KERALA STATE COCONUT DEVELOPMET CORPORATION Notice No.02 /KSCDC/HO/Tenders/2014 – A GOVERNMENT OF KERALA ENTERPRISEKSCDC Head office , .ELATHUR Kozhikode –Phone 04952461350 fax-094952460350

NOTICE INVITING RE- TENDERS FOR NEW PROJECTS ON TURN KEY BASIS Sealed tenders are invited under Two- Bid system from interested firms / Service Providers, which are currently in the field of manufacturing Supplying Similar projects for implementing following new projects on turnkey basis Including technology transfer Neera / coconut honey/ coconut sugar- coconut Inflorescence sap collection and processing and packing the same into Neera , coconut honey and coconut sugarKSCDC/HO/Tender/01/2014 – Including technology Integrated Coconut processing facility at Mamam, Attinagl with following KSCDC/HO/Tender/03/2014 Modern Coconut oil production 30T copra per day , Virgin coconut oil 20000 nuts per day, KSCDC/HO/Tender/04/2014 Coconut shell powder unit22 MT/day, KSCDC/HO/Tender/05/2014 Coconut water processing and packing unit 22000 lit day KSCDC/HO/Tender/06/2014 Technical Bid and financial bid should be submitted separately. Financial bid of the technically qualified parties only considered. Further details of the project and tender document are available at the web sites. www.kscdc.in for queries contact [email protected] The last date for submitting the Tender is 21th August , 2014 at 10AM Dated: 01-8-2014 Sd/Managing Director , Kerala state Coconut Development corporation

Kerala State Coconut Development Corporation , Elathur, Kozhikode Ph.04952461350 fax04952460350 email [email protected] website www.kscdc.in

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

Kerala State Coconut Development Corporation , Elathur, Kozhikode Ph.04952461350 fax04952460350 email [email protected] website www.kscdc.in

TENDER NOTICE

Quotation Number KSCDC/HO/Tender/01/2014 Due date and time for receipt of quotations 21-08-2014 10 Am Date and time for opening of quotations 21-08-2014 11.30 Am Date up to which the rates are to remain firm 30-11-2014 for acceptance Designation and address of officer to whom Managing Director KSCDC, Head Office the P.O Elathur Kozhikode quotation is to be addressed Approximate Cost of the Project 455 lakhs EMD 4.55 lakhs Cost of tender form free down load from website Superscription: Tender for Coconut oil unit at Attingal Mamom Sealed quotations are invited for the supply of the materials specified in the schedule attached below/overleaf. The rates quoted should be for delivery of the articles at the place mentioned below the schedule. The necessary superscription, due date for the receipt of quotations, the date up to which the rates will have to remain firm for acceptance and the name and address of officer to whom the quotation is to be sent are noted above. Any quotation received after the time fixed on the due date is liable to be rejected. The maximum period required for delivery of the articles should also be mentioned. Quotations not stipulating period of firmness and with price variation clause and/or ‘subject to prior sale ‘condition are liable to be rejected. The acceptance of the quotations will be subject to the following conditions: 1. Acceptance of the quotation constitutes a concluded contract. Nevertheless, the successful renderer must within a fortnight after the acceptance of his quotation furnish 5 per cent of the amount of the contract as security deposit and execute an agreement at his own cost for the satisfactory fulfillment of the contract, if so required. 2. Withdrawal from the quotation after it is accepted or failure to supply within a specified time or according to specifications will entail cancellation of the order and purchases being made at the officers expenses from elsewhere, any loss incurred thereby being payable by the defaulting party. In such an event the Government reserves also the right to remove the defaulter’s name from the list of Government suppliers permanently or for a specified number of years. 3. No representation for enhancement of price once accepted will be considered during the currency of the contract. 4. Any attempt on the part of tenderers or their agents to influence the Officers concerned in their favor by personal canvassing will disqualify the tenderers. 5. If any license or permit is required, tenderers must specify in their quotation and also state the authority to whom application is to be made. 6. The quotation may be for the entire or part supplies. But the tenderers should be prepared to carry out such portion of the supplies included in their quotation as may be allotted to them. 8. (a) In cases where a successful tenderer, after having made partial supplies fails to fulfill the contracts in full, all or any of the materials not supplied may, at the discretion of the Purchasing Officer be purchased by means of another tender/quotation or by negotiation or from the next higher tenderer who had offered to supply already and the loss, if any, caused to the Government shall thereby together with such sums as may be fixed by the Government towards damages be recovered from the defaulting tenderer.

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

(b) Even in cases where no alternate purchases are arranged for the materials not supplied, the proportionate portion of the security deposit based on the cost of the materials not supplied at the rate shown in the tender of the defaulter shall be forfeited and balance alone shall be refunded. (c) Any sum of money due and payable to the contractor (including Security Deposit returnable to him) under this contract may be appropriated by the Purchasing Officer or Government or any other person authorized by Government and set-off against any claim of the Purchasing Officer or Government for the payment of a sum of money arising out of or under any other contract made by the contractor with the Purchasing Officer or Government or any other person authorized by Government. 9. The prices quoted should be inclusive of all taxes, duties, cesses, etc., which are or may become payable by the contractor under existing or future laws or rules of the country of origin/supply or delivery during the course of execution of the contract. 10. (a) Ordinarily payments will be made only after the supplies are actually verified and taken to stock but in exceptional cases, payments against satisfactory shipping documents including certificates of Insurance will be made up to 90 per cent of the value of the materials at the discretion of Government. Bank charges incurred in connection with payment against documents through bank will be to the account of the contractor. The firms will produce stamped pre-receipted invoices in all cases where payments (advance/final) for release of railway receipts/shipping documents are made through Banks. In exceptional cases where the stamped receipts of the firms are not received for the payments (in advance) the unstamped receipt of the Bank (i.e.counterfoils of pay-in-slips issued by the Bank) alone may be accepted as a valid poor for the payment made. (b) The tenderers shall quote also the percentage of rebate (discount) offered by them in case the payment is made promptly within fifteen days/within one month of taking delivery of stores. 11. Any sum of money due and payable to the successful tenderer or contractor from Government shall be adjusted against any sum of money due to Government from him under any other contracts.12. Special conditions, if any, printed on the quotation sheets of the tenderer or attached with the tender will not be applicable to the contract unless they are expressly accepted in writing by the purchases.

Place: Elathur Date: 01-08-2014

Managing Director KSCDC

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

INSTRUCTION TO BIDDERS FOR QUOTING THE RATES

1. Rates are to be quoted in words as well as in figures. 2. It is to be noted that any correction should be avoided, whether type written or hand written. 3. Corrections where unavoidable, shall be made by crossing out & rewriting, attested with full signature and date by the tenderer. Erasing or over writing in the tender documents may disqualify the tender.. 4.. Item rate should be quoted against individual item should be type or hand written both in figures and Total should be in figures and words 5. Bidders are required to quote the quantity, unit price, amount and taxes etc. in the respective column of price bid format. 6. Quantity should be as per scope defined in the tender document and should cover all the requirement of the system. 7.Cover 1 should contain Technical bid , Terms and conditions, and EMD And cover should contain Finacial bid only,both these covers should be placed in a third cover super scribing ‘Tender for Coconut oil unit at Attingal Mamom ‘

(Signature of Tenderer with seal) Date............................

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

TURNKEY TENDER DOCUMENT for Planning, Design, Engineering, Fabrication, Supply, Erection, Installation, Trial Run and Commissioning of a Modern coconut oil unit with 30MT per day coconut crushing capacity,as a part of Integrated coconut processing unit at Exiting building Owned by Kerala state coconut Development corporation at Mamom Attingal including all Structural, Electrical & Mechanical Works and Control System on Turnkey Basis

Kerala State Coconut Devlopment Corporation Elathur ,Kozhikode Kerala

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

BANK GUARANTEE FORMAT FOR FURNISHING EMD GUARANTEE BOND PRESCRIBED BY THE GOVERNMENT OF KERALA (To be used by Nationalized and Scheduled Commercial Banks)

Whereas …………………. …………………………………………….. (hereinafter called the “tenderer”) has submitted their offer dated ………………………. for the supply of …………………………………………….. (hereinafter called the “tender”) against the purchaser’s tender enquiry No……………………………………. KNOW ALL MEN by these presents that WE ……………………………………. of having our registered office at ………………………. are bound unto …………………………………(hereinafter called the “Purchaser”) in the sum of ……………………………………………………. for which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of the said Bank this ………………. day of ……………… 20…….The conditions of this obligation are :

(1) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender. (2) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity:a) If the tenderer fails to furnish the Performance Security for the due performance of the contract b) Fails or refuses to accept/execute the contract. WE undertake to pay the Purchaser upto the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions. This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.…………………………. (Signature of the authorized officer of the Bank)…………………………………………………….. …………………………………………………….. Name and designation of the Officer……………………………………………………..Seal, name & address of the Bank and address of the Branch

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

ANNEXURE-I Terms and Conditions 1. The work will be performed as per the technical details submitted and approved by KSCDC 2. The Agency will have to deposit an Earnest Money Deposit (EMD) of Rs.455000/-as a security in the form of DD in favour of Managing Director Kerala State Coconut development Corporation Treasury Savings Bank Deposits or Government Promissory Notes or Bank Guarantee or National Savings Certificate. A model format for the same is provided 3. EMD furnished by all unsuccessful agencies shall be returned to them without any interest at the earliest after expiry of final tender validity period but not later than 30 days after finalization of contract. 4.The Agency will have to sign an agreement after award of the contract with KSCDC 5. The payment will be made to the Agency as detailed below a.80% of the cost of machinery on supply of machinery to the premised of the company b. 90% of the total cost on completion of the erection of machinery c.10% after successful completion of the trial run . 6. No advance payment will be made to the agency.. 7. If the work of the Agency is not found satisfactory, no amount will be paid to the Agency and the order will be terminated /cancelled. The rights in this respect are reserved with the Managing Director KSCDC which will be final and bound on the agency. 8. The competent Authority reserves the rights to cancel any or all the Tenders without assigning any reason. . 9. The agency shall not divulge or disclose to any person, any details of office, operational process, administrative/organizational matters etc. 10. The Agency will have to Transfer the technology to KSCDC , and KSCDC can use the technology without giving any royalty to the agency 11. The decision of the Managing Director KSCDC in any matter related to this Contract shall be final.

11.The agency will give a 3 year warranty for plant machinery. and will give maintenance support for further 5 years

(Acceptance of the Terms and Conditions)

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

ANNEX URE-II Technical Bid Pro forma 1

2 3

Name of the Bidder (State Sole Proprietor, Partnership, Private Limited or Limited Fire) Date of Establishment Registered Address of the Bidder

4

Correspondence Address of the Bidder

5

Name of the Top executive with designation/Telephone number/Fax number/Email ID

6

Detail of the PAN card

7

Detail of the service tax number

8

Registration number of the Agency

9

Whether the bidder complies with the requirement of the Registration under the Contract Labour (Regulation and Abolition) Act :Yes/No Detail of the Bank Guarantee (Amount/DD no./Date/Bank Name/Branch Name Detail of experience (Name of the clients with address/project name /project cost/date of completion, etc) Whether any legal/Arbitration /Proceeding is instituted against the Bidder or the Bidder has lodged any claim in connection with works carried out by them. If yes, please give details Details of the process used list of machines and their technical specifications Area required for the installation of machine and

10

11

12

13

14

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

layout diagrams 15

Process flow chart

16

Technical specification of the final product

17

Total power requirement

18

Time required for the completion of the project gnat chart Measures taken for the control of pollution and pollution control measures proposed and included in the project Attach separate documents if space is not sufficient

19

(Signature) (Printed Name) Designation Firm's Seal

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

Schedule: PRICE BID Part-III of the offer to be submitted in separate sealed envelope) From

Bidder's Name & Address:

To, ManagingDirector KSCDC, Elathur, Kozhikode Kerala

Dear Sir, Sub: Detailed break-up of price bid. Ref: Turnkey Tender Document for Planning, Design, Engineering, Fabrication, Supply, Erection, Installation, Trial Run and Commissioning of Integrated coconut processing unit at Existing building Owned by kerala state coconut Development corporation at Mamom Attingal including all Structural, Electrical & Mechanical Works and Control System on Turnkey Basis

We are submitting herewith detailed break-up of bid price as per scope of supply given in Volume-II of this Tender document. The price bid is given in the separate sheets in the prescribe format of price-bid, which are enclosed. Yours faithfully, Dated: Place: (Signature) (Printed Name) Designation Firm's Seal

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal

Price Bid .1. Inspection Design and Engineering cost Sl Item no of system engineering 1 Preparation and sectional drawings. 2

3 4 5 6 7

Unit

Amount

b) General Arrangement and detailed engineering designs & drawings of structural works as given in Plant description and scope of supply, site preparation drawings. c) General Arrangement and detailed engineering designs & drawings of i. All Individual equipment, Electrical and Mechanical. ii. Power supply system iii. Control system iv. Earthing system Total

A Sl. No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

PLANT AND MACHINERY Coconut Oil Extraction – 30 Tons of copra per day Machinery

Qty

Amount

Screw Press – 30 TPD Single Press 5 Stage Cooker Floor Hopper – Bucket Elevator – Magnetic Separator – Hammer Mill Copra Cutter Baby Boiler – Horizontal Primary Oil Collection Tank and Hot oil Pump set Heat Exchanger Cake Conveyor Cold Oil Collection Tank Filter Press Feed Pump Filtered Oil Collection Tank Cartridge Type Polishing Filter Unit Total

Total In words …………………………………………………………………………… (Signature of Tenderer with seal) Date............................

KSCDC Tender Document – Integrated Coconut processing at Mamom Attingal