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-r^ - -r ^ PhiliPPines of the Republic REGIONAL DEVELOPMENT COUNCIL Bicol Region Legazpi City

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Manual of Operations

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May 2009

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Table of Contents

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1

Structure and Composition Council Proper Executive Committee Advisory Committee Sectoral Committees Afflliate Committees Special Committees

5

Functions and Responsibilities Council Proper Executive Committee Advisory Committee Sectoral Committees Affiliate Committees Special Committees

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lntroduction

Officers Council Proper Sectoral Committees

V

Private Sector Representatives

29

VI

Special Non-Voting Members

35

VI

Operating Policies RDC Meetings Committees RDC Secretariat and Operational Support RDC Supervised Projects RDC Endorsement Process

36

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I.

INTRODUCTION

The Regional Development Council of Bicol, hereinafter referred to as the RDC, is the highest policy-making body in the region and serves as the counterpart of the NEDA Board at the sub-national tevel. tt is the primary institution that coordinates and sets the direction of all economic

and social development efforts in the region. lt also serves as the forum

where local efforts can be related and integrated with national development activities.

The RDC was established to provide a regional body to oversee the overall socio-economic development of the region. lts primary task is to coordinate development planning and policy making in the region.

The RDC was organized in 1974 through Letter of lmptementation (LOt) No- 22 issued on December 31, 1972 pursuant to the implementation of

the Integrated

Reorganization Plan (lRP)

constitutional foundation rests on Article

of

1922.

lts

present

X, section 14 of the

Philippine Constitution, which provides that:

"The President shall provide for regionat devetopment councils, or other similar bodies composed of tocal government officials, regional heads

of depaftments and

other offices, and representatives from non-government organizations within the region for purposes of administrative decentralization to strengthen the autonomy of units therein

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and to accelerate the economic and socral development of the units in the region.'

To make the RDC more effective in carrying out its

constitutional

mandate, it was reorganized through Executive order No. 309 issued on November 5, 1987. subsequent amendments include Eo Nos. 31g (s. 1988), 347 and 366 (S. 1989), 455 (S. 1991) and 505 (S. 1992). On April 12, 1996 the RDC was again reorganized with the issuance of Eo

325 further strengthen the RDCs to make it more responsive to new developments in socio-political fields and to ensure sustainable and broad-based development process. Recognizing labor as a primary social and economic force, Eo 384 was subsequenfly issued on 07 December 1996 thereby institutionalizing the labor sector representation

in the RDCs. The regular membership of the council was further expanded in 2002 to include the commission on Higher Education (OHED) and the Technical Education and skills Development Authority (TESDA), taking cognizance of their role as major stakeholders in the generation

of high-level and technical manpower at the regional

level

(EO 143).

As provided in Eo 325, the Regional Directors of members represented in the NEDA Board shall be regular members of the RDC. per Administrative Order (AO) 148 (S. 2006), the NEDA Board was reconstituted which excluded the membership of the Department of

Agrarian Reform (DAR), Department of the Interior and Local Government (DILG) and the Department of Health (DoH). These agencies were, however, reinstated through EO 562 (S. 2006)

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considering the critical roles of these agencies in the pursuit of socioeconomic development across the regions.

On June 30, 2008, Administrative Order 231 was issued reorganized the cabinet groups including the NEDA Board.

which

lt excluded

the membership of Bangko Sentral ng Pilipinas (BSP), Department of Labor and Employment (DOLE) and Department of Foreign Affairs (DFA). lt added Housing and Urban Development Coordinating Council (HUDCC), Commission on Information and Communications Technology

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(CICT) and Presidential Management Staff (PMS). The membership of DOLE and DFA were also reinstated through EO 755 (S. 2008).

The RDC under EO 325 (s. 1996) has become more responsive to the increased autonomy of the LGUs as provided for by the 1991 Local Government Gode (Republic Act No. 7160). ln particular, EO 325 was issued to enable the RDC to respond effectively to the increased needs of the LGUs for technical assistance in the areas of planning, investment

programming and project -development in the light of the LGUs' strengthened roles and greater responsibilities. The NEDA Regional Office 5 serves as the secretariat of the RDC.

The RDC's relevance is further highlighted through the major functions it is mandated to do such as coordination of the implementation programs in the regions that involves several local government units and agencies.

The technical assistance it provides to LGUs, upon request, extends to the preparation of localdevelopment plans and programs and fulfilling

requirements of LGU projects proposed to be funded under the official Development Assistance (ODA).

The RDC 5 manual of operations was updated in 2oo7 (RDC Resolution

No. 05-02) and in 2009 (RDc Resolution No. 26) considering new presidential directives and RDc 5 resolutions, instructions and agreements.

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r. srRUcruRE AND coMPosrtoN Structure. The RDC includes the following:

1. 2. 3. 4. 5. 6.

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RDC Full Council RDC Executive Committee RDC Advisory Committee RDC Sectoral Commiftees RDC Affiliate Committees

RDCSpecialCommittees

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Composition

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A.

CouncilProper

The members of the RDC Full Council shall be composed of 6 Governors, 7 City Mayors, 2 capital town Mayors, 6 presidents of the Provincial Leagues of Mayors and 23 Regional Directors.

Ex-Officio

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of

Albay, Camarines Norte, Camarines

Sur, Catanduanes, Masbate and Sorsogon

The City Mayors of Naga, Legazpi, lriga, Ligao, Tabaco, Masbate and Sorsogon 3

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The Governors

The Mayors of Daet, Camarines Norte, Pili, Camarines Sur and Virac. Catanduanes

'

cc. Department of Environment and Natural Resources (DENR)

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dd. Department of Energy (DOE) ee. Department of Finance (DOF)

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The Presidents of the provinciar Leagues of Mayors of the Bicolprovinces The Regional Directors of the following agencies:

w.

Commission on Higher Education (CHED)

x.

commission

on

Information

and communications

Technotogy (CtCT)

y. z.

Department of Agrarian Reform (DAR) Department of Agriculture (DA)

aa. Department of Budget and Management (DBM) bb. Department of Education (DepEd)

ff.

Department of Foreign Affairs (DFA)

gg. Department of Heatth (DOH) hh. Department of Interior and Local Government (DILG) ii. Department of Labor and Employment (DOLE)

n. kk.

Department of public Works and Highways (DpWH) Department of Science and Technology (DOST)

ll. Department of SocialWelfare and Development mm. Department of Trade and Industry (DTt)

(DSWD)

nn. Department of Transportation and Communications (DOTC) oo. Department of Tourism (DOT) pp. Housing and Urban Development Coordinating Council (HUDCC)

qq. Nationat Economic and Development Authority (NEDA)

rr.

Presidential Management Staff (pMS)

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T w. Technical

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Education and Skills Development Authority

(TESDA)

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Private Sector Representatives (PSRs)

PSRs shall comprise one-fourth of the total membership of the fully constituted council.

The RDC will have a total of 15 PSRs:12 geographic representatives

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(two per province), two to represent the basic sector and one to represent the labor sector.

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B.

Executive Commiftee

The RDC shall organize an Executive Committee (Excom) to act on matters that require immediate attention for and on behalf of the RDC

Full Council. The Executive Committee shall be composed of all governors, city mayors, chairman of the four sectoral committees and regional directors of DBM and DILG. The RDC Chairman, Co-Chairman,

Vice-Chairman and RDC Secretary shall serve as the officers

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Executive Committee.

of

the

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eql

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,cil.uouoce ,letcos alpueLl o1 (stuo3ca5) saagrur-uoc leJolces aleeJs

lleqs COU eql 'suollcunl sll lo acueu-uopad eLll ul COU eql lslsse

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sea$luruo9leJolcos 'o

'eailtrluloC fuoslnpy aq1 urol ol uo[uelul

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nealng , nealng 't

rraql pegrubrs aleq oql senlleluesaldag Jo esnoH eql Jo sJoquleul pue aailurujoc a^llncaxl aql Jo sJaqtueul aql apnlcul lleqs aaDlultloc fuosrnpy aql

lo

uoqtsodutoc

pue lsrsse 'astlpe

eql

'suollcun; s1t 6utO:ellcslp ul

ol aailuLtlo3 fuosrnpy ue aztue6:o

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lleLls CCU

aeg!ururoC

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Civil Service Commission (CSC) 6.

Commission on Audit (COA)

7.

Commission on Elections (COMELEC)

8.

Department of Budget and Management (DBM)

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Bureau of Local Government Finance (DOF-BLGF)

10.

Department of the Interior and Local Government (DILG)

11.

Metro Naga Development Councit (MNDC)

12.

National Economic and Development Authority (NEDA)

13.

National Police Commission (NAPOLCOM)

14.

National Statistical Coordination Board (NSCB)

15.

National Statistics Office (NSO)

16.

Partido Development Authority (PDA)

17.

Phil. Asso. of State Universities and Colteges (PASUC)

18.

Philippine Information Agency (PlA)

19.

Philippine National Police (PNP)

20.

Presidential Management Staff (PMS)

21.

Professional Regulation Commission (PRC)

22.

Regional Prosecutor's Office

23.

Securities and Exchange Commission (SEC)

Private Sector Reoresentatives (PSRs) RDC Full Council Members Non-RDC Full Council Members

Total Number of Members

-6 -6

T Economic Development Commiftee (EDC) Aqencies

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Bureau of Fisheries and Aquatic Resources (BFAR) Cooperative Development Authority (CDA) Department of Agrarian Reform (DAR) Department of Agriculture (DA) Department of Environment and Natural Resources (DENR) Department of Science and Technology (DOST) Department of Tourism (DOT) Department of Trade and Industry (DTl) Environment Management Bureau (EMB) Fiber Development Authority (FIDA) Mines and Geo-Sciences Bureau (MGB) National Food Authority (NFA) Philippine Coconut Authority (PCA)

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National Economic and Development Authori$ (NEDA)

T Private Sector Representatives (PSRs)

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RDC Full Council Members *

i n cl

ude s

Ia

bor sector

rep re se ntative

Non-RDC Full Council Members

Total Number of Members

10

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Social Development Com mittee (SDC)

Aqencies

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1. 2. 3.

Commission on Higher Education (CHED)

4.

Department of Labor and Employment (DOLE)

5.

Department of SocialWelfare and Development (DSWD)

6.

Home Development Mutual Fund (HDMF)

7.

Home Guaranty Corporation (HGC)

8.

Housing and Land Use Regulatory Board (HLURB)

9.

Housing and Urban Dev't Coordinating Council (HUDCC)

10.

Population Commission (PopCom)

11.

National Commission on Indigenous Peoples (NCIP)

12.

National Economic and Development Authority (NEDA)

13.

National Home Mortgage Finance Corporation (NHMFC)

14.

National Housing Authority (NHA)

15.

National Nutrition Council (NNC)

'16.

National Youth Gommission (NYC)

17.

Phil. Asso. of State Universities and Colleges (PASUC)

18.

Philippine Health Insurance Corporation (PHIC)

19.

Technical Education Skills Development Authority (TESDA)

Department of Education (DepEd) Department of Health (DOH)

Private Sector Reoresentatives (PSRs) RDC Full Council Members *includes labor sector representative Non-RDC Full Council Members

o 5

Total Number of Members 11

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Infrastructure Development Committee (lDC) Aoencies

1. 2. 3. 4. 5.

l

CivilAviation Authority (CAA) Department of Education (DepEd) Department of Health (DOH) Department of Public Works and Highways (DPWH)

Land Transportation Franchise and Regulatory (LTFRB)

6. 7. B. 9. 10. 11. 12. 13. 14. 15.

Land Transportation Office (LTO) Maritime Industries and Naval Authority (MARINA) National Economic and Development Authority (NEDA) National lrrigation Authority (NlA) National Power Corporation (NAPOCOR)

NationalTelecommunicationsCommission(NTC)

PhilippineNationalOilCorporation(PNOC) Philippine Ports Authority (PPA) Philippine Postal Corporation (PPC)

TelecommunicationsOffice(TELOF)

Private Sector Reoresentatives (PSRs)

FullCouncilMembers Non-RDC FullCouncil Members RDC

5

4

Reqular Guest The President of the Bicol Water District Association Total Number of Members

12

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Board

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E.

AffiliateGommittees

and The various committees and councils organized to carry out national

agencyprogramsareconsideredtobeundertheumbre||aoftheRDC. The following are the affiliate committees of the RDC'

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Secretariat

Name Regional Project Monitoring Committee (RPMC)

NEDA

Regional Land Use Committee (RLUC)

NEDA PIA

Regional lnformation and Advocacy Committee(RIAC) Regional Productivity Committee (RPC)

RTWPB

Regional Agriculture and Fisheries Committee(RAFC)

DA

Regional Peace and Order Committee (RPOC) Regional Gender and Development Council (RGDC)

DILG

Regional Intelligence Coordinating Committee (RICC) Regional Disaster Coordinating Committee (RDCC)

NICA

Regional Information Technology and Electronic Commerce Committee (RITECC)

DOST

Regional Statistical Coordination Committee (RSCC)

NSCB

DILG

ocD

F. SpecialCommiftees special committees are created by the RDC

to

activities. Bicol Project Development Committee (BPDC) Regional Investment Promotions Committee (RIPC)

undertake special

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FUNCTIONSANDRESPONSIBILITIES

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A. Council Proper

Functions. The RDC shall have the following functions:

1

Coordinate evaluation

the

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preparation, implementation, monitoring and

of short and longterm regional development

plans,

regional physical framework plan, regional development investment program and special development plans, including the formulation of policy recommendations Integrate approved development plans of provinces and cities, line agencies, state universities and colleges, government-owned and controlled corporations, and special development authorities in the region into the regionaldevelopment plan 3

Review, prioritize and endorse to the national government the annual investment programs of agency regional offices, and state universities and colleges for funding and implementation Review and endorse to the national government the annual budgets

of agency regional offices, state

universities and colleges, and

special development authorities

Promote and direct the inflow and allocation of private investments

in the region to support regional development objectives, policies and strategies

Review and endorse national plans, programs and projects

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proposed for implementation in the regions

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Review and endorse projects of national government agencies that

have impact on the region and projects of LGUs in the region

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requiring national government financial exposure which may come

in the form of

guarantees, national government budget

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appropriations or subsidies, among others;

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implementation of regional and special development projects such

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Initiate and coordinate

the development, funding

and

as those involving several agencies or LGUs

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Coordinate the monitoring and evaluation of development projects undertaken by government agencies, local government units, state

universities and colleges, government

- owned and controlled

corporations, and specialdevelopment authorities in the region 10

Perform other related functions and activities as may be necessary

to promote and sustain the

socio-economic development

of

the

regrons:

requested, in the local development plans and programs and in

Assist local government units, when preparation

of

so

fulfilling the requirements for evaluation

of local governrnent

projects to be requested for official development assistance (ODA) grant financing

Provide capabili$ building assistance to local government officials

and staff, when so requested, in the areas of local governance, fiscal administration and project development and management

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Responsibilities. The RDC shall have the following responsibilities

in

the exercise of its functions:

1.

Approve the Regional Development plan, the Regional physical Framework Plan, the Regional Development Investment program and other special development plans

2.

Ensure the consistency of local development plans with the regional

development plans and priorities through coordination with local development councils

3.

Submit an annual assessment

of plan

implementation and an

integrated report on the annual performance of the regional economy

4-

Ensure, through the process of evaluation, that nationally-funded programs and projects in the region have gone through the reqtiired consultation at the LGU level, have secured the support of loc:l officials, and conform with the requirements of the lcc in terms of. but not limited to, economic and financial feasibility, social acceptability and technical viability

5.

submit reports on events and occurrences in the region requiring national attention

6

submit a semestral report on the activities of the council including an assessment of the participation of its members within thirty (30) days after each semester

7.

ldentify and prescribe uniform systems, standards, methods and institutional arangements in the preparation of reports, socioeconomic profiles, plans and programs and other undertakings of the local government units and/or local development councils

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support of its activities and projects 9

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Accept donations, contributions, grants, bequests or gifts in cash or in kind from any source and submit report on the availability, utilization and/or disbursement thereof

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Request for financial assistance from the LGUs and other entities in

B. Executive

Committee

Functions. The ExCom shall have the same powers and functions as the RDC Full council on all matters that require immediate action. All resolutions of the Excom shall be presented to the Full Council for confirmation during its regular meeting

C.

Advisory Committee

Functions. The following are the functions of the Advisory committee:

1.

Advise in the preparation of the Regional Development Plan, the Regional Physical Framework Plan and the Regional Development lnvestment Programs and support their implementation

Advise agency regional offices, state universities and colleges, and special development authorities in the preparation of their annual budgets 3

Advise and support policy recommendations that need legislation and/or action of the President or the Cabinet.

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D.

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Sectoral Committees

Functions. The functions of the seccoms shall include the followrng: 1.

Perform functions analogous

to and

supportive

of the

functions of the Regional Development Council (RDC).

Review and endorse matters pertaining to their respective sectors to the RDC Executive Committee or the RDC Full Council.

Responsibilities. The seccoms shall have the following responsibilities in carrying out its functions: .l I

Review and endorse programs/projects

of nationar government

agencies and LGUs in the region to the council requiring national

government financial exposure which may come in the form of guarantees, national government budget appropriations or subsidies among others.

Integrate sectoral information and statistics in the preparation of the annual regional development report. 3

Assist the council in the translation of national development goals and policies into specific regional sectoral objectives.

4.

Integrate sectoral plans and programs of local government units into regional sectoral plans and programs and coordinate all sectoral planning and programming activities of sectoral line agencies in the regton.

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Facilitate and coordinate project preparation, implementation and monitoring within the sector. 6

Perform such other functions as may be assigned by the RDC Full Council.

E.

Affiliate Committees

Function. The affiliate committees shall assist tne nOC coordinate, monitor and evaluate their respective specific concerns.

F. SpecialGommittees

Function. The special committees shall undertake special activities.

IV.

OFFICERS

A. Council Proper

Officers. The officers of the Council include the Chairman, the CoChairman, the Vice Chairman and the Secretary. The Chairman and the Co-Chairman jointly head the Council. The NEDA Regional Director

serves as the ex-officio Vice Chairman of the RDC while the NEDA Assistant Regional Director acts as the ex-officio Secretary of the RDC.

Nomination

of

Chairman/Co-Chairman. The Council shall nominate

two local chief executives and two private sector representatives

fqom

whom the President shall appoint the Chairman and Co-Chairman of the

Council. lf the Chairman is from the government sector, the

Co-

Chairman shall be selected from the private sector (and vice-versa).

Selection following

of

Nominees

is the

for

procedure

Chairman and Co-Chairman. The

in the selection of nominees for

Chairman and Co-Chairman:

1

Nominations shall be made on the floor. Any

number

of

nominees may be accepted. Only

regular members of the RDC who are present may nominate. Proxies or authorized representatives of RDC members are not allowed to nominate. 2

Only governors and mayors may be nominated from the government sector.

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RDC

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A recess of 30 minutes may be declared (optional)

after the nomination to allow the nominees to campargn. 4

two local chief executives and/or two private sector nomtnees. 5

A

member who cannot attend the meeting may

designate another non-member

b

vote in

his

behalf. The representative must present a written authorization to vote by the RDC member. 6

Voting shall be done by secret ballot. Each voting member present or proxy will be given only one

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ballot.

A

member present will not be allowed to

vote (or proxy) for another absent member. 7

l:

Voting shall be conducted if there are more than

Each member shall write on the ballot two government sector nominees and two private sector nominees.

8

Every ballot must be filled with the required number of votes. Incomplete ballot or ballots with

names

of

candidates written twice

will

be

considered spoiled ballots and will not be counted.

I

ln case of tie, another round of voting will

be

conducted. 10

The usual rules on appreciation of ballots/votes will be observed.

11

The RDC Secretariat shall conduct the election, tally the votes, and declare the winners.

The list of nominees, with the RDC endorsement, the curriculum vitae of the nominees, and the clearances/certification for each nominee from the

Ombudsman, Civil Service Commission (CSC), National Bureau of lnvestigation (NBl), and/or Sandiganbayan, as may be appropriate, shall be forwarded to the NEDA Director General, who shall endorse the same to the President.

Duties

of the chairman. The chairman shall have the following

functions, powers and responsibilities:

1.

Preside over the meetings

of the

RDC, the

Executive and the Advisory Gommittees. 2

Request any agency, individual member of the RDC, sectoral commiftee or affiliate committee to perform other functions as the RDC may deem necessary provided that such functions are within the mandates of said Office.

3.

Accept in behalf of the RDC, after RDC resolution

is passed authorizing him to do so, donations, contributions, grants, bequests or gifts in cash or in kind from RDC members, foreign governments,

international offices, private entities, or any individual for purposes relevant to regional development and submit for approval of the RDC a program for its utilization. 4.

Call the attention of implementing agencies and local government units on implementation

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problems as identified and deliberated upon by the RDC with the end in view of instituting corrective

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measures.

of Supervise the monitoring of the implementation region-wide inter-provincial development programs, projects and activities' When called upon, represent the region in Cabinet meetings and other activities at the national level' Direct the formulation of a comprehensive regional

development plan and preparation of a system of investment programming priorities for the region'

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and

major

Submit to the President, through the NEDA Board' regional plans, regional investment programs'

annual development reports and other documents on the region as approved by the RDC'

9.

Review, revise

and approve all

policy

projects recommendations' plans, programs' and

originating from

the Technical Staff

before

submission to the RDC'

10. 11.

Direct and supervise all activities of the RDC'

Perform other functions and duties as may be directed bY the President'

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Duties of the co-Ghairman. The co-chairman shall discharge other functions which shall complement those of the chairman which inctude but shall not be limited to the followino: 1.

Preside over the meetings

I

of the RDC, the

Chairman becomes vacant.

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In the absence of the Chairman, act on mafters requiring immediate decision provided, however,

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Executive Committee and the Advisory Committee in the absence of the Chairman.

Assume powers and responsibilities

of

the

Chairman whenever the Chairman is unable to perform his functions or when the position of the 3.

that a report thereon shall be submitted to the Chairman within five days. 4

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Codirect the conduct of regional and sub_regional public consultations.

Term of office. The chairman and co-chairman shail serve in the RDC for a fixed term of three years coinciding with the regular term of local elective officials. The prescribed term of office is without prejudice to reappointment.

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Upon the expiration of their terms of office, the chairman and cochairman may continue to hold office in a hordover capacity untir their

successors are nominated by the RDC and dury appointed by the President to prevent a vacuum in the exeicise power

of

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responsibilities of the RDC. lt is under the principle of holdover that the

chairman and co-chairman may be allowed to remain beyond their fixed term of office. The same shall not be considered as an extension of term since Eo 325 and its IRR do not provide for the extension of term of the Chairman and Co-Chairman.

Vacancy. In the event that the position of Chairman becomes vacant through resignation, retirement, reassignment, removal from office, permanent disability or death, the co-chairman shall temporarily assume

the chairmanship until a new chairman is appointed by the president pursuant to the established selection procedure as provided herein.

Should the position

of the

Co-Chairman become vacant through

resignation, retirement, reassignment removal ftom office, permanent

disability, death or elevatbn to the position

of Chairman, the

Vice

Chairman shall discharge the duties of the Co-Chairman until a new Co-

chairman is appointed by the President following the established selection procedure as provided herein. The selection of a new Cochairman shall be undertaken provided that the remaining term is not less than six months.

In the event that both positions of chairman and co-chairman become

vacant, the Vice Chairman shall temporarily assume the position of chairman untilthe new chairman and co-chairman are appointed by the President following the established selection procedure as provided herein.

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case the positions of both the Chairman and Co-

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Chairman become vacant through resignation, reassignment, removal from Office, permanent

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RDC Vice Chairman. The Regional Director of the NEDA shall be the ex-officio Vice Chairman of the RDC. His functions shall be as follows:

1

Preside over the Council, Executive Committee

(ExCom) and Advisory Committee (AdCom) meetings in the absence of the Chairman and Co-

Chairman

or the duly designated temporary

Chairman. 2

Act in the absence of the Chairman or CoChairman on matters requiring immediate decision.

J

Perform the dayto-day operations of the RDC in

disability and death until a new Chairman or Co-

Chairman is selected and qualified as provided

under the provisions

on the

selection

and

appointment of Chairman and Co-Chairman. 4

Perform other duties which may be assigned to him by the Chairman or the Co-Chairman.

RDC Secretary. The Assistant Regional Director or a duly designated Division Chief of the NEDA Regional Office shall act as the Secretary of

the Council, the ExCom and the AdCom. The Secretary shall have the following functions:

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1.

Coordinate the preparation of the agenda of the RDC, the Excom and the AdCom.

2

Keep a complete record of all the proceedings of

the sessions of the RDC, the Excom and

the

AdCom meetings.

Certify to the veracity of all offlcial records and documents of the RDC, the Excom and the AdCom for the Chairman's signature. 4

Keep custody of records of the RDC, the ExCom and the AdCom.

5

Prepare and/or review

all draft Council's

resolutions.

T

t I

Perform such other functions as may be assigned.

B. Sectoral Commiftees officers. The RDC Full council shall designate the chairmen of the SecComs ftom among the private sector members of the council and the

T

t I t t I

co+hairmen from among the regional director members of the committees. The NEDA Regional Director shall be the ex-officio vice chairman of all SecComs.

Selection of seccom chairmen and co-chairmen. The following are the procedures in the selection of the Chairmen and Co-Chairmen of the SecComs of the RDC:

Nominations

for the chairmen and co-chairmen of the

four

seccoms shall be done simultaneously on the floor, lf there is only one nominee for the chairman or one nominee for the co-chairman

for

a

seccom, the nominee shail automaticaily become

the

Chairman or Co-Chairman of that committee.

2.

Voting by secret ballot shall be conducted for the positions and committees concerned if there are more than one nominee for either Chairman or Co-Chairman of a SecCom.

A

representative may vote only upon presentation

of

written

authorization to vote by the RDC members he/she represents. 4

The RDC secretariat shall conduct the election, tally the votes and declare the winners.

sectoral coordinators. The chiefs of the four technical divisions of the NEDA Regional office shall serve as the sectoral coordinators and shall be responsible for the provision of technical and administrative support to their respective sectoral committees

secGom secretaries. The supervising Economic

Deveropment

specialists of the four technical divisions of the NEDA Regional office shall serve as the seccom secretaries and shall be responsible for the preparation of reference folders, minutes and resolutions, and the

custody of records.

28

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I

V.

PRIVATE SECTOR REPRESENTATIVES

Legal Basis. Private sector representation in the Regional Development Councils has its legal basis in Executive Order No. 308 issued by President Corazon C. Aquino on November 5, 1987. lt reorganized and

the RDCs by increasing its membership to include representatives of the private sector and non-governmental

strengthened

organizations who shall constitute one-fourth of the members of the fully constituted Council.

The implementing Rules and Regulations was prescribed by the NEDA Board Executive Order No. 384 issued by President Fidel V. Ramos on December 7, 1996. The EO amended the PSR representation by the

inclusion

of

specifically

representiative among

at least one labor

sector

the PSRs in the RDCs. Republic Act

8425

provided for the basic sector representative in the RDC.

Definition of Terms. Private Sector Representative (PSR) refers to a qualified person selected under these guidelines

to represent the

private sector in the Regional Development Council (RDC). B.

Private Sector Organization (PSO) refers to an organization created or brmed by private persons for purposes of socio-economic development rendering service

or providing assistance to the public. This includes, among

others,

non-governmental organizations, business

organizations, people's organizations, industry associations,

religious organizations, cultural associations, professional

organizations,

civic clubs and

development-oriented

coooeratives.

Qualifications of PSR Nominees. All PSR nominees must be formally nominated by a qualified PSO duty accredited by the RDC and must

I I I I I

meet the following qualifications:

A.

Citizenship. A PSR nominee must be a Filipino citizen of legal age and not otherwise disqualified by law.

B.

Occupation. A PSR nominee must not hold any government position, whether appointive or elective, and must not receive any compensation for services as regular employee

of the

government while serving

as

private

sector

representative to the RDC.

c. Performance.

A

PSR nominee must have proven track

record in socio-economic development in the region. D.

Commitment. A PSR nominee must be willing and able to participate in all RDC activities.

Qualifications of Nominating PSO. A PSO must have the following qualifications to be able to participate in the nomination and selection of PSRs to the RDC:

A.

Legal Personality. The PSO must be registered with the Securities and Exchange Commission (SEC) or any

30

t I t I I I I I I I I

t t

government agency which registers organizations and

I I

associations for the purpose of bestowing legal personality'

Track Record. The PSO must have conducted socioeconomic activities for at least three years from date of registration in the region concerned and the scope of its activities must be at least province-wide or citywide.

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G.

I t

members are primarily composed of foreign nationals or are considered branches or affiliates of foreign organizations are disqualified.

Non-Governmental. Organizations which have government officials and employees as ex-officio members or whose

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t I t

Nationality. The PSO must be a Filipino organization' Organizations managed by foreigners whose officers and

operations are funded by the govemment are disqualified'

However, funding support by the government to specific projects will not be considered as funding support to operations.

Procedure for PSR Selection.

A.

Accreditation. The RDC Secretariat shall prepare a list of accredited PSOs in the region. lt shall pre-qualify the PSOs which shall participate in the PSR selection at least one month prior to the actual selection of PSRs.

31

Procedure for Accreditation

1. Any

PSO operating

in the region may appty for

accreditation through the RDC Secretariat.

2.

The RDC Secretariat shall evaluate the PSO according to the qualifications. PSOs which qualify for nominating PSRs shall be accredited.

Nominee and Voter. The RDC shall request qualified PSOs

to submit their nominees and the names of their

official

voters using the prescribed form. Any individual who is qualified in accordance with the qualifications set above may be nominated by a qualified PSO provided that the qualified PSO may nominate only one nominee. Provided further that a qualified PSO and its subsidiaries and affiliates shall be counted as one PSO only except in cases where such affiliates or subsidiaries have distinct and separate legal personalities.

C.

Voting and Proclamation of Geographic PSRs. The RDC Secretariat shall prepare the list of official nominees and convene the official voters representing the qualified pSOs in designated locations in each of the six provinces of the region. Two PSRs per province shall be elected through secret voting. The RDC Secretariat shall tally the votes and proclaim the winners. Private sector nominees who are not elected in the full council shall be considered as members of sectoral committees.

D. Labor and Basic Sector Representatives. The labor sector and the basic sector representatives shall be selected as follows:

32

I t I I t I I t T

I t I I t t

T

I

.

The Regional Tripartite Wage and Productivity Board (RTWPB) of Bicol region shall designate one of its

labor sector representatives as the labor sector

T

representative to the RDC.

t t

o Two representatives shall be elected by and from

T

E. Confirmation. The RDC ex-officio members shallconfirm the selected PSRs during the first RDC Full Council meeting to be held after the selection of the new set of PSRs.

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I t

among the basic sectors in the region. The basic sectors shall refer to the disadvantaged sectors of the Philippine society as defined under the Social Reform and Poverty Alleviation Act (RA 6aZS1.

Term of Office. All cpnfirmed PSRs shall serve for a period of three years without prejudice to reappointment through the same process of nomination and confirmation provided herein. The PSRs shall serve during the same period as that of local chief executives.

Termination. PSRs considered remiss in the performance of their duties or who commit acts inimical to the RDC may be dropped as members of the RDC on motion of a member and approval of majori$ of the members present during a Full Gouncil meeting. PSR members who incur three consecutive absences in RDC Full Council meetings in a year without valid reason/s shall be recommended for termination from the RDC.

PSRs who are elected or appointed to any government position during their term shall automatically lose his/her right to represent the private sector in the RDC.

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33

I Vacancy. In case vacancy occurs among the psRs through resignation, recall, ineligibility due to appointmenuelection to public office, incapacity, permanent disability or death, the nominee with the next highest number

of votes during the PSR election shall

automatically qualify for the position. The qualified PSR nominee must confirm in writing his intention to join the RDC. The Full council shall confirm his membership in the RDC. In case the nominee with the next highest number of votes may no longer be interested to join the RDC or is otherwise be ineligible or incapacitated for succession due to permanent disability or death, the vacancy shall be fllled-in using the usual process of psR selection.

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34

I I I I I

T T

VI.

I I I t I

The council may designate special non-voting members coming from both the public and private sectors. SNVMs shall be selected in

SPECIAL NON-VOTING MEMBERS

accordance with the following procedure:

1

to be an SNVM provided that the individual nominee must be a Filipino citizen of legal age, not

organization

otherwise disqualified by law, with proved track record in his area of specialization in the region, and must be willing and able to participate in all RDC activities.

The nomination must be made through the

Executive

Committee and/or concerned RDC sectoralcommittee which shall review and endorse the same based on the guidelines.

T 3

Upon the recommendation

of the

Executive Committee

and/or concerned sectoral committee, the RDC Full Council

T

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Any member of the RDC may nominate an individual or an

shall confirm the membership of the SNVMS. 4.

The number of SNVMs shall be limited to one-fourth of the fu Ily

5

constituted Council.

The term of the SNVMs shall coincide with the regular term

of local elective officials and the PSRs. However, if

an

SNVM commits an act inimical to the RDC, his membership

T T

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may be terminated on motion of a member and upon approval of the majority of the members present during a FullCouncil meeting.

VII.

OPERATINGPOLICIES

A. RDC Meetings Schedule. The Council Proper shall meet as often as may be necessary

but not less than once every quarter. The Executive and Advisory Committees shall meet as often as necessary while the sectoral committees shall meet prior to the RDC Full Council meetings to review matters that need action by the Full Council.

The schedule of meetings will be set by the Full Council before the start of the year.

Presiding Officer. The Chairman shall preside over meetings of the Council. In case the Chairman cannot attend the meeting, he shall designate the Co-Chairman or the Vice-Chairman to preside.

Quorum. The presence in the RDC Proper/ExCom/AdCom of a simple majority of the regular members shall constitute a quorum. In the absence of a quorum, the Council members present may discuss the items in the agenda and make recommendations thereon to the Council for its next meeting.

Ex-officio members may send representatives to attend the meetings and they shall be counted in the determination of the quorum and shall have the right to vote. The representative must be authorized in writing by the regular member to attend and vote in his behalf. Otherwise, said

36

I I I I I I I I T

t I I I I T

t T

I I

representative shall be considered an observer in the meeting and shall not be counted in the determination of the quorum.

private sector Reprsentatives (PSRs) are not allowed

to

send

representatives.

Representation. In case a Chairman of a Sectoral Committee will not

T

t I t I I I I I I I

be able to attend an RDC meeting, an Excom or an.Adcom meeting, his representative must come from the Sectoral Committee he chairs preferably the Co-Chairman or Vice Chairman.

Attendance. The report of attendance in RDC meetings of regional directors and local government executives shall be submitted to their respective heads of office and to the Secretary of DILG Central Office, respectively. RDC Resolutions. The following guidelines shall be observed:

1.

All actions of the RDC shall be in the form of resolutions' The draft resolution shall be prepared by the proponent and shall be submifted to the RDC Secretariat for technical evaluation and referral to the appropriate committee for review and endorsement.

Only resolutions endorsed by the committees concerned shall be included in the agenda of the RDC Full Council for deliberation.

I Resolutions introduced on the floor during RDC meetings shall be referred to the appropriate committee for review and endorsement. 4

The technical evaluation to be conducted by the

RDC

Secretariat may include, but not limited to, verification of

data, consultation with relevant agencies and resource persons, and preparation of briefs/ discussion papers for the guidance of the committee concerned and the RDC.

Minutes of

Meetings. The minutes of the meetings of the RDC, the

ExCom and the AdCom shall be certified by the RDC Secretary and attested by the Chairman. The RDC Secretary may issue certified copies of any RDC meeting records or parts thereof to any interested party upon

I I I I I I

written request of the interested party and written authorization of the

T

Chairman.

The agenda of the meetings of the RDC and its committees together with

the background materials therein, the approved minutes of

these

meetings and the records of implementing actions taken shall constitute the official records of the Council.

Agenda Preparation. The RDC Secretariat is tasked with the preparation of the agenda and discussion materials for all RDC, ExCom,

AdCom and Sectoral Committee meetings. The following steps shall be followed in lining up agenda items for RDC consideration:

38

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I I I I I T

t I I T

Regular agenda items:

1. 2.

The proponent submits documents to the RDC Secretariat.

The subject matter for consideration shall be submitted to the sectoral, affiliate or special committee concerned.

3. 4.

T

The proponent shall attend the commiftee meeting. The proponent may be required to reproduce the documents

(as many copies necessary) for distribution during the meeting.

T Items under Other Matters:

t

1.

Submit documents to the RDC Secretary before the meeting.

T

2

inform the proponent if the mafter will be discussed or not.

I T

t

The Secretary, after consultiation with the Chairman, shall A subject matter raised during the meeting may be acted on immediately subject to the decision of the Chairman and the members in attendance.

4

All requests for endorsement of plans, programs and project

proposals and similar RDC action presented during the

meeting shall

be

refened

to the

appropriate local

development council, RDC sectoral commiftee and affiliate

T

committee for evaluation and recommendation to the RDC Full Council.

T

T

I

39

T System of Awards. The RDC shall institute a system of awards in the Council for commendable participation of members.

I I

B.

Committees

T Secfora/ Commiltees The SecComs shall be guided by the foltowing:

1.

All actions of the SecComs shall be in the form of resolutions.

2.

Matters endorsed by the SecComs shall be included in the agenda of the RDC Full Council or ExCom for approval or confirmation.

J.

A simple majority shall constitute a quorum.

4.

Ex-officio members may send representatives to SecCom meetings who shall be allowed to vote only when authorized in writing by the regular member. PSRs are not allowed to send representatives.

5

The four technical divisions of the NEDA regional office shall be the

principal technical staff and secretariat of the SecComs to wit: plan and Policy Formulation Division for the Development Administration

Committee; Knowledge Management Division for the Social Development Committee; Project Monitoring and Evaluation Division for Infrastructure Development Committee; and project Development, Investment Programming and Budgeting Division for Economic Development Committee. The division chiefs shall be

the sectoral coordinators while the

T

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supervising economic

development specialists shall serve as SecCom secretaries. 40

t I I

T

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I I I I

6.

the committee to recommend to the RDC Full Council

to

institute whatever action is deemed appropriate'

Additional Membership. The following are the guidelines on additional membership in the SecComs:

The additional members of the SecComs'shall not be more than one-fourth of the total membership of the SecComs as approved by the RDC. 2

The additional members may be heads

of

government

agencies (exofficio) or private sector representatives (PSR).

T

I

Two absences by the SecCom officials shall be a ground for

The additional member must be nominated by

a

regular

member of the SecOom. 4.

l

In case of additional members from the private sector, they shall come from the pool of eligible PSRs.

To qualify in the pool of eligible PSRs, a person must be nominated by an RDC acrredited private or non-government organization, who in turn shall be accredited by the RDC. A

T

continuous accreditation of private sector organizations shall be

I

conducted by the RDC Secretariat. Priority to become members of any of the SecComs shall be given to the PSR nominees and past PSRs to the RDC.

T

7.

All additional members of the SecComs shall be confirmed by the fullcouncil.

I

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41

T sub-sector committees and rechnicalworking Groups. The council may create sub-sector committees or technical working groups composed of senior technical staff of RDc member agencies, gOvernment agencies, PSOs,

or LGUs to assist the SecComs in the

performance of their technical functions.

I I I

Affiliate Committees

T

In general, secretariat functions to these bodies shall be provided by the

T

lead agency that organized the council/committee. A committee who like

to be an affiliate committee of the RDC shall write the Council of

its

intention. The request shall be acted upon by the appropriate sectoral

I

committee and recommend action to the RDC.

T Specra/ Committees The secretariat of the special committee shall be the RDC secretariat or the designated agency to undertake such function.

C.

Secretariat and Operational Support

The NEDA Regional Office, as RDC Secretariat, shall provide

the

t I I I

administrative and operational support to the RDC Full Council and all its committees. 42

T

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I I t

RDC Secretariat. The NEDA Regional office shall serve as the principal technical staff and secretariat of the Full Council, the Advisory Committee, the Executive Committee and the Sectoral Committees. In addition, the RDC and the ExCom may request the regional offices of the

various agencies of the national government to provide such technical support as may be required for the effective discharge of the functions of the RDC. The following are the basic functions of the secretariat:

T

t

1.

Provide research and technical support to tne nOC

2.

Provide

I t

3.

dayto{ay technical and administrative support

to

the RDC and allof its committees

Develop and maintain

a

comprehensive management

information system

4.

Provide technical assistance development

on

planning and project

to local governments and other government

agencies in the region

T

5. Conduct trainings and capability-building programs for local government officials

I t

I T

T

I

and personnel as well as other

members including private sector representatives

in

the

of

regional, local and town planning, project development, investment programming, monitoring and evaluation, policy coordination, and other areas of interest

areas

which are crucial to the activities of the Council

6.

Perform such other functions as may be provided by law or as may be assigned by the Chairman.

T The technical staff is composed of four functional divisions, namely:

1. Plan and Policy Formulation Division (PFD) 2. Project Development, Investment Programming

and

Budgeting Division (PDD)

3. Knowledge Management Division (KMD) 4. Project Monitoring and Evaluation Division (PMD) The Operations Division provides administrative support to the

I I I I

RDC.

t

RDG Funds and Properties. Funds necessary for RDC operations,

I

project monitoring and evaluation, and implementation of special projects

shall be included in the annual general appropriations bill submitted to Congress. The NEDA Regional Director shall be responsible for the

T

technical, administrative and financial operations of the RDC and shall be accountable for the funds and properties of the RDC.

I

Aside from the annual GAA, the RDC budget shall be supplemented by

I

the RDC member's

contributions. The annual contribution shall be

subject to the concurrence of the Council.

44

I I I I T

I T

I

D.

RDC-Supervised Projects

The RDC shall supervise special development projects implemented in the region. The following are the functions of the project governing committees:

t I I I I I I

1.

Review and approve the project's annual program of

requirements . Review and approve the plantilla of personnel of

work and financial 2

R

the

DC-supervised projects

Prepare and submit to the RDC quarterly and annual accomplishment reports of the projects 4.

Perform such other functions as may be assigned by the RDC

All actions and resolutions of the governing commiftees of

RDC-

supervised projects shall be submitted to the RDC for confirmation.

E. RDC Project Endorsement Process

1.

The proponent requesting endorsement by the RDC shall submit to the RDC Secretariat the comprehensive

project profile, detailed project proposal, pre-feasibility

T

I I I

study or feasibility study of a project.

I 2

Project proponent may be

a

line agency, government_ owned-and-controlled corporation, local government unit, state university/college, private sector organization.

The RDC Secretariat shall evaluate the proposed project.

The Project Development, Investment Programming

and

of NEDA shall conduct initial of the proposed project and may refer it to

Budgeting Division (PDD) assessment

appropriate NEDA Division for a more detailed evaluation. 3

The basic documents required to commence evaluation of

I I

I I I

the project include:

a.

T Transmittal letter requesting endorsement of the project stating to whom the project shall be endorsed and the need for endorsement.

b.

Feasibility Study/ Pre-Feasibility Study/ project Proposal/ Project Profile.

c. Prior

endorsernents

by SUC Board, Committee,

Sanggunian, Municipal/City Development Council or Provincial Development Council. 4

The criteria for evaluation are as follows:

a.

Necessity for development. Does the proposed project

support development? ls it consistent with the Regional Development Plan (RDp)?

46

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l I I I I

I I I

b.

not. the evaluation shall recommend for its inclusion in the RDIP.

c.

T

I t I I I I I I I

Feasibility. ls the project technically, financially, economically, politically, environmentally and administrativelY viable?

d.

Social Acceptability. Do prior endorsements show acceptabilitY of the Project?

5.

Once RDC Secretariat's evaluation is completed, the project shall be included in the agenda of the next regular meeting

of the concerned RDC Sectoral Committee for review and endorsement to the RDC. Evaluation for project profile and project proposal shall be within 15 calendar days' For prefeasibility study and feasibility study,

it shall be within

30

calendar days.

6

Project proftle and project proposal shall be received by the RDC Secretariat at least 15 days prior to the Sectoral Committee meeting to give time for its evaluation. Otherwise

I T

Priority. ls it a priority project? ls it included in the Regional Development lnvestment Program (RDIP)? lf

it will be calendared in the succeeding meeting of

the

Sectoral Commiftee.

7.

The RDC Secretariat's evaluation shall be incorporated in the Secretariat's Brief. The brief shall contain the background of the project, the evaluation and the

47

recommendation of the evaluator. This shall be included in

the reference folder.

The proponent shall present the proposal to the Sectoral Committee. The proponent shall prepare

a presentation

about the project and shall reproduce enough copies of handouts for inclusion in the meeting's reference folder.

I

The proponent shall be given a copy of the evaluation report prior to the scheduled RDC sectoral committee meeting to give time for the proponent to prepare and address issues

All coordination work with the proponent shall be undertaken

by the Project Development, Investment Programming and Budgeting Division (PDD)

of NEDA. It shatt inform

the

proponent of the action of the Sectoral Committee and shall advise to comply with the recommendation of the Sectoral Committee.

11

Upon endorsement of the project to the RDC by the Sectoral

Committee, the Secretariat shall include the project in the proposed agenda of the RDC Full Council meeting.

12

The Sectoral Committee Chairman shall present

the

proposed project to the RDC. The proponent may be invited to attend the RDC meeting to answer queries on the project. 48

I

I I t I

and concerns raised in the evaluation report.

10

I I

I

t I t I I

l I

I I I t I I I I

13.

The proponent shall provide feedback to the RDC on the status of funding of the endorsed project.

t T

T

I I I I

49

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REGIONAL DEVELOPMENT COUNCIL Bicol Region LegazPi CitY E-mail: neda_reg [email protected] Website: http://www. rdc5. net