Page 1 of 6 ARTICULATE PROJECT SPACE Project Contract for use of downstairs space known as Articulate project space

Contract dated BETWEEN: AND:

day of 20 Articulate project space Incorporated (Inc 9896561) ABN 58 567 338 946 ARTICULATE Premises: 497 Parramatta Road Leichhardt NSW 2040 Artist(s) name or Group Show Representative

CONTRACT The contract between the Artist and Articulate project space (Articulate) is for the purpose of a scheduled exhibition period for a Project or Exhibition as outlined Any negotiated variation to this Contract must be in writing and signed by both parties.

DEFINITIONS ‘Artist’ refers to the contact person who is responsible for the Project and in the case of a group project, is the representative with the authority to enter into this Contract and to be bound by its terms on behalf of the Group. ‘Project’ includes processes for the development of and presentation of contemporary artworks including installation and performance, as well as the delivery of artist talks, discussion forums, publications and other associated activity that may be held both at Articulate premises and offsite during the rental period. ‘Articulate’ refers to Articulate project space that is a non-profit organisation run by volunteer artists, which provides space and support for artists to use the space to develop and present their Projects. ‘Articulate premises’ is the building and equipment at 497 Parramatta Road Leichhardt New South Wales 2040. ‘Articulate liaison person’ is an Articulate director who will be available to provide guidance to supplement the information provided on the Articulate blogspot: www.articulate497.blogspot.com. This person signs this contract on behalf of Articulate. ‘Group show coordinator’ refers to a person who acts as the Artist on behalf of participants of a group show. This person is responsible for communicating with the Articulate liaison person and is responsible for informing all participating artists of their rights and responsibilities, and means of payment either as individuals or as a group. ‘Public Events’ refers to exhibition openings and closings and other such occasions as performances, talks and screenings where any members of the public are invited to attend.

Page 2 of 6 Project Details











BOOKING DATES: Start date: End date:



Tuesday



Monday





PROJECT TITLE: PROXIMITY ARTISTS/PARTICIPANTS: PROJECT CONTACT PERSON’S DETAILS: Name: Mobile number: Email address: PROJECT CONCEPT: DIAGRAM OF PROPOSED ARTWORKS WITH DESCRIPTION OF USE OF SPACE: ARTICULATE LIAISON PERSON’S DETAILS: Name: Mobile number: Email address: A floor plan is available at www.articulate497.blogspot.com



Page 3 of 6 A. ARTICULATE RESPONSIBILITIES 1.1

Provide 24 hour access to Articulate Premises and an Articulate liaison person who will be familiarised with the general intent of the Project and arrangements for any public events, exhibition minding and de-installation. This person will be available for any queries regarding the use of the space and how to work with Articulate.

1.2

Provide publicity and promotion to the Project as outlined below for an advertisement in Art Almanac, media release to an industry e-list, an invitation to an attendance e-list, an entry on Articulate’s blog and promotion on the Articulate social media.

1.3

Liaise with Articulate tenants and neighbours, and other co-exhibitors at Articulate and upstairs regarding the requirements of your Project in relation to sound and smell to ensure that the presentation of it is not compromised during public attendance times.

1.4

Provide available audio-visual equipment including projectors, media players, speakers and some chairs.

1.5

Ensure any dispute concerning the Project is dealt with in processes that provide the best possibilities for resolving the matter. If an issue cannot be resolved by discussion involving the Articulate liaison person then Articulate will nominate an arbitrator to determine the dispute and the arbitrator’s decision shall, subject to any other law, be binding.

1.6 1.7 1.8

Provide access to a key and keep a $300 bond to cover any cleaning or repairs required for Articulate premises and refund this amount as soon as practical after the Project completion and return of the keys. Provide tables, glassware, plates, teapots, coffee plungers and other crockery for public events. Provide parking for installation and de-installation at the back of Articulate premises for drop off and pick up near the door entrance (for ten minutes only), allowing other cars to pass. Parking is available at the front of Articulate premises from 10am to 3pm weekdays and at night after 7pm, and all weekend as well as timed parking in neighbouring streets. The front doors of Articulate can be opened to 3 metres wide for delivery access.

1.9 1.10 1.11

Provide insurance for public liability cover if any incident occurs as a result of negligence by the organisation. Provide wifi with password that is on the back of the modem in the upstairs kitchenette. Ensure that any variation to this Contract is in writing and signed by both parties.



A.

ARTIST RESPONSIBILITIES

Preparatory activity 2.1 2.2

Not alter or permit any changes to the services (water, electrical, phone, electronic communications, exit sign lights) provided to the building. Cover all insurance in relation to the Project that includes damage to the work during exhibition, installation, de-installation, such as in the case of damage or theft. This also includes any personal injury or to others, or damage to other property. This can be due to defective electrical equipment used in artwork, results of injury or death, and inappropriate acts or omissions by Project contractors during the Project on and off Articulate premises.

Page 4 of 6 2.3 2.4 2.5

2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 2.14 2.15

Provide suitable short text (show title, participating artist names, exhibition dates and Public Event details) and a high resolution image six weeks before the scheduled Project start for entry in Art Almanac so that an entry can be placed. Provide suitable final text and image material for a media release and invitation two weeks before the scheduled rental of the space so that Articulate can disseminate information to promote the Project via its blog, email list and social media. Consult with the Articulate liaison person regarding appropriateness of proposed attachments to walls, floor and ceiling; drilling of any holes; and requirements of the proposed use of the space regarding sound, smells and any matters that may be deemed controversial, such as nudity. Ensure that no-one stands on the exposed horizontal beams between the upper and lower floors to install work, take photographs or for anything else. Negotiate with upstairs exhibitors through the Articulate liaison person if you are planning to block out the upstairs window facing onto Parramatta Road or reduce light from the skylights or front downstairs windows, if you are using sound or other media that is likely to effect upstairs, if you plan to use walls extending into the upper level such as the Western brick wall, or any other activity that is likely to effect the upstairs project. Make personal arrangements if covering the downstairs windows and front glass wall. Costs Pay Articulate for the cost of the Project that includes a rental fee of $550 per week and a $100 contribution towards electricity and advertising including Art Almanac. One week’s rent is payable on accepting a date for the Project, which will be forfeited if the artist withdraws within three months of the starting date. The balance of the rental fee and a bond of $300 are due on commencement. Pay for any proposed Public Events (such as food and drinks at openings), and all costs associated with the installation and de-installation of the Project. This includes supplying all necessary equipment, tools and materials that are not available at Articulate to enable the appropriate, safe and secure installation of works. Articulate provides ladders, screwdrivers, hammers, and a spirit level and drill. Installation and de-installation Ensure all activity at Articulate premises and any off-site activity associated with projects comply with the relevant sections of regulations including Workplace, Health and Safety (WHS) and Occupational Health and Safety. Compliance with these regulations mainly involves following points (2.9 to 2.16). Ensure all rubbish from the installation and any public events is removed from Articulate premises. There is no rubbish collection at Articulate premises. Ensure all preparatory items and equipment are removed from Articulate premises before any Public Event as a storage area is not available. Avoid smoking at Articulate as it is a smoke-free zone. Avoid bringing pets to Articulate apart from those required by people with disabilities. Pets can be tied up outside the front or the back of the premises. Exercise care at Articulate by keeping tools and equipment safe and secure, using electrical and electronic equipment and installations in a safe manner, wearing gloves

Page 5 of 6 2.16 2.17 2.18 2.19 2.20 2.21 2.22 2.23 2.24 2.25

and otherwise protecting against spider-bite if working near old wood, and advising the Articulate liaison person in advance about sound and smells whilst installing. Exercise care to install the show in a safe manner to prevent visitors tripping or getting hurt by materials falling down or collapsing. This also applies to adjunct performances and events that may be part of the Project on or off-site. Arrange all electrical leads and tape/cover them in such a way as to prevent accidents that may be caused from tripping. If the floor is wet, you must use the “wet floor” sandwich board that is stored in the cupboard near the front door. Include a second person when arranging the track lighting as this is required by law. Before starting the lights must be turned off and a towel must be used when moving them. Bring Project elements and equipment onto Articulate premises from Tuesday on the first scheduled day of booking or speak to the Articulate liaison person about any particular needs regarding this. Rectify any changes, damage or residue caused to Articulate premises when de- installing such as cleaning including mopping the floor, and repairing any wall damage and painting it. See laminated information sheet ‘Articulate project space handy hints for leaving Articulate how you found it’. Completely remove the Project by midnight on the Monday of the scheduled closing of the Project. Premises need to be cleaned and restored to their found condition, which may include being painted and repaired. Ensure appropriate measures are taken in relation to matters that could result in censorship such as a sign at the public entry door warning people of nudity. Accept that the use of the space is not exclusive as other Articulate artists and tenants, and their invitees may access the space. Leave the front and back doors locked whilst installing and when you leave the premises. Leave detailed instructions on how to operate equipment for your artwork with your contact number inside the cover of the message/visitors’ book. Contact any co- exhibiting artist if there is an issue with the operation of their work. During the Project period

2.26

2.27 2.28

Provide a Project room sheet for visitors, and take professional standard photos at Public Events, particularly any opening, for Articulate to use to promote the Event on Facebook and the blog. Room sheets should include the following basic information: • Location: Articulate project space, 497 Parramatta Road, Leichhardt NSW 2040 Australia • Contact: http://articulate497.blogspot.com.au; [email protected]; artist contacts • Times: Year, dates and hours of opening of your Project and Public Events. (Standard Articulate opening times are 11am-5pm Friday – Sunday) Organise and oversee any Public Events (including openings), making sure the bar remains neat, dirty glasses are cleared regularly, food is topped up or taken away when finished, and rubbish is removed and all equipment put away at the end. Ensure Public Events comply with State Laws that mainly entails not selling alcohol, creating excessive noise, causing public nuisance or conducting activity that can cause disrepute to Articulate, and only using Articulate premises in the manner outlined in the Contract. The relevant legislation is The Liquor Act 1982 (NSW); Noise Control Act 1975

Page 6 of 6 2.29 2.30

2.31 2.32 2.33

(NSW); Protection of the Environment Act 1997 and 2000 (NSW); and Public Nuisance Laws, Local Government Act 1993 (NSW). Evidence of possible breach of these laws, such as a complaint from a neighbour about noise, can result in the bond being forfeited. Ensure safety and security of the Project and Articulate premises during opening hours and on leaving each day close the windows, turn off the air conditioning and electrical equipment, and lock the front and back doors. Ensure the Project is fully installed for public viewing from 11am – 5pm Friday – Sunday (except for the first Friday when it can open at the 6-8pm opening), and remains installed until 5pm on the last day of scheduled viewing (ie. that no work is de-installed prior to closing time), and that during opening hours the ARTICULATE OPEN sign is placed on the front of the building. Ensure the Project is invigilated for the hours advertised and that at the start of the period all of the Project’s electrical equipment is turned on, and then turned off at the end of the period without adjusting volumes. A mute function on all remote controls can be used when there are no visitors in the space. Accept that Articulate may need to cancel the Project and refund your money if circumstances are beyond the control of Articulate, such as the premises being determined as unsafe or damaged and in need of repair. Accept that breach of anything in the contract could result in the forfeiture of the bond in part or full.

Artist signature (print)



Articulate signatory







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Artist signature



Articulate signatory







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