Administrative​ ​Procedure​ ​140

ACCEPTABLE​ ​EMPLOYEE​ ​USE​ ​OF​ ​THE​ ​INTERNET Background The​ ​District​ ​provides​ ​Internet​ ​and​ ​email​ ​access​ ​to​ ​all​ ​of​ ​the​ ​District’s​ ​schools​ ​and​ ​office​ ​locations using​ ​the​ ​District’s​ ​Wide​ ​Area​ ​Network.​ ​The​ ​purpose​ ​of​ ​the​ ​Internet​ ​and​ ​email​ ​access​ ​is​ ​to facilitate​ ​communications​ ​in​ ​support​ ​of​ ​research​ ​and​ ​education​ ​by​ ​providing​ ​access​ ​to​ ​a​ ​variety of​ ​electronic​ ​resources​ ​and​ ​opportunities​ ​for​ ​collaborative​ ​work.​ ​It​ ​is​ ​essential​ ​that​ ​the​ ​use​ ​of​ ​the Internet​ ​by​ ​District​ ​employees​ ​be​ ​consistent​ ​with​ ​the​ ​Board​ ​policies,​ ​District​ ​administrative procedures,​ ​mission​ ​statement​ ​and​ ​pillars. Procedures 1. Conditions​ ​and​ ​Rules​ ​for​ ​Use 1.1

Employees​ ​are​ ​to​ ​use​ ​all​ ​computers​ ​in​ ​the​ ​District​ ​in​ ​a​ ​responsible,​ ​efficient,​ ​ethical and​ ​legal​ ​manner.​ ​The​ ​transmission​ ​of,​ ​or​ ​obtaining​ ​access​ ​to​ ​any​ ​material​ ​in violation​ ​of​ ​any​ ​International​ ​or​ ​Canadian​ ​law,​ ​whether​ ​Federal,​ ​Provincial, Municipal,​ ​or​ ​of​ ​other​ ​statutes​ ​is​ ​prohibited.​ ​In​ ​addition,​ ​the​ ​transmission​ ​of,​ ​or obtaining​ ​access​ ​to​ ​any​ ​material​ ​in​ ​violation​ ​of​ ​the​ ​laws​ ​of​ ​any​ ​other​ ​state​ ​or​ ​in violation​ ​of​ ​the​ ​rules​ ​or​ ​laws​ ​of​ ​any​ ​International​ ​agency​ ​or​ ​organization​ ​is​ ​prohibited. The​ ​violation​ ​of​ ​Canadian​ ​law​ ​will​ ​be​ ​deemed​ ​to​ ​occur​ ​in​ ​relation​ ​to​ ​transmission​ ​of, or​ ​obtaining​ ​access​ ​to​ ​any​ ​material​ ​in​ ​breach​ ​of​ ​copyright,​ ​in​ ​relation​ ​to​ ​threatening or​ ​obscene​ ​material,​ ​in​ ​relation​ ​to​ ​illegal​ ​material​ ​or​ ​material​ ​protected​ ​by​ ​trade secret,​ ​commercial​ ​use​ ​of​ ​the​ ​system​ ​provided​ ​by​ ​the​ ​District​ ​or​ ​use​ ​of​ ​the​ ​system provided​ ​by​ ​the​ ​District​ ​for​ ​product​ ​advertisement​ ​or​ ​political​ ​lobbying.​ ​The​ ​uses mentioned​ ​in​ ​this​ ​section​ ​are​ ​not​ ​an​ ​exclusive​ ​list​ ​but​ ​are​ ​examples​ ​of​ ​unacceptable use​ ​that​ ​will​ ​result​ ​in​ ​the​ ​penalties​ ​outlined​ ​in​ ​this​ ​Administrative​ ​Procedure.

1.2

The​ ​appropriate​ ​use​ ​of​ ​the​ ​Internet​ ​is​ ​a​ ​responsibility​ ​of​ ​all​ ​employees.​ ​Any unacceptable​ ​use,​ ​including​ ​the​ ​violation​ ​of​ ​the​ ​terms​ ​of​ ​this​ ​Administrative Procedure​ ​and​ ​any​ ​additional​ ​rules​ ​the​ ​District​ ​may​ ​put​ ​in​ ​place​ ​from​ ​time​ ​to​ ​time regarding​ ​the​ ​use​ ​of​ ​the​ ​District’s​ ​system​ ​will​ ​result​ ​in​ ​cancellation​ ​of​ ​the​ ​privilege​ ​of use​ ​of​ ​the​ ​District’s​ ​system​ ​for​ ​access​ ​to​ ​the​ ​Internet.​ ​The​ ​District​ ​may​ ​deny,​ ​revoke, suspend​ ​or​ ​close​ ​any​ ​user​ ​account​ ​at​ ​any​ ​time​ ​based​ ​upon​ ​a​ ​determination​ ​of unacceptable​ ​use​ ​by​ ​an​ ​account​ ​holder​ ​or​ ​user.​ ​The​ ​determination​ ​as​ ​to​ ​whether​ ​an unacceptable​ ​use​ ​has​ ​occurred​ ​will​ ​be​ ​a​ ​decision​ ​solely​ ​within​ ​the​ ​discretion​ ​of​ ​the Chief​ ​Superintendent​ ​or​ ​designate.

1.3

The​ ​District’s​ ​Internet​ ​service​ ​can​ ​be​ ​used​ ​for​ ​personal​ ​communication​ ​provided​ ​the use​ ​is​ ​consistent​ ​with​ ​this​ ​Acceptable​ ​Employee​ ​Use​ ​of​ ​the​ ​Internet​ ​Administrative Procedure​ ​and​ ​the​ ​personal​ ​use​ ​is​ ​not​ ​done​ ​during​ ​normal​ ​school​ ​or​ ​working​ ​hours.

1.4

The​ ​use​ ​of​ ​the​ ​District’s​ ​computers​ ​and​ ​network​ ​is​ ​not​ ​private.​ ​People​ ​who​ ​operate the​ ​system​ ​do​ ​have​ ​access​ ​to​ ​all​ ​mail​ ​and​ ​records​ ​of​ ​Internet​ ​usage.​ ​Messages​ ​and

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

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Internet​ ​usage​ ​relating​ ​to​ ​or​ ​in​ ​support​ ​of​ ​illegal​ ​activities​ ​will​ ​be​ ​reported​ ​to​ ​the authorities​ ​and​ ​will​ ​result​ ​in​ ​the​ ​loss​ ​of​ ​user​ ​privileges​ ​and​ ​possibly​ ​legal​ ​action. 1.5

The​ ​District​ ​reserves​ ​the​ ​right​ ​to​ ​review​ ​any​ ​material​ ​on​ ​user​ ​accounts​ ​and​ ​to​ ​monitor file​ ​server​ ​space​ ​in​ ​order​ ​to​ ​make​ ​determinations​ ​on​ ​whether​ ​specific​ ​uses​ ​of​ ​the network​ ​are​ ​inappropriate.

2. Network​ ​Etiquette All​ ​users​ ​are​ ​expected​ ​to​ ​abide​ ​by​ ​the​ ​generally​ ​accepted​ ​rules​ ​of​ ​network​ ​etiquette.​ ​These include​ ​but​ ​are​ ​not​ ​limited​ ​to: 2.1

Being​ ​polite​ ​and​ ​not​ ​being​ ​abusive​ ​in​ ​communications​ ​to​ ​others.

2.2

Using​ ​appropriate​ ​language​ ​and​ ​not​ ​swearing,​ ​using​ ​vulgarities​ ​or​ ​any​ ​other inappropriate​ ​language.

2.3

Assuming​ ​that​ ​all​ ​communications​ ​and​ ​information​ ​accessible​ ​via​ ​the​ ​Internet​ ​is​ ​the private​ ​property​ ​of​ ​those​ ​who​ ​put​ ​it​ ​on​ ​the​ ​network.

2.4

Not​ ​engaging​ ​in​ ​activities​ ​prohibited​ ​under​ ​municipal,​ ​provincial,​ ​federal​ ​or international​ ​law.

2.5

Not​ ​revealing​ ​personal​ ​addresses​ ​or​ ​phone​ ​numbers​ ​or​ ​that​ ​of​ ​students​ ​or colleagues.

2.6

Not​ ​using​ ​the​ ​network​ ​in​ ​such​ ​a​ ​way​ ​that​ ​would​ ​disrupt​ ​the​ ​use​ ​of​ ​the​ ​network​ ​by others.

3. Warranties 3.1

The​ ​District​ ​makes​ ​no​ ​warranties​ ​of​ ​any​ ​kind,​ ​whether​ ​express​ ​or​ ​implied,​ ​for​ ​the service​ ​it​ ​is​ ​providing.​ ​The​ ​District​ ​will​ ​not​ ​be​ ​responsible​ ​for​ ​any​ ​damages​ ​a​ ​user suffers.​ ​This​ ​includes​ ​loss​ ​of​ ​data​ ​resulting​ ​from​ ​delays,​ ​non-deliveries, mis-deliveries​ ​or​ ​service​ ​interruptions​ ​caused​ ​by​ ​the​ ​District’s​ ​negligence​ ​or​ ​by​ ​the user’s​ ​errors​ ​or​ ​omissions.​ ​Use​ ​of​ ​any​ ​information​ ​obtained​ ​via​ ​the​ ​Internet​ ​is​ ​at​ ​the user’s​ ​own​ ​risk.​ ​The​ ​District​ ​specifically​ ​denies​ ​any​ ​responsibility​ ​for​ ​the​ ​accuracy​ ​or quality​ ​of​ ​information​ ​obtained​ ​through​ ​its​ ​services.​ ​All​ ​users​ ​need​ ​to​ ​consider​ ​the source​ ​of​ ​any​ ​information​ ​they​ ​obtain​ ​and​ ​consider​ ​how​ ​valid​ ​that​ ​information​ ​may be.

4. Network​ ​Security 4.1

Security​ ​on​ ​any​ ​computer​ ​network​ ​is​ ​a​ ​high​ ​priority​ ​especially​ ​when​ ​the​ ​network involves​ ​many​ ​users.​ ​A​ ​user​ ​must​ ​never​ ​allow​ ​others​ ​to​ ​use​ ​his/her​ ​password​ ​except in​ ​limited​ ​cases​ ​where​ ​the​ ​password​ ​is​ ​to​ ​be​ ​shared​ ​by​ ​way​ ​of​ ​deliberate authorization​ ​by​ ​a​ ​person​ ​in​ ​authority​ ​to​ ​the​ ​user.​ ​Users​ ​are​ ​to​ ​also​ ​protect​ ​their passwords​ ​to​ ​ensure​ ​network​ ​security,​ ​their​ ​own​ ​privileges​ ​and​ ​the​ ​ability​ ​to​ ​continue to​ ​use​ ​the​ ​network.​ ​If​ ​a​ ​user​ ​feels​ ​they​ ​can​ ​identify​ ​a​ ​security​ ​problem​ ​on​ ​the Network​ ​they​ ​must​ ​notify​ ​a​ ​system​ ​administrator,​ ​and​ ​not​ ​demonstrate​ ​the​ ​problem to​ ​other​ ​users.​ ​Attempts​ ​to​ ​log​ ​on​ ​to​ ​the​ ​network​ ​as​ ​a​ ​network​ ​administrator​ ​will

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

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result​ ​in​ ​cancellation​ ​of​ ​user​ ​privileges.​ ​Any​ ​user​ ​identified​ ​as​ ​a​ ​security​ ​risk​ ​for having​ ​a​ ​history​ ​of​ ​problems​ ​with​ ​other​ ​computer​ ​networks​ ​will​ ​be​ ​denied​ ​access​ ​to the​ ​Internet​ ​by​ ​the​ ​District. 5. Vandalism​ ​and​ ​Harassment 5.1

Vandalism​ ​and​ ​harassment​ ​will​ ​result​ ​in​ ​cancellation​ ​of​ ​user​ ​privileges.​ ​Vandalism​ ​is defined​ ​as​ ​any​ ​malicious​ ​attempt​ ​to​ ​harm,​ ​modify,​ ​or​ ​destroy​ ​data​ ​of​ ​another​ ​user, Internet​ ​or​ ​other​ ​networks​ ​that​ ​are​ ​connected​ ​to​ ​the​ ​Internet.​ ​This​ ​includes,​ ​but​ ​is​ ​not limited​ ​to​ ​the​ ​uploading​ ​or​ ​creating​ ​of​ ​computer​ ​viruses.​ ​Harassment​ ​is​ ​defined​ ​as the​ ​persistent​ ​annoyance​ ​of​ ​another​ ​user​ ​or​ ​the​ ​interference​ ​of​ ​another​ ​user’s​ ​work.

6. Unacceptable​ ​Material 6.1

Users​ ​may​ ​encounter​ ​material,​ ​the​ ​access​ ​to​ ​which​ ​or​ ​use​ ​of​ ​which​ ​is​ ​unacceptable, such​ ​as​ ​hate​ ​literature,​ ​pornography​ ​and​ ​information​ ​related​ ​to​ ​immoral​ ​or​ ​illegal activities.​ ​It​ ​is​ ​the​ ​user’s​ ​responsibility​ ​not​ ​to​ ​initiate​ ​access​ ​to​ ​such​ ​material​ ​and​ ​to cease​ ​access​ ​to​ ​such​ ​material​ ​immediately​ ​upon​ ​discovery​ ​that​ ​access​ ​has​ ​been inadvertently​ ​gained​ ​to​ ​such​ ​material​ ​and​ ​to​ ​report​ ​the​ ​inadvertent​ ​access,​ ​in​ ​writing, to​ ​their​ ​supervisor.​ ​The​ ​District​ ​shall​ ​not​ ​be​ ​liable​ ​for​ ​any​ ​decision​ ​by​ ​any​ ​service provider​ ​or​ ​by​ ​the​ ​District​ ​itself​ ​to​ ​restrict​ ​access​ ​to​ ​or​ ​to​ ​regulate​ ​access​ ​to​ ​material on​ ​the​ ​Internet.​ ​The​ ​District​ ​does​ ​not​ ​control​ ​material​ ​on​ ​the​ ​Internet​ ​and​ ​the​ ​District is​ ​therefore​ ​unable​ ​to​ ​control​ ​the​ ​content​ ​of​ ​data​ ​that​ ​a​ ​user​ ​may​ ​discover​ ​or encounter​ ​through​ ​the​ ​use​ ​of​ ​the​ ​Internet.

7. Penalties​ ​for​ ​Improper​ ​Use Any​ ​user​ ​violating​ ​this​ ​Administrative​ ​Procedure,​ ​applicable​ ​Provincial,​ ​Federal,​ ​Municipal​ ​or International​ ​laws​ ​or​ ​posted​ ​classroom,​ ​school​ ​and​ ​District​ ​rules​ ​is​ ​subject​ ​to​ ​loss​ ​of​ ​Internet privileges​ ​and​ ​any​ ​other​ ​District​ ​disciplinary​ ​options​ ​up​ ​to​ ​and​ ​including​ ​dismissal. 8. Record The​ ​District​ ​will​ ​maintain​ ​on​ ​file​ ​a​ ​form​ ​signed​ ​by​ ​employees​ ​(Form​ ​140-1)​ ​indicating​ ​their understanding​ ​of​ ​appropriate​ ​Internet​ ​use.​ ​It​ ​may​ ​be​ ​required​ ​to​ ​update​ ​this​ ​signature​ ​from time​ ​to​ ​time. 9. Supplementary​ ​Information 9.1

Additional​ ​information​ ​is​ ​available​ ​in​ ​Section​ ​F:​ ​Information​ ​Technology​ ​of​ ​the​ ​School Administrators’​ ​Handbook.

Approval​ ​Date: April​ ​12,​ ​2016 Reference:

Sections​ ​12,​ ​18,​ ​20,​ ​45,​ ​45.1,​ ​60,​ ​61,​ ​113​ ​School​ ​Act Freedom​ ​of​ ​Information​ ​and​ ​Protection​ ​of​ ​Privacy​ ​Act Canadian​ ​Charter​ ​of​ ​Rights​ ​and​ ​Freedoms Canadian​ ​Criminal​ ​Code Copyright​ ​Act

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

April​ ​2016 Page​ ​3​ ​of​ ​4

I.T.I.L.​ ​Standards,​ ​Alberta​ ​Education ATA​ ​Code​ ​of​ ​Professional​ ​Conduct

Calgary​ ​Roman​ ​Catholic​ ​Separate​ ​School​ ​District​ ​No.​ ​1 Administrative​ ​Procedures​ ​Manual

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acceptable employee use of the internet

Apr 12, 2016 - provided by the District for product advertisement or political lobbying. The uses mentioned in this section are not an exclusive list but are ...
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