is trained to do work or perform task(s) for an individual with a disability. (e.g., a dog observed guiding an individual who is blind or has low vision, pulling a person’s wheelchair or providing assistant with stability or balance to an individual with an observable mobility disability.) In addition, school staff shall not request that the animal demonstrate the work or task that it is trained to perform. 28 C.F.R §35.136. Service Animal Trainers shall be permitted on school property with a service animal in training if the animal is wearing a harness or leash and is wearing a special cape indicating that the animal is a service animal in training. School staff may ask whether the service animal is being trained as a service animal. In cases where the service animal is not required because of a disability, but in training, school staff may require that the service animal trainer produce a certification or other credential issued by a school for training service animals. Wis. Stat. §106.52(3)(am)2. Documentation: School staff shall not request documentation, such as proof that the service animal has been certified, trained or licensed as a service animal. Access to areas of the school: Individuals with disabilities shall be permitted to be accompanied by their service animals in all areas of the school’s facility where members of the public, participants in services, programs or activities or invitees, as relevant, are allowed to go. However, an individual with a disability and his/her service animal may be excluded from an area if the service animal’s presence would “fundamentally alter” the nature of the program, service or activity. Examples may include, but are not limited to, science labs, areas requiring protective clothing, technical education shops with power tools, and food preparation areas. In the event the presence of a service animal would “fundamentally alter” the nature or a program, service or activity, the School District shall give the individual the opportunity to participate in the services, program or activity without having the service animal on the premises. The School District shall make efforts to mitigate the effect that a service animal’s presence may have on students with pet allergies or fear of particular types of animals. However, these issues shall not serve as the basis for denying an individual with a disability access to School District facilities, programs, services, or activities. Animal under handler’s control: A service animal shall be under the control of its handler at all times. A service animal shall have a harness, leash or other tether, unless either the handler is unable because of a disability to use a harness, leash, or other tether, or the use of a harness, leash, or other tether would interfere with the service animal’s safe, effective performance of work or tasks. If a service animal is not controlled with a harness, leash or other tether, the service animal must otherwise be under the handler’s control (e.g., voice control, signals or other effective means.) The owner/handler is responsible to ensure the service animal is not aggressive towards others. The owner is liable for any harm or injury caused by the service animal to others. Care or supervision: The School District is not responsible for the care or supervision of a service animal, including walking the service animal or responding to the animal’s need to relieve itself. The School District will provide a location Hudson School District – Board of Education Policies and Procedures
for the animal to relieve itself. The owner/handler of a service animal is responsible for cleaning up after the animal in a sanitary manner. The owner/handler is responsible to keep the service animal from disrupting the educational environment. For example, the service animal is to remain quiet and should generally stay within 24 inches of the handler unless needed to go further to perform work or a task. The handler should take care to ensure that the service animal does not block aisles or doorways. The care and supervision of service animals that perform work or tasks for a student with a disability shall be addressed on a case by case basis by the appropriate school staff. Vaccinations and licenses: The owner/handler shall provide annual evidence that all service animal vaccinations are current and service animals must wear a rabies vaccination tag as required pursuant to Wis. Stat. § 95.21(2)(f). The owner/handler is responsible for all licenses of the service animal as required by state law and local ordinance. Removal of Service Animal: The School District may ask an individual to remove a service animal from the premises if: 1.
The animal is out of control and the handler does not take effective action to control it;
2.
The animal is not housebroken; or
3.
The service animal “whose behavior or history evidences” a direct threat to the health and safety of those present.
If a service animal is removed for any of the reasons set forth above, the School District shall give the affected individual with a disability the opportunity to participate in the service, program, or activity without having the service animal present.
Date of Board Adoption: Cross Reference: Statutory References:
1/12/2016 Policy Procedure #383.1-Use of Service Animals 28 C.F.R. §35.104; 28 C.F.R.§35.130; 28 C.F.R. §35.136; Wis. Stat. §95.21(2)(f), § 106.52(3); Title II of the Americans with Disabilities Act 28
Legal Review: Hudson School District – Board of Education Policies and Procedures
SERIES 400: STUDENTS
Hudson School District – Board of Education Policies and Procedures
POLICY #411 - EQUAL EDUCATIONAL OPPORTUNITIES Introduction. The Board of Education is committed to providing the best education possible for every student in the District and to maintain a safe, secure and respectful environment for all students, staff, and other visitors. To that end, the District does not discriminate against students, parents, staff or other visitors. This policy does not, however, prohibit the district from placing a student in a school, class, program or activity based on objective standards of individual performance or need. Definition. Discrimination is any behavior that prevents individuals from achieving their full human potential. Discrimination involves treating persons as members of a group rather than as individuals. No person may be denied admission to any public school or be denied participation in, be denied the benefits of or be discriminated against in any curricular, extracurricular, pupil services, recreational or other program or activity because of a person’s sex, race, religion, national origin, ancestry, creed, pregnancy, marital status, sexual orientation or physical, mental, emotional or learning disability. Complaints. Inquiries or complaints regarding the implementation of this or other nondiscrimination policies of the Board shall be directed to a Compliance Officer and processed in accordance with established procedures. Compliance Officer. Complaints of discrimination should be directed to a District Compliance Officer. The Board designates the following individuals to serve as Compliance Officers: Assistant Superintendent, Human Resources Director, and Student Services Director. The names, titles and contact information for these individuals will be published annually. Retaliation. There shall be no retaliation against the individual(s) filing a complaint/report alleging discrimination. There shall be no retaliation against the individual(s) who are the alleged target/victim of the complaint/report alleging discrimination. Students engaging in retaliatory behavior may be subject to discipline up to and including suspension or expulsion, in accordance with applicable law, policy, and code and handbook provisions. Staff engaging in retaliatory behavior may be subject to discipline up to and including termination in accordance with applicable law, policy and handbook procedures. Parents and volunteers are also expected to adhere to this requirement. Retaliatory acts by parents and other volunteers while on school property, at school events or that interfere with the educational and work environment will not be tolerated. Annual Notice. As required by law, the District shall provide an annual public notice of Board policy and procedure on student nondiscrimination, the name and address of the Compliance Officers designated to handle discrimination complaints and the complaint procedure. Such notice shall also be provided to students and employees in respective handbooks.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
April 12, 2016 7/14/15, 09/11/12; 10/13/09; 08/13/02; 09/13/99; 12/07/93, 08/14/90 Policy #761- Free Reduced Price Meals; Procedure #411.1-Harassment; Procedure #443.71- Anti-Bullying; Procedure #447.3-Student Suspensions; Procedure #447.4-Student Expulsions; Procedure #447.4-RULE-Student Expulsion Procedures Procedure #411-RULE-Student Discrimination Complaint; Procedure #411.2-Gender Equity;
Hudson School District – Board of Education Policies and Procedures
Procedure #342.8-Section 504 Plans Procedure #342.1-Programs for Students with Disabilities Policy #381-Teaching About Controversial Issues Policy #364-School Counseling Programs; Procedure #364.1-Psychological Services; Procedure #363.3-Assistive Technology (Technology for Students With Special Needs);
Statutory References:
Legal Review:
Procedure #342.7-Services/Programs for English Language Learners; Policy #330-Curriculum Development and Improvement; Policy #370-Extracurricular Activities and Programs Wisconsin Statutes - Section 118.13 (Pupil nondiscrimination; policy/procedures required) Wis. Admin. Code; PI 9 (Pupil nondiscrimination; policy / procedures / notice required) Federal Laws - Title IX, Education Amendments of 1972 (sex discrimination) Title VI, Civil Rights Act of 1964 (race, color and national origin discrimination) Section 504 of the Rehabilitation Act of 1973 (disability discrimination; reasonable accommodations) Americans with Disabilities Act (programs and services for students with disabilities) Individuals with Disabilities Education Act (programs and services for students with disabilities) Mc-Vento Homeless Assistance Act (equal access for homeless students; required policies to remove barriers) March 2016 by Strang, Patteson, Renning, Lewis & Lacy, s.c.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411-RULE 1 - DISCRIMINATION COMPLAINT PROCEDURES I.
Purpose. The purpose of this policy is to eliminate unlawful discrimination and to provide a procedure for addressing allegations of discrimination brought by, or on behalf of, students and employees of the District.
II.
Definition. For purposes of this policy, the term “discrimination” means any act, policy, practice that is detrimental to a person and differentiates or distinguishes a person or limits or denies a person opportunities, privileges, roles or rewards based on sex, age, race, creed, color, religion, handicap, national origin, ancestry, sexual orientation, marital status, political affiliation, arrest or conviction record, military service, use or non-use of lawful substances, or any other ground prohibited by state or federal law. The term “discrimination” includes all forms of discrimination described in Wisconsin Statutes section 111.322 with respect to employees and section 118.13 with respect to students. With respect to teachers, the term “discrimination” also includes all forms of discrimination described in Wisconsin Statutes section 118.20. The term “discrimination” also includes all forms of discrimination that are prohibited under federal or state laws that apply to school districts, including but not limited to Wisconsin Administrative Code PI 9 with respect to students.
III.
Discrimination Prohibited. Discrimination against any student or employee is prohibited. No District employee, officer, or agent will discriminate against any student or employee on the basis of sex, age, race, creed, color, religion, handicap, national origin, ancestry, sexual orientation, marital status, political affiliation, arrest or conviction records, military service, use or non-use of lawful substances, or any other ground prohibited by state or federal law.
IV.
Complaint Procedure. If any person believes that the District, or any District employee, officer, agent, or student has engaged in discrimination in violation of this policy, that person may file a complaint (also referred to as a grievance) with the building principal, the District Deputy Director, or the Superintendent. Individuals filing a complaint are strongly encouraged, but not required, to submit the initial complaint in writing. Complaints alleging discrimination in violation of this policy will be processed in the following manner: Step 1. Within a period of ten (10) business days after the complaint is received, a meeting will be held between the complainant and a designee of the District, which may include a supervisor, teacher, or principal, or administrator, as the District deems appropriate. Step 2. If the complaint is not resolved as a result of the meeting described in Step 1, within ten business days after that meeting the complainant must, submit a written complaint to the District Deputy Director or the Superintendent. The complaint must contain a clear statement of the facts upon which the complaint is based, the specific form of discrimination alleged to have occurred, and the relief sought. Step 3. Within five (5) business days after the District receives the complaint at Step 2, a meeting will be scheduled between the complainant and one of more of the following: the Superintendent, the District Deputy Director, or a designee of the Superintendent or District Deputy Director. Step 4. If the complaint alleges discrimination against a student and is not resolved in five (5) business days after the meeting in Step 3, the Superintendent will schedule a meeting with the Board of Education and the complainant.
Hudson School District – Board of Education Policies and Procedures
Step 5. If the complaint is not resolved within ten (10) business days following the meeting in Step 3 or the meeting in Step 4 in the case of a student, the complaint may be submitted to the appropriate State and/or federal agency or agencies having jurisdiction over the alleged discrimination. Examples of such agencies include, but are not limited to, the Wisconsin Department of Public Instruction, the Office for Civil Rights, the Wisconsin Department of Workforce Development, and the Equal Employment Opportunity Commission. The complainant may also initiate legal action in any court having proper jurisdiction. Nothing in this policy or procedure is intended to delay or limit the right of any individual to file a charge or claim directly with a court or a state or federal agency with proper jurisdiction. V.
Miscellaneous 1. The complainant may be present at every step of the complaint procedure.
2.
Extension of time limits may be granted at each of the steps of the complaint procedure by mutual consent in writing of both parties involved.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
May 11, 2010 October 9, 1990; March 12, 1991
May 5, 2010, Ratwik, Roszak & Maloney, P.A.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411 - RULE 2 – STUDENT DISCRIMINATION COMPLAINT
Complaints regarding interpretation or application of the District's student nondiscrimination policies shall be processed in accordance with the following procedures: •
• • • • • • •
As soon as possible after a complaint is made, a meeting shall be held between the student, the student's parents and the student's principal (unless the accused) or designee to verbally discuss the student's complaint. The principal will conduct a timely investigation into the complaint and offer, if appropriate, an informal resolution of the complaint. If the complaint is not resolved informally, the student (and the student's parents) will be advised to submit to the Superintendent a written complaint identifying the facts and issues relating to the complaint, the specific aspect(s) of the nondiscrimination policy(s) alleged to have been violated, and the resolution sought. The Superintendent or designee will provide a written acknowledgement of the complaint as soon as possible, but by law within 45 days of receipt of the written complaint. Following investigation, the Superintendent or designee will provide a written decision as soon as possible. The Superintendent's written decision will include notice of the student's right to appeal a negative determination to the Board of Education and the procedure for making an appeal. The Board of Education will hear the appeal and provide a written decision as soon as possible, but by law within 90 days of the Superintendent's receipt of the written complaint. The Board's written decision will include notice of the student's right to appeal a negative determination to the State Superintendent and the procedure for making an appeal. Procedural timelines may be extended with written mutual agreement of the parties involved.
Appeals under 20 USC 1415 and ch. 115, Stats. relating to the identification, evaluation, educational placement, or the provision of a free appropriate public education of a child with a disability in need of special education shall be resolved through procedures authorized by ch. 115, sub ch. V, Stats. Complaints under 20 USC 1231e-3 and 34 CFR 76.780-76.782, commonly referred to as EDGAR complaints, that the state or a sub guarantee is violating a federal statute or regulation that applies to a program shall be referred directly to the State Superintendent. Complaints involving the violation of federal nondiscrimination laws may be made directly at any time or referred upon appeal to the U.S. Office for Civil Rights for Region V in Chicago. Student discrimination complaint records shall be maintained and disclosed by the District in accordance with legal requirements. As required by law, the District shall provide an annual public notice of Board policy and procedure on student nondiscrimination, the name and address of the employee designated to handle discrimination complaints and the complaint procedure. Such notice shall also be provided annually to students and employees in respective handbooks.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
July 14, 2015 10/13/09; 08/13/02; 11/09/93; 8/14/90; 11/22/77 Policy #761- Free Reduced Price Meals; Policy #347-Student Records; Procedure #447.3-Student Suspensions; Procedure #447.4-Student Expulsions; Procedure #447.4-RULE-Student Expulsion Procedures; Procedure #411-RULEDiscrimination Complaint Procedures;Procedure #411.2-Gender Equity Procedure #342.8-Section 504 Plans; Procedure #342.1-Programs for Students with Disabilities; Policy #381-Teaching About Controversial Issues Policy #364School Counseling Programs; Procedure #364.1-Psychological Services; Procedure #363.3-Assistive Technology (Technology for Students With Special Needs); Procedure #342.7-Services/Programs for English Language Learners; Policy #330-Curriculum Development and Improvement;
Statutory References:
Wisconsin Statutes Section 118.13 (Pupil nondiscrimination; policy/procedures required) Section 118.125 (Pupil records); Wis. Admin. Code PI 9.04 (Complaint Procedure) Federal Laws - Title IX of the Education Amendments of 1972 (sex discrimination); Section 504 of the Rehabilitation Act of 1973 (disability discrimination; reasonable accommodations) Americans with Disabilities Act (programs and services for students with disabilities) Individuals with Disabilities Education Act (programs and services for students with disabilities) Title VI of the Civil Rights Act of 1964 (race, color and national origin discrimination); McKinney-Vento Homeless Assistance Act (equal access for homeless students; required policies to remove barriers)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411.1 - HARASSMENT Harassment Prohibited. The Hudson School District believes strongly in the dignity and respect of each individual. Therefore, we are committed to maintaining a work and educational environment free from harassment because of sex (gender), race, color, religion, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional, or learning disability, national origin (including limited English proficiency) or ancestry. We are also committed to maintaining an environment free from any form of harassment or conduct that adversely affects an employee's productivity or a student’s learning opportunity. The Hudson School District prohibits and will not tolerate harassment of any employee or student. Everyone should be able to work or learn in an environment free of harassment. It is the responsibility of every employee and every student to maintain a working and learning environment free of all inappropriate and unwelcome conduct or communication of an offensive nature. Therefore, every employee and student should become familiar with our policy, report alleged incidents of harassment, and display conduct of a manner expected of all employees and students. Harassment Defined. Under the Wisconsin Pupil Nondiscrimination Law, harassment is defined as follows: “Pupil harassment” means any behavior towards pupils, based, in whole or in part, on sex, race, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional or learning disability which substantially interferes with a student’s school performance or creates an intimidating, hostile, or offensive school environment. Harassment can include many different types of behavior. What makes behavior harassment in a particular case is (1) that the behavior is directed towards a person because of their membership in a protected class e.g., sex, race, disability, and (2) the behavior is so pervasive or severe that it interferes with a person’s performance or creates an intimidating, hostile, or offensive environment. The chart below illustrates the elements of harassment.
BEHAVIOR
DIRECTED TOWARDS A PERSON BECAUSE OF
CREATING A HOSTILE ENVIRONMENT
The following are examples of behavior that constitute harassment: name-calling, making threats, spreading rumors, telling jokes, making fun of someone, gestures, physical intimidation, hitting, touching, pranks or hazing, vandalism or destruction of property.
Sex (Gender) Race Color Religion National origin (including limited English proficiency) Ancestry Pregnancy Marital status Parental status Sexual orientation Physical disability Mental disability
Hudson School District – Board of Education Policies and Procedures
Emotional disability Learning disability
The behavior is so severe (in view of all circumstances) or pervasive (occurs often, is part of a pattern of behaviors, permeates the atmosphere) that it creates a hostile environment. A hostile environment may be created by a single incident, by repetition of a particular type of behavior, or by a pattern of behaviors that are related. At some point, the cumulative effect of the repeated behavior or pattern of conduct is sufficient to create a hostile environment. Where the conduct in question is severe, a single incident will constitute harassment. A clear example of this is sexual assault. The same is true of "quid pro quo" harassment. Quid pro quo harassment occurs when a school employee or someone in a position of authority causes a student to believe that he or she must submit to unwelcome sexual conduct in order to participate or succeed in a school program or activity. It can also occur if a school employee or person in a position of authority causes one to believe that an educational or employment decision about the person will be made based on whether or not the person submits to sexual conduct. Such conduct is harassment and is unlawful, even if the person refuses to submit to the demand and the threatened harm (e.g. a failing grade, exclusion from a program or activity, loss of employment) never occurs. The threat or demand itself is sufficient to constitute unlawful harassment. Sexual Harassment Defined. The Equal Employment Opportunity Commission (EEOC) has defined sexual harassment as, ". . . unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact, and other verbal or physical conduct of a sexual nature"...when:
1.
submission to such conduct is made either explicitly or implicitly a term of condition of an individual's employment, or a student’s educational opportunity,
2.
submission to or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such individual, or
3.
such conduct has the purpose or effect of unreasonably interfering with an employee's work performance, a student’s learning opportunity, or creating an intimidating, hostile, or offensive working/education environment.
Harassment can also be found to occur where no adverse employment or educational decision has happened, but where the working/learning environment has become hostile and intolerable. Specific examples that can be viewed as sexual harassment of employees or students include but are not limited to:
-
Unsolicited verbal sexual comments Sexist remarks about a person's body or sexual activities Sexually oriented jokes, stories and materials (i.e. calendars, poster, magazines) Demanding sexual favors accompanied by implied or overt threats concerning one's employment or educational opportunity Attempted or actual physical sexual assault Sexual advances Touching of a sexual nature (patting, pinching, or rubbing)
Hudson School District – Board of Education Policies and Procedures
-
Graffiti of a sexual nature Displaying or distributing sexually explicit drawings, pictures, or written material Sexual gestures Name-calling of a sexual nature Subtle pressure for sexual activity Touching oneself in a sexually suggestive manner Discussing sexual activity Spreading rumors about a student’s or employee’s sexual conduct or performance
The Hudson School District complies with federal and state laws and will not tolerate harassment by employees, teaching staff, supervisory personnel and students. Acts of harassment will result in disciplinary action, up to and including termination or expulsion. As applicable, incidents of suspected child abuse will be reported to St. Croix County Health and Human Services (Child Protection) and when local or state criminal laws may have been violated a report will be made to the Hudson Police Department.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
10/13/09 09/13/99, 03/24/92, 10/09/90, 08/12/03 Policy #454 Reporting Child Abuse/Neglect Sections 111.32(13), 111.36(1)(6), 118.13, Wis. Stats.; Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504: 34 CFR 104.8; Title II of ADA: 28 CFR 35.106; PI 9.02(9), Wis. Admin. Code; Wis. Stats. 48.981; Wis. Stats. 947.013 and Hudson ordinance 187-15 prohibiting harassment
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411.1 - RULE 1 – HARASSMENT
How to Deal With a Concern Informal Recourse. It is not necessary to take any action yourself before filing a formal grievance. Verbal and written approaches are only suggestions for those who want to try to resolve the issue themselves. Putting your thoughts in writing first is usually better than verbalizing them. Some individuals may be more comfortable communicating with a written request. Whichever course is taken, written or verbal, outline the following:
First, state the facts as you see them. Be as precise as possible and give times and dates if possible.
Second, describe your feelings or reactions to the incident(s) and what damage has been done. Describe your own personal feelings and opinions.
Third, state what you would like to happen next. If you want the behavior to stop, then state just that.
If you are sending a written request, deliver the letter to the alleged harasser yourself; but have someone accompany you to witness the delivery. This person need not know the content of the letter. If your attempts are not enough to stop the harassing behavior, you should proceed with a formal grievance. Several objectives can be accomplished by utilizing the informal recourse:
Letting the individual see the offensive behavior from your perspective; Giving that person a chance to correct the situation or to explain the behavior; Providing a fair warning to those accused of inappropriate behavior (direct and clear examples stated); Allowing you to present a clear response to the alleged harasser's behavior; Allowing you to deal with the actions in a non-threatening manner and environment.
Formal Grievance Process. The purpose of the grievance procedure is for all employees to have access to talk with someone in administration confidentially about a harassment concern. For persons who believe they have experienced or observed harassment, there are several ways to deal with the issue. Whom you talk to always depends on how comfortable you are with these people or departments. There are a number of options, you can contact any of the following people:
- your supervisor - your school principal - your school assistant principal - school superintendent - central administrator - your building representative - school board member - school attorney Hudson School District – Board of Education Policies and Procedures
Grievance Procedure. The following complaint procedures should be utilized, if at all possible: Step 1
Any complaint shall be presented in writing or orally to the immediate supervisor or administrator. If complaint is submitted in writing, it should include the specific nature of the harassment and corresponding dates and also include the name, address and phone number of the complainant.
Step 2
The person receiving the complaint shall thoroughly investigate the complaint, notify the person who has been accused of harassment, and permit a response to the allegation and arrange a private meeting to discuss the complaint with all concerned parties within ten (10) working days after receipt of the written complaint, if deemed necessary. The complaint officer shall give a written answer to the complaint within fifteen (15) working days after receipt of the written complaint.
Step 3
If the complainant is not satisfied with the answer of the supervisor, he or she may submit a written appeal to the administrator or designee indicating with particularity the nature of disagreement with the answer and reason underlying such disagreement. Such appeal must be filed within ten (10) working days after receipt of the supervisor's answer. The administrator or designee shall arrange a private meeting with the complainant and other affected parties, if requested by the complainant, at a mutually agreeable time to discuss the appeal. The administrator or designee shall give a written answer to the complainant's appeal within ten (10) working days.
Step 4
If the complainant is not satisfied with the answer, a complaint may be filed with the Board of Education within ten (10) working days after receipt of the Step 3 answer. The Board of Education shall, within twenty (20) working days, conduct a hearing in executive session at which the complainant shall be given an opportunity to present the complaint. The Board shall give a written answer to the complaint within ten (10) working days following completion of the hearing.
All administrators are required to contact the Superintendent immediately with the concern or complaint. The Superintendent and School Attorney are the only personnel authorized to conduct an investigation regarding allegations of harassment. All administrators have an obligation to listen, counsel and guide individuals towards resolving issues and concerns. Each of these individuals have been instructed not to make any judgment as to whether the allegation is true. They may not discuss your concern with anyone but the Superintendent or School Attorney. Confidentiality must be maintained in order to deal effectively with complaints of harassment. The Hudson School District will take prompt and appropriate action to investigate and resolve any alleged or suspected incidents of harassment. This process involves gathering as many facts as possible. This includes contacting the alleged harasser(s) and witnesses (if applicable) for information regarding the incident. Investigations will be conducted in a manner Hudson School District – Board of Education Policies and Procedures
to protect the privacy of the parties concerned to the extent possible. Results of the investigation will be discussed with the individuals involved in the alleged incident. An employee who engages in any conduct that constitutes sexual or other harassment will be subject to appropriate disciplinary action, up to and including termination, based on the seriousness of the offense. There will be no adverse action taken against any employee, in good faith, reports incidents of harassment. However, knowingly false or malicious accusations will not be tolerated and will be a basis for discipline.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
September 13, 1999 October 9, 1990, March 24, 1992 Sections 111.32(13), 111.36(1)(6), Wis. Stats., Title VII of the Civil Rights Act of 1964
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411.1 - RULE 2 – PUPIL HARASSMENT COMPLAINT
Pupil Harassment Complaint. Students who believe they are victims of harassment are strongly encouraged to report their concerns to the principal or guidance counselor. Students may report their concerns to any teacher. To assure consistency in handling complaints, the teacher will report the complaint to the principal or a guidance counselor. As soon as possible after a complaint is made, a meeting shall be held between the student, the student’s parents, the student’s principal (or designee) and other appropriate school staff to verbally discuss the student’s complaint. The principal will conduct a timely investigation into the complaint and offer appropriate interventions and informal resolution of the complaint. Agreed upon interventions will be implemented and documented. The student’s guidance counselor will periodically interview the student and the student’s parents to assess and document the effectiveness of the interventions. The principal or the student’s parents may consult the Director of Pupil Services for further assistance, if needed. If pupil discrimination due to harassment is claimed by the student or the student’s parents, the District’s pupil discrimination complaint procedures will be followed.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Complaint Procedures Statutory References: Legal Review:
August 12, 2003 September 13, 1999, November 9, 1993, May 12, 1992 Policy # 411–Equal Educational Opportunities; Procedure #411-RULE-Discrimination
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411.2 - GENDER EQUITY
General Educational Program. The District will not provide any course or carry out any of its educational programs or activities separately on the basis of sex (gender), nor shall it require or refuse participation therein by any of its students on such a basis. This shall apply to health, physical education, industrial education, business education, career or vocational education, family and consumer education, music, counseling, athletics, clubs and organizations, general treatment of students, and adult education. Athletics, Clubs, Organizations. No person shall, on the basis of sex be excluded from participation in, be denied the benefits of, be treated differently from another person or otherwise be discriminated against in any interscholastic, or Intramural athletic, any club or organization sponsored or offered by the School District of Hudson except where selection is based upon competitive skill or the activity is a contact sport. However, when the selection of a sport and levels of competition are limited to competitive skill or the sport is of a contact nature the school district shall accommodate the interests and abilities of members of both sexes. If not, the excluded sex must be allowed to try out for the sport afforded unless it is a contact sport. There shall be equal provisions for: 1. interest and abilities 2. supplies, materials and equipment 3. scheduling of games and practices 4. travel and per diem allowances 5. assignment and compensation 6. competition 7. facilities Treatment of Students. The District shall not discriminate against any of its students on the basis of sex, from participation in, denied the benefits of, or be subject to discrimination under any academic extra-curricular, research, occupational training, or other educational program or activity operated by the school district. There shall be equal provision for aid, benefit or service for: 1) counseling or counseling process 2) use of appraisal and testing instruments 3) use of counseling materials 4) employment assistance 5) honors, awards, scholarships 6) health and insurance services 7) establishing and enforcing rules of behavior, sanctions and treatment 8) personal facilities 9) other relevant areas 10) course enrollment 11) graduation requirements The District shall not apply any rule differently to a student on the basis of the student's actual or potential parental, family or marital status. Hudson School District – Board of Education Policies and Procedures
Exemptions to the Policy. The policy permits only limited and specified exceptions to the requirement that all educational programs and activities be provided on a sex-integrated basis such as: 1) 2) 3) 4) 5) 6) 7)
Elementary schools comply as expeditiously as possible but no later than one year from the effective date of the regulation (1976). Secondary schools shall comply as expeditiously as possible but no later than three years from the effective date of the regulation (1978). Portions of classes in elementary and secondary schools which deal with human sexuality may be conducted in separate sessions for boys and girls. Grouping of pupils by ability as assessed by objective standards of individual performance. Separation of pupils by sex when the purpose or major activity of which involves bodily contact. The use of personal facilities. Requirements based on vocal range or quality which may result in a vocal chorus or choruses of one or predominantly one sex.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
8/13/02 11/22/77, 8/14/90, 10/9/90 Title IX Education Amendments of 1972
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #411.3 – ACADEMIC ACCOMMODATIONS FOR RELIGIOUS BELIEFS The District shall provide for the reasonable accommodation of a student’s sincerely held religious beliefs with regard to all examinations and other academic requirements. Upon determining that there is a need for an accommodation under this Policy, the student’s school will provide a reasonable means by which a student exercising his/her sincerely held religious beliefs will be permitted to make up an examination or other academic requirements at another time or by an alternative means without prejudicial effect. Under no circumstances shall a teacher deduct points or lower a grade on a test, assignment or other class requirement merely because a student has requested and received an accommodation pursuant to this policy. Any staff member who receives or becomes involved on a need to know basis is responding to a request for an accommodation under this policy, or in responding to any formal complaint, shall treat the request/complaint as a confidential matter involving student records. A student or parent or guardian of a minor student with a need for an accommodation under this Policy shall be permitted to seek such an accommodation by directly contacting either the relevant classroom teacher(s), the building Principal, an Associate Principal, or a Principal-designee. Excluding unexpected emergencies and conflicts that cannot reasonably be identified in advance, a request for an accommodation shall be submitted (generally, in writing) in advance of the date of the exam or the due date of any other academic requirement. If, for any reason, a resolution offered by a classroom teacher is considered unsatisfactory, the student or parent or guardian of a minor student may involve the Principal, Associate Principal or Principal-designee at any time. Any Principal, Associate Principal or Principal-designee receiving such a request shall work with necessary staff to determine and implement an appropriate resolution. In any case where a request is first submitted verbally, the school may require the parent/guardian (or adult student) to place the request in writing to create appropriate documentation. Any written request for an accommodation shall be treated as a confidential student record. If the student or parent/guardian is not satisfied with the resolution proposed by the student’s school, or otherwise has an unresolved concern arising under this Policy, the student or parent/guardian may file a formal complaint with the District. This Policy incorporates the complaint procedure identified in Board Policy 411 and Procedure #411-RULE. Any complaint of a student or parent or guardian of a minor student arising under this Policy may be filed and appealed as provided in Board Policy 411 and Procedure #411-RULE with respect to student discrimination complaints arising under ch. PI 9 and Wisconsin Statute §118.13. Annual written notification of this Policy and the related Complaint procedure shall be provided to all students, the parent or guardian of minor students, and instructors.
Date of Board Adoption: Cross Reference: Statutory References: Legal Review:
9/08/09 Policy #411-Equal Educational Opportunities; Procedure Discrimination Complaint Procedures Wis. Stats. 118.13; Wis. Admin. Codes PI 9 and PI 41
Hudson School District – Board of Education Policies and Procedures
#411-RULE-
PROCEDURE #412.1 - FULL-TIME STUDENTS
A secondary student in the Hudson School District will be classified as a full-time student when enrolled in an administratively approved course of study requiring attendance in the building for the entire school day. Also classified as full time students, although not in attendance in the building for the entire school day, may be those students with the following needs or prescribed courses of study:
a. b. c. d. e. f. g. h. i.
special education gifted/talented alternative education youth options apprenticeships work study general education diploma option homebound for medical reasons unique student needs not identified above*
A student at the elementary level will be classified as a full-time student when enrolled at the assigned attendance center and in attendance in the building for the entire school day. Those classified as full-time students also include:
a. b.
students receiving special education. students who are homebound for medical reasons.
*If a unique student need not explicitly identified in this policy should arise, the Board of Education authorizes the building administration to name a Child Study Team to define the need and prescribe an appropriate avenue of delivery and monitoring. Decisions documented through the Child Study Team and approved by the Superintendent shall be interpreted to apply to this policy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
February 14, 1995 August 14, 1990, December 12, 1989 Wis. Stats. 118.15(1)(b), 118.153, 118.35, 118.37, 115.29(4), 115.80, 121.004(7)(a)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #420 - SCHOOL ADMISSIONS
Home-based students wishing to enroll in a Hudson public school will be placed in a grade level and awarded credits in accordance with adopted procedure. Children shall be accepted for enrollment in all grades of the school system at any time upon presentation of acceptable certificates of record from their former school and upon their establishing local residence. School principals must review the facts and circumstances of each case to determine whether the child (1) lives within the district, (2) for a purpose other than school attendance. If the answer to both of these inquiries is yes, the child is a resident of the district. If the answer to either is no, the child is not a resident for tuition purposes. A resident over 20 years of age may be admitted to school when in the judgment of the school board the resident will not interfere with the pupils of school age.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/13/97 8/9/88; 8/14/90; 10/8/91 Policy #351-Summer School Wis. Stats. 118.165(1)(d); 118.15; 118.04; 118.145; 121.41; 115.001(3)(r); 115.001(3)(g); 140.05 Attorney's General's Opinion (OAG 45-86)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #420-RULE - GRADE PLACEMENT AND CREDIT AWARD FOR STUDENTS ENTERING FROM HOME-BASED EDUCATIONAL PROGRAMS
Elementary and Middle Schools (K-8)
1.
If the student has been in a home-based educational program one year or less, the student may be placed by the principal with the student’s chronological peers without any special evaluation. The student shall not be placed below/above the grade level of his/her chronological peers without a review by appropriate staff.
2.
If the student has attended a home-based educational program for more than one year, the student shall participate in an evaluation to establish appropriate grade placement. When the evaluation cannot be completed prior to the student’s entry to school, the student shall be placed in the student's chronological age grade on a temporary basis, pending finalization of the placement evaluation which shall be completed within 30 school days after entry. Grade placement evaluations shall include assessment in the areas of reading, spelling, mathematics, and written language. Standardized achievement and ability tests, including tests used by the District for group testing, shall be considered for use. The building principal, counselor, school psychologist, and classroom teacher, when appropriate, shall review the results of the evaluation and finalize grade placement. Placement of a student in a grade level below the student's chronological peers shall be done only when documentation of educational need is present. Placement of a student in a grade level above the student's chronological peers will be done in accordance with District policy, guidelines and criteria for acceleration.
High School (9-12)
1.
Placement of a student at the high school level shall be according to the student's chronological age when evidence of prerequisite completion of materials in reading, language arts, mathematics, social studies, science, and health is presented.
2.
For those students seeking placement at higher than a ninth grade level, the names of courses taken, course descriptions, time devoted to courses, grades earned, and standardized achievement test scores may be used as evidence of academic accomplishments. When evidence of academic accomplishments is not available or is inconclusive, an evaluation by appropriate staff shall be required. Such an evaluation shall include assessment in the areas of reading, English, mathematics, science, and social studies and may involve the use of individual and/or group tests. The principal is responsible for finalizing grade level placement.
3.
Awarding of credits to be applied toward high school graduation shall be determined by the principal. Students shall be awarded credits toward graduation only upon verification of successful completion of semester-length courses from secondary-level curriculum. In subject areas where courses are sequential, the student will receive credit for all courses in the sequence up to and including the qualifying course. In subject areas that are not sequential, the student will receive credit only for the qualifying course unless the student demonstrates content knowledge in the non-sequential courses as measured by standardized tests. Such testing opportunity will be available only for the purpose of attaining grade placement commensurate with age.
Hudson School District – Board of Education Policies and Procedures
If the placement is made at the sophomore year level or higher, up to a maximum of 7 credits shall be allowed toward high school graduation for each of the high school years below the grade level of placement. Courses taken while on a home-based educational program shall be recorded on the student’s permanent record card. Home-based instruction credits shall be recorded as satisfactory. Home-based educational program grades will not be recorded on a Hudson High School transcript. Grades and grade point averages from home-based instruction will not be used for class standing or for scholarship purposes. A minimum of four (4) semesters of Hudson High School attendance is required before a student can be considered for the Wisconsin Allstate Scholars and the Federal Robert C. Byrd Scholarship. In the event that the home-based student has attended a recognized and accredited public or private high school for single or multiple semesters or years, the credits earned at such school(s) may be accepted as recorded by said school.
4.
Parents/guardians may appeal the decision of the principal on the awarding of high school credits to the Director of Instructional Services whose decision shall be final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
May 13, 1997 Procedure #345.4 – Promotion and Retention (Including Kindergarten Promotion)
Hudson School District – Board of Education Policies and Procedures
POLICY #421 - ENTRANCE AGE (INCLUDES EARLY ADMISSION)
No child may be admitted to kindergarten unless the child is 5 years old on or before September 1 in the year he or she proposes to enter school and no child may be admitted to first grade unless the child is 6 years old on or before September 1 of the year he or she proposes to enter school. A pupil enrolled in kindergarten may be counted for purposes of state aid, only if the pupil attains the age permitted by state law for kindergarten admission. A kindergarten pupil shall be counted as one-half pupil. Children three years of age or older suspected as having exceptional educational needs shall be referred to the multidisciplinary team for evaluation and determination of eligibility for special education programs and related services. The district shall ensure that appropriate special education programs are available to children with exceptional educational needs who have attained the age of three years and who reside in the school district. Any child who is five years of age on or before November 1st may apply for early entrance to kindergarten. A child approved by the Board for early entrance to Kindergarten will not automatically be eligible for first grade without separate Board action.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
February 14, 1995 August 14, 1990, November 14, 1978 Wis. Stats. 118.14, 118.15, 120.12(25)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #421.1 – EARLY ENTRANCE TO KINDERGARTEN
Early Entrance to Kindergarten. Any child who is five years of age on or before November 1st may be eligible for early entrance to kindergarten. A written application for early entrance to kindergarten must be submitted by the child's parent or guardian to the Director of Student Services. The Student Services Director is responsible for identifying an evaluation team, coordinating an evaluation process, and securing the recommendation regarding eligibility for early entrance. A child being evaluated for early entrance to Kindergarten must demonstrate the social, emotional, physical maturity, as well as intellectual ability for continuing success in school beyond kindergarten. A parent/legal guardian shall submit a request for early entrance to kindergarten to the Student Services Director on or before May 1st of the year in which early entrance is requested. An exception may be considered by the Student Services Director for families who move into the district after May 1st. Criteria: The child should be:
1. 2. 3. 4.
5.
Superior in intellectual growth as determined by a valid intellectual evaluation; S/he should have superior language skills and the ability to express herself/himself well. S/he should show the necessary pre-requisite academic skills commensurate with other children who will be in first grade. S/he should show an interest in school-type activities. a. S/he should enjoy working and playing with other children who will be in the grade. b. S/he should be ready to work independently for reasonable periods of time. c. S/he should show evidence of emotional stability. d. S/he should show the ability to cooperate with others. Well developed physical maturity and in good general health.
Procedures in the evaluation are as follows:
1. 2.
3.
A personal interview shall be conducted by a representative from the Hudson School District to determine the parent's reasons for requesting early entrance prior to kindergarten. An evaluation of the child's potential to benefit from early admission to Kindergarten shall be required. The evaluation shall consider social and emotional stability, intellectual ability, pre-requisite academic skills, and physical health. The individual evaluation shall be conducted by a certified school psychologist in conjunction with other appropriate student services workers and certified school staff. A kindergarten teacher and the building principal shall also be a part of the evaluation team. The evaluation shall be at no cost to the parents. After the evaluation has been completed, a conference shall be held with the parents to consider the appropriateness of early entrance to kindergarten.
If the child is deemed eligible, the recommendation is forwarded to the Board of Education for approval.
Hudson School District – Board of Education Policies and Procedures
Appeals Procedure. An appeal by the parent or guardian of the denial of early entrance to kindergarten by the evaluation team can be made to the building principal within ten (10) business days of the decision of the evaluation team being shared with the parents. The building principal will render a decision within ten (10) business days. An appeal of the denial of early entrance to kindergarten by the building principal may be made in writing to the Student Services Director within ten (10) business days of the building principal’s denial. The Student Services Director will render a decision within ten (10) business days. The decision of the Student Services Director will be final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Legal Review:
August 9, 2011 September 13, 1999 February 14, 1995 Policy #421-Entrance Agee (Includes Early Admission); Procedure #412.1-FullTime Students; Policy #431-Compulsory Student Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion Wis. Stats. 12012(25), 118.14; 118.15
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #421.2 - ADMISSION TO FIRST GRADE Except as provided for in this Policy, no child who becomes five years of age after September 1st of the year s/he seeks admission to five-year-old kindergarten may be enrolled in five-year-old kindergarten. Except as provided for in this Policy, no child who becomes six years of age after September 1st of the year s/he seeks admission to first grade may be enrolled in first grade. Except as provided for in this Policy, no child who has not successfully completed five-year-old kindergarten may be enrolled in first grade. Exceptions to the standard enrollment ages may be made pursuant to Section 120.12(25) of the Wisconsin Statutes. Exceptions to the requirement that all children must have completed five-year-old kindergarten in order to enroll in the first grade may be made pursuant to Section 118.33(6)(cm) of the Wisconsin Statutes. A parent/legal guardian shall submit a written request for early entrance or entrance without attending kindergarten into first grade to the Student Services Director on or before August 1 of the year in which early entrance is requested. Early Entrance to First Grade.
1. 2.
3.
A child must be six years of age on or before September 1 of the year s/he seeks admission to first grade and have successfully completed five-year-old kindergarten. A child who becomes six years of age between September 1 and November 1 in the year s/he seeks admission to first grade, may enroll in First Grade if s/he meets any of the following requirements: a. The child has successfully completed a five-year-old kindergarten program or its equivalent; b. The child was admitted to first grade in another public school district prior to moving into the Hudson School District; or c. The child demonstrates satisfactory completion of preliminary student assessments as determined by the school principal. A child being assessed pursuant to 2.c. of this section for early entrance into first grade must demonstrate the social, emotional, physical maturity, as well as intellectual ability normally expected for successful participation in first grade. a. Procedures in the assessment are as follows:
1)
2)
3)
A personal interview shall be conducted by a representative from the Hudson School District to determine the parent's reasons for requesting entrance prior to the legal age or prior to completion of five-year-old kindergarten. An evaluation of the child's potential to benefit from early admission to first grade shall be required. The evaluation shall consider the student’s social and emotional development, physical maturity, and intellectual ability. The individual evaluation shall be conducted by a certified school psychologist assigned by the District in conjunction with other appropriate student services workers and certified school staff. The evaluation shall be at no cost to the parents. After the evaluation in 3.a.2. has been completed, a conference shall be held with the parents to consider the appropriateness of early entrance or entrance without completing five-year-old kindergarten into first grade.
Hudson School District – Board of Education Policies and Procedures
b.
Criteria to be considered in the evaluation are as follows: 1) Superior in intellectual growth as determined by a valid intellectual assessment; 2) S/he should have superior language skills and the ability to express herself/himself well; 3) S/he should show the necessary pre-requisite academic skills commensurate with other children who will be in first grade; 4) S/he should show an interest in school-type activities; 5) S/he should enjoy working and playing with other children who will be in the grade; 6) S/he should be ready to work independently for reasonable periods of time; 7) S/he should show evidence of emotional stability; 8) S/he should show the ability to cooperate with others; 9) Well-developed physical maturity and in good general health.
First Grade Admission without Kindergarten,
1.
A child who meets the age requirement for entrance into first grade but has not successfully completed five-yearold kindergarten may enroll in first grade if the child meets any of the following requirements: a. Before either commencing or completing first grade, the child moved into Wisconsin from a state, country, or territory in which completion of five-year-old kindergarten is not a prerequisite to entering first grade; b. Before either commencing or completing first grade, the child moved into Wisconsin from a state, country or territory in which completion of five-year-old kindergarten is a prerequisite to entering first grade and the child was exempted from the requirement to complete five-year-old kindergarten in the state, country or territory from which the child moved; c. The child has successfully completed an educational program for five-year-old children in a private school or licensed day care center that the HSD deems equivalent to public school five-year-old kindergarten; d. The child demonstrates satisfactory completion of preliminary student assessments.
2.
A child being assessed pursuant to 4.d. of this section for entrance into first grade without attending five year old kindergarten must demonstrate the developmental readiness skills expected for successful participation in first grade. a. Procedures in the assessment: 1) The assessment will be conducted by the building principal or designee, in consultation with the first grade teacher(s) and will consider social, emotional and academic development. 2) The assessment will include interview with the student and parent/guardian. 3) The assessment will include assessment of the student’s reading, writing and math skills. 4) If applicable, the assessment will include a review of student work samples. 5) The assessment will be at no cost to the parents. b. Criteria to be considered in the evaluation are as follows: 1) S/he should possess sufficient aptitude in all core competencies normally required of students upon the completion of kindergarten; 2. Evidence must exist that the child’s welfare would be best served by placement in the first grade.
Appeals Procedure. An appeal by the parent or guardian of the denial of early entrance or entrance without attending five-year-old kindergarten into first grade by the evaluation team can be made to the building principal within ten (10) business days of the decision of the evaluation team being shared with the parents. The building principal will render a written decision within ten (10) business days. An appeal of the building principal’s denial of early entrance or Hudson School District – Board of Education Policies and Procedures
entrance without attending five-year-old kindergarten into first grade may be made in writing by the parent or guardian to the Student Services Director within ten (10) business days of the building principal’s denial. The Student Services Director will render a decision within ten (10) business days. The decision of the Student Services Director will be final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
August 13, 2013 August 9, 2011 Policy #421-Entrance Age (Includes Early Admission); #5111 Definition of a Full Time Student; Policy #431-Compulsory Student Attendance; Procedure 431-RULE-Attendance Procedure #345.4-Promotion and Retention (Including Kindergarten Promotion) Wis. Stats. 115.76(5), 118.14, 118.145, (cg) 4., 118.15, 118.15 (1) (am) 118.16(2)(cg) 1., 118.16(2) 118.16 (4), 118.165 (1) (e), and 118.33 (6)(cm), 118.51, 118.52, 120.12(25), and 938.345 (2);
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #422 - ADMISSION OF NONRESIDENT STUDENTS (OTHER THAN OPEN ENROLLMENT STUDENTS)
If space is available, the School Board may admit non-resident or out-of-state students who meet the entrance requirements of the school district. The School Board shall charge tuition for each nonresident student, with the following exceptions:
1.
A student, whose parent or legal guardian is not a resident of the school district, or the state of Wisconsin, may file with the School Board of the district a written application for enrollment in the schools of the school district. The application shall be accompanied by a written declaration of the parent or legal guardian that residence will be established in the school district and state by a specified time (nine weeks). If space is available, the School Board may permit the student to enroll and may require prepayment of a tuition fee for nine school weeks or may waive the tuition requirement for that student. If the parent or legal guardian establishes residence in the school district within such nine school weeks, the School Board shall refund the tuition fee. If such residence is not established there shall be no refund of the tuition fee but another written application for enrollment may be filed for the next succeeding nine school weeks and, upon prepayment of a tuition fee for such nine school weeks, the School Board may permit the student to re-enroll. If the parent or legal guardian establishes residence within the second nine school weeks, the School Board shall refund the tuition fee for the second nine school weeks.
2.
Hudson will permit an enrolled resident student to complete the current school year in the school building the student was attending if the student:
a. b. c. 3.
attended on either the 3rd Friday in September or the 2nd Friday in January of the current school year attended for at least 20 school days in the current school year, or resided and enrolled as a Hudson student as of July 1st.
Hudson School District will permit a student to attend a Hudson school without payment of tuition one additional school year after a move out of the District, if all of the following criteria apply:
a. b. c. d.
The student was a resident of the school district on the 2nd Friday in January. The student was enrolled in the school district continuously from the 2nd Friday in January to the end of the school year. The student moved out of the district after the 1st Monday in February. The student continues to be a resident of Wisconsin.
For subsequent years the student must apply for open enrollment during the next February application period. Failure to do so will require the student to attend school in the resident school district.
4.
The board shall permit a student who has gained 12th grade status in high school and is a resident of the school district at the time of gaining such status to complete 12th grade at the high school without payment of tuition, even though the student is no longer a district resident.
5.
The Board may permit foreign exchange students to attend school in the district without payment of tuition.
Hudson School District – Board of Education Policies and Procedures
6.
The parents of a student admitted under the Open Enrollment Statute and policy will not be charged tuition. Educational costs are provided through state aid adjustments and by the student's resident district.
7.
Parents are responsible for transportation.
8.
Parent-paid tuition costs for residents or non-residents of the state of Wisconsin will be equal to the current open enrollment transfer amount.
9.
The School Board authorizes the Superintendent of Schools to make decisions relating to waivers and tuition assessments for non-resident students.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
December 12, 2000 August 14, 1990, February 14, 1995, February 10, 1998, September 13, 1999 Policy #422-Admission of Nonresident Students (Other Than Open Enrollment Students); Policy #423-Open Enrollment Wis. Stats. 121.77(1), 121.81(2), 121.84, Wisconsin Act 27, Wisconsin Act 117
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #422.1 - ADMISSION OF INTERNATIONAL EXCHANGE PROGRAM STUDENTS
An international exchange program is designed to give students from other countries an exposure to the American culture and student life. An international exchange program supports the HSD2025 vision and global literacy. Tuition waivers for international exchange students shall be subject to the following conditions:
1.
The Hudson School District will accept a maximum of six (6) students from other countries via exchange programs. The number may be adjusted by the principal in consultation with the Superintendent.
2.
No student will be enrolled until all student record information has been cleared through the office of the school principal of the school the student will attend. Information such as student's name, nationality, age, school records, sponsor's name and address, etc., shall be provided. Students must comply with physical examination and immunization requirements.
3.
All arrangements for admission of new exchange students must be concluded 6 weeks prior to the beginning of the semester during which enrollment is requested.
4.
On September 1 of the year of admission, the exchange student must be at least sixteen (16) years old, but not older than nineteen (19) years of age.
5.
Exchange students must abide by the policies and procedures of the school district and failure to do so could result in termination of the agreement.
6.
Exchange students will only be accepted from programs certified by and approved by the Council on Standards for International Travel (CSIET) and approved by the High School Administration. Preference will be given to students sponsored by the Hudson Rotary Clubs that are members of the Rotary International Exchange Program. No more than two (2) students will be accepted from a program/organization.
7.
International exchange students must live with a family in the Hudson School District.
8.
Exchange students are encouraged to assist in some manner the curriculum of the school they are attending (i.e., assist with language classes, history classes, art classes, etc.).
9.
An individual exchange student is limited to the equivalent of a one-year term.
10.
Exchange students are not eligible for a Hudson High School diploma.
11.
School district funds will not be expended except for waiver of tuition.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
04/14/2009 August 14, 1990; February 14, 1995, November 14, 1995 Policy #422-Admission of Nonresident Students (Other Than Open Enrollment Students)
Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #423 - FULL-TIME PUBLIC SCHOOL OPEN ENROLLMENT
This policy shall be administered in accordance with the State public school open enrollment laws and the administrative rules established by the Department of Public Instruction (DPI). Subject to the exception that the School Board, each January, shall act upon any annual space availability determinations for purposes of nonresident open enrollment into the District, the Board authorizes the Superintendent, or the Superintendent’s designee, to make all other decisions and determinations that are necessary or permitted in connection with any open enrollment application or any open enrollment student under this policy and its related Board-approved rule. However, this delegation of authority shall not be construed to prohibit the Superintendent from bringing any such decision or determination to the Board as he/she deems necessary or prudent. Nonresident Open Enrollment Students. A nonresident student may apply for full-time enrollment in a public school in the District under the open enrollment program. Applications shall be made and acted upon in accordance with the timelines and procedures outlined in State law and in the administrative rules established by the DPI. The District shall consider and apply the following criteria when deciding whether or not to accept (or, in some situations, revoke acceptance of) a nonresident student's application for full-time open enrollment:
1.
Space Availability. The District shall consider the availability of space in the schools, programs, classes or grades within the District. When determining space availability, consideration may be given to desired class size limits, desired student-teacher ratios, overall building capacity, future enrollment projections, the projected number of sections of particular grades or courses, desired program-size limitations, and known or projected limitations on available staffing and other resources. Based upon a review of the relevant considerations, the Board may annually establish, at a Board meeting held in January, space limitations applicable to nonresident open enrollment. If the Board establishes any annual space availability limitations, the Board, at a minimum, will specify the number of spaces available in each grade (although two or more grades may be combined and treated as a single grade) and the number of spaces available in any established special education program or service that has identifiable space limitations. The District shall not approve an alternative application submitted on or before the date of the Board meeting in January if the Board did not approve all applications for the student’s grade or program that were submitted in the regular application period for the same school year. Further, the District shall not approve an alternative application submitted after the January Board meeting for a current school year if the Board limited the number of spaces available for applications submitted in the regular application period for the following school year. The District does not create or administer any waiting lists for open enrollment applications. If the District receives more student applications during the regular application period for full-time enrollment than there are spaces available, the District shall determine which students to accept on a random basis, subject to the following exceptions and to the additional Board-established procedures that implement this policy:
a.
Students Granted a Preference to Available Spaces: If otherwise eligible to be approved under this policy and applicable law, and provided that the individual has submitted a timely application during the applicable regular application period (but not including any alternative applications), the following applicants for fulltime open enrollment in the District will receive first-preference in the process that is used to select the
Hudson School District – Board of Education Policies and Procedures
applications that will be assigned to spaces that the Board has designated as available for nonresident open enrollment:
b.
2.
(1)
Students who are currently enrolled in and attending school in the District (excluding part-time attendance by a student who is enrolled in another public school district, a private school, a tribal school or home-based private educational program).
(2)
The siblings of any student who is currently attending school in the District (excluding part-time attendance by a student who is enrolled in another public school district, a private school, a tribal school or home-based private educational program).
Random Selection Process May Be Limited to the Applications Not Entitled to a Preference. If there is sufficient space available to approve ALL of the applications that are entitled to the space-based preference identified above, the random selection process may be limited to those applications that are not entitled to the preference.
Students with Disabilities. If the District determines that the special education and related services required for a student with a disability are available in the District and that there is space available in the relevant grade and/or special education program, then the student’s open enrollment application shall be accepted provided no other criteria cause the application to be rejected. If the special education or related services required for a student with a disability are not available in the District or if there is no space available in the relevant program/service(s), then the application shall be denied, subject to the following:
a.
A student with a disability shall be included in the random selection process for the student’s grade prior to any consideration of the availability of, and space in, the special education required by the student’s individualized education program (IEP).
In any instance where an application is submitted by a student with a disability but there is no current IEP available for the student, the District will use the procedures defined within the DPI’s administrative rules to determine whether the District has the appropriate special education program or space. If a nonresident student receives his/her initial IEP while attending the District under open enrollment, or if a nonresident student's IEP changes after the student begins attending school in the District, or if the District has approved an application for a student without an IEP and it is subsequently determined that the student is a child with a disability for whom there is either a record of a previous special education evaluation or a prior IEP based upon such evaluation, then the student may be returned to his/her resident district if the District determines either that the special education or related services required for the student are not available in the District or that there is no space available.
3.
Students Referred for a Special Education Evaluation. An open enrollment application shall be denied if the nonresident student has been referred or identified as having a possible disability but has not yet been evaluated by an IEP team in the resident district. To the extent permitted by DPI, and assuming other acceptance criteria are and continue to be met, such a student’s parent or guardian may request that the District reconsider a denial under this criteria if the IEP (or a finding of no disability) has been forwarded to the District and reviewed by the District prior to the first Friday following the first Monday in June and if the District concludes that such reconsideration would not be prejudicial to any other applicant.
Hudson School District – Board of Education Policies and Procedures
4.
Discipline-Related Criteria.
a.
Review of records. All decisions to accept or deny an open enrollment application under the “DisciplineRelated Criteria” specified in this policy will be made based upon the District’s review of relevant information, including any information/records that may be provided by the resident district or another school/district.
b.
The term of an applicant’s expulsion overlaps with the proposed period of open enrollment. Consistent with state law authority, the District shall deny the application and prohibit the enrollment of any student whose term of expulsion (for any lawful reason and regardless of when the expulsion occurs) from any public school, independent charter school in Wisconsin, or out-of-state public school overlaps with the proposed period of open enrollment.
c.
The term of an applicant’s recent expulsion from school does not overlap with the proposed period of open enrollment. The District shall deny an application for full-time open enrollment in the District if a review of the student’s disciplinary records indicates that the student applicant has been expelled by any Wisconsin school district at any time during the current school year or preceding two school years for any of the following specified conduct: (1) endangering the health, safety or property of others; (2) conveying or causing to be conveyed any threat or false information concerning an attempt or alleged attempt being made or to be made to destroy any school property by means of explosives; (3) possessing a dangerous weapon while at school or under the supervision of a school authority; or (4) engaging in conduct while not at school or while not under the supervision of a school authority that endangered the health, safety or property of others at school or under the supervision of a school authority or of any school district employee or school board member.
d.
Disciplinary matters that are pending or that become pending while the application is under consideration. Subject to the limited exception defined in paragraph 4-f, below, if any disciplinary proceeding involving alleged conduct falling in one of the four categories listed in paragraph 4-c of this policy (immediately above) is pending at the time the District notifies the student of his/her application status, the District shall deny the application.
e.
Applicants must continue to meet discipline-related approval criteria after initial acceptance. Subject to the limited exception defined in paragraph 4-f, below, the District shall revoke the prior acceptance of an open enrollment application if, at any time prior to the beginning of the school year in which the student will first attend school in the District, the District determines that the student either (1) has been expelled as described in paragraph 4-b of this policy, above; or (2) has been expelled or become subject to a pending disciplinary proceeding, as described in either paragraph 4-c or paragraph 4-d of this policy, above.
f.
Limited Exception. In situations where a student’s application is initially rejected due to a pending disciplinary matter, the District, upon the written request of the student’s parent or guardian, will reconsider the status of the student’s application if both of the following conditions are satisfied: (1) Prior to the first Friday following the first Monday in June, the District is able to determine that the prior pending disciplinary matter has been concluded in favor of the student; and (2) the District concludes that considering possible acceptance of the application would not be prejudicial to any other applicant.
Hudson School District – Board of Education Policies and Procedures
5.
Truancy-Related Criteria. An open enrollment application may be denied if the student was habitually truant during any semester of attendance at a District school in the current or previous school year.
6.
“Best Interests” Determinations under the Alternative Open Enrollment Application Criteria and Procedures. If a parent or guardian applies for open enrollment under the alternative open enrollment application criteria and procedures and relies on the “best interests of the student” criteria, the District shall review the information and rationale provided by the parent(s) or guardian and make a determination as to whether the District agrees with the parent(s) or guardian that attending school in the District pursuant to the application is in the student’s best interests. If the District determines that attendance would not be in the student’s best interests, the application shall be denied on that basis. A full-time open enrollment application can also be denied if the nonresident student is ineligible for open enrollment under state law (e.g., the student does not meet the age requirements for school attendance or for early admission, the resident district does not have a 4-year-old kindergarten program as offered by the District, etc.) or the application is determined to be invalid (e.g., the application is incomplete, untimely, or in excess of the number of allowable applications). No criteria other than those outlined above may be considered by the District when acting on nonresident student full-time open enrollment applications. Assignment of Accepted Applicants to a School/Program. The District shall assign nonresident students accepted for full-time open enrollment to a school or program. Any preferences identified by the applicant cannot be guaranteed. In making such assignments, the District may give preference in attendance at a particular school or program to residents of the District. Requests for Early Admission to Kindergarten. The District does not evaluate or permit nonresident open enrollment applicants for early admission to kindergarten Transportation. Student transportation and the costs thereof shall be the responsibility of the nonresident student’s parent(s) or guardian, subject to the following exceptions:
1.
Low income parents and guardians may apply to the DPI for reimbursement of costs of transportation in accordance with DPI’s procedures.
2.
The District shall provide transportation for nonresident students with disabilities attending school full-time in the District if it is required in the student's IEP or otherwise required by law.
To the extent required by state law, nonresident open enrollment students attending school in the District shall have all of the rights and privileges of similarly-situated resident students and shall be subject to the same rules and regulations as resident students. An open enrollment student’s eligibility to participate in interscholastic athletic activities is subject to the rules and regulations of the Wisconsin Interscholastic Athletic Association (WIAA). Resident Open Enrollment Students. Resident students may apply for full-time open enrollment in another public school district in accordance with state law. If the resident student has applied for open enrollment under the alternative open enrollment application criteria and procedures authorized by law, the District may also deny the student’s open enrollment if the District determines that none Hudson School District – Board of Education Policies and Procedures
of the criteria relied on by the student to submit the application apply to the student. Prior to denying an alternative application on the basis that the parent or guardian did not provide enough information to allow the District to assess whether the student has been the victim of repeated bullying or whether open enrollment would be in the best interests of the student, the District shall offer the parent or guardian an opportunity to provide additional information. Transportation. The parent(s) or guardian of a resident open enrollment student shall be responsible for student transportation, except as otherwise provided by law. Requests from other school districts to provide optional transportation to resident open enrollment students to/from locations within the boundaries of the District shall be denied. Appeals of Open Enrollment Decisions. The student’s parent(s) or guardian may appeal a District decision regarding fulltime open enrollment to the DPI by following the deadlines and other procedures established by the DPI, except as otherwise specifically provided under state law or under DPI rules.
Date of Board Adoption: Previous Adoption/Revision:
May 10, 2016 January 12, 2016; December 9, 2014; November 09, 2010; January 13, 1998
Cross Reference:
Policy #423-Open Enrollment; Procedure #343.4-Course Options; Policy#431Compulsory Student Attendance; Policy #422-Admission of Nonresident Students (Other Than Open Enrollment Students) Policy #443-Student Behavior and Discipline; Policy 411-Equal Educational Opportunities; Procedure 342.1-Programs for Students with Disabilities Procedure #343.2-Class Size
Statutory References:
Section 115.787 [individualized educational programs for students with disabilities] Section 118.16(1)(a) [definition of habitual truant] Section 118.51 [full-time public school open enrollment] Section 118.52 [public school student course options] Section 120.13(1)(f) [authority to deny enrollment of student during the term of expulsion] Section 120.13(1)(h) [conditional enrollment of expelled students] Section 121.54(3) [transportation for children with disabilities] Section 121.54(10) [optional transportation for full-time open enrollment students] Section 121.545(1) [optional transportation under a Parent contract] Section 121.55 [methods of providing transportation] Wisconsin Administrative Code - PI 36 [DPI rules governing inter-district open enrollment]
Legal Review:
Hudson School District – Board of Education Policies and Procedures
POLICY #424 - PARTICIPATION OF NON-PUBLIC SCHOOL STUDENTS IN DISTRICT COURSES/PROGRAMS
Non-public school and home-based students who are residents of the Hudson School District may participate in courses, programs, and activities offered by the Hudson School District in accordance with adopted procedure and provisions of law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/13/97 8/9/88; 8/14/90; 10/8/91 Policy #351-Summer School Wis. Stats. 118.165(1)(d); 118.15; 118.04; 118.145; 121.41; 115.001(3)(r); 115.001(3)(g); 140.05 Attorney's General's Opinion (OAG 45-86)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #424-RULE - NON-PUBLIC SCHOOL STUDENT PARTICIPATION
Resident non-public school students wishing to participate in courses, programs and activities in the Hudson School District may do so in accordance with this procedure. Such students must apply, in writing, to the Office of Pupil Services. The application must include the name of the course, program or activity requested, the rationale for the request, and the signature of the non-public school principal approving the request. In the case of a home-based student, the signature of the parent of the home-based student is required in lieu of the principal’s signature. Written applications must be submitted 30 days prior to the requested starting time. Non-public and home-based students may participate on a semester basis at the middle and high school levels and quarterly at the elementary level. A final decision will be made prior to the start of the semester or quarter, as applicable. Approval of a student’s request shall be based on the following criteria:
1.
At grades K-8, the course must be one which is not required to be offered in a home-based, private or parochial school. Course(s) requested must not be in core areas of reading, language arts, mathematics, social studies, science and health. State law prohibits public schools from providing these core subjects to non-public school students.
2.
Participation will not be allowed in Youth Options, the work experience or youth apprenticeship programs, and at grades K-8, not supplant any course offerings available to students through their non-public school.
3.
The participation of non-public or home-based students in interscholastic WIAA affiliated athletics at the high school level (beginning at the end of the 8th grade year) is prohibited under the WIAA rules of eligibility. This prohibition does not apply to interscholastic athletics (e.g. adapted floor hockey) which are not affiliated with WIAA.
4.
The public school class and/or program requested is not at the optimum number of students for that grade span and/or space is available without overcrowding the existing class and/or program as determined by the principal and/or program director. Should more non-public school students apply to take a class than there are spaces available, decisions will be made on a random selection basis.
5.
The participation of a non-public or home-based student shall not require additional District funding. Such participation will also be limited by the extent to which state reimbursement is provided.
6.
The student must agree to abide by public school rules and regulations, including being on the school premises only during the time that the course, program or activity is in session.
7.
The student must meet the course/program/activity requirements. Applicants may be required to submit additional information to assure the ability to meet requirements.
8.
The District reserves the right to deny participation of an older student in courses, programs, or activities which involve younger students when, in the judgment of the administration, the older student's involvement may interfere with the educational opportunity of the younger students.
Hudson School District – Board of Education Policies and Procedures
9.
A non-public school student may participate in all courses or programs which are specifically mandated by federal law (examples include Title 1 and special education programs and services).
10.
Non-public and home-based students may participate in summer school courses according to the same registration procedures as public school students.
11.
Transportation will be the responsibility of the parents.
12.
Instructional materials and equipment shall not be provided to non-public or home-based students for other than the Hudson School District course, program or activity in which the student's participation has been approved. The Director of Instructional Services or the building principal may provide parents with general information about grade level curriculum, academic requirements and textbook vendors for subjects taught at home. If extra textbooks are available, parents of home-based students may purchase them from the District at cost.
13.
This procedure applies only to individual student requests and does not apply to non-public school requests for instruction to groups of students. Groups of students will not be accommodated.
A decision denying a request may be appealed to the Superintendent whose decision shall be final. The Hudson School District shall not issue diplomas to non-public school students or home-based students who take courses in the District as part-time students under this policy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
8/12/03 8/9/88; 8/14/90; 10/8/91, 5/13/97, 2/10/98 Policy #351-Summer School Wisconsin Stats. 118.165(1)(d); 118.15; 118.04; 118.145; 121.41; 115.001(3)(r); 115.001(3)(g);140.05 Attorney General's Opinion (OAG 45-86)
Hudson School District – Board of Education Policies and Procedures
POLICY #431 - COMPULSORY STUDENT ATTENDANCE Regular attendance at school is vital to student learning and success. Student success is at risk when the student is not in school. The primary responsibility for regular school attendance of a child rests upon the child’s parent(s) or guardian. In addition, school officials have a legal responsibility to enforce student attendance in school. It is the intent of the Hudson School District to work as closely as possible with parents/guardians regarding student attendance. Building administrators (principals and associate principals) are the Board of Education’s designated school attendance officers. All absences require parent/legal custodian’s written verification in order to be excused. The verification is to be submitted to the building administrator. If written verification is not received within three school days after the child’s return to school, the absence will be unexcused. If a student is absent from school without an acceptable excuse for part or all of five (5) or more days on which school is held during a school semester, a parent/legal custodian will be notified in writing and requested to attend a meeting. The date for the meeting shall be within 5 school days after the date the notice sent, except that with the consent of the student's parent/legal custodian the date for the meeting may be extended for an additional 5 school days. If the meeting between the parent/legal custodian and school personnel is not held within 10 school days after the notice is sent, court proceedings may be initiated relating to the truancy without the required meeting. Once ten (10) absences, full day or part day, excused or unexcused, have been reached in one semester, all further absences will be subject to an attendance review per Procedure 431-RULE-Attendance. If the total number of absences, both excused and unexcused, are contributing to a student’s poor performance in one or more classes/subjects, then future requested excused absences which can be denied may be denied. If the unexcused absences of a student meet the legal criteria for habitual truancy, then a truancy referral may be made to the court system. The building administrator will approve a student absence for the following reasons: • • • •
Religious holiday. Release time for religious instruction. A court appearance or other legal procedure which requires the presence of the student. A quarantine as imposed by the public health officer.
The building administrator may approve a student absence for the following reasons: •
A student not in the proper physical or mental condition to attend school or an educational program.
a.
The District may request the parent or guardian of the child, after three days of consecutive or non-consecutive absences, to obtain a written statement from a physician, licensed psychologist, licensed chiropractor, or Christian Science practitioner, dentist, or optometrist, as proof of the physical and mental condition of the child. Such excuse shall be in writing, shall state the period of time for which it is valid and shall not exceed thirty (30) days.
b.
Students may be excused from physical education for a maximum of three consecutive classes upon request of the parent and verification by the health assistant. A physician’s statement is required for students presenting more
Hudson School District – Board of Education Policies and Procedures
long-term or chronic medical problems interfering with their ability to fully participate in physical education. Although the requirement for physical education may be waived with a medical excuse, it is the goal of the District to maintain the involvement of every student in physical education by introducing necessary modifications and adaptations. •
Medical services which cannot be scheduled outside of school hours.
•
A death of a family member or person of significance to the student.
•
A medical condition in the family which requires the presence of the student.
•
Transportation delay beyond the control of the student.
•
Family vacation/event which cannot be scheduled outside of school hours.
•
School sponsored events.
Students will not be denied credit in a course or subject solely because of absences from school. However, only senior students who attend classes a minimum of 90% of their scheduled time during the final semester will be allowed the privilege of participating in the graduation ceremony. Absences will be excused pursuant to this policy. An appeal of the High School administration’s decision to not allow the student’s participation in the school’s graduation ceremony may be made to the Superintendent. The Superintendent’s or the Superintendent’s designee decision shall be final. Students suspended from school by a building administrator for disciplinary reasons are regarded neither as excused or unexcused and should be recorded as suspended from school versus absent from school. Such students must be allowed to make-up all class assignments, quizzes, examinations, and projects missed during the term of suspension.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
Legal Review:
04/12/11 08/12/03, 10/13/98, 12/9/97, 02/14/95, 08/14/90, 08/08/89 Wisconsin Statutes 115.28, 115.82, 118.15, 118.153, 118.16, 118.163, 120.13, 948.45; Hudson Municipal Code 10.25; Attorney General Opinion 790AG105 (1990); St. Croix County Ordinances 223(89), 224(89), 225(89). Maloney, P. and Waldspurger, M., 1997
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #431 - RULE - ATTENDANCE
General Responsibility. Building administrators are responsible for educating parents, students, and staff about the importance of school attendance and the District policy and procedure governing student attendance. Building administrators determine, according to District policy, whether a student absence will be excused or unexcused and oversee the make-up procedures implemented by teachers. Building administrators, along with teachers, are responsible for maintaining accurate and descriptive records of student attendance. They make early and periodic contact with parents in the event of student absence. Building administrators are responsible for overseeing an attendance review process that provides accurate analysis and appropriate early interventions for students with attendance problems. Building administrators provide leadership in seeking and establishing proactive prevention measures to encourage regular school attendance. Collaboration with social services, the judicial system and law enforcement is implemented. Information for Students and Parents. The annual School Performance Report and parent and student handbooks will include excerpts of current policy and procedure relative to student attendance. School newsletters and local media may also be used to periodically inform/remind parents and students about attendance issues. Staff, including teachers, counselors, and clerical personnel, will receive annual orientations. Definitions. SCHOOL ABSENCE means not in school or not in assigned class. • Elementary level – a student will be recorded as absent ½ day if the student arrives to school after 10:00 am or leaves school prior to 2:00 pm. • Middle level – a student will be recorded as absent ½ day if the student arrives to school after 4 th period or leaves school at that time for the remainder of the day. • High school level – a student will be recorded as absent each period that the student is not present when the teacher takes attendance. For the purposes of the statutorily required annual report to the Wisconsin Department of Instruction and to be more consistent with the practice of other Wisconsin High Schools, habitual truancy will be defined as “absent without excuse more than three (3) periods of five (5) or more school days within a semester.” TARDY means not on time. EXCUSED ABSENCE means all reasons established by District policy for which a student will or may be excused from being in school. UNEXCUSED ABSENCE means all reasons not established by District policy or not having written parent excuse (or written excuse submitted later than mandated timelines). It also means those student absences which a building administrator may approve as established by District policy, but which the building administrator does not approve as a result of an attendance review. Religious Instruction. Prior written permission must be submitted to a building administrator by a parent or guardian. Permission will be granted up to 180 minutes per week.
Hudson School District – Board of Education Policies and Procedures
Family Vacation/Event Procedures. Advance notice to a building administrator is required in order for the absence to be excused. A telephone number must be provided at which the parent can be reached for possible discussion of the requested absence. Make-up provisions will be pre-determined. Make-Up Procedures. Depending upon make-up performance, a student’s grade may or may not be affected by school absence. However, student learning will be affected due to the loss of direct instruction and peer interaction, which can only be experienced through presence in class and active participation. A student’s opportunity to receive credit in a class or subject will not be affected by student absence - excused or unexcused. Although no class assignments will be provided for those students with an unexcused absence from school, the student will be allowed to make up major examinations and submit major projects within a reasonable time frame established by the teacher. Students with excused absence will be allowed to make up all class assignments, quizzes, examinations, and projects. In the event that a teacher gives “participation points”, a student’s grade will not be reduced by absence from class, but could be enhanced through active participation in class. “Participation points” are computed as extra credit or above the grading standard. Exceptions are physical education and music due to the fundamental nature of participation in these curriculum and the existing make-up provisions. The value placed upon participation in class or the degree to which a grade could be enhanced is at the teacher’s discretion. If a student feels that he/she has been denied credit or an appropriate grade due to school absence, an appeal may be made to the building administrator. Attendance Records. The District will utilize the same technology-based attendance record process at all buildings. Attendance records will include the following: Absence – excused and reason Absence – unexcused Tardy – unexcused Number of truancies filed Copies of written parent communications Excused absences for school-sponsored events will be removed annually from the student’s formal record. An annual attendance review and evaluation will be conducted by the building administrators in conjunction with the Director of Pupil Services. A report will be given to the Board of Education in August of each year. Communication with Parents. For safety and attendance reasons, if a student is absent from school and the parent has not notified the school, the school will attempt to reach the parent by telephone as soon as possible. Parents receive quarterly absence reports on report cards at all levels. In addition, a complete absence profile is reported to parents mid-quarter and quarter at the Middle and High School levels. Absences are identified as excused or unexcused. The school will send letters to parents after accumulated absences. • 3 and 5 unexcused absences from school • 10 absences from school (excused and unexcused) – Note: High School will delete school-related absences. • A minimum of 2 letters will be sent to parents and an attempt made to schedule a meeting before filing truancy. Hudson School District – Board of Education Policies and Procedures
The school will contact parents by telephone or send letters after accumulated tardies. • Elementary level – 5 tardies to school • Middle level – 5 tardies to school • High School level – 5 tardies to class In order to ensure that written communication is received by parents, one or more of the following methods are used: • follow-up telephone call • certified mailing • return with parent signature As much as possible, there will be consistent and uniform practices between buildings including, but not limited to, record keeping, points of parent notice, content of parent notice and interventions. Attendance Review. Although student attendance is continuously monitored informally, once ten (10) absences, full day or part day, excused or unexcused, have been reached in one semester, all further absences will be subject to a formal attendance review. Those participating in the attendance review may include any or all of the following: principal, associate principal, teacher(s), counselor, nurse, school or county social worker. Variables or factors considered in the review will include: number of absences/tardies; excused/unexcused; pattern of absence; reason(s) for absence; attendance history; academic performance; disciplinary history; parent cooperation/concern; extenuating factors, e.g. health, family circumstances, etc. Possible outcomes of an attendance review include, but are not limited to: parent conference; SST; student evaluation; requirement for physician’s statement; health monitoring; change in educational program; homebound; 504 Plan/accommodations; disciplinary action (High School only); referral to social services; denial of further excused absences that are discretionary; truancy referral; denial of extracurricular participation; revocation of parking privileges; ineligibility for Driver’s Education; or no action. Attendance and Extracurricular Activities. Students must be in attendance at least one-half of the school day before being permitted to take part in an extracurricular activity that same day. The absence must be an excused absence. This does not include absence for school-sponsored events. Prevention and Collaboration. Each school community will continuously promote efforts to make every student feel welcome in school and successful as a learner. School attendance and active participation in class will be reinforced as a characteristic of successful lifelong learning. The District will cooperate fully with municipal and county ordinances enacted to prohibit students under 18 years of age from being "truant." At least once every 2 years, the school board will review and, if appropriate, revise its truancy plan. At least once every 4 years, the Hudson School District administrator due to location of the county seat, or his or her designee, will convene a committee to review and make recommendations to the school boards of all of the districts in the Hudson School District – Board of Education Policies and Procedures
county on revisions to the school district's truancy plans. The committee is to consist of a representative of each of the following:
a. b. c. d. e. f. g. h. i. j. k. l.
Each school district in the county (designated by the school board), The district attorney's office, The sheriff's department, Another local law enforcement agency, The circuit court, The county social services or human services agency, The juvenile court intake unit, The county community or developmental disabilities services department (if there is not a human services department), Any other member determined by the committee, A parent of a pupil enrolled in a private school, who resides in a school district in the county (designated by the county board), A parent of a pupil enrolled in a public school, who resides in a school district in the county (designated by the county board), and A parent of a pupil enrolled in a home-based private educational program, who resides in a school district in the county (designated by the county board).
The district attorney representative on the committee will participate in reviewing and developing any recommendations regarding revisions to the portions of school districts' plans concerning the types of truancy cases to be referred to the district attorney and the time periods within which the district attorney is to respond and act. The committee will write a report to accompany its recommendations. The report is to include a description of the factors that contribute to truancy in the county and a description of any state statues, municipal ordinances or school, social services, law enforcement, district attorney, court or other policies that contribute to or inhibit the response to truancy in the county. A copy of the report will be submitted to the governmental entities represented on the committee and any other entity determined by the committee. Building Administrator Discretion. In unique situations, it is expected that building administrators in consultation with the Director of Pupil Services will apply discretionary judgement to deviate from these procedures.
Date of Board Adoption: Adoption/Revision: Cross Reference: Statutory References: Legal Review:
08/12/03 Previous 10/14/98, 12/09/97
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #433.1 - ASSIGNMENT OF STUDENTS TO CLASSES/TEACHERS Assignment of students to classes (and teachers) is the responsibility of the Principal. Student assignment and scheduling is a complex task which demands consideration of multiple factors; including, but not limited to the following:
• • • • • • • •
Numbers of students per class Gender balance Range of abilities Special needs Flexible grouping options Student learning styles Separation of students with behavior conflicts Credit requirements
Parents have the right to expect a quality education for their child no matter the class or teacher assignment. Parents are viewed as partners in their child’s education and, as such, the District provides a procedure for parent input on their child’s assignment to classes and teachers.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
2/13/96
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #433.1-RULE - PARENT INPUT FOR CHILD’S CLASS AND TEACHER ASSIGNMENT Parents who want to provide input prior to the principal’s assignment of students to classes and teachers need to submit their request, along with the reasons for their request, in writing to the building principal. The written request must be submitted on or before April 10. Parents wishing to further discuss their request and the reasons for their request should make an appointment with the building principal. Class and teacher assignments of students will be made by Principals on or before August 15. Parents will be notified of assignment decision on or before August 15. The Principal shall have final authority over all assignments of students to classes.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
11/13/01 2/13/96
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #434.1 - RELEASED TIME FOR STUDENTS The Board shall permit students with written permission of a parent or guardian to be absent from school at least 60 minutes but not more than 180 minutes per week, to obtain religious instruction outside the school during the required school period. The school board may deny the privilege of released time to pupils who absent themselves from such religious instruction after requesting the privilege. The time period, or periods, allotted for the pupil to be absent from school for the purpose of religious instruction shall be determined by the school board.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Wis. Stats. 118.155
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #434.2 - CLOSED CAMPUS The school district shall provide surroundings that protect the health and welfare of its students and safeguard them from injury. In order to promote safety for all students, all schools have a closed campus which means students must remain at school for the entire school day. Any exceptions are covered under the policies governing attendance and definition of a full-time student.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
10/12/04 09/13/99; 02/4/95; 08/14/90 Policy #431Compulsory Attendance; Procedure #412.1-Full-Time Students Sections 120.12(2), 121.02(1), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #435 - STUDENT WITHDRAWALS Students under the age of 18 may be withdrawn from school only by their parent/guardian. Adult students may act for themselves. Withdrawal of students who are under the age of 18 years and pursuing no alternate form of education must have Board approval.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
February 10, 1998 February 14, 1995
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #436 - RULE - STUDENT DISMISSAL PRECAUTIONS A child will not be released from school or school activities unless the child's parent/guardian or an adult sibling as named by said parent/guardian authorizes the release. This applies to:
1.
telephone calls seeking the release of a pupil,
2.
persons seeking to take the child from a school activity,
3.
non-custodial parents prohibited by court order from removing the child, and
4.
any other releases where there is doubt or concern as to the identity or validity of the request.
As a precaution, when receiving such requests, a parent/guardian or an adult sibling may be contacted to verify the request. Written requests for a child's release should include a telephone number and time that the authorized adult could be reached. Students at the elementary and middle schools will be released from the building office to the parent/guardian. If the parent/guardian is not recognized, a check of the driver's license will be made. If parents who have shared legal and/or shared physical placement (custody) of a child dispute one another's right to remove (pick-up) the child from school, or a school activity, it is the policy of the District not to interfere with the child's removal unless a copy of a court document which prohibits one parent or the other from such removal is provided.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 12, 1997 August 14, 1990, 1976; February 14, 1994 Policy #347-Student Records; Policy #455-Student Safety
Hudson School District – Board of Education Policies and Procedures
POLICY #440 - STUDENT RIGHTS AND RESPONSIBILITIES
1.
2.
3.
Bulletin Boards. School authorities may restrict the use of certain bulletin boards to school announcements. Ample bulletin board space shall be provided for the use of students and student organizations, including a reasonable area for notices relating to out-of-school activities or matters of general interest to students. The following general limitations on posting may be applied:
a.
School authorities shall prohibit material which is obscene according to current legal definitions; which is libelous; or which inflames or incites students so as to create a clear and present danger of the commission of unlawful acts on or of physical disruption to the orderly operation of the school.
b.
Identification shall be required on any posted notice of the student or student group issuing same.
c.
The school shall require that notices or other communications be officially dated before posting and that such materials be removed after a prescribed reasonable time to assure full access to the bulletin boards.
Distribution of Printed Material and Circulation of Petitions. Students shall be free to distribute handbills, leaflets, and other printed material and to collect signatures on petitions concerning either school or out-of-school issues, whether such materials are produced within or outside the school. The following general limitations may be applied:
a.
The time of such activity shall be limited to periods before school begins, after dismissal and during lunch time in areas designated by the principal, if such limitation is necessary to prevent interferences with the school program.
b.
The place of such activity shall be reasonably restricted to permit the normal flow of traffic within the school and at exterior doors.
c.
The manner of conducting such activity shall be restricted to prevent undue levels of noise, or to prevent the use of coercion in obtaining signatures on petitions. The danger of littering is not sufficient ground for limiting the right of students to distribute printed material.
d.
The school shall require that all printed material and petitions distributed or circulated on school property bear the name of the sponsoring organization or individual.
e.
The School shall prohibit the distribution of material within the restricted categories of paragraph 1 (a) above.
Buttons and Badges. The wearing of buttons, badges, or armbands bearing slogans or sayings shall be permitted as another form of expression, unless the message thereof falls within the restricted categories of paragraph 1 (a) above. No teacher or administrator shall attempt to interfere with this practice on the ground that the message may be unpopular with students or faculty.
Hudson School District – Board of Education Policies and Procedures
4.
Appeals Procedure. Any student or student group alleging deprivation of freedom of expression by the building level administration under one of the categories mentioned in Section 1 or 2, shall have the right to appeal the administrator's decision to the building principal. Such appeal shall take the form of a written request of audience with the principal to discuss the application of the regulation. The audience shall convene no later than five school days from the time of request. The principal shall make a decision within 24 hours of the close of the audience, and report the decision immediately to the student or group. If the decision of the building principal proves to be unsatisfactory to the appealing party or parties, they shall have the right to request a hearing before the superintendent of schools. This hearing shall be subject to the following conditions:
a.
Such hearing shall be held as soon as possible, and not later than five days after the request.
b.
The hearing shall provide for a full and fair opportunity for both sides to present evidence and argument as to the propriety of the application of the regulation in question.
c.
The superintendent shall make a decision within 24 hours of the close of the hearing, and report the decision immediately to the student or group.
If the decision rendered by the superintendent proves to be unsatisfactory to the appealing party or parties, they have the right to request a hearing before the Board of Education. This hearing shall be subject to the following conditions.
a.
Such hearing must be held as soon as possible, and not later than the next regular scheduled Board meeting.
b.
The hearing shall provide for a full and fair opportunity for both sides to present evidence and argument as to the propriety of the application of the regulation in question.
c.
The decision of the Board of Education shall be final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990
Wis. Constitution Article I
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #442.1 - STUDENT DISORDERS/DEMONSTRATIONS It is the purpose of the Board, acting within the intent and letter of the laws and Constitution of this State, to provide instruction for students at public expense. Any act by any person or persons to interfere with or to thwart that purpose is unlawful. Therefore, actions by a student or students to interfere materially or substantially with the operation of the school by defacing or destroying school property, by rioting, break-ins, sit-ins, lie-ins, smash-ins, and picketing to force students not to cross picket lines are illegal. Students who engage in such activities will be punished to the full extent of the law. School disciplinary actions will also apply and in most severe cases may include expulsion.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
11/28/94 August 14, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #443 - STUDENT BEHAVIOR AND DISCIPLINE
The School District of Hudson believes that mutual respect and individual responsibility are the fundamental values which underlie appropriate student behavior. The District also believes that students are motivated positively by:
• • •
successful learning and social experiences, developmentally appropriate opportunities to earn the trust of adults in authority, and feelings of self-worth, belonging, and safety in the school environment.
The District recognizes that the ultimate goal of an effective discipline program is for students to internalize the values of respect and responsibility. The School District of Hudson has set standards for student behavior which include: RESPECT Students will:
• • • •
respect themselves and others respect individual differences respect the property of others use respectful language
RESPONSIBILITY Students will:
• • • •
take responsibility for their own behavior be responsible for attending regularly and being on time be responsible for coming prepared for learning and putting forth their best efforts demonstrate responsibility for their own safety and the safety of others
With these beliefs about student behavior and the standards that have been set, the School District of Hudson will seek to adhere to the following objectives:
•
to provide a successful school experience by meeting the educational needs of individual students
•
to provide a safe and nurturing school environment
•
to demonstrate, through the actions of all members of the school community, appropriate behaviors of mutual respect and dignity
•
to provide developmentally appropriate opportunities for students to earn the trust of adults in authority
Hudson School District – Board of Education Policies and Procedures
•
to offer a discipline program that is "fair, firm, fast, consistent, and respectful"; includes appropriate consequences, both positive and negative, for student behavior; and promotes students' internalization of the values of respect and responsibility
•
to emphasize that the promotion of positive student behavior and the provision of discipline within the school environment is the responsibility of all members of the school community
•
to work collaboratively with the home and community to foster positive youth development throughout the community.
The School District of Hudson is committed to being proactive relative to student behavior/discipline by implementing the following guidelines:
• • • •
utilize data that is collected and reviewed for "continuous improvement" efforts participate with all aspects of the community for networking of non-confidential youth information and for sharing relevant resources keep professionally up-to-date through awareness of trends, effective interventions, and causes of youth behaviors develop/implement clear policies and procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Legal Review:
February 14, 1995 August 14, 1990 Policy 411-Equal Educational Opportunities; Procedure #447.1-Corporal Punishment/Use of Physical Force by Staff Procedure #443.5-Student Use or Possession of Personal Electronic Communication Devices Procedure #443.4Student Alcohol and Other Drug Use Section 118.13(1), 118.31, 118.258, 120.13(1), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443 - RULE 1 - RESPONSIBILITIES AND GUIDELINES FOR STUDENT BEHAVIOR AND DISCIPILNE PROGRAMS RESPONSIBILITIES
•
Building level administrators are responsible for the process of developing, implementing, and evaluating student behavior and discipline programs in their buildings. They are also responsible for involving and communicating with members of their respective building communities, i.e. staff, parents, students and others, impacted by the program. They help ensure consistency with District philosophy/policy.
•
The Director of Pupil Services, representing the Central Administrative Team, is responsible for directing the process of policy implementation district-wide and approving building level programs. The Director utilizes feedback from the Pupil Services Advisory Council whose membership includes parents, staff, administrators and Board of Education members, to evaluate new program initiatives and monitor continuous program improvement efforts throughout the District. The Director is also responsible for communicating with the Board of Education.
•
The Board of Education is responsible for determining behavior and discipline policy consistent with federal, state, and local laws; professionally determined opinion within the District; and community values.
GUIDELINES. Student behavior and discipline programs at the building level must be consistent with the District philosophy contained in Policy #443: Student Behavior and Discipline.
•
Those impacted by the program, i.e. staff, administrators, parents, students and others, must be involved in program development and evaluation.
•
The discipline program at one level must contribute positively to the transition and adjustment of students to the next level.
•
Data collected at the building level must be compatible with a K-12 District process designed to identify/monitor student behavior/discipline concerns, evaluate program effectiveness, and contribute to overall continuous improvement.
Date of Board Adoption: Cross Reference:
Statutory References: Legal Review:
January 10, 1995 Previous Adoption/Revision: Policy Policy #411-Equal Educational Opportunities; Procedure #447.1-Corporal Punishment/Use of Physical Force by Staff; Procedure #443.5-Student Use or Possession of Personal Electronic Communication Devices; Procedure #443.4-Student Alcohol and Other Drug Use Sections 118.13(1), 118.31, 118.258, 120.13(1), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443 - RULE 2 - CODE OF CLASSROOM CONDUCT Statement of Principle. Students who actively engage in their education maximize their educational opportunities, demonstrate a willingness to learn, contribute to a more effective learning environment and display a concern for the rights and privileges of others. Administrators and teachers shall be expected to take reasonable action to maintain a proper learning environment whether in or out of the classroom. Respect for real and personal property; pride in one’s work; achievement within the range of one’s ability; and exemplary personal standards of courtesy, decency, and honesty should be maintained in the schools of this District. Student conduct on or adjacent to school premises, on school vehicles, and at school-related events and activities shall be governed by the rules and provisions of the Code of Conduct. In addition, student conduct on internet-based social media outlets, when such conduct forms a sufficient connection to school or staff, is governed by the Code of Conduct. This Code of Conduct shall be reviewed and approved periodically. ACADEMIC INTEGRITY The School District of Hudson values academic integrity very highly and does not permit any form of dishonesty or deception that unfairly, improperly or illegally enhances a grade on an individual assignment or in a course. The following is a list of behaviors that constitute academic dishonesty. Academic dishonesty includes, but is not limited to:
Cheating on Assessments Plagiarism in Papers and Assignments Misuse of Computers Violating copyright
REMOVAL FROM CLASSROOM Definition: Dangerous, Disruptive or Unruly Behavior Dangerous, disruptive or unruly behavior includes any verbal or physical behavior, or conduct that: (1) directly or indirectly harms or presents a risk of harm to the property, health, or safety of self and/or others; (2) reasonably causes fear of injury or emotional distress to another; (3) interrupts, impedes, or adversely affects the progress, procedures, or learning environment of the classroom; or (4) interferes, or is intended to interfere with the teacher’s control of the classroom or the learning of another student in the classroom. Students who are removed by their teachers for dangerous, disruptive, or unruly behavior will remain in the school office or in another location determined by the principal or designee for a period of time determined by the principal or designee. If not already sent to the school office with the student, within twenty-four (24) hours following the removal from class, the teacher shall submit to the principal or designee a written explanation of the basis for the removal.
Hudson School District – Board of Education Policies and Procedures
When the student arrives at the school office, the principal or designee will give the student an opportunity to explain the situation. If the principal or designee is not available immediately upon the student’s arrival, the student will remain in the office or other designated area, and the principal or designee will speak to the student as soon as practicable. The principal or designee, exercising their discretion, may return the student to class or determine another appropriate placement for the student. Options may include, but are not limited to: (1) an alternative education program; (2) another class in the school; (3) another appropriate place in the school; or (4) another instructional setting As soon as practicable after invoking this policy, the teacher and/or principal or designee shall inform the student’s parent or guardian that the student was removed from class and sent to the office. Such notice may be by telephone. The parent or guardian of the student may also be sent written notice of the removal. Such written notice shall specify the class from which the student was removed, the duration of the removal, and the basis for the removal. A meeting between the teacher, student, parent(s) or guardian(s), and/or principal may also be held as a way to further address the issue that led to the student’s removal from class. Students identified as requiring special education services under the IDEA or Section 504 may, in general, be temporarily removed from class under the same terms and conditions as non-disabled students. However, removal from class that constitutes a change of placement for students with disabilities is the responsibility of the IEP team and cannot be made unilaterally by the principal or the designee.
Date of Adoption: Learning & Program Development Committee - 12/01/2015 Previous Adoption/Revision: 06/08/1999 Cross Reference: Statutory References: Wis. Statue 118.164 Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.1 - STUDENT DRESS Student dress is defined as clothing, jewelry, make-up, body piercing, hair style, tattoos (permanent or temporary) and accessories, all of which may violate this policy in specific situations causing health concerns, safety concerns, or disruption of the learning environment. Students will dress in clothes which are appropriate for the learning environment and other school-sponsored activities. Students are not to dress in a way that presents a health or safety hazard, constitutes harassment as defined in the District's harassment policy, or in a way that materially disrupts classwork, causes substantial disorder, or violates the rights of others. Students will not be allowed to wear clothing which declares membership in a group that has as one of its primary activities the commission of criminal acts, or acts that would be criminal if the student were an adult. For the purposes of this policy, a group is defined as an ongoing organization or association of 3 or more persons, whether formal or informal that has a common name or a common identifying sign or symbol; and whose members individually or collectively engage in or have engaged in a pattern of criminal activity, intimidation or recruitment of others for such activities. It has been the experience of the Hudson School District that student dress which signifies or which is likely to be interpreted by other students as signifying membership in such groups calls undue attention to students, causes disruption, and serves to intimidate other students. The following conditions or restrictions of student dress are subject to health, safety and disruption criteria that show a substantive or material impact on the school environment or individual student welfare: Students will wear clothes that are clean and are not a health risk. They will dress in a way that does not endanger themselves or others and will wear clothing that covers their stomachs, chests, backs and buttocks. Students will not wear clothing that is obscene. Clothing items that cause intimidation of others are prohibited. Students will not wear clothing that defames, insults, threatens, harasses or injures any racial or cultural groups or individuals. Students will not wear clothing promoting or advertising violence, illegal drugs, sex or sexual activity, legal but age restricted substances(alcohol and tobacco), or criminal behavior. Furthermore, students participating in extra curricular activities which represent the school shall adhere to the established dress code as well as clothing and equipment specific to the activity as determined by the coach/advisor and administration. In accordance with this policy, building level rules and developmentally appropriate standards will be established and reviewed periodically. Students, staff and parents shall be informed and educated about the dress code at each of the Hudson School District buildings. Monitoring and enforcement of the dress code policy will be done in a non-discriminatory way and will not restrict rights guaranteed by the Constitution. Monitoring and enforcement of the dress code policy is the responsibility of all school employees. Disciplinary action associated with the dress code policy is subject to due process and is the responsibility of building administration.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 9, 1998 1976; August 14, 1990; December 12, 1995; March 11, 1997, August 12, 1997 Procedure # 411.1-Harassment; Policy #832-Student Use of Weapons; Section 120.13(1), Wis. Stats.; Section 939.22(9), Wis. Stats. Maloney, P.A. and Waldspurger, M.J. - 7/16/97 5/7/98
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.2 - STUDENT CONDUCT ON SCHOOL BUSES Student Bus Conduct. Students are expected to:
• • • •
Respect themselves and others Respect individual differences Respect the property of others Use respectful language
The following are examples of behaviors that are unacceptable and may result in revocation of riding privileges:
•
Insubordination: Defined to mean a direct refusal to follow the instructions of the bus driver or others in charge.
•
Alcohol, Drugs, Drug Paraphernalia, Tobacco: Defined to mean being under the influence, using, distributing or possessing.
•
Fighting: Defined to mean any act leading to aggression or harm, or physical assault upon a person or persons, regardless of whether or not prompted by the action of others.
•
Disrespectful Language: Defined to mean abusive, derogatory, offensive or profane remarks.
•
Destruction of the Bus: Defined to mean any act relating to the marring, cutting, tearing or general destruction of bus facilities.
•
Weapons: Defined as guns, knives, razors, karate sticks, metal knuckles, or any other object which is capable of inflicting bodily harm; weapons include “look-alikes.”
•
Bullying or Harassment: Defined to mean deliberate or intentional behavior using words or actions intended to cause fear, intimidation, embarrassment or harm.
•
Repeated Offenses: Defined to mean reoccurring minor infractions of bus safety rules.
Disciplinary Procedures. When student misconduct occurs:
1.
The driver will first attempt to talk with the student individually whenever possible to resolve the problem.
2.
If talking with the student should prove ineffective, the student may be assigned to a specific seat by the driver for a period of time.
3.
If #1 and #2 have been tried unsuccessfully and any misconduct continues, the driver will complete a Bus Misconduct Report and forward it to the bus company transportation secretary. The bus company transportation secretary will forward the report to the principal of the school where the student attends. The principal will meet
Hudson School District – Board of Education Policies and Procedures
with the student and review the misconduct as well as contact the parents or guardian. This first infraction may result in a verbal warning or a revocation of riding privileges for up to two (2) days. Suspension will begin on the day following parent notification.
4.
If the disciplinary measures taken as outlined in #3 are ineffective and misconduct continues and a second infraction occurs, the driver will complete a Bus Misconduct Report and forward it to the bus company transportation secretary. The bus company transportation secretary will forward the report to the principal of the school where the student attends. The principal will meet with the student and review the misconduct, as well as contact the parents or guardian. This second infraction will result in revocation of riding privileges for three (3) school days. Suspension will begin on the day following parental notification.
5.
If the disciplinary measures taken as outlined in #4 are ineffective and misconduct continues, the same procedures used in #4 will be followed with the exception of the duration of revocation, which in this case will be ten (10) school days.
6.
If the disciplinary measures taken as outlined in #5 are ineffective and misconduct continues, the same procedures used in #5 will be followed with the exception of the duration of revocation, which in this case will be thirty (30) school days.
7.
If the disciplinary measures as outlined in #6 are ineffective and misconduct continues, the same procedures used in #6 will be followed with the exception of the duration of revocation, which in this case will be for one (1) school year.
8.
For infractions of a more serious nature, as determined by the Bus Company, and the District Administration, Steps #1-6 may be eliminated, resulting in immediate revocation for one (1) school year.
9.
The driver may, in extreme cases of a serious nature, notify the St. Croix County Sheriff and/or the Hudson Police Department, and have a student removed from the bus. If this occurs, parents must be notified by the Transportation Company and that student is then in the jurisdiction of the police department.
10.
The driver may (in cases not as serious as #2 above) contact the Transportation Company to have a student removed from the bus or receive direction.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 14, 2011 October 8, 1996, October 13, 1992, March 12, 1991, November 13, 1990 Sections 120.13(1), 121.52(2), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.4 - STUDENT ALCOHOL AND OTHER DRUG USE All school property is considered a drug-free zone. Being under the influence, using, distributing or possessing illegal drugs, drug paraphernalia or alcohol on school property, on school buses, or as part of any school activity is prohibited. Distributing a prescription drug is prohibited. Possessing a prescription drug without a current physician’s prescription is also prohibited. Use of legal products, e.g. glue, paint, aerosols, as an inhalant is prohibited. Possession, abuse, or distribution of over-the-counter medication or “look alikes” represented as prescription medication or illegal drugs is prohibited. Sanctions up to and including expulsion and referral for prosecution will be imposed on violators.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 10, 2014 04/12/05, 08/12/03, 09/13/99, 12/10/96, 08/14/90 Procedure #453.4 - Administering Medications to Students Wis. Stats. 125.09(2) (Possession of alcohol beverages on school grounds prohibited); 118.257-(Referral to police)
Legal Review:
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.4-RULE - STUDENT DRUG AND ALCOHOL USE/POSSESSION The following procedure affects students while at school or at a school supervised activity: Involuntary Referral.
1.
2.
How student referred:
a.
Student showing symptoms of alcohol or illegal drug use and/or
b.
Student in possession of alcohol or illegal drugs.
Action taken:
a.
Parents or guardians will be informed.
b.
Police may be informed when a student is showing symptoms of alcohol or illegal drug use. Police will be informed when a student is possession of alcohol or illegal drugs.
c.
The school nurse or health assistant will provide immediate assistance as necessary.
d.
Unless the police determine otherwise, the student will be released to the parent's or guardian's custody.
Voluntary Referral. If a student is abusing drugs or alcohol, the student may self-refer to a school counselor, school social worker, school psychologist or school nurse, where all information will be held in confidence. These staff members will not release any information given to them by the student about drug or alcohol use without the permission of the student.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
September 13, 1999 August 14, 1990, 1976 Wis. Stats. 118.126-Privileged Communications
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.5 - STUDENT USE OR POSSESSION OF PERSONAL ELECTRONIC COMMUNICATION DEVICES Advances in technology can demonstrate educational benefits including bridging cultural and geographical distances, preparing students to think critically and analyze information, and providing opportunities to collaborate using 21st Century tools. Technology in education is intended to improve student achievement in these areas while increasing young people’s abilities to demonstrate the appropriate use of technology tools, evaluate the quality of sources, and incorporate technology into daily learning. However, with advances in technology, communication devices present special and significant concerns in the educational setting. Experience shows that students can misuse communication devices to schedule illegal transactions, such as the sale of drugs; to communicate exam questions and answers to students who have not taken the exam; to harass others; to access a home computer or a prohibited website; and to communicate about other topics that are inappropriate in the educational setting. In addition, communication devices with camera capability may be used to invade the privacy of others. In light of these concerns, special rules apply to the possession and use of personal communication devices in the educational setting. Elementary school students are prohibited from using or possessing personal two-way communication devices including but not limited to cellular phones or other devices that may be used for two-way communication, while on school property, in a school vehicle, or at a school sponsored activity, function, or event during regular school hours. An exception to this rule is that students may transport and keep the device in their school lockers. The Principal or designee, however, is authorized to provide written permission for a student to use and possess such a device for a medical, school, educational, vocational, or other legitimate use. The Principal is afforded the discretion to determine whether a requested use is a legitimate use. In making this determination, the student and parent should recognize that the possession and use of a personal communication device at school is a privilege, not a right. Any use of the communication device must be limited to the specific purpose that has been authorized. Students at the secondary school level shall be permitted to possess personal communication devices at school. However, use of those devices is limited to: a) before-and after-school in areas designated by the Principal or designee; b) at lunch time in areas designated by the Principal or designee; c) during passing time in areas designated by the Principal or designee; or d) for pre-approved learning activities during class time. The Principal or designee has the right to intercept, search, retrieve, receive, and review any and all data that are received, processed, transmitted, or stored by the communication device including, but not limited to, images, files, electronic data, voice mail messages, and text messages whenever the Principal has a reasonable suspicion that a student has violated the law, a school rule, or a school policy and believes that the search will produce evidence of that violation. The communication device may be confiscated. The confiscated phone will be returned to the student’s parent or owner if different from the parent. The District will not accept liability for personal communication devices that are lost or damaged. It is the responsibility of students to safeguard their personal belongings. The Administration is directed to annually provide each student enrolled in the School District with information concerning this policy in student/parent handbooks.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
05/14/13 10/11/11; 03/09/04; 11/09/99; 10/03/90 Wis. Stat. § 118.258 February 2, 2004 (Ratwik, Roszak, & Maloney, P.A.)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #443.71 - ANTI-BULLYING
Introduction. The Hudson School District strives to provide a safe, secure and respectful learning environment for all students in school buildings, on school grounds, and school buses and at school-sponsored activities. Bullying has a harmful social, physical, psychological and academic impact on bullies, victims and bystanders. The school district consistently and vigorously addresses bullying so that there is no disruption to the learning environment and learning process. Definition. Bullying is deliberate or intentional behavior using words or actions, intended to cause fear, intimidation or harm. It evidences a significant negative effect upon the student who is a victim of bullying. Bullying may be repeated behavior and involves an imbalance of power. The behavior may be motivated by an actual or perceived distinguishing characteristic, such as, but not limited to: age; national origin; race; ethnicity; religion; gender; gender identity; sexual orientation; physical attributes; physical or mental ability or disability; and social, economic or family status. Bullying behavior can be: 1. Physical (e.g. assault, hitting or punching, kicking, theft, threatening behavior) 2. Verbal (e.g. threatening or intimidating language, name-calling, racist remarks) 3. Indirect (e.g. spreading cruel rumors, intimidation through gestures, and sending insulting messages or pictures by mobile phone or using the internet – also known as cyber bullying) Prohibition. Bullying behavior is prohibited in all schools, buildings, property and educational environments, including any property or vehicle owned, leased or used by the school district. This includes public transportation regularly used by students to go to and from school. Educational environments include, but are not limited to, every activity under school supervision. Procedure for Reporting. All school staff members and school officials who observe or become aware of acts of bullying are required to report these acts to a principal/associate principal. Any other person, including a student who is either a victim of the bullying or is aware of the bullying or any other concerned individual is encouraged to report the conduct to a principal/associate principal. Reports of bullying may be made verbally or in writing and may be made confidentially. All such reports, whether verbal or in writing, will be taken seriously and a clear account of the incident is to be documented. A written record of the report, including all pertinent details, will be made by the recipient of the report. The school official receiving a report of bullying shall immediately notify the school district employee assigned to investigate the report. Principals/associate principals have been identified as investigators. Retaliation Prohibited. There shall be no retaliation against individuals making such reports. Individuals engaging in retaliatory behavior will be subject to disciplinary action.
Hudson School District – Board of Education Policies and Procedures
Procedure for Investigating Reports of Bullying. The person assigned by the district will conduct a timely investigation of the bullying report. The investigator will interview the person(s) who are the victim(s) of the bullying and collect whatever other information is necessary to determine the facts and the seriousness of the report. Parents and/or guardians of each pupil involved in the bullying will be notified prior to the conclusion of the investigation. The district shall maintain the confidentiality of the report and any related pupil records to the extent required by law. Sanctions and Supports. If it is determined that students participated in bullying behavior or retaliated against anyone due to the reporting of bullying behavior, the school district administration and school board may take disciplinary action, up to and including: suspension, expulsion and/or referral to law enforcement officials for possible legal action as appropriate. Student services staff will provide support for the identified victim(s). Disclosure and Public Reporting. The policy will be distributed annually to all students enrolled in the school district, their parents and/or guardians and employees. The school district will also provide a copy of the policy to any person who requests it. The policy will be posted on the District and building websites with updated names/contact information for principals/associate principals designated by the Board to receive reports and conduct investigations.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Legal Review:
7/13/2010 Procedure 411.1 – Harassment;– Procedure 411.1-RULE- Harassment; Procedure 411.1 – RULE - Pupil Harassment Complaint; Policy #443-Student Behavior and Discipline; Procedure #443-RULE 1-Responsibilities and Guidelines for Student Behavior and Discipline Programs; Policy #411-Equal Educational Opportunities Procedure #411-RULE-Discrimination Complaint Procedures Procedure #363.2 – Internet Safety and Acceptable Use Sections 118.46 (2) Wisconsin Statutes; 118.164 (2); 120.13(1)(a); 947.0125
Hudson School District – Board of Education Policies and Procedures
POLICY #445 - STUDENT INTERVIEWS BY OUTSIDE AGENCY PERSONNEL Police Interviews of Students at School. The Hudson Board of Education recognizes that cooperation with law enforcement agencies is essential for the protection of students, for maintaining a safe environment in our schools and for safeguarding school property. At the same time, the Board recognizes its primary responsibility for the education of students and to parents for the welfare of students while they are in the care of the school. Police officers who are called to the school for assistance shall be permitted to interview students as necessary for the situation. However, police-initiated interviews of students shall only be permitted under emergency situations and as required by law. Emergency situations are defined as: when a delay may result in flight of a suspect, destruction of evidence, opportunity to cover up a crime, coercion of others or a serious threat to the community. An emergency situation may also exist when a nexus to school safety and order is determined. Principal or designee approval must be gained and parent contact made before a student is accessed for a police-initiated interview at school. An exception to parent contact by the police will be made when the parent of the student is a suspect in a specific violation. The police-school liaison officer is a law enforcement officer who retains law enforcement authority on school property and is bound by police rules while operating in a school. However, as a contracted service, the police-school liaison officer shall be able to communicate with students in the same manner as school personnel when acting upon the invitation and direction of the school.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Administrative Guidelines Statutory References: Legal Review:
9/11/06 Policy #545–Reporting Child Abuse/Neglect; Procedure #446.1–Lockers Searches 48.19, 48.981, 118.257, 120.12, 120.13 Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #446.1 - LOCKER SEARCHES
It is the policy of the Board of Education to provide a safe and healthy environment for all persons in school buildings and on school property. School officials have a duty to investigate when they have reasonable grounds to believe that items or materials harmful to the health and safety of students, school personnel, or property are present on school property. This includes conducting searches such as those outlined in this policy.
•
Locker Searches. A school locker is provided for the convenience of the student to be used solely and exclusively for the storage of the student’s apparel and school-related materials during the time the student is attending school. For safety reasons, all school lockers must have school issued locks on them. No student may use the locker for any other purpose. The locker is assigned to a student but remains the property of the District. At no time does the District relinquish its exclusive control of the lockers. The District may search its lockers as it deems appropriate without prior notice or consent. A locker search may include a search of personal items within the locker when school authorities have reasonable grounds to believe that the search will uncover evidence of a violation of law, a Board policy, or a school rule or regulation. Personal possessions of a student within a locker may also be searched when the student has given consent for the search of the personal belongings. Any item found in a locker assigned to a particular student may be deemed to be in the possession of that student.
•
Search of Students and/or Their Personal Belongings. District staff may conduct a search of a student or the student’s personal belongings (e.g. backpacks, coats, etc.) when there is reasonable suspicion that the student has in his/her possession items that violate the law, Board policies, or school rules, or when the student has given consent for the search of his/her personal belongings. The search must be conducted in a reasonable manner and must not be overly intrusive in light of the age and sex of the student and nature of the infraction. Searches of a student’s person or personal belongings should be conducted outside the presence of other students to the extent possible. No school official may conduct a strip search of a student.
•
Vehicle Searches. The District may search student-operated vehicles parked on school property (including any property leased by the District) when there is reasonable suspicion of a violation of the law, Board policies, or school rules, or when the student has given consent to the search of the vehicle.
•
Use of Canine Units in Search Activities. Without prior notice to students or parents, the Board authorizes the use of trained canine units to detect the presence of drugs or explosive devices on school property under the following conditions: (1) the presence of the canine unit on school property is authorized in advance by the Superintendent or designee or is pursuant to a court order or warrant, (2) a law enforcement officer specifically trained to work safely and competently with the canine unit must handle the canine, and (3) the canine unit is represented by the sheriff or chief of the law enforcement agency providing the service as capable of accurately detecting drugs and/or explosive devices. The District may not use trained canine units to sniff a student’s person, including articles of clothing a student is wearing or a bag while the student is holding it. A positive reaction by a trained canine unit will provide reasonable suspicion for a search of the area that generated a positive reaction.
Hudson School District – Board of Education Policies and Procedures
•
Use of Security Cameras in Search Activities. The District uses security cameras in the public areas of its buildings. The cameras record the actions of persons, including students, in public areas. District staff may use the recordings from security cameras in their investigations of student misconduct including, but not limited to, searches for items or materials harmful to the health and safety of students, school personnel, or property, or the violation of Board policy or school rules.
The following school officials and school employees are authorized to conduct a student search and to determine when a search is necessary or appropriate:
•
Superintendent or Designee
•
Student Services Director
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Principal or Associate Principal
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Dean of Students
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Teacher with administrative certification temporarily assisting the administration
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Teacher authorized by the principal
The following persons may assist in a student search:
•
Any licensed teacher
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A campus monitor
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School District Security Officer
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Any adult person, other than a police officer (including a School Resource Officer), who is acting at the direction of the Superintendent or Designee, the Student Services Director, a Principal or Associate Principal, or a Dean of Students
•
Any police officer, including the District’s School Resource Officer, who has reasonable grounds to believe a law or school rule has been violated and who is acting at the request or direction of the Superintendent or Designee, the Student Services Director, a Principal or Associate Principal, or a Dean of Students.
School officials may remove any unauthorized item found as a result of a search. Items removed may be held by the school for return to the student’s parent or guardian, or retained for disciplinary proceedings. If the unauthorized item found involves a possible law violation, the item must be turned over to law enforcement officials. The student and his/her parent or guardian must be notified of any unauthorized item that is confiscated and turned over to law enforcement. Students and their parents and guardians will be informed of this policy annually through the student handbook and District website.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption:
July 8, 2014
Previous Adoption/Revision:
08/11/98 (School Lockers)
Cross Reference:
Policy #443-Student Behavior and Discipline; Procedure #443.4-Student Alcohol and Other Drug Use Procedure #443.4-RULE-Student Drug and Alcohol Use/Possession; Procedure #443.5-Student Use or Possession of Personal Electronic Communication Devices; Procedure 443-Rule 2-Code of Classroom Conduct; Procedure #453.4-Administering Medications to Students Policy #832-Student Use of Weapons; Policy #445-Student Interviews by Outside Agency Personnel; #6118- Bomb Threats;– Procedure #363.2 – Internet Safety and Acceptable Use Wisconsin Statutes: Section 118.32 (strip search by school employees); Section 118.325 (locker searches); Section 948.50 (criminal penalties; strip search by school employees) Federal Law: U.S. Constitution, 4th Amendment (protection from unreasonable search and seizure) Waldspurger, M. of Rupp, Anderson, Squires and Waldspurger, July 2014
Statutory Reference:
Legal Review:
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #447.1 - CORPORAL PUNISHMENT/USE OF PHYSICAL FORCE BY STAFF
The use of corporal punishment is prohibited. For purposes of Board policy, "corporal punishment" is defined as the intentional infliction of physical pain used as a means of discipline. It includes, but is not limited to, slapping or prolonged maintenance of physically painful positions, when used as a means of discipline. "Corporal punishment" does not include actions consistent with an individualized education program developed under s.115.80(4)(a) or reasonable physical activities associated with athletic training. The use of physical force by school personnel shall be limited to that which may reasonably be determined as necessary for the immediate protection of physical well-being or protection of public property or to maintain order and control. Such emergency situations may include the following:
1.
To quell or prevent an act that threatens physical injury to any person
2.
To obtain possession of a weapon or other dangerous object within a student's control
3.
For the purpose of self-defense or the defense of others
4.
For the protection of property
5.
To remove a disruptive student from school premises, from a motor vehicle or from school-sponsored activities
6.
To prevent a student from inflicting harm upon self
7.
To protect the safety of others
8.
For using incidental, minor or reasonable physical contact designed to maintain order and control
In determining whether or not a person was acting within the emergency situations listed above, deference shall be given to reasonable, good faith judgments made by an official, employee or agent of the school board. Nothing in this section shall prohibit, permit or otherwise affect any action taken by an official, employee or agent of the school board with regard to a person who is not a pupil enrolled in the school district.
Date of Board Adoption: Cross Reference: Statutory References: Legal Review:
May 13, 1997 Previous Adoption/Revision: Policy #443-Student Behavior and Discipline Wisconsin Statutes Sections 118.31 and 939.48
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #447.3 - STUDENT SUSPENSIONS When such action appears to serve the best interests of the child or the school, the principal or assistant principal may suspend a student from a class or from school, for a time period not to exceed five consecutive school days. If a notice of expulsion hearing has been sent, a student may be suspended for a longer period of time, not to exceed fifteen (15) consecutive school days. A special education student may be suspended for a period of time not to exceed ten (10) consecutive school days. A student may be suspended for: 1. 2. 3. 4. 5. 6. 7.
Noncompliance with school rules; as determined by individual building administrators; or knowingly conveying any threat or false information concerning an attempt or alleged attempt being made or to be made to destroy any school property by means of explosives; or conduct by the student while at school or while under the supervision of a school authority which endangers the property, health or safety of others; or conduct while not at school or while not under the supervision of a school authority which endangers the property, health or safety of others at school or under the supervision of a school authority; or endangerment of the property, health, or safety of any employee or school board member of the school district in which the pupil is enrolled; or conduct while at school or while under the supervision of a school authority which disrupts the ability of school authorities to maintain order or an educational atmosphere, or the pupil, while at school or while under the supervision of a school authority, possessed a firearm.
No student may be suspended from school for truancy. The school district administrator, principal, associate principal, other administrators acting in the capacity of the principal, dean of students, and any other certified employee designated by the school district administrator may suspend a student. The responsibility for students staying out of school, until reinstated, rests with the students and parents. To suspend a student under the Wisconsin State Statutes, the school must provide the student with due process such as: a) Advise the student prior to the suspension of the reason for the proposed suspension. b) Make a determination that the student is guilty of the violation charged, and that the suspension is reasonably justified. c) Give prompt notice to the parents/guardians of the suspension and the reason for it. d) Provide the student with an opportunity to take any quarterly, semester or grading period examinations or to complete coursework missed during the suspension period. e) Afford the student and parents/guardians an opportunity for a conference with the superintendent within five school days. The superintendent may designate someone else to conduct this conference, but it must not be someone from the suspended student's school. The purpose of the conference is to review the facts surrounding the suspension to determine if it was fair, just and appropriate. If it is determined that the suspension was unfair, unjust, or inappropriate, reference to the suspension must be removed from the student's behavioral and attendance records. Such findings shall be made within 15 days of said conference.
Hudson School District – Board of Education Policies and Procedures
The School District of Hudson prohibits discrimination in its delivery of disciplinary action because of the pupil's sex (gender), race, religion, national origin (including limited English speaking), ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
9/7/10 8/13/02, 8/14/90, 10/9/90, 2/14/95, 11/14/95 Wis. Stats. 120.13(1)(a)(b)(c) and 119.25; 1995 Wisconsin Act 33; Wis. Chap. PI 9.03
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #447.4 - STUDENT EXPULSIONS Pre-Expulsion Conference. A principal, in consultation with the Student Services Director or Superintendent’s designee, may initiate a pre-expulsion conference when a student commits an expellable offense and, in their opinion, the student’s presence would be detrimental to the best interests of the school or students, or would adversely affect the safety and order of the school environment. An administrative team, including school and District administrators, will determine the necessity for an expulsion hearing before the Board of Education. The pre-expulsion conference is voluntary. Grounds for Expulsion. The Board of Education may expel a student from school whenever it finds: 1. The student is guilty of repeated refusal or neglect to obey the rules; or 2. The student knowingly conveyed or caused to be conveyed any threat or false information concerning an attempt or alleged attempt being made or to be made to destroy any school property by means of explosives; or 3. The student engaged in conduct while at school or while under the supervision of a school authority which endangered the property, health, or safety of others; or 4. The student while not at school or while not under the supervision of a school authority engaged in conduct which endangered the property, health or safety of others at school or under the supervision of a school authority; or 5. The student endangered the property, health or safety of any employee or school board member of the school district in which the student is enrolled; or 6. The student, who is at least 16 years old, repeatedly engaged in conduct while at school or while under the supervision of a school authority that disrupted the ability of school authorities to maintain order or an educational atmosphere at school or at any activity supervised by a school authority and that such conduct does not constitute grounds for expulsion under other existing law; or 7. The student, while at school or while under the supervision of a school authority, possessed a firearm. Furthermore, the Board of Education must also be satisfied that the interest of the school district demands the student’s expulsion. Expulsion Procedures. Student expulsion proceedings shall be conducted in accordance with federal and state law. Any consideration of expulsion for students with disabilities or a student who is classified as homeless will also conform with all federal and state legal requirements. The Board of Education shall commence proceedings and expel a student from school for not less than one year whenever it finds that the student, while at school or while under the supervision of a school authority, possessed a firearm, as defined in 18 U.S.C. 921(a)(3). The District shall also refer any student who brings a firearm to school to the criminal justice or juvenile delinquency system.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
1/14/14 8/14/90. 2/14/95, 11/14/95, 6/9/97, 12/12/00, 8/13/02 Wis. Stats. 120.13(1)(c); 1995 Wisconsin Act 32; 1995 Wisconsin Act 29; 1999 Wisconsin Act 128; Wis. Chap. PI 9.03 Rupp, Anderson, Squires and Waldspurger, P.A.: 1/13/14
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #447.4 - RULE - STUDENT EXPULSION PROCEDURES
Students with disabilities under the Individuals with Disabilities Education Act are subject to expulsion for the same misconduct as students without disabilities. However, additional due process is required. Prior to the scheduled date of expulsion hearing before the Board of Education, the following will occur:
•
The Student Services Director will convene an Individual Education Program (IEP) Team meeting during which appointed members will decide if the expellable misconduct is a result of the student's disability and/or caused by an inappropriate program.
•
If the IEP-Team decides that the expellable misconduct is a result of the student's disability and/or caused by an inappropriate program, the IEP Team will make necessary changes in the student's program and determine an appropriate educational placement that will meet the needs of the student without threatening the safety of students and staff in the school. Following the IEP Team meeting, a Placement Notice will be issued by the IEP Team and the expulsion hearing will be cancelled.
•
If the IEP-Team decides that the expellable misconduct is not the result of the student's disability and is not the result of an inappropriate educational program, the expulsion hearing with the Board of Education will be held as scheduled.
All relevant requirements of Federal and State law will be followed. The student's suspension while under consideration for expulsion shall not exceed ten (10) school days. If the Board of Education decides to expel a student with a disability, the District maintains a legal obligation to provide for that student's education in an alternative setting.
Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
8/13/02 5/21/96, 2/8/00 Policy #420-School Admissions Wis. Stats. 115; Chapter PI 11, Wis. Admin. Code; Federal Individuals with Disabilities Education Act
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #447.41 - EARLY REINSTATEMENT CONDITIONS Determining Whether an Expelled Student Has Met or Violated Early Reinstatement Condition(s) If the Superintendent or designee determines that a student has met the early reinstatement condition(s) that the student is required to meet before reinstatement, the student may be granted early reinstatement. The Superintendent's designee must be someone other than a principal, teacher, or other staff member in the student's school. The determination of the Superintendent or designee is final. If a student violates an early reinstatement condition that the student was required to meet after early reinstatement but before the expiration of the term of expulsion, the Principal designated by the Superintendent will revoke the student's early reinstatement. Before revoking the student's early reinstatement, however, the Principal must do all of the following:
1. 2. 3.
Advise the student of the reason for the proposed revocation, including the early reinstatement condition alleged to have been violated; Provide the student an opportunity to present an explanation of the alleged violation; and Make a determination that the student violated the early reinstatement condition and that revocation of the student's early reinstatement is appropriate.
If the student's early reinstatement is revoked, prompt written notice of the revocation and the reason for the revocation (including the early reinstatement condition violated) must be provided to the student and, if the student is a minor, to the student's parent or guardian via certified mail. Within five school days after the revocation of a student's early reinstatement, the student or the student's parent/guardian may request a conference with the Superintendent or designee. If requested, the conference must be held within five school days of a request. If, after the conference, the Superintendent or designee finds that the student did not violate an early reinstatement condition or that the revocation was inappropriate, the student must be reinstated to school under the same reinstatement conditions as the expulsion order and the early reinstatement revocation must be expunged from the student's record. If the Superintendent or designee finds that the student violated an early reinstatement condition and that the revocation was appropriate, separate copies of the decision must be mailed to the student and, if the student is a minor, to the student's parent or guardian. The decision of the Superintendent or designee is final. If a student's early reinstatement is revoked, the student's expulsion must continue to the expiration of the term of expulsion specified in the expulsion order unless the student or the student's parent or guardian and the Board of Education, agree in writing to modify the expulsion order. The modification of the expulsion order will be provided to the student and, if the student is a minor, to the student’s parent or guardian via certified mail. Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
December 12, 2000 Procedure #447.4-Student Expulsions Section 120.13(1) Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.1 - EMERGENCY NURSING SERVICES
The Hudson School District has three basic responsibilities in regard to emergencies, accidents, and illnesses. The first in prevention, the second in education in health and safety, and the third is a program of action. Schools are to give immediate and proper care, notify the parents, and be certain the injured or ill are placed under the care of the parents, designated person, physician, clinic or hospital. Emergency nursing services, including first aid services, will be available during the school day in accordance with state law. The school nurse will provide oversight and training related to emergency nursing services, and arrangements shall be made with a physician to serve as medical advisor. A designated health area, which is equipped with the supplies necessary to provide emergency care in accordance with the standards set by the Department of Public Instruction and the Department of Health and Social Services, will be available in each school. Procedures for dealing with emergency accidental injury, illness and medication shall be established and published annually. These procedures shall be reviewed annually with all health services staff and other appropriate staff members. The school will provide for a record system, including accident investigation reports and a log of services performed. Individual Health Care Plans will be developed for students as needed in consultation with parents. Concussion Management. The Board recognizes that a concussion is a serious injury to the brain, and is committed to safe practice. The Board directs the Superintendent/designee to develop a concussion management plan to educate parents, student athletes, coaches and teachers about the nature and risks of concussions, and procedures to detect and treat these brain injuries prior to safe return to play. Parents and students shall be required to sign off on their review and understanding of the concussion management plan.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 2016 03/10/1998, 08/14/1990, 12/8/77, February 14, 1995 Sections 118.07, 118.125, 118.29, 121.02(1)(g), Wis. Stats. Shana Lewis – Strang, Patteson, Renning, Lewis & Lacy
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.11 – SCHOOL EMERGENCY, ACCIDENT AND ILLNESS PROCEDURES FOR CARE, TRANSPORTATION AND REPORTING Emergency Procedures: 1.
In life threatening situations or in situations where the need for immediate medical care is suspected the school has a responsibility to act on behalf of the injured or ill student, employee or program participant. Emergency medical services must be activated by calling 911. The principal, designee or program supervisor must act on behalf of the parent(s) and/or legal guardian when medical assistance and response time may be critical to preserve life or present major disability. In these instances emergency medical services are called first, parent(s) and/or legal guardian second.
2.
School personnel will administer first aid when it is considered necessary to the well being of the student.
3.
District staff shall make every reasonable effort to contact parent(s) and/or legal guardian at home or work using the Health and Emergency Information sheet.
Accident/Injury: 1.
If any student is injured in school, on the playground, on the way to school or in any school related function on school district owned property, the student shall report to the health services office. If a health services staff member is not available, the student shall report to the school principal, principal's designee or designated person for immediate care, notification of parent(s) and/or guardian, and filing of the necessary report.
2.
Should an accident occur while a student is in transit to or from school in a school bus and there are suspected injuries, proper community authorities are contacted and the decision as to whether the students are to be taken to the hospital, to a designated location, or to school shall be made by EMS, sheriff's department, and/or police department.
Illness: 1.
Students suspected of being ill shall be referred to health services or designee to determine the nature of the illness and as to whether the student should be sent home.
2.
Any student sent home because of an illness should not return to school until found to be in good or normal health, or after a period of twenty-four hours.
3.
The school nurses have the prerogative of checking students back into school should there be a concern for communicable disease; or for other such reasons. Students returning to school following a major surgical procedure (e.g. removal of tonsils or appendix) or in-patient hospitalization must have a written release from a physician to return to school.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 2016 03/10/1998, 08/14/1990, 12/8/77, February 14, 1995 Sections 118.07, 118.125, 118.29, 121.02(1)(g), Wis. Stats. Shana Lewis – Strang, Patteson, Renning, Lewis & Lacy
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.12 - DEFIBRILLATOR USE Semiautomatic External Defibrillators (SED) may be used on school property in emergency life-saving situations by individuals who have received training in an approved course to use them. The District Nurse shall be designated as the SED Program Coordinator and, as such, will oversee the approved training of staff, maintenance of the SED equipment/supplies, and the appropriate use of the SED. The School District shall ensure that the SED’s are maintained and tested in accordance with any operational guidelines of the manufacturer. Procedures for training, maintenance and use will be further subject to annual review and authorization by the Medical Advisor for the SED Program. The local Emergency Medical Services (EMS) will be involved procedurally and will be informed annually of the Medical Advisor’s review and authorization. The School District shall provide written notification to the local EMS as to the type of SED, the locations of the SED’s on school property, and the intended usage areas for the SED’s. Neither a person who has received training in an approved course, the Hudson School District nor the Hudson School District SED trainers will be held liable for their acts or omissions in rendering good faith emergency care by use of an SED to someone who appears to be in cardiac arrest.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review: Medical Review:
03/09/04 Procedure #453.63-Do Not Resuscitate Orders Wis. Stat. 146.50(8g) and 895.48(4) February, 2004 (Ratwik, Roszak & Maloney, P.A.) 01/22/04 – Wayne Hass, M.D., Hudson Hospital
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.2 - STUDENT IMMUNIZATIONS The School District of Hudson shall develop and implement a plan to encourage compliance with student immunization requirements. The District believes that the best interests of all students are served when all students have met Wisconsin’s immunization requirements. Building principals, in cooperation with the school nurse, shall be responsible for implementing the student immunization requirements. Immunizations are required against measles, rubella, polio, diphtheria, mumps, tetanus, pertussis (Whooping cough), hepatitis B, and any others required by the Department of Health Services (DHS). .All students shall be required to submit records verifying that they meet DHS immunization requirements or to request a waiver of those requirements not later than the 30th school day from the beginning of the school year or initial enrollment in the District for students transferring into the District. Waivers of immunization requirements shall be granted for medical, religious, or personal convictions. The District shall give written notification of student immunization requirements to parents/guardians and adult students by the 15th and 25th school day following the student’s enrollment. The notice shall include the immunization requirements, that exclusion from school, Court action and civil forfeiture penalty can result from noncompliance, the reasons for the immunization program, information on how and where to obtain immunizations, and information about the right to obtain a waiver of the immunization requirements. The Superintendent or his/her designee shall establish administrative guidelines to implement this policy and comply with state law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 8, 2016 February, 14, 1995; August 14, 1990 118.125, 120.12(16)(a), 140.05(16), Wis. Stats. July 2016 Shana Lewis – Strang, Patteson, Renning, Lewis and Lacy, S.C.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.21 - STUDENT IMMUNIZATION PROCEDURES AND RESPONSIBILITIES
District Responsibilities
The school nurse will notify the parents/guardians, or adult student, when a student’s immunization records are incomplete, including records that do not satisfy statutory requirements and/or do not comply with deadlines for completion. The following documents are considered evidence of immunization history: (1) official school record from another school district, (2) record from any public health department, and/or (3) certification signed by a licensed physician.
If the student is a transfer student and his/her immunization records have not been received by the District, the school nurse will contact the school from which the student transferred to report the missing immunization record and request that the school send the immunization records. If immunization records are late or do not arrive, the school nurse will request that the parents/guardians, or adult student, submit new immunization records or a waiver.
If a student is not in compliance with the immunization requirements within 30 school days of enrollment, the District may exclude the student from school. No student may be excluded from school for more than 10 consecutive school days unless, prior to the 11th consecutive school day of exclusion, the Board provides the parents/guardians, or adult student, with an additional notice, a hearing and opportunity to appeal the exclusion.
If the Department of Health Services (DHS) determines that fewer than 99 percent of the District’s students have complied with immunization requirements, the District shall exclude any student who fails to meet the immunization requirements.
To the extent permitted by law, the District shall report any student who fails to comply with immunizations requirements within 60 days after being enrolled in school, by notifying the district attorney of the county in which the student resides.
Should a substantial outbreak of one of the diseases covered by the immunization requirements occur in a school(s) or in the municipality(ies) within the District, DHS may direct the District to exclude any student not immunized. The exclusion may last until the student is immunized, or until the DHS determines that the outbreak has subsided.
Parent/Guardian/Adult Student Responsibilities
Parents/guardians, or adult students, must present records verifying that the student meets DHS immunization requirements. Such records include written evidence of completed basic and booster immunizations for the diseases referenced in the policy, as well as the day, month and year the immunizations were received. If a student is not fully immunized upon enrollment in school, the student must have received at least one dose of each vaccine required for their age/grade within 30 school days of enrollment.
Parents/guardians, or adult students, must meet immunization deadlines and notify the District of subsequent doses of required immunizations received.
Hudson School District – Board of Education Policies and Procedures
Parents/guardians, or adult students, shall submit a waiver of the immunization requirements for health, religious or personal conviction. Waivers for health reasons must include a statement from a licensed physician indicating that the proposed immunization is, or may be, unnecessarily detrimental to the health of a student. Waivers for religious or personal convictions must include a written statement from the parent, or adult student, that the proposed immunization interferers with the free exercise of the student’s religion, or that that there is a personal conviction which forbids immunizations.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 8, 2016
118.125, 120.12(16)(a), 140.05(16), Wis. Stats. July 2016 Shana Lewis – Strang, Patteson, Renning, Lewis and Lacy, S.C.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.3 - COMMUNICABLE DISEASES
The School District of Hudson is interested in and accepts the responsibility to help students and employees protect themselves from communicable diseases, including AIDS. AIDS or Acquired Immune Deficiency Syndrome is the name given to a serious disease that impairs the body's ability to fight infection. Medical evidence indicates that AIDS is caused by a specific virus and that no risk exists for spreading the virus through casual contacts in a factory, school or office setting. Therefore, all students/employees diagnosed as having AIDS or other clinical evidence of infection with the AIDS associated virus, Immuno Deficiency Virus (HIV), and receiving medical attention will be individually considered by the local health care team for regular class attendance/employment. The administrative procedure for handling cases among students and employees and their attendance are outlined in the administrative regulation entitled, "Blood Borne Contagious or Infectious Diseases: Attendance at School/Work".
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
November 13, 1990 May 23, 1989
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.3-RULE - BLOOD BORNE CONTAGIOUS OR INFECTIOUS DISEASES: ATTENDANCE AT SCHOOL/WORK The following procedure will be utilized in determining the attendance at school or work of any student or employee who suffers from a blood borne disease which is infectious or contagious, such as AIDS and Hepatitis B, and which may be transmitted by the exchange of body secretions. Each such determination will be made on a case-by-case basis. This procedure will not apply to persons suffering from common childhood diseases, such as measles, chicken pox, impetigo, strep throat, scarlet fever, head lice etc.
1.
The Superintendent will establish a Review Committee composed of a Public Health Department Official or a public health physician designated by the Director, the student/employee's family physician, the school nurse, and two administrators appointed by the Superintendent. The Superintendent may appoint other persons to the Review committee. After reviewing all pertinent information regarding the student/employee and consulting with the employee or the student's parents, the student, if appropriate, and such other persons as the Review Committee shall deem necessary, the Review Committee shall make a recommendation to the Superintendent regarding the student/employee's attendance at school or work. The Review Committee may make such further recommendations as it deems appropriate.
2.
The Review Committee shall meet within fourteen (14) calendar days of being established and shall make its recommendation to the Superintendent as soon thereafter as practical. The Superintendent will notify the student's parents/employee of his decision within five (5) school days after receiving the Review Committee's recommendation. The student's parents/employee may appeal the Superintendent's decision to the School Board. The request for such appeal must be submitted to the Superintendent in writing within ten (10) calendar days of the date of the Superintendent's decision. Failure to request an appeal within the specified time will constitute a waiver of the right to an appeal to the School Board.
3.
The student's/employee's status will be re-evaluated based upon a plan for periodic review formulated by the Review Committee.
4.
The student/employee may be excluded from school pending the Superintendent's decision on either the initial occurrence or upon any re-evaluation.
5.
All parties involved shall respect the individual's right to privacy. Records and information pertaining to the student or staff member's communicable disease are confidential and will be handled in accordance with state law and Board policy on student and staff records. Knowledge that a student/employee has a communicable disease will be confined to those persons with a direct need to know. The "need to know" staff shall be provided with appropriate information concerning such precautions as may be necessary. They shall also be made aware of confidentiality requirements.
6.
Refer to Communicable Disease Guidelines for implementation.
Hudson School District – Board of Education Policies and Procedures
PRACTICAL SUGGESTIONS FOR COMMON WORKPLACE SITUATIONS
A.
B.
Employee Self-Identifies Himself or Herself To Supervisor As AIDS Patient.
1.
Determine if employee wishes to keep information confidential; explain advantages and disadvantages of being candid with co-workers. Take special precaution to assure confidentiality if employee does not wish to inform co-workers.
2.
Offer support and encouragement; explore ways to accommodate employee; address financial concerns of employee; explore treatment options and benefits available.
3.
Offer information on community resources.
4.
Exhibit sensitivity to AIDS patient's unique emotional and psychological needs: The stress of a devastating illness and imminent death; fear of loss of financial independence; fear of loss of social support from family and friends.
Supervisor Suspects, And Rumors Abound, That An Employee Recently In Poor Health Has AIDS.
1.
Approach employee and explain existence and nature of rumors, and ask how to respond.
2.
Emphasize that anything employee says will be held in strictest confidence.
3.
Explain opportunity for accommodation if needed.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
November 13, 1990 May 23, 1989
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.4 - ADMINISTERING MEDICATIONS TO STUDENTS Purpose. While the Hudson School District is not responsible for prescribing drugs, medications or home remedies, some students require administration of medications or medical procedures during the regular school day. The present policy is designed to protect the health and safety of students and provide clear guidance to employees and volunteers who have responsibilities relating to the administration of medication. No medication shall be provided to any student unless the conditions outlined below have been met. Sharing of Medications Prohibited. Students may not share prescription or over-the-counter medications with others. Appropriate disciplinary actions may be taken if necessary, upon the determination by the principal or his/her designee, after investigation that a violation of this policy has taken place.
1.
Students requiring medication at school shall be identified by the parents to the Health Services staff. The school nurse shall assume authority for involving designated school district employees or volunteers in administration of the medication.
2.
The parents shall request and authorize the designated school district employees or volunteers designated by a school nurse to give medications (prescription medication and over the counter medication), and to contact the practitioner directly if there are any questions related to treatment.
3.
All medication to be administered to a student during the school day needs to be provided to the school by parent/guardian with the exception of physician approved stock medical items for which parent/guardian have provided written consent.
4.
Prescription medications require both parent signature and the prescribing practitioner’s written instructions to be on file before the medication can be administered at school. Prescription medications must be in the original properly labeled pharmacy prepared container for school. The package must specify the name of the student, the name of the drug, dosage, and time of day to be administered. Written statements for any medications are required for each new school year and are reviewed periodically by the school nurse.
5.
Non-prescription medications will be administered to a student in compliance with the written instruction of the student’s parent or guardian if the student’s parent or guardian consents in writing. The nonprescription drug product is supplied by the student’s parent or guardian in the original manufacturer’s package and the package needs to list the ingredients and recommended therapeutic dose in a legible format.
6.
Over the counter medications may be administered to a student in a dosage other than the package labeled instructions/dose, only if the request to do so is accompanied by the written instructions of the student’s practitioner.
7.
Questions regarding dosage and administration of the medications will be directed to the prescribing practitioner or the parent/guardian at the discretion of the school nurse.
8.
Medication administration records will be kept containing the information which specifies the time, date, dosage of medication, and signature/initials of the person administering the medication for each time it is given. If for any reason, the medication is not administered as prescribed, the school nurse or designee must complete a medication error report and call the student’s parents.
Hudson School District – Board of Education Policies and Procedures
9.
The building Health Services will provide for the safe storage of medications.
10.
Prescription medications are not to be carried by the student, but will be left with the appropriate School District employee or volunteer designated by a school nurse. There are two exceptions to this requirement: a.
Prescription asthma and allergy medications may be possessed (carried) and self-administered by the student with an inhaler or an epinephrine auto-injector (e.g. EpiPen) respectively if:
a. b. c.
b.
The School District has received a written authorization from the student’s parent/guardian and practitioner permitting the student to possess (carry) and self-administer the medication; The inhaler or the epinephrine auto-injector is properly labeled for that student; and The parent/guardian and practitioner have submitted written authorization on a form provided by the District for the student to possess (carry) and self-administer the medication each school year. The student’s parent or guardian must submit written verification from the prescribing practitioner which documents that an assessment of the student’s knowledge and skills to safely possess and use an asthma inhaler or an epinephrine auto-injector in a school setting has been completed.
Other Medications which are non-controlled substances will be considered only in specialized circumstances.
a.
b.
Arrangements for this accommodation will be made on a case by case basis in consultation with the licensed school nurse, administration, parent/guardian, and with the appropriate practitioner’s written instructions or documentation. Annual reassessments would be required.
11.
All products not currently approved by the Federal Drug Administration will only be administered if ordered by a practitioner. Such products include but are not limited to herbal products (e.g. St. Johns Wort).
12.
Controlled substances (e.g. Ritalin) will not be transferred or sent home with students. These medications must be dropped off and picked up by the student’s parent(s)/guardian(s). When use of medication is discontinued it is the responsibility of the parent(s)/guardian(s) to pick up the medication. If not picked up, the medication will be discarded.
13.
No school bus driver, employee, or volunteer, other than a health care professional, may administer a nonprescription drug product or prescription drug to a student unless he or she is authorized by the principal and delegated by the school nurse to do so and has received the required training approved by the Student Services Department.
14.
No school bus driver, employee or volunteer, other than a health care professional, shall be involuntarily required to administer a prescription or nonprescription drug product that must be injected into a student, inhaled by a student, rectally administered to a student, or administered into a nasogastric, gastrostomy or jejunostomy tube. Those who voluntarily agree to such administration and are authorized by the principal and delegated by the school nurse to do so shall complete all state-mandated and District-required training before administering medication to a student through such means.
Hudson School District – Board of Education Policies and Procedures
15.
Pursuant to the provisions of the Board-adopted and physician and School Board approved Students with Food Allergies Policy, the Board authorizes the school nurse and other employees of the District designated by the principal and delegated by the school nurse to administer, in accordance with a standing protocol from a physician, an epinephrine auto-injector to a student or other person who the school nurse or designated employee in good faith believes is experiencing anaphylaxis, regardless of whether the student or other person has a prescription for an epinephrine auto-injector. If the student or other person does not have a prescription for an epinephrine auto injector, or the person who administers the epinephrine auto-injector does not know whether the student or other person has a prescription, the administering person shall as soon as possible report the administration by dialing “911”.
16.
Individuals designated by the District to administer medications to students shall be exempt from civil liability in the course of administering medications unless they exhibit gross negligence. This exemption also applies to individuals designated to administer an epinephrine auto-injector to a student and other person in emergency circumstances regardless of whether the student or other person has a prescription for an epinephrine auto-injector. This exemption does not apply to health care professionals defined as registered nurse, licensed practical nurse, emergency medical technician, first responder and any other professional specified under Wis. Stats. 118.29, 256.15, 441, or 446 to 449. In addition, the District, the Board of Education, and any employee (including health care professionals) shall not be civilly liable for an injury incurred by a student as a result of using an epinephrine auto-injector or by any person as a result of a student possessing or using an epinephrine auto-injector under the conditions outlined in this policy.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
10/14/14 05/14/13; 02/08/11, 04/12/05, 08/13/02, 09/13/99, 05/21/96, 02/14/95, 08/14/90, 1976 Procedure #453.4-RULE-Student Medication Administered on Field Trips; Procedure #453.1-Emergency Nursing Services; -Procedure #453.61-Students With Food Allergies / Special Dietary Needs Wis. Stats. 118.125 (Pupil records); 118.29 (Administration of drugs to pupils and emergency care); 118.291 (Asthmatic pupils; possession and use of inhalers);118.292 (Possession and use of epinephrine auto-injectors);118.2925 (Life-threatening allergies in schools; use of epinephrine auto- injectors); 121.02(1)(g)-(Emergency nursing services);146.81-(Health care records; definitions); 146.82-(Health care records; confidentiality); 146.83-(Health care records; access); 256.15 (Emergency medical services personnel); 441 (Board of nursing); 446 (Chiropractic examining board); 447 (Dentistry examining board); 448 (Medical practices); 449 (Optometry examining board) Wis. Admin. Codes N 6.03(3) (Supervision and delegation of nursing acts); PI 8.01(2)(g) (Required emergency nursing services policies, including protocols for administering medication)
Legal Review: School Physician Review:
Dr. Kari Campbell, August 2014
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.4 - RULE - STUDENT MEDICATION ADMINISTERED ON FIELD TRIPS
Student Medication Day Field Trip I.
Purpose of Procedures: The purpose of these procedures is to set forth the provisions that must be followed when administering medication to students when participating in a school-sponsored a day field trip.
II.
General Statement of Policy: The School District acknowledges that some students may require prescribed drugs or medication while participating in school-sponsored field trips. Licensed school nurses and/or trained health staff do not go on field trips. These guidelines are designed to ensure that medications are administered by the appropriate school district personnel in the absence of health staff.
III.
Requirements: The administration of prescriptions or over-the-counter medication on a curricular field trip will follow the requirements of Procedure #453.4-Administering Medications to Students.
IV.
Steps to Implement: 1. A school nurse may designate the administration of medications to personnel or volunteer without a health care license in the school setting with appropriate training, supervision, and evaluation of school personnel. Nurse delegation rules must be followed before medical tasks can be performed by any non-licensed personnel. A parent may administer medication to their own child. Individuals designated by the school district to administer medications shall be exempt from civil liability in the course of administering medications unless they exhibit gross negligence. This exemption does not apply to health care professionals as defined under 118.29 (1-6). 2.
If Medications are inhaled, injected, or administered rectally, or into a nasogastric tube, a gastrostomy tube, or a jejunostomy tube, school employees or volunteers must first meet with the school nurse to determine if the tasks can be designated safely and that delegation rules have been met.
3.
The volunteer must successfully complete the DPI approved medication training and successfully perform a skill check off with the school nurse. Documentation of this training must be maintained.
4.
The law states that non licensed individuals may not be required to administer medications to students by any means other than ingestion.
5.
Written permission must be obtained from the parent/guardian to release confidential medical information about their student to the volunteer and the volunteer will be advised that this information may not be discussed or released to others without the written permission from the parent.
6.
Provision of medications to students on field trips must follow the Hudson school district medication protocols. Any medication errors must be reported to the official in charge, with consultation with the district school nurse. A medication error form must be completed and the parent informed and reviewed by the district school nurse.
Hudson School District – Board of Education Policies and Procedures
V.
7.
The Licensed School Nurse must know no less than 10 school days in advance when a student with medical or special needs is leaving the building for a field trip, either walking or busing, to allow adequate time to make appropriate plans/accommodations.
8.
For any regular Day Field Trip, the health office must be notified not less than 5 school days in advance of a curricular day field trip to make the appropriate arrangements for administration of medication. (Appropriate practitioner/parent forms would be on file).
9.
Employees or volunteer designated by the school nurse who will be administering any medication is required to consult with the Licensed School Nurse no less than 5 school days to determine the required DPI written and skill training. Emergency and non-oral medications require additional skills check off training with the licensed school nurse. The licensed school nurse determines if any nursing delegation rules would apply.
10.
The employee or volunteer designated by the school nurse is responsible for checking with the health office the morning of the field trip to pick up the medications and for any further instructions.
11.
The health office will make preparations for any medications which will need to be taken on the field trip. Oral medications will be prepared in a medication envelope which indicates the student name, dosage and name of medication, any special instructions, and the time/date to be administered.
12.
The employee or volunteer designated by the school nurse will chart the time administered and sign the medication form/envelope. The signed medication administration form will be returned to the health office and kept with the student health record.
13.
Any emergency medications should be returned to the health office immediately following the field trip.
14.
If for some reason, the medication is taken on the trip but not given, it is the responsibility of the employee or volunteer designated by the school nurse to record the error on the medication administration record, call the parent and complete a medication error report upon return to school so that there is a written account of the missed medication.
Procedures: Administrative procedures regarding student medication can be referenced in the Administrative Procedures Manual under 453.4-RULE.
Student Medication Overnight Field Trip I.
Purpose of Procedures: The purpose of these procedures is to set forth the provisions that must be followed when administering medication to students when participating in school-sponsored overnight field trips.
II.
General Statement of Policy: The School District acknowledges that some students may require prescribed drugs or medication while participating in school-sponsored field trips. School nurses and/or trained health staff generally do not go on field trips. These guidelines are designed to ensure that medications are administered by the appropriate school district personnel in the absence of health staff.
Hudson School District – Board of Education Policies and Procedures
III.
Requirements: The administration of prescriptions or over-the-counter medication on a curricular field trip will follow the requirements of Procedure #453.4-Administering Medications to Students.
IV.
Steps to Implement: 1. A school nurse may designate the administration of medications to personnel or volunteer without a health care license in the school setting with appropriate training, supervision, and evaluation of school personnel. Nurse delegation rules must be followed before medical tasks can be performed by any non-licensed personnel. A parent may administer medication to their own child. 2.
If Medications are inhaled, injected, or administered rectally, or into a nasogastric tube, a gastrostomy tube, or a jejunostomy tube, school employees or volunteers must first meet with the school nurse to determine if the tasks can be designated safely and that delegation rules have been met.
3.
The volunteer must successfully complete the DPI approved medication training and successfully perform a skill check off with the school nurse. Documentation of this training must be maintained.
4.
The law states that non licensed individuals may not be required to administer medications to students by any means other than ingestion.
5.
Written permission must be obtained from the parent/guardian to release confidential medical information about their student to the volunteer and the volunteer will be advised that this information may not be discussed or released to others without the written permission from the parent.
6.
Provision of medications to students on field trips must follow the Hudson School District medication protocols. Any medication errors must be reported to the official in charge, with consultation with the district school nurse. A medication error form must be completed and the parent informed and reviewed by the district school nurse.
7.
The health office must be notified 15 school days in advance of an overnight field trip to make the appropriate arrangements for administration of medications.
8.
All medications must be kept by a responsible employee or volunteer designated by a school nurse. If there are several medications, you may wish to take them in a locked box. Exception: Self carry/self-administer medications determined only after consultation with the school nurse.
9.
An employee or volunteer designated by a school nurse who will be administering any medication is required to consult with the School Nurse no less than 10 school days to determine the required DPI written and skill training. Emergency and non-oral medications require additional skills check off training with the licensed school nurse. The school nurse determines if any nursing delegation rules would apply.
10.
It is recommended that one employee or volunteer designated by a school nurse be in charge of administering medications.
11.
When administering any medication, an employee or volunteer designated by a school nurse needs to verify the following: right student, right drug, right dosage, right time, and right route.
Hudson School District – Board of Education Policies and Procedures
12.
When the medication is given, it should be immediately recorded on the district medication recording sheet for overnight field trips and include: date, student’s name, name/dose of medication, time administered, and signature of person administering.
13.
When the employee or volunteer designated by a school nurse administering the medication on the field trip returns to the school building, he/she must return the medication administration forms to the health office and any remaining medications.
14.
If for some reason, the medication is taken on the trip but not given, it is the responsibility of the employee or volunteer designated by a school nurse responsible for giving the medication to record the error on the medication administration record, call the parent and complete a medication error report upon return to school so that there is a written account of the missed medication.
15.
All medications must be provided by the parents and follow school board Policy #453.4.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
05/14/13 02/08/11 Procedure #453.4-Administering Medications to Students
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.61 - STUDENTS WITH FOOD ALLERGIES/SPECIAL DIETARY NEEDS
The Hudson School District is dedicated to fostering the health, nutrition, and well-being of students with food allergies by providing education and a supportive school community. For anyone living with chronic health conditions requiring special dietary needs such as food allergies, the teaching and fostering of self-management skills is crucial to optimizing health and social normalcy. Since schools cannot guarantee a food safe environment, upon request the school district will take measures to minimize the risk of an exposure, as well as educate employees and volunteers to respond to life threatening reactions. Therefore, it is the policy of the Hudson School District to provide a “food allergy aware” environment for a student with a known food allergy, without banning the food product at school. Structural supports and protocols, which establish best practices for children with food allergies, will be followed. This includes instruction and education to improve personal food allergy management skills in the confines of a “food allergy aware” school. In addition, the school will develop an accommodation plan as warranted. If a student has special dietary needs, the food service department will make dietary substitutions in accordance with applicable provisions of the USDA regulations found in 7CFR part 15b, when supported by a written statement from a licensed physician.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
06/10/2008
Section-504 of the Rehabilitation Act of 1973; USDA Regulations, 7CFR Part 15b; Individuals with Disabilities Education Act Maloney, P.A. and Waldspurger, M.J. – 6/4/08
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #453.63 - DO NOT RESUSCITATE ORDERS
Parents and guardians may face difficult and painful decisions regarding the emergency care that is provided to their child. Because their children have fragile or complex medical conditions, parents occasionally present Do-Not-Resuscitate (DNR) orders from the child's attending physician and request that all school staff withhold emergency care if their child is in a life-threatening medical situation. Wisconsin law does not authorize school staff to honor a DNR order and identifies only persons age 18 years and older as eligible for a DNR order. However, some parents or guardians may obtain a DNR order from an attending physician in another state. The school district and its staff will not honor DNR orders. The basic mission of the school district is to educate students and maintain a safe and appropriate educational environment for students and staff. The role of school health staff in relation to sudden illness or injury is to act with reasonable care to preserve life and prevent harm. If a student is faced with a lifethreatening emergency at school, school staff will activate the Emergency Medical System by calling 911, and any school health staff who are present will administer emergency care pending the arrival of the Emergency Medical Technicians (EMT). The same procedure will be followed when services are provided in the home. In some instances, students have private-duty nurses, provided through private insurance or other public agencies, who attend school with the student in order to provide medical care during the school day. Although such private-duty nurses may have agreements with parents or guardians regarding resuscitation, this does not relieve the school district from compliance with its stated policy. In a life threatening situation involving a student with a private-duty nurse, the district will activate the Emergency Medical System by calling 911 and available school health staff will administer emergency care pending arrival of the EMT. In the event that a parent or guardian presents a DNR order to the school district, the parent or guardian will be referred to the EMT serving the school which the child attends.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
May 8, 2001 Procedure #453.4-Administering Medications to Students Wis. Stats. Sections 154.17 - 154.29 Law Firm of Ratwick, Rozak, and Maloney, February 20, 2001
Hudson School District – Board of Education Policies and Procedures
POLICY #454 - REPORTING CHILD ABUSE/NEGLECT Any employee of the School District of Hudson, having reason to suspect that a child has been abused or neglected or having reason to believe that a child has been threatened with abuse or neglect and that abuse or neglect will occur, shall by law immediately contact the St. Croix County Health and Human Services Department (Child Protection), St. Croix County Sheriff's Department or the Hudson Police Department and inform the agency contacted of the facts and circumstances which lead to the filing of the report. Any other individuals who perform services for the schools or work with students in the schools (e.g. contracted service personnel, school volunteers, etc.), having reason to suspect that a child has been abused or neglected or having reason to believe that a child has been threatened with abuse or neglect and that abuse or neglect will occur, shall by this policy immediately contact a building administrator or school counselor for consultation and assistance in making a referral to one of the above named agencies. No district employee is responsible to prove child abuse nor shall the employee be discharged or held liable for making the report. Reports and related records must be kept confidential, except as otherwise provided specifically by state law. The failure of an employee to report or for an employee divulging confidential child abuse/neglect report information to an unauthorized person may be punishable by a fine or imprisonment or both. According to state law, every school employee must receive Wisconsin Department of Public Instruction-provided training in identifying abused/neglected children, and the laws and the procedures governing the reporting of suspected or threatened child abuse/neglect. An employee must receive this training within the first six months of employment and at least once every five years after the initial training.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
10/08/13 11/14/78, 8/14/90, 2/14/95, 11/13/01, 12/10/02 Policy #411.1 / #411.1-RULE–Harassment Wis. Stats. 48.981; 118.07(5) Waldspurger, M.J. of Ratwik, Roszak & Maloney, P.A., December, 2002
Hudson School District – Board of Education Policies and Procedures
POLICY #458 - SCHOOL WELLNESS
Through its HSD2025 vision, the Board of Education has committed to preparing each student to demonstrate an understanding of a healthy lifestyle. The Board recognizes that schools, along with parents, play a critical role in promoting student health, preventing childhood obesity, and combating problems associated with poor nutrition and physical inactivity. Therefore, the Board has authorized the development and continuance of an advisory committee to include parents, students, teachers (including physical education teachers), school nurse, nutrition services coordinator, and representatives of the administration, the public, and the Board. The purpose of the advisory committee is to participate in the development, implementation and periodic review and update of a Student Wellness Implementation Plan consistent with this policy. Following are goals designed to promote student wellness: Nutrition Education. The primary goal of nutrition education, which is defined as “any set of learning experiences designed to facilitate the voluntary adoption of eating and other nutrition-related behaviors conducive to health and well-being” (American Dietetic Association 1996), is to meaningfully and positively influence students’ eating behaviors. The District’s K-12 curriculum teaches students critical thinking skills needed to judge the reliability of information presented to them, along with other key concepts, such as, food safety and nutrition for growth, health and energy. The curriculum supports variety, moderation and balance in food choices with the ultimate goal for students to make healthier choices for themselves. Nutrition Promotion. The Board recognizes that students’ lifelong eating habits are greatly influenced by the types of foods and beverages available to them. The primary goal for nutrition promotion is that all foods available to students in the schools during the school day: (1) be based on sound nutrition facts and principles and (2) be selected with the objective of promoting student health and reducing child obesity. Therefore, all school meals served to students will meet at least the minimum nutritional standards set forth in Federal child nutrition program rules and regulations, including but not limited to those standards required by the Healthy, Hunger-Free Kids Act (HHFKA) unless approved for a waiver relative to a specific food/ingredient requirement. In addition, the Board requires that all food and beverages sold in the schools during the school day comply at least minimally with the Federal nutrition standards, including but not limited to the United States Department of Agriculture (USDA) “Smart Snacks” standards. This includes food and beverages sold in vending machines, school stores, fundraisers, concession stands, etc. as well as food served or distributed in the School Age Care Program. In addition the Board places this same requirement upon teachers and other employees of the District who serve or distribute food or beverages to students during the school day as a reward or incentive. The school day is defined as from the beginning of the school day bell to the end of the school day bell (including Summer School, the General Education Diploma Equivalency night school program and School Age Care). In order to maintain a healthy food environment for all students while minimizing the financial impact on the Nutrition Services Program and student groups, the Board does not apply these same standards outside the school day and will allow two (2) fundraiser exemptions per student organization per school year (Wisconsin’s Fundraiser Exemption Policy). The Board assigns the Principal the authority to grant such exemptions. Hudson School District – Board of Education Policies and Procedures
Physical Activity. The primary goal for a school’s physical activity component is for every student to develop the knowledge and skills to maintain physical fitness and understand the benefits of a physically active and healthy lifestyle. Therefore, the Board expects implementation of a quality physical education curriculum and the opportunity for every student to participate every school day in some form of physical activity. The Board discourages the withholding of recess to address behavior or academic challenges and encourages teachers to integrate periodic physical activity into classroom practices. Other School-Based Activities. The primary goal for other school-based activities is to promote overall student wellness, including but not limited to the implementation of a quality comprehensive health education curriculum; the provision of systems of support that address the social and emotional needs of students; collaboration with community resources; and the provision of related professional learning experiences. Periodic Assessment and Public Updates. The content of this policy and associated Student Wellness Implementation Plan shall be made available to the public. The District shall periodically measure the extent to which its schools are in compliance with the policy and the progress made toward its goals. The Board assigns responsibility for such periodic assessment and public updates to the Student Services Director in conjunction with the Nutrition Services Coordinator and School Nurse.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
11/11/14 03/21/06 Policy #850-Public Solicitations on School Premises; Policy #374-Student FundRaising Activities; #4300-Professional Growth; Procedure 345.64-Physical Education Credit Options; Procedure #453.61-Students with Food Allergies/Special Dietary Needs; Procedure #341.3-Health Education; Policy #370-Extracurricular Activities and Programs Policy #371-Student Organizations; Policy #376-Intramurals Policy #377-Interscholastic Athletics Federal Laws and Regulations Child Nutrition Act 2010 Reauthorization; Section 204 of Public Law 111-296; Healthy, Hunger-Free Kids Act (HHFKA) of 2010; USDA “Smart Snacks” (2014) and Wis. Stats. 118.01(2)(d)2-(Education goals and expectations); 121.02(1)(j)-(School district standards)
Hudson School District – Board of Education Policies and Procedures
POLICY #460 - STUDENT SCHOLARSHIPS AND AWARDS
The Board encourages the recognition of students for scholarship and distinguished service in any school activity. The Board assigns the professional staff the responsibility to set criteria and establish procedures for the selection of students for awards and scholarships. Students shall be informed annually of available scholarships and awards. Literature concerning available scholarships and awards shall be available through the counseling office and/or posted in the appropriate school building. The professional staff will select nominees and alternates for the Wisconsin Academic Excellence Higher Education Scholarship and the Wisconsin Technical Excellence Higher Education Scholarship in accordance with established procedures for those awards. The professional staff is authorized to review and approve, or reject, proposed trophies, prizes, scholarships or other awards from non-school donors. Acceptance will require affirmative answers to at least the following questions: 1.
Can the proposed award be considered free from motives of personal or corporate gain and publicity?
2.
Are the criteria for making the award under the control of the professional staff, or acceptable to the staff?
3.
Are the purposes, either implied or explicit, of the proposed award consistent with our schools' goals?
The District shall not discriminate in the acceptance and administration of gifts, bequests, scholarships and other aids, benefits or services to students from private agencies, organizations or persons on the basis of sex, race, religion, national origin, ancestry, creed, color, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
January 13, 2015 08/14/90; 08/14/90 Policy #461-Wisconsin Higher Education Academic Excellence Scholarship Policy #460-Student Scholarships and Awards Wis. Stats. 118.13 (Student nondiscrimination); 39.41 (Wisconsin academic excellence higher education scholarship); 39.415 (Wisconsin technical education higher education scholarship)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #461 - WISCONSIN HIGHER EDUCATION ACADEMIC EXCELLENCE SCHOLARSHIP Annually, Wisconsin’s top high school seniors are awarded the Academic Excellence Scholarship (AES) by the State of Wisconsin Higher Educational Aids Board. To be eligible they must be citizens or permanent residents of the United States and residents of Wisconsin. The number of awards per high school is determined by statute and dependent upon its size. The scholarship recipients submitted for award must have the highest cumulative GPA’s Board of Education policy establishes the following: 1.
A senior status student is any student who is on schedule to graduate at the conclusion of the current school year. For advancement to Grade 12, a student must have a minimum of credits in accordance with requirements for Wisconsin Department of Public Instruction data collection purposes.
2.
Senior status students who will have attended Hudson High School for at least four (4) semesters prior to graduation are eligible to compete for the Scholarship at the end of fall semester during their senior year.
Hudson High School faculty determine tie breaking procedures and criteria used to select scholarship recipients and alternates. The procedures and criteria are published annually in the Student Handbook. Student/parent appeal of the application of the procedures and criteria may be made to the High School Principal. The Principal’s decision shall be final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
05/13/08 Procedure #345.6-Graduation Requirements; Procedure #345.6-RULE-Awarding Credits and Grade Points for Nontraditional Coursework; Procedure #345.1Awarding of Weighted Credits (Weighted Grading); Administrative Guidelines Implementing Policy #461 Wis. Stats. 39.41 – Academic excellence higher education scholarships; HEA 9.05 – High School Responsibilities; Wis. Stats. 36.27 – University of Wisconsin System, residency for tuition purposes
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #461.1 – WISCONSIN ACADEMIC EXCELLENCE HIGHER EDUCATION SCHOLARSHIP The senior(s) with the highest grade point average (GPA) based on seven semesters of the student’s high school experience shall be selected as Hudson High School’s nominee[s] to receive the Wisconsin Academic Excellence High Education Scholarship. The student(s) must be a citizen or permanent resident of the United States and a resident of Wisconsin. Any ties will be broken and alternates will be designated as further provided by law and in these procedures. A student who receives the Academic Excellence Scholarship is not eligible to receive a Wisconsin Technical Excellence Higher Education Scholarship, and vice versa. Scholarship recipients and alternates shall be selected annually based on the students’ GPA as it is normally determined by the High School and as shown, to the same number of decimal places, on the student’s official transcript as of the last day of the fall semester prior to the spring semester in which the scholarship is awarded. The following are additional minimum eligibility requirements that the District has established for the Academic Excellence Scholarship: 1.
A student has senior status for purposes of competing for the scholarship if (1) the student is in his/her fourth year of high school; and (2) by no later than the end of the spring semester in which the scholarship is awarded, the student must have completed or be expected to complete all of the District’s high school graduation requirements.
2.
The student must be enrolled in the District’s high school as a full-time student or participating in a Districtapproved foreign exchange program during the spring semester of his/her senior year, or he/she must have graduated from the High School early at the conclusion of the fall semester prior to the semester in which the scholarship is awarded.
3.
The student must have been enrolled full-time in the District’s high school for at least three (3) complete semesters prior to the start of the spring semester in which the scholarship is awarded.
If a senior selected for the scholarship declines the scholarship or is determined to be ineligible for the scholarship for any lawful reason, the District’s scholarship recipient shall be selected from the list of alternate designees with the next highest GPAs, in rank order. Per state law, no alternate may have less than a 3.800 GPA, or its equivalent. In the case of a tie for the senior with the highest GPA and/or in the case of a tie in determining the rank order of alternate designees, the high school faculty committee appointed by the building principal shall determine the scholarship nominee and certify, in rank order, the District’s alternates. The following procedure, approved by the high school faculty, will be implemented to break ties: 1.
First tiebreaker: The student with the highest American College Test (ACT) composite score attained in 11 th grade at Hudson High School or submitted to the school no later than February 1 of the nominating year.
2.
Second tiebreaker: If a tie remains, the student who has taken the greatest total number of high school advanced placement courses and post-secondary courses for high school credit.
3.
Third tiebreaker: If a tie remains, the student with the highest GPA in the core academic subject areas of mathematics, science, English, and social studies, using the highest grades the student has earned in each such subject for up to the minimum number of credits in each such subject that is required for high school graduation.
Hudson School District – Board of Education Policies and Procedures
For example, if the student has earned four credits in social studies courses, but only three social studies credits are required for high school graduation, the student’s lowest grade within that subject area will not be used in the tiebreaking calculation. 4.
Fourth Tiebreaker: If a tie remains, the student with the most high school credits earned by the end of the semester prior to the semester in which the scholarship is awarded.
All policies of the Board, administrative guidelines and material published for students and parents in the Hudson High School Course Description Booklet related to grading and awarding high school credits shall be applied to the procedure for determining scholarship nominees and alternates. The Board assigns the building principal the responsibility of assuring that the criteria and procedures are followed. The decisions of the appointed faculty committee are final.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References:
January 13, 2015 05/13/08 Procedure #420-RULE Grade Placement and Credit Award for Students Entering from Home-Based Educational Programs; Policy #460- Student Scholarships and Awards;; Procedure #345.6Graduation Requirements; Procedure #345.64 Physical Education Credit Options; Procedure #345.6-RULE-Awarding Credits and Grade Points for Nontraditional Coursework; Procedure #345.1- -Awarding of Weighted Credits (Weighted Grading); Procedure #343.42Youth Options Program; Procedure #343.7-Distance Education (Including Virtual Schools/On-Line Learning) Administrative Guidelines-Granting Credit for High School Courses Taken at the Middle Level; Hudson High School Course Description Booklet Wis. Stats. 39.41 (Wisconsin academic excellence higher education scholarships); Wis. Admin. Code HEA 9 (Wisconsin academic excellence scholarship rules)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #461.2 - WISCONSIN TECHNICAL EXCELLENCE HIGHER EDUCATION SCHOLARSHIP
The number of seniors permitted by state law with a demonstrated exemplary level of proficiency in technical education subjects, as determined under these procedures, will be selected as Hudson High School’s nominee(s) to receive the Wisconsin Technical Excellence Higher Education Scholarship. The student(s) must be a citizen or permanent resident of the United States and a resident of Wisconsin. Any ties will be broken and alternates will be designated as further provided by law and in these procedures. A student who receives a Technical Excellence Higher Education Scholarship is not eligible to receive a Wisconsin Academic Excellence Higher Education Scholarship, and vice versa. The District’s designation of its scholar(s) and alternates is not a final determination that the student has met, or will meet, all applicable requirements for receipt of the scholarship funds. If a senior selected for the scholarship declines the scholarship or is determined to be ineligible for the scholarship for any lawful reason, the Wisconsin Higher Educational Aids Board (HEAB) may award the District’s scholarship to a designated alternate recipient. DESIGNATING SCHOLARSHIP NOMINEES AND ALTERNATES The District shall identify its Technical Excellence Higher Education Scholarship nominee(s) and alternate(s) using the following procedures: 1.
Any high school senior who is eligible to compete for the scholarship shall declare his/her interest in being considered as a candidate by completing and submitting a District form on a timely basis.
2.
The building principal shall appoint a faculty committee to verify that each student who has submitted a timely declaration of interest meets the following mandatory scholarship eligibility requirements: a.
b.
The minimum scholarship eligibility requirements established by the HEAB •
The student must evidence academic and career interest/planning connected to one or more areas of technical education.
•
The student must evidence documented fulfillment of one or more of the specific qualifying activities related to technical education (as identified by the HEAB).
The additional minimum scholarship eligibility requirements established by the District •
The student has senior status for purposes of competing for the scholarship if (1) the student is in his/her fourth year of high school; and (2) by no later than the end of the spring semester in which the scholarship is awarded, the student must have completed or be expected to complete all of the District’s high school graduation requirements.
•
The student must be enrolled in the District’s high school as a full-time student or participating in a District approved foreign exchange program during the spring semester of his/her senior year, or he/she must have graduated from the High School early at the conclusion of the fall semester prior to the semester in which the scholarship is awarded.
Hudson School District – Board of Education Policies and Procedures
•
3.
The student must have been enrolled full-time in the District’s high school for at least three (3) complete semesters prior to the start of the spring semester in which the scholarship is awarded.
For purposes of ranking the qualified scholarship candidates and designating nominees and alternates, the District will use the following points-based ranking system as recommended by HEAB: •
One (1) point is given to a student for each semester credit earned in high school Career and Technical Education (CTE) courses.
•
One point is given to a student for each year of activity in a CTE student organization. For activity in multiple CTE student organizations, one point is given for each year of participation in each of the organizations.
4.
If there are any ties in the number of points, CTE grades are used as the tie-breaker. The grades used for this purpose are only those grades earned in CTE courses. The student with the highest cumulative Grade Point Average (GPA) in his/her CTE courses would achieve the higher rank.
5.
The high school will seek to designate and rank at least one alternate for each designated scholarship nominee, contingent upon the number of applicants and their eligibility.
6.
All policies of the Board, administrative guidelines and material published for students and parents in the Hudson High School Course Description Booklet related to grading and awarding of high school credits shall be applied to the procedure for determining scholarship nominees and alternates.
The committee appointed by the building principal and comprised of at least one high school counselor and at least one CTE teacher shall be responsible for reviewing the relevant records and ranking and ordering the designated nominees and alternates, including applying tie-breaking procedures to the extent necessary. The decisions of the appointed committee are final. The Board assigns the building principal the responsibility of assuring that the requirements and procedures are followed and that the HEAB receives timely notification of the District’s nominees and alternates.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
January 13, 2015 Procedure #420-RULE-Grade Placement and Credit Award for Students Entering from Home-Based Educational Programs; Policy #460Student Scholarships and Awards; Policy #461 Wisconsin Higher Education Academic Excellence Scholarship; Procedure #345.6 Graduation Requirements; Procedure #345.64Physical Education Credit Options; Procedure #345.6-RULE-Awarding Credits and Grade Points for Nontraditional Coursework; Procedure #345.1Awarding of Weighted Credits (Weighted Grading); Procedure #343.42 Youth Options Program; Procedure #343.7-Distance Education (Including Virtual Schools/On-Line Learning) Administrative Guidelines-Granting Credit for High School Courses Taken at the Middle Level; Hudson High School Course Description Booklet
Statutory References: Legal Review:
Wis. Stats. 39.415 (Technical excellence higher education scholarships)
Hudson School District – Board of Education Policies and Procedures
SERIES 500: PERSONNEL
Hudson School District – Board of Education Policies and Procedures
POLICY #510 - PERSONNEL POLICIES GOALS
The personnel policies of a school district are an essential part of the program of public education in a community. The philosophy of a school district and the community is generally reflected in these policies. Through its personnel policies, the Board wishes to establish conditions that will attract and hold the highest qualified personnel for all positions who will devote themselves to the education and welfare of our students. Provisions for the implementation of adopted personnel policies will include channels of communication and procedure for the handling of professional and ethical problems, through which all persons or groups affected may voice their opinions. To keep its personnel policies, and the corresponding administrative regulations, in the highest state of effectiveness to achieve the above purposes, the superintendent is directed to establish the procedures needed.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #511 - EQUAL OPPORTUNITY EMPLOYMENT
The District will not deny employment opportunities nor discriminate in employment against properly qualified individuals solely by reason of their age, race, creed, color, disability, marital status, sex, national origin, ancestry, sexual orientation, arrest record, conviction record, military service or use or nonuse of lawful products off the employer’s premises during non-working hours, or by any other reason prohibited by state or federal law. See Also Policy #411
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
10/13/09 10/09/90, 3/12/91 Wis. Stats. 111.31; 118.20; 111.36 (2); and Federal Laws Title IX: 34 CFR 106.9; Section 504: 34 CFR 104.8; and Title II of the ADA: 28 CFR 35.106
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #512 - EMPLOYEE HARASSMENT (INCLUDES SEXUAL HARASSMENT AND BULLYING) See the following: Procedures 411 and 411.1-RULE-Harassment Procedure 443.71-Anti-Bullying
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #521.1 - BOARD-STAFF COMMUNICATIONS
The Board desires to maintain open channels of communication between itself and the staff. communication will, however, be through the district superintendent.
The basic line of
Staff Communications to the Board. All communications or reports to the Board or any Board committee from principals, supervisors, teachers, or other staff members must be submitted through the superintendent. This policy does not prohibit an employee from filing a grievance or an appeal with the Board in accordance with any applicable Board policy governing grievances, appeals, or complaints. Board Communications to Staff. All official Board communications, policies, and directives of staff interest and concern will be communicated to staff members by the superintendent or directly by the Board at an open meeting. Visits to Schools. Individual Board members interested in visiting schools or classrooms must contact the superintendent and request that a visit be scheduled. Unless the visit has been authorized by majority vote of the Board, the visit must be scheduled in advance and at a time that is acceptable to the superintendent and the building principal. If the purpose of a visit is to inspect a school or a program, or to evaluate a school, program, or employee, the visit may not occur without prior authorization from the Board. This policy does not apply when a Board member visits his or her child’s school or attends a school sponsored event or activity while acting as a community member, parent, or grandparent, rather than as a Board member. Social Interaction. Staff and Board members share an interest in the well being of the school district and in education generally. It is to be expected that when they meet at social affairs and other functions they will informally discuss such matters as educational trends and general issues facing schools. However, during such conversations, no staff member may disclose a pupil record, data derived from a pupil record, a personnel record, or data derived from a personnel record to an individual Board member. Individual Board members have no authority to access such data unless they have been given special authority by Board action.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
11/13/12 12/14/76; 8/14/90
Ratwik, Roszak & Maloney, P.A. (October 2012) RRM: 170018
Hudson School District – Board of Education Policies and Procedures
POLICY #522 - STAFF CONDUCT
Responsibilities and Duties. Staff members are expected to maintain the highest professional standards, to fulfill all responsibilities assigned to them, and to follow procedures and regulations developed by the administration in accordance with policies established by the Board of Education. Responsibilities and Duties of Professional Permanent Personnel 1.
All teachers will be furnished a handbook at the beginning of the school year fully setting out such rules and regulations as may be deemed necessary.
2.
Teachers shall prepare with neatness and accuracy all reports required of them by the principal, superintendent, supervisors or other proper authorities.
3.
It is the responsibility of the teacher to notify the principal or substitute caller when the teacher is in need of a substitute. Further information regarding sick leaves and other leaves is found in the supplement to the salary schedule.
4.
Complaints of teachers against fellow teachers or principals or other school personnel shall be brought directly to the Superintendent and should be made in a constructive and professional manner. Complaints should never be made in the presence of other teachers, pupils, or outside persons.
5.
Teachers having suggestions for changes or improvements in administrative procedure or policy should take such suggestions to the principal and/or the superintendent. The principal or superintendent will give the teacher a fair and courteous hearing regarding the same. Teachers should refrain from general outside discussions of policies and procedures with which they may personally disagree. After a final decision is made in any policy or procedure, teachers will be expected to accept the same in their subsequent procedures, discussions and relations.
6.
All teachers are expected to attend and supervise all activities under their jurisdiction.
7.
All reports, inventories, keys and other items deemed necessary for the proper closing of the school year as determined by the superintendent shall be turned in and checked or approved by the principal or supervisor before the employee’s final paycheck(s) will be issued.
Freedom of Speech. Instructional personnel of this school system are expected to exercise their constitutionally guaranteed right to freedom of expression. The Board recognizes that no freedom is absolute, and that in this case, restrictions come from at least three sources: 1.
Legal. Governing bodies can within frequently defined limits restrict freedom of speech, as for example within the "clear and present danger" doctrine of the United States Supreme Court. Differences of opinion on what constitutes acceptable regulation of freedom of speech in this sector may find solution only by legal action.
Hudson School District – Board of Education Policies and Procedures
2.
Societal. Communities vary in what they will tolerate in classroom discussion. Limits of such tolerance change with time and place. Differences of opinion between teachers and community feelings may not so much be a matter for court adjudication as for tolerance on the part of each contender for the other's position.
3.
Professional. Teachers and their organizations must themselves decide what effect insisting on exercising freedom of speech, or accepting some degree of regulation thereof, will have on their role as teachers, on their ultimate effectiveness in the education process.
The Board request that any differences of opinion about exercise or abridgement of freedom of speech within or among members of the Board, staff, and especially instructional personnel be reviewed by all parties concerned in the light of the above three factors.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #522.1 - ALCOHOL AND DRUG-FREE WORKPLACE
The Hudson School District is committed to maintaining an alcohol, tobacco and drug-free workplace. Therefore, the following activities and conduct by employees shall be strictly prohibited:
a.
Illegally manufacturing, distributing, dispensing, possessing, using or being under the influence of controlled substances on school property or while engaged in school sponsored activities; and
b.
Possessing, using, distributing or being under the influence of alcoholic beverages on school property or during school-sponsored activities.
An exception to the above prohibited activities and conduct of employees is possessing, using or being under the influence of legally prescribed drugs. Any employee who violates this policy shall be subject to disciplinary action up to and including termination of employment and referral for prosecution. All school property is considered a drug-free zone. Staff members, parents, and other adults shall refrain from tobacco use, alcohol possession or use, and illegal drug possession or use on school property. Distribution of these products is also prohibited on school property. Sanctions up to and including termination (as applicable to employees) and referral for prosecution will be imposed on violators. A copy of this policy along with information about the district’s Employee Assistance Program (EAP) shall be provided to all employees annually and posted in each building. All school property is considered a drug-free zone. Being under the influence, using, distributing or possessing illegal drugs, drug paraphernalia or alcohol on school property, on school buses, or as part of any school activity is prohibited. Distributing a prescription drug is prohibited. Possessing a prescription drug without a current physician’s prescription is also prohibited. Use of legal products, e.g. glue, paint, aerosols, as an inhalant is prohibited. Possession, abuse, or distribution of over-the-counter medication or “look alikes” represented as prescription medication or illegal drugs is prohibited. Sanctions up to and including expulsion and referral for prosecution will be imposed on violators.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 10, 2014 04/12/05, 08/12/03, 09/13/99, 12/10/96, 08/14/90 Procedure #453.4-Administering Medications to Students Wis. Stats. 125.09(2) (Possession of alcohol beverages on school grounds prohibited); 118.257-(Referral to police)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #522.5 - STAFF INVOLVEMENT IN POLITICAL ACTIVITIES All employees have the right to participate in political activities, the right to be an active member of a political party of their choice, the right to campaign for candidates for public office, the right to accept appointive office or campaign for and be elected to public office, and the right to hold office in political parties.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #522.5 - RULE - STAFF INVOLVEMENT IN POLITICAL ACTIVITIES PROCEDURES
Personnel:
1.
School employees shall make it clear that their utterances and actions are theirs as individuals and that they, in no manner, represent views of the school system.
2.
School employees shall not engage in political activity or perform political responsibilities while engaged in district responsibilities.
3.
Employees engaged in political activities such as seeking or holding office will not use school equipment, facilities or materials at any time for their campaign. Employees seeking or holding public office will refrain from seeking advice or assistance on the campaign from other employees during working hours.
4.
Any individual planning to seek an elected office or to accept an appointment should be aware of all federal and state statutes in regard to conflict of interest and requirements of the position.
5.
In the event the employee wishes to accept appointment to public office or wishes to seek election to public office which requires time away from work, the following regulations shall apply:
a.
Notice of intent to accept an appointment or announce and campaign for public office shall be submitted to the Board of Education through the Superintendent in accordance with regulations established by the Board, stating the office the individual is seeking and the time commitment required.
b.
The notice of intent shall be submitted at least ten days prior to the regular meeting date of the Board of Education at which the employee desires consideration of the request for required leave time.
c.
At the next regular meeting of the Board, following receipt of the request, the Board will take action, giving either approval or disapproval of said request for leave without pay.
d.
A specified period of leave-without-pay may be requested by the employee for active campaigning which will require activities on official working time.
e.
In the event the employee is elected to office or reappointed to office, he/she may serve on leave-withoutpay to perform the functions of the office.
Distribution of Materials
1.
No campaign literature will be distributed to students, parent or school employees by employees through the school district during working hours. Informational material prepared by the district may be distributed through newsletters and other school publications to school employees and parents.
2.
Recognized Hudson employee organizations may distribute organizational materials to their own members as long as it does not interfere with job responsibilities.
Hudson School District – Board of Education Policies and Procedures
Instruction: 1.
Political discussions in the classroom shall be allowed when the primary purpose is instruction. The underlying philosophy is that such discussions or displays must be educational and not political or controversial. Open forums, bipartisan discussions, or participation in classroom discussions by opposing candidates are all activities which are educational in their thrust. It is when such discussions or presentations become partisan, or one-sided, that these activities become political and not educational. Political materials may be displayed when the primary purpose is instruction.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #522.6 - STAFF INVOLVEMENT IN COMMUNITY ACTIVITIES School employees may be granted a temporary leave of absence to participate in community activities closely related to the school and its educational programs. Requests by school employees for temporary leaves of absence to participate in community activities must receive prior approval from the office of the superintendent. Such leave may be granted with or without pay.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90 Employee Agreement(s)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #522.8 - STAFF DRESS Teacher Dress. Teachers are responsible for providing a positive image to students. If, in the opinion of the building administrator, a staff member's dress and grooming do not present a positive image, it will be the responsibility of that administrator to encourage the staff member to change the dress and grooming habits.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #523.1 - STAFF EXAMINATIONS
The district will require a physical examination and tuberculosis diagnostic procedure for every employee at the time of initial employment. The district will pay up to $45.00 towards the physical examination. All personnel employed by the Board of Education will be free from tuberculosis in a communicable form as a condition of employment.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 March 12, 1991; October 9, 1990; November 14, 1989, Prior to 1976 Wis. Stats. 118.25, 121.52(3)
Hudson School District – Board of Education Policies and Procedures
POLICY #524 - STAFF GIFTS AND GRATUITIES
In the event an employee of the School District of Hudson is hospitalized for a serious illness or major surgery the Superintendent of Schools is authorized to purchase a plant, flowers, a book or some other suitable remembrance and present the same to the employee on behalf of the school district. Upon notification of the death of a current employee or employee's immediate family member, or a former employee with at least two years’ service to the School District of Hudson the Superintendent of Schools is authorized to present a funeral spray or other memorial to the survivor on behalf of the School District of Hudson.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990; 12/13/77
Hudson School District – Board of Education Policies and Procedures
POLICY #526 - PERSONNEL RECORDS
The school district will maintain a personnel file on each certified employee. All employees of the district shall have access to their personnel file maintained by the district, provided however, a written request for access is made to the office of the superintendent. Within five days after the receipt of the request, the office of the superintendent shall advise the person making the request of the time and place where he shall have access to the personnel file. At a time within the regular school day at a place as may be determined by the office of the superintendent or his/her designee, the person making the request, in the presence of a person designated by the office of the superintendent or his/her designee as the representative, shall be permitted to examine all documents in his personnel file with the exception of those items which are excluded by law as not being subject to a right of access. At the time of the examination, the person shall have the right to attach a written response to any item in such file by presenting it to the representative of the office of the superintendent who shall thereupon attach it to the file in the manner and by the method designated by the district, which manner and method shall be such as to prevent any defacing, obliteration or damage to any of the documents in the personnel file. Any employee may authorize in writing any other person to have access to his personnel file under the same terms and conditions and the same manner as he himself might have access to the personnel file; provided however, that the authorization shall be in writing and any request granted under this paragraph is upon the express condition that the district, its officers and employees are relieved from any liability in the event the person designated in the request discloses any information obtained by him during the course of the examination. Personnel lists will not be provided to any person or agent without the permission of the superintendent of schools.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 March 12, 1991; October 9, 1990 Section 103.13, Chapter 19, Subsection II, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #526 - RULE - PERSONNEL RECORDS
Prior to employment, all teachers must complete their application files in the office of the Personnel Director with the following forms: Teaching Certificate Health Examination Form W-4 Form Current, Complete Transcript Wisconsin Retirement Form Health Major Medical Enrollment Card Subsequent personnel files will also contain pertinent data relative to job performance.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990 Sections 118.21, 118.25, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #532 - RULE - PROFESSIONAL STAFF CONTRACTS
Employment contracts between the School District and administrators or teachers shall be deemed renewed from year to year and shall be amended, cancelled, not renewed or terminated as specified below. Cancellation of Contract. Contracts of any certified employee may be cancelled or amended by a majority of the members of the School Board during the school year for any of the reasons provided by law which include:
1. 2. 3. 4.
Cancellation, termination, revocation or suspension of certification as provided by law. Breach of a material provision of the contract. For reasons set forth in the contract. Incompetency, neglect of duty, unprofessional conduct, sexual harassment, insubordination, immorality or physical or mental incapacity.
The procedure to be followed when it is determined that it is appropriate to consider cancellation or amendment of the contract is as follows: 1. 2. 3. 4. 5.
Notification, in writing, to the employee that the contract may be cancelled and the grounds for the cancellation. Within seven days of receipt of the notice, the certified employee may request in writing to the Clerk of the School Board, Superintendent or Superintendent's designee that a hearing be held. Prior to the hearing, if requested, a notice of cancellation and reasons therefore are deemed a confidential employment matter. During the pendency of a decision, a certified employee may be suspended from duty with pay. A formal due process hearing as set forth by law.
A certified employee who has served the probationary period is a full time certified employee. Their contract shall be deemed continuing and shall be renewed and remain in full force and effect unless amended or terminated as provided by law. Probationary Certified Employees. During the first three years of employment with the District, a certified employee shall be considered a probationary employee. The contract shall be deemed renewed and remain in full force and effect unless amended or not renewed as provided by law. The School Board may determine to amend or not renew the contract for any reason it deems sufficient as provided by law, but such non-renewal shall not be for constitutionally impermissible reasons. If the School Board, Superintendent or Superintendent's designee determines it is appropriate to consider the amendment or non-renewal of a probationary certified employee's contract, the applicable state laws and current employee contract will be followed.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 12, 1991 October 9, 1990 Sections 118.22, 118.24, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #532.41 - JURY DUTY Employees may serve on jury duty if summoned. The office of the superintendent must be informed when any employee will be serving on a jury, and his salary will continue during this time. Any remuneration received for serving on jury duty will be deducted from the regular paycheck from the district or turned over to the Business Office.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #532.42 - UNPAID LEAVE OF ABSENCE A leave of absence for eligible Hudson School District employees shall be approved or denied by administration pursuant to the applicable staff handbook, District policy or procedure, an applicable employment agreement and/or as otherwise required by law. All leaves of absence shall be unpaid and no benefits shall accrue during the leave unless otherwise required by law or District procedure.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 12, 2014 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #533 - STAFF RECRUITING/HIRING
The Hudson School District is an equal opportunity employer. The District does not discriminate against any person based on age, color, disability, marital status, membership in the National Guard or reserves, national origin, pregnancy, race, religion, sex (unless it is bona fide occupational qualification), or sexual orientation. The District will employ the most highly qualified applicant that best meets the District’s selection criteria for each position. There shall be no discrimination by school officials against any employee because of membership or activity in an employee organization. Where required by law or deemed essential by the District, employees must be duly licensed and/or certified. A Hudson Board of Education member may not be an employee of the school district. The Board delegates to the superintendent who may designate the Director of Personnel Services or other administrator the task of entertaining applications for employment or promotions, interviewing applicants, and undertaking the administration of all personnel matters. All personnel hiring, non-renewal and termination shall be subject to Board approval.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
05/08/07 01/08/02, 03/12/91, 10/09/90 Procedure #533.2–Nepotism; #224; Board-Administrator Relations; Policy #511Equal Opportunity Employment Sections 111.31-111.39, 118.20, 118.24, 120.12(1), 121.02(1)(A), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #533.1 – JOB QUALIFICATION
The Board of Education, on the recommendation of the superintendent, may employ a candidate who does not meet all qualifications listed in the job description for that position. That person may be employed for a one-year period, with the stipulation that all requirements will be met by the end of one calendar year. If these requirements are not met, the contract will be terminated. Temporary licenses or permits required by state laws or regulations shall be obtained.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 12, 1991 October 9, 1990 Sections 118.21, 121.02, PI 3.03, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #533 - RULE - STAFF RECRUITMENT/HIRING PROCEDURES
Professional Staff Recruiting/Hiring I.
Vacancy Notification/Posting Whenever a vacancy occurs in a professional staff position, the immediate supervisor shall forward a District Vacancy Form to the Director of Personnel. At that point the following procedures shall be followed.
A.
The need for and qualifications desired for the position shall be investigated by the Principal and Central Administrative staff.
B.
If the position is approved, a vacancy notice shall be prepared by the Personnel Office. The notice shall include:
1. 2. 3. 4. 5. 6. C.
II.
Specific vacancy location Essential job functions/qualifications/certification Extracurricular assignments available Documentation required (i.e., letter of application, resume, credentials, transcript) Name, address, and phone number of where to direct information Application deadline
The vacancy notice shall be posted in accordance with requirements of any applicable negotiated agreements. In addition, vacancy notification shall be sent to all placement offices, on an approved list maintained by the district office.
Application Process The following application process shall be followed by all prospective applicants.
A. B. C. III.
Submit letter of application, resume, credentials, and transcript to the Central Office. Submit district approved professional staff application form to the Central Office. Applications shall be retained in the Central Office for one year following receipt.
Candidate Selection/Interview
A.
When application materials are received, the Personnel Office shall prepare a file and an application control form for each candidate that applies. The control form shall provide:
1.
A record of the candidates, name, address, telephone number, and the date each required data is received (i.e., documents listed in Application Process A & B).
2.
A space for comments by the person responsible for screening applicants.
Hudson School District – Board of Education Policies and Procedures
IV.
B.
Application materials that are currently on file in the Personnel Office will be activated at this time pending notification from the applicant.
C.
Initial screening shall be completed by the Personnel Office. A list of no less than ten (10) candidates, when possible, will be considered. All files will be available for review by administrators. Building level administrators may add up to five (5) candidates for consideration to the original list.
D.
An interview team, composed of building level administrators, shall review the selected candidates and determine those for initial interviews. Additional staff members may be added to the interview team if deemed necessary.
E.
The initial interview shall be conducted by the interview team with a set of prepared written questions. Each interviewer shall rate the responses of the candidate to the questions and complete a professional personnel rating form.
F.
The interview team shall recommend a minimum of three (3) finalist candidates for each vacant position via a memorandum and/or discussion to the Director of Instructional Services or Director of Pupil Services and Director of Personnel.
G.
The Director of Personnel shall conduct a reference check of the finalists to determine continued consideration.
H.
The Director of Instructional Services, or Director of Pupil Services, the Director of Personnel, and the Principal of the building where the vacancy exists, shall conduct a second interview with all finalists. Additional staff members may be added to the interview team if deemed necessary. A final candidate shall be selected and recommended to the Superintendent.
I.
The Superintendent shall have the opportunity to interview the final candidate.
J.
If the Superintendent is in agreement with the recommended candidate, the candidate shall meet with the Director of Personnel and Director of Fiscal Operations to finalize contract details, subject to Board approval.
K.
If the Superintendent is not in agreement with the recommended candidate, additional candidates shall be presented until an acceptable candidate is found.
Hiring A.
The Director of Personnel, the Director of Fiscal Operations, and a Building Administrator shall prepare the intake form and contract for Board approval and establish the candidate's personnel file.
B.
The Superintendent shall recommend the candidate to the Board of Education for approval.
Hudson School District – Board of Education Policies and Procedures
Support Staff Recruiting/Hiring I.
Vacancy Notification/Posting Whenever a vacancy occurs in a support staff position, the immediate supervisor shall forward a District Vacancy Form to the Director of Personnel. At that point the following procedures shall be followed relative to the assignment.
A.
The need for and the qualifications desired for the position shall be investigated by the principal or supervisor and Central administrative staff.
B.
If the position is approved, a vacancy notice shall be prepared and posted by the Personnel Office in the schools, district office, and local newspapers. The notice shall include:
1. 2. 3. 4. 5. II.
Application Process
A. B. C. III.
Specific vacancy location Essential job function and qualifications/certification Documentation required (i.e. letter of application, resume, application form) Name, address and phone number of where to direct application Application deadline
Interested applicants should submit a letter of application to the Central Office. Submit District approved application form. Application currently on file with the district will be activated pending notification from the applicant.
Candidate Selection Process
A.
When application materials are received, the Personnel Office shall prepare a file and an application control form for each candidate that applies. The control form shall provide:
-
A record of the candidate's name, address, telephone number and the date each required data is received.
-
A space for comments by the person(s) responsible for reviewing applicants.
B.
All applications shall be reviewed by the Director of Personnel and the direct supervisor of the vacancy. A selected number of applicants will be identified for an interview.
C.
The interview will be conducted by the direct supervisor of the vacancy and a minimum of one additional staff member. At this time, appropriate testing (i.e. typing) may be administered.
D.
The interview team will notify the Director of Personnel in writing of their selection at which time a reference check will be conducted by the Personnel Office.
Hudson School District – Board of Education Policies and Procedures
E.
IV.
If the reference check merits continued consideration, the Director of Personnel will notify the direct supervisor who will contact the applicant and offer him/her the position.
Hiring
A.
In the event the applicant accepts the position, the supervisor shall complete and sign the Employee Intake Form and forward it to the Director of Fiscal Operations.
B.
The Director of Fiscal Operations, along with the Director of Personnel, will meet with the employee to finalize conditions of employment.
C.
The supervisor will be notified by the Personnel Office regarding employee status and eligibility to begin working.
D.
The Superintendent shall recommend the employee to the Board of Education for approval.
Staffing of Curricular and Co-Curricular Programs The district staff is one of the most important factors in the education of each and every student. The Board of Education wants the best staffing patterns possible for the School District of Hudson. The staffing patterns for the curricular and co-curricular programs shall be based on these factors:
• • • • • • • • • • • • •
Policy-District Philosophy and Goals Enrollment, Present and Projected Identified needs of students through staff evaluations, test results, and data from follow-up surveys Identified community expectations through formal surveys and assessments by school and/or district wide Wisconsin Statutes Wisconsin DPI Standards (Published) North Central Association for Accreditation Requirements Board Approved Curricular and Co-Curricular Program Curriculum Priorities Class sizes for grades K-2 should be the lowest, grades 3-5 the second lowest, grades 6-7 the third lowest, and grades 8-12 shall be the highest Support Programs and Services in the Community, County and State Availability of Facilities and Equipment Availability of Funds
Hudson School District – Board of Education Policies and Procedures
These same factors shall be considered when enrollments, student needs and/or budgets require changes in the staffing patterns. The Administration will:
1.
Present a staffing plan to the Board of Education each year. They shall keep the Board informed of any changes needed due to changes in enrollment, student needs and funds available.
2.
Every five years do and/or coordinate a major assessment/evaluation study of the staffing patterns for the Hudson Public Schools.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990 February 23, 1982
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #533.2 - NEPOTISM
Employees of the District shall not directly supervise or be directly supervised by his or her spouse. Further, no administrator or other supervisor may be directly involved in the hiring process of a spouse. In addition, the Board discourages employees of the District directly supervising or being supervised by a relative extending to a first cousin. The Board also discourages administrators or other supervisors being solely involved in the hiring process of a relative extending to a first cousin. The Board recognizes that in some individual cases this may not be possible to avoid, but encourages optional arrangements.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 9, 2015 08/14/90 Wis. Stats. 111.321 (Prohibited bases of discrimination); 111.322 (Discriminatory actions prohibited); 111.345 (Marital status; exception)
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #533.3 - SUMMER SCHOOL/ADULT EDUATION TEACHERS
Teachers under contract with the Hudson Schools will be given first consideration for positions in summer school and adult education programs. Teachers in these programs will receive remuneration for their services in addition to regular salaries.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #534 - SUBSTITUTE TEACHERS A substitute teacher shall be a person certified to instruct in our schools and who is employed for short periods of time in the absence of the regular teacher because of illness or professional duties. Rates of compensation for substitute teachers will be set by the Board. Substitute teachers will not participate in the health and welfare plans or other fringe benefits of the school district. Substitute teachers are appointed on a temporary basis and continue as needs require. They do not come under the provisions of the Wisconsin teacher tenure law. There are two classifications of substitute teachers:
1)
Day-to-day substitute teachers are appointed to serve on a per diem basis for short, indefinite periods in meeting unforeseen and emergency situations. Service for twenty or fewer consecutive days in any one substitute position is classified on a day-to-day basis.
2)
A substitute teacher who is appointed to serve for more than twenty consecutive days in a given position for a definite, but limited, period is classified as a continuous substitute teacher. Compensation after twenty consecutive days is from the salary schedule (1/190 of BA beginning salary).
There is no provision for sick leave with pay. All substitute teachers are required to assume duties as the principal may direct, and are subject to the same rules and regulations which govern other teachers. Health and certification requirements must be met by substitute teachers. All arrangements for substitute teachers must be made through the office of substitute teacher placement. Teachers and principals should follow the procedures developed by the administration in arranging for substitute teachers.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Sections 118.25, 120.12(1), 121.02(1)(a), Wis. Stats., PI 3.03 Wis. Admin. Code
Hudson School District – Board of Education Policies and Procedures
POLICY #534 - RULE - LONG-TERM SUBSTITUTE RECRUITMENT/HIRING
I.
Vacancy Notification/Posting Whenever a long term vacancy occurs in a professional staff position, the immediate supervisor shall forward a District Vacancy Form to the Director of Personnel. At that point, the following procedures shall occur:
A.
The Principal, Director of Personnel, and Director of Pupil Services shall discuss the need and qualification desired for the position.
B.
If the position is approved, a vacancy notice shall be prepared by the Personnel Office. The notice shall include:
1. 2. 3. 4. 5. 6. C.
II.
Specific vacancy location Essential job functions/qualifications Extracurricular assignments available Documentation required (i.e., letter of application, resume, credentials, transcript) Name, address, and phone number of where to direct information Application deadline
Vacancy notification shall be sent to all district offices, approved newspapers, and if deemed necessary, universities shall be contacted.
Application Process The following application process shall be followed by all prospective applicants.
III.
A.
Submit letter of application, resume, credentials, and transcript to the Personnel Office.
B.
Submit district approved professional staff application form to the Personnel Office.
C.
Applications shall be retained in the Central Office for one year following receipt for consideration relative to future vacancies.
Candidate Selection/Interview
A.
When application materials are received, the Personnel Office shall prepare a file and an application control form for each candidate that applies. The control form shall provide:
1.
A record of the candidates, name, address, telephone number, and the date each required data is received (i.e., documents listed in Application Process A & B).
2.
A space for comments by the person responsible for screening applicants.
Hudson School District – Board of Education Policies and Procedures
IV.
B.
Application materials that are currently on file in the Personnel Office shall also be activated at this time pending notification from the applicant.
C.
Initial screening shall be completed by the Principal of the building involved and the Personnel Office. A list of appropriate candidates will be identified for initial interviews.
D.
An interview team, composed of the Principal of the building involved and the Director of Personnel shall conduct interviews with those candidates, who in their estimation, are best qualified and meet the needs of the assignment. Additional staff members may be added to the interview team if deemed necessary.
E.
The Director of Personnel shall conduct a reference check of the finalists to determine continued consideration.
F.
Based on the candidate's credentials and reference check, the interviewing team will select and recommend a candidate to the Superintendent.
G.
If the Superintendent is in agreement with the recommended candidate, the candidate shall meet with the Director of Personnel and Director of Fiscal Operations to finalize contract details.
Hiring A.
The Director of Personnel, the Director of Fiscal Operations, and a Building Administrator shall prepare the intake form and contract for Board approval and establish the candidate's personnel file.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 January 12, 1993
Hudson School District – Board of Education Policies and Procedures
POLICY #535 - PROFESSIONAL STAFF ASSIGNMENTS AND TRANSFERS
The superintendent reserves the right to assign, reassign and transfer any staff member at any time. Staff members may apply for transfer to another building or reassignment within their building.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #535 - RULE - CERTIFIED TRANSFER
A request for transfer does not guarantee that such a transfer will be made because each request is considered in terms of: (a) qualifications of applicant, (b) available vacancies, (c) number of transfer requests, (d) number of transfers which have to be made for administrative reasons, (e) balancing school staffs, (f) utilizing staff members to maximum efficiency, and (g) retaining strength on each staff. These four steps should be taken by those wishing to request a transfer:
1.
The desire for transfer will be discussed with the principal or immediate supervisor. All requests will be reviewed by the principal, immediate supervisor and the office of the superintendent.
2.
A request for transfer letter must be forwarded to the Superintendent’s Office.
3.
All requests should reach the Superintendent's office on or before February 1st in order for action to be taken for the ensuing school year. However, in the event a position opens up after February 1st, requests for transfer will be accepted or rejected on individual basis as determined by the office of the superintendent.
4.
If a staff member's request for transfer is denied and he/she wishes to be considered for transfer the following year, he/she must renew his transfer request.
Notification of action taken on the request will be made by the close of the current school year.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #535.1 - PROFESSIONAL STAFF WORK SCHEDULES
School Day for Staff Members of the professional staff shall be on duty before and after regular school hours long enough to plan and to carry out their individual professional responsibilities as determined by the superintendent of schools and/or the building principals. The normal working day to be 7.5 hours, exclusive of a duty-free lunch period. Exact times will be provided by the building principal. Exceptions to the normal day occur according to various buildings and their particular needs. Each year the specific hours of the school day for pupils and other personnel will be established by the central administration and/or the building principal(s). When needed, teachers are expected to be available for consultation with pupils, parents, and fellow teachers in that time period following the conclusion of the regular school day.
Responsibilities and Duties, Length of Contract Teachers are under contract for a specific period of time as designated in the teacher contract. The district reserves the right to request new teachers to report before the first official instructional day.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #535.2 - EXTRACURRICULAR STAFF ASSIGNMENTS
1.
Staff members may be assigned extra responsibilities, as deemed necessary, to carry out the program of the Hudson Public Schools. Teachers may be assigned extra duty activity responsibilities.
2.
Teachers may be requested to attend activities in supervisory roles.
3.
Teachers are encouraged to attend parent-teacher organization meetings, and are further encouraged to attend other school functions as they affect their buildings and the district.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
January 8, 2002 October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #536.1 - RESIGNATION OF PROFESSIONAL STAFF
Staff members who wish to resign should notify the office of the superintendent, in writing, as soon as possible since resignations only become effective by release from the Board of Education. To be released from a contract after July 1, will depend upon the availability of a suitable replacement.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.22, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #536.2 - RETIREMENT OF PROFESSIONAL STAFF
Employees electing retirement, shall retire from service at the end of the school year.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.22, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #536.3 -TERMINATION OF PROFESSIONAL STAFF
Separation. Termination of employment will be in accordance with the regulations of the district and state statutes. Dismissal. Procedures for the dismissal of certified employees are governed by state law and all actions of the school district and the Board, as well as the rights and privileges of employees, are clearly identified in the statutes.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.22, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #536.5 - REDUCTION IN PROFESSIONAL STAFF WORKFORCE
If it becomes necessary to reduce the number employed by the School District, in whole or in part, the Board may layoff the number of teachers necessary based upon the following criteria:
a)
Normal attrition resulting from teachers retiring or resigning from the District shall be taken into consideration by the Board to the extent administratively feasible for the continuation of the District's program, and provided that the Board has written notice of such requirement and/or requirements in sufficient time to meet any time limitations imposed upon it by budget or considerations by law.
b)
Remaining teachers to be laid off, if any, will be selected by the Board, taking into consideration inverse order of seniority within an area of seniority within an area of qualifications/certifications. If, as a result of the layoff a transfer of teaching personnel is necessary, the Board shall first post a notice of the position and all teachers in that area of certification shall have the right to apply for the vacant position. In the event no one applies, the Board will consult with the teacher or teachers to be assigned. However, the Board retains the right to assign a certified teacher to the open or vacant position.
c)
In the event that the application of the criteria in subpart (b) will result in the layoff of a teacher having exceptional academic skills or extra-curricular or administrative assignments which, in the Board's discretion makes him critical to the educational program of the District, the Board may exempt that teacher from the layoff procedure. This exemption procedure may be invoked once per year by the Board.
d)
Provisions of state law and current employee agreement will be followed.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 12, 1991 October 9, 1990 Negotiated Agreement Article V, Section D Section 118.23(4), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #537 - PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES
Professional Growth: Each certified staff member is expected to be continuously involved in a program of professional growth to maintain and improve performance and proficiency. Professional growth programs are to be continuously evaluated by the administration in order to determine that the greatest possible educational benefits are being achieved. The school district will provide appropriate inservice activities to assist staff members in their professional development.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Sec. 121.02(1)(6), Wis. Stats., PI 8.01(2)(6) Wis. Admin. Code
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #537.1 – PROFESSIONAL LEAVE
Professional Leave: Permission to attend local, state and national professional meetings may be granted if, in the opinion of the principal and superintendent, the employee can better serve the district by such attendance. Requests will be submitted to the principal who will make a preliminary judgment and will then submit them to the administrative office. Requests for travel should be submitted at least two weeks before the proposed trip. Staff members will not normally be permitted to attend a national or regional meeting unless they are members of that organization and are active at the state level. When a staff member has attended a professional meeting on the school district's time or expense, he shall submit a written report, as requested, within five school days after his return along with any request for expense reimbursement.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Sections 118.21(4), 121.02(1)(b), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #537.3 - PUBLICATION OR CREATION OF EDUCATIONAL MATERIALS
Staff members are encouraged to contribute professional articles and news items to local, state and national agencies. As a matter of professional ethics, all professional articles which refer to the Hudson Public Schools must be cleared through the office of the superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
POLICY #538 - STAFF EVALUATION
All personnel shall be continuously evaluated by the appropriate supervisors, to encourage improvement of the total school program. The Hudson Public School District shall provide procedures for the evaluation of staff; said evaluation to serve as a basis for the improvement of performance and continued employment in the Hudson School District. The procedures shall provide for a source of information for sound decision-making as well as for counseling, for inservice training, and for continual growth of all employees. They shall provide not only for the identification and improvement of staff skills and abilities that enhance the learning process, but also for the orderly dismissal of those who do not meet the standards of the district.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Sections 118.22, 121.02(1)(b)(q) Wis. Stats., PI 8.01(2)(q) Wis. Admin. Code
Hudson School District – Board of Education Policies and Procedures
POLICY #538 - RULE - EVALUATION OF SUPPORT STAFF
Written assessment of job performances will be completed as deemed necessary by supervisors of support staff. Employees are entitled to see these written reports.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #539.1 - OUTSIDE EMPLOYMENT OF PROFESSIONAL STAFF
Personnel of the schools may receive compensation for outside activities as long as these activities do not interfere with the proper discharge of their assigned duties.
1.
When a staff member is employed outside school hours, it shall be understood that this employment can in no way interfere with the duties for which the employee is contracted. Employees shall notify the office of the superintendent of any outside employment.
2.
The number of hours devoted to outside employment should be curtailed so that the employee can devote reasonable energy and time to his assigned duties.
3.
No employee shall use his position to solicit business from students or parents nor should any employee conduct personal business during school time. No employee can use school supplies, equipment or facilities, or other school employees to conduct outside employment, without the permission of the superintendent.
4.
A staff member may not hold an additional job if such employment would result in a dual salary for the same hours of work or would overlap into the school day.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.12, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #539.2 - TUTORING
Tutoring:
1.
A teacher may not arrange to tutor any child enrolled in his class for pay.
2.
Teachers who accept outside tutoring engagements must make their own arrangements with the parents for fees to be assessed.
3.
No tutoring for which a teacher receives a fee will be allowed in a school building. Use of school materials is also prohibited.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.12, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
SERIES 600: FISCAL MANAGEMENT
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #654.1 - STUDENT PRODUCTION OF MATERIALS AND PROVISION OF SERVICES Students may produce materials and provide services for community organizations or groups only to the extent that such production furthers the students' educational development. The decision of whether students' production of materials or provision of services furthers their educational development will be made by the building principal. If this decision is questioned, the superintendent will make the final decision. The organization requesting such materials or services may be assessed a fee for costs incurred in production of materials. The time spent in producing materials or providing services shall not be so excessive as to detract from the specified educational value.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Hudson School District – Board of Education Policies and Procedures
POLICY #656 - STUDENT FEES
The School District of Hudson shall not discriminate in admission to any program or activity, standards and rules of behavior, disciplinary actions or facilities usage on the basis of sex, race, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability. Discrimination complaints shall be processed in accordance with established procedures. Unless a pupil is considered indigent the court provides the following guidelines for charging a fee:
1. 2. 3. 4.
If a course is credited toward graduation even if not required, no fees are to be charged except books and similar items. Pencils, pens, notebooks, paper customarily furnished by pupils for their own use in the pursuit of a course are not within the free provision. Gym suits, towels, band instruments would not be considered free; if rented the fee should be reasonable and tied to a cost. Since social and extra curricular activities are not elements of the curriculum, fees can be charged to cover the cost of such activities.
The School District of Hudson Board of Education provides the necessary instructional supplies, materials, and equipment through the yearly levy appropriation with the exception of the following where it is expected that the pupil furnish their own supplies and materials or a reasonable fee is charged for the use of such supplies and materials:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Physical Education - uniforms, towel, under garments, shoes Music - instrument, instrument rental, special costume when necessary Art - individual project materials Home Economics - individual project materials Industrial Education - individual project materials Science - lab fees, breakage fees Social Studies - consumable books, individual projects English - consumable books, individual projects Graduation - academic gown Locker lock and key rental Class and club dues Extra curricular uniforms, transportation, towels, shoes, under garments, teeth guards
The School District of Hudson does not have the authority to withhold grades or reports for nonpayment of the above fees, but can pursue the collection of such fees through legal sources.
Hudson School District – Board of Education Policies and Procedures
Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990 Section 118.03(2), Wis. Stats. Board of Education v. Sinclair, 65 Wis. 2d 179 (1974), Article X, Section 3, Wisconsin Constitution State ex rel Dresser v. School District No. 1 (1908) NW 232.135 Wis. 619
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #662.1 - STUDENT ACTIVITY FUNDS MANAGEMENT
The Board recognizes that student fund-raising activities provide opportunities to enhance student learning. Student fundraising is defined as an activity in which students sell products or solicit funds under the supervision of a teacher, extracurricular advisor or parent group. The present policy is intended to regulate fund-raising activities within the School District of Hudson to provide for the safety of students, protect students from exploitation by commercial enterprises, and to minimize the impact on local residents from excessive solicitations. The District generally discourages competition, financial incentives or rewards for sales achievement. Student participation in fund-raising is voluntary. The fund-raising activities by parent groups using students will be under the direct responsibility of the principal and shall conform to the district policies. Activities and substances that are illegal for children and youth are prohibited in relation to fund-raising. These activities and substances include but are not limited to alcohol, drugs, tobacco, and gambling. The fund-raising activity should not interfere with the school's educational processes. The use of instructional time to facilitate fund-raising activities must be absolutely kept to a minimum. Teachers should refrain from involvement in fundraising except in the capacity of an advisor to an extra-curricular organization or as part of a curricular related or servicelearning project. The proceeds as a result of fund-raising activity by students shall be processed through the Student Activity account. Each fund-raising activity must have the approval of the principal, the approval of the organization's advisor, and be listed on the fund-raising calendar. A calendar of fundraisers shall be developed and maintained by the principal and forwarded to the business office. The calendar will be periodically reviewed by the principal team to minimize multiple community solicitations at the same time. The procedure for authorization shall be as follows: (a)
The advisor of each club and extra-curricular activity will annually submit a proposal identifying how the funds raised will be used, justifying the reasons for fund-raising, and evaluating the previous year’s fundraising. The evaluation at minimum will include: the objectives achieved; amount of funds raised; how the funds were used; and a notation of problems and successes.
(b)
The proposal will include a list of the items to be sold, the manner in which they will be sold, and the period of selling time (e.g. days, time of day, etc.) It should be noted that door-to-door solicitations by students are discouraged.
(c)
The proposal will be submitted to the principal for review. If approved, the request will be signed by the principal and returned to the advisor with a copy forwarded to the business office.
Hudson School District – Board of Education Policies and Procedures
All solicitations and fundraisers are subject to Chapter 118.12 Wisconsin Statutes which places constraints on the employees of a school district from acting as an agent or solicitor for the sale of school books, school supplies or school equipment, or soliciting or promoting such sales to individuals or the school district or receiving any fee or reward for any such sales. Use of the District's names or logos requires prior written approval of the Superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
07/12/05 08/14/90; 08/11/98
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #662.3 - FUND BALANCE
The Board of Education recognizes that maintaining an adequate fund balance across multiple funds is essential to the financial stability of the District and sound fiscal management. The Board also recognizes its responsibility to ensure that the District’s fund balance resources are used properly and reported in accordance with applicable legal requirements and generally accepted accounting principles. With these recognitions in mind, the Board sets forth the following policy guidelines for the use and maintenance of fund balance resources in the District: 1.
The District’s fund balance resources shall be reviewed annually to determine allocation between non-spendable, restricted, committed, assigned, and unassigned fund balance account classifications. -
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Non-spendable fund balance – This classification includes amounts that cannot be spent because they are either not in spendable form (e.g., inventory) or are legally or contractually required to be maintained intact (e.g., principal balance of endowments and permanent funds). Restricted fund balance – This classification includes amounts limited by external parties (e.g., creditors, grantors, and contributors), laws or regulations, constitutional provisions or enabling legislation. Committed fund balance – This classification includes amounts that are committed for specific purposes by formal action of the Board. Assigned fund balance – This classification includes amounts that are intended to be used for specific purposes but are neither restricted nor formally committed. Intent can be expressed by the Board or by an individual to whom the Board has delegated authority. Unassigned fund balance – This classification includes any remaining amounts in the General Fund that are not classified as non-spendable, restricted, committed or assigned.
When multiple categories of fund balance are available for expenditure within a specific fund, the District will start with the most restricted category and spend those funds first before moving down to the next category with available funds. 2.
The Board shall be required to commit the use of fund balance for a specific purpose, or to remove or change a previous fund balance commitment made by the Board. Board action to commit fund balances shall occur prior to the end of the fiscal year for which the commitment is made (June 30), however, the actual amounts to be committed can be determined in the subsequent fiscal year.
3.
The Finance Committee or the Board of Education is delegated the authority to assign fund balance resources to a specific purpose in accordance with provisions of this policy.
4.
Funds in excess of the District’s operational needs may be committed or assigned for future capital expansion, improvements, or equipment to help protect the taxpayers’ investment in district facilities.
5.
For the General Fund, the District shall strive to maintain an unassigned fund balance that is between 25% and 30% of budgeted appropriations for the fiscal year. The purposes of maintaining this fund balance include:
Hudson School District – Board of Education Policies and Procedures
• • • • • •
To address fluctuations in the timing of revenues and cash-flow, in accordance with sound accounting practices. To provide adequate working capital sufficient to meet the District’s cash-flow requirements, thus minimizing any short-term borrowing during the annual operation cycle. To function as a safeguard to fund unanticipated necessary expenses that the District may incur or to fund unrealized revenue which may occur but is not available to meet recurring operational expenses. To demonstrate fiscal responsibility, as healthy reserve levels result in a high credit rating which helps enhance the District’s borrowing position. To accommodate for economic and growth uncertainty. To provide for unanticipated changes in tax and spending policies of state and federal governments and the imposition of state and federal mandates.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory Reference: Legal Review:
06/14/11 11/07/05
Hudson School District – Board of Education Policies and Procedures
POLICY #663 - BONDED EMPLOYEES AND OFFICERS Insurance to bond employees and officers of the District will be carried by the District.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 12, 1991
Hudson School District – Board of Education Policies and Procedures
POLICY #665 - FRAUD PREVENTION AND REPORTING The Board of Education expects all employees, Board members, consultants, vendors, contractors and other parties maintaining any business or programmatic relationship with the District to act with integrity, due diligence and in accordance with all applicable laws, District policies and procedures in matters involving District fiscal resources. The Board assigns the Financial Services Director responsibility for internal controls to deter fraud, financial impropriety or fiscal irregularities within the District. Every member of the District’s administrative team shall be alert for any indication of fraud, financial impropriety or irregularity within his or her areas of responsibility. Examples of conduct that the Board prohibits and considers to involve fraud include the following: •
Theft, misappropriation, or conversion;
•
Bribery, including certain quid pro quo arrangements and giving or receiving kickbacks;
•
The making of false claims, false records, false certifications, or other false statements;
•
Lack of performance of an obligation while accepting consideration for such performance;
•
Self-dealing or arranging for other private benefits that are contrary to the public interest, including making or receiving overpayments;
•
Providing information or making a representation that is intentionally incomplete or misleading, including failing to fully cooperate and be fully forthcoming in any investigation into possible wrongdoing;
•
Covering up wrongdoing (e.g., by destroying evidence);
•
The failure to receive, use, or expend resources for their intended or authorized public purpose, including the gross mismanagement of District-controlled resources or engaging in nonauthorized transactions; or
•
Aiding another person’s fraudulent conduct.
Except in situations where an employee has exercised a legal right to make a confidential report to an external agency or to participate in an official investigation or legal proceeding that is not disclosed to his or her employer, any employee who has knowledge of or who has reason to suspect fraud or any similar impropriety in relation to any aspect of District programs or operations shall immediately report the relevant circumstances to his or her supervisor or to the Financial Services Director. In the event the concern or complaint involves the Superintendent or the Financial Services Director, the concern shall be brought to the attention of the Board President. Such reports may involve or relate to the conduct of any person, including District employees, Board members, volunteers, consultants, vendors, contractors and other parties maintaining any business or programmatic relationship with the District. The Board also encourages any other person who has knowledge of or who has reason to suspect fraud or some other similar impropriety in relation to any aspect of District programs or operations to report the relevant circumstances to the Financial Services Director or to the Superintendent.
Hudson School District – Board of Education Policies and Procedures
No official, employee, or agent of the District may retaliate or discriminate against any person who, acting reasonably and in good faith, has filed a report under this policy or participated in any investigation related to a report of fraud, suspected fraud, or other similar impropriety. Following a report of alleged or suspected fraud, and except in the case of a report involving his or her own actions, the Financial Services Director shall be responsible for initiating an appropriate investigation. Whenever necessary or appropriate, investigations will be conducted in coordination with District legal counsel and/or law enforcement. Although strict and absolute confidentiality cannot be guaranteed, the confidentiality concerns of all involved parties shall be a consideration in the manner in which any investigation is conducted, including the manner in which relevant records are maintained. Substantiation of fraudulent activity on the part of a District employee shall result in a requirement for restitution and discipline up to and including termination.
Date of Board Adoption: 09/08/15 Previous Adoption/Revision: Cross Reference: Statutory References: Wisconsin Statutes Section 19.42 [statutory definitions related to the code of ethics for local government officials] Section 19.59 [ethical standards for local government officials] Section 946.12 [misconduct in public office] Section 946.13 [prohibiting public officials and employees from having a private interest in a public contract] State Guidance Wisconsin Uniform Financial Accounting Requirements (WUFAR) Wisconsin Public School District Auditing Manual – Statement of Auditing Standard (SAS) 99 Federal Law 31 U.S.C. §3729 [federal False Claims Act] 41 U.S.C. §4712 [federal whistleblower protections; initially effective through July 2017] 2 C.F.R. §200.300 [federal Uniform Guidance regulation referencing statutory requirements for whistleblower protections] Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #671.2 - EXPENSE REIMBURSEMENTS
Employee/Pre-approved Chaperone Expense Reimbursements. It is the policy of the Board to reimburse school district employees for expenses incurred while: • • • • •
Providing school district services e.g. teaching or other professional assignments in more than one building on the same day requiring in-district travel; Supervising out-of-district student extracurricular or co-curricular events; Attending professional meetings e.g. CESA meetings; Participating in professional development e.g. conferences and seminars; and Representing the school district in an official capacity
Certain restrictions may apply on an annual basis in the event of significant budget constraints. General Rules Regarding Expense Reimbursements. • Supervisor or designee approval is required for all expense reimbursement claims. • Cash advances are allowed for student related travel. • Lodging, registrations fees, rental vehicles and airline tickets can be paid by the District in advance. A standard or full size rental car of a non-luxury, non-sport classification and, if the number of passengers warrant, a van of a non-luxury classification will be allowed. • Receipts are required for all expenses claimed for reimbursement, except reasonable tips for meals, baggage handling and transportation; parking fees and tolls under five (5) dollars; and taxicab fares under fifteen (15) dollars. • The appropriate administrative procedures, including but not limited to forms and timelines, must be followed to claim reimbursement. • The expenses of family members or other non-employees are not reimbursable. Meal Allowance for Out-of-District Professional Meetings, Professional Development and Supervision of Student Events. • The District will follow the meal (breakfast, lunch, dinner) reimbursement guidelines provided by the United States General Services Administration (GSA). The per diem rates provided by the GSA will be allowed when in a non-standard locale (e.g. Milwaukee). • Receipts are required for all meals purchased. • Amounts spent over the maximum are the responsibility of the employee. • Reimbursement for alcoholic beverages will not be approved. Mileage Reimbursement. • The District will follow the Internal Revenue Service (IRS) rates per mile in effect at the time of travel. Date of Board Adoption: Previous Adoption/Revision Cross Reference: Statutory References: Legal Review:
08/11/15 01/08/02
Hudson School District – Board of Education Policies and Procedures
POLICY #672 - PURCHASING Purchasing shall serve the educational program by providing the necessary supplies, equipment and services. The acquisition of supplies, equipment and services shall be under the general supervision of the Financial Services Office. Supplies and equipment shall be purchased and necessary services secured in a manner which is to the best advantage of the Hudson School District. The Financial Services Director or designee may pursue cooperative buying with other educational or governmental entities when the cost savings is significant, the process efficient (i.e. easy to implement), and the vendor(s) responsible (i.e. having a positive history with the District). Directors, Principals or their designees shall place orders on the basis of quality, price, and delivery, with past service being a factor if all other considerations are equal. Directors, Principals, or their designees shall follow-up on delayed deliveries, damaged or incorrect supplies/equipment and unsatisfactory services. A central record keeping system shall be maintained by the Financial Services Office for the purpose of avoiding duplication of purchases following-up on orders when delivery is unduly delayed, and reconciling deliveries to orders before payment is made. The purchase of non-budgeted items, when funds are available, requires the approval of the Financial Services Director or designee. The Board authorizes the Financial Services Director, in consultation with the Superintendent, to make purchases in the event of an emergency. If it is anticipated the emergency purchases will be over $100,000, the Board President or another Board officer will be consulted for authorization. This policy does not apply to professional services.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 9, 2015 02/12/01; 03/12/91; 11/13/90 Wis. Stats. 120.13(5) (School Board Powers; Books, Material and Equipment); 120.13(33) (School Board Powers; Spending Authority)
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #690 - SCHOOL PROPERTIES DISPOSAL Under State law, the Board of Education is responsible for the possession, care, control, management and disposal of the property of the school district from the time the property is acquired by the district until its disposal. For the purpose of this policy, “property” includes real property (e.g. school buildings and land), as well as personal property (e.g. vehicles or maintenance equipment). When managing and disposing of District property that was purchased with a federal grant or award, the District shall adhere to all of the relevant federal requirements and any specific grant conditions or provisions that may apply. The Board authorizes the Financial Services Director or designee to oversee such sale and disposal. All revenue resulting from the sale of school district property shall be applied to the General Fund or as otherwise determined by law.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
02/09/16 07/14/15: 02/12/01; 03/12/91: 11/13/90; 11/24/81 Procedure #330 -Disposal of Learning Resources Wis. Stats. 120.13(19m) (Sale of property); 120.12(1) (School board duties); 120.44(1) (School board power to hold and dispose of property) Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Grants and Awards
Legal Review:
Hudson School District – Board of Education Policies and Procedures
SERIES 700: SUPPORT SERVICES
Hudson School District – Board of Education Policies and Procedures
POLICY #720 - SAFETY PROGRAM
Emergency School Closings. The District shall take every possible precaution for the safety of students and employees under its jurisdiction. Except for those dates designated on the school calendar, school shall not be dismissed except by action of the Board of Education or in those emergency situations as determined by the superintendent of schools. Only in instances of extreme emergency will schools be dismissed during the school day.
Building Safety Plans. The principal of each building shall maintain an up-to-date plan for dealing with emergency situations. The plan will include emergency procedures for fire, civil defense, inclement weather, bombs and bomb threat. Emergency drills shall be scheduled in such a way: 1. That for training purposes, adequate orientation and instruction comes early in the school year; 2. That they are properly balanced throughout the school year; 3. That they fall at a variety of times from the beginning to the end of the school day; 4. That they occur when students are in diverse locations and in a variety of activities throughout the building; 5. That they are carried out as rapidly as possible without endangering students or staff. All building level safety plans shall be submitted to the office of the superintendent for approval.
Bomb Threats. The Board of Education is committed to providing as safe of an environment as reasonably possible for students, employees and others while they are present on school premises. Upon receipt of a school bomb threat, the Superintendent or designee shall take prompt and appropriate action to safeguard the welfare of the school’s population. Each bomb threat situation shall be evaluated on an individual basis with the assistance of law enforcement and in consideration of the school’s Crisis Prevention, Preparedness, and Response Plan. Any school time missed because of a bomb threat may be made up as determined by the Superintendent or designee. Bomb threats endanger health and safety and are costly to the District both financially and in terms of lost instructional time. With this in mind, the District shall work with law enforcement officials to see that persons involved in making a school bomb threat are apprehended and held responsible for their actions. This includes seeking payment of costs incurred by the District in relation to a bomb threat to the extent authorized by law. Any student involved in making a bomb threat shall be subject to school disciplinary action, including possible expulsion from school.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
Legal Review:
August 14, 1990; 12/10/13
Sections 115.01(10), 118.215, 121.02(1)(f) Wis. Stats., P18.01(2)(f); Sections 118.07, 120.13 (1(b-c), 947.015, Wis. Stats. Wis. Stats. 115.01(10)(a)3; 118.07; 120.12(1); 120.13(1); 947.015; 895.035(4a) Waldspurger, M.J. of Ratwik, Roszak & Maloney, P.A., (1999)
Hudson School District – Board of Education Policies and Procedures
POLICY #720 - RULE - SAFETY PROGRAM PROCEDURES
Emergency Dismissal Procedures. In the event of dismissal during the school day due to some emergency situation, the following procedures shall be followed: 1.
Students living within walking distance of the attendance center shall be allowed to proceed home if in the determination of the building administration conditions are conducive to safe travel by foot. [Parents or guardians of children shall be contacted before the student leaves the building.]
2.
Students who normally use school-provided or contracted transportation services shall remain at the attendance center until such vehicles arrive or until their parents or guardians provide alternative transportation.
3.
Students shall be allowed to leave school with adults other than their parents or guardians only when permission is granted by the parents or guardians of the respective child.
Fire Safety in the Schools. Each building shall conduct one fire drill each month and keep all doors and exits unlocked during school hours. Reports of the monthly fire drills are to be on file in the school, and the completed form submitted to the required official. The regulations for fire drills approved by the State of Wisconsin must be followed explicitly at all times. Copies of these regulations are to be maintained in the office of each principal.
Civil Defense Warning System. An "alert" and "take cover" warning for a tornado is a three-five minute straight blast of the siren with no variation in pitch. This identical warning is also used for other natural disasters, which may occur. The "alert" and "take cover" warning for a nuclear attack or explosion is a three-five minutes siren sound with varying volumes producing a "wavy" sound which fades and then comes on with more volume. In case of either of the above warning signals, the following should take place:
1.
Classroom will be notified by the intercom in case of an emergency if there is power to do so. If there is no intercom, the notice will be given by the quickest means possible.
2.
Students should exit at once in an orderly fashion to an inside wall away from windows and sit on the floor.
3.
No student will be permitted to leave the building unless a parent comes into the building to get the student.
4.
Under no circumstances should anyone stay in the auditorium, gymnasium, library, swimming pool or other structures with, free span roofs.
If possible, buildings will dial the emergency broadcast stations for up-to-the-minute information and progress reports. Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
September 13, 1999 August 14, 1990 Section 118.07(2), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #721 - BUILDING AND GROUNDS INSPECTION
The Facilities and Grounds Coordinator shall have the basic responsibility for inspecting buildings and grounds. School principals have a supplemental responsibility for inspecting buildings and grounds and should notify the Facilities and Grounds Coordinator of any health and safety concerns. Roof inspections are performed semi-annually to ensure proper function. Major changes, repairs and replacements to buildings or grounds should be discussed with the district administrator in charge of buildings and grounds. A long range plan for capital projects should be developed and updated yearly. This plan will be reviewed by one or more committees of the Board of Education each year and incorporated into the annual budget.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
12/11/12 3/12/91
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #731.1 - PRIVACY IN LOCKER ROOMS
Locker rooms are provided for the use of physical education students, athletes and other activity groups or individuals authorized by the District. The District recognizes the privacy rights of individuals using the locker room and shall take reasonable measures to protect the individual’s privacy. The following provisions outline the extent to which the protection can and will be provided:
1.
The use of recording and other electronic devices is substantially restricted in locker rooms:
a.
No person may use a camera, video recorder, cell phone or any other device with recording capabilities at any time to capture, record, transmit or transfer an image or representation of an undressed or partially undressed person who is in any locker room.
b.
In order to avoid any appearance of a violation of privacy or other impropriety, individuals present in such facilities are expected to restrict their use of electronic devices to emergencies.
2.
No one will be permitted to enter into the locker room or remain in the locker room to interview or seek information from an individual in the locker room at any time. Coaches and student athletes may be available for interviews outside the locker rooms, consistent with District policy and school rules.
3.
When any individual enters a locker room they shall exhibit due regard for the privacy of the other individuals who may be using such facilities. The District will make reasonable efforts to inform students, staff, and other individuals when teams or groups are using a school locker room, designated for the opposite sex, for an athletic event of other activity.
4.
Nothing in this policy shall be interpreted to prohibit coaches, other athletic-team personnel, or designated District employees from being present in a locker room, whether of same sex or of the opposite sex, in circumstances where the presence of such individuals would not compromise the privacy interests of student athletes or other persons who may be using the facility, such as during pre/post-game team meetings, halftime meetings, or other similar circumstances.
Students or employees who violate this policy, or any related rules or directives, shall be subject to school disciplinary action and possible legal referral. Other persons violating this policy may lose the privilege of using District facilities, may be referred to law enforcement and/or may be subject to penalties provided under applicable law. The restrictions set forth in this policy shall be posted in every locker room in the District. Students shall be informed of this policy in the student handbook.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
10/14/14
Statutory References:
Wis. Stats. 120.13(35) (Access to school buildings); 175.22 (Locker room privacy policy required); 942.08 (Invasion of privacy); 942.09 (Representations depicting nudity); 995.50 (Right of privacy; generally)
Policy #822-RULE- Communications from Outside the School; Policy #860RULE-School Visitor Procedures; Policy 830- -Use of School Facilities and Equipmentl; Procedure #443.5-Student Use or Possession of Personal Electronic Communication Devices ; Policy #545–Reporting Child Abuse/Neglect
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #732 - OPERATION AND MAINTENANCE OF PLANT
The effective maintenance of the school's physical facilities should insure the safety of pupils and employees and promote economical operation. The Facilities and Grounds Coordinator has primary responsibility for the direction and supervision of facilities and grounds staff. The school principal will assist in the supervision to insure that all building employees are doing their share of the work to the best of their ability. Each building maintenance employee shall have a daily work schedule in order to accomplish their part of the overall task. They must be given directions on how to perform the various duties assigned to them.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
12/11/12 3/12/91; 11/13/90 Sections 120.12(5), 121.02(1)(i), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #732.1 - CONFINED SPACES
Permit Required Confined Spaces. It will be the policy of the School District of Hudson to not allow its employees to enter areas labeled “permit required” confined spaces (ex: surge tank at swimming pool, bodily entry into a boiler, sewer manholes). If for any reason it becomes necessary to enter a permit required confined space, a licensed contractor will be contacted to do so. The contractor will have their own confined space entry program for permit required confined spaces. A copy of this policy will be kept in the School District of Hudson's confined space entry program.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
February 12, 2002
Hudson School District – Board of Education Policies and Procedures
POLICY #742 - AUTHORIZED USE OF SCHOOL-OWNED EUQIPMENT
Occasional and limited personal use of school computers/electronic devices, copy machines, and shop equipment permitted. District employees may rent school-owned equipment per Policy #830 which allows public usage of district-wide facilities/equipment on a rental fee basis. Rental requests and approval are processed through the district’s facility rental office. Employees who use school equipment for personal purposes on a regular basis or beyond normal limits (e.g., copying 50 pages vs. 1 or 2) or who fail to receive prior approval for personal school equipment rental will be subject to disciplinary action up to and including termination. Employees may not use school district equipment for conducting a personal business venture.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
July 14, 2015 12/9/97 Policy 830 Use of School Facilities and Equipment and Procedure #363.2-Internet Safety and Acceptable Use
Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #751 - STUDENT TRANSPORTATION SERVICES
The Hudson School District shall provide a student transportation system which is safe, efficient, and economical. The Board shall provide transportation for students in grades K-8 living one mile or more from the school they attend and for students in grades 9-12 living two miles or more from the school they attend. Distance from the school is determined along the shortest route on a public roadway. Should financial circumstances require in the future, the Board reserves the right to implement State law requiring transportation for students K-12 living more than two miles from the school they attend. Transportation may be provided for students in grades 9-12 residing less than two miles and for students in grades K-8 residing less than one mile from the school they attend if they encounter unusual hazards and these hazards are so designated by the proper safety authorities. Transportation is also authorized for a student with a disability whose IEP-Team determines the student is unable to walk to school safely even though he/she may reside less than one mile from the school. Transportation will be provided to other students as required by Board policy and state and federal laws and regulations.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 9, 2015 06/14/11; 12/12/95; 01/12/93; 03/12/91; 11/13/90; 11/24/87; and 01/28/86 Procedure 751.1-RULE-Bus Routing and Scheduling Procedures; Procedure #443.2-Student Conduct on School Buses Wis. Stats. 121.54
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #751.1 - RULE 1 - BUS ROUTING AND SCHEDULING PROCEDURES
Student Transportation Routes and Schedules •
Bus schedules and routes will be established by the transportation contractor and approved by District administration.
•
Buses shall not travel private or non-public roads. Buses shall travel dead end state, county, or town highways or roads only if an adequate turn around area, approved by the District and transportation contractor, is provided. Buses shall not be routed in areas considered unsafe for bus travel.
•
Group pick-up points will be utilized where appropriate. The bus will not pick-up at individual homes in populated areas unless by an IEP Team for students with disabilities or for those living in a hazardous area.
•
Generally, elementary and middle school students may be required to walk up to 0.5 mile and high school students up to 0.75 mile to a bus pick-up location.
•
Generally, students shall not be assigned to pick-up points which would require walking on county highways, state roads or heavily traveled roads.
•
Transportation will be provided for regular riders to day care facilities providing the day care facility is located within the student's school attendance area.
•
Buses shall arrive at school not more than 20 minutes nor less than 5 minutes before the commencement of class time.
•
Every effort shall be made to route buses so that students will ride no more than a total of two hours to and from school.
•
Students with disabilities will ride regular transportation unless determined otherwise by the IEP Team. All such students will be provided transportation in accordance with State law.
•
Bus routes and schedules may need to be modified occasionally due to weather, road conditions and road repair/construction.
Date of Board Adoption: Previous Adoption/Revision:
June 14, 2011 September 9, 1996; January 12, 1993, March 12, 1991, November 13, 1990, January 28, 1986
Cross Reference: Statutory References: Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #751.1 - RULE 2- STUDENT PICK-UP AND DISCHARGE AT POINTS OTHER THAN THEIR HOME A parent or guardian may request to have a student’s bus pick-up or delivery location changed provided that the following criteria are met:
1.
The student is a regular rider with bus privileges.
2.
The pick-up location may be the same or different from the delivery location. The student's assigned pick-up and delivery location will remain as assigned until official agreement for change has been approved by the District. One pick-up and delivery location will be assigned to a student unless the student has more than one legal residence. Any request for a change must be made in writing to the transportation contractor for approval at least one week prior to the effective change date. In emergency situations, exceptions may be made. If the proposed change involves a bus route other than the student's assigned route, permission may be granted providing there is seating space available.
3.
Students who are not regular bus riders will not be allowed to ride the bus. This includes riding home with regular bus riders to visit or spend the weekend.
4.
A student who is a regular bus rider may be dropped off at a friend's (one who rides on the same bus) home, if a note signed by the parent or guardian is presented to the bus driver stating the student's name and the name of the student and family being visited. Parents will assume the responsibility for the child when such a request is made and received by the bus drivers.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 14, 2011 January 12, 1993, March 12, 1991, November 13, 1990, January 28, 1986
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #751.5 - USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS (ALTERNATIVE TRANSPORTATION)
As an alternative to using school busses, the Board may elect to provide pupil transportation in a motor vehicle transporting the operator and 9 or less passengers. The vehicle must be insured for $10,000 property, $25,000 each individual and $50,000 total accident. The operator must have a valid Wisconsin operator's license and be at least 18 years old. The current requirements for a physical examination and driving records are applicable. The vehicle must be inspected every year and may not be used to transport persons in excess of the permanent forward-facing seats in the vehicle. Mileage. Each staff member who uses his own car for school business will keep a mileage log. Mileage bills are to be submitted monthly. The building principal shall inform those parties involved in the transportation of students for school related activities of the district requirements in regard to automobile insurance.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
March 12, 1991 November 13, 1990 Section 121.555, Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #761 - FREE AND REDUCED PRICE MEALS The Board of Education believes that food intake can affect a child’s learning, behavior and health. Therefore, the Board commits to providing all students the opportunity for high quality meals in a school environment that promotes the learning of healthy eating habits for life. With this in mind, the District shall:
•
serve meals that meet at least the minimum federal nutritional standards, unless approved for a waiver relative to a specific food/ingredient requirement;
• • •
offer free or reduced price meals to eligible students;
•
implement procedures for food safety under sanitary conditions.
make dietary substitutions for students with medically prescribed special dietary needs; provide all nutrition services employees an annual training program which includes, but is not limited to, the topic of civil rights; and
The District shall not discriminate against students in participation in school sponsored nutrition services programs on the basis of a student’s sex, race, creed, color, national origin, religion, age, ancestry, parental or marital status, sexual orientation or learning, emotional, mental or physical disability or handicap. Students who feel they have been discriminated against shall have the opportunity to file a complaint in accordance with established District complaint procedures. As a participant in the federally subsidized food and nutrition program administered by the Wisconsin Department of Public Instruction, the District shall comply with all of the program’s requirements including but not limited to those criteria that determine eligibility for free or reduced price meals. The Board assigns responsibility for such assurance of compliance to the District’s Nutrition Services Coordinator under the supervision of the Financial Services Director.
Date of Board Adoption: Previous Adoption/Revision: Cross References:
State:
Federal:
11/11/14 Policy #458 -Student Wellness; -Procedure #453.61-Students with Food Allergies/Special Dietary Needs; #411-RULE-Discrimination Complaint Procedures; Procedure #411RULE-Discrimination Complaint Procedures# Wis. Stats. 115.347-(Certification of eligibility for school nutrition programs); 118.13 (Pupil discrimination prohibited); 120.10(16)-(Powers of the annual meeting; school lunches); 120.13(10)-(School board powers; school food service); and Wis. Admin. Code PI 9.03(1)(i)-(Policies; school sponsored food service program) 42 USC 1751 (Declaration of policy; school lunch programs); National School Lunch Act; applicable United States Department of Agriculture regulations; Federal laws prohibiting discrimination
Legal Review: Hudson School District – Board of Education Policies and Procedures
PROCEDURE #771.1 - USE OF COPYRIGHTED MATERIALS
Today's new technologies have made learning and information gathering more readily available than ever before and have made it easier to use and copy materials and media. It is the policy of the Board of Education (“Board”) that all copyright laws be observed in the Hudson School District (“District”). District employees may use and/or reproduce copyrighted materials as permitted under the provisions of laws currently in force. Any use or reproduction of copyrighted materials must be done with the written permission of the copyright owner or within the boundaries of “fair use” or other provisions of the law. What is copyright protection? Copyright protection is the legal protection given to “original works of authorship fixed in any tangible medium of expression.” When an original work (such as a literary work, musical work, dramatic work, sound or video recording, and more) is created in a fixed form, the author of that work owns a copyright in the work, limiting the manner in which others can use it. Copyright protection generally gives the owner the exclusive right to reproduce/create copies of the work, create new works based on the original work, and publicly perform or display the work. Are all copyrighted works marked with a “©” symbol or another form of notice? No. It should not be assumed that the absence of a notice indicates an absence of copyright protection. The creator of a work generally gains copyright protection as soon as the work is “fixed in any tangible medium of expression” (such as on paper, in a sound or video recording, or in a computer file or website). How may copyrighted materials be used by those who do not own the copyright? There are numerous exceptions to the exclusivity of rights granted to copyright owners, most notably the “fair use” exception. “Fair Use” allows for the use and reproduction of a copyrighted work for certain purposes, including criticism, comment, news reporting, teaching, scholarship, or research. To determine whether the use of a work in any particular case is a “fair use,” the factors to consider shall include:
The purpose and character of the use, including whether the use is of a commercial nature or is for nonprofit educational purposes; The nature of the copyrighted work (for example, a use involving a fact-based work is more likely to be considered a fair use than a use involving a creative work); The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and The effect of the use upon the potential market for or value of the copyrighted work.
Hudson School District – Board of Education Policies and Procedures
Who can claim copyright? The author of a work owns the copyright in the work. However, when a work is prepared by an employee in the scope of the employee’s employment, the work is considered a “work made for hire,” and the employer – not the employee – is considered the author. The school district owns the rights in copyrighted works (which may include curriculum, for example) prepared by employees within the scope of employees’ employment. Violations of law and policy The Board, in recognizing the importance of copyright laws, hereby notifies all employees and students that a willful violation of the law, including violations involving works made for hire, may result in disciplinary action. The District shall assume no liability in a legal action based on infringement of copyright committed by individual employees in violation of this policy, nor in a legal action based on infringement of copyright committed by students or any other individuals. Employees acting in violation of this policy may be deemed to be acting outside the scope of their employment, and may not be indemnified under Wis. Stat. § 895.46. Possible violations of copyright law occurring within the District should be brought to the attention of a District or building-level administrator. The District shall provide an online copyright guide for employees to reference. These guidelines do not cover all possible copyright scenarios, but instead serve as a starting point for developing an understanding of copyright law. If an employee has a question regarding copyright, the employee should contact the building media specialist/teacher or the Instructional Technology Coordinator. Further, if it is not clear that a desired use is permissible under the law, permission for such a use should be obtained from the copyright owner. Employees interested in making copyright permission requests should route requests through the media specialist/teacher or Instructional Technology Coordinator, who will assist in processing all requests. Employees interested in discussing the status of possible “works made for hire” should contact the Assistant Superintendent. It is the responsibility of employees to be familiar with copyright laws and to instruct students in lawful and otherwise responsible use of images, audio and print materials for school purposes. A notice of copyright restrictions and of potential liability for infringement shall be placed on and/or near those devices that could be used for copying materials or information (e.g., computers, photocopiers). A copy of this policy shall also be placed in employee and parent/student handbooks and on the District’s website.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
03/15/16 02/10/04 Wis. Stat. § 943.70 (Computer crimes); Wis. Stat. § 895.46 (State and political subdivisions thereof to pay judgments taken against officers)
Federal Laws (Copyright law) Other resources:
United States Copyright Office: Copyright Basics (http://www.copyright.gov/circs/circ01.pdf) United States Copyright Office: Reproduction of Copyrighted Works by Educators and Librarians (http://www.copyright.gov/circs/circ21.pdf)
Hudson School District – Board of Education Policies and Procedures
SERIES 800: SCHOOL-COMMUNITY RELATIONS
Hudson School District – Board of Education Policies and Procedures
POLICY #822 - NEWS MEDIA-RELATIONS
The active participation of newspapers, magazines, radio, television and other mass media of communication, in promoting the cause of good education in our district and elsewhere, will be encouraged by the office of the superintendent. Suggestions and advice will be solicited from representatives of such media, as to how best to facilitate the flow of information to them by the Board and personnel of the school system. Newscasts, spot announcements, and programs dealing with the schools must be presented in the public interest.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90 Policy 822-RULE- Schools, Departments & School Related Groups
Hudson School District – Board of Education Policies and Procedures
POLICY #822 - RULE 1 - SCHOOLS, DEPARTMENTS AND SCHOOL RELATED GROUPS
To prevent duplication of reports, it is required that all news relating to district-wide items be released through the office of the superintendent. Exceptions shall be those items dealing with athletic events and school-community group activities. Schools - An individual school, under the supervision of its principal, may make arrangements with the press and other media for release of publicity or information involving the operation of that particular school's program. The principal shall either: (1) contact the media directly or (2) make arrangements as to the type of release and/or visit desired, (3) work with appropriate staff in preparing for the release and/or visit, (4) host the visit if applicable, and (5) follow up with an expression of appreciation if applicable. However, the principals should inform the office of the superintendent of schools of such releases for the following reasons:
1.
to avoid duplication of publicity,
2.
to permit the district office to keep informed of activities as it could have greater significance for the district than that viewed by the building principal, and
3.
to make possible the suggestion of proper format and style for such releases.
The superintendent will, at the request of the principals, assist in the release of information on individual school activities. Departments - District departments shall work through the principal in preparing and/or releasing publicity to news media. School Related Groups - As a matter of clarity, it is understood that school related groups such as professional teacher organizations and parent-teacher organizations shall arrange for their own publicity releases. Assistance in a consulting capacity may be obtained upon request.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Hudson School District – Board of Education Policies and Procedures
POLICY #822 - RULE 2 - COVERAGE OF BOARD MEEETINGS
Representatives of the media are invited to attend all regularly scheduled meetings of the Board. Meeting announcements, agendas, minutes for each meeting and other related supporting documents will be furnished the media. The superintendent, administrators, and others, as may be necessary, will be available for interview by media representatives.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Chapter 19, Wis. Stats., Section 120.11(4)
Hudson School District – Board of Education Policies and Procedures
POLICY #822 - RULE 3 - PUBLICATIONS, RADIO AND TELEVISION PRESENTATIONS
It is the responsibility of the building principal to be advised of and to supervise all radio and television presentations made in the individual school. The principal should obtain full information concerning the presentation prior to granting students permission to represent the school through such media. In those situations requiring the students to leave the school premises for such participation, parental approval should be requested and received.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Hudson School District – Board of Education Policies and Procedures
POLICY #822 - RULE 4 - COMMUNICATIONS FROM OUTSIDE THE SCHOOL
Students and faculty of the school are to be protected from intrusions on their time during the school day except as authorized by the administration. Exceptions may be made when, in the principal's judgement, the best interests of the students will be served. In case of differences of opinion, the decision will be made by the office of the superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90
Hudson School District – Board of Education Policies and Procedures
POLICY #823 - ACCESS TO PUBLIC RECORDS The District recognizes the public’s interest in District operations and provides this policy and notice for citizens who may wish to request public records. Notice. The Hudson School District is subject to the Wisconsin Public Records Law. The School Board hereby adopts this policy for the guidance of the public in fulfillment of the notice requirement contained in Wisconsin Statutes section 19.34(1). A copy of this policy will be posted on the District’s website and at a location in the District’s central offices where it can be viewed and inspected. A copy of this policy will also be provided to any member of the public upon request. Definitions. All terms in this policy have the meanings given to them under the Public Records Law. Description of Organization. The School District of Hudson is a public school district with central offices located at 644 Brakke Dr., Hudson, WI 54016. The District is organized pursuant to Wisconsin Statutes Chapter 120. Who May Request Records. Any person may request access to any public record that is in the custody of the District. A person who makes such a request is referred to as a “requester.” A requester is not required to provide a reason for a request and generally may not be required to identify him or herself. However, if federal or state law requires identification to access a particular record, the requester must provide acceptable identification before access will be permitted. Request May Be Oral or Written. A request for access to public records may be made orally or in writing to the Superintendent or designee; however, written requests are strongly encouraged. Request Must Sufficiently Describe Records. A request for access to public records must reasonably describe the record or information that is being requested. A request will be deemed insufficient if it does not contain a reasonable limitation on the subject matter or length of time covered by the request. The legal custodian may deny any insufficient request for records. Request Must Be Made to Legal Custodian. A request for access to public records must be directed to the legal custodian of the District’s public records. Questions regarding the right to access public records should also be directed to the legal custodian. Designation of Legal Custodian. The Board hereby designates the Superintendent as the legal custodian of the District’s public records. The Superintendent may designate the Director of Financial Services, the Director of Learning Services, the Director of Personnel Services, and/or the Director of Student Services to also serve as a legal custodian of records in accordance with this policy. To the extent the Superintendent makes such a designation, the Directors will be considered a “legal custodian” and will be vested with the powers, duties, and protections granted to a legal custodian under this policy. The business address for the Superintendent is 644 Brakke Dr., Hudson, WI 54016. Designation of Local Public Office. The position of Superintendent constitutes a local public office. Times for Accessing Records. Unless the legal custodian denies access, a requester generally may inspect a public record during the normal business hours maintained by the District’s central office. If a record is necessary for the day-to-day operations of the District, the legal custodian may require that the record be inspected before or after normal business hours
Hudson School District – Board of Education Policies and Procedures
Location for Inspecting Records. A requester may ask to inspect public records or to obtain copies of records. Unless the legal custodian denies access, a requester may inspect records at the office of the legal custodian. However, the legal custodian may select an alternative location if the legal custodian deems it necessary to do so. No original public records may be removed from the possession of the legal custodian. Authority of Legal Custodian. The legal custodian is vested with the full legal authority necessary to perform all the duties of a “legal custodian” in accordance with the Public Records Law and Wisconsin common law. Such duties include, but are not limited to, responding to oral and written requests for access to public records as soon as practicable; arranging for the inspection or copying of public records; imposing reasonable restrictions on the manner of access to an original record if the record is irreplaceable or easily damaged; charging permissible fees; and estimating and requiring prepayment of permissible fees that exceed five dollars. Permissible Fees. The legal custodian may charge a fee that does not exceed the actual, necessary, and direct cost of reproducing a record; locating a record, if the cost is fifty dollars or more; transcribing a record; processing a photographic or electronic record; and mailing or shipping a record. The legal custodian may also charge any other fee permitted by law including, but not limited to, any fee permitted under Wisconsin Statutes section 19.35(3). The legal custodian may provide copies of a record without charge or at a reduced charge if the legal custodian determines that waiver or reduction of the fee is in the public interest. Fees for public records requested by a member of the Board of Education may be waived by the Superintendent or the Board President if the Superintendent or Board President decides that such records are necessary for the proper performance of the member’s official duties and can be made available through reasonable expenditures of staff time and other resources. The decision of the Superintendent or Board President shall be final. Separation of Information. If the legal custodian determines that a record contains information that is subject to disclosure and information that is not subject to disclosure, the legal custodian will delete the information in the record that is not subject to disclosure and then provide the requester with the information in the record that is subject to disclosure. The legal custodian may not charge a fee for separating public information from non-public information. No Duty to Create a Record. In response to a request for public records, the legal custodian is not required to create a new record by extracting information from existing records and compiling the information in a new format. Denial of Request. If the legal custodian denies an oral request for records, and the requester asks for a written statement of reasons for the denial, the legal custodian will provide such a statement within five business days. If the legal custodian denies a written request for records, the denial must be in writing and must state the reason(s) for the denial. The legal custodian will provide such a statement as soon as practicable following receipt of the written request. To the extent that the legal custodian denies a written request for public records, the legal custodian’s determination is subject to review under Wisconsin Statutes section 19.37(1), or upon application to the attorney general or district attorney. Indemnification of Legal Custodian. If a legal custodian for District records is sued in either an official or an individual capacity because of an act or acts committed while carrying out the duties of a legal custodian and while acting within the scope of employment, then to the extent permitted by law, but without waiving any cap on damages, the District will pay any part of a judgment entered against the legal custodian that is in excess of any applicable insurance covering District employees. To the extent permitted by law, and consistent with Wisconsin Statutes section 895.46, the District will also pay any reasonable costs that the legal custodian incurs in defending the action, including reasonable attorney fees. The District or its insurer may assume the duty to defend and appoint legal counsel for the legal custodian. To the extent permitted by law, these protections are intended to apply to the designee of a legal custodian in the same manner as they apply to the legal custodian. Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
02/14/06 08/12/03 Public Records Law, Wis. Stats. §§ 19.21 to 19.39 January 2006 by Ratwik, Roszak, & Maloney, P.A.
Hudson School District – Board of Education Policies and Procedures
Administrative Guidelines for Implementing Policy #823 FEE SCHEDULE Costs of Locating Documents. Most of the District's records are readily available, or can be located in a relatively short period of time. No location fee shall be imposed upon any person who requests a record if the actual, necessary and direct costs of locating that record do not exceed $50.00. Certain records of the District are in off-site storage, archived, not on-line on the District's computer, or otherwise not immediately available. In those cases where a record(s) is not readily available for whatever reason, the District will assess the actual hourly rate of the employee involved in attempting to locate the record(s). No location fee shall be charged for the cost of a computer run required to produce a copy of data contained in a computer record. If, however, and subject to the requirement that such cost shall exceed $50.00, to locate the record in question among the District's computer records it will require an employee to search for the record, a location fee may be charged. Reproduction Expenses.
Costs of copying and reproduction of records where equipment is available within the District: 1.
25¢ per page;
2.
The actual cost to the District of the tapes or other medium used for reproduction shall also be paid by the person making the request.
Costs of copying and reproduction of records where equipment is not available within the District: 1.
If equipment necessary for the reproduction of any given record is not available within the District, the District will either rent such equipment as is necessary to perform the function or will otherwise arrange for a third party vendor to photograph or copy the record in question and will bill the requester for the necessary and direct cost thereof.
2.
Items in such a situation would include but would not be limited to audio or video tape reproduction equipment, microfilm or microfiche, or ultra fiche reproduction equipment, assorted computer hardware and software.
3.
The actual cost to the District of the tape or other medium used for reproduction shall also be paid by the person making the request.
Cost of Mailing/Shipping.
The District reserves the right to impose a fee upon each requester equal to the actual, necessary and direct cost of mailing or shipping any reproduced records to the requester.
Hudson School District – Board of Education Policies and Procedures
Payment of Fees.
The legal custodian may require the payment of all or part of the costs provided herein in advance, in the event that the total amount of fees for locating records and/or reproducing copies of the same and/or mailing or supplying the same to the requester shall exceed $5.00.
Waiver of Fees.
The legal custodian may elect to waive the imposition of the costs for providing requested records on a one-time per individual basis if such records are easily available, of limited scope, and at limited cost to the District for location, reproduction, and mailing or supplying. “Examples” of requests for which waiver of fees should be considered include: General information about the School District requested by new residents e.g. building or District brochures; Curriculum requested by a parent e.g. math units at the 2nd grade level; Policy requested by a parent or staff member e.g. Human Growth and Development or Harassment; Requests from the local newspaper for preparation of an article about an educational activity in the Hudson Public Schools. The waiver of fees provision is not intended to provide for unlimited, unspecified, or repetitive requests of public records.
Disputes.
The legal custodian of the records of the District shall report any disputes which arise under this fee schedule to the Board and shall recommend to the Board such action as he/she deems appropriate.
Hudson School District – Board of Education Policies and Procedures
POLICY #830 - USE OF SCHOOL FACILITIES AND EQUIPMENT The Hudson Board of Education supports the community’s use of its facilities. The Board recognizes that school facilities are valuable community assets that support not only school programming but also civic life in the Hudson community. School sponsored programs, events, activities, and organizations will have first priority in the use of any properties or facilities that are owned by the Hudson School District Monday – Saturday. School sponsored programs, events, activities, and organizations will have second priority on Sundays except when the activity is part of a tournament, competition, or WIAA event. The public’s use of school facilities or properties may not interfere with school purposes or school related functions. Outside of the school day when a specific facility or property is not being used for school or a school-related purpose, the facility or property may be available for use by individuals, groups, and organizations. Priority for use will be given in the following order:
1.
The Hudson School District, its schools, and the programs, events, activities, and organizations that are sponsored by the District and its schools including, but not limited to, K-12 programs and curricular activities, extracurricular activities, school age care and community education programs.
2.
Community non-profit groups or organizations with a youth focused mission, that reside or are located within the District’s boundaries and are not seeking to use the school facilities for profit or for commercial purposes. Such non-profit groups or organizations are those whose participants are primarily (85%) Hudson children and youth and whose contributions to the Hudson School District are annually in excess of one thousand dollars ($1,000). Annual equipment/material purchases as part of the priority become property of the Hudson School District. Also included in the priority are other governmental and non-governmental agencies and organizations with whom the Hudson School District has agreement for reciprocal use of each other’s facilities and properties.
3.
Non-profit groups or organizations that reside or are located within the District’s boundaries and are not seeking to use the school facilities for profit or for commercial purposes.
4.
Individuals, groups, and organizations that reside or are located within the District’s boundaries and are seeking to use the facilities; including, for profit or commercial purposes.
5.
Individuals, groups, and organizations that reside or are located outside the District’s boundaries. Since the Board of Education has responsibility to maintain and operate its facilities and properties at a reasonable cost to Hudson taxpayers, individuals, groups, and organizations seeking to use a school facility or school property will be required to pay a user fee that does not exceed the actual cost to the District associated with the use of the school facility or property. Such costs may include, but are not limited to, the costs associated with scheduling and planning, building supervision, maintenance, utilities, custodial services, food service, normal wear and tear, and other direct and indirect expenses. User fees are non-transferable and may be nonrefundable in the event of a cancellation that occurs with less than five business days’ notice. Any individual, group, or organization that uses a school facility or school property under this Policy shall be wholly responsible for the supervision, control, and administration of all activities that take place at the school facility or property and all persons who participate in such activities or are otherwise present at the school facility or property. No non-school sponsored individual, group, or organization that uses a school facility or property may identify the
Hudson School District – Board of Education Policies and Procedures
District in any way with the goals, products, policies, or opinions of the individual, group, or organization. All promotional materials and media announcements associated with the individual’s, group’s, or organization’s activity/event shall include a statement that the activity/event is not sponsored or endorsed by the Hudson School District unless otherwise given written permission for endorsement or sponsorship by the District. The user shall be primarily liable for any loss, personal injury, or damage to property and for any expense incurred in consequence of any use of any school facilities or school properties. The user shall indemnify the District, pay for the District’s cost of defense, and otherwise hold the District harmless for any and all claims, suits, actions, damages, judgments, or causes for action arising out of or relating to the use of the school facility or school property, including but not limited to any injuries to persons or property that are in any way connected with the use of a school facility or school property. The Superintendent, or a designee of the Superintendent, will determine the cost of any replacement or repair and the amount to be paid by the user. Any individual, group, or organization seeking to use a school facility or school property must complete an application and sign an agreement regarding the use of the school facility or school property. In the application, the prospective user must identify the nature of the activity that will occur on or about the school facility or property so that the Superintendent, or a designee of the Superintendent, may assess the potential risk involved. The Superintendent, or a designee of the Superintendent, may require that a prospective user procure a policy of insurance for any activity that, in the judgment of the Superintendent or the designee, presents a risk warranting the procurement of a policy of insurance (e.g., groups larger than thirty people, groups serving food, and recreational events). In the event that a policy of insurance is required, the District must be named as an additional insured under the policy and a certificate of liability insurance must be provided to the Superintendent’s office before the facility or property is utilized. The certificate of insurance must show that the applicant has procured a liability insurance policy naming the District as an additional insured and providing at least $2,000,000 of coverage per occurrence and at least $2,000,000 of coverage in the aggregate. The Superintendent may deny an application for any use of a school facility or school property that is not in the public interest including, but not limited to, any use that presents undue risk of harm to any person, school facility, or school property; any use that is contrary to the basic educational mission of the District; any use that involves or promotes products that are unlawful on school property or are unlawful for minors to use or possess; any use that is lewd, vulgar, or obscene; and any use that would present a risk of substantial harm or material disruption to the District, its educational mission, or its school operations. This Policy shall be applied in an equal manner that is viewpoint neutral and does not discriminate on any unlawful basis (e.g., race, religion, national origin, sex, age, or disability). If two interpretations of this Policy can reasonably be made, and one interpretation violates the law while the other complies with the law, this Policy must be interpreted, applied, and enforced in the manner that complies with the law. To the extent permitted by law, the Hudson School District may provide facilities to the St. Croix County election offices for local, state, and national elections. All election laws will be observed. School sponsored organizations may not use school facilities or school property when promoting partisan politics and individual candidates for political office.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
6/11/2013 9/09/2008, 5/22/1990 Wis. Stat. 120.13(17) & (19); Wis. Stat. 120.12(9) 9/3/08 by Ratwik, Roszak, & Maloney, P.A. RRM: 122763
Hudson School District – Board of Education Policies and Procedures
POLICY #831 - TOBACCO USE ON SCHOOL PREMISES
The Board of Education is dedicated to providing a healthy, comfortable and productive environment for students, staff, spectators and visitors. It is the intention of the District to maintain tobacco-free schools.
•
The Board believes that education has a central role in establishing patterns of behavior related to good health and supports classroom-based instruction on tobacco use prevention, including training for teachers whose instructional duties include tobacco use prevention content.
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Students are prohibited from possessing, using or distributing tobacco and nicotine products (including electronic cigarettes) at all times in all school buildings, on all school premises, on school busses, while attending or participating in a District-sponsored function, and at any other time that a student is under the supervision of school district authority.
•
All persons other than students are prohibited from using tobacco or electronic cigarettes at all times in all school buildings, on all school premises, and while attending any District sponsored function not on District property where the District controls attendance/access to the event or activity. In addition: o District employees are further prohibited from using tobacco or electronic cigarettes in connection with a District-sponsored function when students are present and the employee is acting in the scope of their employment. o Authorized agents of the District (e.g. volunteers or chaperones) are further prohibited from using tobacco or electronic cigarettes in connection with a District-sponsored activity when students are present and the person is performing their role as an authorized agent of the District.
•
Tobacco and electronic cigarette advertising and promotional products are prohibited on school premises, in school publications, and at all school-sponsored functions. In addition, no student shall be permitted to wear any clothing that depicts, promotes or advertises tobacco or nicotine products (including electronic cigarettes) while on school premises and at school sponsored functions.
Students, school employees and members of the public shall be notified of this policy through such means as student and staff handbooks, the District website and posted notices at prominent locations on school premises. Students found in violation of the tobacco or electronic cigarette prohibitions will be subject to school disciplinary action, up to and including expulsion, and referral to law enforcement for issuance of a citation. Employees found in violation of the tobacco or electronic cigarette prohibitions will be subject to school disciplinary action, up to and including termination, and referral to law enforcement as necessary and appropriate. In addition, information about tobacco cessation and related services will be provided to students and staff who violate the policy. Members of the public who violate the tobacco or electronic cigarette use prohibitions will be asked to discontinue use of the tobacco product/electronic cigarette or leave the premises. Law enforcement officials may be contacted as necessary and appropriate.
Hudson School District – Board of Education Policies and Procedures
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References:
June 10, 2014 04/12/05; 08/12/03; 09/13/99; 12/10/96; 08/14/90 Policy #851- Advertising; Policy #830 Use of School Facilities and Equipment; Procedure #522.1-Alcohol and Drug-Free Workplace; Procedure 443.1Student Dress City of Hudson Ordinance Chapter 225 Article I (Purchase or possession of tobacco products by minors) and Article IV (Use of tobacco products in school buildings or on school grounds) Wis. Stats.101.123 [smoking prohibited in enclosed places]; 120.12(20) [school board duty to prohibit tobacco use on school premises]; 134.66(1)(f) [definition of nicotine product]; and 139.75(12) [definition of tobacco products] Federal Law Pro-Children Act of 2001 [smoking prohibited in indoor facilities providing education services to children]
Legal Review: Hudson School District – Board of Education Policies and Procedures
POLICY #832 - WEAPONS ON SCHOOL PREMISES
Possession or use of weapons or facsimiles on school property is prohibited except as otherwise specifically provided by law. Weapons are defined as guns, knives, razors, karate sticks, metal knuckles, or any other object which by the manner in which it is used or intended to be used, is capable of inflicting bodily harm. Weapons include look-alikes or those items that because of their appearance may cause intimidation of others. The following are the exceptions to this policy:
1. 2. 3.
Weapons under the control of law enforcement personnel are permitted. Weapons that are registered and handled in a legal manner for the purpose of education may be authorized by the Superintendent or designee. Weapons properly registered and handled during community use of school facilities may be authorized by the Superintendent or designee.
Effective November 1, 2011, the District will also comply with all exceptions contained in the amended gun-free schools law. However, the District will exercise its right under the law to prohibit persons other than those identified above from carrying firearms, concealed or not, into any building owned, occupied or controlled by the Hudson School District. Such right will be exercised by notifying persons of the restriction with signage posted near all entrances of a building to which the restriction applies. The District will further exercise its right to prohibit students and employees from possessing firearms in their cars parked on school property, including property leased by the District for this purpose. Use of school parking lots is a privilege. A person having in his/her possession or in a desk, locker, backpack, purse, item of clothing or vehicle any weapon listed above and not covered by an exception under the law may be turned over to the law enforcement officials for legal action and charges filed with the appropriate law enforcement office. Disciplinary action may also be taken by the District, up to and including expulsion or employment discharge.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 11, 2011 February 14, 1995 December 7, 1993 Wis. Stats. 941.235, 948.60, 948.605, 948.61, 119.25, 120.13(1)
Hudson School District – Board of Education Policies and Procedures
POLICY #840 - PUBLIC GIFTS AND DONATIONS TO THE SCHOOLS
The School District of Hudson welcomes the contribution of gifts or donations which may serve to enhance and extend the work of the schools. The District is honored by all who wish to support its schools. In recognition of the above, the following conditions shall apply when accepting gifts or donations: 1.
Those desiring to make a contribution are encouraged to consider equipment, services or scholarships that are not likely to be acquired from public fund expenditures.
2.
Individuals or organizations who wish to contribute supplies, equipment or funds will confer with school officials and the Superintendent’s office or designee regarding the acceptability of such contributions prior to soliciting funds or making budgetary appropriations. In determining whether to accept donated equipment, the district will consider its compatibility with existing equipment and repair programs.
3.
All moneys received as gifts, grants or scholarships shall become the property of the district.
4.
Equipment contributed to the schools shall become the property of the district and is subject to the same controls and regulations that govern the use of other school-owned property. Whenever possible, the equipment donated to specific schools will be maintained at those schools. The district reserves the right to remove the product if, over time, a donated product is defective, unsafe, undesirable or no longer relevant to the school or curriculum. When feasible, a cash donation to purchase specific equipment is preferred to an equipment donation to ensure compatibility with existing equipment and facilities, enable management of any applicable warranties and to facilitate recording for insurance and accounting purposes.
5.
The fact that a donor has given a certain gift to one school or program does neither preclude nor require the District to purchase such equipment, supplies, or services for other schools.
6.
Contributions of equipment or services that may involve initial or continuing financial commitments from school funds, or major costs for installation or maintenance shall be approved by the Superintendent or designee and the appropriate Board committee.
7.
The purchase of major equipment or services on a matching fund basis, where part of the cost is provided by an individual or organization and part by the district, shall be considered on an individual basis following review by the Superintendent or designee and the appropriate Board committee.
8.
The District cannot accept liability for funding unless approval is given by the appropriate Board committee.
9.
In the absence of any specific direction regarding the use of such gifts or grants by a donor or grantor, the Board, Superintendent or Financial Services Director may determine the use of or invest the same in accordance with the law applicable to grants, and may exercise the rights and powers generally conferred upon trustees.
Hudson School District – Board of Education Policies and Procedures
Exceptions to these conditions must be approved by the full Board. The Hudson School District will not discriminate in the acceptance and administration of gifts, bequests, scholarships and other aids, benefits or services to students from private agencies, organizations or persons on the basis of sex, race, color, national origin, ancestry, creed, religion, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference:
Statutory References: Legal Review:
June 9, 2015 12/11/12; 12/14/04; 12/10/02; 2/12/01; 3/12/91; 11/13/90 Policy #511-Equal Opportunity Employment; Procedure #411-RULE Discrimination Complaint Procedures; Procedure # 411RULE Discrimination Complaint Procedures Wis. Stats. 118.13; and Wis. Admin. Code PI 9.03
Hudson School District – Board of Education Policies and Procedures
POLICY #850 - PUBLIC SOLICITATIONS ON SCHOOL PREMISES
Sales and Solicitations in the Schools. Students shall not be solicited for collections by any outside agency in the Hudson School District system. Non-profit community agencies wishing to use school facilities for fund-raising activities must obtain permission from the building principal. These activities must be conducted outside school hours. The schools will distribute flyers and other promotional materials for recognized non-profit agencies, if such assistance is judged by the office of the superintendent to be in the best interest of students and the community. Materials will be distributed to students by school staff members only. Students' participation in activities sponsored by community agencies, must be voluntary. Students may not use school time to participate in activities sponsored by community agencies, unless the activity is within the context of the instructional program. The schools may cooperate in furthering the work of non-profit community agencies, provided that such cooperation does not restrict or impair the educational program. Soliciting. The only authorized campaign for solicitation of funds from employees will be the United Way campaign. Any other campaign must have approval from the Board of Education.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90 1976 Section 103.23, 103.64, 118.12, 120.13(17),(19),(21)
Hudson School District – Board of Education Policies and Procedures
POLICY #851 – ADVERTISING & SPONSORSHIPS IN THE SCHOOLS Any request from private institutions, public institutions, civic institutions, charitable organizations, or special interest groups which involve such activities as advertising, sponsorships, contests, exhibits, sales of products to and by students, sending promotional materials home with students, graduation prizes, fund raising, and free teaching materials must be carefully reviewed to ensure that such activities promote student interests without advancing the special interests of any particular group. It is the policy of the Board of Education that students, staff members, and District facilities not be used for advertising or promoting the interests of any non-school agency or organization, public or private, without the approval of the Board or its delegated representative; and any such approval, granted for whatever cause or group, shall not be construed as an endorsement of said cause, group, product, or service by this Board. The Hudson School District does recognize the need for fundraising, through the sale of paid advertisements and sponsorships, to enhance resources in support of programs for students. Paid advertisements or sponsorships may benefit educational programs and activities of the School District. The Board of Education authorizes paid advertising and sponsorships in accordance with this policy. In application of this policy, the Superintendent, or designee, shall ensure such advertising does not interfere with educational programming. The use in the schools of curriculum related materials, school supplies or equipment bearing the name, trademark, or logo of a business, publisher or manufacturer; the distribution of awards for students donated by a business enterprise and approved by the building principal shall not be construed as advertising under this policy.
Definitions:
Advertisement, for purposes of this policy, means any payment or money or other economic benefit to a school or the District that requires visual, audio, or video placement of a name, slogan, or product message on a School District property, publication or broadcast. Advertisement does not include traditional fund raising activities or outright gifts or other economic benefit for which no quid pro quo is attached.
Sponsorship means any payment of money or economic benefit to a school or School District in exchange for recognition.
It is the intent of the Board of Education that the determination of acceptance of any advertisement or sponsorship and the content of such will be under the discretion and control of the Superintendent, or designee, whose decisions shall be final. This policy expressly does not create a public forum for public expression. The Superintendent, or designee, shall consider the age appropriateness of any accepted advertisement and shall ensure that students, employees and volunteers will not be required to advertise, distribute, purchase or support any product, service, company or industry.
The Superintendent or designee shall not permit any advertisement or sponsorship that is materially or substantively disruptive to the school or the educational process, pervasively vulgar or harmful to students. Specifically, the Superintendent or designee will not permit: 1. No advertising that promotes alcohol; tobacco, drugs or drug paraphernalia; weapons; lewd, vulgar, obscene, pornographic or illegal materials or activities; gambling; violence; hatred; sexual conduct; sexually explicit materials; or X- or R-rated movies; Hudson School District – Board of Education Policies and Procedures
2. No advertisement may contain libelous material; is false, misleading or deceptive; is inconsistent with the education objectives of the School District; attacks, demeans, ridicules or disparages based on membership in any group identified in the School District’s non-discrimination policy; endorses a political cause, political activity, political party or candidate for a political office or position; or endorses any religious organization. The Board of Education shall establish bi-annual advertising and sponsorship rates.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
7/10/17 5/22/90 Wis. Stats. § 118.12
Hudson School District – Board of Education Policies and Procedures
POLICY #852 - DISTRIBUTION OF NON-SCHOOL MATERIALS
The Board of Education of the School District of Hudson recognizes the expression of ideas, including the distribution of literature, on public property near schools such as city streets and sidewalks, is protected by the First and Fourteenth Amendments to the United States Constitution. Therefore, it shall be the policy of the district to avoid interference with the expressive rights of any person on public property near the schools. The Board also recognizes, however, that such expressive activity is not Constitutionally protected if it interferes with normal school activities or infringes on the rights of others and, as a result, directs the Superintendent to develop regulations to guide the staff in protecting the rights of students, the staff, and the school when such activities become disruptive. Campaign literature will not be distributed to students or parents by any individual or group within school facilities (this includes buildings, stadium and parking lots). However, informational material prepared by the district may be distributed through newsletters and other school publications. Materials relating to political candidates or issues shall not be distributed within school facilities. However, informational materials relating to bond issues, referendums, initiatives, and legislative issues may be discussed and distributed at approved meetings held on school property when school is not in session. All students, School District employees, and outsiders must obtain written approval from the building principal before distributing any materials on school property. This precaution is necessary to ensure the safety of students and to protect students from material that is obscene, vulgar, defamatory, illegal, or otherwise inconsistent with the educational purpose of the School District. The building principal will grant or deny approval within a reasonable amount of time after reviewing the material(s) proposed for distribution. In order to avoid the appearance of endorsement or sponsorship, the building principal shall prohibit the distribution of any material that does not conspicuously disclaim sponsorship by the School District. Alternatively, the building principal shall require that the designated locations for distribution bear a sign stating that the School District does not endorse or sponsor materials distributed from these locations. The School District may impose reasonable time, place, and manner restrictions on the distribution of materials by anyone. This means that the School District shall determine when, where, and how materials are distributed. Accordingly, each building principal in the District will designate two locations within the building where materials may be distributed. Students will have reasonable access to these locations.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
June 9, 1998 June 14, 1988, May 22, 1990 Chap. 5, Sec. 120.12 (9),(10), Wis. Stats. June 9, 1988 by Mulcahy & Wherry, SC
Hudson School District – Board of Education Policies and Procedures
POLICY #860 - VISITORS TO THE SCHOOLS (INCLUDING PRESENCE ON SCHOOL PROPERTY) Visitors to Schools. The Board of Education and staff of the school district welcome visits to the schools. Such visitations will be governed by those rules and regulations established by the district. Loitering or Causing Disturbance. The Board recognizes the value of maintaining a positive environment that is conducive to learning, working, and conducting school district business. Toward that end, this policy establishes rules that are intended to promote an orderly and respectful environment that is conducive to learning, working, and conducting school district business. Except as stated in this policy, the following rules apply to all citizens, including students, who enter onto school property or attend school sponsored events and activities. The rules in this policy do not apply to law enforcement or to District employees who are charged with the responsibility of maintaining peace, order, safety, or discipline and are acting in furtherance of their job duties.
1.
No person may engage in conduct that results in a material or substantial disruption.
2.
No person may engage in conduct which creates an environment that is not conducive to learning or that interferes with the ability of staff or Board members to perform their duties.
3.
No person may interfere with any right that another person has to enter, exit, or move about District property, a school, a school facility, a school vehicle, or property that is used for any school sponsored event or activity.
4.
Upon being requested to do so by law enforcement or by a District or school official, no person may refuse to leave District property, a school, a school facility, a school vehicle, or property that is used for any school sponsored event or activity.
5.
No person may use intimidation, threats, physical force, or other means to obstruct a District employee in the lawful performance of his or her duties.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
11/13/12 5/22/90 Sections 947.01, 947.013, 948.61, Wis. Stats. Ratwik, Roszak & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
POLICY #860 - RULE - SCHOOL VISITOR PROCEDURES
1.
2.
Visitors are welcome in our schools under the following conditions:
a.
A person who wishes to visit the school, student, teacher, or other employee of the school must identify themselves and secure a visitor's pass from the school office.
b.
Students must have an educational purpose and principal or teacher authorization to visit a school other than the one they attend.
c.
Representatives of the media must first contact or meet with the building principal who will determine the nature and extent of access to students, teachers, or other employees of the building.
d.
Persons visiting schools for the purpose of viewing programs, organizational patterns, facilities, etc., must obtain approval from the district office.
e.
All biological parents will have access to their child at school unless a written court order prohibits such contact.
The principal or designee may request unauthorized visitors to leave the premises and, if necessary, may secure assistance from the appropriate police department.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
10/12/04 02/14/95; 08/14/90 Wis. Stats. 120.13(35)(a)(b)
Hudson School District – Board of Education Policies and Procedures
POLICY #870 - PUBLIC COMPLAINTS AND SUGGESTIONS The Board’s primary function is the formulation of policies. Its ultimate goal is the maintenance and upgrading of the educational standards and facilities so that the best possible education will be available to the students of the community. The local school district has been created as an agent of state government. The Board, therefore, is responsible not to the local community alone, but to the state government as well. Members of the Board, individually and collectively, recognize and welcome the responsibility to listen to comments and suggestions from the residents of the school district. The normal channel for complaints concerning school personnel shall be from complainant to employee to principal to supervisor to superintendent to Board. Every effort will be made to address the complainant at the earliest possible stage. Complaints not resolved at the point of origin must be submitted in writing before further processing. When a complaint is made directly to the Board as a whole or to a Board member as an individual, it shall be referred to the office of the superintendent or the superintendent’s designee. When a complaint is made to an individual Board member other than the Board President, notice of the complaint will also be given to the Board President. If the complaint alleges that the superintendent engaged in unlawful activity, the complaint will be referred to the Board President, who will then consult with the Board’s legal counsel. If a Board member receives a complaint from any person, including but not limited to a resident of the school district, an employee of the school district, or a vendor of the school district, and the complaint is about a District employee, a personnel matter, or about any other matter directly related to the operation of a school or the District generally, the Board member must document the complaint and provide the documentation to the superintendent. The Board member must also direct the complainant to the superintendent and inform the complainant that the superintendent will be notified of the complaint. The superintendent must process any complaints in accordance with any applicable policies. If the complaint alleges that the superintendent engaged in unlawful activity, the Board member must document the complaint and provide the documentation to the Board President rather than to the superintendent. The Board President will consult with the Board’s legal counsel about any complaint of unlawful conduct by the superintendent. If a person expresses a material concern (rather than an opinion) to a Board member about a District employee or about a matter directly related to the operation of a school or the District, and a reasonable person would conclude that action is required in response to the material concern that has been expressed, the Board member must notify the superintendent about the concern so that it can be addressed in a prompt and appropriate fashion. No Board member may individually investigate a complaint from any person about a District employee, a personnel matter, or about any other matter directly related to the operation of a school or the District generally. The Board President may authorize an investigation into allegations of improper conduct by another member of the Board or by the superintendent. If allegations are made against the Board President, the Vice-President may authorize an investigation or bring the matter to a vote before the full Board.
Hudson School District – Board of Education Policies and Procedures
No Board member other than the Board President may speak for, or in the name of, the Board unless authorized to do so by majority vote of the Board.
Date of Board Adoption: Adoption/Revision: Statutory References: Legal Review:
11/13/12 Previous 5/22/90 Sections 120.10, 120.12, 120.13, Wis. Stats. Ratwik, Roszak & Maloney, P.A. (October 2012)
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #870.1 – SCHOOL PERSONNEL/INSTRUCTIONAL MATERIALS COMPLAINTS
Complaints: School Personnel/Instructional Materials. The school district welcomes constructive criticism when such criticism is motivated by a sincere desire to improve the quality of education in the district. Channels of communication as defined in the rules adopted by the Board will be utilized in the handling of complaints. The School District of Hudson shall not discriminate in the selection and evaluation of instructional and library materials on the basis of sex, race, national origin, ancestry, creed/religion, pregnancy, marital or parental status, sexual orientation or Physical, mental, emotional or learning disability. Discrimination complaints shall be process in accordance with established procedures.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
5/22/90 Procedure #411-RULE-Student Discrimination Complaint Procedures, Policy #870-Public Complaints and Suggestions Section 118.13, 121.02(1)(h) Wis. Stats., PI 903 Wis. Admin. Code
Hudson School District – Board of Education Policies and Procedures
PROCEDURE #892.1 - STUDENT TEACHERS AND INTERNS
As permitted by law, the district shall cooperate with teacher-training institutions by providing facilities and personnel through which student teachers may obtain practical experience. Assignments of student teachers shall be made in accordance with procedures established by Director of Instruction. Student Teachers/Interns and Pre-Student Teachers
1.
Teachers will not be assigned a student teacher or pre-student teacher unless they have indicated a willingness to participate in the program.
2.
The principal and superintendent will determine student teacher and pre-student teacher assignments with college officials, based on the availability of student teachers and the number of applicants indicating interest in serving as cooperating teachers.
3.
Any teacher who accepts a student teacher or pre-student teacher is expected to provide adequate supervision and, in general, furnish an excellent experience for the trainee.
4.
Supervision of these programs is the responsibility of the associate superintendent. Administration of these programs in individual buildings is the responsibility of the principal.
5.
The administration will keep current a guide to the operation of the student teaching and pre-student teaching programs. This guide should specify the duties of the student teachers and pre-student teachers, the role of cooperating teachers, the responsibilities of sponsoring colleges and universities, and the relationships between and among the administration, sponsoring colleges, student teachers and pre-student teachers.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
October 9, 1990
Section 118.19(3), Wis. Stats.
Hudson School District – Board of Education Policies and Procedures
POLICY #893 - RELATIONS WITH EDUCATIONAL RESEARCHERS
All research projects involving staff, students, or facilities of the Hudson School District must receive approval from the office of the superintendent. Individuals or organizations seeking approval to conduct research, surveys, or tests involving the staff, students or facilities of the Hudson School District shall observe the following procedures:
1.
Appropriate "Application for Permission to do Research" forms must be filled out and submitted to the office of the superintendent.
2.
All survey instruments to be used in the project must be submitted to the office of the superintendent.
3.
Upon receipt of application forms and survey instruments, a decision as to approval or rejection will be made by the office of the superintendent. The superintendent may wish to consult with a representative community committee when controversy or misunderstanding could result.
4.
Stipulations as to confidentially, publication or results, etc., may be made upon approval.
5.
Results of research studies, surveys or tests that involve students, staff, or facilities must be made available to the office of the superintendent.
Date of Board Adoption: Previous Adoption/Revision: Cross Reference: Statutory References: Legal Review:
August 14, 1990 Policy #143;
Hudson School District – Board of Education Policies and Procedures
