ANNUAL GENERAL MEETING

MINUTES

THE WHITTAKER

LOCATION: - Carpentry Shop 245 Francis Way New Westminster, BC

7:00

p.m.

STRATA COUNCIL 2011/2012 Calvin Kamensek (409) Kyle O'Genski (411) Kevin Mikoda (204) Catherine Barber (209) Reginald Smith (405) Martin Deschenes (311) Richard Lee (406)

CARETAKER Sorin Cocirla (604) 781-1 860

STRATA MANAGER Sue Bell Direct Phone: (604) 592-5668 E-M ai I : sbe ll@baywe st. ca Fax: (604) 592-3653

ACCOUNTANT Alwyn Li Direct: (604) 595-2781 E-M ai I : al i@ b avwe

st. ca

Fax: 604.592.3648

BAYWEST MANAGEMENT 13468 77th AVENUE SURREY, B.C. V3W 6Y3

24.HOUR SERVICE:

- BCS 3735

ATTENDANGE: 34 strata lots registered and represented in person 2 strata lots registered and represented by proxy Laszlo Antal, Baywest Management Corporation Sue Bell, Baywest Management Corporation Joanna Alexander, Baywest Management Corporation

(1)

GALL TO ORDER

The meeting was called to order at 7:00 p.m. by Laszlo Antal, Strata Manager, who welcomed the Owners and introduced the Council and representatives from Baywest Management Corporation.

(21

GALLING THE ROLL/CERTIFICATION OF PROXIES

Prior to the start of this evening's meeting, the roll was called and all proxies certified by the Strata Manager in accordance with the requirements of the Strata Property Act. Also required by the Act is that a quorum, which consists of 113 of the Owners in good standing, be present in person or by proxy in order for the meeting to be competent to proceed. The Strata Manager reported there were a total of 72 units of which 71 were in good standing of which 36 strata lots were represented; 34 in person and 2 via proxy.

The Strata Manager advised a simple majority vote was required to pass the proposed budget, ratify the Strata Corporation's Rules, ratify the Agency Agreement and to elect a new Council. The Strata Manager also advised a3/o Vote is needed to pass the four (4) special resolutions pertaining to Deficit recovery, Bylaw amendments and lighting prolect.

(3)

ELECTION OF MEETING CHAIRPERSON

ln accordance with the Strata Corporation's Bylaws, section 25 (1), the Council President was chairing the meeting and at Council's request the Strata Manager co-chaired the meeting.

(4) Phone: (604) 591-6060

Tuesday, April 12, 2011

PROOF OF NOTIGE OF MEETING

The Strata Property Act requires adequate proof of notice be given to all Owners by having notices delivered to their las! known address at least 14 days prior to the start of the meeting, indicating the date, time, place and items to be discussed. The Strata Manager reported notices were mailed to all Owners on March 22, 2011. Notices contained the Notice of Meeting, Agenda, lnsurance Summary, Proposed Budget, Special

-2Resolutions, Fee Schedule and a Proxy form. The Strata Manager certified the Notice was in accordance with the requirements of the Act. lt was then MOVED - 409 to approve the Notice of the CARRIED meeting as distributed. SECONDED - 405.

(5)

ADOPTTON OF AGENDA

Council for the year 201112012" with "General - 409 to change "Election of Strataprior to General Discussion. SECONDED - 220. first, election to with Council deal Discussion" in order CARRIED The motion was CARRIED The Owners then voted unanimously in favour of adopting the Agenda as amended. (6) ADOPTTON OF PREVIOUS MINUTES

It was MOVED

It was MOVED - 412 the Minutes of the Annual General Meeting held April 22, 2010, be adopted as CARRIED prepared and distributed. SECONDED -216. The motion was

(7)

COUNCTL REPORT

Council President, Kyle O'Genski, provided the Owners with a report on Council activities during the first fiscal year. The highlights of Council's report included:

. . . . . . .

Established, good working relationship with Baywest and the Strata Manager Learning about Strata Management Learning and understanding the Strata Corporation's finances and working within the budget Dealing with Owner related issues and concerns

Addressing common area deficiencies with the Builder Developer and their trades Managing insurance claims Hiring trades to provide services for the Strata Corporation

Mr O'Genski also thanked the Owners for their cooperation for observing the Strata Corporation's Bylaws and Rules and for helping Council performing their day to day duties.

(8)

RATTFYTNG RULES

- 216. The Owners voted CARRIED in favour of ratifying the Rules as presented (see attached).

It was MOVED - 411 to ratify the Rules as presented. SECONDED

unanimously

(9)

RATIFYING AGENGY AGREEMENT

- RESOLUTION "4"

It was MOVED 108 to ratify the Agency Agreement. SECONDED - 220. Questions from the floor were posed and answered following which a vote was called to ratify the Agency Agreement. There were CARRIED 36 in favour, 0 opposed and 0 abstentions. The motion

-

was

(10)

ANNUAL TNSURANCE REPORT

The Strata's insurance Broker is BFL Canada lnsurance Services lnc. and the Strata's appraiser company is Normac Appraisals Ltd. Each Owner was provided with a copy of the insurance for the Strata as part of the notice package, which set out the coverage and deductibles the Strata Corporation currently holds on the property. The Strata Manager highlighted features of the insurance policy which included:

-3All property coverage for $19,063,000 Directors and officers liability at $3 million

Liability coverage at $10 million

Deductibles: Water/Sewer - $25,000; All Risks - $1,000

The Strata Manager opened the floor for insurance related questions and responded to the same'

WHEN RENEWING YOUR PERSONAL HOMEOWNER'S INSURANCE ALL OWNERS ARE REMINDED TO CONSIDER INCLUDING COVERAGE FOR BETTERMENTS AND IMPROVEMENTS, AS WELL AS COVERAGE FOR THE STRATA CORPORATION'S INSURANCE DEDUCTIBLE CHARGE BACKS.

AS WELL, ALL OWNERS ARE REMINDED TO REMOVE THE 'SUMMARY OF COVERAGES" PAGE FROM THE NOTICE OF MEETING AND INCLUDE IT IN YOUR OWN INSURANCE PAPERS FOR FUTURE REFERENCE.

(11) DEFlClr RECOVERY - RESOLUTION "8" The Strata Manager read Resolution "8" out loud as follows: "Be it resolved by a three-quarter (3/4) vote of the Owners of Strata Plan BCS 3735. The Whitta-ker, that the amount of $i6.000 (sixteen thousand dollars) be raised in accordance with Section 105 (2) of the

Strataeropertyytotheownersforthepurposeofeliminatingthedeficitfor

the fiscal yeai ZOlOl2O11. This Special Levy is to be charged upon the Owners in proportion to the unit enti¡ement of their respective strata lots (see attached Special Levy Fee Schedule - Vote "8") and is due and payable upon passage on April 12,2011 by the Owners of record on that date. A late payment p"nätty of $25 pei montn will apply for any unpaid balance, starting August 2,2011. lf the amount collected exceeds that required amount, subject to Section 108 (6) of the Strata Property Act, any surplus will be returned to the owners of record at a distribution date determined by Council."

409 that Resolution "8" (Deficit Recovery) be adopted as presented. SECONDED were posed and answered following which - 406. The floor was then opened for discussion. Questions euestion was called for a vote. lt was agreed the vote would be taken by show of hands with all voters being requested to hold up their voting cards. The votes were counted, resulting in 35 in_favour, 1 CARRIED oppoìsed and 0 abstained. The motion tó adopt Resolution "B" It was then MOVED

-

was

éownerscanmakepaymentofthespeciallevybyAugust1,2011 penalties. Owners will be notified via mail if the levy amount will payment late incurring without be less after the year end adjustments.

(121

CONSIDERATION OF 2011/2012 OPERATING BUDGETS

The Strata Manager advised Owners adoption of tonight's budget would require a simple majority vote' It was MOVED - ¿Og to adopt the 201 1l2O121proposed operating budget as presented. SECONDED 406.

euestions from the floor were posed and answered following which it was MOVED - 406 to reduce the insurance deductible line item under the Whittaker's budget to $1 ,500 from $12,500. SECONDED - 220. euestion was called for a vote. The votes were counted, resulting in 6 in favour, 29 opposed and 1 DEFEATED abstained. The motion to reduce the water deductible to $1,500 was More questions from the floor were posed and answered following which it-was MOVED - 406 to reduce the insurance deductible line item under the Whittaker's budget to $5,000 from $12,500. SECONDED 306. euestion was called foravote. The voteswere counted, resulting in 12 in favour,24 opposed and DEFEATED 0 abstained. The motion to reduce the water deductible to $5,000 was

-

-4412 to increase the Repairs and Maintenance line item (account code: 7660) by in to reimburse the Owner of unit 412 for the damage caused to her vehicle by the garage .00 order $341 gate a few months ago. SECONDED - 409

It was MOVED

-

After the Owner of unit 412 provided information to the Owners present the Strata Manager asked if there were any questions. One Owner recommended not to reimburse the Owner of unit 412 and no further questions were raised. The Strata Manager called for a vote and it was agreed the vote would be taken by show of hands with all voters being requested to hold up their voting cards. The votes were counted, resulting in 1 in favour, 33 opposed and 2 abstained. The motion to increase the budget by $341 .00 for the purpose of reimbursing unit 412 for damages to her car by the garage gate was DEFEATED

After a thorough discussion the Strata Manager called for a vote on the proposed budgets for both the Whittaker and the Boiler House. lt was agreed the vote would be taken by show of hands with all voters being requested to hold up their voting cards. The votes were counted resulting in 23 in favour, 9 CARRIED opposed and 4 abstained. The motion to adopt the 201 112012 Operating Budget was STRATA FEES: The new budget takes effect May 1 ,2011. Please find attached a copy of the approved budget and listing of Strata Fees for each strata lot. Owners previously making payment by way of an automatic withdrawal from their bank accounts need not take any action, as the management company will adjust their maintenance fees to the new schedule. This adjustment will be made on May 1, 2011. Owners making payment by way of post-dated cheques are encouraged to send a new series of 12 cheques (May 1 , 2011 through April 1 , 2012) to the management company. Those Owners currently not on the preauthorized chequing program, but who may wish to have their fees withdrawn automatically can contact Alwyn Li at Baywest Management. (604.595.2781, email: [email protected]) Cheques should be dated for the 1st of each month and made pavable to 8CS3735. Strata Fees are effective May 1 ,2011and all fees are due and payable on the first day of each and every month.

(r3)

%

voTE RESOLUTIONS

- "C". "D" AND "E" - BYLAWS AND LIGHTING PROJECT

The Strata Manager read Resolution "C" out loud as follows: "Be it resolved by a 3/4 vote of the Owners of Strata Plan 8CS3735, The Whittaker, that Bylaw 23 (1) (a) (b), "Maximum Fine", be repealed and replaced with the following:

"23.

Maximum Fine

23.1

The Strata Corporation may fine an Owner or tenant a maximum of

(a) (b)

$200.00 for each contravention of a Bylaw, and $50.00 for each contravention of a Rule."

- 204 that Resolution "C" (Maximum Fine) be adopted as presented. SECONDED 216. The floor was then opened for discussion. Questions were posed and answered following which Question was called for a vote. lt was agreed the vote would be taken by show of hands with all voters being requested to hold up their voting cards. The votes were counted, resulting in 36 in favour, 0 CARRIED opposed and 0 abstained. The motion to adopt Resolution "C" was It was then MOVED

The Strata Manager read Resolution "D" out loud as follows:

"Be it resolved by a 314 vote of the Owners of Strata Plan 8CS3735, The Whittaker, that Bylaw "Payment of Strata Fees", be repealed and replaced with the following:

1.,

-5-

1.0 (1)

FEES AND ASSESSMENTS

An Owner shall:

(a) (b) (2)

pay strata fees on or before the 1't day of the month to which the strata fees relate; and

pay all Special Levies in accordance with the resolution approving such Special Levy in accordance with the Act;

The Strata Corporation shall cause to be prepared a budget for the coming fiscal year

in

accordance with the following:

(a)

a copy of the budget shall be distributed to all Owners with the notice of the annual general meeting, no less than 2 weeks in advance of the meeting, and will be accompanied by a financial statement;

(b)

if the budget is approved by a majority vote at the annual general meeting, it shall be implemented accordinglY; and

(c) (3)

Owners will be informed, within 2 weeks following the annual or special general meeting at which a budget is passed, of any changes to their strata fees resulting from that budget.

The Common Expenses set forth in each budget shall be payable to

the

Strata

Corporation in accordance with the following:

(a)

payment shall be made in 12 equal consecutive installments, in advance, to be paid on the 1't day of each and every month;

O)

at the request of the Strata Corporation, an Owner shall deliver a series of post dated cheques, within 30 days of the request, in payment of the installments for strata fees;

(c)

where the Strata Corporation has retained the services of a property manager or property management company, the Strata Corporation may forward payments of strata fees to such management company;

(d)

a property manager or an Owner's bank account property management company, and an option for direct debit to is availâble foi payment of strata fees, the Strata Council shall authorize the property management company to make this alternative available to the Owners.

where the Strata Corporation has retained the services of

(4)

An Owner may apply in writing to the Strata Corporation for a statement setting forth as of its due date the amount of any unpaid assessments due and owing from the Owner, and the Strata Corporation shall furnish the Owner with a statement within 10 days of receiving the written application.

(b)

Overdue strata fees shall bear interest at a rate of 10% per annum, compounded annually, not in advance, from the date when due until the date when paid; The Strata Corporation may levy a fine of $25.00 each time an Owner fails to pay strata fees in accordance with Bylaw (1) (a).

It was then MovED - 216 that Resolution "D" (Fees and Assessments) be adopted as presented. sEcoNDED - 405. The floor was then opened for discussion. Questions were posed and answered following which euestion was called for a vote. lt was agreed the vote would be taken by show of hands with alliroters being requested to hold up their voting cards. The votes were counted, resulting in 36 in CARRIED favour, 0 opposed ãnO O abstained. The motion to adopt Resolution "D" was

-6The Strata Manager read Resolution "E" out loud as follows: "Be it resolved by a three-quarter (3/4) vote of the Owners of Strata Plan 8CS3735, The Whittaker, that the amount of $i5,000 (fifteen thousand dollars) be raised as a one-time Special Levy to the Owners for the purpose of re,rnwingtne Otack bollards from the front of the building and installing 3 street light poles. This Special Levy is to Oe charged upon the Owners in proportion !o the unit entitlement of their respeciiue strata lots (see attached Special Levy Fee Schedule - Vote "E") and is due and payable upon par.age on April 12,2011 by the Owners of record on that date. A late payment penalty of $25 per month-will apply for any unpáiO balance. The levy includes the Baywest administration fees as per the Agency Agreement ($g.OO plus HST per transaction). Any excess funds after completion of the project wilt Oe dealt with in accordance with section 108 of the Strata Property Act."

MOVED - 306 that Resolution "E" (Lighting Upgrade) be adopted as presented. SECONDED - 409. The floor was then opened for discussion. Questions were posed and answered following which Question was called for a vote. lt was agreed the vote would be taken by show of hands with all-voters being requested to hold up their voting cards. The votes were counted, resulting in I in DEFEATED favour, 35 opposedãnd 0 abstained. The motion to adopt Resolution "E" was

It was then

(14\

ELECTION OF THE 2011/2012 STRATA COUNGIL

The Strata Manager informed the Owners present that in accordance with the Strata Corporaiion's Bylaws there can be a minimum of 3 and a maximum of 7 Council Members. The following Owners agreed to let their names stand for Strata Council office:

(204) ' (406)

Kevin Mikoda Ka¡ Simard (219) Richard Lee

1) (212) (405)

Kyle O'Genski (41 J¡h-Hee Choi Reginald Smith

Martin Deschenes (31 Sonny Johal Catherine Barber (209)

(416)

1)

Judy Wozencroft (404) Calvin Kamensek (409)

The Strata Manager called for additional nominations from the floor. As none were received after 3 successive occaJions, the above noted Owners were requested to introduce themselves to the ownership prior to an election being held. Owners were requested to put the names and/or unit number of the people they were voting for on the voting cards provided. The cards were tallied by Joanna Alexander from Baywest Manãgement Corporation and a volunteer Owner and the following Owners were elected as the 201112012 Strata Council: Calvin Kamensek (409) Kyle O'Genski (411) Kevin Mikoda (204) Catherine Barber (209) Reginald Smith (405) Martin Deschenes (31 1) Richard Lee (406) Council positions will be determined at the next Council Meeting on May 10,2011.

(15) GENERAL DISCUSSION

AND QUESTIONS

During the general discussion and question period the following issues were raised:

-

Usage of Boiler House Looking at ways to reduce the budget next year Bike Storage Landscaping

-7

-

(16) TERMTNATTON There being no further business, SECONDED

- 220.

it was MOVED

-

204

to

terminate the meeting

at 9:47

p.m. CARRIED

Laszlo Antal Strata Manager

Please be advised you should retain copies of Gouncil and General Meeting Minutes for a period

of2

The Whittaker BCS 3735

General rules

Parking area

1.

All residents must wait for the parkade gates to close completely when exiting/entering the parkíng areas. Residents should not follow other vehicles through the parkade gate(s) (i.e. tailgating); only one vehicle should enter/exit the gate at a time for security reasons.

2.

Only vehicles with current registration and insurance in force shall be allowed in the parking areas, unless a copy of a valid "unlicensed vehicle policy" with a minimum of one hundred thousand dollars ($100,000) "basic third party legal liability" coverage is prominently displayed in the vehicle. A copy of the policy must be provided to the Property Manager.

3.

Owners/tenants or occupants are responsible for the cost of repairing damage to their assigned parking stall as a result of leakage of gas, oil or other negligent act. No cardboard allowed on garage floor to catch oil spill, it is a fire hazard.

4.

No repairs or oil changes to vehicles or other mechanical equipment are permitted anywhere on the common property.

5.

The parking area is not to be used for recreational purposes (i.e. skateboarding, rollerblading, etc.).

6.

Parking spaces are for motorized vehicles only. Storage of any other item is not permitted. Items stored are subject to removal without notice.

7.

The strata corporation may have a vehicle in violation of any of the bylaws or rules towed and impounded at the vehicle owner's risk and expense.

B. Please obey the 10 KM/H speed limit in the parking garage. 9. You must park within the lines of your assigned stall. Some stalls are tight and any violations will result in a fine.

10.

VISTTOR PARKING RULES

.

Owners/tenants are not permitted to park in the designated visitor parking stalls; these are for visitors only.

.

The visitor parking pass allows a visitor to park for 72 hours continuously or 10 calendar days in a month period without being towed. This means that if you park for longer tl-tan 72 hours or for more than 10 nights or days in a month, you will be towed.

.

Residents wíll be issued one vísitor-parking pass for short-term parking in the visitor parking area. Visitors must display this pass at all times while parked in visitor parking. If a visitor is staying for longer than 72 hours, a long-term parking pass must be obtained from the Resident Manager or member of the Strata Council. Parking passes will be replaced at a cost of $50.00.

.

Ten minutes parking in roundabout. One hour parking with loading pass, Violators will be towed at owners expense

Common areas 1.

All common area traffic ways (including, but not limited to: hallways, stairwells, equipment areas and unassigned lockers) must remain clear at all times (i.e. no mats, shoes, trash, statues, etc.). Storage of any item for more than 10 minutes is not permitted and is subject to removal without notice.

2.

Outside of door must remain same throughout building. This includes stripping on bottom of door. It is not permitted as it causes issues with our make-up air unit and pressure throughout building.

3. 4.

Loud noise is not permitted in any of the common areas.

Smoking, drinking or use of any drugs is not permitted in any of the common areas, including patio. Anyone found to be using drugs will be reported to the New Westminster police.

5.

There is a $200,00 move in fee, which includes the move out fee. The move in fee must be paid to the Strata Corporation by any Owner who is moving into or out of The Whittaker, subsequent to one initial move in for each unit, purchased from Developer. Both, the Resident Manager and Property Manager must receive 48 hours notice, and all moves must be arranged during the hours of 9:00 a.m. and 5:00 p.m. Current residents bringing in or having large items delivered, must also reserve the elevator with the resident manager or property manager so that the elevator can be locked off and padding installed to prevent damage to the elevator. There is no charge for this service. Anyone moving large furniture without havíng blocked off the elevator is subject to a fine.

6.

Any damage that occurs to any walls, floors or other common area must be reported to the Resident Manager or Property Manager and will be repaired at the cost of the person responsible.

7.

Anyone noticing any suspicious people inside the building(s) should notify the Resident Manager or any member of the Strata Committee or contact Police.

B.

The Strata Council must approve Signs, arrows or other real estate notíces and their placement. No other signage is allowed,

9.

Bulletin boards in mailrooms are to be used for posting notices. Notíces are to display unit number of issuer and date of placement. All notices will be removed two weeks after placement.

Patio and Balconies 1. The only items permitted on the balconies and patios are bona fide patío furniture, plants and propane or gas barbeques (no laundry, no appliances, etc). Balconies or patios are not be used for storage. Outdoor storage units must be approved by Strata Council.

2. Charcoal barbecues and food smokers are not permitted. Propane or gas barbeques are permitted, but must be maintained in good operating condition.

3. Nothing (such as, but not limited to, plant containers) should be attached in such a way that causes damage to the building envelope.

4.

Use of drugs on patios constitutes criminal activity and will be reported to New-Westminster police. You can also be fined by Strata in accordance with Bylaw 3.

5. Nothing should ever

be thrown over or caused to drop off a

balcony (including but not limited to: spitting, cigarette butts, shaking mops, wash water etc.) - Strata to discuss patio washing procedures.

6. Satellite dishes are not permitted on balconies or anywhere

on

common property or limited common property.

7. Christmas lights are permitted from November 1't until January 31't providing that they are installed in a way that does not damage the building envelope.

B. Planters are permitted on balconies and entrances as long as there

are

proper drain trays under each pot or container and they are maintained.

Pets and other animals 1. The owner of a pet will registerthe pet with the Strata Council when the pet is first introduced into the unit.

2.

Pets are not allowed

to urinate or defecate on the common

property.

3. Only pets of the following nature may be kept on the Premises: a) a reasonable number of fish or other small aquarium animals;

b) a reasonable number of small caged mammals;

c) a reasonable number of caged birds; d) no more than 1 cat; or e) no more than 1 dog, provÍded that such dog is not a Prohibited Dog; f) "Prohibited Dog" means:

.

a dog which has previously bitten or attacked any Person or pet, whether such bite or attack occurred

.

4.

on the Premises or not; or a dog which is anY of the following breeds 1. Pit Bull Terrier; 2. American Pit Bull Terrier; 3. Pit Bull; 4. Staffordshire Bull Terrier; 5. American Staffordshire Terrier; 6. Rottweiler; 7. Doberman Pínscher; or B. Presa Canario; 9. or is a mixed breed which includes any of the above.

No Owner shall keep or permit

to be kept on the Premises:

a) a Prohibited Dog; or b) an exotic pet, including but not limited to livestock, fowl, snakes, reptiles, spiders, or large members of the cat familY;

5. An owner/tenant or guest must clean up pet droppings immediately and properly dispose of them. An owner/tenant or occupant is also responsible for cleaning up any pet "accidents" in the interior common areas (i.e, cleaning up soiled carpet).

6.

Feeding of birds or wildlife, including pets is not permitted on the

common property or limited common property.

7. Aquariums filled with water should not exceed 50 gallons, unless the owner/resident has specific peril insurance in their homeowner policy. A copy of the policy should be provided to the Property Manager.

B" Pets should be kept on a leash at all times on the common proPertY.

General

1.

All strata lots must retain the original blinds to maintain the consistent appearance of the building exterior. Interior draperies may be added provided they have a neutral colored lining.

2.

Windows must not be covered by any material (i.e. tinfoil, flags, posters, sheets, cardboard, etc) other than recognized blinds or draperies.

3. Seasonal decorations may only be hung during a given seasonal holiday using appropriate over-the-door hangers and must not interfere with the common area hallway.

4. Any owner/tenant requesting an exemption from a rule must request an approval, in writing, from the Strata Council.

5.

No appliances, or vacuum between 11PM and 7AM. This time period will be considered "Quiet time".

6. Excessive noise during "Quiet time" is not acceptable and will result in fines to the offending party.

Storage Facilities

1.

Do not store flammables or explosives including, but not limited to, pressurized containers, propane tanks, petroleum products, oily rags and paint thinner. Food storage is also not permitted in the storage lockers.

Garbage and Recycl¡ng:

1.

Paper, cardboard, glass, tin cans and recyclable plastics should be placed IN their respective recycle bins.

2.

Garbage is to be bagged, tied and placed IN the garbage bin, no dumping allowed, garbage must be placed in the bin.

Insurance

1.

Where an act or omission by an owner/tenant or his/her guests causes an increase in the insurance costs, the owner/tenant shall pay to the Strata Corporation, in addition to any fine otherwise levied or payable pursuant to the Bylaws, the amount of the increase in the insurance costs.

2.

If damage (the "Damage") is caused to the Insured Property by an act or omission from an owner/tenant or his/her guests (the "Responsible Owner") the Strata Corporation may:

a. b. c.

4.

Make a claim with its insurer for the cost to repair the damage (the "Repair Costs"); Repair the damage; and Deliver written notice to the Responsible Owner of the amount of the Repair Costs. Within 30 days of receipt of this notice, the Responsible Owner shall pay to the Strata Corporation the ded uctible.

Each owner of a strata lot is solely responsible for all form of property and líability insurance on his/her strata lot and all or any fixtures, contents, or improvements therein and thereto against perils not insured by the Strata Corporation, for amount in excess of amounts insured by the Strata Corporation, and for whatever is not covered by the insurance policies of the Strata Corporation.

The Whittaker (bcs3735) Adopted Budget - May 1,2011 To April 30,2012

z0ll-2012 Ado,pted

Account Name

Aecount

5035-0000 5285-0000 5290-0000 531 0-0000 5385-0000 541 0-0000 5500-0000

RECEIPTS / REVENUE Bylaw Penalties lnterest lncome Fobs/Keys/Remotes Late Payment Penalty

Moveln/Out Fee Other lncome Owners' Contributions

TOTAL RECEIPTS / REVENUE

Budget

0.00

0.00 0.00 0.00 0.00 0.00 285,500.01

-Ttg5"soo^01

EXPENSES & RESERVES ADM IN ISTRATIVE EXPENSES 6004-0000 Statutory Review of Trust Accounts

6008-0000 6018-0000 6028-0000 6068-0000 6078-0000 6080-0000 6088-0000 6098-0000 61 '12-0000 6128-0000

350.00 1,000.00 227.50 285.00 200.00

AdditionalServices Appraisal Bank Charges Miscellaneous lnsurance Deductibles / Claims lnsurance Premium Legal Fees Management Fees Office Expense Postage/Copies/Office Exp.

TOTAL ADMIN ISTRATIVE EXPENSES

'12,500.00

45,000.00 1,000.00 21,288.96 0.00 600.00

@

EMPLOYEE EXPENSES 621 6-0000

6302-0000 6308-0000 631 6-0000 6336-0000

7002-0000 7048-0000 7069-0000

Caretaker's Bonus

500.00

TOTAL EMPLOYEE EXPENSES

500.00

UTILITIES Cablevision / lnternet Electricity Gas Water & Sewer

500.00 17,000.00 24,000.00 38,000.00

TOTAL UTILITIES

79,500.00

CONTRACT / BLDG EXPENSES Alarm Monitoring Elevator & License Fire Protection

1,400.00 7,000.00 1,500.00

The Whittaker (bcs3735) Adopted Budget - May 1,2011 To April 30,2012

2011-2012

:

Account 7076-0000 7080-0000 7096-0000 71 00-0000 71 26-0000

7144-0000

Account Name

Adopted Budget

Garage Door Garbage Collection Janitorial Landscaping Mechanical Pest Control

800.00 16,000.00 22,000.00 15,000.00 2,500.00 970.00

TOTAL CONTRACT / BLDG EXPENSES

6?r?0"00

REPAIRS & MATNTENANCE EXPENSES Bike Rack Dryer Vent Clean/Maintenance 758B-0000 Repairs & Maintenance 76ô0-0000 Gutter Cleaning 7680-0000 lrrigation 7702-0000 Parking Lot Cleaning 7760-0000 Snow Removal 7848-0000 Supplies 7882-0000 Window Cleaning 791 2-0000

7522-0000

TOTAL REPAIRS & MAINTENANCE EXPENSES

0.00 1,500.00 7,500.00 900.00 500.00 1,000.00 500.00 500.00 1,500.00 13,900.00

RECREATION FAGIL¡TIES EXPENSES

8502-0000

Boiler House

16,024.00

TOTAL RECREATION FACILITIES EXPENSES

16,024.00

TOTAL OPERATING EXPENSES CRF & OTHER BUDGETED RESERVE FUNDS 8920-0000 ContingencyReserveFund TOTAL RESERVE FUNDS TOTAL EXPENSES & RESERVES SURPLUS / (DEFIClr)

259,545.46 25,954.55 25,954.55 285,500.01

The Whittaker (bcs3735) Adopted Strata Fee Schedule For the Year May 1,2011 To April 30, 2012 Old Strata Unit#

SL#

5

U/E 59 59 59 59 60

6

9B

7

58 84 85 85 84 98

101

1

102

2

103

3

104

4

105 106 107 108 109

110

8 9 10

111

11

112

201

12 13 14 15 16 17 18 19

202

20

203

21

204

211 212

22 23 24 25 26 27 28 29 30

213

31

214

302

32 33 34 35 36 37 38 39 40

303

41

304 305

42 43 44

113

114 '|'15 116 '|'17

118

205

206 207

208 209 210

215

216 217 218 219 220 301

306 307

45

120 87 107 96

Fee $173.83 $173.83

$173.83 $173.83 $176.77 $288.73 $170.88 s247.48 $250.43 $250.43 $247.48 s288.73 $353.54 $256.32 $315.24 s2B2.B4

87 107 96 99 84 106 75 59 59 60

$238.64 s218.02 s220.97 $173.83 $173.83 $176.77 9176.77 $271.05 s276.94 s170.88 s247.48 $250.43 $250.43 s247.48 $291.67 $353.54 $256.32 $315.24 $282.84 $291.67 s247.48 s312.30 $220.97 s173.83 $173.83 $176.77

102

$300.51

114

$335.87 $247.48

81

74 75 59 59 60 60

s2 94 58 84 85 B5

84 99

120

B4

(Jperat¡ng

Portion s205.33 $205.33 $205.33 $205.33 $208.81

s341.05 $201.85 $292.33 $295.81 $295.81

$292.33 $341.05 $417.61

s302.77 $372.37 $334.09 $281.89 $257.53 $261.01

$205.33 $205.33 $208.81 $208.81

$320.17 9327.13 $201.85 $292.33 $295.81

s295.81 $292.33 $344.53 $417.61

$302.77 $372.37 $334.09 $344.53 s292.33 $368.89 s261.01 $205.33 $205.33 $208.81

$354.97 $396.73 s292.33

GRF Portion $20.53 $20.53 $20.53 $20.53 $20.88 $34.1 0 $20.1 B

929.23 $29.58 $29.58 929.23 $34.10 841.76 $30.28 $37.24 $33.41

$28.1 I

$25.75 $26.10 $20.53 $20.s3 $20.88 $20.88 $32.02 932.71

$20.18 s29.23 $29.58 $29.58 $29.23 $34.45 $41.76 s30.28 s37.24 s33.41 $34.45 929.23 $36.89 $26.1 0

$20.53 $20.53 $20.88 $35.50

s39.67 $29.23

Fee lnc bv $52.03 $52.03 $52.03 $s2.03 952.92 $86.42 $51 .15

$74.08 $74.96 s74.96 $74.08 $86.42 $105.83 $76.73 $94.37 $84.66 971.44 $65.26 $66,14 $52.03 $52.03 s52.92 $52.92 $81.14 $82.90

Adopted Strata Fee s225.86 $225.86

s225.86 $225.86 $229.69 $375.15 $222.03 $321.56 $325.39 $325.39 $321.56

s375.15 s459.37 s333.05 $409.61

$367.50 $310.08 $283.28 $287.11 $225.86 $225.86

$229.69 $229.69

s352.19 $359.84

$51 .15

s222.03

$74.08 $74.96 $74.96 $74.08

$321.56

$87.31

s105.83 $76.73 $94.37 $84.66 $87.31

$74.08 $93.48 $66.14 $52.03 $52.03 s52.92 $89.96 $100.53 $74.08

$325.39 $325.39

$32r.56 $378.98 $459.37 $333.05 $409.61

s367.50 $378.98 $321.56 $405.78 $287.11

$225.86 $225.86 $229.69 $390.47 $436.40 $321.s6

The Whittaker (bcs3735) Adopted Strata Fee Schedule For the Year May 1,2011 To April 30, 2012

old strata Unit#

SL#

308 309 311

46 47 48 49

U/E 85 85 84 99

310

312

50

120

313

51

314

317 318 401

52 53 54 55 56 57

B7 107

96 99 84 106 74

402

5B

5B

403

59 60

315 316

404 405 406

61

5B

122 119 100

411

62 63 64 65 66 67

412

6B

4',13

69

83 97 116 86 86 97

4',14

70

95

415 416

71

83 106

407 408

409 410

72

Monthlv ï otal Annual

Total

B4

6,215

Fee $250.43 s250.43 s247.48 $291.67 s353.54 $256.32 s315.24 $282.84 $291.67 s247.48 $312.30 9218.02 $170.88 s170.88 s359.44 s350.60 s294.62 s247.48 s244.53 $285.78 $341.76 $253.37 $253.37 $285.78 $279.89 $244.53 s312.30 $18,310.66

x12

5219,727.92

operatrng Portion

Adopted CRF Portion $29.58 $29.58 929.23

Fee lnc bv $74.96 $74.96 $74.08

$344.53 $417.61 $302.77 $372.37 $334.09 $344.53 $292.33 $368.89 $257.53 $201.85 $201.85

$34.45

$87.31

$41.76 $30.28 $37.24

$105.83 $76.73 $94.37 $84.66

$424.57

s42.46

$414.13 $348.01 $292.33 $288.85

941.41 $34.8C

$337.57

$33.76

$403.69 $299.29 $299.29

$40.37

$295.81 $295.81

s292.33

$33.41 $34.45 $29.23 $36.89

$87.31

$330.61 $288.85 $368.89

$29.93 $29.93 $33.7€ $33.0€ $28.88 $36.89

$74.08 $93.48 $65.26 $51.15 $51.15 $107.59 $104.94 $88.19 $74.08 $73.20 $85.55 $102.30 $75.85 $75.85 $85.55 $83.78 $73.20 $93.48

s21.628.79

s2.162.88

$5.481.01

$337.57

x12

s25.7a s20.1

I

$20.1 B

$29.23 $28.88

x12

$259,545.46 $25,954.55

x12

Strata Fee $325.39 s325.39 s321.56 $378.98 $459.37 $333.05 $409.61

$367.50 s378.98 $321.56 s405.78 s283.28 $222.03 s222.03 $467.03 $455.54 $382.81

$321.56

$3r7.73 s371.33 $444.06 $329.22 $329.22 s371.33 s363.67 $317.73 $405.78 $23,791.67

x12

$65,772.09 $285,500.01

The Boiler House Adopted Budget - May 1, 2011 To April 30, 2012

2ß11-2012

5285-0000 541 0-0000 5702-0000

Adopted Budget

Account Narne

Account

RECEIPTS / REVENUE lnterest lncome Other lncome Strata Contribuiions

TOTAL REGEIPTS / REVENUE

0.00 0.00 84,631.56

-S 84^631s6

EXPENSES & RESERVES

6028-0000 6076-0000 6078-0000 6080-0000 6098-0000 61 28-0000

ADMINISTRATIVE EXPENSES Bank Charges Insurance Appraisal lnsurance Deductibles / Claims lnsurance Premium Management Fees Postage/Copies/Office Exp.

300.00 0.00 25,000.00 6,000.00 0.00 360.00

31,660J0

TOTAL ADMIN ISTRATIVE EXPENSES

6308-0000 6336-0000

UTILIT¡ES Electricity Water & Sewer

5,800.00 5,000.00 10,800.00

TOTAL UTILITIES

7002-0000 7069-0000 7096-0000 71 00-0000 71 26-0000 71 82-0000

CONTRACT / BLDG EXPENSES Alarm Monitoring Fire Protection Janitorial Landscaping Mechanical Security

3,000.00 3,000.00 13,400.00 4,000.00 '1,600.00 0.00 25"0OOOo

TOTAL CONTRACT/ BLDG EXPENSES

7660-0000 7680-0000 7702-0000 781 8-0000 7882-0000 791 2-0000

REPAIRS & MAINTENANCE EXPENSES Repairs & Maintenance Gutter Cleaning lrrigation Roofs, Gutters & Drains Supplies Window Cleaning

TOTAL REPAIRS & MAINTENANCE EXPENSES 8504-0000 85'16-5000

8532-0000

3,500.00 0.00 500.00 500.00 500.00 1,000.00

-

1,300.00 2,000.00 700.00

Gablevision Fitness Equipment Repair Satellite Radio

TOTAL RECREATION FACILITIES EXPENSES

---

CRF & OTHER BUDGETED RESERVE FUNDS Deficit Recovery

7,171.56 7,171.56

TOTAL RESERVE FUNDS TOTAL EXPENSES & RESERVES SURPLUS / (DEFlClr)

4i000^00

77,460.00

TOTAL OPERATING EXPENSES

8934-0000

6.000"00

-

84Sã156

The Boiler House Adopted Strata Gontribution Schedule For the Year May 1,20'11 To April 30, 20'12

Annual Annual Average Per Unit Adopted Monthly UE Gontribution (%) Gontribution Per Month Gontribution * 6,213 18'93o/o $16,024 $18.55 $3,655.16 17,007 51.83% $43,862 $18.28 $1,863.36 8,670 26.42% $22,360 $31.58 $198.80 2.82% $22.09 925 $2,386 $7,0s2. $90.49 32,815 100.00%

strata Total

Name Strata Plan Lots BCS3735 72 The Whittaker The Grove Phases 1 - 5 BCS2702 2OO BCS2355 59 Glenbrook BCS2772 I Nurse's Lodge Building

Total

AnnualGontribution Nofe: * Monthty contribution will be adiusted as new phase(s) of The Grove joins

$84,631.56

The Whittaker - BCS3735 Adopted Special Levy - B Deficit Recovery

Unit

sL#

Unit Ent¡tlement

Pavment 151.89 151.89 151.89 151.89

101 LO2

1

59

2

59

103

3

LO4

4

59 59

105 106

5

60

L54.47

6

9B

252.29 L49.32 216.25 218.83 218.83

to7

7

58

108 109 110

I

B4

10

ttl

11

lt2

t2

85 85 84 98

113 113 113

13

L20

32 36

r20

tt4

t4

87

115

15

to7

r16 tL7

16

96

247.L4

T7

81

208.53

9

99

2t6.25 252.29 308.93 308.93 254.47 223.97 275.46

118

18

74

190.51

20L

19

75

202 203 204

20

59

205 206

23

r93.08 151.89 r51.89 154.47 ts4.47 236.8s

2fJ7

208 209

27

59

22

60 60 92 94

24 25 26

B5

B4

2t6.25

99

75

254,47 223.97 275.46 247.L4 216.25 272.49 193.08

59

15r.89

27

84

28 29 30

B5

31

33

87

34

r07

35 37

96

3B

106

301

39

302

40

2LO

2tL 2L2 213 215 216 217 219 220

242.OO

149.32 216.25 218.83 218.43

5B

B4

The Whittaker - BCS3735 Adopted Special Levy - B Deficit Recovery

303

4t

59

304

60

312

42 43 44 45 46 47 48 49 50

313

51

87

314 315 316 3L7 318

52

L07

53

96 99

305

306 307 308 309 310 311

401

4f)2 403 404 405 406 4fJ7

408 409 4LO

411 412 4L3 4L4

4t5 4t6

54 55 56 57 58 59 60

151.89 154.47

LO2

LL4 84 85 85 84

99

t20

B4 106

262.59 293.44 216.25 218.83

2r8.83 2t6.25 254.47 308.93 223.97 275.46 247.L4 254.47 216.25 272.49 190.51 L49.32 149,32

74 58 5B

122

61

119

62 63 64 65 66 67 68 69 70

100 B4 83 97

t16

314.08 306.36 257.44 216.25 213.68 249.72 298.63 22L.40 22L.40

86 86 97 95

7t

B3

72

106

6t2L5

249.72 244.57 213.68 272.49 16,000.05

baun¡est. y'

nt¡t]¡Êo¡lr.:¡¡l curp

PRE- AUTHORIZED PAYMENT SERVICE AGREEMENT The undersigned hereby authorizes BAYWEST MANAGEMENT CORPORATION to draw monthly debits by paper or electronic entry covering payments due by the undersigned to: strata Lot

Strata Plan:

u,[T-fl

Buitdins Name:

It

Owner(s) Name:

unitAddress:* Phone#:

[T-f[l

-

m m[il

Type of Service (mark one): Business

Starling on firsi day of: (MM-YY)

n

*[T-fl

Monthly strata fees

l-l

p"r"on"t

n

!

nrontnrv charges (e.g. parkins, storase,

","1

il

l-l-l-f-] $ m

To authorize withdrawals to clear arrears, please initial Oo-

l--]

The undersigned hereby:

1.

Acknowledges that this form must reach Baylvest Management Corporation 7 business days before the month for the withdrawal to be effective the 1"tday of the following month. Late forms will be processed at a later date and the undersigned will ensure that sufficient funds are set aside and available in the month concerned for the withdrawal'

2. 3.

Warrants that all persons whose signatures are required to sign on this account have signed this agreement; Acknowledges that, in order to cancel this agreement, written notice of revocation shall be given to Baywest Management Corporation 7 business days prior to the next scheduled date of pre'authorized debit.; Acknowledges that any delivery of this authorization by you constitutes delivery by the undersigned to the processing institution; Agrees to inform Baywest Management Corporation in writing of any change of account information provided ¡n this authorization 7

4. S.

business days prior to the next scheduled date of pre-authorized debit;

6. 7

Authorizes Baywest Management Corporation to increase/decrease amounts drawn on the accountfrom year to year as future budgets adopted by my Strata Corporation affect monthly strata fees; AND Agrees to waive the pre-not¡fication requirements of Rule H1 515(a) of the Canadian Payments Association.

.

I have certain recourse rights if any debit does not comply with this agreement. For example, I have the right to receive reimbursement for any pAD that is not authorized or is not consistent with this PAD Agreement. To obtain a form for a Reimbursement Claim, or for more information

on my/our recourse r¡ghts, I may contact my financial institution or visit www.cdnpay.ca.

I understand the personal information provided above is for the purposes of identifying and communicating with me, processing payments, ensuring the orderly management of the Strata Corporation and complying with legal requirements. I hereby authorize the Strata Corporation to collect, use and disclose my personal ¡nformation for these purposes.

Date

Signature

Banking information must be provided via void cheque or on document verified by your financial institution.

PLEASE ATTACH A VOID CHEQUE HERE

Please return this form to Baywest Management Corporation 7 business days before the month for the withdrawal to be effective the 1st day of the following month. Late forms will be processed at a later date.

T:æxt604-592-6114 T*lîfre*Fxx:1-877-592-3647 Er*arl: på[email protected]!yq$t.ÇA M*i9r 13468 77th Ave, Surrey, BC V3W 6Y3 :

J

l\ii!;l

.,1