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section Scheduling Dual Credits in Trillium Appendix A: School within a College (SWAC)
Note: With respect to attendance, the college instructors take attendance and the college leads email it to the secondary school contact every week. It is a school-based decision to determine who enters the attendance in Trillium. The First Character of the course code will now indicate the subject area, e.g. M=Math, E=English, etc. The Fourth Character indicates the grade level (grade 12 is “4”) The Fifth Character indicates course type (T or Y). The Sixth Character for entry into Trillium will be “1”. Note: In the event that the same course code is offered to different students attending different colleges, please use V or P as the 6th character.
1.
From the Picture Menu on the Scheduling tab, then on the Courses File> Open>Scheduling>Courses.
2.
on the Courses major tab, the Add button
3.
Select the appropriate Course Type first (Course Type starts with DC, i.e., DC College or DC Apprenticeship)
4.
in the Course Code and type the course code to be added (use dual credit course code OR placeholder if course not available).
5.
The Course Code may be applicable to more than one College OR Level 1 Apprenticeship. Please choose the appropriate College OR Level 1 Apprenticeship from the drop down menu to the right of the course code.
6.
Tab into the Course Title, the Ministry default name will appear.
7.
Please ensure that the correct credit value is assigned to each dual credit.
button OR select
on the toolbar to add a blank field.
DUAL CREDIT: 4T Codes
Dual Credit course codes are available at: http://scwi.ca/coursecodes.php
last updated: September 28, 2017_lr3
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LEVEL 1 APP DUAL CREDIT: 4Y Codes
Ministry Course Code
TDSB’s Approved Level 1 APP Dual Credits
TTE4Y
LEVEL 1 APP: Automotive Service Technician 310S
TUD4Y
LEVEL 1 APP: Baker 423A
TOL4Y
LEVEL 1 APP: Child Development Practitioner 620C
TKA4Y
LEVEL 1 APP: Cook 415A
TNA4Y
LEVEL 1 APP: Electrician: Construction and Maintenance 309A
TSA4Y
LEVEL 1 APP: General Carpenter 403A
TSB4Y
LEVEL 1 APP: Plumbing 306A
TZB4Y
LEVEL 1 APP: Refrigeration and Air Conditioning Systems Mechanics 313A
1. From the Picture Menu on the Scheduling tab, then on the Builder button
OR select
File>Open>Scheduling>Builder. 2. In the Course Code field, use the dropdown to find and select the Dual Credit course code for which you would like to create a section. 3. the Add button
to add a section.
4. on the Save button
.
Note: It is recommended that Dual Credit courses be scheduled into a before or after school block or individually into an empty block available on the student’s timetable. 1.
From the Picture Menu on the Scheduling tab, then on the Classes button File>Open>Scheduling>Classes.
2.
Scroll down and place the focus indicator next to the class that you have created.
3.
Complete the Description and ensure the Instructional flag is on. The Default Teacher is not required.
4.
Complete the Minor Tabs for Track, Semester/Terms and Blocks.
5.
on the Save button
last updated: September 28, 2017_lr3
OR select
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1. From the Picture Menu on the Scheduling tab, then on the Load Students button File>Open>Scheduling>Load Students.
OR select
2. In the Name field select from the dropdown the student that you are scheduling. 3. on the Add button
and use the dropdown menu in the Course field to select the Course and Section.
4. on the Load Students tab. 5. on the Schedule button
to schedule the student.
6. on Yes to the Please Confirm Action message box. 7. on Yes to the Homeroom Scheduling message box.
1.
The Achievement Coordinator should ensure that the courses are correct in the Year Setup tab in Build Achievement. Run the report in Report Generator “Sections Not in Achievement” to identify all the courses that have been added, but not yet entered into Achievement.
2.
Once the courses have been added into the Year Setup and the Achievement has been generated for the Report Period you will then be able to enter marks. It is recommended that these marks be entered using Mark Entry by Course as only marks will be required at this time.
3.
From the Picture Menu Course button
on the Secondary Achievement tab, then on the Secondary Mark Entry by OR select File>Open>Secondary Achievement>Secondary Mark Entry by Course
Note: The Dual Credits will appear on the mid-term reports. Leave the mark blank and use the comment below. Midterm Comment: 6248 - *N* is currently enrolled in a dual credit course. The grade will be reflected on the final secondary report card. Final Comment: 6247 - *N* has completed the dual credit course. The final grade is reflected on the secondary school report card and college transcript. * The final mark will be posted to the transcript (OST) through the Final Mark and Credit Calculations of the Secondary Achievement Process. Do not make entries or changes on the Transcript Information window.
last updated: September 28, 2017_lr3
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Blocks A + B (SWAC/Dual Credit Placeholder)
1. From the Picture Menu on the Scheduling tab, then on the Courses
button OR select
File> Open>Scheduling>Courses. 2. on the Courses major tab, the Add button transcript/credit course flag.
on the toolbar to add a blank field. Remove
3. in the Course Code field and type in the 6 digit SWAC placeholder (SWACSE, SWACE, SWACGB OR SWACHU).
Centennial College (SWACEN) George Brown College (SWACGB) Humber College (SWACHU) Seneca College (SWACSE)
4. Tab into the Course Title and add a Title (example SWAC placeholder). 5. Course Hours are 220 (course is assigned to two blocks). 6. Ensure the Part Time flag is turned on and all other flags must be turned off. NOTE: to create the Dual Credit Placeholder code, please use DUALA for one block & DUALB for one block
1. From the Picture Menu on the Scheduling tab, then on the Builder button
OR select File>Open>Scheduling>Builder. 2. In the Course Code field, use the dropdown to find and select the SWACEN, SWACGBC or SWACHUM placeholder for which you would like to create a section. 3. the Add button
to add a section.
4. on the Save button
.
1.
From the Picture Menu on the Scheduling tab, then on the Classes button File>Open>Scheduling>Classes.
2.
Scroll down and place the focus indicator next to the class that you have created.
3.
Complete the Description and ensure the Instructional flag is on. The Default Teacher is not required.
4.
Complete the Minor Tabs for Track, Semester/Terms and Blocks.
5.
on the Save button .
1.
From the Picture Menu on the Scheduling tab, then on the Load Students button File>Open>Scheduling>Load Students. In the Name field select from the dropdown the student that you are scheduling.
2.
3. on the Add button
OR select
OR select
and use the dropdown menu in the Course field to select the Course and Section.
4. on the Load Students tab. 5. on the Schedule button
to schedule the student.
6. on Yes to the Please Confirm Action message box.
7. on Yes to the Homeroom Scheduling message box. last updated: September 28, 2017_lr3
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8.
Example of a SWAC Timetable
A B LUNCH C D E (before or after school block)
SWAC SWAC *DUAL CREDIT A (DUALA) CO-OP/OR ALTERNATIVE PROGRAMMING CO-OP/OR ALTERNATIVE PROGRAMMING *DUAL CREDIT B (DUALB)
PLEASE NOTE: SWAC Dual Credits *School SWAC contacts will receive a report with the official course name and course code for each Dual Credit that a SWAC student is enrolled in prior to the start of the program. Until that time, please register the students into a placeholder code. Note: If the student has no space on their timetable to schedule a dual credit then remove one of the SWAC placeholders and schedule the student into block A or B. Note: This placeholder code (SWAC) will take the place of the courses that the students will be earning with the Centrally Assigned SWAC Teachers as per the approved SWAC model. Final marks for these courses will be posted to the students’ transcripts in January or June. Blocks C & D (Co-operative Education or Another Programming course to support graduation) 1. Schedule students into 2 Credit Co-op with OSR School’s Co-op Teacher in the AFTERNOONS or another course to support graduation Blocks LUNCH & E (Dual Credits) 1. Schedule each Dual Credit Course Code (see table above) into the suggested blocks LUNCH & E once you receive the official “4T” Dual Credit code from the program coordinator, until that time please use the dual credit placeholder code.
SWAC Course codes (GLS4O/Credit Recovery/Senior MATH) must be manually added to the Transcript Information Window. To have these marks appear on a report card, add the course code, mark, and appropriate course type (Day School or Credit Recovery) in the Transcript Information Window: 1. Click on the Report Card tab 2. Flag the "Print on Report Card" field. 3. Ensure you select the correct School Report Period Complete the entries for Learning Skills, Attendance, and Comments (provided by the Centrally- Assigned SWAC Teacher).
last updated: September 28, 2017_lr3
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