Chris Gardner

Unit 3

P7

Use IT tools to produce management information Database Every information system uses a database to describe every step and category. It shows how it is related to the rest of the database and will allow easy access of the frequently used data and it will also relate it to other areas of the database. An example of this is supermarkets, they have many products and they have the prices and dates on the products. The supermarket could look at its database and see if they have a lot of a single product coming to its best before date and reduce its price to sell it quicker.

Artificial intelligence and expert systems These systems are defined by the rules set and allow the users to not have manipulate or review all the raw data manually. The rules can be changed to suit the needs of the user and to perform exactly what the user needs or wants. These systems intelligence can vary widely from automatically creating graphs from recorded registers in school/college’s/ universities to controlling machinery in a factory to create air vehicles or boats.

Predictive modelling This is the expectation of a any information system, it means it will predict the outcome and can help organisations to get an understanding of what the future may hold for them. This is very similar to forecasting in organisations to get the idea of sales and outgoings, and to see if it will rise or fall. A excellent example of this is a store or company that have predicted that their busy period is in the middle of summer so they can hire more stuff in advance to cope with the rise of demands.

Internet Information systems will access to the internet, which will allow companies to quickly communicate with one another and also send and receive data without leaving their desk. It can be protected by passwords and have limited access which will help reduce the weight on the organisations internal network. A supermarket will use the internet to allow customers to order and delivery of their shopping at a specific time or date, the order information will automatically come through to the supermarket and a member of staff will start collecting the products ordered although if the supermarket is out of a product ordered the staff member will pick up the closest product to the out of stock one.

Data mining This is when large amounts of data are collected such as a database to find patterns in the information provided by the database. Data mining helps information be extracted and it can be used to forecast or classify people and information into groups based on the attributes and can be

Chris Gardner

Unit 3

P7

associated with what events are likely to occur. A great example of this is to check the debit card ratings if people when given a data base of 200,000 names and it will target who will most likely use their debit card to buy a product.