RRISD Employee / Student Travel Request and Approval Form A Traveler Information

Name

Business Phone #

Campus / Dept #

Employee #

Campus / Dept Name

Organization/Club

Each Traveler must complete a form. If traveling with students, only one Traveler is required to complete the form for themselves and the students.

Check Type of Travel

B Trip Information

Destination (City/State)

Employee

Student

BDST

Travel Dates / Time Purpose of Travel and Justification

Will the travel be paid for by either Grant Funds or CTE? Estimate d Costs

Airfare $

Yes

Personal Vehicle $ Mileage

Time

Return Date

/

/

Time

Budget Account #s and Amounts Acct Type(s):

General Fund

Grant

CTE

Activity Fund

Acct #

Amount $

Registration $

Acct #

Amount $

$

Acct #

Amount $

Other $

Acct #

Amount $

Substitute*

Parking $

Total All Estimated Travel Costs *Campus Substitute Info Full Day

/

$

Meals

Car Rental / $ District Suburban

/

If yes, the appropriate account code must be entered and the program approval signature be secured before the travel form can be sent forward for final approval.

Lodging $

School Bus / $ Charter Bus

Leave Date

BDST

^Additional Beyond District Student Travel (BDST) Form Required

$

Beyond-District Student Travel form

For Student / BDST Travel Only

Half Day

# of Days Sub Is Needed

# of Students

# of School Days Missed

# of Sponsors

I certify that I understand and will comply with all applicable RRISD travel requirements. If traveling with students, it is my intent to ensure that the students and I follow the rules outlined in Board Policy FMG (LOCAL) and the RRISD Student Handbooks.

X Traveler Signature

Date

C Pre-Travel Approval Signatures Check all applicable boxes based on type of travel and assigned organization. Grants and CTE related travel requires additional approval for all travel.

Grants and CTE All Grant / CTE Travel

Employee Only All Travel Overnight Travel

Out-of-State Travel

Curriculum and Business Administration Grant Administrator or CTE Administrator

Signature

Date

Curriculum and Business Administration

Signature

Date

Signature

Date

Principal or Department Manager Director- or Department Director Chief - Schools & Innovation, Teaching & Learning or Chief Operations Officer Chief Financial Officer

Student / BDST All Travel

Curriculum and Business Administration Principal Executive Director

Overnight Travel Chief - Schools & Innovation or Teaching & Learning Out-of-State Travel

Superintendent

Signed original of this form must be attached to reimbursement form before forwarding to Accounts Payable for reimbursement.

Form # ETRA-06C Rev. 9/15