RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 1-13-10

The Greenfield Township Trustees met in regular session at the firehouse. George Hallarn called the meeting to order and led those present in the Pledge of Allegiance. Larry Joos, George Hallarn, and John Reef were present. After each Trustee had reviewed the minutes from the 12-22-09 meeting, Larry moved to approve the minutes; George seconded, and all voted yes. After each Trustee had reviewed the minutes from the 1-4-10 meeting, George moved to approve the minutes; John seconded, and all voted yes. After each Trustee had reviewed the minutes from the 1-6-10 meeting, John moved to approve the minutes; Larry seconded, and all voted yes.

FROM THE FLOOR John Hizey of 3755 Stringtown Road was concerned about the annexation to the village of the property on Plum Road and he wanted to know if the trustees were going to oppose this. Clarence Thomas had informed the trustees there was nothing they could do to stop this. The only option is to speak with the Commissioners. John Reef stated that the trustees had turned them down, but Mr. Hizey stated they were not turned down, but there were stipulations required. Mr. Hizey felt the property owner was trying to go the easier route. Mr. Hizey felt the trustees should violently oppose the annexation. John Hizey asked if any progress had been made on the property tax sharing of Huntington National Bank, Max and Ermas and the vacant property at Ety Point Center. Currently there has been no additional talks with Lancaster in this regard. John Hizey asked about the budget and if there were any raises within the fire department. There have been no raises in the last four years. John Hizey felt the additional carry over should be used for raises in the fire department. Larry stated there are currently negotiations going on with the firemen. John Hizey asked about the Road Department additional carry over, and wanted to know why more paving in the township wasn’t completed. There is paving anticipated for this year in various areas.

FIRE DEPARTMENT BUSINESS Chief Morris distributed the run summary report. The Fire association purchased ten new tables for the fire station. The Horton medic needs some repairs to the interior and various seals in the amount of $7,213.45, Larry moved to approved, John seconded, all voted yes.

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RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 1-13-10

Blood drive is scheduled at the fire station, February 4th from 1:00PM to 7:00PM. George had asked about the fire truck being parked in the Meijer parking lot unsecured. Chief Morris stated he had handled the situation. There will be a policy forthcoming to avoid this situation in the future. Chief Morris will not be able to attend the next meeting due to the Diley Ridge Medical Center meeting scheduled.

ROAD AND CEMETERY DEPARTMENT BUSINESS Lonnie stated that the Backhoe is exactly what was demoed and ordered. Lonnie distributed road maps to the trustees. Lonnie presented a requisition for another 200 ton of salt from Cargill. Larry moved to approve, George seconded, all voted yes. Lonnie has priced Great Lakes Petroleum-State of Ohio Contract-Tankwagon against our current provider Petron; it appears the savings on the last order would have been $150.00. John moved to purchase from Great Lakes Petroleum, George seconded, all voted yes. Lonnie presented requests for pay increases and comp time. The trustees will review numbers distributed and will discuss at a later date. George moved to table, John seconded, all voted yes. The stone box is being repaired and will cost approximately $8,000.00. Lonnie should be hearing something from them in the near future. Lonnie has contacted Fairfield County to see if they are interested in working together again this year, he will be contacting Liberty also. The driveway on the property at 5227 Brook Road will not be repaired by the township. There will be some minor tamping down in the area of the mailbox. Mr. Bradford of 1414 Winding Oak Drive, had contacted Lonnie about plowing, Lonnie informed him that the area has not been turned over to the township and that it is considered private property. John Reef rode with the road crew on the roads he is responsible for.

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RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 1-13-10

FROM THE TRUSTEES George Hallarn attended the Health and Safety Council meeting to represent the Township. John Reef and Larry Joos attended the Health Department meeting last night. There is another meeting scheduled on March 1, 2010. No business was conducted due to lack of a quorum. Public Transit meeting is Friday 10:00AM at the Ag center. ZONING BUSINESS Bette distributed the Fee Collection Basic Report for review. Matt Wideman works for the City Prosecutor in regards to the Cattran property. There is pending issues with the Health Department. Bette faxed the information concerning the pool fencing and he will pursue prosecution. Larry moved to go into executive session to discuss zoning pending litigation, and personnel issues, George seconded all voted yes. George moved to come out of executive session John seconded, all voted yes. George made a motion to hire Leonard Lewis on a six month probationary period, Larry seconded, John voted no, and John stated that his reason for voting no was that he felt they were putting all their eggs in one basket. Larry made a motion due to pending litigation, that if Bette is required to work regarding litigation matters she will be paid $20.00 per hour. John seconded all voted yes. John moved to have all attendees sworn in at any hearing for trustees, zoning, or zoning appeal board meetings and tape the hearings, the minutes will be typed and signed by the voting board members and why they voted yes or no will be noted. This was the recommendation of Prosecuting Attorney Jason Dolin. George seconded, all voted yes. Jeremiah Upp contacted Larry Monday night and Lockwood & Lanier have completed all preliminary drawings for the Election House Road and turned them over to the County Engineer for approval. George moved to have Larry Joos serve as Chairman, John seconded, all voted yes. Larry moved to have George serve as Vice Chairman, John seconded, all voted yes. FROM THE FISCAL OFFICER The Fiscal Officer passed various pieces of correspondence and the Financial Reports. 3

RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 1-13-10

George moved to approve Permanent Appropriation Resolution #2010 01 13 01, Larry seconded, all voted yes. Larry moved to approve Road Capital Projects Account Resolution #2010 01 13 01R, George seconded, all voted yes. John moved approve Fire Capital Projects Account Resolution #2010 01 13 01F, Larry seconded, all voted yes.

George moved, Larry seconded, and all voted yes to pay the bills and the Payroll Electronic debit associated with warrants 25244 through 25297 listed on the attached Check Register. Receipts received since the last meeting are listed on the Receipts Report. George moved, John seconded, and all voted yes to approve financial reports and all transfers between line items. Larry asked about the discussion of turning the water and sewer district over to the county. Peg stated that the water and sewer trustees are pursuing that avenue to save district users money. Business concluded; meeting adjourned.

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