Wyoming School Facilities Department
Feasibility STUDY
Sundance Elementary:
Crook County School District #1
FINAL REPORT June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 The staff at MOA Architecture wishes to thank the Wyoming School Facilities Department and Crook County School District #1 for the opportunity to work with you to study and document the utilization of your facilities. We are inspired by your attention to individual learner success and by the quality teaching and learning that takes place at all of your schools, every day. Thank you.
MOA Architecture 302 S. David Street, Suite 210, Casper, WY 82601 821 17th Street, Suite 400, Denver, CO 80202 www.moaarch.com
Table of Contents
MOA Architecture
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
TABLE OF CONTENTS
1.0
EXECUTIVE SUMMARY........................................................................ 1-1
A. B. C. D. E.
FACILITY ADDRESSED IN THE STUDY .................................................................................. 1-1 OVERVIEW OF ISSUES........................................................................................................ 1-1 CALCULATED CAPACITIES VS. ENROLLMENTS...................................................................... 1-1 PLANNING SCENARIOS....................................................................................................... 1-3 RECOMMENDATION: MOST COST EFFECTIVE REMEDY ................................................. 1-5
2.0
INTRODUCTION .................................................................................... 2-1
A. B. C.
WHY A FEASIBILITY STUDY?............................................................................................... 2-1 WHAT IS INCLUDED IN THIS REPORT? ................................................................................. 2-1 HOW WAS IT DEVELOPED? ................................................................................................ 2-2 2.1.1 Approach .......................................................................................................... 2-2 2.1.2 Data & Resources ............................................................................................ 2-2 2.1.3 WSFD Parameters ........................................................................................... 2-3 2.1.4 Development & Assessment of Scenarios ....................................................... 2-3 WHO WAS INVOLVED?....................................................................................................... 2-4 2.1.5 Acknowledgements .......................................................................................... 2-4 2.1.6 District Participants .......................................................................................... 2-4 2.1.7 Planning Team ................................................................................................. 2-4
D.
3.0
CONDITION ASSESSMENT .................................................................. 3-1
A. B. C. D. E. F.
BUILDING INVENTORY (K-6) ............................................................................................... 3-1 GRADE CONFIGURATIONS .................................................................................................. 3-1 ENROLLMENT PROJECTIONS .............................................................................................. 3-1 SUNDANCE UNIQUE & SPECIFIC ISSUES.............................................................................. 3-1 SUNDANCE ASSESSMENT EVALUATION ............................................................................... 3-4 SUNDANCE ASSESSMENT DIAGRAMS .................................................................................. 3-8
4.0
CAPACITY OVERVIEW ......................................................................... 4-1
A. B.
SUNDANCE CAPACITY OVERVIEW (K-12) ............................................................................ 4-1 DATA & TOOLS USED FOR CAPACITY CALCULATIONS .......................................................... 4-1 4.1.1 AiM™ Data (WSFC’s facility management system) ......................................... 4-1 4.1.2 Floor Plans ....................................................................................................... 4-1 4.1.3 SFD Methodology Guidelines .......................................................................... 4-2 4.1.4 Capacity factors investigated ........................................................................... 4-2 4.1.5 Floor Plan Diagrams ........................................................................................ 4-3 4.1.6 New Building Program ..................................................................................... 4-4
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
5.0
OPTION IDENTIFICATION .................................................................... 5-1
A. B. C. D. E. F. G. H. I.
SCENARIO DEVELOPMENT OVERVIEW................................................................................. 5-1 SCENARIO 1 DETAILED DESCRIPTION ................................................................................. 5-5 SCENARIO 2 DETAILED DESCRIPTION ................................................................................. 5-6 SCENARIO 3 DETAILED DESCRIPTION ................................................................................. 5-7 SCENARIO 4 DETAILED DESCRIPTION ................................................................................. 5-8 SCORING CRITERIA ........................................................................................................... 5-9 COST SUMMARY.............................................................................................................. 5-15 SCORING SUMMARY ........................................................................................................ 5-16 COST DETAILS ................................................................................................................ 5-17
6.0
RECOMMENDATION ............................................................................ 6-1
A. B.
SUMMARY ......................................................................................................................... 6-1 RANKING OF OTHER SCENARIOS ........................................................................................ 6-2
7.0
APPENDIX ............................................................................................. 7-1
A. B. D.
MEETING NOTES ............................................................................................................... 7-1 ASSESSMENT REPORTS..................................................................................................... 7-1 TERMINOLOGY .................................................................................................................. 7-1
Table of Contents
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
1.0 Executive Summary The Wyoming School Facilities Department (WSFD) seeks to make informed decisions regarding the efficacy of current facilities to adequately serve their current and projected student enrollments. This study is intended to aid in the identification of the most cost effective remedy for the development of Sundance Elementary school.
Before constructionbased solutions can be considered, utilization of current space should be fully understood.
The study analyses the utilization of existing spaces and projected growth in population for the school. It will look at several options in which the school can accommodate the space needs of the school. A building condition assessment will be conducted of the existing school to determine necessary upgrades to building systems for functionality and code. State Fire Marshall authorities are anticipated to require these upgrades for any option that involves renovation or reconfiguration of facilities with the existing elementary school. This report documents key components of the Feasibility Study, and represents a compilation of data, information and insights from a multitude of sources. The assessment and feasibility study were conducted with meeting between WSFD, CCSD #1, and MOA.
A.
Facility Addressed in the Study Crook County School District #1: Sundance Elementary (K-6)
B. Sundance Elementary school has a capacity of 160 and operates with an enrollment of 204 students. With a projection of 272 students by the year 2020 the building is drastically undersized.
Overview of Issues
Crook County School District No. 1 has a self-reported capacity concern in its Sundance K-6 grade levels. The Sundance schools operate as a K-6 elementary and a 7-12 high school. The current elementary is over capacity. The elementary serves as the K-12 kitchen and serves all students from the gym. Currently there is only 1 oversized classroom per grade. The school was built in 3 phases. The main portion was built in 1973 with additions in 1988 and 2001. The mechanical and electrical systems are at capacity and are at the end of their life. The locations of the three classroom wings are such that circulation flows through the media center at all times of the day. This eliminates the media center as a possibility for a space for State testing. There is inequity between the sizes of rooms. Special education rooms are undersized. The computer lab has been converted to a Kindergarten classroom. The administration is located down the hall from the main entrance so there is concern over security into and out of the building. The traffic circulation is poor in that it only allows for one function at a time. The bus loading sequencing forces parents to park along the state highway while they wait for the buses to leave. To plan for future capacity needs, the facility plan should identify non-construction options before considering construction options (renovation, additions, and construction of new buildings). Nonconstruction options include maximizing capacity in underutilized school buildings; modifications of school boundaries; modifications of school grade configurations; and similar approaches.
C.
Calculated Capacities vs. Enrollments
It is not feasible to create a NON-CONSTRUCTION SCENARIO given the severity of the capacity issue within Crook County School District #1 at their Sundance facilities. Enrollment projections far exceed available capacity in the K-6 grade levels.
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 Sundance: Overall, Sundance Elementary K-6 school has a shortage in capacity of 44 students With the 2020 projections it has a shortage of in capacity of 112 students 7-12 Sundance High School has a capacity of 264 and projections of 215 students in 2020. It has capacity of 49 more students.
In summary, currently the Sundance K-6 schools show a capacity issue in which capacity is significantly exceeded by current and projected enrollments.
Sundance has a significant K-6 capacity issue in AY 2012/2013 that continues to grow yearly as enrollments within the district increase. The K-6 schools were over capacity by 44 students. With an expected shortage of capacity of 112 students by 2020 The grade level 7-12 Jr/Sr High School within Sundance do not have a current capacity issue and are not projected to through year 2020. The expected enrollment of 215 is under the capacity of 264. Although there is expected capacity for 49 students, the layout of the current school would not allow having any isolation between 6th grade and 12th grade. WSFD APPROVED METHODOLOGY TO CALCULATE CAPACITY AT SUNDANCE K-6 School: • • • • •
K-6 Restricted Capacity for AY2012-2013 is 160 students K-6 enrollment for AY2012-2013 was 204 K-6 enrollment is on a path of steady growth and is projected to reach 272 in AY20202021 A current capacity issue is identified within the K-6 grade levels in AY2012-2013 Current capacity will be exceeded by projected enrollments in AY 2020-2021 by 112 students
WSFD APPROVED METHODOLOGY TO CALCULATE CAPACITY IN SUNDANCE 7-12 Schools: • • • •
7-12 Restricted Capacity for AY2012-2013 is 264 students 7-12 enrollment for AY2012-2013 was 161 7-12 enrollment is on a path of slow but steady growth and is projected to reach 215 in AY2020-2021 A capacity issue is not identified within the 7-12 grade levels
In summary, currently the Sundance K-6 schools show a capacity issue in which capacity is significantly exceeded by current and projected enrollments. The 7-12 Jr/Sr high school do not have a current capacity issue and are not projected to through year 2020. The layout of the current school precludes it to allow for grades to move to the high school.
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D.
Planning Scenarios
Based on the WSFD Methodology to Calculate Capacity, a total of eight scenarios were identified and discussed with the School District and WSFD. After a collaborative review and discussion, four scenarios were selected for further assessment and cost analysis as part of the Facility Plan. The four scenarios were then presented to the School District and WSFD for review and discussion. The four scenarios included for assessment and cost analysis are: Scenario #1: RENOVATE EXISTING ELEMENTARY INCLUDING SOME DEMOLITION AND ADDITION TO MEET PROJECTED ENROLLMENT NEEDS Increase capacity by demolition of east classroom wing and constructing additional classrooms on east and north wings. This would create 3/2 section K-6 schools located on the existing site. Construct Kitchen to accommodate a serving kitchen and cafeteria to serve K-12 setup. Create new curb cut to allow for new bus and parent drop-off to ease community safety concerns. Use temporary modular classrooms for whole school during construction. Scenario #2: RENOVATE EXISTING GYM, MUSIC, ADMIN, AND KITCHEN ARES. DEMOLISH ALL EXISTING CLASSROOM WINGS AND MEDIA CENTER. CONSTRUCT NEW 2 STORY CLASSROOM AND MEDIA CENTER TO MEET PROJECTED ENROLLMENT NEEDS
Four scenarios were selected for further assessment and cost analysis as part of the Feasibility Analysis. The four scenarios were then presented to the School District and WSFD for review and discussion.
Increase capacity by demolishing all existing classroom wings and media center. Construct new 2 story classroom and media center addition to allow better functionality and privacy between rooms. Constructing additions would create 3/2 section K-6 schools located on the existing site. Use temporary modular classrooms for whole school during construction. Scenario #3: CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL IN PAVED PLAY AREA. DEMOLISH EXISTING SCHOOL AFTER COMPLETION OF NEW SCHOOL TO MEET PROJECTED ENROLLMENT NEEDS Construct a new 2 story K-6 elementary on the existing site with a 3/2 configuration to increase capacity. Site constraints would force the building to be constructed with 20% of the building being built in a second phase. Construct new school to WSFD guidelines for capacity and to accommodate projected enrollment and to allow for 21st century project based learning. Demolish existing school when new construction on site is complete. Existing building site would be converted into play areas and parking areas. Scenario #4: CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL ON THE EXISTING HIGH SCHOOL FOOTBALL FIELD TO MEET PROJECTED ENROLLMENT NEEDS. CONVERT EXISTING ELEMENTARY BUILDING INTO THE DISTRICT ADMINISTRATION BUILDING Construct new 2 story K-6 elementary on the existing H.S. football field with a 3/2 configuration to meet projected enrollment needs and to allow for 21st century project based learning. Purchase land outside of city to build displaced football field and track. Convert existing elementary school building into the district administration building which is #1 on the SFD need index list for ancillary buildings. Could possibly move Bear lodge alternative High school into the existing elementary as well.
EXECUTIVE SUMMARY
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
Scenarios Identified but not carried forward to assessment: Scenario A: RENOVATE WHOLE SCHOOL. CONSTRUCT ADDITION OF 4-6 GRADES ON EAST SIDE. CONSTRUCT KITCHEN ADDITION ON NORTH SIDE. This scenario was eliminated for the following reasons:
Scenario does not improve circulation around and through media center. Scenario does not address functionality of spaces and inequity between classroom sizes. The east wing would remain on a different level than the rest of school forcing entrances into classrooms off of the media center. Administration view of parking and drop off remains limited. Cost issues with replacing all mechanical and electrical systems Older school would still require more maintenance Extensive remodel would require temporary mobile classrooms. Addition to elementary school - phasing/construction time frame an issue. Does not meet the District’s educational model.
Scenario B: RENOVATE WHOLE SCHOOL. CONVERT SOUTH WING TO ADMINISTRATION WING. CONVERT KINDERGARTEN CLASSROOM INTO CAFETERIA. ADDITION OF 2-6 WING TO EAST. This scenario was eliminated for the following reasons:
Scenario does not improve circulation around and through media center. Scenario does not address functionality of spaces and inequity between classroom sizes. The east wing would remain on a different level than the rest of school forcing entrances into classrooms off of the media center. Views to west play area are too limited for observation. Addition takes up too much play area space. Cost issues with replacing all mechanical and electrical systems. Extensive remodel would require temporary mobile classrooms. Older building would still require more maintenance. Addition to elementary school - phasing/construction time frame an issue. Does not meet the District’s educational model.
Scenario C: RENOVATE WHOLE SCHOOL. DEMO EAST WING. ADDITION OF 3-5 WING TO EAST. MOVE 6TH GRADE TO HIGH SCHOOL AND CONSTRUCT ADDITION AT THAT FACILITY. This scenario was eliminated for the following reasons:
Community would not support moving 6th grade to high school. Scenario does not improve circulation around and through media center. Scenario does not address functionality of spaces and inequity between classroom sizes. Cost issues with replacing all mechanical and electrical systems. Extensive remodel and demolition would require temporary mobile classrooms. Older building would still require more maintenance. Additions to elementary school phasing/construction time frame an issue. Does not meet the District’s educational model. Teacher certification would be an issue at high school for 6th grade specials No isolation for the 6th grade from the 12th grade.
EXECUTIVE SUMMARY
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
Scenario D: BUILD NEW 1 STORY K-6 ELEMENTARY OUTSIDE OF TOWN. CONVERT EXISTING BUILDING INTO DISTRICT ADMINISTRATION BUILDING. This scenario was eliminated for the following reasons:
Community would not support moving elementary out of neighborhood. Land acquisition would be required before start of design. Cost issues with busing all students to school. Eliminates K-12 dining arrangement and with shared kitchen. Addition to High school to accommodate 7-12 dining. Increases time for travel for shared staff between high school and elementary.
Additional detail on all scenarios is included in Section 5.0.
Scenario #4 is identified as the Most Cost Effective Remedy: SCENARIO #4: Construct new K-6 elementary on the existing High School football field to achieve a 3/2 grade configuration that will support 21st century project based learning spaces.
E.
RECOMMENDATION: Most Cost Effective Remedy
The four scenarios developed as part of this study are assessed using a three level scoring matrix including 1) A basic question of feasibility, 2) A matrix of assessments of educational, operational, site and community impacts, and 3) A cost analysis. Evaluation criteria are detailed in Section 6.0 of this report.
RANKING #1 – Most Cost Effective Remedy Scenario #4: CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL IN EXISTING H.S. FOOTBALL FIELD. CONVERT EXISTING ELEMENTARY TO DISTRICT ADMINSTRATION BUILDING. CONSTRUCTION OF ATHLETIC FIELDS AT A NEW PROPERTY WOULD BE REQUIRED. THIS WILL CREATE A NEW K-12 CAMPUS AND WILL RESOLVE CAPACITY ISSUES AT THE K-6 GRADE LEVELS Cost Impacts: $14,315,461 (This does not take into account the purchase of land)
Scenario #4 represents the Most Cost Effective Remedy. It directly and positively impacts the district in several ways including: This scenario provides the best scenario to provide for the expected 2020 enrollment and create a 21st century learning environment. This approach using the existing school district owned property and keeps the school in the neighborhood. It best meets the values of the community and improves the functionality. The school board voted and their choice aligns with planning study team in that scenario #4 is their first choice and scenario #3 is their second choice. This scenario: 1. Addresses Capacity Concerns: This scenario resolves the capacity issue by building a new K-6 school to WSFD standards. The school would have a 3/2 configuration based on state mandated standards of 16 students per K-3 classroom and 25 students per classroom for 4th-6th grade. 2. Educational Impact: This scenario creates a new K-6 school that would have the privacy between classrooms that is absent in the current building. It would create a media center that would be able to be used for state testing that the current one is unable to perform because of its central location intersecting all student traffic in the EXECUTIVE SUMMARY
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
3.
4. 5. 6.
existing school. It would create spaces for project based learning that this school emphasizes. Operational Impact: This scenario would greatly improve the bus and parent dropoff situation and create one drop-off point for the whole K-12 campus. The faculty and maintenance staff sharing will be improved with the close proximity of the two schools. Site Impact: This scenario utilizes currently owned sites for new school construction. It would require land purchase for H.S. athletic field that is displaced. Community / District Impact: This scenario maintains neighborhood schools which is a high priority. It is able to create a true K-12 campus. Cost Impacts: $14,315,461.
EXECUTIVE SUMMARY
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
2.0 Introduction A.
Why a Feasibility Study?
The Wyoming School Facilities Department (WSFD) seeks to make informed decisions regarding the efficacy of current facilities to adequately serve their current and projected student enrollments.
Before constructionbased solutions can be considered, utilization of current space should be fully understood.
The study analyses the utilization of existing spaces at the school and compares them with statewide benchmarks for the room sizes and student capacities. The analyses result in a school capacity number for each school facility, based on its usages of existing space. The capacities of all schools are compared with both current and future student enrollments to identify and/or locate capacity issues throughout the District. Once documented, these issues serve as the starting point for the development of options and remedies, as needed, to define the best and most cost-effective solution for the district to accommodate its student enrollments. To plan for future capacity needs, facility planning strategies identify non-construction options before considering construction options (renovation, additions, and construction of new buildings). Non-construction options can vary widely, such as closing underutilized school buildings; modifications of school boundaries; modifications of school grade configurations; and other similar approaches. In short, the WSFD realizes that before any construction can be considered, utilization of current space should be fully understood. The assessment should be considered with maintenance of existing facilities compared to new facilities. The purpose of the Feasibility Study is to evaluate the current condition of the school and the future enrollment compared to future capacity.
B.
What is Included in This Report?
There are a number of factors important to determining the capacity of school facilities. These factors are documented and collectively analyzed to inform the facilities strategies and recommendations included in this report. This report documents overall district parameters such as enrollment projections, assessment, and educational plans. The report also includes detailed information on Sundance Elementary. Summaries of the capacity calculations and assessments are included in the report, and floor plan diagrams are used to document current room assignments as well as to illustrate areas within each school which need remediation. The process used to complete the feasibility study is defined, and meetings and conversations are documented. The report includes facility planning options that were identified during the process as well as the criteria for assessment of each option. Ultimately, the recommendation for the most cost effective remedy is defined and illustrated. Strategies are intended as a combination of broad-brush and specific architectural planning actions. The appendix contains meeting minutes as well as a glossary of terminology used in the report.
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
C.
How Was It Developed?
The purpose of the Feasibility Study is to evaluate functionality, condition, and future capacity within grades K-6 at the Sundance Elementary in the Crook County School District. For the purposes of this report, the term “class” refers to the number of students and the term “classroom” refers to a physical room. Note that there is no intended hierarchy in the sequence that school data is presented in this report, and lists included are generally not prioritized. A description of the process used to develop this report follows.
2.1.1
Approach
The review and assessment of capacity for school districts within this study was conducted in a collaborative process involving the School District, the WSFD and the Planning Team. The process involved multiple meetings with the school district and the WSFD to ensure all voices were heard. Meeting participants included the School District, WSFD and Planning Team representatives. An outline of the process is as follows:
Meetings included participation from representatives from the school district, the WSFD and the planning team.
1.
MEETING #1 – Project Kick-off at Sundance Elementary.
2.
Building assessment by the Planning Team
3.
Capacity analysis of Elementary and High schools identified within the study.
4.
MEETING #2 – Options identification meeting held at Sundance Elementary.
5.
Option feasibility study
6.
Option cost analysis
7.
MEETING #3 – Conference call with WSFD and school district to review of option feasibility and costs as well as Planning Team recommendation of the Most Cost Effective Remedy.
8.
MEETING #4 - Presentation to school board for opinion and community buy in of options
9.
Preparation of Draft Plan and Final Opinion of the Most Cost Effective Remedy
10. Preparation of Final Feasibility Plan 11. PRESENTATION TO THE WSFD COMMISSION
2.1.2
Data & Resources
The WSFD’s AiM database provided the data for the quantitative parameters such as room uses, sizes, and quantities, as well as for overall site sizes and building squarefootages for each of the district’s educational facilities. Facility assessments were completed by FEA in spring 2012 and provided to the Planning Team through the AiM database. These assessments of individual facilities included data collected during the 2011-12 school year and thus represents room uses identified at that time. WSFD provided the Planning Team with enrollment history and enrollment projections used in this study.
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 WSFD provided the Planning Team with building inventories for each district, including both broad and specific information such as site information and school addresses, building gross square-footages, etc. Unique district-specific information was gathered directly from District personnel and/or District resources, studies and other documents.
2.1.3
WSFD Parameters
The Capacity Study utilizes specific parameters and criteria in the evaluation of capacity. Parameters include: -
The base line school year for the study is 2012/2013.
-
Actual enrollment data for school year 2012/2013 are utilized in the study.
-
Capacity is analyzed up to and including school year 2020/2021.
-
Enrollment projections are based on the approved cohort methodology, data provided thru AiM on 11/21/2012 with 10 years of trailing data.
-
In Crook County School District #1, the study was conducted for grades K through 6
-
Utilization rates for the capacity studies are 100% for grades K-6 and 85% for grades 712 with a 75% rural factor.
-
Restricted classroom capacities are calculated according to the WSFD’s “Method to Calculate School Building Capacity”, dated June 2012.
-
Facility assessments were completed by MOA, ACE, and Martin/Martin in May 2013 and provided to the Planning Team. The Planning Team has considered information from the district on changes to facilities and/or room assignments.
2.1.4
Development & Assessment of Scenarios
The four scenarios developed as part of this study are assessed based on a three level scoring matrix. The first level is a general test of the scenario feasibility. The basic question is, “Is the scenario feasible, or is there a factor or factors that render the scenario infeasible?” Infeasibility is defined as educationally or functionally unachievable. Based on that basic question, four of the scenarios were deemed to be infeasible. All were then evaluated based on a second level of analysis. The second level assessed each scenario based on the following criteria. 1.
Educational Impacts - Does the scenario provide adequate space to meet the educational specifications necessary to support the educational plan?
2.
Operational Impacts – Does the scenario result in better operational efficiencies for the District?
3.
Site Impacts – How does the scenario impact the site or is the scenario impacted by the site?
4.
Community Impacts – Does the scenario address community concerns or does it result in developing issues that the community will have concerns with?
5.
District specific and unique issues – Each of the above criteria were also evaluated against district specific and unique issues related to that particular category.
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 Each criteria was evaluated on a five (5) point scale where a mark of three (3) represents a neutral score. In addition, each criterion was weighted on a five point importance factor scale. Higher points were assigned to more significant criteria in the analysis so as not to over or under emphasize a particular criterion. A project cost analysis was then developed for each scenario, including costs associated with renovation, additions, and, new construction. Each scenario was evaluated for “cost effectiveness” based on how it resolves capacity in relationship to utilization facilities that have excess capacity. This ranking was developed to provide an objective view to how wisely costs are balanced against use of existing facility resources.
D.
Who Was Involved? 2.1.5
Acknowledgements
The MOA Architecture planning team extends its appreciation to Crook County School District #1, WSFD, and all those whose time, energy and insights were offered throughout the Feasibility Study and generation of this report.
2.1.6
District Participants
Jeff Carrier, Superintendent Teresa Brown, Director of Curriculum Tom Necklason, Operation and Maintenance Supervisor Brian Hartwig, Principal at Sundance Elementary Mark Broderson, Principal at Sundance High School Troy Decker, Planning Coordinator, WSFD Crook County School Board
2.1.7
Planning Team
MOA Architecture 302 S. David Street, Suite 210, Casper, WY 82601 821 17th Street, Suite 400, Denver, CO 80202 www.moaarch.com Kevin Sullivan Nathan Martin Associated Construction Engineering, INC. 19 S. Main St. Sheridan, WY 82801 Monte R. Roma Terry Jiracek Martin/Martin Wyoming 4020 Laramie Street Cheyenne, WY 82001 www.MMWyo.com John Schaffer
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3.0 Condition Assessment A.
Building Inventory (K-6) The following schools are included in this study:
B.
Sundance Elementary School (K-6) Sundance High School (7-12) – used only for capacity info
Grade Configurations Crook County School District #1 currently operates Sundance schools in the following grade level configurations:
C.
K-6 elementary school
7-12 secondary school
Enrollment Projections Sundance Enrollment Projections 2013 – 2020 Actual Enrollment
Grade
Configuration
Oct 1 of Year
D.
Projected Enrollment
Oct of K 1 2 3 4 5 6 7 8 9 10 11 12 TOTAL
2008 28 28 25 20 28 21 24 31 27 31 29 28 31 351
2009 31 29 28 24 21 31 20 27 32 28 32 29 29 361
2010 27 30 28 31 23 21 28 24 29 33 28 30 28 360
2011 34 25 28 31 33 25 24 30 22 29 34 25 31 371
2012 28 38 23 27 31 30 27 26 28 22 29 34 24 367
2013 33 28 38 24 28 31 31 29 26 29 22 28 35 381
2014 34 33 28 39 25 28 33 33 29 27 29 21 29 387
2015 36 34 33 29 41 25 29 35 34 30 27 28 22 400
2016 37 35 34 34 29 41 26 31 35 34 30 26 28 421
2017 38 36 35 35 35 30 43 27 32 36 35 29 27 436
2018 39 37 36 36 36 35 31 45 28 32 36 34 29 455
2019 40 38 37 37 37 36 37 33 46 28 32 35 34 473
2020 41 40 38 39 39 38 38 39 33 47 29 31 36 487
2021 43 41 40 40 40 39 39 40 40 34 47 28 32 501
K-6 7-12 K-12 Year
174
184
188
200
204
213
219
225
236
251
251
264
272
281
177
177
172
171
163
168
168
175
185
185
204
209
215
221
351
361
360
371
367
381
387
400
421
436
455
473
487
501
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
Sundance Unique & Specific Issues The study included the identification of Unique and Specific Issues associated with the community, School District, or specific schools that could have a bearing on the identification, development and evaluation of specific solutions to capacity within the district. These issues help form the framework, along with the capacity analysis for developing and evaluating scenarios. Unique and Specific Issues identified by Crook County School District #1 include: -
Neighborhood Schools o
-
Sized to reduce mobility and encourage the use of walking routes established by the district
Grade Configurations
CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 o -
School Size o
-
226 students are currently bused to the Sundance schools, keeping the school within the towns neighborhood would keep the number to this level and would not require more buses.
Site Restrictions o
E.
There are 204 elementary students, 51 junior high students, 110 high school students, and 21 alternative high school students.
Transportation o
-
Current setup of K-6 elementary and 7-12 secondary.
Sundance school site is on approximately 8 acres, with only 5 acres being useable. There is a lot of the property dedicated as a right of way for state highway 585. There is also a creek that bisects the property that has large slope down to it.
Sundance Assessment Criteria A – Substructure Both the 1973 and 2002 additions utilize conventional reinforced concrete strip footing and stem walls. Foundation movement or indications of structural distress were not identified during the field assessment. The foundation appears to be in good to excellent shape. Provided loads transferred to the foundation are not changed, the current foundation system can remain in service without any anticipated repairs or modifications. Basement construction at the original 1973 structure consists of reinforced concrete walls and reinforced concrete joist and beams at first floor. Both are in good to excellent condition with no anticipated structural repairs. Additional items: Perimeter drainage at the exterior of the building is poor. Water is allowed to drain back to the building and drain spouts direct water towards the foundation. The entire perimeter of the building should be re-graded and have sidewalks removed reinstalled that provide positive slope away from the building and down spouts should be re-routed to discharge into areas that will direct water away from the building. B – Structure and Shell Exterior walls: Reinforced concrete masonry units with brick veneer in good to excellent condition. Cracking indicative of lateral or vertical movement was not identified in either CMU or veneer. All caulking and sealants at veneer control joints have failed and are allowing water access to CMU structure beyond. Damage to CMU wall was not identified at this time. All exterior caulking and sealants at the brick veneer must be replaced as soon as possible to prevent future damage. Roof structure: Glulam beams spaced at approximately 8’-0” on center with bearing at exterior masonry walls. Interior bearing provided by glulam girders supported on steel columns. Minor checking observed in approximately 5% to 10% of the beams and girders. Overall roof structure condition is good. Reserve capacity of glulam beams is limited and care should be taken in future renovation to limit additional load without specific engineering analysis. Roof sheathing: 3” tectum roof deck spanning between bulb tees. No outward signs of structural distress at interior locations and in general can be considered to be in good condition. Tectum panels are exposed at exterior soffits and isolated locations of water
CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 damages were identified. Exterior tectum panels are in fair to good shape and limited locations of panel replacement will be required. Exterior walls: Reinforced concrete masonry units with brick veneer in good to excellent condition. All caulking and sealants at veneer control joints have failed and are allowing water access to CMU structure beyond. All exterior caulking and sealants at the brick veneer must be replaced as soon as possible to prevent future damage. Roof structure: Glulam beams spaced at approximately 8’-0” on center with bearing at exterior masonry walls. Interior bearing provided by glulam girders supported on steel columns. Minor checking observed in approximately 10% to 20% of the beams and girders. Unusual cracking/checking occurring in the bottom of the glulam roof joist is prevalent but is not an outward sign of structural distress. Most likely cause is seasoning of the members and unequal loss of moisture content over time. Overall roof structure condition is fair to good C – Interiors This system includes partitions, doors, hardware, specialties, stairs, and finishes. Overall most of the components are in good condition. There is general wear and tear in floor and ceiling finishes. It appears the door hardware is in good condition. Many of the exterior door frames have rust forming at the bottom which indicates water penetration into the building. D – Services (ACE Assessment in Appendix) E – Equipment and Furnishings This system includes institutional equipment, kitchen equipment, and fixed furnishings. Most of the kitchen equipment appears to be in mediocre condition, but the makeup air and type I hood need to be replaced. Fixed casework has seen its life expectancy and needs to be replaced. The casework in most rooms does not facilitate handicapped accessibility as indicated in Section H. F – Special Construction This system includes the Gymnasium, Stage / Music Room, and Multipurpose room. The gym appears to be in good condition, but the bleachers need to be replaced to allow for accessibility and motorized operation. G – Site Systems This system includes roadways, parking areas, sidewalks, and drainage. The road area around the back of the building is gravel and needs to be paved to handle drainage properly. The sidewalk and concrete areas around the building have major cracking and needs to be replaced. The parking lot is also undersized for current capacity needs. The traffic flow and bus and parent drop off is insufficient for amount of vehicles accessing the site. H - Accessibility This system includes building entrances, parking spaces, access to areas of the building and restrooms. This system is also one that appears to have extensive deficiencies. Most of the areas in the building do not meet current ADA regulations including specialties like lockers, casework, toilet accessories, plumbing fixtures, door clearances, signage, etc. CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
F. District:
Sundance Assessment Evaluation
Crooked County School District No.1
Rating
Condition
Deficiency Range
5
Excellent
0 to 5%
4
Good
5 to 10%
3
Fair
10 to 25%
2
Poor
25 to 50%
1
Failure/ Crisis
% of Facility SF
Condition
School No. School Name:
Sundance Elementary
Building No: Building Name:
Sundance Elementary
Gross SF:
35,733 sq.ft.
No. Levels:
1
2
3
4
> 50%
5
% SF/Level: Const. Date:
1973, 1988, 2001
CRV: Date Surveyed: Surveyor:
05.30.2013 Nathan Martin -MOA ARCHITECTURE John Shaffer – Martin/Martin Monte Roma - ACE Engineers
Systems and Assemblies
Type
Notes
A. Substructure A10
Foundations
Y
A1010
Standard Foundations
A1020
Special Foundations
A1030
Slab-on-Grade
A20
N
X
5
X
X
5
Basement
A2020
Basement Wall Structures
X
5
B. Structure and Shell B10
Superstructure
B1010
Elevated Floor Structures
X
3
B1020
Roof Structural Systems
X
4
X
4
B20 B2010
Exterior Enclosure Exterior Walls - Masonry
CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 B2011
Entry Structures
X
B2012
Exterior Walls – Metal Panels
X
B2020
Windows
X
4
B2021
Hollow metal window in-fill panels
X
4
B2030
Doors and Frames
X
B2031
Sectional Overhead Doors
B30 B3010
4
Roofing Roof Coverings
X
2
C. Interiors C10
Interior Construction
C1010
Partitions
X
1
C1020
Interior Doors
X
3
C1021
Door Hardware
C1030
Misc. Interior Specialties
X
4
C20
Stairs/Fire Escapes
C2010
Stair Construction – Wrestling Mezz.
X
C2020
Stair Finishes – Wrestling Mezz.
X
C30
Interior Finishes
C3010
Walls
X
4
C3020
Floors
X
3
C3030
Ceilings
X
3
D. Services D10
Elevators (Conveying Systems)
D1010
Elevators
N
N/A
D1015
Lifts
N
N/A
D20
Plumbing
D2010
Plumbing Fixtures
X
3
D2020
Domestic Water Dist.
X
3
D2030
Sanitary Waste
X
2.5
CONDITION ASSESSMENT
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Owner stated clogging
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 of underslab piping D2040 D30
Stormwater Drainage
X
HVAC
D3010
Energy Supply
D3015
Geo-Thermal
D3020
Heating
X
D3030
Cooling
X
D3040
Distribution
X
1
D3050
Self-Contained/Package Units
X
3
D3055
Window Units
D3060
Controls
D40
X
2 X 1 25%
Library has rooftop units for cooling only
X X
1
Fire Protection
D4010
Sprinklers
X
D4020
Standpipes
X
D4030
Alarms
D50
X
2
Electrical
D5010
Services and Distribution
X
1
D5020
Lighting
X
1
D5030
Communication/Security
X
2
D5040
Emergency Power
X
E. Equipment and Furnishings E10
Equipment
E1010
Commercial Equipment
E1020
Institutional Equipment
E1090
Kitchen Equipment
E20
X
X
2
X
2
Makeup Air and Type I hood are in poor shape
Furnishings
E2010
Fixed Furnishings
F. Special Construction and Demolition F10
Special Construction
F1010
Greenhouses/Aquaculture
X
F1020
Integrated Construction
X
F1021
Gymnasiums w/Locker Rooms
X
F1022
Auditorium
X
F1023
Multi-Purpose Rooms
X
CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 F1024 F1040
Planetariums
X
Aquatic Facilities
X
G. Site Systems G20
Site Improvements
G2010
Roadways
X
2
Area around back of building is gravel and needs to be paved with asphalt.
G2020
Parking Areas
X
2
Extensive deterioration.
G2030
Sidewalks
X
2
Extensive deterioration. Many areas are cracking and in some places it has heaved.
G2040
Site Drainage
X
3
Most areas appear to drain well. Back areas needs to be paved in order to drain properly.
G9090
Other Site Features
X
2
No trash enclosure.
H. Accessibility H10
ADA
H1010
Building Entrance
X
3
H1015
Parking Spaces
X
3
No ADA signs.
H1020
Access to Goods/Services
X
2
Numerous ADA deficiencies at doorways, restrooms, counters, casework, lockers, wrestling room, shop areas, etc.
X H1030
Restrooms
H1040
Other Barriers
1 ADA deficiencies in access, plumbing fixtures, accessories, partitions, etc.
X
CONDITION ASSESSMENT
MOA Architecture
1
Many areas not ADA compliant.
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G.
Sundance Assessment Diagrams
CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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CONDITION ASSESSMENT
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
Capacity Overview A.
Sundance Capacity Overview (K-12) The charts below illustrate school capacities using the approved SFD methodology. Sundance Schools
SFD CAPACITY CALCULATIONS (2011-12) 1/4/2013 ACTUAL ENROLLMENT: 2020 Projected Enrollment: BENCHMARK Utilization Factor (BUF): BLDG CAPACITY (Restricted X BUF): UNRESTRICTED Capacity X BUF: 2012 ACTUAL Utilization Factor: (-) = Space NEEDED, (+) = Space AVAILABLE
B.
K-6 204
7-12 161
100% 160 228 124% (44)
100% 415 436 39% 254
Sundance ELEMENTARY 2020
Sundance High School 2020
Sundance Elementary 2020
Sundance High School 2020
Sundance Elementary 2020
Sundance High School
Relocating 6th grade New elementary
Sundance Elementary
4.0
K-6
7-12
K-5
6-12
K-6
272 100% 160 228 170% (112)
215 100% 264 436 81% 49
234 100% 160 228 146% (74)
253 100% 264 436 96% 11
272 100% 272
Data & Tools Used for Capacity Calculations 4.1.1
AiM™ Data (WSFC’s facility management system)
AiM refers to the facilities management data maintained by the Wyoming School Facilities Commission. Data included in this web-based resource was downloaded for the six school districts included in this study. Relevant data for the purposes of this capacity study includes information for each school in the six districts studied. In addition to overall information on each school, such as building area and site sizes) data relevant to verifying and calculating capacity for the purposes of this study include the following items for each individual school building: -
a listing of all the spaces in the building
-
a space numbering system that corresponds to color-coded floor plans
-
the net square-footages for each space in the building
-
an identification of the use/function of every space in the building
-
a calculated capacity for each capacity-generating space (i.e. classrooms, etc.) The planning team sorted, analyzed and summarized the data collected from the AiM database, discussed these summaries with representatives from each school district, and verified anomalies with both Districts and SFD staff.
4.1.2
Floor Plans
Floor plans for all schools in the study were developed in coordination with the AiM database and graphically reflect the numerical data in AiM. The planning team used these floor plans as part of the capacity study. While color coding of the original floor plan files was removed, and plans were graphically enhanced for readability at reduced CAPACITY OVERVIEW
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 sizes included in this Feasibility Study report, the plans were used as-is without modification to wall locations, room sizes or any other physical parameter used to calculate capacities of existing buildings. Any proposed modifications to physical facilities illustrated as part of the “remedies” are clearly marked as such.
4.1.3
SFD Methodology Guidelines
Classroom capacities for all schools in the study are calculated according to the WSFD’s “Method to Calculate School Building Capacity”, dated June 2012. This methodology outlines specific parameters for identifying which spaces carry capacities, the numbers of students per classroom use/type, the maximums or caps on class sizes for the purposes of calculating capacity, and the utilization rates that apply to elementary, middle and high schools.
4.1.4
Capacity factors investigated
The following charts summarize relevant adjusted guidelines used in this study. Elementary Schools (utilization factor = 100%) Spaces that carry capacity Kindergarten Grades 1-3 Grades 4-6 SpEd Self-Contained
SF/Student 50 40 40 80
Spaces that DO NOT carry capacity Art Classrooms Music Classrooms Science Classrooms SpEd Resource Classrooms P.E. / Multi-Purpose Computer Labs Modular / Temporary Classrooms Administrative & Building Support Spaces
SF/Student -
Spaces that DO NOT carry capacity SpEd Resource Classrooms Library / Media Center Dining / Commons Modular / Temporary Classrooms Administrative & Building Support Spaces
CAPACITY OVERVIEW
MOA Architecture
Max/Restricted 16 16 25 10
Notes
Notes
Notes -
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
4.1.5
Floor Plan Diagrams
Using the AiM database’s indications for the function/uses of each space, the color coding indicates areas where the size of the classroom is in good alignment with SFD guidelines (green); areas where the size of the classroom is minimally smaller or larger than the SFD guidelines (yellow); and areas where the size of the classroom does not align with SFD guidelines for square-footages per student (red). Remedies included later in this report are not expected to make small adjustments to classroom sizes to rectify minor inconsistencies. Instead, the color coding is simply a graphic documentation of the AiM data, illustrating classrooms where accommodating a consistent class sizes may be challenging in a given school facility, and if remedies are to include some extent of construction, these are the areas that might be targeted. .
CAPACITY OVERVIEW
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
4.1.6
New Building Program
A look at a program that would meet WSFD standards if a new school building would be the scenario chosen was studied and outlined below.
Sundance Elementary School Program - New Area Each Room
BUILDING AREA SPACE AREA
SF/ Student
No. of Total Proposed Students/ Number of Total Area # of Rooms room Students
ROOM NAME
BUIILDING CORE ADMINISTRATION RECEPTION/WAITING AREA SECRETARIES GENERAL OFFICE PRINCIPAL WORK ROOM/ STORAGE MAIL CENTER CONFERENCE NURSE NURSE TOILET STAFF TOILET STAFF LOUNGE BEHAVIOR INTERVENTION COUNSELOR/SOCIAL WORKER ITINERANT STAFF OFFICE TECH SUPPORT OCCUPATIONAL/PHYSCIAL THERAPY OFFICE
100 250 150 175
1 1 1 1 1 1 1 1 2 1 1 1 1 1 1
200 200 80 64 300 60 150 100 60 60
100 250 150 175 0 200 200 80 128 300 60 150 100 60 60
Administration Sub-total
2013
CAFETERIA/COMMONS 3000 1000 100 100 150 2100 64 60 100
CAFETERIA / COMMONS STAGE/MUSIC CLASSROOM STORAGE FOR STAGE ITEMS INSTRUMENT STORAGE CHAIR & TABLE STORAGE FOR CAFETERIA KITCHEN KITCHEN TOILET KITCHEN CUSTODIAL KITCHEN STORAGE Cafeteria / Commons Area Sub-total LIBRARY / MEDIA CENTER INSTRUCTIONAL COMPONENTS Open Area/Stacks/Instructional Area MANAGEMENT COMPONENTS Processing/workroom Equipment Storage
1 1 1 1 1 1 1 1 1
3000 1000 100 100 150 2100 64 60 100 6450
2000
1
2000
150 125
1 1
150 125
Library / Media Center Sub-total PHYSICAL EDUCATION MAIN GYM PE EQUIPMENT STORAGE PE OFFICE CHAIR STORAGE
2275 4000 150 120 150
1 1 1 1
4000 150 120 150
P.E. Sub-total CLASSROOMS Kindergarten Classroom Classroom - First Grade Classroom - Second Grade Classroom - Third Grade Classroom - Fourth Grade Classroom - Fifth Grade Classroom - Sixth Grade
4420 1000 850 850 850 850 850 850
50 40 40 40 40 40 40
16 16 16 16 25 25 25
3 3 3 3 2 2 2
Classroom Sub-total
48 48 48 48 50 50 50
3000 2550 2550 2550 1700 1700 1700
342
15750
20
1600
20
1600
SPECIAL EDUCATION Classroom
800
80
10
2
Special Education Sub-total ART Studio Material Storage Kiln Room
850 50 50 Art Sub-total BUILDING CORE TOTAL
1 1 1
850 50 50 950
(including 30% circulation/service)
43495
(kitchen enhancement 2,000 square feet)
CAPACITY OVERVIEW
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5.0 Option Identification A.
Scenario Development Overview
Based on the WSFD Methodology for Assessment and to Calculate Capacity, a total of eight scenarios were identified and discussed with the School District and WSFD. After a collaborative review and discussion, four scenarios were selected for further assessment and cost analysis as part of the Facility Plan. The four scenarios were then presented to the School District and WSFD for review and discussion.
Scenario 1 RENOVATE EXISTING ELEMENTARY INCLUDING SOME DEMOLITION AND ADDITION TO MEET PROJECTED ENROLLMENT NEEDS Increase capacity by demolition of east classroom wing and constructing additional classrooms on east and north wings. This would create 3/2 section K-6 schools located on the existing site. Construct Kitchen to accommodate a serving kitchen and cafeteria to serve K-12 setup. Create new curb cut to allow for new bus and parent drop-off to ease community safety concerns Use temporary modular classrooms for whole school during construction.
Scenario 2 RENOVATE EXISTING GYM, MUSIC, ADMIN, AND KITCHEN ARES. DEMOLISH ALL EXISTING CLASSROOM WINGS AND MEDIA CENTER. CONSTRUCT NEW 2 STORY CLASSROOM AND MEDIA CENTER TO MEET PROJECTED ENROLLMENT NEEDS
Four scenarios were selected for further assessment and cost analysis as part of the Feasibility Analysis. The four scenarios were then presented to the School District and WSFD for review and discussion.
Increase capacity by demolishing all existing classroom wings and media center. Construct new 2 story classroom and media center addition to allow better functionality and privacy between rooms. Constructing additions would create 3/2 section K-6 schools located on the existing site. Use temporary modular classrooms for whole school during construction.
Scenario 3 CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL IN PAVED PLAY AREA. DEMOLISH EXISTING SCHOOL AFTER COMPLETION OF NEW SCHOOL TO MEET PROJECTED ENROLLMENT NEEDS Construct a new 2 story K-6 elementary on the existing site with a 3/2 configuration to increase capacity. Site constraints would force the building to be constructed with 20% of the building being built in a second phase. Construct new school to WSFD guidelines for capacity and to accommodate projected enrollment and to allow for 21st century project based learning. Demolish existing school when new construction on site is complete. Existing building site would be converted into play areas and parking areas.
OPTION IDENTIFICATION
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Scenario 4 CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL ON THE EXISTING HIGH SCHOOL FOOTBALL FIELD TO MEET PROJECTED ENROLLMENT NEEDS. CONVERT EXISTING ELEMENTARY BUILDING INTO THE DISTRICT ADMINISTRATION BUILDING Construct new 2 story K-6 elementary on the existing H.S. football field with a 3/2 configuration to meet projected enrollment needs and to allow for 21st century project based learning. Purchase land outside of city to build displaced football field and track. Convert existing elementary school building into the district administration building which is the first priority on the WSFD ancillary list.
Scenarios Identified as Unfeasible Scenario A: RENOVATE WHOLE SCHOOL. CONSTRUCT ADDITION OF 4-6 GRADES ON EAST SIDE. CONSTRUCT KITCHEN ADDITION ON NORTH SIDE. This plan on a whole is an update of existing facilities and does not address all functionality issues. On a positive side it does not displace students from the building although construction would happen in multiple phases during extended summer breaks. - Add partitions between classrooms and move entrance from 1st two classrooms on the east wing to swing into Media center. - Relocate Administration next to gym and move entrance into admin area. - Remodel existing kitchen space into cafeteria and build addition to the north of renovated cafeteria to be new kitchen. -
Renovate existing circulation areas to modify circulation around rather than through library Relocate Art to existing Kindergarten and area and demo restrooms. Add curb cut to the East to align with S 7th St. Add a new drop off area. Extend parking lot to the northwest.
Planning Team Comments: Improved parent and bus drop-off Keeps school within walking distance of community No purchase of land is required Interior ramps would remain in the renovated portion of the school Coal is currently delivered where proposed kitchen addition is located Site improvements still do not create enough space for parent drop-off No good location for Pre-K enhancement and drop-off that is easily accessible and supervisable Overall functionality of the existing site and school is not greatly improved Existing mechanical and electrical systems would require major renovations
Scenario B: RENOVATE WHOLE SCHOOL. CONVERT SOUTH WING TO ADMINISTRATION WING. CONVERT KINDERGARTEN CLASSROOM INTO CAFETERIA. ADDITION OF 2-6 WING TO EAST. This plan demolishes a portion of the existing school and renovates all existing space that remains. A new wing on the existing sit would be built to increase capacity. - Demolish east wing of school
OPTION IDENTIFICATION
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Renovate existing space to remain including converting the south wing to administrative offices Renovate existing circulation areas to modify circulation around rather than through library Build new wing to accommodate school capacity
Planning Team Comments: Improved parent and bus drop-off Keeps school within walking distance of community No purchase of land is required Interior ramps would remain in the renovated portion of the school Administration moves to the south making it more visible and better to supervise the site No supervision and visibility is available to the west playground No access is available for deliveries to the kitchen No good location for Pre-K enhancement and drop-off that is easily accessible and supervisable Overall functionality of the existing site and school is not greatly improved Existing mechanical and electrical systems would require major renovations Scenario C: RENOVATE WHOLE SCHOOL. DEMO EAST WING. ADDITION OF 3-5 WING TO EAST. MOVE 6TH GRADE TO HIGH SCHOOL AND CONSTRUCT ADDITION AT THAT FACILITY. Move 6th grade to the high school with associated addition. Renovate elementary school and build addition to meet capacity projections. - Renovate existing space at the elementary school adding partitions to create appropriately sized classrooms - Renovate existing circulation areas to modify circulation around rather than through library - Build addition to the elementary to add classrooms to meet capacity projections. - Build addition at the high school to include 6th grade classrooms and cafeteria - Remodel existing space to create cafeteria to serve lunch at the high school Planning Team Comments: Improved parent and bus drop-off Serving lunch at the high school would not require high school students to leave campus for lunch High school special education classrooms and teachers would be over capacity to accommodate additional 6th grade students. High school art classrooms, science classrooms and gymnasium would require increased usage rates that may not be possible to accommodate along with the high school needs. High school support staff including counselors and administrative staff would need to handle the additional student capacity. High school staff are not trained in 6th grade curriculum and 6th grade student requirements. Separates 6th grade from the rest of elementary functions No purchase of land would be required Interior ramps would likely not be required as the east wing is demolished and new spaces built Separate playgrounds were seen as beneficial as they are more easy to supervise and age groups can be separated Coal is currently delivered where proposed kitchen addition is located OPTION IDENTIFICATION
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A retaining wall would be required to increase the existing parking lot and this would lead to increase cost Existing mechanical and electrical systems would require major renovations Overall functionality of the existing site and school is not greatly improved Phasing would be difficult with the demolition of existing classrooms. Temporary classrooms would be required. This scenario was thought to not have community support No isolation from 6th grade to 12th. Inappropriate interactions could occur. The existing middle school curriculum concept would be difficult or impossible to achieve within the existing high school framework and space layout
Scenario D: BUILD NEW 1 STORY K-6 ELEMENTARY OUTSIDE OF TOWN. CONVERT EXISTING BUILDING INTO DISTRICT ADMINISTRATION BUILDING. This plan provides a new elementary school facility that meets projected enrollment needs and allows for 21st century project based learning, while providing a new location for district administration. - Build new school on land outside of town that had not yet been identified. - Demolish existing district administration building that is in poor condition. - Remodel existing elementary school to accommodate district administration offices. Planning Team Comments: At this time no land owner has indicated a willingness to sell their land. As the current district administration building is in poor repair, this provides a cost effective solution to relocating or replacing district office space. The district office is #1 on the WSFD ancillary facility list High school students for lunch would need to be bussed or otherwise transported to the new elementary school location for lunch or lunch facilities would need to be built at the HS Most elementary school students would no longer be able to walk or bike to a site outside of town. Students would require bussing to the school If land acquired is large enough the entire school could remain on one level Existing utilities would have to be located and might have to be brought to the site Not a neighborhood school Maintenance costs would be less with new facility Functionality would be brought into the 21st century
OPTION IDENTIFICATION
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B.
Scenario 1 Detailed Description RENOVATE EXISTING ELEMENTARY INCLUDING SOME DEMOLITION AND ADDITION TO MEET PROJECTED ENROLLMENT NEEDS
The east classroom wing would be demolished. A new larger wing would be constructed on the east side of the existing building. A smaller classroom addition would be built on the north wing of the existing building. 3/2 sections of K-6 would then be created on the existing site. A kitchen would be constructed to accommodate a larger serving kitchen and the existing kitchen space would be remodeled to accommodate serving for the entire K-12 student population. A new curb cut on site would provide separate bus and parent drop-off locations. A new retaining wall would provide additional parking on site. And the playgrounds would be renovated to create new supervisable playgrounds. The following comments pertain to this scenario: Improved parent and bus drop-off Keeps school within walking distance of community Purchase of land is not required Demolition of the east wing means that interior ramps would not be required Separate playgrounds allow for better supervision and age groups to be separated Coal is currently delivered where proposed kitchen addition is located A retaining wall would be required to increase parking capacity in the existing lot. This would increase cost. Overall functionality of the existing site and school is not greatly improved Existing mechanical and electrical systems would require major renovations Phasing would be difficult with demolition of existing classrooms and temporary mobile classrooms would be required
OPTION IDENTIFICATION
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Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
C.
Scenario 2 Detailed Description RENOVATE EXISTING GYM, MUSIC, ADMIN, AND KITCHEN ARES. DEMOLISH ALL EXISTING CLASSROOM WINGS AND MEDIA CENTER. CONSTRUCT NEW 2 STORY CLASSROOM AND MEDIA CENTER TO MEET PROJECTED ENROLLMENT NEEDS A significant portion of the school would be demolished. In the remaining administrative space, gymnasium, kitchen and music spaces would receive significant renovation. The existing kindergarten classrooms would be renovated and plumbing removed to create a cafeteria to serve K-12 students. A new addition would provide classrooms and a media center. This addition would create 3/2 sections of K-6 classrooms on the existing site. Site modifications would include an additional curb cut to provide additional stacking area for parents and busses. A retaining wall would be installed to increase the parking capacity of the existing parking lot. Playground would be renovated to create new supervisable playgrounds.
The following comments pertain to this scenario: Improved parent and bus drop-off Keeps school within walking distance of community No purchase of land is required Circulation and functionality would be improved Costly retaining wall required to expand parking Existing mechanical and electrical systems would require major renovations 2-year construction duration; safety of students around construction site is concern Playfields would not be available on site for the duration of construction Admin view to the playfields and pick-up is good Phasing in this scenario would be difficult and a large number of temporary mobile classrooms or other means would be required while the new addition is built.
OPTION IDENTIFICATION
MOA Architecture
Page 5-6
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
D.
Scenario 3 Detailed Description CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL IN PAVED PLAY AREA. DEMOLISH EXISTING SCHOOL AFTER COMPLETION OF NEW SCHOOL TO MEET PROJECTED ENROLLMENT NEEDS
A new K-6 school with 3/2 configuration of classrooms is constructed on site while the existing school is maintained. When the new school building is complete, the existing building is demolished and playfields and parking are installed on site. A new curb cut allows for increased and separate parent and bus drop-off areas. Playfields are revised and relocated. The following comments pertain to this scenario: • The ideal parent and bus drop-off configuration can be achieved • Keeps school within walking distance of community • No purchase of land is required • Functionality would be brought into the 21st century • Project based learning would be improved with space designed for that purpose • Separate playgrounds allow the separation of age groups and are more easily supervised • Maintenance would be less with new facility • Security would be addressed with a new school entrance • No need to buy property • The playground behind the school maintains a distance between the playground area and busy roads and public access • The close proximity of the new construction to the existing building would require phasing of a portion of the building to be built after demolition of existing school.
OPTION IDENTIFICATION
MOA Architecture
Page 5-7
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
E.
Scenario 4 Detailed Description CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL ON THE EXISTING HIGH SCHOOL FOOTBALL FIELD TO MEET PROJECTED ENROLLMENT NEEDS. CONVERT EXISTING ELEMENTARY BUILDING INTO THE DISTRICT ADMINISTRATION BUILDING A new K-6 facility with a 3/2 arrangement of classrooms would be constructed on the site where the football field currently resides. Additional parking would be created, but some parking would be shared with the existing high school. New playfields would be created to the east of the site. New curb cuts would be installed to create parent and bus drop-off lanes. Additional land would be purchased to accommodate a new football field and athletic facilities.
The following comments pertain to this scenario: Functionality would be brought into the 21st century Provides good access between high school and elementary school Maintenance costs would be less with new facility Bus pick-up would be from only 1 location for whole campus Keeps school within walking distance of community Project based learning would be improved with space designed for that purpose Security would be addressed with new entrance Playground could be properly sized and separate playgrounds created At this time no land owner has indicated a willingness to sell their land. As the current district administration building is in poor repair, this provides a cost effective solution to relocating or replacing district office space. The district office is #1 on the WSFD ancillary facility list Existing utilities would have to be located and might have to be brought to the site
OPTION IDENTIFICATION
MOA Architecture
Page 5-8
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
Scoring Criteria The four scenarios developed as part of this study were assessed based on the three level scoring matrix. The first level was a general test of the scenario feasibility. The basic questions was, “Is the scenario feasible or is there a factor or factors that render the scenario infeasible?” Infeasibility can be described as educationally or functionally infeasible. Based on that basic question, four of the scenarios were deemed to be infeasible. All were then evaluated based on a second level of analysis. The second level assessed each scenario based on the following criteria. 1.
Educational Impacts - Does the scenario provide adequate space to meet the educational specifications necessary to support the educational plan?
2.
Operational Impacts – Does the scenario result in better operational efficiencies for the District?
3.
Site Impacts – How does the scenario impact the site or is the scenario impacted by the site?
4.
Community Impacts – Does the scenario address community concerns or does it result in developing issues that the community will have concerns with?
OPTION IDENTIFICATION
MOA Architecture
Page 5-9
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 Each criteria was evaluated on a five (5) point scale where a mark of three (3) represents a neutral score. In addition, each criterion was weighted on a five point importance factor scale. Higher points were assigned to more significant criteria in the analysis so as not to over or under emphasize a particular criterion. The third level assess each scenario’s project cost analysis was then developed for each scenario, including costs associated with renovation, additions, new construction, and changes in operational costs. Each scenario was evaluated for “cost effectiveness” based on how it resolves capacity in relationship to utilization facilities that have excess capacity. This ranking was developed to provide an objective view to how wisely costs are balanced against use of existing facility resources. 180 Points
Scenario accomplishes resolution of capacity issues at little to no cost and utilizes facilities that have excess capacity to the benefit of those facilities that are over capacity.
160 Points
Scenario accomplishes resolution of capacity issues with limited renovations and utilizes facilities that have excess capacity to the benefit of those facilities that are over capacity.
140 Points
Scenario accomplishes resolution of capacity issues with significant renovations and/or additions and utilizes facilities that have excess capacity to the benefit of those facilities that are over capacity.
120 Points
Scenario accomplishes resolution of capacity issues with significant renovations and/or additions along with new construction and utilizes facilities that have excess capacity to the benefit of those facilities that are over capacity
100 Points
Scenario accomplishes resolution of capacity issues with new construction and utilizes facilities that have excess capacity to the benefit of those facilities that are over capacity.
80 Points
Scenario accomplishes resolution of capacity issues with limited renovations and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity.
60 Points
Scenario accomplishes resolution of capacity issues with significant renovations and/or additions and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity.
40 Points
Scenario accomplishes resolution of capacity issues with significant renovations and/or additions along with new construction and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity.
20 Points
Scenario accomplishes resolution of capacity issues with new construction and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity.
0 Points
Scenario does not resolve capacity issue.
OPTION IDENTIFICATION
MOA Architecture
Page 5-10
FINAL: June 28, 2013
MOA Architecture
OPTION IDENTIFICATION 4 1 3
Scenario keeps placement of schools within walking distance of neighborhoods
Scenario provides security within and outside of building
Scenario minimizes transportation costs by maximizing neighborhood schools 26
25
4
Scenario meets school enrollment targets identified by district
Subtotal
20 25 20 15 5 5
5
4
3
33
3
2
4
4
44
4
4
4
5
50
5
5
5
5
4
4
5
4
99
12
4
20
16
123
12
8
20
16
163
16
16
20
20
185
20
20
25
20
15
10
15
20
15
12
15
10
6
8
9
8
9
4
6
6
9
5
3
2
3
5
5
5
5
3
5
5
2
2
3
4
3
Scenario provides opportunity to increase technology infrastructure (for 21st Century Learning) Scenario improves room capacity issues
15
Scenario 4
2
9
Scenario 3
Scenario provides opportunity to address existing building condition issues
3
Scenario 2
3
3
Importance Factor
Scenario 1
Scenario provides building functions / programs for students and staff
5
Scenario 4
3
5
Scenario 3
1
3
Scenario 2
Scenario maximizes existing district building resources
Scenario 1
Overall Scenario allows for ease of maintenance / operations
Crook County School District
Does the scenario result in better operational efficiencies for the District?
Operational Impact
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
FINAL: June 28, 2013
Page 5-11
MOA Architecture
OPTION IDENTIFICATION
Subtotal
Scenario provides an educational system approach that is flexible Scenario provides opportunity to "right size" existing educational capacity spaces Scenario provides opportunity for district enhancement of Pre-K Scenario utilizes neighborhood schools
Overall Scenario conforms to District preferred grade level configurations Scenario increases the opportunity for 21st Century educational spaces and infrastructure Scenario maximizes functionality of spaces to allow uninterrupted educational spaces
Does the scenario provide adequate space to meet the educational to support the educational plan? specifications School District Crook County necessary
Educational Impact
Does Not Meet Needs
Scoring 1 2
Neutral
3
4
29
Meets Needs
5
33 Importance Factor 1 Least
2
69
Neutral
3
102
4
129
Most
5
149
25 25 5 5 5
5
5
23
16 16 4 25
8 25
4 4
4
1
2
16
8 25 20 20 5 5 5
4
4
1
25 8 8 6 2
4
4
20 15 5 5
5
4
3
1 4
25 20 15 5 5
3
25 20 15 15 5
5
Scenario 4
5
Scenario 3
4
Scenario 2
4
Importance Factor
Scenario 1
3
Scenario 4
3
Scenario 3
1
Scenario 2
3
Scenario 1
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
FINAL: June 28, 2013
Page 5-12
OPTION IDENTIFICATION
MOA Architecture 1 Does Not Meet Needs
2
3 Neutral
4
Meets Needs
5
17 Importance Factor
Least
1
2
81
Neutral
3
84
4
107
Most
5
77
12 9 6 3 2 4
3
2
Scenario improves parent and bus-drop off Scenario responds to site restrictions of existing schools
25
6
20 15 5 4 4
3
3
Scenario limits construction impacts to useability of the existing site during construction
20
20
20 5 15
15 5 5
4
1
3
Scenario minimizes impact to existing utilities
19
25
20 20 15 5 2
4
4
3
Scenario limits the need to acquire more land
Scoring
6 10
15 15 15 3 2
5
5
5
Scenario maximizes use of available site(s)
Subtotal
0 10
0 20
0
Scenario 4
20
Scenario 3
0
Scenario 2
15
Importance Factor
Scenario 1
5
Scenario 4
2
Scenario 3
4
Scenario 2
4
Scenario 1
3
Overall
Crook County School District
Does the scenario impact the site?
Site Impacts / Limits / Issues
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
FINAL: June 28, 2013
Page 5-13
3 3 3
9
70
Scenario addresses community values
Scenario addresses community projected growth
Subtotal
Total
Scenario 1
Scenario addresses community concerns
Overall
Crook County School District
Does the scenario address community opinions?
Community Impact / Input
MOA Architecture
OPTION IDENTIFICATION 87
11
4
3
4
Scenario 2
112
14
5
4
5
Scenario 3
115
15
5
5
5
Scenario 4
3
5
5
Importance Factor
288
39
9
15
15
Scenario 1
356
47
12
15
20
Scenario 2
459
60
15
20
25
Scenario 3
476
65
15
25
25
Scenario 4
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
FINAL: June 28, 2013
Page 5-14
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
F.
Cost Summary
These cost summaries are for construction costs only, you can find ff&e and soft costs included in the full cost estimate
SCENARIO 1 COST ANALYSIS Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis
MOA ARCHITECTURE
Scenario 1 Date: 6/28/2013
TOTAL CONSTRUCTION COST
$285.94
$13,928,677
Total Project Costs: $13,928,677 80 Points Scenario accomplishes resolution of capacity issues with limited renovations and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity. SCENARIO 2 COST ANALYSIS Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis
MOA ARCHITECTURE
Scenario 2 Date: 6/28/2013
TOTAL CONSTRUCTION COST
$306.84
$14,038,956
Total Project Costs: $14,038,956 60 Points Scenario accomplishes resolution of capacity issues with significant renovations and/or additions and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity. SCENARIO 3 COST ANALYSIS Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis
MOA ARCHITECTURE
Scenario 3 Date: 6/28/2013
TOTAL CONSTRUCTION COST
$311.84
$13,565,034
Total Project Costs: $13,565,034 40 Points Scenario accomplishes resolution of capacity issues with significant renovations and/or additions along with new construction and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity. SCENARIO 4 COST ANALYSIS Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis TOTAL CONSTRUCTION COST
MOA ARCHITECTURE
Scenario 4 Date: 6/28/2013 $329.09
$14,315,461
Total Project Costs: $14,315,461 40 Points Scenario accomplishes resolution of capacity issues with significant renovations and/or additions along with new construction and does not utilize facilities that have excess capacity to the benefit of those facilities that are over capacity.
OPTION IDENTIFICATION
MOA Architecture
Page 5-15
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
G.
Scoring Summary
Sundance Elementary Summary of Scenario Assessments Scenario 1: Renovation of whole school and addition Operational Impact Educational Impact Site Impact Community Impact
99
Cost
80
Total
69 81 39
368
Scenario 2: Renovation of 25% and 2 story addition Operational Impact Educational Impact Site Impact Community Impact Cost
Total
123 102 84 47 60
416
Scenario 3: New K-6 building on existing site Operational Impact Educational Impact Site Impact Community Impact Cost
Total
163 129 107 60 40
499
Scenario 4: New K-6 building on H.S. football field Operational Impact Educational Impact Site Impact Community Impact Cost
Total
OPTION IDENTIFICATION
MOA Architecture
185 149 77 65 40
516
Page 5-16
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
H.
Cost Details
SCENARIO 1, 2014 COST ESTIMATE Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis CONSTRUCTION COSTS BREAKDOWN Propos ed Si te Devel opment Propos ed New Addi ti on Area s Propos ed Renova ted Bui l di ng Area Demol i ti on of Exi s ti ng Bui l di ng Temp Spa ce - Porta bl e Bui l di ngs : 5 a t 24' x 48' Ki tchen Enl a rgement for s ervi ng HS
MOA ARCHITECTURE
Scenario 1 Date: 6/28/2013 SF
Pct (%)
48,712 17,500 29,212 4,444 5,760 2,000
Cos t / SF $30.00 $220.00 $200.00 $12.00 $43.00 $220.00
SUBTOTAL CONSTRUCTION COST
$1,461,360 $3,850,000 $5,842,400 $53,328 $247,680 $440,000
48,712
$3,733 $517,622 $701,088
83.55%
$269.28
----
ESCALATION FACTOR (4% per yea r)
Pct (%)
Cos t / SF
Subtota l Cos t
New Si te Cons tructi on Cos t New Bui l di ng Cons tructi on Cos t New Bui l di ng Addi ti on Cons tructi on Cos t Renova ted Cons tructi on Demol i ti on Conti ngency (Des i gn & New Work & Demol i ti on) Conti ngency (Des i gn & Addi ti ons ) Conti ngency (Des i gn & Renova ti ons )
4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ESCALATION FACTOR COST SF CONSTRUCTION COST
48,712
OTHER COSTS Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) s hi ngs / Equi pment (Phone equi pment, bui l di ng Loos e Furni furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) TOTAL OTHER COSTS TOTAL CONSTRUCTION COST SOFT COSTS
$13,117,211
3.28%
$0.00
----
Pct (%)
Cos t / SF
Subtota l Cos t
$514,781
86.83%
$279.85
----
Pct (%)
Cos t / SF
Subtota l Cos t
6.30%
4.20%
$0.00
$0.00
Ba s ed on Cons t Cos ts for Repl a cement $0 cons tructi on onl y
Ba s ed on Cons t Cos ts for new Addi ti on $296,685 cons tructi on onl y
-
6.30%
$0.00
1.89%
$6.09 $285.94
----
Pct (%)
Cos t / SF
Subtota l Cos t
0.27% 0.03% 0.03% 0.10% 0.25% 0.25% 0.52% 8.00% 10.00% 12.00% 0.85%
$0.76 $0.08 $0.08 $0.28 $0.70 $1.75 $1.46 $0.00 $32.70 $27.96 $2.43
TOTAL SOFT COSTS
48,712
11.28%
$36.34
----
Pct (%)
Cos t / SF
Subtota l Cos t
100.00%
$322.28
----
OPTION IDENTIFICATION
MOA Architecture
SF 48,712
Tota l
Ba s ed on Cons t Cos ts for New cons tructi on $0 onl y
48,712 48,712 48,712 48,712 48,712 19,500 48,712 19,500 29,212 48,712
TOTAL PROJECT COST
Tota l $13,631,993
48,712
SF
Tota l
$58,454 $0 $171,600 $233,696 $2,133 $149 $20,705 $28,044
Pri nti ng - Bi d Documents Adverti s e for Bi d La nd Survey Soi l Bori ng / Pha s e 1 Envi ronmenta l Governmenta l Agency Revi ew Fees Cons tructi on Tes ti ng / Ins pecti ons Commi s s i oni ng - 3rd Pa rty Archi tectura l Fees / Rei mburs ea bl es - New Cons tructi on Archi tectura l Fees / Rei mburs ea bl es - Addi ti ons Archi tectura l Fees / Rei mburs ea bl es - Renova ti on Owner Repres enta ti ve Fees
PROJECT COST
Tota l
$11,894,768 7.00% 9.00% 12.00%
Contingency (5% Construction & 2% Design for New & Demolition Work) Contingency (7% Construction & 2% Design for Additons & Sitework) Contingency (10% Construction & 2% Design for Renovations)
SUBTOTAL CONSTRUCTION COST BREAKDOWN
Subtota l Cos t
$36,806 $4,090 $4,090 $13,632 $34,080 $34,080 $70,886 $0 $637,643 $816,627 $118,394
$296,685 $13,928,677 Tota l Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Incl udes Other Cos ts Incl udes Other Cos ts Incl udes Other Cos ts Ba s ed on Cons t Cos t $1,770,328
Tota l $15,699,005
Page 5-17
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 SCENARIO 2, 2014 COST ESTIMATE Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis CONSTRUCTION COSTS BREAKDOWN Propos ed Si te Devel opment Propos ed New Addi ti on Area Propos ed Renova ted Bui l di ng Area Demol i ti on of Exi s ti ng Bui l di ng Temp Spa ce - Porta bl e Bui l di ngs : 10 a t 24' x 48' Ki tchen Enl a rgement for s ervi ng HS
MOA ARCHITECTURE
Scenario 2 Date: 6/28/2013 SF
Pct (%)
45,754 31,011 12,743 20,913 11,520 2,000
Cos t / SF $30.00 $220.00 $200.00 $12.00 $43.00 $220.00
SUBTOTAL CONSTRUCTION COST
Tota l
$1,372,620 $6,822,420 $2,548,600 $250,956 $495,360 $440,000 $11,929,956
7.00% 9.00% 12.00%
Contingency (5% Construction & 2% Design for New & Demolition Work) Contingency (7% Construction & 2% Design for Additons & Sitework) Contingency (10% Construction & 2% Design for Renovations)
SUBTOTAL CONSTRUCTION COST BREAKDOWN
Subtota l Cos t
45,754
$17,567 $777,154 $305,832
83.02%
$284.79
----
ESCALATION FACTOR (4% per yea r)
Pct (%)
Cos t / SF
Subtota l Cos t
New Si te Cons tructi on Cos t New Bui l di ng Cons tructi on Cos t New Bui l di ng Addi ti on Cons tructi on Cos t Renova ted Cons tructi on Demol i ti on Conti ngency (Des i gn & New Work & Demol i ti on) Conti ngency (Des i gn & Addi ti ons ) Conti ngency (Des i gn & Renova ti ons )
4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ESCALATION FACTOR COST
3.19%
$0.00
----
Pct (%)
Cos t / SF
Subtota l Cos t
86.21%
$295.75
----
Pct (%)
Cos t / SF
Subtota l Cos t
6.30%
$0.00
Ba s ed on Cons t Cos ts for New cons tructi on $0 onl y
4.20%
$0.00
Ba s ed on Cons t Cos ts for Repl a cement $0 cons tructi on onl y
Ba s ed on Cons t Cos ts for new Addi ti on $507,041 cons tructi on onl y
SF CONSTRUCTION COST
45,754
OTHER COSTS Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) s hi ngs / Equi pment (Phone equi pment, bui l di ng Loos e Furni furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) TOTAL OTHER COSTS TOTAL CONSTRUCTION COST SOFT COSTS
$13,030,509
$54,905 $0 $290,497 $101,944 $10,038 $703 $31,086 $12,233 $501,406
-
6.30%
$0.00
3.23%
$11.08 $306.84
----
Subtota l Cos t
Pct (%)
Cos t / SF
Pri nti ng - Bi d Documents Adverti s e for Bi d La nd Survey Soi l Bori ng / Pha s e 1 Envi ronmenta l Governmenta l Agency Revi ew Fees Cons tructi on Tes ti ng / Ins pecti ons Commi s s i oni ng - 3rd Pa rty Archi tectura l Fees / Rei mburs ea bl es - New Cons tructi on Archi tectura l Fees / Rei mburs ea bl es - Addi ti ons Archi tectura l Fees / Rei mburs ea bl es - Renova ti on Owner Repres enta ti ve Fees
45,754 45,754 45,754 45,754 45,754 33,011 45,754 33,011 12,743 45,754
0.27% 0.03% 0.03% 0.10% 0.25% 0.25% 0.52% 8.00% 10.00% 12.00% 0.85%
$0.80 $0.09 $0.09 $0.30 $0.74 $1.02 $1.54 $0.00 $29.86 $27.96 $2.61
TOTAL SOFT COSTS
45,754
10.56%
$36.22
----
Pct (%)
Cos t / SF
Subtota l Cos t
100.00%
$343.06
----
PROJECT COST TOTAL PROJECT COST
OPTION IDENTIFICATION
MOA Architecture
SF 45,754
Tota l $13,531,914
45,754
SF
Tota l
$36,536 $4,060 $4,060 $13,532 $33,830 $33,830 $70,366 $0 $985,572 $356,233 $119,331
Tota l
$507,041 $14,038,956 Tota l Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Incl udes Other Cos ts Incl udes Other Cos ts Incl udes Other Cos ts Ba s ed on Cons t Cos t $1,657,349
Tota l $15,696,305
Page 5-18
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
SCENARIO 3, 2014 COST ESTIMATE Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis CONSTRUCTION COSTS BREAKDOWN Propos ed Si te Devel opment Propos ed New Bui l di ng Area Propos ed New Addi ti on Area Propos ed Renova ted Bui l di ng Area Demol i ti on of Exi s ti ng Bui l di ng Ki tchen Enl a rgement for s ervi ng HS
MOA ARCHITECTURE
Scenario 3 Date: 6/28/2013 SF
Pct (%)
43,500 41,500 33,656 2,000
Cos t / SF $30.00 $230.00 $220.00 $200.00 $12.00 $230.00
SUBTOTAL CONSTRUCTION COST 7.00% 9.00% 12.00% 43,500
$819,971 $0 $0
84.21%
$288.13
----
ESCALATION FACTOR (4% per yea r)
Pct (%)
Cos t / SF
Subtota l Cos t
New Si te Cons tructi on Cos t New Bui l di ng Cons tructi on Cos t New Bui l di ng Addi ti on Cons tructi on Cos t Renova ted Cons tructi on Demol i ti on Conti ngency (Des i gn & New Work & Demol i ti on) Conti ngency (Des i gn & Addi ti ons ) Conti ngency (Des i gn & Renova ti ons )
4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ESCALATION FACTOR COST SF CONSTRUCTION COST
43,500
OTHER COSTS Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) s hi ngs / Equi pment (Phone equi pment, bui l di ng Loos e Furni furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) TOTAL OTHER COSTS TOTAL CONSTRUCTION COST SOFT COSTS
$12,533,843
3.37%
$0.00
----
Pct (%)
Cos t / SF
Subtota l Cos t
$501,354
$299.66
----
Pct (%)
Cos t / SF
Subtota l Cos t
$13,035,197
6.30%
$0.00
Ba s ed on Cons t Cos ts for New cons tructi on $0 onl y
4.20%
$0.00
Ba s ed on Cons t Cos ts for Repl a cement $529,837 cons tructi on onl y
Ba s ed on Cons t Cos ts for new Addi ti on $0 cons tructi on onl y
-
6.30%
$0.00
3.56%
$12.18 $311.84
----
Pct (%)
Cos t / SF
Subtota l Cos t
43,500 43,500 43,500 43,500 43,500 43,500 43,500 43,500 43,500
0.27% 0.03% 0.03% 0.10% 0.25% 0.25% 0.52% 8.00% 10.00% 12.00% 0.85%
$0.81 $0.09 $0.09 $0.30 $0.75 $0.75 $1.56 $23.33 $0.00 $0.00 $2.65
$35,195 $3,911 $3,911 $13,035 $32,588 $32,588 $67,783 $1,014,801 $0 $0 $115,303
TOTAL SOFT COSTS
43,500
8.86%
$30.32
----
Pct (%)
Cos t / SF
Subtota l Cos t
100.00%
$342.16
----
TOTAL PROJECT COST
OPTION IDENTIFICATION
MOA Architecture
SF 43,500
Tota l
87.58%
43,500
SF
Tota l
$52,200 $400,200 $0 $0 $16,155 $32,799 $0 $0
Pri nti ng - Bi d Documents Adverti s e for Bi d La nd Survey Soi l Bori ng / Pha s e 1 Envi ronmenta l Governmenta l Agency Revi ew Fees Cons tructi on Tes ti ng / Ins pecti ons Commi s s i oni ng - 3rd Pa rty Archi tectura l Fees / Rei mburs ea bl es - New Cons tructi on Archi tectura l Fees / Rei mburs ea bl es - Addi ti ons Archi tectura l Fees / Rei mburs ea bl es - Renova ti on Owner Repres enta ti ve Fees
PROJECT COST
Tota l
$1,305,000 $9,545,000 $0 $0 $403,872 $460,000 $11,713,872
Contingency (5% Construction & 2% Design for New & Demolition Work) Contingency (7% Construction & 2% Design for Additons & Sitework) Contingency (10% Construction & 2% Design for Renovations)
SUBTOTAL CONSTRUCTION COST BREAKDOWN
Subtota l Cos t
Tota l
$529,837 $13,565,034 Tota l Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Incl udes Other Cos ts Incl udes Other Cos ts Incl udes Other Cos ts Ba s ed on Cons t Cos t $1,319,114
Tota l $14,884,148
Page 5-19
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
SCENARIO #4, 2014 COST ESTIMATE
Crook County School District No.1 Sundance Elementary School Conceptual Cost Analysis CONSTRUCTION COSTS BREAKDOWN
Purcha s e of a n exi s ti ng Si te for Fi el d/Tra ck Re-Loca ti on Propos ed Si te Devel opment Propos ed New Bui l di ng Area Propos ed New Addi ti on Area Propos ed Renova ted Bui l di ng Area Rel oca ti on of Athl eti c Fi el d & Tra ck to a New Si te Ki tchen Enl a rgement for s ervi ng HS
MOA ARCHITECTURE
Scenario 4 Date: 6/28/2013 SF
Pct (%)
43,500 41,500 LS 2,000
Cos t / SF
$0.00 $30.00 $230.00 $220.00 $200.00 $230.00
SUBTOTAL CONSTRUCTION COST
Tota l
La nd cos ts a re $0 unknown a t thi s ti me $1,305,000 $9,545,000 $0 $0 $800,000 $460,000 $12,110,000
7.00% 9.00% 12.00%
Contingency (5% Construction & 2% Design for New & Demolition Work) Contingency (7% Construction & 2% Design for Additons,Sitework & Track/Fields)
Contingency (10% Construction & 2% Design for Renovations)
SUBTOTAL CONSTRUCTION COST BREAKDOWN
Subtota l Cos t
43,500
$847,700 $72,000 $0
82.68%
$299.53
----
ESCALATION FACTOR (4% per yea r)
Pct (%)
Cos t / SF
Subtota l Cos t
New Si te Cons tructi on Cos t New Bui l di ng Cons tructi on Cos t New Bui l di ng Addi ti on Cons tructi on Cos t Renova ted Cons tructi on Demol i ti on Conti ngency (Des i gn & New Work & Demol i ti on) Conti ngency (Des i gn & Addi ti ons & Tra ck/Fi el d) Conti ngency (Des i gn & Renova ti ons )
4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00% 4.00%
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL ESCALATION FACTOR COST
3.10%
$0.00
----
Pct (%)
Cos t / SF
Subtota l Cos t
85.78%
$310.78
----
Pct (%)
Cos t / SF
Subtota l Cos t
6.30%
$0.00
Ba s ed on Cons t Cos ts for New cons tructi on $796,573 onl y
4.20%
$0.00
Ba s ed on Cons t Cos ts for Repl a cement $0 cons tructi on onl y
-
6.30%
$0.00
Ba s ed on Cons t Cos ts for new Addi ti on $0 cons tructi on onl y
43,500
5.05%
$18.31 $329.09
----
Subtota l Cos t
SF CONSTRUCTION COST
43,500
OTHER COSTS Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) s hi ngs / Equi pment (Phone equi pment, bui l di ng Loos e Furni furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) Loos e Furni s hi ngs / Equi pment (Phone equi pment, bui l di ng furni ture, cl a s s room furni ture, s tora ge s hel vi ng, medi a center s hel vi ng, book s hel ves , pa per cutters , copi ers , cl ea ni ng equi pment, CTE Ins tructi ona l Equi pment, a ny technol ogy for non-i ns tructi ona l purpos es ) TOTAL OTHER COSTS TOTAL CONSTRUCTION COST SOFT COSTS
$52,200 $400,200 $0 $0 $0 $33,908 $2,880 $0 $489,188
Pct (%)
Cos t / SF
43,500 43,500 43,500 43,500 43,500 43,500 43,500 43,500 43,500
0.27% 0.03% 0.03% 0.10% 0.25% 0.25% 0.52% 8.00% 10.00% 12.00% 0.85%
$0.84 $0.09 $0.09 $0.31 $0.78 $0.78 $1.62 $23.87 $0.00 $0.00 $2.80
$36,501 $4,056 $4,056 $13,519 $33,797 $33,797 $70,298 $1,038,446 $87,488 $0 $121,681
TOTAL SOFT COSTS
43,500
9.16%
$33.19
----
Pct (%)
Cos t / SF
Subtota l Cos t
100.00%
$362.28
----
TOTAL PROJECT COST
OPTION IDENTIFICATION
MOA Architecture
SF 43,500
Tota l $13,518,888
Pri nti ng - Bi d Documents Adverti s e for Bi d La nd Survey Soi l Bori ng / Pha s e 1 Envi ronmenta l Governmenta l Agency Revi ew Fees Cons tructi on Tes ti ng / Ins pecti ons Commi s s i oni ng - 3rd Pa rty Archi tectura l Fees / Rei mburs ea bl es - New Cons tructi on Archi tectura l Fees / Rei mburs ea bl es - Addi ti ons & Tra ck/Fi el d Archi tectura l Fees / Rei mburs ea bl es - Renova ti on Owner Repres enta ti ve Fees
PROJECT COST
SF
$13,029,700 Tota l
Tota l
$796,573 $14,315,461 Tota l Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Ba s ed on Cons t Cos t Incl udes Other Cos ts Incl udes Other Cos ts Incl udes Other Cos ts Ba s ed on Cons t Cos t $1,443,640
Tota l $15,759,100
Page 5-20
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
6.0 Recommendation A.
Summary
The goal of the Feasibility study was to determine the Most Cost Effective Remedy (MCER) based on the WSFD guidelines as currently adopted. It must be noted that the term “Most Cost Effective Remedy” does not necessary mean the lowest cost scenario. The evaluation and recommendation takes into account cost as one of the many factors in the evaluation of each scenario. Cost is balanced against factors including the most appropriate educational scenario, the best short and long term solutions, the desires of the school district and the community and most importantly, the quality of education being provided to our children. The recommendations of the Planning Team takes into account the criteria and parameters of the WSFD as well as the concerns and desires of the School District. However, the Planning Team is required to provide its own professional assessment of the MCER. While we cannot guarantee that our recommendation is in alignment with either the School District or WSFD, we can provide assurances that it is based on a critical analysis of the data presented within this report and is a fair, unbiased recommendation. MCER based on WSFD Guidelines for Capacity In summary, currently the Sundance K-6 school show a capacity issue in which capacity is significantly exceeded by current and projected enrollments. The 7-12 schools do not have a current capacity issue through year 2020. Based on an analysis of the four scenarios utilizing the WSFD methodology to calculate capacity, we have identified Scenario #4 as the Most Cost Effective Remedy. Using the evaluation criteria detailed in Section 5 of this report we rank the scenarios as follows:
RANKING #1 – Most Cost Effective Remedy Scenario #4: CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL ON THE EXISTING HIGH SCHOOL FOOTBALL FIELD TO MEET PROJECTED ENROLLMENT NEEDS. CONVERT EXISTING ELEMENTARY BUILDING INTO THE DISTRICT ADMINISTRATION BUILDING Cost Impacts: $14,315,461
Scenario #4 offered the following attributes: Construction of a new K-6 elementary building on the existing H.S. football field. The new facility would be a 3/2 grade setup. This would relieve the capacity issues at the elementary school. Creates a K-12 campus that would create 21st century spaces. Convert existing elementary to become the district Administration building. Create a kitchen and cafeteria that would be able to accommodate all K-12 grades This would allow for the 7-8 to become a closed campus. Scenario #4 represents the Most Cost Effective Remedy. It directly and positively impacts the district in several ways including: RECOMMENDATION
MOA Architecture
Page 6-1
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
The construction costs of this scenario are the highest, but this scenario provide an unequal opportunity to create a true K-12 campus and improve functionality of the school and campus. It resolves the capacity issue by constructing a new 21st century school. This scenario is also the only one that allows for the district administration functions to be moved to the existing elementary which is a high priority within the WSFD. The district’s transportation operation would be greatly improved with buses stopping at only one location. The parking area could be shared between the two facilities. The shared staff travel time would also be greatly reduced. The communities values would be reflected in the creation of a K-12 campus that is within walking distance from much of the community. This scenario: 1. Addresses Capacity Concerns: This scenario resolves the capacity issues by constructing a new K-6 elementary school on the existing site. The school would be set up as a 3/2 school per WSFD guidelines for a school with this sized enrollment. 2. Educational Impact: This scenario converts to a district approved grade level configuration and maintains a neighborhood school. The functionality of the school would be greatly improved. Educational offerings for K-6 students are maximized in this approach. 3. Operational Impact: This scenario maintains minimal district transportation costs for busing by maintaining a neighborhood school and improves the drop-off situation 4. Site Impact: This scenario utilizes currently owned sites for new school construction. The site is currently undersized but would accommodate a 2 story building. 5. Community / District Impact: This scenario maintains neighborhood schools which is a high priority. This scenario also maintains the current proximity to the existing high school 6. Cost Impacts: $14,315,461.
B.
Ranking of Other Scenarios
RANKING #2 Scenario #3: CONSTRUCT NEW 2 STORY K-6 ELEMENTARY SCHOOL IN PAVED PLAY AREA. DEMOLISH EXISTING SCHOOL AFTER COMPLETION OF NEW SCHOOL TO MEET PROJECTED ENROLLMENT NEEDS Scenario #3 offered the following attributes: Construct a new K-6 grade level school to meet 2020 capacity with state required 16:1 classroom capacity ratios in grades K-3 and 25:1 in grades 4-6. Maintain a neighborhood school. Create a functional educational spaces. Establish equity between classrooms, provide privacy between classrooms, and meet WSFD standard sizes of classrooms. Provide security into building and surrounding site. Built new building to 21st century needs on existing property owned by district. Comments on Scenario #3 This scenario provides the lowest cost option to create a 21st century school that will create space that are within the parameters outlined by the WSFD. This scenario has minimal impact in the existing operation of the school on the same site. It has no time needed for land acquisition. So design could start immediately. This scenario utilizes existing infrastructure on site. This scenario meets the values of the community.
RECOMMENDATION
MOA Architecture
Page 6-2
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1 RANKING #3 Scenario #2:
RENOVATE EXISTING GYM, MUSIC, ADMIN, AND KITCHEN ARES. DEMOLISH ALL EXISTING CLASSROOM WINGS AND MEDIA CENTER. CONSTRUCT NEW 2 STORY CLASSROOM AND MEDIA CENTER TO MEET PROJECTED ENROLLMENT NEEDS
Scenario #2 offered the following attributes: Demolish all of the existing classroom wings and create a new 2 story classroom and media center wing. Renovate existing gym, music, kitchen, and move administration to the front of the building by the main entrance. Comments on Scenario #2 This scenario has the highest cost. It addresses the capacity issue by creating a new 2 story classroom wing that would function as a 3/2 school. It would improve functionality of the building and create 21st century learning spaces. This scenario would force the school to function out of portables for up to 2 years and would impact playing areas. RANKING #4 Scenario #1: RENOVATE EXISTING ELEMENTARY INCLUDING SOME DEMOLITION AND ADDITION TO MEET PROJECTED ENROLLMENT NEEDS Scenario #1 offered the following attributes: Increase capacity by constructing additions at wings of the existing K-6 school. The additions will make it a 3/2 section school. Add interior partitions to separate classrooms into individual rooms for each teacher. Raises the East wing to be level with the rest of the school. Moves the administration to the West and toward the main entrance Renovate and adjust flow around Media center. Comments on Scenario #1 While this is the second lowest cost scenario, it bears a significant concern in that it does not greatly improve functionality issues within the existing school. It increases the amount of circulation spaces and could adversely affect educational uses moving through building. Thus, it would require boundary reconfiguration at every district K-6 school. The district would still have an aging facility with portions of the building requiring more upkeep than a completely new building.
RECOMMENDATION
MOA Architecture
Page 6-3
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
7.0 Appendix A.
Meeting Notes
B.
Consultant Assessment reports
C.
Terminology Class Size For the purposes of calculating school capacity, class size refers to the number of students assigned to a given classroom or teaching station. Gross Building Area The total area of the entire building as measured in square feet. It typically includes everything within the outside face of the building’s exterior walls, and includes all interior spaces regardless of use, all circulation spaces (corridors, lobbies, vestibules, stairs and elevators), toilet rooms, mechanical rooms, and the area occupied by internal and external walls. Net Area (individual space) The usable area within a room or space, as measured in square feet. Net area is typically measured from the inside face of the room’s walls, and thus includes area for fixed storage, casework and equipment. Net Building Area The total area of all usable spaces, both teaching and non-teaching, as measured in square feet. It includes everything except circulation spaces (corridors, lobbies, vestibules, stairs and elevators), toilet rooms, mechanical rooms, and the area occupied by internal and external walls. Non-Capacity Space An instructional space within a school that is NOT assigned student capacity when establishing the enrollment capacity of the school. For example, resource room (pull-out) or a sign-out computer lab. Program Capacity Program Capacity reflects the specific program offerings of a school. This can vary each year (or more frequently) as program changes happen within a school or within the district as a whole. Program Capacity makes the comparison between schools more meaningful than simple classroom counts. Due to program space needs, a school providing more specialty programs may have lower student program capacity than a school of equal physical size whose students require fewer of these programs.
APPENDIX
MOA Architecture
Page 7-1
FINAL: June 28, 2013
Wyoming School Facilities Department FEASIBILITY STUDY: CROOK COUNTY SCHOOL DISTRICT 1
Pull-Out Pull-out spaces support programs used to enhance students’ ability to do well in regular classroom curriculum. Pull-Outs are needed for programs that pull students out of regular teaching stations to work on skills that will help them succeed in the regular education classrooms’ curricula and to be contributing members of society. For example, ELL is taught not primarily for its own sake but rather to help students succeed in regular classrooms and in the larger community. The Pull-Outs are required because the programs they primarily support are required. Regular Classroom A space for elementary home-base or middle school core curriculum courses, typically accommodating activities dealing directly with the interaction between teachers and students that do not require content-specialized furniture, fixtures, or equipment, and that can take place in a typical classroom-sized space. School Capacity Also referred to as “functional capacity”, School Capacity is a function of four factors: the number of regular teaching stations; the average or typical number of students per class; the utilization factor; and the limiting factor of infrastructure (kitchen/lunchroom capacity, gym, lockers, hallways, etc.) Student Membership The actual number of students enrolled in and attending district schools. Historically, the official membership for the new school year is taken on the last school day in October. Target Class Size Also “standard” class size, refers to a District-defined number of students per section, per grade for regular education. Teaching Stations Learning environments regularly scheduled to support a class of students for home-base, core curriculum and elective courses. The term is often used interchangeably with “classrooms” however it also includes learning environments other than typical classroom-sized spaces (i.e. art, music) as well as spaces that can be scheduled for multiple classes of students such as the gymnasium (gyms usually count as 2 teaching stations). Utilization Factor A decimal fraction equal to the average proportion of time that a teaching station is in use. More applicable for middle and high schools, this factor accounts for teacher planning, schedule flexibility, enrollment bubbles, teacher preps, etc. Utilization factors vary widely depending on the specific situation, usually falling somewhere between 70% and 90%.
APPENDIX
MOA Architecture
Page 7-2
FINAL: June 28, 2013
MEETING MINUTES 2013-05-30 PROJECT:
Sundance Elem. Feasibility Study Crook County School District #1 Sundance, WY
DATE: TIME: PROJECT NO:
BY:
Nathan Martin, MOA
LOCATION:
PARTICIPANTS:
Kevin Sullivan – MOA Nathan Martin – MOA Troy Decker – WSFD Jeff Carrier– CCSD Brian Hartwig – CCSD Teresa Brown – CCSD Tom Necklason – CCSD
COPIES:
Participants, file.
5/30/13 8:30 am 13107.00 Sundance Elementary
ATTACHMENTS:
ITEM
DISCUSSION
PURPOSE:
Project Kick-off for the feasibility study for Sundance Elementary. Talked about possible options and the current condition of the elementary building. Capacity of the facility was also discussed.
5.30 - 01
MOA outlined the schedule and discussed future meeting dates.
5.30 - 02
CCSD discussed their vision for the elementary. This included
The need for more classrooms. More privacy between classroom, like a wall. Media Center isolated from main traffic flow Classroom size equity within grade level More security and vision from Admin area Tornado shelter Encourage Project based learning Properly sized special ed rooms Separate bus and parent drop-off Location for district provided Pre-K enhancement.
MEETING MINUTES 2013-05-30 WSFD Sundance Feasibility Study – CCSD Page 2 ITEM
DISCUSSION
5.30 - 03
CCSD provided MOA with a town property map and discussed the possibilities of relocating the school. Moving to the county fairgrounds or the football field was discussed.
5.30 - 04
CCSD discussed how their gym is not functioning as a gym for 2 hours of the day because it serves lunch for K-12 and Bear lodge alternative high school. On an average day the school feeds 160 elementary students, 96 high school students, 18 Bear lodge students, and provide 87 grab’ n’ go lunches.
5.30 – 05
CCSD discussed that their media center doesn’t function properly as all circulation flows through the media center. This doesn’t allow them to use this area for state testing. The computer lab is also located in this area as the computer lab has been taken over by the kindergarten.
5.30 -06
CCSD discussed that the current parent pick up does not work and it is a safety issue. They have parents parking on the state highway and coming into the bus loop after the buses depart. Sometimes students run out to their parents car on the highway. The school also has limited parking which exacerbates the pick up situation.
5.30 – 07
MOA talked about how the assessment was to proceed and what aspects will be analyzed and how MOA will illustrate the condition of the existing school.
5.30 – 08
CCSD expressed concern over the roofing situation with ice build up and the existing Trocal roof is at its end of life.
5.30 – 09
MOA and WSFD took a tour of the high school and talked about the possibility of adding a th kitchen to the high school and moving the 6 grade over to this facility. MOA will proceed with investigating this possibility.
5.30 – 10
MOA and Engineering consultants performed their facility assessment following the meeting.
END OF MEETING MINUTES This record of the meeting is considered complete and accurate unless written notice is received by MOA within 5 days of issuance.
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-13 PROJECT:
Sundance Elem. Feasibility Study Crook County School District #1 Sundance, WY
DATE: TIME: PROJECT NO:
BY:
Nathan Martin, MOA
LOCATION:
PARTICIPANTS:
Kevin Sullivan – MOA Nathan Martin – MOA Troy Decker – WSFD Jeff Carrier– CCSD Brian Hartwig – SES Mark Broderson - SHS Tom Necklason – CCSD
COPIES:
Participants, file.
6/13/13 8:30 am 13107.00 Sundance Elementary
ATTACHMENTS:
ITEM
DISCUSSION
PURPOSE:
Discussion on capacities of schools in Sundance, WY and expected 2020 enrollment. Presentation of options to school and WSFD to get feedback on which options to persue in feasibility study.
6.13 - 01
MOA discussed how capacity is determined and the capacities of both the elementary and the high school The current capacity of the elementary is 160 with expected 2020 enrollment of 272. The high school has a capacity of 264 when factoring in efficiency of 85% and rural small school factor of 75%. It has an expected 2020 enrollment of 215.
6.13 - 02
MOA presented the following options that have comments proceeding each. OPTIONS PRESENTED
MEETING MINUTES 2013-06-13 WSFD Sundance Feasibility Study – CCSD Page 2 ITEM
DISCUSSION Scenario 1
Renovate whole school East wing addition of 4-6 grades Kitchen addition with renovation of existing kitchen to cafeteria New bus loop District Comments
Improved parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land Would leave an interior ramp in school Circulation around media center does not work Coal delivered where proposed kitchen addition is located Still not enough parent drop off No good location for Pre-K enhancement and drop-off Overall functionality not that improved Would have to totally replace mechanical and electrical
Considering the above comments, CCSD, WSFD and the Planning Team agreed to NOT MOVE FORWARD WITH THIS SCENARIO. Scenario 2
Renovate whole school East wing addition of 2-6 grades Cafeteria addition Convert south wing to Admin New bus loop and parking area District Comments
Improved parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land Would leave an interior ramp in school Circulation around media center does not work No visibility off playground to west No access to kitchen No good location for Pre-K enhancement and drop-off Overall functionality not that improved Would have to totally replace mechanical and electrical
Considering the above comments, CCSD, WSFD and the Planning Team agreed to NOT MOVE FORWARD WITH THIS SCENARIO.
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-13 WSFD Sundance Feasibility Study – CCSD Page 3 ITEM
DISCUSSION Scenario 3
Renovate whole school Demo East wing East wing addition of 3-6 grades Kitchen addition with renovation of existing kitchen to cafeteria New bus loop and parking area Addition of Pre-K enhancement on site Parking lot addition District Comments
Improved parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land Leveling East wing would be a great improvement Circulation around media center does not work Likes the idea of separate playgrounds Coal delivered where proposed kitchen addition is located Cost issues with retaining wall for increased parking Cost issues of redoing all mechanical and electrical Overall functionality not that improved Phasing difficult with demo of existing classrooms Would need temporary mobile classrooms
Considering the above comments, CCSD, WSFD and the Planning Team agreed to MOVE FORWARD WITH THIS SCENARIO. Scenario 4
Renovate whole school Demo East wing East wing addition of 3-5 grades Kitchen addition with renovation of existing kitchen to cafeteria New bus loop and parking area Addition of Pre-K enhancement on site Parking lot addition th Move 6 grade to high school with addition at HS District Comments
Improved parent and bus drop-off th Seperates 6 grade from the rest of elementary functions Don’t have to purchase land Leveling East wing would be a great improvement Circulation around media center does not work Likes the idea of separate playgrounds Coal delivered where proposed kitchen addition is located Cost issues with retaining wall for increased parking Cost issues of redoing all mechanical and electrical Overall functionality not that improved
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-13 WSFD Sundance Feasibility Study – CCSD Page 4 ITEM
DISCUSSION
Phasing difficult with demo of existing classrooms Would need temporary mobile classrooms Community would not support this idea th th No isolation from 6 grade to 12 . Not able to do middle school concept because of HS layout th Programming and curriculum not good fit to have 6 at HS. Teacher certification would be an issue
Considering the above comments, CCSD, WSFD and the Planning Team agreed to NOT MOVE FORWARD WITH THIS SCENARIO. Scenario 5
Renovate gym/music/admin/kitchen areas Demo all classroom wings New 2 story K-6 addition Cafeteria addition New bus loop and parking area Parking lot addition District Comments
Improved parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land Ciruclation and functionality would be improved Circulation around media center does not work Cost issues with retaining wall for increased parking Cost issues of redoing mechanical and electrical and renovation areas Safety a concern with construction ongoing for almost 2 years No playfields for 2 years Admin view to fields and pick-up is good Phasing difficult with demo of all existing classrooms Would need temporary mobile classrooms
Considering the above comments, CCSD, WSFD and the Planning Team agreed to MOVE FORWARD WITH THIS SCENARIO. Scenario 6
Build New 2 story K-6 school on site Demo Existing building New bus loop and parking area District Comments
Ideal parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land st Functionality would be brought into the 21 century
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-13 WSFD Sundance Feasibility Study – CCSD Page 5 ITEM
DISCUSSION Project based learning would be improved with space designed for that purpose Likes the idea of separate playgrounds Maintenance would be less with new facility Security would be addressed with new entrance Possibility for District directed enhancement of a Pre-K No need to buy property Like the idea of playground behind school Considering the above comments, CCSD, WSFD and the Planning Team agreed to MOVE FORWARD WITH THIS SCENARIO. Scenario 7
Build New 1 story K-6 school on property outside of town Convert existing building into district administration office District Comments
Would be able to have it all on 1 floor Would have to bus all students to school Would have to purchase land Tough access by pedestrians Utilities would have to be located, might have to bring to site Not a neighborhood school Maintenance costs would be less with new facility st Functionality would be brought into the 21 century Would have to bus students from HS for lunch or build new facility at HS. District office is #1 on the WSFD ancillary facility list Considering the above comments, CCSD, WSFD and the Planning Team agreed to NOT MOVE FORWARD WITH THIS SCENARIO. Scenario 8
Build New 2 story K-6 school on existing HS football field Convert existing building into district administration office Build new football field and track outside of town District Comments
st
Functionality would be brought into the 21 century Would have to purchase land for HS athletic fields Great proximity to HS, better than existing site Maintenance costs would be less with new facility Bus pick-up would be from only 1 location for whole campus District office is #1 on the WSFD ancillary facility list Keeps school within walking distance of community Project based learning would be improved with space designed for that purpose
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-13 WSFD Sundance Feasibility Study – CCSD Page 6 ITEM
DISCUSSION
Likes the idea of separate playgrounds Security would be addressed with new entrance Possibility for District directed enhancement of a Pre-K Playground could be properly sized
Considering the above comments, CCSD, WSFD and the Planning Team agreed to MOVE FORWARD WITH THIS SCENARIO. 6.13 - 03
MOA, CCSD, and WSFD toured the existing football field to see its current state.
6.13 - 04
7/18/2013 meeting was cancelled. There will be a conference call on Monday the 24 in the afternoon to discuss options going forward. There will be a board meeting on th Wednesday the 26 that the team will attend.
th
END OF MEETING MINUTES This record of the meeting is considered complete and accurate unless written notice is received by MOA within 5 days of issuance.
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-26 PROJECT:
Sundance Elem. Feasibility Study Crook County School District #1 Sundance, WY
DATE: TIME: PROJECT NO:
6/26/13 6:00 pm 13107.00
BY:
Nathan Martin, MOA
LOCATION: Sundance Admin. Building
PARTICIPANTS:
Kevin Sullivan – MOA Nathan Martin – MOA Troy Decker – WSFD Jeff Carrier– CCSD Brian Hartwig – SES Mark Broderson - SHS Tom Necklason – CCSD Crook County School Board
COPIES:
Participants, file.
ATTACHMENTS:
ITEM
DISCUSSION
PURPOSE:
Presentation of scenarios deemed feasible to the school board and voting to determine the two favored options of the board.
6.26 - 01
MOA discussed how we conducted study and who was part of the team. MOA also presented some of the issues and concerns of the existing facility.
6.26 - 02
MOA presented the following options that have comments proceeding each. OPTIONS PRESENTED Scenario 1
Renovate whole school Demo East wing East wing addition of 3-6 grades Kitchen addition with renovation of existing kitchen to cafeteria New bus loop and parking area Addition of Pre-K enhancement on site Parking lot addition School Board Comments Don’t have to purchase land
MEETING MINUTES 2013-06-26 WSFD Sundance Feasibility Study – CCSD Page 2 ITEM
DISCUSSION
Education functions not greatly improved Phasing difficult with demo of existing classrooms Would need temporary mobile classrooms Questioned the possibility of cafeteria able to accommodate K-12.
Considering the above comments, CCSD, WSFD and the Planning Team agreed this is not the ideal option. Scenario 2
Renovate gym/music/admin/kitchen areas Demo all classroom wings New 2 story K-6 addition Cafeteria addition New bus loop and parking area Parking lot addition School Board Comments
Would this be able to have Pre-K Don’t have to purchase land Circulation and functionality would be improved Phasing difficult with demo of all existing classrooms Would need temporary mobile classrooms
Considering the above comments, CCSD, WSFD and the Planning Team agreed this is not the ideal option. Scenario 3
Build New 2 story K-6 school on site Demo Existing building New bus loop and parking area School Board Comments
Ideal parent and bus drop-off Keeps school within walking distance of community Don’t have to purchase land st Functionality would be brought into the 21 century Maintenance would be less with new facility No need to buy property Like the idea of playground behind school
Considering the above comments, CCSD, WSFD and the Planning Team agreed this would be the second best option.
Scenario 4
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
MEETING MINUTES 2013-06-26 WSFD Sundance Feasibility Study – CCSD Page 3 ITEM
DISCUSSION
Build New 2 story K-6 school on existing HS football field Convert existing building into district administration office Build new football field and track outside of town School Board Comments
st
Functionality would be brought into the 21 century Would have to purchase land for HS athletic fields Great proximity to HS, better than existing site Maintenance costs would be less with new facility District office is #1 on the WSFD ancillary facility list Keeps school within walking distance of community Likes the idea of separate playgrounds Good for long term planning Concern over water table would have to be addressed. Hunter safety across street at fairgrounds would have to be looked into.
Considering the above comments, CCSD, WSFD and the Planning Team agreed this would be the best option. 6.26 - 03
Mark from SHS stated that they don’t even have a track and could use the football field from shared facility for a couple years but would still want a football field and track as soon as possible.
6.26 - 04
CCSD school board voted and with an unanimous decision it was decided that scenario #4 would be the favorite option with scenario #3 as the runner-up.
6.26 - 05
Troy from WSFD commented that the construction costs would be included in the September budget that would be presented to the state.
END OF MEETING MINUTES This record of the meeting is considered complete and accurate unless written notice is received by MOA within 5 days of issuance.
302 S. DAVID STREET, SUITE 210, CASPER, WY 82601 · P: 307.268.9890 · F: 307.315.6310 www.moaarchitecture.com
CCSD #1 SUNDANCE ELEMENTARY SCHOOL CONDITION ASSESSMENT STRUCTURAL ASSESSMENT John R, Shaffer, PE Martin/Martin Wyoming 4020 Laramie Street Cheyenne, Wyoming 82001 307.637.8422 X 12 ARCHITECT: MOA ARCHITECTURE
SUNDANCE ELEMENTARY SCHOOL – STRUCTURAL CONDITION ASSESSMENT A – Substructure Both the 1973 and 2002 additions utilize conventional reinforced concrete strip footing and stem walls. Foundation movement or indications of structural distress were not identified during the field assessment. The foundation appears to be in good to excellent shape. Provided loads transferred to the foundation are not changed, the current foundation system can remain in service without any anticipated repairs or modifications. Basement construction at the original 1973 structure consists of reinforced concrete walls and reinforced concrete joist and beams at first floor. Both are in good to excellent condition with no anticipated structural repairs. Additional items: Perimeter drainage at the exterior of the building is poor. Water is allowed to drain back to the building and drain spouts direct water towards the foundation. The entire perimeter of the building should be re-graded and have sidewalks removed reinstalled that provide positive slope away from the building and down spouts should be re-routed to discharge into areas that will direct water away from the building. B – Structure and Shell 1973 original structure: Exterior walls: Reinforced concrete masonry units with brick veneer in good to excellent condition. Cracking indicative of lateral or vertical movement was not identified in either CMU or veneer. All caulking and sealants at veneer control joints have failed and are allowing water access to CMU structure beyond. Damage to CMU wall was not identified at this time. All exterior caulking and sealants at the brick veneer must be replaced as soon as possible to prevent future damage. Roof structure: Glulam beams spaced at approximately 8’-0” on center with bearing at exterior masonry walls. Interior bearing provided by glulam girders supported on steel columns. Minor checking observed in approximately 5% to 10% of the beams and girders. Overall roof structure condition is good. Reserve capacity of glulam beams is limited and care should be taken in future renovation to limit additional load without specific engineering analysis. Roof sheathing: 3” tectum roof deck spanning between bulb tees. No outward signs of structural distress at interior locations and in general can be considered to be in good condition. Tectum panels are exposed at exterior soffits and isolated locations of water damages were identified. Exterior tectum panels are in fair to good shape and limited locations of panel replacement will be required. Additional items: Floor framing for the stage consists of 4x6 wood joists supporting 2X wood decking. 4x6 wood columns providing support to the joist have no direct mechanical
connections and have been installed out of plumb in numerous locations. Entire stage floor is susceptible to movement under dynamic loading conditions and should have modification implemented to provide a secure structure. Anticipated modifications are the addition of metal framing connectors between all members and lateral cross bracing in each orthogonal direction. 1988 addition: Exterior walls: Reinforced concrete masonry units with brick veneer in good to excellent condition. Cracking indicative of lateral or vertical movement was not identified in either CMU or veneer. All caulking and sealants at veneer control joints have failed and are allowing water access to CMU structure beyond. Damage to CMU wall was not identified at this time. All exterior caulking and sealants at the brick veneer must be replaced as soon as possible to prevent future damage. Roof structure: Glulam beams spaced at approximately 8’-0” on center with bearing at exterior masonry walls. Interior bearing provided by glulam girders supported on steel columns. Minor checking observed in approximately 10% to 20% of the beams and girders. Unusual cracking/checking occurring in the bottom of the glulam roof joist is prevalent but is not an outward sign of structural distress. Most likely cause is seasoning of the members and unequal loss of moisture content over time. Any repairs would be aesthetic in nature and could be accomplished with an elastomeric filler with paint or a thin veneer applied to the bottom surface. Overall roof structure condition is fair to good. Reserve capacity of glulam beams is very limited and care should be taken in future renovation to limit additional load without specific engineering analysis. Roof sheathing: 3” wood deck in relatively good condition. The exception is exposed soffit areas at the exterior that have sustained minor water damage. Areas are limited and limited replacement areas can be anticipated.
CCSD#1 SUNDANCE ELEMENTARY SCHOOL CONDITION ASSESSMENT MECHANICAL - PLUMBING ASSESSMENT Monte Roma Associated Construction Engineering, Inc. 19 S. Main Sheridan, WY 82801 307.673.5300 JOB # 13SH4132 ARCHITECT: MOA ARCHITECTURE
Mechanical and Plumbing Systems Assessment CCSD#1 – Sundance Elementary School Condition Assessment Report ACE Job #13SH4132 June 28, 2013 GENERAL OVERVIEW: MOA Architecture in conjunction with Crook County School District #1 contracted with Associated Construction Engineering, Inc in May of 2013 to evaluate and assess the current mechanical and plumbing systems at the existing Sundance Elementary School facility. The facility is located in Sundance, Wyoming. The existing elementary school was original constructed around the period of 1973. There were two (2) additions and renovations respectively made in the periods of 1988 and 2002. The 1988 addition added a classroom wing and restroom facility to the east side of the existing building. The 2002 addition and renovation added a restroom facility to the south side and made some renovations to the south classroom wing. The total floor area for the existing facility, original building plus additions, is approximately 35,733 sq.ft. The existing facility is comprised of administrative areas, classrooms, a multipurpose room, media center, preparation and serving kitchen, abandoned locker rooms which are now being used for storage, custodial spaces, and a central mechanical room. Associated Construction Engineering, Inc. performed one (1) site investigation on May 30, 2013 to generally learn and evaluate the existing mechanical and plumbing systems. A review of existing building plans was also made since the site investigation and the submission of this report. This effort was conducted by Monte Roma. The following report summarizes the general findings and recommendations for the facility’s mechanical and plumbing systems.
Page | 1
Street view of school front entry
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MECHANICAL SYSTEMS: A. Central Heating Plant: The central heating plant is comprised of two (2) forced draft, large mass, coal fired boilers. This plant is located in the basement in a dedicated mechanical and electrical room. One (1) boiler is of original building construction vintage that serves as a backup to the other boiler in event of failure. This boiler had an original heat performance rating of 4,499 mbh. Present heating performance is unknown. The boiler condition is fair. The second boiler is a re-conditioned coal fired unit that was installed in the facility 2005. This boiler is the primary unit with a rated heating performance of 2,160 mbh and is in good condition. Combustion air for the boiler plant is provided by an outside air duct ducted from the building’s exterior into the mechanical room. Boiler flue is routed from each boiler independent then combined into a common vertical flue stack which terminates at the building’s roof. In 2005, when the re-conditioned coal fired boiler was installed, a new coal bin was constructed to improve coal handling and distribution to each of the boilers. Heating hot water is produced by the coal fired boiler units and distributed using base-mounted, constant volume, centrifugal pumps manufactured by Armstrong. There are two (2) pumps, one acting as the primary distribution pump, and the other has stand-by in the event of the primary’s failure. The nameplate ratings for these pumps are 320 gpm at 20 ft hd with each having a 3-hp, 3-phase motor. The pumps appear to be in fair to good condition. The heating hot water distribution piping throughout is predominantly black, carbon steel. Iron gates valves are the typical type of isolation valves. The heating hot water solution contains a glycol mixture for freeze protection. It was reported by the facility manager the heating hot water solution is approximately 70% water and 30% glycol based on a volume concentration. The system does not utilize a glycol feed unit as solution makeup is directly injected by external manual application. A chemical pot feeder is connected to the existing heating hot water system to permit manual injection of system chemical treatments. All heating hot water piping is wrapped with fiberglass insulation. The condition of the piping insulation is fair to poor. Two (2) original vintage compression tanks and one (1) diaphragm style expansion tank are utilized for the heating hot water system for system fluid expansion and contraction.
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Existing Coal-Fired Boilers
Existing Heating Hot Water Distribution Pumps
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B. Air Handling Systems: -
Administration and Original Classroom Air Handling System
The existing facility utilizes an original vintage constant volume, blow-thru, multizone indoor central station air handling unit for space heating, ventilation, and economizer cooling. The unit was originally scheduled and specified to deliver 24,200 cfm of supply air. This unit is located in a mezzanine mechanical area in the central part of the building. Access to the unit is provided in the building’s interior by means of a ships ladder located in the janitor’s closet. No mechanical cooling is available from this unit. The unit is comprised on an outside air intake inlet, return air inlets, filter section, 15-hp supply fan, heating hot water coil section, and six (6) distribution pneumatically controlled zone dampers to serve the respective six (6) zones designed in the original facility. Condition of the unit is poor. Heating hot water for the unit’s heating coil is brought to the unit from the central heating hot water distribution system and connected to a secondary heating hot water loop that is fitted with an independent circulating pump to provide direct circulation to the unit’s heating hot water coil. The coil is configured in a 3-way operation utilizing a pneumatic control valve to modulate flow to the unit and/or by-pass the coil. Condition of the pump, valves, accessories, and piping is good to fair. Supply and return air utilizes sheet metal ducting for distribution and return. Supply air is routed from the mezzanine level down to under the building’s concrete floor slab which is then routed to each respective zone area to serve floor mounted sill grilles mounted along building perimeter walls. Return air is routed over head with a main return grille mounted in each respective zone and routed back to the unit using a transfer air scheme from the classrooms through the Media Center and then ducted to back to the air handling unit. The condition of the existing under-slab ducting is unknown. Relief air for air handling unit ventilation and economizer cooling is provided with centrally located, roof-mounted gravity relief ventilators. The original building’s classroom layout utilized a large open classroom format. Since its original construction, these open classroom concepts have been subdivided into smaller classrooms to provide independent classrooms. The air distribution zoning and temperature control system however was not modified to accommodate this subdivision. This change created a poor temperature control condition given the limited zoning of the existing constant volume air handling system. In 2002, two (2) new roof-mounted air handling units where added above the media center to provide space cooling for the Media Center which included Page | 5
subdividing the Media Center to add office and work spaces. These units are cooling only units and have a cooling capacity of 5-tons (60,000 btuh). The heating system for the Media Center is still provided from the original air handling system with the distribution being changed from floor distribution to an overhead delivery system. The cooling units are independently direct ducted to the media center using an overhead duct delivery system. Each unit utilizes an independent electric thermostat for temperature control.
Air Handling Unit: Administration and Original Classroom Unit
AHU Piping System
AHU Return Air and Access
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-
Multi-Purpose and Stage Air Handling System
The existing facility utilizes an original vintage constant volume, blow-thru, single zone indoor central station air handling unit for space heating, ventilation, and economizer cooling. The unit was originally scheduled and specified to deliver 7,600 cfm of supply air. This unit is located in a mezzanine mechanical area in the southwest corner of the building and adjacent to the stage area. Access to the unit is provided in the building’s interior by means of a ships ladder located in workroom adjacent to the stage. No mechanical cooling is available from this unit. The unit is comprised on an outside air intake inlet, return air inlets, filter section, 5-hp supply fan, and heating hot water coil section. Maintenance and Service Access, and condition of the unit are poor. Heating hot water for the unit’s heating coil is brought to the unit from the central heating hot water distribution system, which is routed exposed in the MultiPurpose room, and connected to a secondary heating hot water loop that is fitted with an independent circulating pump to provide direct circulation to the unit’s heating hot water coil. The coil is configured in a 3-way operation utilizing a pneumatic control valve to modulate flow to the unit and/or by-pass the coil. Condition of the pump, valves, accessories, and piping is good to fair. Supply and return air utilizes sheet metal ducting for distribution and return. Supply air is routed from the mezzanine level down to under the Multi-Purpose room’s concrete floor slab which is then routed to serve floor mounted sill grilles mounted along building’s west perimeter wall. Supply air for the stage area is provided with an overhead duct distribution system. Return air is routed over head in the Stage area with a return grilles mounted above the Stage wall adjacent to the Multipurpose room and ducted back to the air handling unit. The condition of the existing under-slab ducting is unknown. The condition of the exposed supply and return air ducting is fair to poor. Relief air for air handling unit ventilation and economizer cooling is provided by using to two (2) wall mounted exhaust fans located high on the Multi-purpose room’s east wall which relieves air above the building’s existing roof line.
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Multipurpose / Stage AHU System
-
Multipurpose Supply Air Distribution
Central Kitchen Air Handling System
The existing facility utilizes an original vintage constant volume, blow-thru, single zone indoor central station air handling unit for kitchen makeup air. The unit was originally scheduled and specified to deliver 6,800 cfm of supply air. This unit is located in the kitchen’s custodial closet and mounted horizontal directly overhead in this space. Access to the unit is provided directly in the room with access to the unit’s filters being very difficult. No mechanical cooling is available for this unit. The unit is comprised on an outside air intake inlet, filter section, 5-hp supply fan, and heating hot water coil section. Maintenance and Service Access, and condition of the unit are poor. Heating hot water for the unit’s heating coil is brought to the unit from the central heating hot water distribution system and connected to a secondary heating hot water loop that is fitted with an independent circulating pump to provide direct circulation to the unit’s heating hot water coil. The coil is configured in a 3-way operation utilizing a pneumatic control valve to modulate flow to the unit and/or by-pass the coil. Condition of the pump, valves, accessories, and piping is good to fair. Supply air utilizes sheet metal ducting for overhead distribution to ceiling mounted diffusers throughout the kitchen.
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Central Kitchen AHU in Custodial Room
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Building Exhaust
The facility utilizes a central exhaust system for general building exhaust in the central areas, and independent exhaust systems for the isolated general building exhaust areas. The exhaust systems utilize sheet metal ducting for exhaust air transportation. The central exhaust system utilizes two (2) indoor mounted exhaust fans located near the building’s central air handling system which exhaust building air to the exterior via two (2) wall mounted exhaust louvers. The kitchen space utilizes a Type I exhaust hood to remove heat, odors, and smoke from the respective kitchen appliances. The hood appears to be of original vintage and is configured in an island arrangement. The hood contains a fire suppression system, metal filters, and has the kitchen’s respective makeup air system electrically integrated with the hood exhaust activation switch to activate the makeup air system during hood operation. The associated exhaust fan is roof-mounted and configured in a down-blast arrangement. The condition of the Type I exhaust fan and ducting is unknown. Page | 9
One (1) Central Exhaust Fan Located in Mezzanine Area
Central Kitchen Type I Hood
C. Terminal Systems: There are numerous wall and ceiling mounted heating hot water cabinet unit heaters, wall-mounted convectors, and wall-mounted finned-tube radiators located throughout the facility. The cabinet unit heaters are primarily located in building entry ways, and some in the abandoned locker rooms and 1988 classroom wing addition. Wall convectors are located in the 1988 classroom wing restrooms. The finned-tube radiators are located in the central administration areas for supplemental heating. The condition of these terminal units is good to fair. Page | 10
A split-system air-conditioning unit is utilized in the kitchen for space cooling. The system is comprised of a wall-mounted evaporator and fan unit located on the north kitchen wall with the respective condensing unit located outside the north wall and is ground-mounted. The condition of this unit is good.
Finned Tube Radiator
Wall Mounted Cabinet Unit Heater
Classroom Supply Air Sill Register
Classroom Supply Air Sill Register
Kitchen Split-System Cooling Unit
Media Center A/C Supply Air Ducting
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D. Temperature Controls: The mechanical systems are controlled with a combination of manual and automatic operations. The automatic system is an original vintage pneumatic temperature control system manufactured and installed by Johnson Control. The pneumatic compressor plant is located in the central mechanical room. The original compressor plant’s compressor is presently decommissioned has a result of a mechanical failure. The compressor is being back fed from another compressor located in the mechanical room which is used for boiler box blowdown. A temporary feed line is routed from the secondary compressor and routed over to the temperature control compressor storage tank. In general, all control components are original vintage and are in fair to poor condition. The coal-fired boilers are controlled by an independent electric control system which was installed when the re-conditioned boiler was installed in 2005. This system is good condition. The roof-mounted air conditioning units serving the Media Center have independent electric controls with each unit having a 7-day programmable thermostat mounted in their respective zone area.
Existing TC Pneumatic Plant
Boiler Compressor Back Feeding TC
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PLUMBING SYSTEMS: A. General: Fuel sources available to the facility for production of heating hot water and production of domestic hot water are electricity, coal, and propane. Presently, only electrical and coal sources are utilized for domestic hot water heating. The lavatories, urinals, and water closets throughout the facility are manufactured of vitreous china material. Faucet types for lavatories are of manual operation. Flush valve types for urinals and water closets consist of sensor activated units plus some manual operated type. Restroom plumbing fixtures installed prior to 2002 are in fair to poor condition. B. Domestic Water System: A 3” domestic water cold water, routed in copper piping material, enters the building on the east side of the facility in the mechanical room. The water enters the building and branches to serve exterior landscape water service and the building’s domestic cold and hot water systems including the central kitchen. The water service for the building’s domestic cold and hot water systems is routed through a Culligan water softener to remove water hardness. The existing water softener is approximately ten (10) years old and is in good to fair condition. The existing water service capacity is capable of supporting the existing facility as well as a reasonable addition project. Domestic cold and hot water copper piping systems are routed exposed and concealed throughout the building to serve the various plumbing fixtures in the facility. In general, all piping is insulated with fiberglass insulation wrapping. The condition of the piping in not known but appears to be in good to fair condition. Domestic hot water for the facility is produced using two (2) systems. The primary system, which is only available when the facility coal-fired boiler plant is operating, produces domestic hot water using a domestic hot water generator. The hot water generator uses the coal-fired boilers’ heating hot water to produce domestic hot water by circulating heating hot water into a shell-n-tube heat exchanger mounted internal in an 865-gallon storage tank. The secondary system is an electric water heater which is used when the coal-fired plant is shutdown. This unit is made up of one (1) 120-gallon storage tank fitted with six (6) 5,000 watt electric elements. The domestic hot water producing systems are in good to fair condition. The interior condition of the 865 gallon storage tank and associated shell-n-tube heat exchanger are unknown. The 1988 and 2002 Restroom additions utilized localized electric water heaters to produce domestic hot water for the restrooms. The water heaters are in good to fair condition. Page | 13
Domestic Water Service
Domestic Hot Water Generator System
Restroom Lavatories
Domestic Water Service into the Building
Electric Domestic Hot Water Service
Restroom Urinals
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Kindergarten Lavatories
Kindergarten “Child” Height Water Closet
C. Sanitary Waste and Vent System: A gravity drain system is utilized in the building for the facility’s sanitary sewer system with exception to the use of sump pump located in the basement mechanical room. The sump pump is used to lift drain water discharged into the various floor drains located in the mechanical room into the building’s gravity sanitary system. The sanitary sewer exits the building on the west side of the building near the location of the building’s kitchen and discharges into the City of Sundance’s sanitary utility system. The sanitary and vent pipe material for the facility is made up of cast iron and PVC materials. The facility manager has communicated that cast iron piping used for the under- slab sanitary waste piping has been experiencing some clogging as a result of cast iron piping material deterioration. The kitchen sanitary waste system discharges into an original building 3’-0” diameter by 5’-0” deep grease trap located exterior to the building on the west side of the building’s kitchen. After the kitchen sanitary waste exits the grease trap it then discharges into the existing gravity sanitary system. The condition of the grease trap and the grease separation capabilities is not known.
Kitchen Grease Interceptor below metal lid in Asphalt
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D. Storm Drainage System: Storm drainage for the roofing system is accomplished with rain gutters and downspouts. FIRE SUPPRESSION SYSTEMS: A. General: A wet or dry type fire sprinkler system does not exist for the building. The central kitchen’s Type I exhaust hood utilizes an original vintage chemical fire suppression system. The condition of this system was undeterminable at the time of the site visit.
Type I Kitchen Exhaust Hood Fire Suppression
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MECHANICAL AND PLUMBING ASSESSMENT SUMMARY: In general, the facility’s mechanical and plumbing systems are in fair to poor working conditions. The central coal-fired heating plant with the addition of the 2005 refurbished coal-fired boiler has the capability to continue to serve the existing facility and the possibility of a limited building addition. The heating hot water distribution pumps appear to be in good shape but based on the listed nameplate and original project specifications may be overcapacity for the facility. Heating hot water distribution piping appears to be in good condition. The central heating and ventilating units, distribution systems, and associated temperature control systems are in poor condition. Terminal heating units throughout the facility are in fair to poor condition. There is no mechanical cooling provided for the classrooms, Mulitpurpose room, and central administration areas. Plumbing water distribution systems appear to be in good to fair condition. The condition of the primary domestic hot water generating equipment is unknown. Sanitary waste and venting systems appear to be good condition with exception to the District’s comment about some existing under-slab sanitary waste piping having more frequent clogging issues which may be associated with deteriorating cast iron piping. Plumbing fixtures are generally in fair condition but upgrading is recommended for water consumption reduction, improved operation, and meeting ADA standards. Known deficiencies and some items to consider for mechanical and plumbing renovations to the building are as follows: General: 1. Asbestos: Asbestos containing materials may be present. A facility assessment by a certified company would be required to determine if any asbestos containing materials presently exist in the mechanical and plumbing systems. Mechanical 1. Outdoor Ventilation: A system to provide and meet minimum outdoor ventilation rates to the east classroom wing is not present. 2. The existing Heating and Ventilating systems are outdated and have exceeded their useful life, the equipment has poor service and maintenance access, the equipment is in poor condition, and system zoning is inadequate. No mechanical cooling is available to the Multipurpose, Classrooms, and Central Administration areas. A global renovation to this system is strongly recommended.
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3. The heating hot water distribution system flow capacity may be oversized for the current system based on the listed pump capacities. 4. The central kitchen’s makeup air and exhaust ventilation system may be oversized based on the type and number of kitchen appliances located under the existing Type I hood and current codes. 5. The pneumatic temperature control system has reached or exceeded its useful life. A global upgrade to a DDC/Electronic control system is strongly recommended. 6. Recommend evaluating adding a propane or electric secondary heating hot water boiler to permit heating hot water to be produced during fall and spring periods in lieu of operating the coal-fired boiler as a means to reduce energy consumption and cost. Plumbing 1. The application of backflow protection for contamination control on the domestic water system is not present on the building interior system as required by Code. 2. Minimum ADA requirements are not being met with current plumbing fixtures. 3. Code required tempered hot water is not being provided to lavatories and sinks. 4. The central kitchen’s 3-compartment pot sink has a direct-connected drain. Sanitary health code and the plumbing code require this sink to be in-directed drained into a floor sink. 5. Recommend performing an internal camera inspection of the existing under-slab sanitary waste piping system as a means to learn the internal conditions of the this piping system. Fire Sprinkler 1. Pending the application of any renovation or expansion, a fire sprinkler system may be required for the facility. END OF MECHANICAL AND PLUMBING ASSESSMENT REPORT
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CCSD#1 SUNDANCE ELEMENTARY SCHOOL CONDITION ASSESSMENT ELECTRICAL ASSESSMENT Terry Jiracek Associated Construction Engineering, Inc. 2040 Harnish Blvd. Billings, MT 59102 406.245.0136 JOB # 13SH4132 ARCHITECT: MOA ARCHITECTURE
Electrical Systems Assessment CCSD#1 – Sundance Elementary School Condition Assessment Report ACE Job #13SH4132 June 28, 2013 Overview: MOA Architecture in conjunction with Crook County School District #1 contracted with Associated Construction Engineering, Inc in May of 2013 to evaluate and assess the current electrical systems at the existing Sundance Elementary School facility. The facility is located in Sundance, Wyoming. The existing elementary school was original constructed around the period of 1973. There were two (2) additions and renovations respectively made in the periods of 1988 and 2002. The 1988 addition added a classroom wing and restroom facility to the east side of the existing building. The 2002 addition and renovation added a restroom facility to the south side and made some renovations to the south classroom wing. The total floor area for the existing facility, original building plus additions, is approximately 35,733 sq.ft. The existing facility is comprised of administrative areas, classrooms, a multipurpose room, media center, preparation and serving kitchen, abandoned locker rooms which are now being used for storage, custodial spaces, and a central mechanical room. Associated Construction Engineering, Inc. performed one (1) site investigation on May 30, 2013 to generally learn and evaluate the existing electrical systems, and reviewed existing building plans. This effort was conducted by Terry Jiracek. The following assessment outlines the electrical systems for the existing Sundance Elementary School in Sundance, Wyoming. These systems are general in nature; however, give an indication of the electrical systems in the facility.
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Street view of school front entry
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ELECTRICAL POWER SYSTEM: The building’s electrical system is currently served via underground conductors from a pad mounted utility transformer that is located next to the building. Electrical service capacity to the building consists of an 800A, 208Y/120V, 3 Phase, 4 Wire distribution system. There is no exterior building mounted disconnect present for use by fire personal to shut off power to the building in an emergency situation. The electrical system is protected with an 800A main fused switch located within the main distribution panel in the boiler room of the building basement. The main distribution gear is manufactured by Cutler Hammer and consists of (3) three individual 800A bussed sections that contain individual fused switches to feed the building branch circuit panels and mechanical gear located throughout the facility. The building electrical system maximum consumption was obtained from the serving electrical utility, Powder River Energy Corp and is based on 12 month historical demand. The maximum consumption was 310 amps @ 208Y/120V 3 phase, which is approximately 1/3 of the total amp capacity of the MDP. The electrical gear contains space, that physically would allow for the addition of more fused switches but the gear is of original building construction vintage, 1973 and has surpassed its usable life. Obtaining parts to support additional work, more than likely would be difficult and cost prohibitive. The majority of the branch circuit panels within the building are near their maximum breaker space capacity with an average of 5% space left for additional breakers. Most panels are of original building construction vintage, 1973. All the original construction panels are manufactured by Cutler Hammer with added panels manufactured by Sq D and General Electric (GE) installed through the years to support select items in the building. The added panel’s primarily support the cooking line in the kitchen to allow for code required shut down of equipment located under the kitchen hood. Panels appear to be properly organized with legible and consistent panel directories identifying circuits served. The electrical distribution system space capacity may be at its maximum, but all equipment appeared to be connected using code compliant methods. Most receptacles located throughout the building are of 15A construction and select quantities are damaged with the ground prong location broken. The quality of devices located in the hallways and commons area appear to be adequate to serve the function in the spaces. The quality of receptacles located in classrooms and office areas are lacking. Additional devices have been added in selected areas of classrooms utilizing surface raceway systems in an attempt to support added electrical devices. There are many locations in the building where receptacles are located within 6’ of a water source and are not GFCI protected, which presents an electrical and non-code compliant installation/ hazard. A small and dedicated UPS/ power conditioning system is installed in the teacher work room to support a copy machine and the IP based head end phone system. Also the main telecommunication (IT) cabinet is protected from transient voltage via a TVSS receptacle. The remaining portion of the building electrical / distribution system does not contain any protection from transient voltage. Page | 3
800A 208Y/120V 3 Phase Main Distribution Switchboard
Typical Branch Circuit Panel ( 2-Section Arrangement) Page | 4
ELECTRICAL LIGHTING SYSTEM: The building lighting systems consist of a mix of surface mounted fluorescent acrylic wraps, lay-in grid acrylic troffer’s and suspended fluorescent lighting. The classrooms utilize rows of 2-lamp cross section fluorescent fixtures that are centered between the building beam structure in suspended or surface mounted configuration. Most classroom lights are configured in end to end row mounting that follow the slope of the building ceiling and almost all of the fixtures still utilize T12 lamping technology with magnetic ballasts. Where classrooms utilize T-8 lamping, the original T-12 fixtures have been retrofitted to accept the new lamp style. The classrooms are controlled by generic 20A light switches that divide the room into half’s for control. Rooms do not have automatic lighting shutoff devices, i.e. occupancy sensors nor do the rooms allow for isolated lighting control near the head wall/ teaching location. The corridors, offices and storage rooms utilize surface mounted fluorescent 2-lamp cross section T12 wraparound light fixtures or where lay-in ceiling grid is present lay-in troffer fixtures are utilized. The lights are controlled by generic 20A light switches and do not have automatic lighting shutoff devices, i.e. occupancy sensors. Select light fixtures in corridors, approximately 2 per hall space, are connected un-switched to provide night light function in area. Un-switched fixtures contain internal battery packs to provide emergency egress lighting function, though test lights on fixtures did not appear to glow indicating proper function. The gymnasium/ cafeteria room is illuminated by 2-lamp cross section T12 fluorescent surface mounted acrylic wraps that are mounted in an end to end configuration to form 48’ long rows. The fixtures are centered between the roof beam structure and provide acceptable lighting levels for cafeteria and P.E function, but lighting levels are not acceptable for competition level sports. Wall mounted battery pack lighting units provide egress lighting from the space with LED exit signs located at the exit doors. The fluorescent light fixtures are controlled via a multiple pole lighting contactor to provide single level lighting control in the space. The stage ‘house’ lighting consists of 2-lamp cross section 8’ suspended T12 fluorescent strip fixtures to illuminate the area. There is (1) surface mounted track lighting bar located in the cafeteria area that contains multiple incandescent lamp heads to provide spot lighting of the stage. The track lighting and stage house lights are controlled via separate single pole switches, with no dimming control. Approximately 90% of the light fixtures within the building are still utilizing T12 lamping technology with the exception of a few select rooms and two designated areas: Kitchen & east restroom addition, which utilize T8 fixtures. The mechanical platform areas & boiler room of the school are still utilizing porcelain keyless lamp holders with incandescent lamps. The Kelvin (K) utilized for fluorescent lamps throughout the building varies from room space or fixture to fixture within a common space. A majority of the lamps utilized in the building appear to be 3500K with a mix of 3000K and 2700K
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mixed in. The varying color temperatures make room finishes in spaces appear inconsistent. Emergency egress lighting is currently provided by independent emergency battery pack units integral to hallway light fixtures as well as select classrooms that have exterior doors. The gym area contains wall mounted “Bug Eye” egress lighting unit’s. Exit signs are located throughout the building and appear to mark the path of egress properly. Units are of thermoplastic construction and contain integral battery packs. Units appear to be newer and of modern construction. Lighting control devices, beyond 20A toggle switches, do not exist within the building. Per the the international energy code, which is not currently enforced in the state of Wyoming but is a good design guild line for building construction to limit energy consumption and the Wyoming School Facility Department (SFD) standards our recommendation would be to add automatic light shut-off devices through the building. This would consist of occupancy type sensors in all occupiable spaces. Classroom spaces currently only have one level of dimming, on or off. Per the SFD guidelines this arrangement is not compliant with the design guidelines. The existing light fixtures should be replaced to utilize T8 technology and be configured with stepdim ballast to provide 50% and 100% light levels. The light fixtures located nearest to the front of classroom should be switched separate of the remaining fixtures in the room to allow the use of projectors. Exterior lighting consists of wall mounted HID wall pack light fixtures, with one induction style fixture mounted at the main entry to the building. Most fixtures are not dark sky compliant as they do not contain cut off optics for glare control. All the fixtures are controlled via multi-pole lighting contactors in the building interior that is operated via a building mounted exterior photocell. Fixtures are located primarily at building access doors, but fixtures only contain one lamp source and no emergency power source. The lack of a redundant lamp source or emergency power supply does not meet the code requirement for illuminating the building exterior path of egress. Fixtures are currently configured for dusk to dawn operation. It is our recommendation that an astronomical time clock/ lighting control panel be added as well as additional wiring such that the fixtures can be configured for on/off cycles to better accommodate school operation. Select fixtures could be configured to provide security lighting of the building while nonrequired fixtures could be shut off to conserve energy.
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Typical Classroom Lighting
Typical Corridor Lighting
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Gymnasium/ Cafeteria Lighting
Front of Stage Lighting
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Back of Stage Lighting
Exterior Building Lighting (Typical Wall packs)
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FIRE ALARM SYSTEM: The building is currently protected by a Fire-Lite MS-5210UD 10-zone fire alarm system. The headend panel is located in the main office with a remote annunciator located in the hallway near the main entry to the school. The panel contains a manually actuated panic button that releases all the magnetically held doors serving the library. Most notification devices in the building consist of audio (horn) devices with two select hallways containing both audio (horn) and visual (strobe) devices. Notification devices are sporadic throughout the building and not in the proper quality or spacing per code. Manual pull stations are located at the proper locations throughout the building per code, but are mounted at non code compliant heights. System detection is sporadic throughout the building and not per code for locations. New code requires a fully addressable, voice evacuation fire alarm system be installed. The new fire alarm system with proper notification devices: speaker strobes; Initiation devices: properly spaced smoke detectors in the building per code and integrated into air handing system as well as new manual pull stations would need to be added to the building for a complete system.
Fire Alarm Control Panel
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MASTER TIME/ BELL SYSTEM: The building central clock/ bell system is currently provided by a Simplex master time system, utilizing a Simplex 6400 master time system panel in the main office and the respective clocks located throughout building spaces. All classrooms contain a minimum of one clock while some rooms have 2 due to the size of the space. Select battery operated, non astronomical or central synchronized clocks exist in support or service rooms. While it appears that the system connected clocks are functioning properly the head end panel is dated at 20+ years old and is approaching the end of its life cycle. Our recommendation would be to provide a new IP based, PC programmed clock/ bell system. The system could also be integrated with the intercom system for a streamlined and combined single source installation.
Master Time/ Bell System
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INTERCOM SYSTEM: The intercom system is currently provided by a Valcom V-2924A, 24 station Intercom System consisting of (2) modules that provide up to 48 intercom location stations. The head end panel is located in the main office and contains a background music input with music provided via a desk mounted radio. The existing intercom system speakers are flush wall mounted and located in every classroom, with some rooms containing two stations. Hallway speakers are located in existing ceiling tiles with one speaker per transition space. Each classroom speaker location is paired with a wall mounted push button station which contains a panic/ emergency button. Initiation of a call from a classroom activates a phone base in the in the main office for communication. The system seems to be operating correctly where installed, but it utilizes 2 conductor phone system wiring that terminates upon punch down 66 style blocks. Wiring for system is very cumbersome and should a problem arise system diagnostics appears to be difficult. Our recommendation would be to provide a new IP based Intercom system that could integrate with the clock system for a complete and intelligent communication system.
Intercom System cabinet with Master time clock panel
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PHONE SYSTEM: The phone system is currently being provided by an IP based Panasonic KX-TDE100 head end controller with IP phones located throughout the building space. The system has support for up to 256 internal extensions. The head end controller resides in the teacher work room at the original phone system demark location. The phone system is new and was installed during the 2012-2013 school year to allow communication between classrooms and the main office as well as between classroom spaces. As the phone system is new, and has the capacity to add additional phone handsets/ extensions it is our recommendations to leave the system in place in its current configuration.
IP based phone system in the teacher work room
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IT NETWORK SYSTEM: The IT distribution system is very limited with only one hard wired data drop, on average per classroom. All wiring is routed via surface raceway to accessible ceiling/ attic space and then the cable is routed free air style back to the data cabinet located in the Library work room. Cable is not properly supported per code and is bundled together with the use of wire ties in accessible attic space. Cables are punched down on a single 48 port Category (Cat) 5e patch panel. All the ports of the patch panel appear to be punched down upon, with no growth space available for future cabling. All terminated network cabling is Cat 5, though it appears to be in good working condition Cat 5 cable is not tested or recommended for maintained connection speeds above 100 megabits per second. In an active learning environment the limited cable bandwidth could lead to data errors and loss of productive teaching time. The majority of the network distribution is done wirelessly, due to the lack of wall jack locations via wireless access points that are located strategically throughout the school hallways. All the active IT equipment is housed in an enclosed wall rack in the Library storage room. The active equipment consists of (2) two Power Over Ethernet (POE) 24 port, Cat 5e switches. The switches are linked together with network cable for data transfer and one switch utilizes a fiber optic connection for outside building communication to the school districts central office. No servers are located in the school building, all data is stored and processed at the school districts central office. This approach of central point processing and distribution of data is good and eliminates equipment costs and maintenance. Our recommendation would be to provide a dedicated IT equipment room to allow the data equipment to be more easily serviced without the need for ladder. Providing a dedicated IT room not only prevents the equipment from damage or tampering but also allows the facility to provide a controlled environment from excess dust and heat. Also it is recommended that addition hardwired data drops be added in all classroom spaces in a minimum of two drops per space to allow for serving of the teacher desk in multiple locations. Jacks should also be added in the library/ media center to support a computer station bank. It is recommended that the entire network wiring plant be upgraded to the SFD’s recommended Cat 6A wiring standard. This would also include upgrading the network switches and patch panels to Cat 6A standard.
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MDF located in Library storage room
MDF wiring arrangement
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CLASSROOM AUDIO VISUAL SYSTEMS: Each classroom contains a ceiling mounted projector, wall mounted interactive/ teaching white board, Wall mounted flat panel TV & an audio enhancement system. The wiring distribution system that supports each of the devices is loosely routed and free aired via the exposed ceiling structure. The audio enhancement system consists of a head end amplifier, hand held microphone and 4 speakers per classroom space. The enhancement system also has capacity to support auxiliary inputs for wall TV or other auxiliary device, though it appears that the system is solely utilized for teacher voice amplification. All the classroom systems appear to be in proper working order and it is recommended that the systems be retained for use in a remodel. Wiring systems should be installed within surface raceway systems, though not code required the installation would make the classroom area more aesthetically pleasing.
Classroom ceiling projector, Learning Board, Wall TV & Audio Enhancement Speaker
Audio Enhancement Head Amplifier Page | 16
CLOSED CIRCUIT TELEVISION SYSTEM (CCTV): The existing Electronics Line brand CCTV system, which includes a power supply and digital video recorder (DVR) is located on a counter top in the main office. The system consists of ceiling mounted CCTV cameras located in the building interior and aimed at each of building the exterior doors located in hallway entrances. The system utilizes analog cameras for viewing of building spaces. The system age is not known, but given the lack of CCTV coverage inside and outside of the building a new IP based system should be added to view all exterior doors in the building. The school should also add cameras to view the parking lot and playground area, though considered enhancements by the SFD the addition would add additional coverage to the building.
CCTV Head-End Equipment in the Main Office
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ELECTRICAL ASSESSMENT SUMMARY: Overall, the facility appeared to be well maintained. Some items to consider through renovations of the building are: 1. Upgrade the electrical power system. Additional branch circuit panels will need to be provided throughout the building to reprieve the existing branch circuit panels and allow spare room for future needs. The addition of Air conditioning to the building would also drive the service upgrade size. 2. Replace all light fixtures lamped with T12 or incandescent lamps with T8 lamped light fixtures. New fixtures would match the ceiling style selected in the building remodel. Suspended direct/indirect lighting would be greatly improve the function of the library area. Suspended direct illumination fixtures that utilize highly reflective optics w/ wire guards should be utilized in the gym/ cafeteria are to improve the illumination levels. 3. Add automatic lighting shut-off devices throughout the school. Depending on the room either occupancy sensors or relay switch lighting control panels shall provide lighting control throughout the building. 4. Provide a new Fire Alarm system with new devices in a current code compliant installation. 5. Install a new CCTV system, IT Head-End Equipment, Intercom, Central clock/Bell system & Fire alarm head end panel in a dedicated, space conditioned (A/C cooled and dust free) equipment room.
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