RRISD Employee / Student Travel Request and Approval Form A Traveler Information
Name
Business Phone #
Campus / Dept #
Employee #
Campus / Dept Name
Organization/Club
Each Traveler must complete a form. If traveling with students, only one Traveler is required to complete the form for themselves and the students.
Check Type of Travel
B Trip Information
Destination (City/State)
Employee
Student
BDST
Travel Dates / Time Purpose of Travel and Justification
Will the travel be paid for by either Grant Funds or CTE? Estimate d Costs
Airfare $
Yes
Personal Vehicle $ Mileage
Time
Return Date
/
/
Time
Budget Account #s and Amounts Acct Type(s):
General Fund
Grant
CTE
Activity Fund
Acct #
Amount $
Registration $
Acct #
Amount $
$
Acct #
Amount $
Other $
Acct #
Amount $
Substitute*
Parking $
Total All Estimated Travel Costs *Campus Substitute Info Full Day
/
$
Meals
Car Rental / $ District Suburban
/
If yes, the appropriate account code must be entered and the program approval signature be secured before the travel form can be sent forward for final approval.
Lodging $
School Bus / $ Charter Bus
Leave Date
BDST
^Additional Beyond District Student Travel (BDST) Form Required
$
Beyond-District Student Travel form
For Student / BDST Travel Only
Half Day
# of Days Sub Is Needed
# of Students
# of School Days Missed
# of Sponsors
I certify that I understand and will comply with all applicable RRISD travel requirements. If traveling with students, it is my intent to ensure that the students and I follow the rules outlined in Board Policy FMG (LOCAL) and the RRISD Student Handbooks.
X Traveler Signature
Date
C Pre-Travel Approval Signatures Check all applicable boxes based on type of travel and assigned organization. Grants and CTE related travel requires additional approval for all travel.
Grants and CTE All Grant / CTE Travel
Employee Only All Travel Overnight Travel
Out-of-State Travel
Curriculum and Business Administration Grant Administrator or CTE Administrator
Signature
Date
Curriculum and Business Administration
Signature
Date
Signature
Date
Principal or Department Manager Director- or Department Director Chief - Schools & Innovation, Teaching & Learning or Chief Operations Officer Chief Financial Officer
Student / BDST All Travel
Curriculum and Business Administration Principal Executive Director
Signed original of this form must be attached to reimbursement form before forwarding to Accounts Payable for reimbursement.
Form # ETRA-06C Rev. 9/15
Travel Approval Form.pdf
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