AMES COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS REGULAR MEETING MINUTES November 19, 2012 President Dan Woodin called to order the regular meeting of the Ames Community School District Board of Directors at 6:30 p.m. in the Ames High Multipurpose Room, 1921 Ames High Dr., in accordance with Open Meetings Law. Present:

Dan Woodin, President Rodney Briggs, Director Mike Espeset, Director David Putz, Director Bill Talbot, Director Mandy Ross, Associate Superintendent Karen Shimp, Chief Financial Officer, Board Secretary/Treasurer

Absent:

Luke Deardorff, Vice President Teresa Simpson, Director Tim Taylor, Superintendent

Approval of Agenda and Reading of Mission Statement President Woodin read the agenda. Director Putz moved, Director Espeset seconded, to approve the agenda. Motion carried 5-0. Director Talbot read the mission statement. PUBLIC FORUM No one spoke at the Public Forum. INFORMATION ITEM(S) Revised Curriculum Cycle Associate Superintendent Mandy Ross and Dan Andrews, Curriculum and Instruction Teacher Specialist, presented the District’s Revised Curriculum Cycle. Ross said the revision would allow the schedule for adopting math curriculum to occur ahead of the adoption of science curriculum that was originally planned to begin in 2013-14. Andrews said science standards are still being formulated at the state level, and implementing them before they are fully adopted would create duplication of effort. IASB Convention Reports President Woodin and Directors Espeset and Putz reported on the IASB Convention held Nov. 14 and 15. President Woodin said presentations and handouts would be posted on the IASB website. He distributed his notes on Tony Wagner’s keynote “Creating Innovators.” He suggested the District consider giving students the College and Work Readiness Assessment or checking to see if the ACT has a similar component. Director Espeset said he attended sessions about data and student achievement. He said he appreciates the work IASB does on legislative priorities. The Board will be asked to vote on President Woodin’s nomination to the IASB’s Board of Directors for Region 5a. Director Putz distributed materials on sessions he attended, including one on turning high poverty schools into high performance schools. DISCUSSION ITEM(S) Reports of Board Work on Committees President Woodin said reports of Board Work on Committees are provided in Exhibit D-1. Director Putz said the Boundary Committee asked if the scope of its work includes studying boundaries for all five elementary schools. Director Talbot said it would make sense for the Committee to consider the boundaries for all schools. Director Woodin asked if the Board would consider asking RSP consultants to reassess the District’s

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boundaries. Associate Superintendent Ross said staff is preparing the data needed for boundary analysis, such as map overlays showing student households. Director Putz said the Committee wants clarification on whether the other schools that are being rebuilt in addition to Edwards would study name changes. The Board discussed the reasoning for a name change, suggesting that a school being built at a new site would call for a new name, but schools being demolished and newly built on the same site would not need a new name. The Board directed the Committee to use Principal David Peterson’s surveys as part of the input for naming the Miller Avenue school and to work under the assumption there will be no name change for Meeker and Fellows. Ross said the Diversity Advocacy Committee has established three meeting dates, Nov. 28, 2012; Jan. 3 and March 27, 2013. Director Putz and Ross reported that the Ames Education Foundation is still in the process of accounting for the funds donated at the TASTE of Education fundraiser and it has not disbursed any of the money. Policies for Discussion: GBP/JHFG, Anti-Bullying/Harassment; JECB, Admission of Nonresident Students; JH, Attendance with JG, Student Conduct Code; and KP, Distribution of Materials to Students President Woodin said the Committee modified GBP/JHFG to ensure all persons on District property comply with the anti-bullying policy. Director Espeset asked if the District is already acting according to the revised attendance policy. Ross said the policy has been refined and staff has been adopting it gradually as it awaits Board approval. She said feedback on the policy is positive because the policy gives staff improved direction on attendance and student conduct, and the Story County Attorney said the policy closes loopholes and reduces ambiguity for parents. Policies to Announce: BBFB, Gifts to Board Members; BDDG, Minutes; CBHA, Superintendent’s Retirement (Rescind); DFA, Investment of Public Funds; FEB, Names on Building Plaques; GCBD, Certified Staff Leaves and Absences; GCPA, Reduction in Certified Staff Work Force (Administrators); and GCPB, Resignation of Certified Staff Members Director Briggs and President Woodin announced policies: BBFB, Gifts to Board Members; BDDG, Minutes; CBHA, Superintendent’s Retirement; DFA, Investment of Public Funds; FEB, Names on Building Plaques; GCBD, Certified Staff Leaves and Absences; GCPA, Reduction in Certified Staff Work Force (Administrators); and GCPB, Resignation of Certified Staff Members. Written comments will be accepted in the Superintendent’s Office until November 30. Director Putz asked if BDDG should include digital copies of Board minutes. Karen Shimp said Iowa Code requires publishing the minutes within 10 days of a meeting, and a Board requirement to have a digital record such as a DVD would not be the best way meet that requirement. CONSENT ITEM(S) Ross read the Consent Agenda. Director Putz moved, Director Espeset seconded, to approve the consent agenda. Consent items included Minutes of the Meetings held October 29 and November 5, Claims and Payroll for October, Financial Reports for October, Personnel Report, Gifts to the District and Contract(s)/Agreement(s). Motion carried 5-0. Ross said the Personnel Report included Meeker fifth-grade teacher Dawn Remsburg’s early retirement with 31 years of service. Ross announced Gifts to the District. Those providing gifts to the District will be acknowledged with a letter of thanks. Director Putz asked why actual expenditures are lower than target expenditures for the General Fund. Shimp said the cash flow is based on staff contract periods, and the targets versus expenditures would align by the end of the fiscal year. CLAIMS AND PAYROLL – OCTOBER 2012 Fund General Schoolhouse Food Service Self-Insurance (Wellmark/Delta Dental)

ClaimsPayroll

(Net) Amount

$ 2,483,351.84 286,808.08 247,197.45 558,746.28

$ 1,648,856.28 $ 4,132,208.12 286,808.08 247,197.45 558,746.28 $ 5,224,959.93

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FINANCIAL REPORTS Copies of the reports are attached. PERSONNEL REPORT Resignations 1. It is recommended that the Board accept the resignation of Ms. Katelyn Moses as an Educational Assistant at the Northwood Preschool Center, effective November 9, 2012. 2. It is recommended that the Board accept the resignation of Mr. Rick Ballantine as Assistant Girls Track Coach at Ames High School, effective for the 2012-2013 school year. 3. It is recommended that the Board accept the resignation of Mr. Ankur Amin, as an Assistant Boys Soccer Coach at Ames High School, effective for the 2012-2013 school year. 4. It is recommended that the Board approve the voluntary early retirement request of Ms. Dawn Remsburg as a 5th Grade Teacher at Meeker Elementary School, effective at the close of the 20122013 school year. Ms. Remsburg has been an employee of the district for the past thirty-one years. 5. It is recommended that the Board accept the resignation of Mr. Joe Brekke as Academic Teams Sponsor at Ames High School, effective January 11, 2013. 6. It is recommended that the Board accept the resignation of Mr. Chris Paulin as Maintenance Technician IV (Carpenter), effective November 23, 2012. 7. It is recommended that the Board accept the resignation of Mr. Tom Cody as a 2nd Shift Custodian at Meeker Elementary School, effective May 31, 2013. Appointments Coaching/Co-Curricular 1. It is recommended that the Board approve the appointment of Mr. Jeff Steines as an Assistant Boys Basketball Coach at Ames High School, effective for the 2012-2013 season. Mr. Steines will receive 12% of the base salary ($3,360) for this assignment as he replaces Mr. B.J. Terrones. 2. It is recommended that the Board approve the appointment of Mr. Joel Sullivan as a Technology Coach at Ames High School, effective for the 2012-2013 school year. Mr. Sullivan will receive 3.6% of the base salary ($1,016) for this assignment.

GIFT(S) TO THE DISTRICT Dr. Ross announced Gifts to the District. Those providing gifts to the District will be acknowledged with a letter of thanks. DESCRIPTION Cash($100) Cash ($2,000) Cash ($30)

DONOR(S) Patrick & Sharon Weigel Target Corp. Hui Wang

60 Board Feet of Walnut Lumber 6 Books $3,264 for Food $300 for Backpacks

John “Ed” Conley Katherine Fromm United Way

RECIPIENT AHS – DECA Mitchell – Media Center Fellows – Mrs. Cleveland’s Classroom AHS – Woodworking Classes AHS – Media Center Paid directly to Food Bank of Iowa per agreement approved by the Board on 5/7/12 for the Backpack Buddies Program.

CONTRACT(S)/AGREEMENT(S) Copies of the Contract(s)/Agreement(s) are attached. MidAmerica Supplemental Amendment is a plan document update to maintain compliance with amendments or changes required by the IRS. MidAmerica is the District’s Employer Sponsored 403(b) Special Pay Deferral Plan for early retirees under Board Policies GCPC and GDPC for early retirement.

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ACTION ITEM(S) Request to School Budget Review Committee for Modified Allowable Growth for Increasing Enrollment, Open Enrollment Out, and Limited English Proficiency Instruction Beyond 4 Years Director Putz moved, Director Espeset seconded, to approve the Request to School Budget Review Committee for Modified Allowable Growth for Increasing Enrollment, Open Enrollment Out, and Limited English Proficiency Instruction Beyond 4 Years (in the amount of $334,579). Motion carried 5-0. The Board took a break from 7:25 until 7:36 p.m. RDG Design and Development Director Briggs moved, Director Putz seconded, to approve the design development plans as presented by RDG Architects for the elementary school on Miller Avenue. Motion carried 5-0. The Board discussed the size of classrooms for grades three through five. RDG Architect Craig Bullis said the actual design specifications size is around 940 square feet. The Board discussed classroom and gym floor surfaces. President Woodin asked if terrazzo floors would be less expensive than carpet. Bullis said the cost would be about the same. Ross said the Steering Committee is in the process of addressing some of the final decisions related to the design development plans. Director Espeset asked if the design structure would permit adding the optional gym curtain later. Bullis said it would. PPEL Budget Director Putz moved, Director Espeset seconded, to approve the PPEL Budgets 2011/2012 – Results; 2012/2013 – Final; 2013/2014– Initial, with PPEL Budget 5-Year Plan. Motion carried 5-0. Director Talbot said he is pleased the PPEL budget is sufficient to maintain a 1:1 technology program. BOARD AND STAFF ITEM(S) Items from the Board • President Woodin thanked everyone who worked on the Miller Avenue site groundbreaking ceremony on November 9. • President Woodin congratulated Ankeny High School for winning the state 4A football championship in its last season with one high school. • Director Putz recommended creativity expert Sir Ken Robinson’s YouTube video “RSA Animate Changing Education Paradigm.” • Director Espeset commented on community members taking strong advocacy positions for Roosevelt as the District Administration Center. Items from the Staff • Ross said the auction of the Old Middle School Property is scheduled at 9 a.m. on December 7 in Conference Room B, Educational Services Center, 415 Stanton Avenue. Shimp said the Resolution is being approved by District counsel, along with a purchase contract the final bidder must sign that day. The sale notice addresses contingencies the Board approved at the last meeting, and bidders must register by 4:30 p.m. December 6, providing a letter from their financial institution stating they have sufficient capacity to provide payment for the property without contingency at closing of the sale. • Shimp said the Board would hold Construction Manager Interviews, Monday, November 26. The Board will convene at 5 p.m. in Conference Room A, Educational Services Center, 415 Stanton Avenue, to call the meeting to order and craft interview questions. Interviews will begin at 5:30 p.m. in Conference Room B. President Woodin said the Board would reconvene for discussion after finishing the interviews, with the goal of selecting the finalist for action at the next Board meeting. Shimp said she would provide some sample questions to the Board to expedite the process. Director Putz asked for clarification of the Construction Manager’s role with contractors and the criteria for formulating questions and selecting a finalist. Director Talbot said the outline in the RFP provides a basis for the questions, and the goal of the interviews would be to clarify the proposals. Director Putz said at least one proposal included more information than the RFP required and asked how the Board would evaluate such information. Ross suggested Board members forward

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their comments and questions to Shimp during the week before the interviews. Director Espeset said he believes the project schedule would allow the Board some flexibility in the timeframe for its final decision. Board Planning Calendar • Ross said the date of the annual Legislative Forum in Nevada has been announced as December 5 and details about time and location would follow. • Ross provided the District class schedule for the week of Thanksgiving Break, including start times and dismissal times for Wednesday, November 21. • Ross said there are no changes to the Board Planning Calendar. Adjournment Director Espeset moved, Director Putz seconded, to adjourn at 8:08 p.m. Motion carried 5-0. Attest: __________________________________ Dan Woodin, President Minutes approved on December 3, 2012.

________________________________ Karen Shimp, Board Secretary