Table of Contents 1. Introduction .......................................................................................................................................... 2 1.1 Purposes ....................................................................................................................................... 2 1.2 Glossary ........................................................................................................................................ 3 2. Management & Responsibilities ......................................................................................................... 4 2.1 Management Overview ................................................................................................................. 4 2.2 Management Hierarchy Explanation ............................................................................................. 5 2.3 Responsibilities Map ..................................................................................................................... 7 3. Site Requirements ............................................................................................................................. 10 3.1 Three Year Plan Overview .......................................................................................................... 10 3.2 Department & Group Pages ....................................................................................................... 11 3.3 Building Pages ............................................................................................................................ 12 3.4 Teacher Pages ........................................................................................................................... 13 3.5 Activities Pages .......................................................................................................................... 15 4. Support & Implementation ................................................................................................................ 17 4.1 Description of Implementation .................................................................................................... 17 4.2 Training Schedule ....................................................................................................................... 17 4.3 Support Hierarchy ....................................................................................................................... 17 4.4 Tech Tribe Overview ................................................................................................................... 18 4.4.1 Tech Tribe Goals as Related to Support and Implementation .......................................... 18 4.4.2 Tech Tribe Training ........................................................................................................... 18 4.5 Additional Support Resources .................................................................................................... 19
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1. Introduction The School of the Osage School District, under the leadership of the Board of Education and the Superintendent of Schools is committed to open, two-way communication with the district’s students, parents/guardians, employees, and community. The Board of Education and Administration place high importance on conveying information concerning the district’s goals, achievements, activities, and operations. The school district website is the most comprehensive vehicle to convey communication for the district as it seeks to create stronger relationships with its many diverse audiences. BACKGROUND: The significance of the district website was elevated in December of 2013 when the Board of Education voted to approve a strategic plan created and proposed by over 60 faculty and staff members. This plan included multiple strategies for improvement, one of which made the School of the Osage Website a district priority. Over the winter of 2014, a team of district stakeholders researched various website solutions. After study and analysis, this team proposed the Blackboard Engage/Edline solution. In April of 2014, the BOE approved the recommendation, authorizing the purchase as well as allocation of human resources. Regarding the actual design of the website homepage, using input provided by the entire staff in February, the website committee narrowed the final decision down to two designs. Mock-ups were presented to the full faculty and staff at the May Strategic Focus Friday meeting. At this time, a collaborative decision was made to proceed with the homepage you see today. Ongoing development of the site will ensure we are able to meet the specific and evolving needs of School of the Osage School District and our patrons. We recognize that an effective web site solution will never be a finished project and will require continual attention from multiple stakeholders to keep information current and relevant. The website investment by the School of the Osage School Board will allow the district to ensure our website is able to accommodate the needs of our students and parents, our faculty and staff, and our external stakeholders throughout the community. 1.1 Purposes ● ● ● ● ● ● ● ●
Support and highlight Student Achievement Meet School of the Osage School District Strategic Communication Plan goals Facilitate affective student engagement in learning Ensure support for evolving curriculums, including distance learning options Ensure support of growing workforce requirements Compliment tech initiatives growing from our BOE approved strategic plan Provide an avenue to investigate e-learning solutions Facilitate Needs Assessment | Through analytics, forms, & surveys
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1.2 Glossary Group | Or Groups of people. Subdivisions in the district web site defining different groups of people managing the page or different people associated. For instance, the transportation web page has a transportation group. This is one type of subdivision in the district web site. Other similar subdivisions include Schools, classes, and sports. Document | A piece of information that will go on the web page. Documents may include typed text or an uploaded file, (pdf, images) Content | Information relayed on the web page Content Management System | Web-based software that allows the delegation of roles for different parts of a web page
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2. Management & Responsibilities The organization of the new web site will define how the site is linked and managed. The district site contains two subsections: 1. Schools 2. Edline Groups Each school is divided into sub-sections called classroom pages, sport pages, or group pages. Each district department is an example of an Edline group; for example, Transportation is both a department and a group. Each section of the web page contains its own set of documents, news items, and calendar events which can be linked and shared to other areas of the web page. 2.1 Management Overview The School of the Osage web site is a content management system; many different people throughout the district will have management responsibilities. The critical task of ensuring ttimely and relevant web content is dependent on sections being maintained by faculty and staff at School of the Osage School District. Each portion of the site will be a group, class, school, or sport / activity. Each will have specific channels for management and for support. Figure 2.a
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2.2 Management Hierarchy Explanation Groups Group Owners | are typically the administrative staff in charge of the district departments. For instance, the Transportation director owns the transportation page. While the group owner may delegate management roles to subordinates, he or she is ultimately responsible for monitoring any content that gets posted within his/her group. Group owners will typically have a picture and contact information on any page for which they are the owners. Managers | are the faculty and staff who manage the group pages. They will have complete access to the group and all content contributed.
Class Teachers | Are responsible for managing and maintaining classroom web sites. They will have a class site to maintain for each individual class taught. Building Web Coordinators will be identified in each building. These individuals will be able to provide answers to questions throughout the year. Additional support through the Tech Tribe may also be available to maintain web content.
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Schools Principals will be responsible for working with their building web coordinator to ensure the creation of and placement of timely and relevant content. Ultimately, the principal has final approval of content applicable to the building web site. Content specific to schools include the following: ● ● ● ● ● ●
principal newsletters News SOTO Vision student handbooks school supply lists calendars
Building Web Coordinator will assist principals and serve as chief contact and director for building- level web implementation. See section 4.3a for specific job duties.
Activities / Sports Activities Director will be heavily involved in managing the activities pages. The activities director will handle: ● Printable Schedules ● Roster ● Scores ● Pictures ● Coach & Senior Bios The Activities Director will oversee all activities pages to ensure updated content and act as a point of contact for all staff handling activities pages. Coaches & Activity Mentors Will be attached to each page as a point of contact for the activity. Their photo and phone number will be referenced on the page as well as a bio. Coaches and Activity Mentors will handle: ● Calendars & Schedules ● News ● Monitor 3rd Party links ● Press Releases School of the Osage Web Site Implementation Plan
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2.3 Responsibilities Map District Home Owner | Webmaster .......................................................................................................................... Robert Adams District Calendar Owner | Webmaster, Superintendent Secretary, Building Secretaries, Building Web Admin Board of Education Group Owner | Superintendent.................................................................................................................. Dr. Brent Depee Manager | Board Secretary ...........................................................................................................Lana McPheeters Instructional Support Group Owner | CATS Coordinator ................................................................................................................. Amy Fowler Administration Group Owner | District Administration...........................................................................................…… Dr. Laura Nelson Continuous Improvement Group Owner | Assistant Superintendent .................................................................................................Dr. Laura Nelson Transportation Department Group Owner | Transportation Director ........................................................................................................ Tony Hatfield Manager | District Webmaster…………………………………………………………………………Rob Adams Food Service Group Owner | Food Service Director .......................................................................................................... Cindy Hutzler Manager | District Webmaster…………………………………………………………………………Rob Adams Health Services Group Owner | Health Service Director ............................................................................................................. Lori Sallee Manager | Head Nurse ..................................................................................................................... Kelly Faulkner Athletics / Activities (District) Owner | Activities Director .................................................................................................................... Brad Yoder Manager | Activities Director Secretary ............................................................................................. Kim Bowden Human Resources Owner | Assistant Superintendent ......................................................................................................... Tony Berry Manager | Human Resource Secretary ............................................................................................. Denise Young Wellness Owner | Assistant Superintendent .................................................................................................Dr. Laura Nelson Manager | Wellness Coordinators ………………………………………………………Sue Barry & Denise Baker
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District Guidance and Counseling Group Owner | School Counselors ........................................................................................................ School Counselors Manger | District Department Chair of Counseling ………………………………………….. Safety Group Owner | Assistant Superintendent .......................................................................................................... Tony Berry Manager | Safety Director Secretary ................................................................................................ Denise Young Student Services Owner | Director of Student Services ..................................................................................................... Lori Sallee Manager | Student Services Secretary .............................................................................................. Denise Young District Highlights Owner | Assistant Superintendent………………………………………………………………Dr. Laura Nelson Manager | District Webmaster .............................................................................................................. Rob Adams Building Highlights Owner | Building Principal…………………………………………………………………..…Building Principal Manager | Building Web Coordinator ...........................................................................Building Web Coordinator Library Media and Technology Owner | District Wide Library Media Staff ...................................................................... Library Media Specialist Manger | District Department Chair of Library Media ………………………………………….. Parents as Teachers Owner | Student Services ........................................................................................................................ Lori Sallee Manager | Parents As Teachers Staff Technology Owner | Technology Director ........................................................................................................ Will Vandergrift Manager | District Tech Strategic Plan Team Lead…………………………………………………….Eric Martin School building pages: including principal newsletters, school supply lists, student handbooks Owner | Building Principal ......................................................................................................... Building Principal Manager | Building Web Coordinator ..................................................................................... Building Secretaries School Library Media & Technology Owner | Building LMS...................................................................................................................... Building LMS Preschool Owner | Director of Student Services ..................................................................................................... Lori Sallee Manager | Preschool Secretary ........................................................................................................ Sharon Luttrell
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Classroom Pages Owner | Teacher ...........................................................................................................................................Teacher Manager | Teacher & Tech Tribe Member (if available)………………………………….Teachers & Tech Tribe Sports Pages Owner | Activities Director .................................................................................................................... Brad Yoder Manager | Coaching Staff, AD Secretary .............................................................. Coaching Staff & Kim Bowden
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3. Site Requirements
3.1 Three Year Plan Overview A full web solution for School of the Osage will take three years to implement. The core web solution and most of the district pages will go live during year one. The rest of the solution will be completed throughout years two and three.
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3.2 Department & Group Pages Exact requirements of department pages or groups will vary significantly. The following rubric should be followed and content should be developed as necessary.
Excellent
Good
Minimum Requirement
Needs Improvement
Content
Includes all current relevant content
Includes all current relevant content
Includes all current relevant content
Content on page is not current or relevant
Contact Information
Complete contact information including functioning phone and email
Complete contact information including functioning phone and email
Complete contact information including functioning phone and email
Incomplete or incorrect contact information
Accessibility
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page is difficult to distinguish content areas and titles. Content areas are not clear or poorly stated.
Interactivity
Page contains a variety of resources either linked or embedded that provide relevant interactivity. Interactive content may include videos, etc.
Page contains 1 to 3 pieces of interactive content embedded on or linked to the web page.
Interactive content is recommended, but not mandatory
Interactive content is recommended, but not mandatory
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3.3 Building Pages The Building Web Coordinator at each building will be responsible for posting critical pieces of the building web pages. Minimum requirement for each of these items is to be current and accurate. ● ● ● ● ●
News : Posted within 48 hours Menus : Posted at a minimum 2 days in advance Highlights : Posted weekly including a well-written article and picture Calendar : Kept current and accurate Newsletter : Kept current and accurate
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3.4 Teacher Pages
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Rubric for Teacher Web Pages Minimum Requirement
Excellent
Good
Calendar & Assignments
Includes events up to 1 week in advance. Events & Assignments contain links to related resources. Additional practice sheet is linked for students who want extra practice or guidance.
Includes events up to 1 week in advance. Events & Assignments contain links to related resources.
Includes all tests and assignments necessary to communicate the requirements of the class.
Events inaccurately or incompletely communicate the requirements of the class
Contact Information
Complete contact information including functioning phone, email, and photo of teacher focused on teacher with no other people or animals in the photo.
Complete contact information including functioning phone, email, and photo of teacher focused on teacher with no other people or animals in the photo.
Complete contact information including functioning phone, email, and photo of teacher focused on teacher with no other people or animals in the photo.
Incomplete or incorrect contact information
Resources & Class Information
Online textbook links if applicable, newsletters, and class syllabus are all up to date. Page includes a combination of supplemental web pages and interactive content links to support student learning for projects and assignments.
Online textbook links if applicable, newsletters, and class syllabus are all up to date. Welcome statement, Additional links to supplemental resources listed on the site.
Online textbook links if applicable
No resources listed
Needs Improvement
newsletters class syllabus are all up to date. Welcome Statement
Accessibility
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page is difficult to distinguish content areas and titles. Content areas are not clear or poorly stated.
Interactivity
Page contains a variety of resources either linked or embedded that provide relevant interactivity. Interactive content may include videos, games, online activities, etc.
Page contains 1 to 3 pieces of interactive content embedded on or linked to the web page.
Interactive content is recommended, but not mandatory
Interactive content is recommended, but not mandatory
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3.5 Activities Pages
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Rubric for Activities Pages
Excellent
Good
Minimum Requirement
Needs Improvement
Calendar
Has game schedules available as printable and digital formats as well as practice schedules.
Has game schedules available as printable and digital formats.
Has game schedules available in a digital format.
No calendar, incomplete or inaccurate calendar information
Contact Information
Complete contact information including functioning phone and email
Complete contact information including functioning phone and email
Complete contact information including functioning phone and email
Incomplete or incorrect contact information
Accessibility
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page sections are clearly defined. Titles sections are clear and concise. All content areas are clear and well stated
Page is difficult to distinguish content areas and titles. Content areas are not clear or poorly stated.
Current Information
Information is posted within 12 hours of being available
Information is posted withink 24 hours of being available
Information is posted within 48 hours of being available
Information takes over 2 days to post updated content
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4. Support & Implementation 4.1 Description of Implementation In order to provide an effective communication solution for the district, plenty of training and support will be required to ensure effective management of the district web page. Training is scheduled and will be required for users who create and maintain content on the district web site. Formal and informal training will also be continually available if needed and provided by the district web master. Adequate support will also be crucial to the sustainability of the district web page. Some of the demands of the web page will be absorbed by district faculty and staff. A new class called the Tech Tribe will also be supplementing existing support staff developing web content. 4.2 Training Schedule June 9, 2014 | 9:00 a.m. - 11:00 a.m. | Training for group owners, spotlight teachers, & building administrators July 23, 2014 | 9:00 a.m. - 11:00 a.m. | Optional training opened to everyone July 29, 2014 | 9:00 a.m. - 11:00 a.m. | Optional training opened to everyone July 31, 2014 | 9:00 a.m. - 11:00 a.m. | Optional training opened to everyone August 13, 2014 | 1:00 p.m. - 2:30 p.m. | Official website training for Upper Elementary August 14, 2014 | 10:00 a.m. - 11:30 a.m. | Official website training for Middle School August 14, 2014 | 8:00 a.m. - 9:30 a.m. | Official website training for High School August 14, 2014 | 1:00 p.m. - 2:30 p.m. | Official website training for Heritage Elementary 4.3 Support Hierarchy The support hierarchy includes the webmaster as level 2 (top level) support for the district web page. The building web coordinator will act as level 1 support for most faculty and staff. For a complete support hierarchic model, see figure 2.a. 4.3a Job Duties: Building Web Coordinator Building Web Coordinator Job Duties Average estimated time per week: 5 hours of extra duty time ●
●
Be personally responsible for ensuring the building website HIGHLIGHTS section is updated with new content at the minimum WEEKLY. This will involve preaching to teachers the importance of letting the BWC know of cool stuff happening in classrooms. This will involve procuring (either personally or via a request to those involved) photos (as available) and details to post. The highlights section will tell the story of our students as they learn and grow and our staff as they facilitate this growth! This is a very important duty. We anticipate that the media will use the district version of this section to generate news items. Be personally responsible for updating News feed of building website. This differs from highlights section in that the news feed will be much less narrative than highlights section).
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●
● ●
● ● ●
Attend regular meetings with the district webmaster to learn new techniques, identify barriers that teachers are experiencing, and generate solutions which can be returned to the building and/or disseminated throughout the district in the form of continuous improvements. Maintain and update principals as requested regarding building implementation of current Acceptable Use Policy. Maintain list of and update/remind staff of students who are currently on the DO NOT PHOTOGRAPH list. Work closely with the principal and the district webmaster to ensure staff is able to meet the minimum website requirements as stipulated in the personnel manual. Provide principal with periodic status updates regarding staff web implementation. Work with the principal to ensure other as defined by the principal. Provide encouragement, support, and guidance to tech tribe members. Serve as the building’s chief point of contact for all things “web” which includes supporting teachers and implementing solutions as defined by the district webmaster.
4.4 Tech Tribe Overview For the 2014-15 School year, a group of students will be selected to assist faculty and staff with maintenance on the district web page including classroom web pages. The students will be enrolled in a class in which the district web master will train them. Once sufficient training has ensued, the students will work with faculty and staff including teachers to help maintain and develop district web content. The Tech Tribe students must meet stringent eligibility requirements for the class. Oversight of the student published content will be the responsibility of group owners, coaches, teachers, or building administrators who they will be working under.
● ●
4.4.1 Tech Tribe Goals as Related to Support and Implementation Assist with building current web content Develop new ideas for web content
4.4.2 Tech Tribe Training Tech tribe training will begin the first week of school and will last for one week. Additional shorter training sessions will happen throughout the semester to help students continue to hone their skills. The training will give the students background knowledge in building content on the district web site, and troubleshooting problems that arise on the district web site.
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4.5 Additional Support Resources http://eec.edline.com
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