South East European University – Tetovo​ announces: A BIDDING PROCEDURE REQUEST (no public opening) 1. GENERAL PROVISIONS 1.1. ​Purchaser South East European University, Ilindenska 335, 1200 Tetovo 1.2. ​Subject of the procurement: SUPPLY, INSTALLATION, CONFIGURATION and DOCUMENTATION OF CONVERGED INFRASTRUCTURE (SERVERS, VIRTUALIZATION, STORAGE AND NETWORKING EQUIPMENT) FOR PRODUCTION DATACENTER Call number:​ 01/112016

1.3. ​Aim The aim is to replace the existing (outdated) equipment in production Data Center with new Converged Infrastructure, without production disruption or, if not possible, with minimum down time. New Converged Infrastructure must offer high availability with full redundancy on all logical tiers. 1.4. ​Specification:

Converged Infrastructure Platform design comprised by the following logical tiers: Blade Chassis and I/O Modules Item 1 Chassis should support: ● Redundant Power Supply N+N (hot swappable) ● Redundant Management Modules (hot swappable) ● Redundant Cooling Fan Modules (hot swappable) ● Relevant redundant Converged Fabric and Ethernet interconnects providing 10GbE uplinks and downlinks ● Simultaneous housing of Ethernet, FC, SAS, iSCSI and infiniband interconnect fabrics offering Hot Pluggable & Redundancy as a feature ● The enclosure should be populated with network switches with Minimum 10Gb uplink ports to the data center switch ● Redundant I/O communication path between each of the blades and the chassis modules ensuring no single point of failure 2

I/O Modules a. Converged Scalable 10Gb Switch at least 12 10Gb external ports and 28 internal 10Gb ports or b. - Ethernet 10Gb switches at least 6 external ports - SAN 8Gb switches at least 6 external ports

Compute Nodes Item Blade Servers with Intel multicore processors and Fabric Interconnections 1 Blade Server ● 2 x CPU Gen9 E5 v.4 at least 2.2GHz ● At least 64GB RAM per Blade ● Redundant internal hot swappable HDDs, at least 128GB (RAID 1) ● At least 2 NICs and 2 FC adap​ters 2

Management Servers ● Recommended configuration by Vendor

Virtualization – Hypervisor Microsoft Hyper-V Platform (Converged Infrastructure solution must provide full support for Microsoft Hyper-V operations) 1 Support minimum 30 large Virtual Machines 2 Virtual CPU’s: minimum 160 3 Virtual Memory Capacity: minimum 240 4 Storage Capacity: minimum 5TB

Amount 1

2 2 2

Amount 6

Platform Operating System 1 Latest Windows Server Datacenter 64 bit Edition, per processor license (Academic License) Storage System 1 Mid Range SAN Storage with at least 6 TB Dual Control Storage Controller Unit with at least 4x8Gb FC ports per controller Network - LAN Core Campus Switch (Data Center Switch) Item 1 Chassis ● Redundant Fabric Management Module / 2 Management Supervisors ● Min. 4 x I/O Switch Module Slots ● OpenFlow or NetFlow support and Module included ● Full Layer 3 features ● Redundant Power Supply and Cooling Fans (hot swappable) 2

I/O Switch Modules ● Redundant Fiber Optic Module Switch at least 12 x 10Gb ports ● Redundant Ethernet Module Switch at least 24 x 10Gb ports

Amount 1

2 2

Important​: Warranty - 5 year comprehensive warranty inclusive of parts and labor on site with Proactive Services (Semi-annual operating-system environment patching analysis, firmware analysis, Annual System Health Check). The support services must be aligned to the Service Level agreement (SLA) proposed in the offer. 1.5. ​The criteria for selection of the most favorable bidder: -

Technical features of the equipment and fulfillment of the technical requirements from the specification Local support (i.e. ability of the bidder to offer professional services and quality certificates) Price Warranty of the equipment and terms of warranty Method of payment Bidder qualification Conditions on proposed SLA Agreement for the warranty of the equipment Delivery deadline Implementation Schedule References

1.6. ​Offer validity deadline:​ 45 days of the day of selection of a most favorable bidder 1.7. ​Offer submission deadline:​ by 1600hrs on 30.11.2016 the latest 2. CONTENT OF THE OFFER 2.1. ​The Offer should contain two internal envelopes: 2.1.1. It is obligatory that one internal envelope, marked “TECHNICAL OFFER AND DOCUMENTATION”, should contain the following data and documentation: 1. Producers Authorization Form Name, address and seat of the bidder, authorized contact person, telephone and contact email address 2. Detailed description and technical characteristics, i.e. THE COMMERCIAL OFFER WITHOUT PRICES 3. Detailed description of at least two proposed solutions (solution a and solution b) 4. Document proving that tenderer is vendor certified in all technologies proposed for the requested solution. 5. Warranty and terms of warranty. 6. Document proving a five (5) year experience in selling and installing equipment of the similar type as the subject to this procurement. 7. Evidence/documentation of at least 3 similar contracts undertaken in the last 4 years (or current) and corresponding values of the said contracts. The similarity shall be based on the type, size and complexity. 8. Certificate issued by the relevant institution for quality control confirming the suitability of the equipment in accordance with the standards. 9. Instructions for installation and putting into operation of the equipment. 10. Implementation Schedule. The vendor should propose an implementation schedule for the delivery, installation, configuration, testing and documentation of the solution. 11. HR structure – technical staff: at least Certified Storage Engineers, Certified Virtualization Engineers, Certified Network Engineers and Certified Server Engineers.

12. Technical support offered for the product, specifying the SLA level agreement provided. 13. Delivery deadline of a received order from the Purchaser – the Purchaser is to state the shortest delivery deadline, however, not longer than four (4) weeks after the reception of the order by the Purchaser (otherwise penalties are calculated from 1% of the order value for every day of delay, to a maximum of 20% of the total procurement value) 14. Materials proving the quality of the offered equipment and quality certificates. 15. Fulfillment of the technical requirements (with the submitted documentation, as well as Statement for consent to the Technical requirements, item by item marked fully fulfilled or partly fulfilled or unfulfilled) 16. A document issued by a competent body or institution confirming that no bankruptcy or a liquidation procedure has been initiated against the bidder and that no security measure – ban on performing an activity has been issued against the bidder (the original or a copy not older than six months verified by the bidder) for domestic and foreign bidders 17. Bidders are to submit a Solvency document from the Central Register of the RoM (original or copy not older than six months, verified by the bidder). 18. Declaration of conformity 2.1.2. It is obligatory that a second internal envelope, marked “COMMERCIAL OFFER”, contains the following data: - The offer should be fulfilled on the form (the form can be downloaded from the website). and documentation: - Method of payment with a bank remittance, within 30 days after the device delivery and invoice submission. 2.2. The offer should be prepared in accordance with the defined requirements given in this request and in accordance with the Specification. If the offer is not prepared as required and does not contain the requested data, the offer will be considered to be incomplete. 3. FINAL PROVISIONS 3.1. The offers should be submitted to the South East European University, Ilindenska 335, Tetovo, not later than 1600hrs on Wednesday, 30 November 2016. Every offer received in the Campus (Archive Office, Rectorate Building, Office 10) after the deadline will not be accepted. 3.2. The offer is submitted in a single original copy signed by the bidder’s responsible person, in a sealed envelope. A note ​“DO NOT OPEN”​ should be placed in the top left-hand corner of the envelope, as well as the request code: (Code: ​Converged Infrastructure​). The first internal envelope should enclose the accompanying and technical documentation and be marked “Technical Offer and Documentation”. The second internal envelope should enclose the technical offer with the commercial prerequisites and be marked “Commercial Offer”. 3.3. The offer should be submitted in a single original copy, and every page should be endorsed by the bidder’s responsible person. 3.4. The procurement by this request is not separable. 3.5. The offers will be opened without the presence of the bidders. 3.6. Offers will be accepted in English, Albanian, or Macedonian Language. Additional information can be obtained at ​[email protected]​.

SOUTH EAST EUROPEAN UNIVERSITY