March 27, 2017 INVITATION TO BID Bid # 2017-004 Music Specialties: WARREN COUNTY MIDDLE SCHOOL March 28, 2017 Warren County School Board 210 N. Commerce Ave. Front Royal, VA 22630 (540)635-2171 1.

You are invited to bid on a Music Specialties Contract for the NEW Warren County Middle School, for the Warren County School Board, 210 North Commerce Avenue Front Royal, VA. All prices must include freight. Products are to be delivered to the appropriate location via free freight and off truck placement in the building as designated by Mrs. Amy Gubler, principal. Mrs. Gubler’s contact phone number is 540-5222206.

2.

Bids shall be received until 2:00 pm local prevailing time on April 25, 2017, in the Board Room of the Warren County Public School Administration Building, 210 N. Commerce Ave., Front Royal, VA 22630, at which time they will be opened publicly and read aloud. Bids received after this time will not be accepted. All interested parties are invited to attend. Bids must be addressed to Mrs. Amy Gubler, principal

3.

Bid documents and specification may be examined at the offices of Warren County Public Schools.

4. Copies of documents may be obtained in person at the offices of Warren County Public Schools or on the website at www.wcps.k12.va.us. No deposit required. 5. The Owner reserves the right to waive irregularities and to reject any or all bids.

6. Bids shall be binding for a period of sixty (60) days from the date on which bids are opened.

SUMMARY OF THE WORK WORK UNDER THIS CONTRACT: The work to be done hereunder includes the furnishing of all labor and new materials and performing all work for Music Specialties at Warren County Middle School (240 Luray Ave., Front Royal, VA) for the Warren County School Board as specified herein.

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CONSTRUCTION SCHEDULE: Time is of the essence and the Owner requires the project to be totally complete by August 25, 2010.

DELIVERY, SETUP AND INSTALLATION: Delivery cannot be prior to August 9, 2010 or after August 20, 2010. All equipment and furniture herein specified shall be delivered inside, set up and installed in each designated area to all locations specified. Equipment and furniture requiring assembling shall be assembled as soon after delivery as possible. The successful bidder shall be responsible for protecting the buildings surfaces. All packaging from equipment and furniture shall be removed from the building and placed in the Owner’s dumpster on a daily basis.

Warren County School Board Office Mrs. Amy Gubler Principal

INVITATION TO BID Page 2

INSTRUCTIONS TO BIDDERS Bid # 2017-004 Music Specialties: WARREN COUNTY MIDDLE SCHOOL Warren County School Board 210 N. Commerce Ave. Front Royal, VA 22630 (540)635-2171 To be considered, bids must be made in accordance with these instructions to Bidders: A. Documents 1. All bidders may obtain bid documents and specifications from the offices of Warren County Public Schools or from the Warren County Public Schools’ website at www.wcps.k12.va.us. B. Obligation of Bidder 1. By submitting a bid, the bidder covenants and agrees that they are satisfied from their own investigation of the conditions to be met, that they fully understand their obligation and that they will not make any claim for, or have right to cancellation or relief from the contract because of any misunderstanding or lack of information. C. Questions 1. Submit all questions and comments in writing to Mrs. Amy Gubler, principal, Warren County School Board, 210 N. Commerce Ave., Front Royal, VA 22630 by April 25, 2017. Replies will be issued as addenda to the bid documents and specifications and will become part of the contract. The owner will not be responsible for oral clarification. The Owner will email addenda to all parties, but will not be held responsible for addenda not received. D. Substitutions 1. Approvals and/or Submittals Prior to Bidding: The Bid Documents will not require samples, shop drawings, or similar materials to be submitted for approval prior to receipt of bids. Bids shall be based upon the materials and equipment as indicated in the Contract Documents. No substitutions will be approved prior to bidding. 2. Approvals of Submittals: The specifications contain sufficient information to describe to the Contractor and bidders the performance and quality standards that will be used to evaluate the submittals.

INSTRUCTIONS TO BIDDERS Page 1

3. Equal Materials or Equipment: Unless otherwise stated in the specifications, other brand, make or manufacturer of a product, assembly or equipment which in the opinion of the Owner is the equal of that specified, considering quality, capabilities, workmanship, configuration, economy of operation, useful life, compatibility with design of the work, and suitability for the intended purpose, may be accepted. The Bidder must submit to the Owner a request for substitution within seven (7) days after bid date. All such requests shall be submitted in writing and shall be accompanied by a Substitute Request Cover Sheet (as attached at the end of this section), enumerating any and all deviations from specified product, complete manufacturer’s literature, specifications, and cut sheets covering the proposed substitute materials and the manufacturer’s recommendations for installation. It shall be understood that the burden of proof for a substitute or an “or equal” material shall be on the Bidder. The Owner shall be the sole determination as to the acceptance of substitutes. E.

Basis of Bid 1. The bidder must include the base bid and all unit prices, and all other items shown on the bid forms; failure to comply may be cause for rejection.

F. Preparation of Bids 1. Bids shall be made on unaltered bid forms as furnished in FORM OF PROPOSAL. Fill in all blank spaces. Bids shall be signed with name typed below signature. Where bidder is a corporation, bids must be signed with the legal name of the corporation, and the legal signature of an officer authorized to bind the corporation to a contract. 2. No bids shall be withdrawn for a period of sixty (60) days after the scheduled bid opening time. G. Submittal 1. Submit bid in a sealed opaque envelope. Identify the envelope with: A) Music Specialties Bid #2017-004 B) Name of Bidder; C) Bid Date. If bids are forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the Form of Proposal with the notation “BID ENCLOSED” on the face thereof. H. Modification and Withdrawals 1. Modification of bids already submitted will be considered if delivered prior to the time fixed for opening of bids. Written modifications may be delivered by mail or by the bidder personally or his properly identified representative or messenger. Telephonic and FAX modifications will not be considered. Modifications shall not reveal the original or revised bid. Delivery of modifications shall be the responsibility of the bidder. I.

Negotiation with Lowest Responsible Bidder 1. The Public Body may negotiate with the apparent low bidder in accordance with Title 2.2, Chapter 43, Part 18 of the Virginia Public Procurement Act.

INSTRUCTIONS TO BIDDERS Page 2

J.

Withdrawal of Bid Due to Error 1. A bidder may withdraw his bid from consideration in accordance with Virginia Code Title 2.2, Chapter 43, Part 30 of the Virginia Public Procurement Act.

K.

Opening 1. Bids will be opened as called for in the Invitation to Bid. No consideration of bid award will be made at the bid opening. The bid evaluation and award will be made at a later date.

L.

Award 1. The contract will be awarded to the lowest responsible bidder complying with the conditions of the Form of Proposal. The lowest bid refers to the lowest base bid.

M. Execution of Contract 1. The Owner reserves the right to accept any bid and to reject any and all bids, and to waive any irregularities or informality in bids received whenever such waiver or rejection is in his own best interest. N. State of Virginia Requirements The Code of Virginia, Title 2.2, Chapter 43, Part 11 requires each contract for more than $10,000 to include provisions 1 and 2 below: 1.

During the performance of this contract, the Contractor agrees as follows: A. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of the nondiscrimination clauses. B. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. C. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

2.

The contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000 so that the provisions will be binding upon each subcontractor or vendor.

INSTRUCTIONS TO BIDDERS Page 3

FORM OF PROPOSAL Bid # 2017-004 Music Specialties: WARREN COUNTY MIDDLE SCHOOL Mrs. Amy Gubler Principal Warren County School Board 210 N. Commerce Ave. Front Royal, VA 22630 Pursuant to and in accordance with your “Invitation to Bid” and “Instructions to Bidders” relating thereto, the undersigned agrees to furnish all labor and materials and to perform all work necessary for Music Specialties at the new Warren County Middle School, Warren County, Virginia, in accordance with the contract documents and specifications as prepared by Warren County Public Schools for the lump sum price of: BASE BID: (Price for the entire work, complete in accordance with the specifications) ____________________________________________________________________________________ __________________________________________Dollars ($__________________________________).

Music Specialties UNIT PRICES The Base Bid is based on the united prices listed hereinafter. The unit prices listed shall include the cost of equipment, delivery, unloading and installation, overhead, profit and applicable taxes. In the event that quantities required by the contract documents change, these unit prices shall prevail for equipment added to or deleted from the contract for the duration of the project. Please refer to GENERAL SPECIFICATIONS. All Unit Prices are required to be submitted with the Bid. All prices must include freight. Products are to be delivered to the appropriate location via free freight and off truck placement in the building as designated by Mrs. Amy Gubler, principal. Mrs. Gubler’s contact phone number is 540-522-2206. Signature:______________________________________________________ Typed name:___________________________________________________ Company:_____________________________________________________ Address:______________________________________________________ City, State_____________________________________________________

Item

Description model #

Piccolos w/Case

Gemeinhardt 4PMH/Armstrong 204

1 2

Flute w/Case 3 4 5 6 7 8 9

Oboe w/Case Bassoon w/Case Bb Soprano Clarinet w/Case Click Barrels Bass Clarinet w/Case, peg, and strap EEbContra-Alto Clarinet w/Case

Alto Saxophone w/Case 10 Alto Saxophone w/Case 11

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

Baritone Saxophone and Case Alto Saxophone/Flute/Clarinet Stand Combination Trumpet w/Case Double French Horn w/Case Trombone w/Case Baritone w/Case

Gemeinhart 2NP/Yamaha YFL221S/Armstrong 104 Fox F330/Selmer 123FB Fox 51/Selmer 132 Leblanc 7250 Original Selmer1430LP/ Yamaha BBCYCL221 Selmer 1440/Vito 7181 saxophone.com AS100L/ Buffet Crampon Student line saxophone.com AS100L/ Buffet Crampon Student line Saxophone.com Model BS-643L / Buffet Crampon Student line

Quantity

2 2

2 1 3 12 2 1 1 2 2 1

Belmonte 450323 Bundy BTR300 Holton H179 Bundy BTB 300 King 623 Tuba Exchange TE1150 Yamaha YBB 105W Deg Valentine Deluxe Bobcat Gibraltar SC4248 LP 760A Musser M645 2.5 Oct Classic Steel Bells

Euphonium with case 3/4 Tuba w/Case Tuba Stand Instrument Repair Kit Mouthpiece puller Economy Drum Spin Key LP Percussion Table Orchestra Bells - 2 ½ Octaves w/Steel Bars (w/o Hand Dampener) Orchestra Bell Stand – Chrome w/4 Support Arms Ludwig LE1368 Xylophone - 3 ½ Octaves Yamaha Standard YXw/Rosewood Bars on Concert Frame 135C Yamaha Silver Studio Vibraphone - 3 Octave with motor YV-2700 Concert Bass Drum 18 X 32, Fiberskin heads, w/cover, wstand w/wheels, silver Ludwig LECB32X8-LWF

2 6 3 6 3 6 4 1 1 4 1 1 1 1 1 1

Unit Price

Price

29 30 31

32

33

34

35 36 37 38 39 40 41 42 43 44 45 46 47

48 49 50

Chimes, Symphonic, 1-½” octaves w/1-½” Diameter Brass Tubes Lined Dust Cover – Fits M661C Chimes Timpani – 23” Fiberglass Kettle w/Tuning Gauge, Balance Action Floor Pedal and six support struts and rods, ensemble heads, mallets, head protectors and covers Timpani – 26” Fiberglass Kettle w/Tuning Gauge, Balance Action Floor Pedal and six support struts and rods, ensemble heads, mallets, head protectors and covers Timpani – 29” Fiberglass Kettle w/Tuning Gauge, Balance Action Floor Pedal and six support struts and rods, ensemble heads, mallets, head protectors and covers Timpani – 32” Fiberglass Kettle w/Tuning Gauge, Balance Action Floor Pedal and six support struts and rods, ensemble heads, mallets, head protectors and covers Master Key Pitch Pipe - Full Chromatic C to C and F to F Concert Crash Cymbals, 18” Medium, Pair Cymbal Straps, Pair Concert Suspended Cymbal 20” Medium Thin Concert Suspended Cymbal 18” Medium Thin Suspended Cymbal Stand – Straight/Double Braced Concert Snare Drum

1 Musser M665B

1 Musser M266CH

1 Part of the Ludwig Standard Fiberglass Series

1 Part of the Ludwig Standard Fiberglass Series

1 Part of the Ludwig Standard Fiberglass Series

1 Part of the Ludwig Standard Fiberglass Series Hering Chromatic Pitch Pipe Zildjian ZBT Crash Cymbal Sabian EZ Straps Zildjian Zildjian Classic Orchestral

1 1 1 1 1

Gibraltar Yamaha CSS-A 14x6.5" YamahaConcert Snare Concert Snare Drum stands Stand (SS745) Triangle - 6” Alan Able ABL-6TRI Triangle Clip Sabian Triangle Clip Triangle Beaters – Deluxe set w/case Grover Pro Percussion (6 sizes w/2 of models 1-4) TBD Grover Pro Percussion Wood Block – small 8” WB8 Tambourine - 10” German silver double row jingles w/head and Grover Pro Percussion wooden frame T2/GS Maracas, Pro, Pair Claves, Fiberglass, pair Cowbell, Mambo

2

Latin Percussion LP281 Latin Percussion LP597 Latin Percussion LP229

1 1 1 1 1 1 1 1 1 1

51 52 53 54 55 56 57

Guiro, Super Large Sleighbells, 25 Bell Miniumn Shaker metal Bongos, w/Tunable Heads, Pair Bongo Stand, Camlock Stand w/Double Braced Legs, Pair Congas, Aspire 10” and 11” Congas w/Stand, Pair Wind Chimes - Treeworks w/stand and case

58 Cabasa, Large 59 60 61 62

63 64 65

66 67 68 69 70 71

72 73

74 75 76 77 78

Cymbal Bag Bass Drum Mallets, Felt Cover Bass Drum Mallets, Large Rollers Strobe Tuner, Handheld w/carring case Auto Strbotuner Doctor Beat DB-90 Crash Cymbal Cradle

Yamaha C2X Grand Piano (Satin Ebony) Artist Benches (Woodmaster 308 Duet) Yamaha Clavinova CLP 545 CASIO PX160 Travel Bags Piano Lab System with keyboards: (Yamaha Music Lab LC4BASE with 8 Yamaha PSRE253 Keyboard Kits) Guitar Lab (14 J. Reynolds Guitars Model JRC10 + 14 Wall Hangers Dolly for Yamaha Clavinovas(M547 series) Digital Upright mobileer Grand Piano Cover Keyboard Stands Guitar Tuners(Clip On) Guitar Foot Stools Dolly for C2X (M540 seies) Grand Piano Mobileer

FORM OF PROPOSAL Page 4

Latin Percussion LP243 Adam SB LP 462B Latin Percussion LP601NY

1 1 1 1 1

Latin Percussion LP330 Latin Percussion LPA646AW

1 1

Treeworks TRE28 Latin Percussion LP234B Liberty I Cymbal Bag 22" Standard CS22 American Drum CB9 American Drum RL3 Peterson StroboFlip VS-F Virtual Strobe Tuner Peterson 590 BOSS Gibraltar 7614

1 1 1 1 1 1 1 1 1 2 2 2 2 1

1 2

1 8 14 14 1

In submitting this bid, I agree: 1. To hold my bid valid for a period of sixty (60) days. 2. To enter into and execute a contract, if awarded on the basis of this bid. 3. To accomplish the work in accordance with the contract documents. 4. To complete the work by the time as listed in specification section “Summary of Work”. I acknowledge receipt of the following addenda: Number__________

Dated__________

Number__________

Dated__________

Number__________

Dated__________

Name of Company________________________________________________ Address________________________________________________________ ________________________________________________________ BY_____________________________________________________________ TITLE___________________________________________________________ PHONE_________________________________________________________ FAX____________________________________________________________

FORM OF PROPOSAL Page 5

SUBSTITUTION REQUEST COVER SHEET (AFTER BID)

TO:

Warren County Public Schools Attn: Mrs. Amy Gubler 210 N. Commerce Ave. Front Royal, VA 22630 Fax (540)636-4195

PROJECT TITLE: _______________________________________________________________ BIDDER:

_______________________________________________________________

ADDRESS:

_______________________________________________________________ _______________________________________________________________

AUTHORIZED SIGNATURE:

__________________________________________________

DATE: ______________________________________________________________________ SECTION:

_______________________________________________________________

PARAGRAPH:

_______________________________________________________________

SPECIFIED ITEM:

________________________________________________________

PROPOSED SUBSTITUTE:

__________________________________________________ __________________________________________________

Substitution requests submitted for reasons other than that listed below will be rejected and returned without action. Indicate below the reason for this proposed substitution request: _____The specified product or method of construction cannot be provided within the contract time. The request will not be considered if the product cannot be provided as a result of failure to pursue the work promptly. _____The request is directly related to an “or equal” clause or similar language in the Contract Documents. _____The specified product cannot provide a warranty required by the Contract Documents and where the successful bidder certifies that the proposed substitution provides the required warranty.