Exhibit A
ANAHEIM UNION HIGH SCHOOL DISTRICT PERSONNEL COMMISSION District Office Board Room 501 N. Crescent Way, Anahiem, CA 92803 MINUTES REGULAR MEETING August 11, 2015 @ 4:00 p.m. District Office Board Room Electronically Recorded
Instructions on Public Comments: Persons wishing to address the Personnel Commission regarding an item scheduled for this meeting must submit the "Request to Address" card before consideration of that item. Persons wishing to address the Personnel Commission regarding an item within the Commissions subject matter jurisdiction, but not scheduled on this meeting's agenda, may speak during the Public Comments section by submitting the "Request to Address" card before the Commission reaches that section of the agenda. All speakers are limited to five (5) minutes. PERSONNEL COMMISSIONERS: Mr. Speed Castillo, Ms. Audrey Cherep, and Mr. Charles Darrington I.
General Functions: A. Call to Order: The Regular Meeting of the Personnel Commission was called to order at 4:00 p.m. B. Roll Call: Commissioners Castillo, Cherep, and Darrington were present. C. Pledge of Allegiance: Chairperson Darrington led all in attendance in the Pledge of Allegiance. D. Motion to Approve Agenda: August 11, 2015 It was moved and seconded to approve the agenda as submitted. The motion passed. Commissioner Speed Castillo Audrey Cherep Charles Darrington
M
S
Yes
No
Abstain
Absent
E. Motion to Approve Minutes: July 14, 2015 It was moved and seconded to approve the minutes with the following amendment. The motion passed. Commissioner Speed Castillo Audrey Cherep Charles Darrington
M
S
Yes
No
Abstain
Absent
F. Report from the Director of Classified Personnel: This is an opportunity for the Director of Classified Personnel to report on items relevant to Personnel Commission.
G.
General Comments o Executive Director of Classified Personnel, Brandon Tietze, addressed the audience for the first time in this role, and described his general philosophy and the framework of his proposed approach to the functioning of the Personnel Commission office. Mr. Tietze described key elements to his approach as including, genuine and empathetic customer service, real trust and strong collaboration between all leadership, union representatives, and staff, flexibility to meet changing demands, progressive and innovative personnel selection and HR practices, consistent and efficient work expectations, a proactive instead of reactive approach, complete transparency, and a positive, and generally light atmosphere, as much as possible.
Notes on New Agenda Format o Mr. Tietze described the changes made to the Personnel Commission agenda format.
Request for Special Meeting o Mr. Tietze requested a Special Personnel Commission meeting the week of August 24th. A meeting was tentatively scheduled for Thursday, August 27 th.
Personnel Commissioner Comments/Reports: This is time during which a Personnel Commissioner may make a brief announcement or report on his/her own activities relative to Commission business. This is not a time for discussion.
Vice Chairperson Castillo commended Mr. Tietze on his presentation and stated his support of the new agenda format. Mr. Castillo also mentioned that funeral services for former Board Member, Thomas Holguin, were being held Friday, August 14th.
Chairperson Darrington also stated his support of the new agenda format and the direction in which Mr. Tietze is moving the Personnel Commission staff with these changes.
H. Communications: This is an opportunity for the Director of Classified Personnel to present informational items of interest to the members of the Personnel Commission, which are not action items on the agenda. 1. AFSCME Report A. AFSCME Chapter President, Jack Janec, stated that he is looking forward to working with Mr. Tietze. 2. CSEA Report A. CSEA Chapter Vice President, Julie Payne, stated that CSEA also looks forward to working with Mr. Tietzte, and commented that their first meeting with Mr. Tietze was productive. 3. Board of Trustees/Superintendent Report A. None.
Personnel Commission MINUTES: August 11, 2015
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4. Asst. Superintendent of Human Resources Report A. Assistant Superintendent of Human Resources, Jaron Fried, Ed.D., stated that Superintendent Matsuda wished he could have attended the meeting, but was out of town. Dr. Fried stated his support of Mr. Tietze and his appreciation for the partnership developing between Human Resources Classified and Certificated. Dr. Fried briefly described the newly implemented Certificated hiring process, which he noted has growing similarity to the merit system selection process. I. Public Comments: Public Comments is the time when members of the audience may address the Personnel Commission on items not scheduled on the meeting’s agenda. All speakers are limited to five (5) minutes. When there is a large number of speakers, the Personnel Commission may reduce the allotted time to three (3) minutes per speaker. The Brown Act (Government Code) states that Personnel Commission members may not engage in discussion of issues raised during “Public Comments” except to ask clarifying questions, make a brief announcement, make a brief report on his or her own activities, or to refer the matter to staff. 1. None. II.
Consent Calendar: Items are considered routine, require no discussion, and are normally approved all at once by the Personnel Commission. However, members of the Personnel Commission, staff, or the public may request an item be clarified and/or discussed. A. Approval of Classified Personnel Eligibility List(s): Classification
# Eligibles
Athletic Facilities Worker II (Female) Athletic Facilities Worker II (Male) Food Service Assistant I Grounds Maintenance Worker Instructional Assistant – Adult Transition Instructional Assistant – Behavioral Support Instructional Assistant – Special Abilities Instructional Assistant – Specialized Academic Instruction Office Assistant Translator/Interpreter
5 20 79 16 27 26 30 28 190 6
List Extension (PC Rule §6.1.3.: Duration of Eligibility Lists) No List Extensions. It was moved and seconded to approve the Classified Personnel Eligibility List(s). The motion passed. Commissioner Speed Castillo Audrey Cherep Charles Darrington
Personnel Commission MINUTES: August 11, 2015
M
S
Yes
No
Abstain
Absent
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B. Approval of Advanced Step Placements: 1. Advanced Step Placements: a. Approve the Advanced Step Placement for new employee Raquel Melendez in the classification of Office Assistant – Bilingual (Spanish) at CSEA Range: 43, Step: 03 b. Approve the Advanced Step Placement for new employee Sherilyn Kile in the classification of Instructional Assistant – Special Abilities at CSEA Range: 51 Step: 02 It was moved and seconded to approve the Advanced Step Placements. The motion passed. Commissioner Speed Castillo Audrey Cherep Charles Darrington
III.
M
S
Yes
No
Abstain
Absent
Action/Discussion Items/or Other Information: A. Action Item(s): These items are presented for ACTION at this time. 1. Classification Revisions: Recommendation: Approve a. Approval of revisions to the Graphic Production Manager classification within the Media Services job family. i. Regarding Exhibit M, Mr. Tietze described the new job description/classification specification format. It was moved and seconded to approve the revised job classification of Graphic Production Manager. The motion passed. Commissioner Speed Castillo Audrey Cherep Charles Darrington
M
S
Yes
No
Abstain
Absent
B. Discussion Item(s): These items are submitted for discussion only. Any action that might be required will generally be scheduled for the next regularly scheduled meeting of the Commission.
No Discussion Items
C. Information Item(s): These items are placed on the agenda as information and do not require discussion. a. Advanced Step Placement Status Report
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b. Items Submitted for Board Approval – July i. Commissioner Cherep requested that the new hires be separated from promotions on this report in the future.
IV.
Next Regular Personnel Commission Meeting: Tuesday, September 8, 2015, at 4:00 p.m. - District Office Board Roo
V.
Closed Session: Public Comments for Closed Session Items ONLY: Persons wishing to address the Personnel Commission regarding an item scheduled for closed session must submit the “Request to Address” card prior to the start of closed session.
VI.
No Closed Session
Adjournment: There being no further business to come before the Personnel Commission, it is recommended that the meeting be adjourned TIME ADJOURNED: 4:45 p.m.
Submitted by:
_____________________ Brandon Tietze Secretary to the Personnel Commission Executive Director of Classified Personnel
If you wish to receive a full copy of the Personnel Commission Agenda Packet, please contact the Personnel Commission Office at (714)999-3549. Personnel Commission MINUTES: August 11, 2015
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