WUOA Board Meeting Via Conference Call Wednesday, October 7, 2009 3:30 PM Present: Dwayne Porter Debbie Corcoran Mary Cox Laurie Pate Attending under guidelines for unit owners: Roy Shrewsbury Dwayne Porter, president, called the meeting to order at 3:32 PM, and a quorum was established. The minutes from the Executive Board meeting held on September 23, 2009 were approved. Vote: Yes Unanimous Mountain Assessm ent Resolution Discussion via email, documented for minutes: The Association paid half of the unpaid bill, $1,173.86, which covered all the unpaid ‘bar/lounge’ area mountain assessments for the past several years, plus interest. It also included the payment for this year, but will be billed to whomever leases that area next year. The Association is now current in Mountain Assessment dues.

Hot Tub/Game Room (via email, documented for minutes) Motion: Made by Mary Cox via email Accept Kendall Messer’s offer to voluntarily remove the hot tub and renovate the room, including the sauna area. He will provide all materials and labor and will have the room completed by December 1, 2009. Discussion Vote: Yes 4 Unanimous (via email – Kendall recused himself.) Keeping and storing records Discussion: Tabled until we get new storage room and can evaluate how much room we have compared to the size of boxes of papers. Insurance/By-Laws Committee/Common Elements (General and Limited) Discussion: Mary received a brochure from Pam McMillion, insurance agent. Dwayne will contact people who expressed interest in being on the by-laws committee. At this point, the Board can only encourage owners to purchase insurance, not require them to do so. That issue will need to be addressed by the By-Laws Committee. In the meantime, Mary will check the bylaws to see how they deal with insurance. Mary and Laurie will compose a list of items that will help clarify which repairs will be paid by the Association and which ones will be paid by owners.

Update on Repairs Column Replacement: Newport Trading has replaced the column identified by the structural engineer as needing immediate repair. A final bill has not yet been received. Fireplace Repair: Still under discussion is the advantage or disadvantage of having a gas fireplace in the lodge. Debbie will check on several things: shape and size of fireplace, ventless gas logs, amount of heat given off, heat in the upstairs lounge area, and how much heat comes from the present central heating system. Water Under Building: Debbie had a drainage engineer take a look at the water problem. He was not happy with the downspouts. Debbie will be working with him and the maintenance company to resolve the issue. Mildew Issues: Mildew issues have been resolved in Unit E103. Oth er Repairs, etc: Mains Systems has been working on various repairs, such as, tightening and stabilizing rails. Debbie said the dumpster will be moved across the driveway and will be on a diagonal, and sturdy doors will be added. Mary is getting estimates on a sign for the condos that will be placed where the dumpster was. Facilitator: Written Agreem ent Discussion: Debbie has written an agreement for the facilitator, Sheila Norman, and will distribute it to Board members for approval. The facilitator has been meeting with contractors since the second week in September and is being paid $100 a week for her services. She is being paid through Raleigh Real Estate. Progress on Outstanding Fees Discussion: E102 has been sold, and the late dues and fees have been paid. It has been determined that the Board can assess an 18% late fee. The late fee will be strictly enforced on owners who are late paying their dues and assessments. Q u estionable Lien Discussion: An email has been received, stating that the Association placed a lien against a former employee’s property, which is not part of the condos. The request was made to remove the lien. The Board is investigating the matter, since no one knows anything about it. The matter will be resolved after the Board receives further information. Office Lease Discussion: Several points in the proposed contract were discussed, including rates, dates, and the website. Mary will type the contract and email it to Board members for approval. Motion: Made by Dwayne The email account will be addressed by the Board, finding a way to distribute inquiries to rental entities. Discussion: Laurie will see if an auto-reply feature can be purchased, since it is not available on the Association’s email account. Vote: Yes Unanimous

Members’ Qu estions at Board Meetings Motion: Made by Dwayne Members can submit questions via any acceptable means to the Board at any time, and the Board will act on the questions as appropriate. Discussion: Vote: Yes Unanimous Motion: Made by Dwayne A member or invited guest in attendance at a Board meeting cannot interject or ask questions; however, the Board has the prerogative to ask them questions about agenda items under discussion. Discussion: Being able to ask certain questions about agenda items can expedite matters. Vote: Yes Unanimous Phones Discussion: Debbie will meet with the telephone serviceman in order to set up the phone system in a way that is acceptable to the Board. The next Board meeting will take place via conference call on October 21, 2009, at a time to be determined. The meeting was adjourned at 5:02 PM. Respectfully submitted, Laurie Pate Secretary, WUOA

WUOA Board Meeting Via Conference Call ...

Discussion via email, documented for minutes: The Association paid half of the ... Discussion: Laurie will see if an auto-reply feature can be purchased, since it is ...

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