Social Event Policy 1. Definition of Chapter Social Event A chapter social event is characterized and defined by, but not limited to the following: A. Indications of advertisement to chapter: - Information concerning the event was announced in a chapter meeting - Information concerning the event was posted in the chapter house - Information concerning the event was e-mailed to chapter distribution list - Information concerning the event was posted on the chapter Facebook page or to other on-line communities B. Hosted at fraternity house or annex. An annex is defined as any residence of 2 or more members of a fraternity. C. Many event attendees are from the chapter. D. Any event an observer would associate with the fraternity or sorority chapter. This list is not exhaustive. If in doubt, the “Duck Theory” will supersede all other event definitions. (If it looks like a duck, walks like a duck, and quacks like a duck, it’s a duck.) 2. Types of Fraternity or Sorority Social Functions Type 1: Off-campus, wet event. Alcohol is permitted at either BYOB or Third Party Vendor functions. Social Event Registration Form must be submitted two (2) days in advance. A. BYOB Events – chapters may choose to host an event where each attendee brings their own beverages (“BYOB”). These events DO need to be registered with Student Activities. B. Third Party Vendor Events – chapters may choose to host an event where alcohol is served by a licensed, insured, third party vendor. These events do not need to be registered with Student Activities. Type 2: Off-campus, dry event. Some chapters may choose to host mixers or other dry events off-campus. In this policy, sections 1-3 apply to Type 2 events. These events do not need to be registered with Student Activities. Type 3: On-campus, dry event. In this policy, sections 1-3 apply to Type 3 events. These events do not need to be registered with Student Activities. 3. Guidelines for All Types of Chapter Social Functions Temple University fraternities and sororities must take steps to ensure the safety of all event attendees. Chapters are expected to follow all state and local laws and university policies when planning any type of event. Chapters should also comply with all (inter)national organization policies and FIPG Risk Management Policy (the official risk management guidelines for Temple University Greek organizations. Applicable checklists, laws, and policies can be found in the appendix of this policy. When planning social events of all types, chapters are encouraged to consider the implications of event advertising and theme. Event flyers, themes, t-shirts, and decorations should be appropriate and in good taste. Flyers should be posted in accordance with all university policies. Fraternities and sororities meet multiple needs of college students. In all cases, scholarship must be prioritized by these organizations. In support of the academic needs of Greek students, limitations

have been set on the time period in which fraternities and sororities may host social events of any type. No social events may be held after the start of the first Study Day through the start of the third weekend of the following semester. Therefore, no events may occur during the university’s winter and summer breaks.

4. Social Event Registration Type 1A(off-campus, BYOB) functions must be registered by submitting the Social Event Registration Form. Event registration is the means to providing documentation that all participating chapters have thoroughly planned a function to ensure the safety of all attending. A. Prior to gaining the privilege to register events in a given semester, a chapter representative must attend a Risk Management Workshop hosted by Student Activities. Chapters are encouraged to share this risk management information with general membership on a regular basis. B. Social Event Registration Forms must be submitted to Student Activities (Student Center 219M) two (2) days prior to social event. C. An accurate guest list must be submitted to Student Activities by 5 PM on the Thursday prior to the event. D. Type 1-A events taking place in a residence or chapter house may only occur on Friday and Saturday nights. Type 1 events taking place in a restaurant, club, banquet hall, or other insured off-campus venues may take place on Thursday, Friday, and Saturday nights, but do not need to be registered. 5. Good Neighbor Policy Once an event taking place on or near campus is approved by the Student Activities staff, sponsoring organizations shall notify the surrounding neighborhood of the date and time it will take place. Contact information should be provided for members of the planning committee. The surrounding neighborhood shall be cleaned of litter and debris no later than 12 PM (noon) the day following an event. 6. Alcoholic Beverages at a Chapter Social Function The following additional guidelines apply to any social event where alcohol is present. A. No alcoholic beverages may be purchased through chapter funds. B. No chapter members may provide alcoholic beverages to members or guests by selling tickets or cups, by charging event admission fees, by taking up a collection (passing the hat), or by using other direct or indirect means of collecting monies from persons attending chapter functions. C. No members or guests, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any individual under the legal drinking age. D. The purchase or use of bulk quantity or common sources of alcoholic beverages (e.g. kegs, cases, etc.) is prohibited. E. No chapter may co-sponsor or co-finance a function where alcohol is purchased by any of the host chapter, groups, or organizations. F. Snacks and alternative non-alcoholic beverages must be made available. G. No-cost or low-cost alcohol may not be used as an enticement to attend events. Additionally, alcohol or alcoholic products may not be used as prizes, awards, or giveaways at events or programs.

H. In no case will events with alcohol be treated as a fundraiser by chapters, as charging at the door for alcohol-related events exposes the chapter to the greatest level of liability. I. Open parties (those with unrestricted access by non-members of the chapter without specific invitation) are prohibited. Guest lists must be included with Social Event Registration Form and posted at the door. J. Guests included on the list must present a valid, government-issued ID before gaining entry to the event. K. All persons of legal drinking age must be indicated by a wristband or hand stamp. L. Alcohol distribution must end one hour prior to the end of event, or at 1 AM, whichever is earlier. Events must end by 2 AM. 7. Third Party Vendor Event Guidelines Events held at a third party vendor are subject to all previously listed alcohol guidelines. Additionally, although third party vendor events do not need to be registered with Student Activities, the following steps should also be taken for the protection of the organization and its members. A. When an event utilizes a third party vendor/caterer, the host chapter(s) should have the vendor complete a Third Party Vendor Agreement indicting that the vendor is responsible for: a. Providing proper licensing by the appropriate state or local authority. b. This might involve both a liquor license and a temporary license to sell on the premises of the event. B. Providing a minimum of $ 1,000,000 of general liability insurance bond/policy. c. The certificate of insurance must show that the vendor has "off premise liquor liability coverage and names as additional insured the local chapter, House Corporation and general fraternity/sorority. C. Agreeing in writing to cash sales only, collected by the vendor, during the event. d. Drink specials and chapter-subsidized drink specials are not permitted. D. Assume in writing all responsibilities that any purveyor of alcoholic beverages would assume in the normal course of business. e. Checking for age 21 identification and clearly marking, those of legal drinking age with a wristband. f. Not serving minors. g. Not serving individuals who appear intoxicated. h. Maintaining control and distribution of all alcoholic beverages. i. Removing all remaining alcohol at the end of the event (no excess alcohol is to be given or sold-to the chapter). j. Removing all alcohol from the premises. 8. BYOB Event Guidelines Any event that is not held at a third party vendor must be BYOB (bring your own beverage). In addition to following all other guidelines relating to alcohol, chapters must also follow these guidelines for BYOB events. A. Each sponsoring chapter must provide at least one (1) non-drinking member at the door, two (2) non-drinking members as sober monitors, and one (1) non-drinking, 21-year-old or older member to distribute alcohol, for a total of four (4) people per chapter. The names and signatures of these individuals shall be included on the Event Registration Form.

B. To gain entry, individuals must be on posted guest list and have a valid, governmentissued ID. Individuals who are 21 years old and bring alcohol to the event receive a hand stamp or wristband upon entry to the event. C. All BYOB alcohol must be checked at the door and moved to the distribution point. D. A ticket will be given for each container of alcohol checked in. A maximum of 6 (12 ounce) aluminum containers of beer or 4 (12 ounce) wine coolers may be checked in by each of-age guest. D. Beverages in glass containers will not be permitted into functions. E. One centralized location for the distribution of alcohol will be established. This centralized location should not be prominently displayed upon entering the function. F. Anyone who wishes to acquire an alcoholic beverage that s/he brought to the event must present a ticket and show the wristband or hand stamp to the chapter member in the role of “server”. G. Only one beverage may be obtained at a time, and only by the individual who brought it to the event. Revised 09/11

Appendix A: Event Checklists Checklist for Managing Risk BYOB Events If “no” is the answer to any of the following questions, change your plans or cancel the event. Y N Did representatives from your chapter attend the Risk Management Workshop? (This workshop must be attended before any social events can be registered!) Y N Have the proper campus officials been notified? (Social Event Form should be submitted to Student Activities 2 days in advance of event.) Y N Will all state laws and city ordinances be followed? Y N Are your officers and members familiar with the Social Events Policy, the Student Code of Conduct, FIPG Risk Management Guidelines, and chapter policies related to events? Y N Has a guest list been created, included with the social event registration, and posted at the door? Y N Have four (4) active chapter members volunteered to check IDs, manage drink redistribution, and remain sober in case of an emergency? Y N Have wristbands/stamp and drink tickets been obtained? Y N Will alternative beverages and food will be available? Y N Could you convince University officials, your (inter)national President, or a civil or criminal court that your event is not potentially dangerous?

Checklist for Managing Risk Third Party Vendor Events If “no” is the answer to any of the following questions, change your plans or cancel the event. Y N Did representatives from your chapter attend the Risk Management Workshop? (This workshop must be attended before any social events can be registered!) Y N Have the proper campus officials been notified? (Social Event Form should be submitted to Student Activities 2 days in advance of event.) Y N Will all state laws and city ordinances be followed? Y N Are your officers and members familiar with the Social Events Policy, the Student Code of Conduct, FIPG Risk Management Guidelines, and chapter policies related to events? Y N Has a guest list been created, included with the social event registration, and posted at the door? Y N Is the vendor licensed to distribute alcohol? Y N Does the vendor have a minimum of $1,000,000 liability insurance? Y N Will alternative beverages and food will be available to guests? Y N Could you convince University officials, your (inter)national President, or a civil or criminal court that your event is not potentially dangerous?

Appendix B: Applicable State and University Alcohol Laws/Policies Pennsylvania State Alcohol Laws Taken from http://www.lcb.state.pa.us/portal/server.pt/community/alcohol___the_law/17511 A. PUBLIC DRUNKENNESS Section 5505 of the Pennsylvania Crimes Code (Title 18) - A person is guilty of a summary offense if he appears in any public place manifestly under the influence of alcohol... to the degree that he may endanger himself or other persons or property, or annoy persons in his vicinity. B. MISREPRESENTATION OF AGE TO PURCHASE LIQUOR OR MALT OR BREWED BEVERAGES Section 6307 of the Pennsylvania Crimes Code (Title 18) - A person is guilty of a summary offense for a first violation and a misdemeanor of the third degree for any subsequent violations if he/she being under the age of 21 years, knowingly and falsely represents himself to be 21 years of age or older to any licensed dealer, distributor or other person, for the purpose of procuring or having furnished to him, any liquor or malt or brewed beverages. C. PURCHASE, CONSUMPTION, POSSESSION OR TRANSPORTATION OF LIQUOR OR MALT OR BREWED BEVERAGES BY A MINOR Section 6308 of the Pennsylvania Crimes Code (Title 18) - A person commits a summary offense if he/she, being less than 21 years of age, attempts to purchase, purchases, consumes, possesses or knowingly and intentionally transports any liquor or malt or brewed beverages. D. REPRESENTING TO LIQUOR DEALERS THAT A MINOR IS OF AGE Section 6309 of the Pennsylvania Crimes Code (Title 18) - A person is guilty of a misdemeanor of the third degree if he/she knowingly, willfully and falsely represents to any licensed dealer or other person, any minor to be of full age, for the purpose of inducing [that] person to sell or furnish any liquor or malt or brewed beverages. E. INDUCEMENT OF MINORS TO BUY LIQUOR OR MALT OR BREWED BEVERAGES Section 6310 of the Pennsylvania Crimes Code (Title 18) - A person is guilty of a misdemeanor of the third degree if he/she hires or requests or induces any minor to purchase, or offer to purchase, liquors or malt or brewed beverages....from a duly licensed dealer for any purpose. F. SELLING OR FURNISHING LIQUOR OR MALT OR BREWED BEVERAGES TO MINORS Section 6310.1 of the Pennsylvania Crimes Code (Title 18) - A person commits a misdemeanor of the third degree if he/she intentionally and knowingly sells or... furnishes or purchases with the intent to sell or furnish any liquor or malt or brewed beverages to persons less than 21 years of age. Temple University Student Code of Conduct Taken from http://policies.temple.edu/getdoc.asp?policy_no=03.70.12

# 14. Violation of any federal, state or local law. Temple University seeks to encourage and sustain an academic environment that both respects individual freedom and promotes the health, safety and welfare of all members of its community. The university strongly encourages students to call Campus Safety Services for medical assistance for themselves or for other individuals who are dangerously under the influence of drugs or alcohol. No student seeking medical treatment for the effects of drug or alcohol use will be subject to university discipline for violating the Student Code. This medical amnesty will be granted to both the intoxicated student and to the student seeking medical assistance for the intoxicated student; however, the intoxicated student will be required to participate in the university’s Drug and Alcohol Education Program in order to receive medical amnesty. # 15. Unlawful use, possession, manufacture, or distribution of alcoholic beverages (except as expressly permitted by university regulations), or public intoxication. Alcoholic beverages may not, in any circumstance, be used by, possessed by or distributed to any person under twenty-one (21) years of age. # 16. Use, possession, manufacture, sale or distribution of marijuana, heroin, narcotics, or other controlled substances except as expressly permitted by law.

Appendix C. Applicable Philadelphia Ordinances

City Ordinances City of Philadelphia Noise Ordinance - All fraternity and sorority events should follow the City of Philadelphia Noise and Excessive Vibration regulation as listed under Title 10: Regulation of Individual Conduct and Activity, Ch. 10400 (see http://www.phila.gov/health/pdfs/air/Noise_Bill_050749.pdf for the link to the full policy). City of Philadelphia Commercial Activities on Streets Ordinance - “Sidewalk sales” is prohibited on Broad St. between Jefferson St. and Norris St. on both sides and on Cecil B. Moore Avenue between 18th St. and 12St. on both sides as listed under Title 9: Regulation of Businesses, Trades and Professions, Ch. 9-205 (see http://legislation.phila.gov/attachments/10937.pdf www.temple.edu/studentactivities for the link to the full policy).