Village of Pesotum

103 E. Lincoln Street P.O. Box 200 Pesotum, IL 61863-0200

Phone (217) 493-0208 Fax (217) 867-2275 Website: www.pesotum.org

VILLAGE BOARD OF TRUSTEES MEETING August 5, 2015 6:30 PM MINUTES 1. Call to Order - The meeting was called to order at 6:30 pm. 2. Pledge of Allegiance and Roll Call - Trustees present were Katie Wilson, Chaz McCrone, Dianne Reed and Joyce Ragle. Trustee Tim Schultz was absent. Trustee Beth Wise joined the meeting at 7:22 pm, during closed session, item 7.9. Also present were President Cheryl Smitley, Treasurer Dana Ragle, Attorney Elizabeth Megli and Clerk Mary Jo Harvey. 3. Presentations/Comments from the General Public – Mrs. Pat Like addressed concerns about open burning. President Smitley encourages all residents to notify the fire department if there are ordinance violations. 4. Routine Matters 4.1. Approval of Regular Board Meeting Minutes of July 1, 2015 – Trustee Reed moved to approve the Minutes of July 1. Trustee Wilson seconded. Motion approved unanimously. 4.2. Approval of Treasurer’s Report for the Month Ended July 31, 2015 – All bills for the playground equipment have been paid except for gravel. Trustee Wilson motioned to approve the treasurer’s report. Trustee Reed seconded. Motion approved unanimously. 4.3. Bill Payment 4.3.1. Approval of Monthly Bills for Payment – Trustee Wilson motioned to approve the bills. Trustee McCrone seconded. Motion approved unanimously. 4.3.2. Approval of Bills Received after Treasurer’s Report Preparation - Expenses incurred for Water Day were $99.60. Trustee Dianne Reed moved to approve reimbursement to Katie Wilson. Trustee Mccrone seconded. Trustee Wilson abstained. President Smitley voted to reach a quorum. The motion was approved. 5. Reports 5.1. Village Clerk, Mary Jo Harvey - none 5.2. Village Maintenance, Fred Smitley - none 5.3. Village Building Inspector, Lyle Reed –A permit was issued for a fence at 300 South Oak Street. 5.4. ESDA Coordinator, Rob Russian - none 6. Old Business 7. New Business 7.1. Truth in Taxation Certificate of Compliance – Attorney Elizabeth Megli presented this annual requirement. The tax levy did not increase more than 5%. Trustee McCrone made a motion to accept the Truth in Taxation Certificate of Compliance. Trustee Wilson seconded. Motion approved unanimously. 7.2. Approval of Resolution Determining Tax Revenue Requirements Pursuant to “The Truth in Taxation Act” - This annual requirement approves a tax increase of $20, 343.67, an estimate of less than 5% increase. Wilson made a motion to approve the Resolution

Determining Tax Revenue Requirements. Trustee McCrone seconded. Motion approved unanimously. 7.3. Approval of Tax Levy Ordinance and Approval of Certified Copy of Tax Levy Ordinance – The amount of the Levy is consistent with the requirements. Trustee McCrone made a motion to accept the approval of the Tax Levy Ordinance and Approval of Certified Copy of Tax Levy Ordinance. Trustee Wilson seconded. 7.4. Approval of Metro Communications Contract –Metro Communications requested an increased in the contracted amount of fiber optic cable to be installed. Trustee Reed moved to approve the Metro Communications Contract. Trustee Ragle seconded. Motion approved unanimously. 7.5. Approval of Tree Removal –The Herbert’s Tree Service bid was received to care for trees, including removals, in Hartman Park, South Oak Street, the Route 45 parkway, Elm Street and Locust – for a total of $4,950. Also in consideration is a tree on Locust. Trustee Wilson made a motion to approve tree removal from Herbert’s Tree Service not to exceed $6,000. Trustee Ragle seconded. Motion approved unanimously. 7.6. Discussion of and Approval of Rock Signage for Hartman Park – President Smitley presented proof pictures and prices from Boulder Designs. Installation of the 54” wide by 48” tall boulder costs $3000. Trustee Wilson made a motion to approve the 54” by 48’ boulder, installed, from Boulder Designs, Rantoul. Trustee Reed seconded. Motion approved unanimously. 7.7. Discussion of and Approval of Pesotum Fire Truck Restoration - President Smitley gave information about the poor state of the original fire truck in Centennial Park, built by Pesotum residents on a Model A chassis. Estimates of $10,000 for preservation include rebuilding the wooden-spoked wheels and ladders. Rounded black buckets and lanterns would be returned to the truck. A complete restoration would take about one year. Park money could be designated for the restoration. Discussion included requesting donations from the community. Antique property insurance should also be included. Tabled for further discussion. 7.8. Discussion of Emergency Planning – The recent water main break north of town prompted discussion for the purpose of increasing better communication in the event of emergency. The “all call” was used by Illinois American Water. Local news media did not run the usual announcement. Drinking water should have been provided, and the fire department was not notified as required. The Village utilized social media upon learning that the usual channels were not getting out the information. Discussion included using red letter signs for the marquis or using an electronic marquis. More discussion will follow at the study session. 7.9. Closed Session to Discuss Auler Lawsuit as Authorized by Section 120/2(c)(11) of the Open Meeting Act – At 7:10 pm, Trustee Wilson motioned to convene into closed session as Authorized by Section 120/2(c)(11) of the Open Meeting Act for the purpose of pending litigation. Trustee Reed seconded. Motion approved. Upon returning to open session, Trustee Wilson made a motion to authorize legal counsel to pursue the pending motions and to take no further action with regards to the Auler Lawsuit. Trustee McCrone seconded. Motion approved. 7.10 Closed Session to Discuss Nuisance Violation as Authorized by Section 120/2(c)(11) of the Open Meeting Act – Upon reconvening from closed session, Trustee Wilson made a

motion to authorize additional investigations at the property at 203 N Elm Street subject to further legal action. Trustee Reed seconded. Motion approved unanimously. 8. Presentations/Comments from the Board 8.1. Trustee Wilson reported a successful Water Day turnout. 8.2. Trustee Wilson requested that a net for the batting cage be put up. 8.3. Trustee Wilson reported that a discount was offered for more playground equipment this year. This can be discussed more at the study session. 8.4. President Smitley showed a historical card table showing advertising from several area communities, including Pesotum. 8.5. President Smitley shared a note from Kona Ice thanking the Village for the invitation to come to Pesotum during Water Days. 8.6. President Smitley shared an incident concerning a broken drainage pipe by Ameren. There is a requirement for entities to notify the Village of any work done. 9. Correspondence - none 10. Announcements 10.1 Next Village Board Meeting, Wednesday, September 2, 2015, 6:30 pm 10.2 Next Study Session, Wednesday, August 19, 2015, 6:30 pm 11. Adjournment - Trustee Wilson made a motion to adjourn. Trustee Ragle seconded. Motion adjourned at 7:57 pm.

Respectfully submitted, Mary Jo Harvey Village Clerk