WUOA Board Meeting Via Conference Call Wednesday, September 23, 2009 4:00 PM Present: Dwayne Porter Debbie Corcoran Mary Cox Laurie Pate Dwayne Porter, president, called the meeting to order at 2:08 PM, and a quorum was established. The minutes from the Executive Board meeting held on September 2, 2009 were approved. Vote: Yes Unanimous Mountain Assessm ent Resolution Motion: Made by Dwayne Porter A waiver for Brigitte Morgan will be issued for the current year’s Mountain Association fee. Discussion: The fee was not included in the contract with Brigitte because it was not known at that time that it would be required. Persons leasing the upstairs area several years ago paid the fee; however, it had not been paid for the last several years. New Winterplace LLC billed the Association for the unpaid amount. After much discussion and research, a resolution was reached, with the Association agreeing to pay half of the unpaid bill, $1,173.86. The issue will be addressed next year with whomever leases the upstairs area. Vote: Yes Unanimous Office Lease Discussion: The committee has contacted AJ Sparacino about renting the office space; however, he has been busy and has not yet responded. Mary Cox will talk to him and report back to the committee before a lease agreement is signed. Update on Repairs Water Under Building: Mains Systems Inc. has completed the drainage system under both buildings D and E for a total cost of $1138. Credit Card Purchases: Mains Systems Inc. has been purchasing materials and being reimbursed. In case the occasion should arise that material needs to be purchased by the Association, Debbie Corcoran will set up a new bank card so that Sheila Norman or Keith Mains could obtain the material needed. Mold/Mildew Issues: Excessive dampness in Unit E103 prompted the Board to place a dehumidifier in that unit and to investigate. A broken drain pipe was repaired and Mains Systems was asked to resolve the problem of wet, black insulation (mold or mildew?) underneath the unit. Heat was turned on in nearby units, and Unit E103 is the only one that still has dampness. Column Replacement: Debbie will call Newport Trading to get a date for replacing the worst column, as specified by the structural engineer. Hot Tub/Game Room: Mary has had no prospective buyers for the hot tub. She will contact local dealers and one person who has expressed interest, so that we can get it

removed and proceed with solving the ‘water under the floor’ issue and having the room renovated for a game room. Mary will check into having electrical outlets installed. Fireplace Repair: Debbie is in the process of checking to see about repairing the gas line in the fireplace and about installing a gas fireplace in the lodge. Snow Removal: Jean Natz has agreed to do snow removal for us, when needed. Working with Maintenance: It was agreed that Debbie will be allowed to work with Keith Mains and Sheila Norman on repairs, up to $10,000, at which time maintenance issues will be reviewed by the Board. Sheila will be paid $100 per week for working with maintenance issues. Insurance and Limited Common/General Common Expenses Discussion: A discussion of what is in our by-laws and Declarations, as well as insurance coverage of condos took place. Decisiosn: 1) Laurie and Mary will act as a committee to research the issue and to draw up a set of written guidelines that can be given to unit owners. 2) Dwayne, as chairperson of the By-Laws Committee, will contact the people who volunteered to be on that committee in order to examine exactly what is said in our by-laws about insurance and how it might need to be amended. Phone Extensions Motion: Made by Dwayne Post the new phone extensions on the website and notify owners via email that they can obtain them online. Discussion: Owners need to be made aware of the new extensions, and they should be posted in each condo. Vote: Yes Unanimous Progress on Outstanding Fees Discussion: We still have no way to collect fees on the two units in bankruptcy. Debbie, Treasurer, is working with the bookkeeper on other fees. Members Attending Board Meetings Motion: Made by Dwayne Make open session Board meetings available to membership for attendance only. Discussion: Meetings will be open for attendance only, with only Board members allowed to discuss and carry on business. In order to attend conference call meetings, all participants must state their names when they log on. Members will be allowed to attend open meetings only, not closed sessions involving personnel or individual unit owner issues. The meetings will be posted on the Owners’ Page of the website, giving date, time, call-in number, and PIN. Vote: Yes Unanimous The next Board meeting will take place via conference call on October 7, 2009, at 2 PM. The meeting was adjourned at 3:08 PM. Respectfully submitted, Laurie Pate Secretary, WUOA

WUOA Board Meeting Via Conference Call Wednesday, September ...

Via Conference Call. Wednesday, September 23, 2009. 4:00 PM. Present: Dwayne Porter. Debbie Corcoran. Mary Cox. Laurie Pate. Dwayne Porter, president ...

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