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July 20, 2017
MEMORANDUM TO: Assistant Schools Division Superintendent Chiefs, CID/SGOD Division/District Supervisors Elementary and Secondary School Principals Head Teachers/Teachers-ln-Charge All Concerned
SEARCH FOR DISASTER RISK REDUCTION AND MANAGEMENT PROGRAM (DDRMP) BEST IMPLEMENTER 1. The Schools Division Office - Quezon City Gawad Parangal is a division project that aims to implement Civil Service Commission's Program and Awards and Incentives for Service of Excellence (PRAISE) . This project will recognize exemplary performance of teachers, instructional leaders, and non-teaching personnel who brought honor to their place of work to the school , to the district, to the division, to the nation as a whole. 2. The search aims to bestow distinct honor and recognition to the best implementer of Disaster Risk Reduction and Management Program (DRRMP) who keeps the safety of the people in their workplace. 3. Enclosed are the criteria, guidelines, rubrics and validation tools for the Search. 4. All schools who have met the criteria/requirements are highly encouraged to participate in the Search . 5. Below are the steps to be taken with their corresponding deadline:
STEPS
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DEADLINE Submission of Nomination Form On or before August 4, 2017 August 7-11,2017 Review of Nomination Form and Su~~orting Documents________ District Search Au ust 14-25, 2011__ August 29-31 , 2017 Submission of Entries, Forms, Documents to the Schools Division Office (District Winners} September 4-15, 2017 On-Site Validation/Evaluation of District Winners, Confirmation of the Result October 5, 2017 Awarding of the Best Implementer of Disaster Risk Reducti on and Management Program -- - - - - - -- - - - - - - ' -
DA, CESO V rintendentj SDO-QC, Cl Dlrodelramosriveralkate Tracking Number:J0764
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Enclosure No. 1
Republic of the Philippines Department of Education Nationc:J I Capital Region SCHOOLS DiVISION OFFICE QUEZON CITY Nueva Ecija St., Bago Bantay, Quezon City ~Y..VL9epedqc . ph Directions: Accomplish the nomination form and attach a one-page write-up (letter size bond paper, single space) about the nominee and why the nominee deserves the award.
NOMINATION FORM DIVISION SEARCH FOR DISASTER RISK REDUCTION AND MANAGEMENT PROGRAM (DRRMP)BESTIMPLEMENTER
THE SCREENING AND SELECTION COMMITTEE
Mesdames/Sirs: After reviewing the rules and criteria for the DIVISION SEARCH FOR DISASTER RISK REDUCTION AND MANAGEMENT PROGRAM (DRRMP) BEST IMPLEMENTER, I hereby nominate: Name of School: Category: Principal: I hereby certify that, to the best of my knowledge, the information contained in the accompanying supporting documents are true and correct. The Nominee and the undersigned understand that the decision of the Screening and Selection Committee is final and that we agree to abide by it. Name of DRRMP Coordinator
_ _ _ _ _ __ _ _ _ _Signature: _ _ __ __
Name of Principal
_ _ _ _ __
Date Signed
_ _ _ __ Signature: _ __ _ __
RULES AND MECHANICS SEARCH FOR DISASTER RISK REDUCTION AND MANAGEMENT PROGRAM (DRRMP) BEST IMPLEMENTER WHAT IS THIS AWARD? There are three {3) awards to be given away. The Final Screening and Selection Committee may choose not to give an award if the candidate/s fall short of the standards set by the Committee. The committee may also revoke an award given should the winner be found to have committed falsification of documents submitted during the search period.
I. WHO ARE ELIGIBLE TO JOIN? 1. Schools who have a DRRMP room. 2. Schools who conducts/participates in DRRM drills. II. WHO ARE NOT QUALIFIED? 1. Schools who previously won the Gawad KALASAG (SHIELD) for three (3) consecutive years in the same category and have received the Hall of Fame Award. 2. Schools awardees/nominees in the Regional and National level are exempted to join the search. Ill. WHO CAN NOMINATE? District Supervisors/Education Program Supervisors/Stakeholders {PTA Officers!Teachers in the present station) as well as the School Heads are authorized to nominate the school to the Search. W.WHATARETHECRITE~?
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There shall be three stages for this Search with the following percentages: Stage 1 - Document Ana!ysis (20%} The Document Analysis shall include all supporting documents (e.g. pictures/narrative report/s, certification from infrastructure department that you have the facilities) submitted to the Search Committee in which the School Heads!DRRMP Coordinator has prepared that shows that they are qualified to be a nominee for tho Search. The Committee will grade the supporting data using some specific criteria (see enclosure).
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Stage 2 -Interview (20%) The Interview shall gauge the nominee's ability to answer questions relevant to the award category. Some rubrics on assessing interview responses will be used for this purpose {see enclosure).
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Stage 3- Validation (60%) A validation tool will be provided to the screening and selection committee to check in the school if the Supporting Documents submitted by the School Heads/DRRMP Coordinator is still on its good condition and/or existing (see enclosurn).
V. WHAT ARE THE STEPS IN THE SEARCH PROCESS? 1. Nomination a. The nominator accomplishes the nomination
b. The school nominee prepares ali documents following the criteria on Document analysis and have these certified by the Public Schools District Supervisor (PSDS) in-charge of the school-nominee's district. c. The documents are submitted to the Secretariat of the Screening and Selection Committee. 2. Evaluation of the nomination forms and supporting documents by the Secretariat. a. The nominator accomplishes the nomination forms and determines if he documents submitted are complete. b. The Secretariat submits the nomination forms and supporting documents to the Screening and Selection Committee (SSC). 3. Evaluation of the nomination forms and peninent documents, and preliminary judging by the Screening and Selection Committee (SSC}. a. The PSSC conducts tha pre:irninary judging of the Search based in Documents Analysis only. b. The minimum raw score in 01)Cllments Analysis is 50 points to qualify to the next level of the Search. c. The PSSC prepares the short list of preliminary winners for submission to the Final Screening and Selection Committee (FSSC). 4. Final judging by the Final Screening and Selection Committee (FSSC) a. The FSSC conducts the final judging upon receipt of the results of the preliminary judging by the PSSC on Documents Analysis. b. The FSSC conducts the Interview and Validation to determine the winners. VI. WHAT IS THE COMPOSITION OF THE PSSC AND FSSC? The Preliminary Screening Selectior. Committee (PSSC), and Final Screening and Selection Committee (FSSC) are composed of same Division Personnel of this Search. Final Screening and Selection Committee (FSSC} Chair: Dr. Redel R. Rivera Vice Chair: Mr Philip V. Austria Member: Mrs. Yolanda C. Arco Dr. Uberato T. Barsaba Engr. Zyan Blaza Engr. Segundo Escaro
Preliminary Screening Selection Committee (PSSC) Chair: Dr. Rode! R. Rivera Vice Chair: Mr Philip V. Austri" Member: Mrs. Yolanda C. Arco Dr. Liberato T. Barsaba Engr. Zyan Blaza Engr. Segundo Escaro VII. WHAT ARE THE NECESSARY ATTACHMENTS? 1. Duly accomplished nomination form with one-page write up about the school nominee. 2. Supporting documents following the specilic criteria on Documents Analysis.
• Enclosure No_2
CHECKUS"f
GAWAD KALASAG (SHIELD) School category, levels and classification OPublic Elementary School
D
Public Secondary School
Name of School: SchooiiD; Division: Region: School Address:
Legislative District: Province: School District: Date Visited/Inspected:
I. SAFETY CHECK ON EDUCATIONAL FACILITES 1.0 School Buildi School building /classroom components is/are according to the DepEd and/or National Building Code approved/standard design and specifications"
Academic or Instructional Rooms a. Wall Finish b. c. Ceili d. WindowNentilations
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e. f.
j.
k.
2.0
a. b. Guidance and Counsell c. School Canteen d. Industrial Arts Area
e. f. Science 3.0 Other Facilities a. Sports/recreational facilities (gym, basketball courts b.
c. d. e. f. 4.0 WASH Facilities number and functional WASH facilities a. Water source b. Toilets c. Handwashin facilities
Absence of cockpits, video gaming stations, bars d. and gambling places or where nocturnal activities happen within the 30 meter radius e. Absence of electrical post or other hazardous structures or facilities inside the school es 2.0 Health and Environmental Waste Segregation/Regular schedule for trash
a. disposal
No possible areas/places for mosquitoes b. breeding, bats and presence of a stray animals School First Aid Kits are available, accessible and c. adequate Implementing School Waste Management d. Program With clear and strict regulations on drugs, e. cigarettes, alcohol and vandalism in school Water source, WASH facilities and sanitation f. facilities are properly located Implement safety measures during school g. activities, sports, laboratory experiments etc. Have transportation means during emergency h. cases
1.0
School Improvement Plan (SIP) incorporating a. DRRM, CCA and GAD b. School DRRM Organizational Structure Presence of EM IS (Performance Indicators) for c. the past 3 years School personnel/students attenG~ ; .:~· KRM d. trainings, seminars, capae;r: l building and workshops on DRR!CCA Communication and Coordination mechanism e. (cellphone, telephone, handheld raaio, megaphone, etc.) School Emergency Warning Devices (pc.-ters, f. signage, flaglets, whistle, evacuation plan, etc.) With adequate space and facilities to be used as g. Temporary Learning Spaces Availability of Learning Materials to be used in the h. Temporary Learning Spaces
3.0 School
Excellent Good
Category 1. Elementary Level 2. Secondary Level
91·100% 81-90% 71-80% 61-70%
