The University of Melbourne Medical Students’ Society Inc. ABN: 449 146 772 19 c/o School of Medicine University of Melbourne Victoria, 3010

Web: www.ummss.org.au Email: [email protected]

UMMSS Executive Meeting 4 (16/8/2010) Minutes 





Welcome (6.10pm) ●

Present: Jonathan, Alex, Alison, James, Jasmine



Apologies: Rachel, Rahul

Jonathan needs someone to take his place at AMSA October Council – will bring this up at committee meeting ●

James will be there anyway – happy to take on the responsibility



VP's role includes standing in for the President; Alex is happy to take this on



Tabled for later

Elections ●









Jonathan is ready to get election software up and running again □

Worked well last year – few conflicting nominations then though



Nomination acceptance database is separate from the election system – needs to be entered manually

Currently, as per Constitution: □

First election cycle elects all exec positions; second cycle next year



But Temporary Amendments only expire at 2010 AGM 

Requires election of whole committee in one cycle



Could have them expire at start of election, then “elect” new committee



The amendments were intended for election of 2010 committee – says so in the explanation; makes sense according to the Blueprint too

Final year reps: □

Not currently defined as part of committee



If want to elect with rest of committee, worth defining them as part of committee, but currently elected at the clinical schools

CVPs □

Blueprint has space for them, but doesn't define how they're elected



Currently defined by the Official Rules, Policies & Regulations



Don't foresee way of electing them changing until MD cohort reach 2 nd year; figure that out next year



Suggestion was to have MBBS and MD representatives from each clinical school

Need to get FYRs more involved, but they probably don't want to attend 1 of 3

The University of Melbourne Medical Students’ Society Inc. ABN: 449 146 772 19 c/o School of Medicine University of Melbourne Victoria, 3010

Web: www.ummss.org.au Email: [email protected]

committee meetings etc. □

Part of making situation better could be reducing the sense of competition between FYRs – e.g. for sponsorship etc.



Re: Sponsorship 

Could have a balanced model



Discussion tabled for another day 



FYRs: □

Voting? Or shoulder-tapping? 



Voting is preferable

When elected? 

September? Despite rest of committee being elected in Jan/Feb?



Could elect them with the rest of the committee next year 



But caused problems for sponsorship and discussing events 

Some events ran quite early; couldn't be offered to partners



FYRs wanted more input into clinical funding agreements, but only CVPs had input with James

James thinks it's cleanest to elect them at the beginning of the year; discussion over events etc. can be done with current FYRs 

Fifth years do their elective at the end of the year anyway; wouldn't be around



Would be good to work out the issues we've had with the current FYRs



Decision: Election of FYRs next year, with committee



Do we want to incorporate FYRs into committee? 



James happy to put together some options for that

Doesn't have to be decided now – just requires a change in OPRR

Elections & AGM: □

Is the current timetable feasible?



James: 

Decided to do it early now, because last year it ran quite late



AGM needs to be run earlier than November



Wanted to improve attendance at AGM



Notification of AGM: 

Need 3 weeks since changing Constitution (proposing Special Resolutions) 2 of 3

The University of Melbourne Medical Students’ Society Inc. ABN: 449 146 772 19 c/o School of Medicine University of Melbourne Victoria, 3010

Web: www.ummss.org.au Email: [email protected]



5 academic days otherwise



Alex suggests swap around – but can't (AGM follows Exec elections; can't be before)



But it should be ok – depends on what you consider “election” 

Treat it as a motion to be proposed at the AGM?



Take the spirit of the amendment 



Run exec elections this year, committee next year



But we can push things back into October, separate it from med ball









Since med ball promotions have yet to begin



Exec is ambivalent

Decision: 

Announce start of nominations at med ball



Voting starting 20th



AGM in the week starting 4th October

Alex to go to Council in Jonathan's place ●



Does say it's for the 2010 committee, not 2011; was because there was no first year intake in 2010

Sat 2nd Oct to Mon 4th October

Constitutional changes: ●

Email around to Exec



Some issues for discussion will be brought up at tomorrow's Committee meeting

Close (6.55pm)

3 of 3

UMMSS Executive Meeting 4 Minutes (16 Aug 2010).pdf ...

Nomination acceptance database is separate from the election system –. needs to be entered manually. ○ Currently, as per Constitution: □ First election cycle ...

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