YOUR INFORMATION Parent/Guardian Name ___________________________________________ Phone ___________________________________________ Email Address ___________________________________________ Names of children & their choir

(1)____________________/_______________ (2) ____________________/_______________

Ways YOU can contribute to the TEAM: CHAPERONES We need parents to chaperone the students while they are “backstage” in classrooms during concerts or on bus trips. It’s a great way to get to know the students while helping with this critical need. TO THANK YOU FOR YOUR TEAM WORK, we will give each chaperone a voucher for a FREE May Show ticket! REMEMBER…parent chaperones ARE ABLE to watch their child’s performance during the concert. _____ Chaperone Chairperson(s)…………………………….2 needed Organize and communicate chaperoning needs with parent volunteers for all concerts. Greet volunteers at concerts and give instructions on procedures and expectations _____ _____ _____ _____

Fall Concert Chaperone Volunteer November 9..…………...10 Holiday Concert Chaperone Volunteer December 20……….10 OMEA District Contest Chaperone March 15 or 16…..…….10 May Show Chaperone Volunteer May 23, 24, 25……………27

CHOIR ROBES

MAY SHOW

We want our singing eagles to look great and feel proud as they sing for concerts here in our house as well as at outside performances. 5 out of 8 GOHS choirs have robes. _____ Robe Chairperson……………………………………1-2 needed Organize parent volunteers to assist with fitting students for robes; prepare robes in homerooms for each concert (2x per year) as well as end of year turn-in. Develop lists of robe numbers and students. _____ Robe Volunteer………………………………………3-4 needed Assist with fitting students for robes (during school day) as well as end of year turn-in. Prepare robes in homerooms for each concert (2x per year)

May Show is a high light of the year for our students, school and community; always a crowd pleaser. There are MANY areas where parents may team with us to help make this a spectacular event!

HOUSE MANAGER We love our audience! We want them to be comfortable and feel attended to at all of our concerts. The House Manager ensures that our audience has a “go to” person for questions and concerns. _____ House Manager for Fall & Holiday Concerts & May Show...1 Work with student ushers as they collect tickets, pass out programs and seat audience. Act as a liaison between audience and Box Office.

TICKETS We need happy choir parents to be that positive “first impression” at our concerts. Volunteers in this area arrive one hour before the performance, sell tickets, then go enjoy the performance! Ticket Chairperson…………………………………………….1 needed Organize parent volunteers to work at Box Office for performances. Be familiar with ticket procedures and coach parent volunteers. Set up ticket table for sales and give directors the receipts for them to deposit. _____ Fall Concert Ticket Sales Volunteer November 9...…………...4 _____ Holiday Concert Ticket Sales Volunteer December 20……….4 _____ May Show Ticket Sales Volunteer May 23-25……………10-12

CONCESSIONS We like to offer our audience concessions during concert intermissions for the sake of refreshment AND raising funds for the choir students. _____ Concessions Chairperson……………………………...1 needed Organize parent volunteers to work at concession stand for each performance of the year. Facilitate purchase of concession items and set up concessions in lobby. _____ Fall Concert Concessions Volunteer November 9..…………...3 Sell concessions in lobby before performances and during intermission _____ Holiday Concert Concessions Volunteer December 20……….3 Sell concessions in lobby before performances and during intermission _____ May Show Concessions Volunteer May 23-25………………...4 Sell concessions in lobby before performances and during intermission

_____ Flower Sales Chairperson…………………………...1-2 needed Organize flower sales system as well as parent and student volunteers _____ Flower Sales Volunteer………………………………...9 needed Work at “Flower Sales” for one night of May Show (before the show). Take orders, collect payments and deliver flowers to cast members. _____ Program Ads……………………………………………3 needed Solicit advertisements from businesses for the May Show program. No design skills necessary! Simply secure ads and submit to directors. _____ Daytime Box Office Manager…………………………1 needed Organize parent volunteers to work in Box Office during the school day 2 weeks before show _____ Daytime Box Office Volunteer………………………...7 needed Work in Box Office during the school day (signing out tickets; answering the phone) _____ Food Co-Chair people………………………………….2 needed Work with directors and school cafeteria to organize student meals for 2 tech rehearsals and 1 dress rehearsal (3 days) Organize parent volunteers into a May Show meal TEAM (workers and donations) _____ Food Committee………………………………………12 needed Set-up for meals; serve meals; clean up _____ Costume Seamstresses………………...As many as are willing! Sew costumes or pieces of costumes _____ Special skills or talents to offer:__________________________ ___________________________________________________________

SCHOLARSHIP COMMITTEE Annually, four scholarships are given to choir seniors to recognize them for outstanding achievement. Five scholarships are given to current students to encourage them to pursue musical enrichment activities. We need parents to work with the directors to select deserving students. _____ Senior Scholarship Selection Committee Late spring………3-5 Review applications; make ”blind” selection of scholarship recipients. Please, no senior parents. _____ Undergrad Scholarship Selection Committee Late spring…3-5 Review applications; make ”blind” selection of scholarship recipients. Please, only parents of freshmen, sophomores or juniors.

FUNDRAISERS

CHOIR BANQUET

One of the main functions of the Vocal Patron’s Association is to raise funds to support the activities and students of the Choral Department.

It’s a night of celebration for everyone! May 30st, 2013 (6:00 PM) at First Christian Church

_____ Lottery Volunteer October—November………….…...2 needed Assist with ordering, organization and distribution of tickets to students. Collect and track tickets and monies. Give deposit to Treasurer. Report and display each choir’s progress on choir room “thermometers.” _____ Luxury Cruise Raffle November—April……………2-3 needed Organize logistics of fundraiser, develop marketing and advertising plan, organize “Bon Voyage” party and drawing event.

_____ Banquet Chairperson(s)……………………………1-2 needed Receive and track banquet reservations and payments. Communicate and coordinate with FCC (choice of menu, number attending, room set-up, etc). Make decisions on table decorations (if any) and decorate. _____ Banquet Awards………………………………………..1 needed Create / Assemble awards for students (frame certificates, etc)

COMMUNICATIONS With so many students in the choral program, it is vital that we stay connected. Parents and students alike need to be aware of opportunities, concert details, fundraisers and such. There are literally 1,000’s of GOHS choir alumni. Its time to reach out to these former singing eagles and help them stay connected. _____ Newsletter editor 1-2 per year……………………..…...1 needed Work with the directors to create a newsletter for students and parents. Desktop publishing and writing skills required _____ Alumni Coordinator ……………………………….…..1 needed Reach out to and inform GOHS choir alumni of events, news and fund raisers. Establish communications via Facebook, email, etc. Keep data base of alumni current.

GENERAL VOLUNTEER Perhaps we’ve missed an area that may require a member of our parent support TEAM to help. Indicate below if you are able and willing to roll your sleeves up and help as needed. _____ General Volunteer available during day _____ General Volunteer available during evening _____ I am unable to volunteer at the time

TOTAL number of parental Volunteer Positions:

160 To provide the BEST high school vocal music education for your children, WE NEED YOUR HELP!

“In Giving, We Receive”

Vocal Patron Association GlenOak High School Choral Department 2012-2013

Become a part of the GlenOak High School Choir Parent SUPPORT TEAM!