CCOA Executive Committee August 5, 2015

Conference Call 1:00am-2:30pm

Present: Ruth Long, Joe Urban, Mindy Kemp, Tara Franck Excused: Christina Johnson This symbol means ACTION ITEM General Business: •

Approval of July 1, 2015 Executive Committee Meeting Minutes • Joe Urban motioned to accept the July 1, 2015 meeting minutes, Ruth Long seconded, and the motion was approved unanimously.

Committees Updates: •

We need to ask new members to select Committees they would like to participate. Strategic Planning Committee: Tara Franck will change the name to “Strategic Planning and Goals” Committee for the future. “Ad Hoc” was originally our By-Laws Committee. Tara Franck will change the name back to By-Laws Committee. The decision was made to include the Community Relations Committee Chair on the Executive Committee monthly calls. Tara Franck will include Judy Hensley on the Executive Committee email list and for conference calls.

Proposed Meeting Schedule discussion: •

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The SUA is meeting with AAAs on September 21, 2015 9-4pm. The CCOA could do a joint meeting with them and then meet as just CCOA on Tuesday September 22, 2015 for the CCOA meeting 9-2pm. Tara Franck will make arrangements for meeting space and meals. November 19th will be the Allen Buckingham Awards luncheon, then the afternoon CCOA meeting. November 20th will be the full CCOA meeting from 9am-2pm.

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The January meeting at CDHS has already been scheduled. (Mindy Kemp will ask Jennifer Corrigan, the CDHS Legislative Liaison to come explain what we can expect from the Legislative Session). We are waiting for the date for the Senior Day at the Capitol to be set by Colorado Senior Lobby before we can finalize the meeting schedule. The Centenarian Celebration will be in Durango. Tara Franck will touch base with Sheila Casey, former Commission member for assistance in selecting a venue, caterers, etc… The 2016 Annual Meeting will again be in Parker, CO at the Holiday Inn Express. Ruth Long would like to have a discussion with the AAAs about what has changed with the CCOA since past administrations. Mindy Kemp mentioned that Reggie Bicha and Dee Martinez would be willing to meet with the commission again to explain about the policies and procedures that CCOA needs to follow.

September 21-22, 2015 agenda setting: • • • •

Invite AAA director from the South. Committee Reports. Regional Reports. Division AAS Report.

Speakers: Mindy Kemp will ask Andrew Romanoff to speak about Mental Health at the September CCOA meeting. Joe Urban will ask Sara Qualls to speak at the September CCOA meeting. Mindy Kemp will follow up with Ben Moultrie on his recommendation for a speaker from the Colorado Department of Public Health and Environment (CDPHE) regarding Mental Health. Vacancies: •

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The Executive Committee discussed the current vacancies and staff explained that they had reached out to find out if the most recent recommendation for a vacancy from CCOA was approved and are waiting to hear back from the Governor’s office on that. For CD-4 R we only have one applicant. The Committee would prefer to seek out more applications before making a decision. Mindy Kemp will contact Region 1 and Region 2B directors for possible applications for CD-4 R. Mindy Kemp and Ruth Long will be meeting with Dee Martinez and Chantalle Hanschu.

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Jeanette Hensley’s resignation letter concerns: •

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The Department executive management has offered to continue working with the CCOA to further clarify and discuss the legislative process and any other items they would like. Mindy Kemp shared with the executive committee an update on each item identified in Jeanette Hensley’s resignation letter and how the Department has already addressed it. Ruth Long thanked Mindy Kemp for the update and response to the items listed in the letter.

General Business: •

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There was discussion about the Colorado Aging Framework (CAF) and it being a living document. The Commission can work on it as we go; however, there will no longer be a Joscelyn Gay for us to collaborate with. There was discussion about the overall actions and productivity of the CCOA and the perception of the public. Overall perception seems to be ok; however, it would be nice if the Commission could do more. At the next meeting, the website training and new commissioner orientation will be discussed. Webinar options for commissioners to attend future meetings was discussed. Conference calling options are always available; however, for each venue the webinar option will need to be evaluated. The next Strategic Planning Committee conference call will be held on August 21, 2015 from 9-10am. The next Executive Committee Meeting will be held on September 9th, 2015 at 1pm

Meeting adjourned at 2:15pm.

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