RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 3-23-16

The Greenfield Township Trustees met in regular session at the firehouse. Dave Cotner called the meeting to order and led those present in the Pledge of Allegiance. Dave Cotner, Lonnie Kosch, and John Reef were present. After each Trustee had reviewed the minutes from the previous meeting, John moved to approve the minutes; Dave seconded, and all voted yes. FROM THE FLOOR Kim Wickham reported that 5380 Havensport Road is dumping trash in their pond. Kevin stated he would contact Deputy Hummel to check on this issue. Kim Wickham asked if Gary Smith had turned in a proposal to revise the zoning book. John stated that Mr. Smith hasn’t presented his proposal yet. Kim stated that she would like to make a proposal also for completing the revision of the book. Kim stated that Mr. Smith stated he would charge $75.00 per hour; she would do it for $50.00 per hour to save the township some money. The trustees asked Kim to prepare a proposal and submit it. Scott Hall spoke about the March 8, 2016 meeting when Kevin stated that the Noise Ordinance was not worth the paper it’s written on. Mr. Hall asked what he meant by that. Kevin stated it was his opinion. Scott Hall asked if his public records request presented on February 5, 2016 had been responded to. John showed the email with the request addressed to the Fairfield County Sheriff. John made a motion that all public records request made by Scott Hall be denied due to his requests being unreasonable. Motion died for lack of second, additional research will be completed. Mr. Hall will revise his request and address it to the Trustees, Kevin and Peg. Dave will contact Prosecutor Jason Dolin in regards to the records request requirements. Mr. Hall presented a formal letter of complaint in regards to what he feels is the illegal operation of Rockmill Brewery. Mike Taylor, 4350 Old Columbus Road, was in attendance to discuss a Recreational Vehicle parked between his fence and the daycare property on Halena Drive. They are living in the RV at the Baby Bear Daycare located on Halena Drive. Kevin stated that there doesn’t appear to be any regulations against the RV, but they are not allowed to live in the unit. Mr. Taylor will provide pictures and other evidence regarding their living in the unit, and Kevin will proceed when the evidence is acquired. ZONING BUSINESS There was discussion in regards to the appointment of the Zoning Commission and Zoning Board of Appeals secretary. Kim discussed the Zoning Inspector Position Description and fees. John would like to see a 4 to 6 month period where Kevin would keep a record of time spent working. John 1

RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 3-23-16

asked about the meeting where Dave had an informational gathering with the residents surrounding the Rockmill Brewery. Dave stated it was to discuss and gather information and he will take full responsibility for the meeting. Dave stated it was very informational and both sides reviewed their concerns. Dave and Lonnie asked Kevin to provide what he thought he needed as far as hours he needs to complete his job. The Zoning Inspector Position Description was discussed and will be tabled until further information is provided. John made a motion to accept the Zoning Procedures for the Zoning Commission and the Zoning Board of Appeals into Zoning Book and Policies. Dave seconded, all voted yes. John asked if the trustees want to retain Brosius as needed. John move to retain, Dave seconded, Lonnie voted no. FIRE DEPARTMENT BUSINESS Chief Morris stated that the new truck should arrive tomorrow afternoon. Chief Morris suggested that the new Chief be limited to an area in close proximity to the township. Dave stated that some requirement was going to be added to the job posting. ROAD AND CEMETERY DEPARTMENT BUSINESS Tom stated they are berming in the area, and cleaning up the cemeteries. Tom stated that the new plow truck will be in on Monday. Tom applied for a $110,000.00 grant through Local Government by forwarding information on the Truck Purchase, the Five Year Plan along with other required information. Hopefully this will be approved and provide additional funds to the Road Department. Tom has spoken with several townships in regards to raises they received, 2%, 3% and one offered no insurance increase. Tom suggested 4% increases across the board except for him. Tom stated he would be happy with 3% to make sure his crew got the 4% increase. Jeff Bondurant $20.35 Donnie Crow $17.13, Doug Hughes $12.22, and Tom Shafer $23.57. Lonnie asked Tom if the Road Department was currently doing evaluations. Tom stated that they are not. John made a motion to give 4% across the board for the Road Department effective the 4-7-16 pay period, Dave seconded, Lonnie voted no.

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RECORD OF PROCEDINGS Minutes of

Greenfield Township Trustees

Meeting

________________________________________________________________________________ Held 7:00 PM 3-23-16

Tom stated he will be taking a mini vacation tomorrow and Friday. FROM THE TRUSTEES John discussed the Rockmill Brewery fact finding meeting that Dave attended along with the nearby residents and Rockmill Brewery owners. John stated that he felt this was not appropriate. John stated that the Zoning Commission needs to understand that the Commission is strictly legislative and work within their confines. John stated that the Zoning Commission meeting scheduled for March 29, 2016 is not the required 10 day notice. Dave will check to see if the time line is correct. FROM THE FISCAL OFFICER The Fiscal Officer passed various pieces of correspondence and the Financial Reports. Peg asked the trustees if they wanted her and Mary to review and select several of the applicants to present to them for review. The trustees agreed two or three applicants should be presented for their interview and decision process. John moved to approve Resolution #2016 03 23 01 appointing Lonnie Kosch as TIRC representative. Dave seconded, all voted yes. Lonnie moved to approve Resolution 2016 03 23 02 Transfers between line items. John seconded, all voted yes. Dave moved, Lonnie seconded, and all voted yes to approve financial reports, and all Then & Now Purchase Orders. John moved, Lonnie seconded, and all voted yes to pay the bills and the Payroll Electronic debit associated with warrants 30833 through 30869 listed on the attached Check Register. Business concluded; meeting adjourned.

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Mar 23, 2016 - John showed the email with the request addressed to the Fairfield County Sheriff. ... ROAD AND CEMETERY DEPARTMENT BUSINESS.

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