Board Meeting January 8, 2018

Board Meeting Agenda

Monday, January 8, 2018 International School of Monterey, Library 1720 Yosemite Street, Seaside, CA 93955 6:00-7:10

6:00

1. OPEN SESSION

1.1. Call to order, roll call, establishment of quorum Kera Abraham Panni (KA) Kevin Brookhouser (KB) Bobbie Infelise (BI) Chris Steinbruner (CS) Administrative Leaders: Faculty Liaison:

Patricia Adura-Miranda (PA) Cristofer Cabanillas (CC) Valerie Josephson (VJ)

Jessica Allen (JA) Kelly Mottershead (KD)

6:02

1.2. Reading of the ISM Mission Statement by KS

6:05

1.3. Communications

John Bailey (JB) Lauren Cohen (LC) Kate Mitchell Mehle (KM) Lisa Griffin Burns (LB) CSMC Liaison:

Allison Barrientos (AB) Ronnie Higgs (RH) Kelly Sorenson (KS) Sean Madden (SM) Miles Denniston (MD)

1.3.1. Correspondence 1.3.2. Hearings and petitions

The public may comment on items within the Board's jurisdiction but not on the agenda. The Board may not respond except to ask clarifying questions. The length of comments may be limited to 3 minutes by the Chair and total time allotted to non-agenda items will be 10 minutes. The public may comment on agenda items at the time each is considered by the Board with 10 minutes allotted per item.

6:15

1.4. Consent 1.4.1. Approve minutes from December 11, 2017 Board of Trustees meeting 1.4.2. Designate Christy White Associates as auditor for the 2017-2018 fiscal year

6:20

1.5. Action/discussion items 1.5.1. Approve 2018-2019 Staff Compensation Model 1.5.2. Approve 2018-2019 first-half bonus

6:35

1.6. Reports and other information items 1.6.1. Teacher representative report 1.6.2. Administration reports 1.6.3. Budget and Finance Committee report 1.6.4. Advancement Committee report 1.6.5. Anticipated future agenda items February ~ Action: 2018-2019 school calendar; Fees & Fundraising Policy update (if any); Employee Leave Policy updates (if any); taxes; teacher and administrator contracts ~ Information: grants and fundraising report; health & safety report; technology report March ~ Action: Second Interim Financial Report; Conflict of Interest Code update (if any); teacher contracts ~ Information: accreditation update; school culture and community update April ~ Action: strategic plan update; line of credit resolution; teacher contracts ~ Information: grants and fundraising report; staffing report; IB report; Schoolwide Enrichment Model report

6:50

1.7. New business

6:55

1.8. Public comments on closed session items

7:05-7:25

The public may comment on closed session agenda items listed. The Board may not respond except to ask clarifying questions. The length of comments shall be limited to 3 minutes by the Chair, and total time allotted to closed agenda items shall be 10 minutes. 2. RECESS TO CLOSED SESSION

In accordance with Government Code, Sections 54950 – 54962, the Board must disclose the items to be discussed in closed session. This may be done by referring to the closed session agenda items as listed on the closed session agenda or by number on the agenda. After closed session, the Board shall report out actions taken in closed session as required by law, including members’ vote and abstention.

2.1. Public employee appointment—2017-2018 and 2018-2019 staff [Govt. Code § 54957] 2.2. Conference with real property negotiators—Property: 1720 Yosemite Street, Seaside, CA; Negotiator: Sean Madden; Negotiating Parties: ISM, MPUSD; Under Negotiation: use, lease [Govt. Code § 54956.8] 7:25-7:30

3. RECONVENE TO OPEN SESSION

3.1. Report of action taken in closed session, if any 7:30

4. ADJOURNMENT—NEXT REGULAR MEETING: MONDAY, FEBRUARY 12, 2018

ISM works to make information and events accessible to all. Please direct requests for disability-related accommodation, including auxiliary aids or services, to [email protected], 831-583-2165, or the school office. The mission of the International School of Monterey is to educate all children toward becoming conscientious, compassionate, and responsible citizens of the world.

Consent Agenda 4 1.4.1. Approve minutes from December 11, 2017 Board of Trustees meeting 4 1.4.2. Designate Christy White Associates as auditor for the 2017-2018 fiscal year

Board Meeting Minutes

Monday, December 11, 2017 International School of Monterey, Library 1720 Yosemite Street, Seaside, CA 93955 6:00-7:30

6:00

1. OPEN SESSION

1.1. Call to order, roll call, establishment of quorum Kera Abraham Panni (KA) Kevin Brookhouser (KB) Bobbie Infelise (BI) Chris Steinbruner (CS) Administrative Leaders: Faculty Liaison:

Patricia Adura-Miranda (PA) Cristofer Cabanillas (CC) Valerie Josephson (VJ)

Jessica Allen (JA) Kelly Mottershead (KD)

6:02

1.2. Reading of the ISM Mission Statement by BI

6:05

1.3. Communications

John Bailey (JB) Lauren Cohen (LC) Kate Mitchell Mehle (KM) Lisa Griffin Burns (LB) CSMC Liaison:

Allison Barrientos (AB) Ronnie Higgs (RH) Kelly Sorenson (KS) Sean Madden (SM) Miles Denniston (MD)

1.3.1. Correspondence None 1.3.2. Hearings and petitions

The public may comment on items within the Board's jurisdiction but not on the agenda. The Board may not respond except to ask clarifying questions. The length of comments may be limited to 3 minutes by the Chair and total time allotted to nonagenda items will be 10 minutes. The public may comment on agenda items at the time each is considered by the Board with 10 minutes allotted per item.

None

6:15

1.4. Consent Moved LC. Seconded KB. Yes: PA, JB, KB, CC, LC, RH, BI, VJ, KM, KS. No: 0. Absent: KA, AB, CS. 1.4.1. Approve minutes from November 13, 2017 Board of Trustees meeting 1.4.2. Approve minutes from December 1, 2017 Budget & Finance Committee meeting 1.4.3. Ratify 2-year contract renewal for Sean Madden as Director per existing contract terms

6:20

1.5. Action/discussion items 1.5.1. Approve 2017-2018 First Interim Financial Report, including current year projections (i.e. operating budget) Presented by SM (see attached). Moved VJ. Seconded LC. Yes: PA, JB, KB, CC, LC, RH, BI, VJ, KM, KS. No: 0. Absent: KA, AB, CS.

6:30

1.6. Strategic planning items 1.6.1. Meet in strategic aspiration working groups

6:50

1.7. Reports and other information items 1.7.1. Teacher representative report None 1.7.2. Administration reports Presented by SM (see attached). 1.7.3. Budget and Finance Committee report Presented by SM (see attached). Group agreements: • SM will assemble a Budget Development Workgroup to participate in the annual budget development process beginning in January, with an eye toward finding means to reduce or eliminate projected red ink in the annual and five-year budgets. SM will seek ISM community members with financial expertise to participate. • RH will serve on the workgroup. 1.7.4. Advancement Committee report Presented by KM (see attached). Individual input: • KM: kindergarten classroom champions (KM, PA) will host a MY Museum party to talk to parents about support. • PA: we should make an Amazon Smile push for small businesses and employees to talk to employers. • CC: we should communicate an appreciated stock message for grandparents. • LC: we might feature businesses that provide discounts for ISM families and donations to ISM. • JB: we should start a Kids Classroom Champions club.

The mission of the International School of Monterey is to educate all children toward becoming conscientious, compassionate, and responsible citizens of the world.

1.7.5. Anticipated future agenda items January ~ Action: Staff Compensation Model; FY18 auditor designation; Freedom of Speech Policy updates (if any); Employee Leave Policy updates (if any) ~ Information: 2018-2019 staffing plan; health & safety report; principal goals update; technology report February ~ Action: 2018-2019 school calendar; Fees & Fundraising Policy update (if any); taxes; teacher and administrator contracts ~ Information: grants and fundraising report March ~ Action: Second Interim Financial Report; Conflict of Interest Code update (if any); teacher contracts ~ Information: accreditation update; school culture and community update 7:15

1.8. New business None

7:20

1.9. Public comments on closed session items

The public may comment on closed session agenda items listed. The Board may not respond except to ask clarifying questions. The length of comments shall be limited to 3 minutes by the Chair, and total time allotted to closed agenda items shall be 10 minutes.

None 7:30-7:55

2. RECESS TO CLOSED SESSION

In accordance with Government Code, Sections 54950 – 54962, the Board must disclose the items to be discussed in closed session. This may be done by referring to the closed session agenda items as listed on the closed session agenda or by number on the agenda. After closed session, the Board shall report out actions taken in closed session as required by law, including members’ vote and abstention.

2.1. Public employee appointment—2017-2018 and 2018-2019 staff [Govt. Code § 54957] 2.2. Conference with real property negotiators—Property: 1720 Yosemite Street, Seaside, CA; Negotiator: Sean Madden; Negotiating Parties: ISM, MPUSD; Under Negotiation: use, lease [Govt. Code § 54956.8] 7:55-8:00

3. RECONVENE TO OPEN SESSION

3.1. Report of action taken in closed session, if any None 8:00

4. ADJOURNMENT 7:22PM—NEXT REGULAR MEETING: MONDAY, JANUARY 8, 2018

ISM works to make information and events accessible to all. Please direct requests for disability-related accommodation, including auxiliary aids or services, to [email protected], 831-583-2165, or the school office.

The mission of the International School of Monterey is to educate all children toward becoming conscientious, compassionate, and responsible citizens of the world.

Action Items

1.5.1. Staff Compensation Model 4 Approve 2018-2019 Staff Compensation Model

4Proposal from the Ad Hoc Compensation Committee

4 Make no changes to the Staff Compensation Model for 2018-2019, maintaining the same teacher, hourly, and admin pay schedules as 2017-2018

4Rationale

4 ISM should not increase recurring expenses given current fiscal realities

4Background

4 Current compensation policy provides for an automatic COLA with two currently applicable exceptions that allow for board discretion

4 When Bureau of Labor Statistics US city average cost-of-living increase (2.2%) for the prior October-September is less than both the west urban (2.9%) and San Francisco-Oakland-San Jose local area (3.0%) percentages 4 When ISM local revenues over the prior three fiscal years fall short of the average target

4 Current trends in state revenues (flattening) and pension obligations (increasing) create red ink on the horizon

4Fiscal impact 4 None

4Recommendation

4 The Ad Hoc Committee and the Director recommend approval as written

The mission of the International School of Monterey is to educate all children toward becoming conscientious, compassionate, and responsible citizens of the world.

Board Meeting Action Item Detail Date January 8, 2017

Action Items 1.5.1. Approve 2018-2019 Staff Compensation Model (see attached) 1.5.2. Approve 2018-2019 first-half bonus

Strategic Plan Ties Goal 2. ISM commits to achieving efficient development and management of its fiscal, physical, and human resources.

Recommendation The Ad Hoc Compensation Committee (PA, KB, RH) recommends approval of both items as written. The director recommends approval of item 1.5.1. as written. The director recuses himself from making a recommendation on item 1.5.2. to avoid a conflict of interest, because he and his wife will receive bonus pay if approved.

Discussion Believing that staff compensation should keep pace with inflation, through adoption of the Staff Compensation Model each year, the ISM Board of Trustees has approved an annual cost-of-living adjustment that is automatically applied except as noted below. The COLA percentage comes from the Consumer Price Index for All Urban Consumers (CPI-U) published by the Bureau of Labor Statistics of the Department of Labor for the immediate past October through September 12-month period, unless that percentage falls higher or lower than both of the following indexes: West Urban, Metropolitan Size B/C; San Francisco-Oakland-San Jose Local Area. In that case, the Board of Trustees discusses and sets the percentage after considering all pertinent indexes. Because the CPI-U of 2.2 for October 2016 through September 2017 was lower than both of the other indexes, 2.6 and 3.0 respectively, the board needs to set the percentage to be applied for 2018-2019. Any of the following adverse economic indicators subjects the COLA to discussion and vote by the Board of Trustees rather than being set automatically: an announcement that state allocations will not increase based on COLA in the current or next fiscal year; ISM local revenues over the prior three fiscal years falling short of the average target; ISM experiencing a net decrease in fund balance in the immediate prior fiscal year. Because ISM local revenues over the past three fiscal years have fallen short, the board has further basis for discussion.

BOARD OF TRUSTEES ACTION ITEM SUMMARY

FORM REVISED: JANUARY 2, 2012

Recognizing the triggers for discussion and decision, the board assigned an Ad Hoc Compensation Committee comprising trustees Patricia Adura-Miranda, Kevin Brookhouser, and Ronnie Higgs in November to meet with staff representatives and bring a recommendation back to the board. The ad hoc committee has met twice and discussed multiple options as documented in its rolling agenda/minutes. The committee has forwarded the following proposal: •

Make no changes to the 2017-2018 Staff Compensation Model for 2018-2019.

•

In January 2018, approve a first-half bonus of 1.1% of 2018-2019 annual pay for all employees to be paid in August 2018.

•

In December 2018, determine whether or not to approve a second-half bonus of an additional 1.1% of 2018-2019 annual pay for all employees to be paid in January 2019, considering the financial projections in the First Interim Financial Report.

The intent of the proposal is to: (1) send a strong message to employees that ISM is committed to fair compensation and recognizes that cost-of-living is a factor for employees; and (2) provide the equivalent of a COLA based on the CPI-U through one-time funding from reserves without making the long-term budget commitment of applying the percentage to the salary tables themselves (i.e. the committee recommends hitting reserves without committing reserves). This recommendation mirrors what the board implemented in 2016-2017 when, considering a 4% across-the-board salary increase implemented by MPUSD, a 2% August 2016 bonus was approved in early 2016 and a 2% January 2017 bonus was approved in December 2016.

Fiscal Impact Approval of item 1.5.1 will not increase financial impact, as it maintains the status quo. Approval of item 1.5.2. will increase employee compensation expenses by approximately $30,000 on a one-time basis. This expense will be funded from 2018-2019 revenues if sufficient; however, staff anticipates that, given a projected deficit in 2018-2019, funding will likely come from financial reserves. _________________________________________________________________________________

Prepared By

Approved For Submission to the Board of Trustees By

Sean Madden, Director

Sean Madden, Director

BOARD OF TRUSTEES ACTION ITEM SUMMARY

FORM REVISED: JANUARY 2, 2012

The mission of the International School of Monterey is to educate all children toward becoming conscientious, compassionate, and responsible citizens of the world.

2018-2019 Staff Compensation Model Teacher Salary Schedule

ISM bases teacher salaries on a one-column schedule with steps based on years as teacher of record in a K-12 classroom, and does not negotiate salaries individually. The schedule includes salaries from first to thirtieth year of experience. The first-year salary serves as the Anchor Salary for the entire schedule. Each experience step earns 3 percent of the Anchor Salary more than the preceding step. Part-time teachers earn salaries prorated based on FTE (fulltime equivalency) as indicated in their contracts. Specifically, the salary in the schedule for their years of experience is multiplied by FTE to arrive at their annual pay rate. Incoming teachers may receive up to 10 years credit for prior service as fulltime teacher of record in a K-12 classroom. The director and principal jointly determine actual placement based on full analysis of prior experience, and communicate initial placement to the employee at the time of the initial contract offer. Following initial placement at entry, continuing teachers move up one experience step with each year completed at ISM. Teachers at .5 FTE or above receive a full step of experience credit for each year taught at ISM. Partial-year teachers receive experience credit on a prorated basis (e.g. one half year taught earns .5 years credit). Where inclusion of partial years results in a total that ends in a decimal, the total is rounded to the nearest whole number for purposes of placement on the salary schedule, with .5 rounding up. Teachers receive an additional stipend of $500 per year for their first earned master’s degree and their first earned doctorate degree ($1,000 for both a master’s and doctorate). Cost of living allowances do not apply to this stipend.

Other Salaried Positions

ISM designates five salary bands for administrative positions. The director assigns each salaried position to one of the bands based on multiple considerations including scope and level of responsibility, supervisory load, required prior experience, and band placement for similar positions. The director may move a position to a higher band if responsibilities and expectations for the position change. The schedule includes daily salary rates from first to twenty-fifth year of experience. Each employee’s annual salary is calculated by multiplying the daily rate by the number of contract days designated for the position. All employees start at step 1 when assuming an administrative position. The first-year salary of Band A serves as the Anchor Salary for the entire schedule. Each experience step earns 1.5 percent of the Anchor Salary more than the preceding step. Part-time employees earn salaries prorated based on FTE (full-time equivalency) as indicated in their contracts. Specifically, the salary in the schedule for their years of experience is multiplied by FTE to arrive at their annual pay rate. Following initial placement at entry, continuing employees move up one experience step with each year completed at ISM. Employees at .5 FTE or above receive a full step of experience credit for each year worked at ISM. Partial-year employees receive experience credit on a prorated basis (e.g. one half year worked earns .5 years credit). Where inclusion of partial years results in a total that ends in a decimal, the total is rounded to the nearest whole number for purposes of placement on the salary schedule, with .5 rounding up.

Hourly Employees

ISM designates six rate bands for hourly positions. The director assigns each hourly position to one of the six rate bands based on multiple considerations including scope and level of responsibility, supervisory load, required experience, and band placement for similar positions. The director may move a position to a higher band if responsibilities and expectations change. The schedule includes hourly pay rates from first to twenty-fifth year of experience. All employees start at step 1 when assuming an hourly position. The first-year rate of Band 1 serves as the Anchor Rate for the entire schedule. Experience steps 2-15 earn 3.0 percent of the Anchor Rate more than the preceding step. Experience steps 16-25 earn 1.5 percent of the Anchor Rate more than the preceding step. Following initial placement at entry, continuing employees move up one experience step with each year completed at ISM. Employees receive a full step of experience credit for each year worked at ISM. Partial-year employees receive experience credit on a prorated basis (e.g. one half year worked earns .5 years credit). Where inclusion of partial years results in a total that ends in a decimal, the total is rounded to the nearest whole number for purposes of placement on the pay rate schedule, with .5 rounding up. STAFF COMPENSATION MODEL

DRAFT: JANUARY 3, 2018

Cost of Living Adjustments

Believing that staff compensation should keep pace with inflation, the ISM Board of Trustees has approved an annual cost-of-living adjustment. It gets set automatically except as noted below. ISM announces the COLA percentage for the next school year on November 15, and automatically applies it to each pay schedule except the ASI Hourly Rate Band. The COLA percentage comes from the Consumer Price Index for All Urban Consumers (CPI-U) published by the Bureau of Labor Statistics of the Department of Labor for the immediate past October through September 12-month period, unless that percentage falls higher or lower than both of the following indexes: West Urban, Metropolitan Size B/C; San Francisco-Oakland-San Jose Local Area. In that case, the Board of Trustees discusses and sets the percentage after considering all pertinent indexes. Any of the following adverse economic indicators subjects the COLA to discussion and vote by the Board of Trustees rather than being set automatically: an announcement that state allocations will not increase based on COLA in the current or next fiscal year; ISM local revenues over the prior three fiscal years falling short of the average target; ISM experiencing a net decrease in fund balance in the immediate prior fiscal year. 2018-2019 Teacher Salary Schedule Year Salary 1 $45,503 2 $46,868 3 $48,233 4 $49,598 5 $50,963 6 $52,328 7 $53,694 8 $55,059 9 $56,424 10 $57,789 11 $59,154 12 $60,519 13 $61,884 14 $63,249 15 $64,614 16 $65,979 17 $67,344 18 $68,710 19 $70,075 20 $71,440 21 $72,805 22 $74,170 23 $75,535 24 $76,900 25 $78,265 26 $79,630 27 $80,995 28 $82,360 29 $83,726 30 $85,091 All steps at 3.0% of step 1

Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

2018-2019 Administration Daily Salary Rate Bands A B C D $243 $307 $320 $474 $247 $311 $324 $478 $250 $314 $327 $481 $254 $318 $331 $485 $258 $322 $335 $489 $261 $325 $338 $492 $265 $329 $342 $496 $269 $333 $346 $500 $272 $336 $349 $503 $276 $340 $353 $507 $279 $343 $356 $510 $283 $347 $360 $514 $287 $351 $364 $518 $290 $354 $367 $521 $294 $358 $371 $525 $298 $362 $375 $529 $301 $365 $378 $532 $305 $369 $382 $536 $309 $373 $386 $540 $312 $376 $389 $543 $316 $380 $393 $547 $320 $384 $397 $551 $323 $387 $400 $554 $327 $391 $404 $558 $330 $394 $407 $561

All steps at 1.5% of band A step 1

E $508 $512 $515 $519 $523 $526 $530 $534 $537 $541 $544 $548 $552 $555 $559 $563 $566 $570 $574 $577 $581 $585 $588 $592 $595

Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

2018-2019 Hourly Employee Hourly Rate Bands 1 2 3 4 $16.38 $17.47 $18.56 $19.66 $16.87 $17.96 $19.05 $20.15 $17.36 $18.45 $19.54 $20.64 $17.85 $18.94 $20.03 $21.13 $18.35 $19.44 $20.53 $21.63 $18.84 $19.93 $21.02 $22.12 $19.33 $20.42 $21.51 $22.61 $19.82 $20.91 $22.00 $23.10 $20.31 $21.40 $22.49 $23.59 $20.80 $21.89 $22.98 $24.08 $21.29 $22.38 $23.47 $24.57 $21.79 $22.88 $23.97 $25.07 $22.28 $23.37 $24.46 $25.56 $22.77 $23.86 $24.95 $26.05 $23.26 $24.35 $25.44 $26.54 $23.51 $24.60 $25.69 $26.79 $23.75 $24.84 $25.93 $27.03 $24.00 $25.09 $26.18 $27.28 $24.24 $25.33 $26.42 $27.52 $24.49 $25.58 $26.67 $27.77 $24.73 $25.82 $26.91 $28.01 $24.98 $26.07 $27.16 $28.26 $25.23 $26.32 $27.41 $28.51 $25.47 $26.56 $27.65 $28.75 $25.72 $26.81 $27.90 $29.00

Year 1 2 3 4 5

2018-2019 ASI Hourly Employee Hourly Rate Band ASI $11.50 $11.99 $12.48 $12.97 $13.47

After-School International In lieu of the COLA, the ASI hourly rates increase annually based on any announced increase in the minimum wage effective January 1 of the current fiscal year, so that the base ASI hourly rate is always $.50 more than the minimum wage.

STAFF COMPENSATION MODEL

2

Steps 2-15 at 3.0% of band 1 step 1 Steps 16-25 at 1.5% of band 1 step 1

5 $20.75 $21.24 $21.73 $22.22 $22.72 $23.21 $23.70 $24.19 $24.68 $25.17 $25.66 $26.16 $26.65 $27.14 $27.63 $27.88 $28.12 $28.37 $28.61 $28.86 $29.10 $29.35 $29.60 $29.84 $30.09

Steps 2-5 at 3.0% of band 1 step 1

DRAFT: JANUARY 3, 2018

Table 4. Consumer Price Index for All Urban Consumers (CPI-U): Selected areas, all items index, September 2017 [1982-84=100, unless otherwise noted] Pricing Schedule1

Area

Percent change to Sep. 2017 from:

Percent change to Aug. 2017 from:

Sep. 2016

Jul. 2017

Aug. 2017

Aug. 2016

Jun. 2017

Jul. 2017

2.2

0.8

0.5

1.9

0.2

0.3

Northeast urban. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M Size A - More than 1,500,000. . . . . . . . . . . . . . . . . . . . . . . . . . . M Size B/C - 50,000 to 1,500,0003. . . . . . . . . . . . . . . . . . . . . . . . M

1.9 2.1 1.3

0.8 0.8 0.8

0.5 0.6 0.4

1.6 1.7 1.1

0.1 0.1 0.0

0.3 0.2 0.4

Midwest urban............................................... . Size A - More than 1,500,000. . . . . . . . . . . . . . . . . . . . . . . . . . . Size B/C - 50,000 to 1,500,0003. . . . . . . . . . . . . . . . . . . . . . . . Size D - Nonmetropolitan (less than 50,000)4. . . . . . . . .

M M M M

1.5 1.7 1.3 0.7

0.5 0.5 0.6 0.0

0.3 0.3 0.3 -0.3

1.5 1.7 1.2 1.3

0.3 0.2 0.3 0.5

0.3 0.2 0.4 0.3

South urban.................................................. . Size A - More than 1,500,000. . . . . . . . . . . . . . . . . . . . . . . . . . . Size B/C - 50,000 to 1,500,0003. . . . . . . . . . . . . . . . . . . . . . . . Size D - Nonmetropolitan (less than 50,000)4. . . . . . . . .

M M M M

2.4 2.7 2.3 1.6

1.1 1.3 1.1 0.9

0.7 0.9 0.7 0.4

1.9 2.0 1.7 1.8

0.2 0.2 0.2 0.4

0.4 0.4 0.4 0.5

West urban. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M Size A - More than 1,500,000. . . . . . . . . . . . . . . . . . . . . . . . . . . M Size B/C - 50,000 to 1,500,0003. . . . . . . . . . . . . . . . . . . . . . . . M

2.9 3.0 2.6

0.7 0.6 0.8

0.5 0.5 0.5

2.7 2.9 2.3

0.3 0.3 0.3

0.2 0.1 0.4

2.5 2.0 1.7

0.8 0.9 0.7

0.6 0.5 0.2

2.1 1.6 1.9

0.2 0.2 0.5

0.2 0.4 0.5

Chicago-Gary-Kenosha, IL-IN-WI. . . . . . . . . . . . . . . . . . . . . . . . . . M Los Angeles-Riverside-Orange County, CA6. . . . . . . . . . . . . M New York-Northern N.J.-Long Island, NY-NJ-CT-PA. . . M

2.1 3.1 2.1

0.7 0.7 0.7

0.4 0.4 0.5

2.3 2.8 1.7

0.3 0.6 0.0

0.3 0.3 0.2

Boston-Brockton-Nashua, MA-NH-ME-CT. . . . . . . . . . . . . . . . Cleveland-Akron, OH4.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dallas-Fort Worth, TX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Washington-Baltimore, DC-MD-VA-WV7, 8. . . . . . . . . . . . . . .

1 1 1 1

2.7 1.8 3.2 1.7

1.2 0.6 1.5 0.9

Atlanta, GA. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detroit-Ann Arbor-Flint, MI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Houston-Galveston-Brazoria, TX.......................... . Miami-Fort Lauderdale, FL................................. . Philadelphia-Wilmington-Atlantic City, PA-NJ-DE-MD. . . San Francisco-Oakland-San Jose, CA. . . . . . . . . . . . . . . . . . . . Seattle-Tacoma-Bremerton, WA. . . . . . . . . . . . . . . . . . . . . . . . . . .

2 2 2 2 2 2 2

3.5 1.3 2.2 2.3 1.4 3.0 2.5

0.8 0.1 0.2 0.3 0.5 0.2 -0.2

U.S. city average. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M 2

Region and area size

Size classes A5. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M B/C3........................................................... . M D4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M Selected local areas

1

Foods, fuels, and several other items are priced every month in all areas. Most other goods and services are priced as indicated: M - Every month. 1 - January, March, May, July, September, and November. 2 - February, April, June, August, October, and December. Regions defined as the four Census regions. 3 Indexes on a December 1996=100 base. 4 This index will be discontinued after December, 2017. 5 Indexes on a December 1986=100 base. 6 Los Angeles and Riverside will have separate indexes beginning January, 2018. The Los Angeles index will continue to be published monthly. A Riverside index will be published for odd months beginning January, 2018. 7 Indexes on a November 1996=100 base. 8 This index will be discontinued after December, 2017. Washington DC and Baltimore will have separate indexes beginning January, 2018. A Washington DC index will be published for odd months beginning January, 2018. A Baltimore index will be published for even months beginning February, 2018. NOTE: Local area indexes are byproducts of the national CPI program. Each local index has a smaller sample size than the national index and is, therefore, subject to substantially more sampling and other measurement error. As a result, local area indexes show greater volatility than the national index, although their long-term trends are similar. Therefore, the Bureau of Labor Statistics strongly urges users to consider adopting the national average CPI for use in their escalator clauses. NOTE: Index applies to a month as a whole, not to any specific date. 2

1.5.2. First-Half Bonus 4 Approve 2018-2019 first-half bonus

4Proposal from the Ad Hoc Compensation Committee

4 Approve a first-half bonus of 1.1% of annual pay for all employees In December 2018, determine whether to approve a second-half bonus of an additional 1.1% of 2018-2019 annual pay for all employees, considering the financial projections in the First Interim Financial Report

4Rationale

4 Send a strong message to employees that ISM is committed to fair compensation and recognizes that cost-of-living is a factor for employees 4 Provide the equivalent of a COLA based on the CPI-U through one-time funding from reserves without making a long-term budget commitment

4Background

4 Mirrors 2016-2017 when a 2% August 2016 bonus was approved in early 2016 and a 2% January 2017 bonus was approved in December 2016 after consideration of the First Interim Financial Report

4Fiscal impact

4 Approximately $30,000 for first half bonus

4Recommendation

4 The Ad Hoc Committee recommends approval as written 4 The Director recuses himself to avoid a conflict of interest

Yearly Steps & Bonus Scenarios SALARY

Salary Increase

Current w/o Steps

Salary Total

Percentage Increase

$2,384,617

Total Increase

Bonus Cost

$0

$0

Current with 100% Steps

$45,552

$2,430,169

1.91%

$45,552

$0

100% Steps+1.1% Bonus

$70,853

$2,455,470

2.97%

$70,853

$25,301

100% Steps+2.2% Bonus

$95,937

$2,480,554

4.02%

$95,937

$50,385

100% Steps+3.0% Bonus

$114,274

$2,498,891

4.79%

$114,274

$68,722

SALARY-RELATED BENEFITS

Benefits Increase

Current w/o Steps Current with 100% Steps

Benefits

Percentage Increase

$758,159

Total Increase

Bonus Cost

$0

$0

$8,020

$766,179

1.06%

$8,020

$0

100% Steps+1.1% Bonus

$12,542

$770,701

1.65%

$12,542

$12,542

100% Steps+2.2% Bonus

$17,012

$775,171

2.24%

$17,012

$17,012

100% Steps+3.0% Bonus

$20,290

$778,449

2.68%

$20,290

$20,290

SALARY & RELATED BENEFITS

Total Increase

Current w/o Steps

Salary & Benefits Total

Percentage Increase

$3,142,776

Total Increase

Bonus Cost

$0

$0

Current with 100% Steps

$53,572

$3,196,348

1.70%

$53,572

$0

100% Steps+1.1% Bonus

$83,395

$3,226,171

2.65%

$83,395

$29,823

100% Steps+2.2% Bonus

$112,949

$3,255,725

3.59%

$112,949

$59,377

100% Steps+3.0% Bonus

$134,564

$3,277,340

4.28%

$134,564

$80,992

Reports & Other Information Items

Student Information Manager Report 4 2017-2018 enrollment 4Total enrollment as of Friday, January 5: 417 4 8th grader left at winter break to be home schooled 4 Spot is not being filled per ongoing practice of not filling 8th grade openings after fall break in October

4ADA 4 P-1: 404.78; 96.84 4 Has been submitted to MPUSD and MCOE

4 Month 4: 402.53; 96.30 percent 4 Budget based on 403.33; 96.49 percent

4 2018-2019 enrollment 4Application window 1 opened November 1 and closes January 23 4 490 applications received as of January 5 4 Same at last year

4 Open house held Saturday, January 6

CIS/WASC Accreditation & IB Evaluation 4 CIS/WASC/MYP/PYP Joint Visit 4Joint visit date March 3-9, 2018

4 CIS/WASC will visit March 3-9, 2018 4 IB MYP/PYP will visit March 4-7, 2018, with chair staying longer

4Completed 4 Part 1 of the Self-Study Report to CIS/WASC submitted & reviewed 4 IB PYP and IB MYP Self-Study Questionnaire submitted December 1, 2017 4 Part 2 of the Self-Study Report to CIS/WASC submitted January 6, 2018

4Board expectations

4 Participation in self-study committees in progress 4 Presence during visit

4 Block as much of the visit week as possible to remain available 4 Specific meeting times will be set by the visiting teams for committees, board officers, and the board as a whole

4 General awareness of the content of our self-study reports 4 PYP questionnaire and action plan 4 MYP questionnaire and action plan 4 CIS/WASC self-study report

Principal Data and Goals 2017-2018

p U

t a d

! e

2017-2018 year long focus: High expectations create great connections! “Expectations and connections” update: ● ISM Rocks River of student work (PYP/MYP) ● Extended WOLF School (MYP 8th) ● Wacky Wednesdays (PYP/ MYP) ● School wide expectations posters (PYP/MYP)

Observation Data for 2016-2017 To set observation goals for the present school year, data was collected from formal teacher observations in 2016-2017. The intention is to use this data as a preliminary measure for comparison at the end of this school year to note significant changes in types and frequency of observation points.

Observations update: ● Teachers set goals based on LCAP/ Strategic Plan and Charlotte Danielson areas(PYP/MYP) ● Teachers to receive personalized updatable scan cards to track goals in Jan (PYP/ MYP)

Charlotte Danielson Framework

DOMAIN 1 • PLANNING AND PREPARATION DOMAIN 2 • THE CLASSROOM ENVIRONMENT DOMAIN 3 • INSTRUCTION DOMAIN 4 • PROFESSIONAL RESPONSIBILITIES

See Danielson template

Update: ● In August and January teachers received PD on how to utilize a system called “WALT and WILF” (see Shirley Clarke for additional information) to post and share instruction expectations with students. ● In January teachers viewed classrooms and shared information on flexible seating approaches to organize classroom space with student input. Insights: The majority of teacher are performing very strongly in the area of classroom environment. Teachers collectively show an indication of further professional development opportunities for planning and sharing learning goals.

Update: ● IB Coordinator has been working with teaching teams to structure the ManageBac files more efficiently. ● A group of students from CSUMB worked with the communications team to recommend a communications tool to improve sharing of student work with families. ● IB Coordinator and Principal have designated assessment as a key focus for 2018-2019 Insights: The majority of teacher are performing relatively strongly in the area of instruction. Teachers collectively show an indication of further professional development opportunities for questioning and assessing. Observations indicate that the school can continue to work on communication and file management with ManageBac.

1 ISM Strategic Goals 2017-2018

Increase teacher access to PD for questioning, sharing learning goals, and assessing. LCAP Outcome 1.3. The ISM curriculum incorporates current or future state standards. LCAP Outcome 1.8. ISM articulates and effectively implements a comprehensive assessment policy. ISM Strategic Focus: School Culture, Climate, and Community.

Update: ● Teachers have received two focused PD addressing selected areas for this year in a collaborative and teacher chosen format. ● Action Teachers have participated in a number of “learning walks” observing the learning Plan environments of their peers to share knowledge across grade levels. ● Teachers have collectively chosen PLC topics of their interest for this year as well as given teacher led training sessions during the PD days.

▪ Teachers and pedagogical leadership team will work together to increase PD in selected areas during year ▪ Meetings will address progress in selected areas and best practice sharing of approaches ▪ Formal observations will monitor selected areas for specific support needs

2

Simplify teacher observation process and standardize comparison of data for school wide implementation. ISM Strategic Focus: Schoolwide simplification and standardization.

Update: ● In progress to make the streamlining even more efficient. ● Teachers to receive QR codes in January. ● Action IB Coordinator Plan and Principal collaborating on “learning walks” to standardize pedagogical leadership expectations of the learning environments.

▪ Continue to redesign structure of teacher observation system to increase efficiency ▪ Redesign observation process to include faster documentation and feedback of formal and informal observations ▪ Streamline observation system through QR code system ▪ Explore peer feedback system with QR

Teaching and Learning Data 2015-2016 To set teaching and learning goals for the present school year, data was collected on the planning and implementation patterns of teachers in grades K-8 in 2016-2017. The intention is to use this data as a preliminary measure for comparison at the end of this school year to note significant changes in types and frequency of learning engagements.

3

Maintain efficiency of teacher leaders through SMART goal setting and quarterly meetings. ISM Strategic Focus: Schoolwide simplification and standardization.

Update: ● Teacher leaders are following their goals. ● Team leader meetings have been planned and executed as expected throughout the first term. Action Plan ● Teams have met first goal of organizing a social event to build team cohesiveness and beginning plans for second term.

▪ Teacher leaders write SMART goals to structure their efforts for the year ▪ SMART goals tied to ISM strategic goals and Danielson framework ▪ Consistent meetings for all teacher leaders planned in calendar for year ▪ Action steps for each team created

4

Maintain effectiveness of teachers through SMART goal setting and quarterly coaching meetings. ISM Strategic Focus: School culture, climate, and community. ISM Strategic Focus: Schoolwide simplification and standardization.

Update: ● Teachers have written and are following their goals. ● Teacher meetings are being updated to a more efficient schedule in term 2. ● Action Drop in Plan sessions have been scheduled and utilized infrequently and will be re-evaluated for better effectiveness in term 2.

▪ Teachers write SMART goals to structure their professional efforts for the year ▪ SMART goals tied to ISM strategic goals and Danielson framework ▪ Consistent meetings for all teachers planned in calendar for year ▪ Action steps for each teacher created and monitored through coaching sessions ▪ Weekly scheduled “drop-in” sessions available for just in time support

5

Promote student agency and engagement through establishment of high expectations in all subject areas. LCAP Outcome 1.6. ISM achieves best practices through inquiry-driven instruction and focus on understanding. ISM Strategic Focus: School culture, climate, and community.

Update: ● Schoolwide expectations posted. ● Star students established to highlight student activities outside of school to build community knowledge of students across K-8. Action Plan ● Student Council has been established, has been meeting weekly, and successfully planned their first event in Term 1; mix-it up lunch.

▪ Pedagogical Leadership team to work with teachers on defining, discussing, and increasing agency and high expectations in classes. ▪ Pedagogical Leadership team to promote “expectation/ connection” to increase overall student engagement and community building in assemblies and events. ▪ Create and implement student council to bring student voice to school wide events

6

Increase teacher satisfaction and “connectedness” through team building and communication. LCAP Outcome 1.10: Students actively and happily engage in learning. ISM Strategic Focus: School culture, climate, and community.

Update: ● Teacher PD sessions have focused on creating connections across teams and staff through icebreakers involving favorite music, positive post-its, and superhero Action mantrasPlan which have been utilized with students in classrooms as well. ● K-2 team went hiking together and 6-8 team played bocce together in Term 1.

▪ Principal and team leaders to focus on team building experiences with teachers throughout year. ▪ Principal and team leaders to increase “connection” in meetings to build community . ▪ Principal and team leaders to consistently promote teacher team building as model for students.

7

Increase teacher understanding and implementation of international mindedness. LCAP Outcome 1.1. ISM fosters internationalism throughout the curriculum. LCAP Outcome 1.10: Students actively and happily engage in learning. ISM Strategic Focus: School culture, climate, and community.

Update: ● In August and January teachers received PD on International Mindedness and had time to evaluate units looking for ways to increase perspective taking and international connections in their planning. Plan ● Action Teachers have received ideas for international mindedness via email. ● IB Coordinator and Principal have designated international mindedness as a key focus for 2018-2019.

▪ Focus on consistent exposure to simple, effective approaches for international mindedness for education through meetings and email. ▪ Discuss, model, and provide various engagements for international mindedness for SEL/ advisory classes. ▪ Promote the consistent integration of an internationally minded perspective in assemblies/ events by teachers and students.

8

Increase effectiveness and implementation of math curriculum. LCAP Outcome 1.4. The ISM educational program includes regular, quality instruction in the arts, English language arts, math, physical education, science, second/foreign language, and social studies, with the IB Learner Profile and technology instruction integrated across all subjects. LCAP Outcome 1.3. The ISM curriculum incorporates current or future state standards. ISM Strategic Focus: Schoolwide simplification and standardization

Update: ● School purchased a subscription to NCTM (National Council of Mathematics) professional site to further ideas and opportunities for cutting edge math approaches. Plan has shared resources from NCTM to teachers via email. ● Action IB coordinator ● IB coordinator and principal scheduled PD session on math integration for Term 2.

▪ Pedagogical leadership team to maintain focus on math curriculum. ▪ Discuss, model, and provide various engagements for increased inquiry in math lessons. ▪ Establish and monitor differentiated math classes to promote deeper student engagement in math.

9

Increase effectiveness and implementation of second language curriculum. LCAP Outcome 1.4. The ISM educational program includes regular, quality instruction in the arts, English language arts, math, physical education, science, second/foreign language, and social studies, with the IB Learner Profile and technology instruction integrated across all subjects. LCAP Outcome 1.3. The ISM curriculum incorporates current or future state standards. ISM Strategic Focus: School climate, culture, and community.

Update: ● IB Coordinator and Principal have worked collaboratively with the Spanish team to standardize and streamline planning and teaching K-8. ● K-2 Spanish teacher receiving personal training to become a trainer for the OWL Action Plan methodology. ● ISM to host an OWL workshop in the summer for regional schools to build connections across OWL schools in our area.

▪ Maintain support of Spanish team implementation of OWL methodology with target language 100% of class time. ▪ Provide teacher coaching through video documentation of OWL lessons ▪ Provide resources on other OWL schools for professional support. ▪ Host OWL training in summer for PD opportunity for Spanish team teachers.

10

Increase effectiveness and implementation of SEL/advisory curriculum. LCAP Outcome 1.4. The ISM educational program includes regular, quality instruction in the arts, English language arts, math, physical education, science, second/foreign language, and social studies, with the IB Learner Profile and technology instruction integrated across all subjects. ISM Strategic Focus: School climate, culture, and community. ISM Strategic Focus: Schoolwide simplification and standardization

Update: ● In term 1 teachers received a number of SEL/ advisory options and had time to evaluate units and give feedback on which ones they felt were most effective. ● Teachers have received ideas for team building and connection making via email. Plan ● Action In August and January teachers received PD grouping and had time to consider ways to group students to build community. ● MYP year 3 community project in progress.

▪ Share and implement curricular framework and lesson bank for SEL/ advisory lessons ▪ Discuss, model, and provide various engagements for increased inquiry and engagement for class community building. ▪ Promote “connection” as an important component in classroom community. ▪ Implement MYP years 1-2 Action and Service components to support community project.

! e t Principal Check-in Data mid-year 2017-2018 a d Up To check if the principal is meeting teacher needs and

satisfaction and gather teacher feedback, data is collected through an anonymous teacher survey mid-way through each school year. The intention is to use this data as a measure for comparison across each school year to note significant changes in principal effectiveness from the teacher perspective. In addition, the feedback is used to address any significant needs for the second term of the current school year.

! e at d Up

Comments from mid-year Principal Check In- RESOURCES: ● ●

“In all meetings/professional development I have received lots of resources that I can use in my classroom and planning.” “I feel the resources we have received from Jessica have been valuable as they have helped me expand my knowledge on different topics. Thank you!”

! e at d Up

Comments from mid-year Principal Check In- IN-CLASS SUPPORT: ● ●

“Whenever I had a exciting activity in class the principal would come in and observe and make suggestions to increase the lesson to adapt it to be have more international mindedness.” “Jessica has found time to support me with students in my classroom that need extra support and provide ideas for the best ways to meet student needs.”

! e at d Up

Comments from mid-year Principal Check In- DISCIPLINE SUPPORT: ● ●

“Susie has always made an effort to improve our discipline for student behavior modification to improve classroom learning.” “I think we have gained a valuable asset with having a new vice principal position that addresses discipline issues specifically. I particularly think the approach of reducing discipline issues through proactive positive school culture and climate will pay off in the long run.”

! e at d Up

Comments from mid-year Principal Check In- CURRICULAR SUPPORT: ● ●

“Jessica is very passionate and knowledgeable about IB instruction. Very helpful to a new teacher at the school.” “Jessica is always suggesting web-site curricular resources either by e-mail, in staff meetings or general chats in our lunch room.”

! e at d Up

Comments from mid-year Principal Check In- PERSONAL SUPPORT: ● ● ●

“Love what Lisa has accomplished in acknowledging staff birthdays as well as always making an effort to always find out how you feel and feel free to stop by and just talk.” “I feel very supported by Jessica and her approach to leadership. She takes the time to listen to our concerns and takes steps to address them as best possible.” “It's wonderful and extremely nice to know that you are always there and whenever you have an issue you are there to support. You are a real leader who is on the grounds and not in the office.”

Thanks! Any questions, feedback, or clarifications needed?

Budget & Finance Committee Report 4 Timeline for reports and review 4CSMC closes the preceding month’s books by the 15th 4 Except June year-end, which is closed by September 1 4 Reports available anytime thereafter on Charter Vision

4Admin sends detailed reports to Budget & Finance Committee by the 20th 4 Board report including financial indicators 4 Actual to budget (year-to-date) 4 Detailed fiscal year balance sheet 4 Check register, revenue, expenditure detail (monthly)

4Budget & Finance Committee meets quarterly at 8am on the first Friday of September, December, March, and June 4 If reports generate a concern in another month, the Budget & Finance Committee will meet by month end to discuss

4Budget & Finance Committee Chair and ISM Director deliver the finance report at monthly ISM Board meetings

4 November month-end reports below…

Board Report International School of Monterey

July 2017 - November 2017

Financial Snapshot Book Balance:

$1,086,103 Revenue To Date

Expense To Date $2,000,000.00

$1,500,000.00

$1,500,000.00 $1,000,000.00 Actual Budget

Actual

$1,000,000.00

Budget

$500,000.00 $500,000.00

$0.00

$0.00

Revenue Summary

Expense Summary

Actual

$1,215,682

Actual

$1,602,838

Budget

$1,316,621

Budget

$1,477,356

Actual to Budget

92 %

Actual to Budget

108 %

Report run at 1/1/2018 10:34:54 AM

Page 1

1

Board Report International School of Monterey

July 2017 - November 2017

YTD Actual to Budget Summary Segment Name

Filter Applied

Object

All

Restriction

All

Location

All

Program

All July - November

Account Description Revenue Limit

Actual

Budget

$1,045,346

2017 - 2018

Variance $

$1,053,312

Variance %

($7,966)

-0.8 %

Total Budget

Remaining Budget

$3,126,627

$1,965,186

Federal Revenue

$14,504

$7,927

$6,577

83.0 %

$37,433

$22,929

Other State Revenue

$10,360

$37,982

($27,622)

-72.7 %

$152,276

$141,916

Local Revenue

$145,473

$217,400

($71,927)

-33.1 %

$542,500

$350,370

Total Revenue

$1,215,682

$1,316,621

($100,939)

-7.7 %

$3,858,836

$2,480,401

Certificated Salaries

$721,637

$708,950

($12,687)

-1.8 %

$1,907,054

$1,009,468

Classified Salaries

$192,644

$183,616

($9,028)

-4.9 %

$462,564

$240,342

Employee Benefits

$349,760

$308,418

($41,342)

-13.4 %

$759,363

$380,064

$1,264,041

$1,200,984

($63,057)

-5.3 %

$3,128,981

$1,629,874

Books and Supplies

$140,033

$94,305

($45,728)

-48.5 %

$194,520

$54,423

Services & Other Operating Expenses

$198,764

$182,067

($16,697)

-9.2 %

$371,772

$154,007

-

-

-

0.0 %

$3,000

$3,000 $209,000

Total Personnel Expenses

Capital Outlay Other Outgo

-

-

-

0.0 %

$209,000

$338,797

$276,372

($62,425)

-22.6 %

$778,292

$420,431

Total Expenses

$1,602,838

$1,477,356

($125,482)

-8.5 %

$3,907,273

$2,050,305

Net Income

($387,156)

($160,735)

($226,421)

-140.9 %

($48,437)

$430,096

Total Operational Expenses

Report run at 1/1/2018 10:34:54 AM

Page 2

2

YTD Prior Year Comparison International School of Monterey Segment Name

Filter Applied

Object

All

Restriction

All

Location

All

Program

All

Account Description Revenue Limit Federal Revenue Other State Revenue

For the period from July 2017 - November 2017

Actual YTD

Prior YTD

Variance $

Variance %

$1,045,346

$1,031,292

$14,054

1.4 %

$14,504

$14,724

($221)

-1.5 %

$10,360

$9,242

$1,117

12.1 %

$145,473

$149,253

($3,780)

-2.5 %

$1,215,682

$1,204,511

$11,171

0.9 %

Certificated Salaries

$721,637

$683,011

($38,626)

-5.7 %

Classified Salaries

$192,644

$183,430

($9,214)

-5.0 %

Employee Benefits

$349,760

$243,106

($106,654)

-43.9 %

$1,264,041

$1,109,547

($154,494)

-13.9 %

Books and Supplies

$140,033

$103,408

($36,625)

-35.4 %

Services & Other Operating Expenses

Local Revenue Total Revenues

Total Personnel Expenses

$198,764

$301,283

$102,519

34.0 %

Capital Outlay

-

-

-

0.0 %

Other Outgo

-

-

-

0.0 %

$338,797

$404,690

$65,893

16.3 %

Total Expenses

$1,602,838

$1,514,238

($88,600)

-5.9 %

Net Income

($387,156)

($309,726)

($77,430)

-25.0 %

Total Operational Expenses

Report run at 1/1/2018 12:41:12 PM

1

Board Report International School of Monterey

July 2017 - November 2017

Balance Sheet Summary Segment Name

Filter Applied

Object

All

Restriction

All

Location

All

Program

All

Liquidity Ratio

3.9

Assets Current Assets Cash Prepaid Expenses Total Current Assets

$1,086,103 $20 $1,086,123

Fixed Assets Buildings and Improvements

$11,398

Furniture and Fixtures

$55,621

Accumulated Depreciation Total Fixed Assets

($55,302) $11,717

Other Assets Total Other Assets

Total Assets

$1,097,839

Liabilities and Net Assets Report run at 1/1/2018 10:34:54 AM

Page 4

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Board Report International School of Monterey

July 2017 - November 2017

Current Liabilities Accounts Payable

$214,638

Accrued Salaries, Payroll Taxes, Postemployment Benefits

$13,377

Deposits held on behalf of other employees

$51,952

Total Current Liabilities

$279,966

Long Term Liabilities Total Long Term Liabilities

Total Liabilities

$0

$279,966

Net Assets Restricted Net Assets

$139,092

Unrestricted Net Assets

$1,065,937

Profit/Loss YTD

($387,156)

Total Net Assets

Total Liabilities and Net Assets

Report run at 1/1/2018 10:34:54 AM

$817,873

$1,097,839

Page 5

4

Board Report International School of Monterey

July 2017 - November 2017

Monthly Book Balance Over Time $1,500,000

$1,000,000

$500,000

$0 e

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Cash - Actual

Projected Cash - Current Fiscal Year

Actual or Projected

Cash Amount

Actual or Projected

July 2016

$1,436,719.14

Actual

July 2017

$1,373,017.31

Actual

August 2016

$1,197,152.71

Actual

August 2017

$1,218,466.97

Actual

September 2016

$1,262,781.89

Actual

September 2017

$1,239,198.30

Actual

October 2016

$1,283,981.84

Actual

October 2017

$1,157,882.82

Actual

November 2016

$1,145,456.41

Actual

November 2017

$1,086,102.64

Actual

December 2016

$962,392.46

Actual

December 2017

$1,234,665.00

Projected

January 2017

$1,209,344.77

Actual

January 2018

$1,156,057.00

Projected

February 2017

$1,313,327.24

Actual

February 2018

$1,077,178.00

Projected

March 2017

$1,478,961.88

Actual

March 2018

$1,246,224.00

Projected

April 2017

$1,432,722.15

Actual

April 2018

$1,148,636.00

Projected

May 2017

$1,338,189.77

Actual

May 2018

$1,042,466.00

Projected

June 2017

$1,461,875.51

Actual

June 2018

$1,244,271.00

Projected

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Board Report International School of Monterey

July 2017 - November 2017

Financial Health Report Financial Ratio

Formula

Current Ratio (Liquidity)

(Current Assets) / (Current Liabilities)

Current

Target

Cash Ratio

(Cash) / (Current Liabilities)

Defensive Interval

(Cash + Securities + AR) / (Average Expenses past 12 months)

Debt Ratio

(Total Liabilties) / (Total Assets)

25.50 %

< 33.00%

Asset Ratio

(Current Assets) / (Total Assets)

98.93 %

> 90.00%

Cash on Hand

(Cash)

Days Cash on Hand

(Cash) / ((Average Expenses past 12 months) / (30.4))

Cash Reserve Ratio

(Cash) / (Budgeted Annual Expenses)

Savings Indicator

((Last Closed Revenue) - (Last Closed Expenses)) / (Last Closed Expenses)

-0.22

> 0.01

YTD Savings Indicator

((YTD Closed Revenue) - (YTD Closed Expenses)) / (YTD Closed Expenses)

-0.24

> 0.01

Financial Ratio

Description

Current Ratio (Liquidity)

Ability to pay short-term obligations

Cash Ratio

Ability to meet short-term obligations with cash

Defensive Interval

Possible months of continued operations if no additional funds received

Debt Ratio

Proportion of debt relative to total assets

Asset Ratio

Proportion of liquid assets relative to total assets

Cash on Hand

Assets immediately convertible to cash for purchase of goods and services

Days Cash on Hand

Possible days of continued operations using current cash

Cash Reserve Ratio

Ratio of cash to annual expenses expressed as a percentage

Savings Indicator

Last closed period's increase or decrease in the organization's net assets as a percentage of expenses

YTD Savings Indicator

Year to date closed increase or decrease in the organization's net assets as a percentage of expenses

3.88

> 1.00

387.94 %

> 100.00%

3.27

> 3 months

$1,086,102.64 99.39 27.80 %

>= $950,000.00 > 90 > 10.00%

Input Values as of 11/30/2017

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Board Report International School of Monterey

July 2017 - November 2017

Cash

$1,086,102.64

Securities

-

AR

-

Current Assets

$1,086,122.53

Total Assets

$1,097,839.46

Current Liabilities

$279,966.45

Total Liabilities

$279,966.45

Last Closed Revenue

$288,887.50

Last Closed Expenses

$371,159.19

Budgeted Annual Expenses

Report run at 1/1/2018 10:34:54 AM

$3,907,273.00

Average Expenses past 12 months

$332,199.56

Average monthly payroll expenses

$252,808.25

YTD Closed Revenue

$1,215,681.93

YTD Closed Expenses

$1,602,838.21

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Advancement Committee Report 4 Foundation 42017 Holiday Fund Drive included a push for recurring donations and one-time donations through Monterey County Gives! 4 Raised nearly $75,000 from November 1 through December 31 4 Roughly $4,000 more than 2016

4 Advancement assistant made calls to 26 former recurring donors who had not yet signed up for recurring gifts in the new Bloomerang system 4 Three made one-time donations totaling $3,095 following the calls 4 Three set up recurring donations totaling $295 per month ($2,065 projected through year-end)

4Save the Date: phone-a-thon 4 Planned for Monday, February 12, 5pm, before the board meeting 4 Calls will be made to those who gave last year but have not given this year, and those who have given this year but gave a higher amount in any of the last three years

4Foundation & Family Connection “Thank You” Movie Night 4 Scheduled February 23 4 Thanking ISM families for donating during the Holiday Fund Drive

4Cindy Burnham welcomed to the Foundation Board as Secretary

MONTHLY FAMILLY SHARE DONATIONS ALL SOURCES

Year 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Jul $6,740 $11,800 $4,250 $1,710 $4,445 $2,335 $5,215 $3,150 $4,080 $1,675

Aug $21,000 $35,131 $36,339 $29,295 $19,316 $24,570 $27,655 $19,625 $16,590 $5,905

Sep $56,753 $50,038 $60,149 $48,584 $53,963 $46,670 $25,980 $33,115 $30,125 $18,525

Oct $26,700 $30,819 $25,555 $35,528 $19,370 $17,670 $17,090 $11,765 $18,180 $8,785

Nov $38,909 $24,730 $34,990 $16,450 $23,060 $19,975 $56,880 $53,267 $15,625 $37,163

Dec $72,894 $75,820 $81,282 $93,646 $76,050 $65,025 $40,116 $34,663 $54,961 $37,381

Jan $16,661 $28,376 $27,916 $23,916 $9,070 $9,090 $9,290 $9,731 $9,305 $5,045

Feb $15,006 $10,311 $15,964 $8,530 $10,990 $13,945 $14,220 $9,940 $11,775 $5,045

Mar $20,789 $19,848 $27,735 $9,693 $10,560 $14,725 $9,430 $9,535 $9,725 $5,045

Year 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018

Jul $6,740 $11,800 $4,250 $1,710 $4,445 $2,335 $5,215 $3,150 $4,080 $1,675

Aug Sep Oct Nov Dec Jan Feb Mar $27,740 $84,493 $111,193 $150,102 $222,995 $239,656 $254,662 $275,451 $46,931 $96,969 $127,788 $152,518 $228,338 $256,714 $267,025 $286,873 $40,589 $100,738 $126,293 $161,283 $242,565 $270,481 $286,445 $314,180 $31,005 $79,589 $115,117 $131,567 $225,213 $249,129 $257,659 $267,352 $23,761 $77,724 $97,094 $120,154 $196,204 $205,274 $216,264 $226,824 $26,905 $73,575 $91,245 $111,220 $176,245 $185,335 $199,280 $214,005 $32,870 $58,850 $75,940 $132,820 $172,936 $182,226 $196,446 $205,876 $22,775 $55,890 $67,655 $120,922 $155,585 $165,316 $175,256 $184,791 $20,670 $50,795 $68,975 $84,600 $139,561 $148,866 $160,641 $170,366 $7,580 $26,105 $34,890 $72,053 $109,434

RUNNING FAMILY SHARE TOTALS ALL SOURCES

Apr $46,001 $21,028 $18,005 $21,592 $34,499 $32,498 $16,710 $11,950 $11,313 $5,045

May $18,373 $50,351 $15,564 $26,895 $28,555 $30,626 $19,120 $25,030 $20,115 $5,045

Jun $33,800 $20,112 $8,000 $14,090 $1,480 $18,181 $10,013 $15,510 $6,350 $5,045

Apr $321,452 $307,901 $332,185 $288,944 $261,323 $246,503 $222,586 $196,741 $181,679

May $339,826 $358,252 $347,749 $315,839 $289,878 $277,129 $241,706 $221,771 $201,794

Jun $373,626 $378,364 $355,749 $329,929 $291,358 $295,310 $251,719 $237,281 $208,144

ISM FOUNDATION FAMILY SHARE DONATIONS $400,000

$350,000

$300,000

$250,000

$200,000

$150,000

$100,000

$50,000

$0

Jul

Aug 2008-2009

Sep 2009-2010

Oct 2010-2011

Nov 2011-2012

Dec 2012-2013

Jan

Feb 2013-2014

Mar 2014-2015

Apr 2015-2016

May 2017-2018

Jun

Future Agenda Items 4 February 4Action: 2018-2019 school calendar; Fees & Fundraising Policy update (if any); Employee Leave Policy updates (if any); taxes; teacher and administrator contracts 4Information: grants & fundraising report; health & safety report; technology report

4 March 4Action: Second Interim Financial Report; Conflict of Interest Code update (if any); teacher contracts 4Information: accreditation update; school culture & community update

4 April 4Action: Strategic Plan update; line of credit resolution; teacher contracts 4Information: grants & fundraising report; staffing report; IB report; Schoolwide Enrichment Model report