U-PASS Advisory Board Meeting February 16th, 2018 1:00-2:00 HUB 238

Attendees Eryn Hall Anna Johnson Steven Tuttle Evan Ulman Jacob Brett Tori Hernandez Brian O’Rourke Guests Diodato Boucsieguez Absent Bucoda Warren Noah An Jacob Turpin Zach Howard Anne Eskridge Rene Singleton

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Five Minute Public Comment Period a. No public comment. Approval of the Agenda and Previous Meeting Minutes a. The agenda and previous meeting minutes are approved. Work Plan Timeline Update a. BRETT: Briefly, the timeline has been updated to indicate how much time we have left. Looking at the timeline, I would advise that everyone try to prioritize the low hanging fruit and try to figure out how to set up next year’s Advisory Board (AB) for success. This is an ambitious work plan; we won’t get to complete everything on it. We’re impressed with how far things have been coming along. Anne [Eskridge, Director of UW Transportation Services (TS)] was impressed by the GPSS forum. b. HERNANDEZ: Yes, we had a lot of questions. c. BRETT: Hopefully there will be more communication between the AB and [student] government bodies in the future. d. CONT: Are there any questions or updates on the timeframe from anyone else? e. JOHNSON: O’ROURKE and I saw an uptick in Senate interest in bike share. f. BRETT: Liz [Bastian, UW TS Active Transportation Specialist] is coming in next meeting. The NightRide shuttles presentation has been bumped back to the

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following meeting. [Bastian] will be talking about the Request for Qualifications (RFQ) process. The AB should come up with questions and send them to us so that she can prepare ahead of time. We’ve been meeting with the bike share companies g. HERNANDEZ: How is the Ofo contract going? h. BRETT: There is still no permitting agreement with Ofo. i. HERNANDEZ: Ofo has a free month [for students], so I would expect there to be an uptick in bikes on campus. j. BRETT: There are three companies right now, and we don’t have a contract with Ofo. The point of the RFQ process is to streamline the permitting process and to find out if any one company will provide superior service and management support. Are there any other questions? k. TUTTLE: Do we have a meeting on 3/16? It’s during finals week. l. BRETT: We will reschedule that. We should move it to another date. m. TUTTLE: What is [Bastian] coming to discuss? n. BRETT: Specifically, she will be discussing bike share and the RFQ process, which is about to be published. The Advisory Board is the student voice on evaluation of the RFP/RFQ process and determining what the priorities of the student body are regarding bike share. This upcoming meeting will give the AB a chance to learn more about the process and give feedback. The bike share companies are interested in an exclusive contract [with the UW] and the RFP/RFQ process will give Transportation Services a chance to evaluate the company proposals. o. TUTTLE: What exactly are we requesting they give? p. BRETT: [Bastian] can answer these questions better than me. On one end, we want to make the management of programs easier for TS. There is also tech, like geo-fencing, which would let people know where bikes can and cannot be taken. Electric-assist bikes are another issue, because the current regulations prohibit anything with a motor going on paths. There is also the question of getting the best deal for UW and our customers, such as discounts or free rides for students. Also, there is the question of Husky Card integration, of which the details are not clearly set yet. We will be looking at the submitted plans to see what proposal looks the most ideal. q. TUTTLE: Moves on to the next discussion item. UW Bothell U-PASS Updates a. ULMAN: The AB received an email from a student at UW Bothell (UWB) asking about universal implementation on his campus. I’ve drafted a memo detailing the universal fee implementation process to be sent to ASUWB for their consideration. The AB only governs the U-PASS fee on the UW campus, so offering consultation is the most we can do to promote universalization on other campuses. b. BRETT: It is the AB’s job to edit the memo. The goal here is to get this work plan item off our agenda so we can move onto the other topics. The fee process will have to be undertaken by the student bodies of other campuses. It is a very difficult process. But students are clearly concerned about the rising costs of the U-PASS fee at UWB. We have been reaching out to their Commuter Services

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team. Are there any questions about how the governance of those processes would work? c. HERNANDEZ: Mentions the line-item display of the U-PASS fee on the online tuition statement. d. ULMAN: Describes the administrative obstacles on changing the way the UPASS fee is displayed online. e. BRETT: There were internal discussions with all of the work groups oversee fee descriptions. Legal cited concerns with calling the fee something more general because the fee is primarily dedicated to the U-PASS. However, with the potential of Husky Card integration for bike share and expanded NightRide shuttles, we have goals to add additional mobility services to U-PASS. There would then be arguments that we can change the fee name to be more inclusive. There needs to be student support issued through resolution by the AB and Senates. Administration likes to see student support before making a big change. f. HERNANDEZ: We need student support to change the fee name. We won’t get student support until extra services are added. g. BRETT: Yes. 96 percent of total U-PASS costs are just transit costs. Some sort of resolution would be the best means to get all the players to the table. h. CONT: Per the GPSS meeting, we have changed the U-PASS language on the website to show that it is Husky Card integrated. Two, student parking pass rates are not posted online because the costs are prorated based on when you sign up in the quarter. i. TUTTLE: Moves on to the next agenda item. Work Plan Report Out a. HALL: We had been looking at other schools and how they market their transportation fee. UCLA provides an easy online infographic to help students on the best transit options for them b. HERNANDEZ: If you are less than one mile away, we have data on how many students are in that range. Then we have info for students further out. Proposes an infographic to explain how many students rely on U-PASS. c. BRETT: We are working on some more interactive tools - we’re working on a mapping tool with each of the commute modes that students might take to campus. Describes how different options would be available for buses, bicycles, etc. I think it would be an easy way to convey commute mode options for UPASS users. d. HALL: We were interested in finding other apps useful for commute planning. e. BRETT: There are consultants who do this kind of stuff, but we are looking to do something in house. We are looking to make drastic improvements to the website with these new commute options tools. f. O’ROURKE: On bike share, two senators proposed Husky Card integration with bike share. They want to institute an optional fee system and get a husky card tap system with it. The resolution not yet in public comment yet. I don’t want to get too involved yet, but I will bring up the difficulties with RFID integration and the safety aspects of bike share.

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g. BRETT: We did include information about how to safely use bike share in our last newsletter. Currently, rules over bike share differ in state and city laws. We will keep you posted if there are changes to state laws. h. CONT: The current technology does not support a tap-to-pay system, but we plan to explore new payment options in the RFQ/RFP. Husky Card integration would have its own complications, but we are exploring all options. On safety, Spin has donated a lot of helmets to our offices. We are currently setting up a distribution plan to get the helmets to students. i. HERNANDEZ: Would it be possible to whenever you pay your U-PASS fee you are entered into a raffle to receive a helmet? j. BRETT: That might be administratively burdensome and we have enough that we don’t need to be restrictive – we are looking at special giveaway events on a quarterly basis. a. BOUCSIEGUEZ: Are helmets necessary to use bike share? b. BRETT: Transportation Services does not enforce helmet use – we leave that work to enforcement officials both on campus and in the city. There is a King County law which requires that helmets be worn when riding bikes. Safety, however, is a top concern for us and we want to make sure that safety needs in the community are being met. c. BOUCSIEGUEZ: Is there any figure on what an optional fee for bike share integration would be? d. O’ROURKE: The context [to the Senate Resolution] is that there could be an optional fee added to U-PASS that would grant users access to bike share. e. BRETT: Everything is on the table. We are certainly exploring alternatives on how to make the process more seamless, but there may be a few easier ways, such as free rides for U-PASS holders or husky card integrations. f. TUTTLE: Are there updates on NightRide? g. BRETT: I would recommend that the AB prepare for that meeting by drafting questions ahead of time. The next step is evaluation of the NightRide and what, if anything, could be improved. h. TUTTLE: Are there any other work plan updates? We can move on to the next item. Transportation Services Updates a. BRETT: The state recently decided to fund all transit pass programs in King County with the exception of higher education. We assume that it would have been too expensive to offer that benefit to all the faculty at UW. It sets precedent for a reconsideration [of a subsidy] in the future. b. CONT: We had a question come in about students who have their employer cover their tuition. There is a letter posted online signed by Anne [Eskridge; Director of UW TS] which those students can present to their employer and ask to be covered. c. CONT: Everyone should work on preparing questions for the guest speakers. In terms of communications, we are currently working on better ways to market the U-PASS. TS Communications has a new director, and they will probably be open to making changes as they hire more staff. I recommend that everyone look at the U-PASS AB website and suggest any changes. On the other side of that, if there is

a desire to expand AB communications, the AB should lead on that. If we could put together a wish list of changes to the website, it would be easy to send that to the new director. d. CONT: That is all we have. e. TUTTLE: Moves to adjourn. Adjourned at 1:53

Meeting Minutes Prepared by EVAN ULMAN U-PASS Liaison