MINSTER LOCAL SCHOOLS TREASURER REPORT SEPTEMBER 19, 2016 1. We received casino monies in late August in the amount of $22,578.49. Last year the August distribution was$21,818, August 2014 was $22,427. 2. In the packet are the full year Temporary Appropriations. Once we receive our certificate of estimated resources from the county auditor’s office certifying tax revenue, I will submit permanent appropriations. 3. I will be meeting with our county auditor to review the debt payment schedule on the middle school construction project and consider reducing the millage rate from the current 7.5 mills to 7 mills for the next year. With the refinancing of the bonds in 2015 and the triennial update in 2014 where CAUV values increased 38%, an excess of bond retirement tax revenue has been created. This excess is limited in how it can be used and takes board approval and approval by the budget commission (county auditor, county prosecutor, and county treasurer). 4. I have been working on the five year forecast which I will present at the October meeting for the October 31 filing deadline. This year at each meeting, I will discuss in more detail the major lines within the forecast for better understanding of what drives the cash balance. This month, how real estate, specifically CAUV values, can affect state funding. 5. I demonstrated the process of accounts payable within our current software with Trina and Connie. To summarize the steps: 1. Create purchase order thru web based program 2. Print from the DOS system 3. Process the invoice for the purchase order thru the web based program 4. Create and print the check from the DOS system 5. Create the voucher packet with check copy, invoice, purchase order and requisition and file The payroll process is completed DOS based. With the new system under Sunguard, all parts of the accounts payable will be web-based, more streamlined, and all documents will be automatically scanned into the computer removing the need for storage and putting together a physical voucher packet. The current software has been in existence over 25 years with few changes overall and not one process can be done completely thru a web-based system. Reports that are created are not user friendly and must be adapted by re-keying the data into excel spreadsheets for presentation which increases the chance of data entry error. This new software will improve efficiency with the limited steps and ensure accuracy of reports generated in excel formats from the software.

treasurer report Sept. 2016.pdf

With the refinancing of the bonds in 2015 and the triennial update in 2014 where CAUV ... all parts of the accounts payable will be web-based, more streamlined,.

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