WUOA Board Meeting Thursday, June 4, 2009 7:00 p.m. (Corrected and Redistributed 6/28/2009) A special called meeting of the Winterhaven Unit Owners Association Board was held by conference call on Thursday, June 4 at 7:00 PM. The following members were present: Laurie Pate Roy Shrewsbury Judy Hoops Dwayne Porter Mary Cox Betty White With a quorum determined to be present, the meeting was called to order by interim President Laurie Pate at 7:05 PM. Laurie read a letter of resignation as secretary from Trice Binge (see attached). It could not be determined if Trice was resigning as secretary or as a Board member; therefore, the literal termination of position as secretary of the Board was accepted. Betty White made the motion to remove from the agenda of the June 6 Annual Membership Meeting the item under New Business, identified as “Opportunity provided for owners to meet with local property managers”. The motion carried with 5 yeas and 1 abstention from Roy. Dwayne noted that, since the agenda was sent in the membership package, we will simply announce that the item has been deleted from the agenda. Mary Cox asked what specific topic was to be discussed at the annual meeting under Unfinished Business/ Discussion of rental management. A discussion followed of the current policy of having a preferred provider. The Board recalled that it was voted into policy at the 2007 annual meeting. A discussion followed of the purpose of this topic. It was agreed the discussion would remain in the agenda, would be moderated by Dwayne using his best effort at neutrality, and any Board member voicing an opinion would voice his/her own opinion and not attempt to speak for the Board. Mary asked to have the opportunity to discuss an item of business with the Board concerning one of the Board members and the onsite rental management company at Winterhaven. Two members were asked to leave the meeting, since they were involved in the topic to be discussed. One of the Board members asked to remain long enough to be informed of the topic of discussion and a chance to be heard, which is allowed under the

Conflict of Interest Policy. A brief discussion followed, during which Judy asked that it be noted in the minutes that she felt that the Board was not applying the same scrutiny to other businesses that were being allowed to operate on-site which resulted in preferential treatment. Judy also noted that she perceived no conflict of interest issue because there was no proposed entering of any agreement between Judy Hoops and the WUOA. After a brief discussion, the two members removed themselves from the meeting. (Dwayne noted at this point that there was no longer a quorum) An informal discussion followed; however, without a quorum, it was no longer an official Board meeting. The meeting and discussion were finished at 9:00 PM. Original minutes were submitted by Betty White, in the absence of a secretary Minutes were amended and revised by Laurie Pate Secretary June 18, 2009 Amended and redistributed on June 28 2009

WUOA Board Meeting Thursday, June 4, 2009 7:00 pm

Jun 28, 2009 - A special called meeting of the Winterhaven Unit Owners Association Board was held by conference call on Thursday, June 4 at 7:00 PM.

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