*** BVA Board Packet 1 ***

Bay View Academy Board of Directors Special Meeting   Announcement & Agenda  WHEN: May 6, 2014, 7:00 P.M.­10:00 P.M.  WHERE: Bay View Academy Community Room 2, 222 Casa Verde Way, Monterey    Call to Order  

Consent Items: These are routine items to be approved by the Board of Directors.  A director or member of the public  may request that a consent item be moved to the regular agenda.   Adopt agenda  Approve past minutes from 4/15/2014   

Comments and Questions from the Community: This is an opportunity for members of the BVA community to make  brief comments or ask questions on subjects not on the agenda. The Board President will briefly address questions from the  community.   Please limit comments to 3 minutes or less.  The public may only comment after an agenda item is introduced. After public comment is closed, discussion is limited to  board members and staff.  Board time keeper will remind speakers of the time remaining.   

Reports   Timing: Principal, 10­15 minutes. Other Reports, 5­10 minutes.  1. Principal    2. CVO  3. Treasurer  a. Financial Report  4. Committees  5. Board Member reports  Discussion and Action Items 

1. Common Core Expenditures   2. Enrichment Program Recommendations from Curriculum Committee  3. Update on Field Trip Form Language  Closed Session  1. Follow Up on Harassment Complaint  2. Director Background Check Update & Contract Review   3. Hiring Recommendations (Elisa)  Report from Closed Section  Requests for Future Agenda Items  1. Select Board Representative to CVO meeting  2. Principal Evaluation Report 

3. Board Meeting Ground Rules Agreement  4. LCAP & Budget Public Hearing  5. Budget & LCAP Approval, June 3rd  Adjournment    

Bay View Academy

831.717.4630 www.bayview­academy.org   222 Casa Verde Way, Monterey, CA 93940 

*** BVA Board Packet 2 ***

Board of Directors Special Meeting Minutes

Tuesday, April 15th, 2014 BVA Community Room, 222 Casa Verde Way, Monterey

Call to Order, Roll Call of board members: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse, Diane Gsell, Nancy Hendersen. Kendra Cabrera walked in at 7:15pm. Jon Roginski left at 9:33pm Other’s Present Elisa Tacconi (Principal BVA), Cathy Gomes, Bri Wedderburn, Karen Warfield, Kristi Abraham walked in at 7:22pm. Karen left at 7:30pm. Camilo Wilson arrived at 7:53pm and left at 8:12pm. Kristi, Bri, and Cathy left at 9:55pm when close session started.

Consent Items Meeting called to order by at _7:06_PM. Pledge recited.

Nancy makes motion to adopt agenda. Sheri seconds.

Voted yes: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn

McMasters, Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse, Diane Gsell, Nancy Hendersen. Voted no: none Abstained: none

*** BVA Board Packet 3 ***

Marilyn makes motion to adopt the minutes. Nancy seconds.

Voted yes: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn

McMasters, Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse, Diane Gsell, Nancy Hendersen. Voted no: none Abstained: none

Open comments: Jayme moves to have our annual meeting on June 17th. Sheri seconds Voted yes: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse, Diane Gsell, Nancy Hendersen, Kendra Cabrera. Voted no: none Abstained: none Comments and Questions from the Community: Karen suggested that the school calendar be in sync with the MPUSD’s calendar, asking that we look at the school ending date to align with summer programs. Cathy thanked everyone for their support to BVA. Reports Timing: Principal, 10-15 minutes. Other Reports, 5-10 minutes.  1. Principal   Hiring update (Elementary, 7th, MS Math, Director)   Second  Interviews and Offers   Assemblies:  Character Trait, Buddy Bench, Sea Otter  Classic  Vision/Hearing Screening   Health Talk for 5 & 6th grades   Smarter Balanced Pilot Testing going on  Spring Fling big success   Tech Challenge ­ one of the takeaways for students was how much teamwork,  collaboration and work involved to win an award in the competition  Fabulous bookfair  Enrichment Showcase this week  NIP Grant presentation for funding Play Structure­ Thursday, April 17, City Council     

*** BVA Board Packet 4 ***

2. CVO  The elections the 2nd Tue of May for new CVO officers  Full plan for teacher’s week (May 5­9th)  The dine and donate money goes to the general fund and it will be printed in the Star.  This  money doesn’t go to BVA  Special thanks:  Cathy & Kevin Gomes ­washing dishes, busing tables and more  Nancy Henderson donated cpk gift cards  Diane Gsell made an amazing cake that was auctioned off and donated her time during the  event.  Kendra­busing tables and jumping in wherever needed.  Mike donated golf.   Sheri made her famous pineapple upside down cake and donated her time the entire day.   Teachers who jumped in and bussed tables....very appreciated.  James and CLM donated numerous dinners at their restaurants, tickets to PBFW, hotels,  wine and the wine fridge. 

 This was the most successful spring fling.  3. Treasurer  Financials and budget both scheduled for next meeting  Should Donna from ARI be at next meeting (budget meeting)? Jayme will/has   inquired  a. Financial Report: About a year behind on special ed funding...paying for this year’s 

special education assessments using reimbursements from last year’s assessments.  MCOE accounting problem resulted in getting billed for last year’s services this year, and  this year’s services this year. Will go in greater detail next meeting.  b. Purchase Orders:  Motion to accept by: Jayme Fields  Seconded by: Glenn Pesenhofer  Voted yes: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters,  Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben  Nurse, Diane Gsell, Nancy Hendersen, Kendra Cabrera.  Voted no: none  Abstained: none 

  4. Committees:  Expectation Committee: Amount raised for capital campaign: $73K  Enrichment: CS Unplugged activity rehearsed with a group of 10 children over the  weekend. Activity was a success, looking for a date and time that would be best.  Suggestion: Saturday morning, 9­11 (10­12?). Potential to do it using some school time?  Requested sign up for children and adults to gauge interest. Provide paragraph description  and video.  Fund Raising: Is there a threshold of giving under which we want to contact families to 

*** BVA Board Packet 5 ***

request donations? Is it all people that haven’t donated? Some threshold of say, $100?  Recommendation from Diane to begin with just people who hadn’t donated...ensure there  is a Spanish speaker involved. Need to know what the volunteer hours contributed for  families that have not donated funds before phone calls are made. Clarification made that  goal is $600 per student (not $600 per family). Do we need some sort of multiple touch for  people we do not contact the first attempt?   Neighborhood Improvement Project grant for $56K being reviewed for approval on  Thursday, 7:00pm at Monterey City Council Chambers. In addition, traffic flow project for  $60­80K in design funding.  5. Board Member reports  a. Marylin will be following up with Solar City to have solar panels installed on the roof here  at BVA.  Discussion and Action Items 

1. Lottery Procedures:  Discussion on priorities for the lottery.  Discussion on making a mandatory  pre­orientation of  a BVA information meeting before the lottery takes place.  Attending  (physically present or electronic) this qualifies the child to have his/her name in the lottery.  Make  sure that this is advertised on the website.  Brian will look at data on this for some future meeting.  Motion to postpone by: Jayme Fields  Seconded by: Glenn Pesenhofer  Voted yes: Lisa Bernardi, Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters,  Glenn Pesenhofer, Jon Roginski, Michael Spiller, Brian Greenshields, James Velarde, Ben  Nurse, Diane Gsell, Nancy Hendersen, Kendra Cabrera.  Voted no: none  Abstained: none  

  2. School Calendar 

*** BVA Board Packet 6 ***

 

Jayme Fields motions to accept the calendar (as above and as mentioned in the board packet for April  5th)  with whatever composition of vacation and conference week Elisa decides is in the best interest of  BVA.  Seconded by:  Kendra.   Voted yes: Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Jon Roginski,  Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen,  Kendra Cabrera.  Voted no: Glenn Pesenhofer,  Abstained: Lisa Bernardi,  Diane Gsell,  Jon moves that the calendar not be brought to the board for approval, and rather the principal creates it  and brings it to the board as a notice starting with future calendars  

Seconded by:  Michael Spiller   Voted yes: Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Jon Roginski,  Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen,  Kendra Cabrera, Lisa Bernardi,  Diane Gsell, Glenn Pesenhofer,  Voted no: none  Abstained: none 

*** BVA Board Packet 7 ***

3. Vice President Position:  Diane decided to step aside from the VP position, so that someone  who is truly interested in being president would step up.    Jon moves that Brian  be the interim VP until someone else steps up,   Seconded by:  Ralucca.   Voted yes: Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Jon Roginski,  Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen,  Kendra Cabrera, Lisa Bernardi,  Diane Gsell, Glenn Pesenhofer,  Voted no: none  Abstained: none 

4. Organizational Planning (Jon)  talked about having a grand vision and a mission statement for  BVA, and how to come up with the plan and implement it.  Do we need a shift in the way we  handle crisis events?  Jon proposes that the crisis events should be looked at earlier, so they  don’t become crisis.  Jon asked the board if we are willing to have some longer days regularly,  so that we can have more time and concentration on particular problems.  He proposes that we  have working groups with a goal (instead of committees), and once achieved, that working group  expires, and we move on to the next objective.  This could be done at an annual meeting, but Jon  suggests that we have a few more even before that, with the hope that we are a few steps ahead  in order to help the school achieve its vision rather than just solve emergency problems.  Jon will  put together a timeline with dates, and outline of topics for a series of quarterly meetings for the  next 18 months.  5. Intensive Summer Spanish Language Camp (Ralucca)  The Lyceum is ready to offer a Spanish Summer camp at Bay View Academy. The Lyceum will  have 2 student teachers from MIIS available and qualified for this.  The summer camp will be a  2­week curriculum, followed by a possible virtual exchange program (Skype or something similar  to this, with a school in South America).  MIIS is planning on two groups for these students just  finishing 5­6th and 3rd and 4th.   Logistics:  2 classes of 12 students each (12 that just finished 3rd and 4th grade, and then 12 that just  finished 5th and 6th grade), using 3A and 3B classes and the playground for breaks.    Dates: It will take place the weeks of 7th and 14th of July. That could be followed by a free e­pal  program to improve conversation and writing skills.  Cost: $150 for a 2­week program, for 3 hours/day (Mon­Fri from 9am to noon).  Using Lyceum’s insurance.  Camp is open to the public, it is not just for BVA students.  Kids should bring snacks for breaks (playground next to the two classrooms).  Ralucca will contact Maria for possible partnering schools.  Ralucca will look into janitorial service for the two weeks, and who will open and close the school.  Look into possible other dates so that we can janitorial service and staff around anyway.  Marilyn motioned the concept as described above.  Kendra seconds. 

*** BVA Board Packet 8 ***

Voted yes: Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Jon Roginski,  Michael Spiller, Brian Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen,  Kendra Cabrera, Diane Gsell, Glenn Pesenhofer,  Voted no: Lisa Bernardi  Abstained: none 

6. Fostering New Families (Lisa).  Families whose children are in 6th grades are happy to be foster  families for the new BVA families, to build the BVA culture: importance of attending CVO,  volunteering time, being part of the community.  A working group on this will be lead by Lisa and  it comprises of Kristi, Jo Greenshields and Bri, and they will report back by end of June.  7. Teacher Board Representative Update:  Options that the committee discussed regarding the  teacher’s representation on the board, as a board member, as presented in the board packages.  We will find out in November if and what we can do regarding such position.  In the meantime,  we are waiting for the teachers to let us know what their plan is for attendance till November,  with the possibility of different teachers rotating for the board meetings.  8. Select Attendees to CCSA Board Governance Seminar, May 8th, Alameda County Office of  Education: Ben outlined the topics to be included in the seminar and highlighted their value to the  board.  Brian asked regarding the deadline for sign­up.  Additional board members discussed  their scheduling and carpooling and discussion concluded with an email to the Board to provide  sign­up information directly to interested participants.  9. Board Meeting Ground Rules Agreement­postponed  10. Board Representative to CVO meeting  ­Lisa  Non board members left before the close session.  Closed Session  1. Hiring Recommendations (Elisa)  2. Follow Up on Harassment Complaint  Report from Closed Section: 

Marilyn motioned to approve the hires as Elisa presented.  Sheri seconds.  Voted yes: Ralucca Gera, Sheri Shaw, Jayme Fields, Marilyn McMasters, Michael Spiller,  Brian Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen, Kendra Cabrera,  Diane Gsell, Glenn Pesenhofer, Lisa Bernardi  Voted no: none  Abstained: none 

James motioned to approve the director hire as the committee suggested pending the  background check.  James asked the committee to share the background check before the final  hire.  Sheri seconds.  Voted yes: Sheri Shaw, Jayme Fields, Marilyn McMasters, Michael Spiller, Brian  Greenshields, James Velarde, Ben Nurse,  Nancy Hendersen, Kendra Cabrera, Diane  Gsell,  Voted no: Glenn Pesenhofer 

*** BVA Board Packet 9 ***

Abstained: Lisa Bernardi, Ralucca Gera.  motion passes.  Requests for Future Agenda Items  1. Select Board Representative to CVO meeting    2. Board Meeting Ground Rules Agreement 

3. 4. 5. 6.

Closed session recommendation for additional hires  Enrichment program  Follow up on the field trip language  Budget 

Adjournment:  11:17pm     

*** BVA Board Packet 10 ***

Principal’s Report  5­6­14    City of Monterey Neighborhood Improvement Program approved $55,000 for play structure­  Thank you to Stephan Russo, Coco Gsell for speaking at NIP meeting, as well as all of the letter  writers and supporters at the meeting    Just Run­ We won 1st place in our group and $1,000 (Thank you Coach Brian)    Love and Logic:  Classroom observations and consultation, Parent night on Bullying    Dia de Los Niños Event (Thank you Maria and parent volunteers)    BTSA­ Teacher Induction Program Completed by Kellie Simms, Karina Barger, Jessica Guzzi­  Congratulations!      Field Trips:  3rd Tech Museum, 6th MEarth, 1st Beach Clean up, 4th Cooper Molera Adobe, 3rd  Grade Walk and Swim program    Wellness Committee:  Taste a Rainbow Day    Clubs:  Ukulele, Art, Counseling, Drama, Spanish    Sports:  Basketball, Running, Cheer/Dance    Staff Meetings/PD/PLC/Peer Support continues­ planned framework for 2014­15 thematic units,  using 3 year transition plan for Next Generation Science Standards (NGSS)    Enrichment Showcase was a success (Art, Music, Spanish, Drama)    LCAP update:  Surveys completed, First Strategic Planning meeting took place, next step­  advisory group review, write the plan, link budget to LCAP, present LCAP and budget to Board,  Board approves LCAP and Budget at separate meeting    Pilot of State Assessment:  CAASP­ Smarter Balanced Assessment (3rd­6th grades)    5th Grade State Science Assessment­ STAR    Audit Visit    This Week:  Teacher Appreciation Week, MCOE Charter Report, Governance Academy,  Character Trait assembly, Curriculum Committee, MS Orientation, DLI Language Day   

BVA  Statistics  

*** BVA Board Packet 11 ***

Week  of:  5/2/2014     Grade   Enrolled   Offers   Today’s   Out   Absences   K1   24       K2   24    2       1A   23       1B   25            1     2A     24       2B   24                     3A   28            2         3B   30    3                   4th        30            4               5th   30          1             6th   30          1             7th                   Total   292            14       Today’s  ADA:      

 

Hot  Lunch  Sales  to  date:   Suspensions:

Waitlist   2013/14      92      28     11     9        18     31   24     213  

 

Waitlist   2014/15                118                  48            35              26        20        20        49        22    338  

Accepted   2014/15                48                  1            1                              2                      52  

FRL   ELD   SpEd   (+504)        3      7        2        7      6        2        4      5        1    10      10        2        4      6          6      3        4        4      7        4        9      7        7    10   6        4    13      2        9    12      4        4             82   63      39  

   98.47%   $18,790.44

17

Transitional Kindergarten Current Year:

4

Transitional Kindergarten 2014-2015:

4

Total number of applications after Lottery: 38 Total number declined enrollment: 6 Kinders (3 of which enrolled at ISM)

           

Math   Intervention            6            6            4            3            6            5            6            9            7            8          10                    70  

Reading   Intervention                    5                    5                    7                    4                    5                    4                    7                    5                    5                    5                    1                                  53  

*** BVA Board Packet 12 ***

Facility Committee Agenda  4­24­14  4:30­5:30pm  Community Room 2  In Attendance:  Ben Nurse, Elisa Tacconi, Diane Gsell, Jayme Fields    1.  Short and long­term facility plan  2014­15  Enrichment teachers on carts or add 1­2 portables or rent 3 rooms at alternate site  2015­16  Add 1­3 Portables or add an additional site for Middle School (6­7­8­Math­Community  Room­Intervention)  2016­17  Add additional rooms at alternate site (6­6­7­8­Math­Community Rooms­Intervention)  2017­18  Add additional rooms at alternate site (6­6­7­7­8­Math­Community Rooms­Intervention)  2018­19  Add additional rooms at alternate site (6­6­7­7­8­8­Math­Community  Rooms­Intervention)    Action:  Letter to MPUSD with in­district student enrollment projections (Elisa)    2.  Space for a Community Room/Computer Lab    3.  Portables   ● Rent through MPUSD  ● Lease our own  ● Timeline    4.  Facility Lease possibilities for 2015­16 and beyond  Action:  ● Walk­Through  Monte Vista to evaluate similar school facility  ● Walk­Through Bay View Elementary  ● Walk­Through Larkin School site  ● Look into neighborhood buildings:  church (Jayme), commercial, building sites (Ben)    5.  Playground structure  ● CVO funding  ● Update on MPUSD funds ($20,000)  ● NIP grant update­ the vote is tonight, we find out if we get funded  ● Playground company review      Next Meeting:  May 15th at 3:30pm  

*** BVA Board Packet 13 ***

Local Control Accountability Plan (LCAP) Committee Minutes  4­24­14  3:30pm­4:30pm  Community Room 2    1.  Review LCAP timeline  ● January­ Form committee and advisory groups  ● January­ Develop surveys  ● January­ Review 8 goals areas  ● March/April­ Send out surveys  ● Late April­ Review surveys and use for setting strategic planning process  ● Early May­  Strategic planning on May 1st  ● May­  Advisory groups review plan on May 1st  ● LCAP and LCFF Budget in Board Packet by May 16th  ● Late May­ Public Hearing at May 20th Board Meeting on LCAP and Budget  ● June­  Board adopts LCFF budget and LCAP at June 3rd Meeting  ● June­ MCOE approves LCAP and LCFF budget  ● July 1­  LCAP and LCFF budget due to State    2.  Review Surveys and Feedback (based on 8 areas of LCAP)  ● Students­ by April 29th  ● Staff­ done  ● Parents­ by April 29th    3.  Form LCAP Committee  ● Students  ● Staff  ● Board  ● Parents    4.  Form Advisory Groups  ● EL  ● Low­socio economic group    5.  Strategic Planning Process  ● Posters of the three categories, including the eight priorities (summary of survey results  in LCAP draft format)  ● Blank poster paper along side each poster  ● Need:  Sticky poster paper and markers  ● Process:  Stake­holders walk around room, reading posters.  Poster monitors are  stationed at each poster to answer questions.  ● EL advisory group will work with an interpreter and notes will be taken  ● At the end of the planning session, each monitor reads the charts and comments,  stakeholders make final comments.    Next Meeting:  May 1, 2014 Strategic Planning and Advisory Groups 

Bay View Academy Balance Sheet March 31, 2014

*** BVA Board Packet 14 ***

ASSETS Current Assets Cash in Union Bank x8780 Cash in Rabobank x3159 Cash in SBB&T - CVO x9115 Cash in County Treasury Due from Grantor Gov-IDEA Deposits/Prepaid Expenses Deposits/Prepaid Exp Deposits/Prepaid Exp

$

32,773.50 158,440.52 18,434.20 206,699.64 48.56 1,968.62 654.00 419.85

Total Current Assets

419,438.89

Property and Equipment Total Property and Equipment

0.00

Other Assets Total Other Assets

0.00

Total Assets

$

419,438.89

LIABILITIES AND CAPITAL Current Liabilities State Unemployment Ins Payable Worker's Compensation Payable One-sixth Withholding Payable Aflac Pre/Post Tax Payable Health Premiums Payable Due to CVO x9115 Due to Grantor Govern-PCSGP

$

165.20 (1,157.88) 36,012.16 1,330.16 14,440.46 18,434.20 2,053.80

Total Current Liabilities

71,278.10

Long-Term Liabilities Total Long-Term Liabilities

0.00

Total Liabilities Capital Beginning Fund Balance Net Income

71,278.10 302,595.43 45,565.36

Total Capital

348,160.79

Total Liabilities & Capital 5/2/14 at 9:43 PM

$ Unaudited - For Management Purposes Only

419,438.89

Bay View Academy

2013/14Cash Flow Worksheet

*** BVA Board Packet 15 *** Actuals through the month of March Beginning Cash Revenues Block Grant - General EPA Funding State Aid Portion In Lieu Tax Portion Special Education-IDEA, Part B Federal Revenues-CNSP Other Fed Rev-NCLB-Title I Other Fed Rev-NCLB-Title II Federal Revenues - Other State Revenues-CNSP California Lottery All Other State Revenues-Mandated Cost All Other State Revenues-CCSS Food Service Revenue Other Local Revenue-Capital Campaign Other Local Revenue-Grants/Misc Other Local Revenue-Fundraising Other Local Revenue-Fundraising-CVO Other Local Revenue-After School Transfers of Apportionments-SpEd Total Revenues Expenses Certificated Classified Employee Benefits Books and Supplies Services & Operational Expenses SPED Encroachment Debt Service Interest-LOC Debt Service Interest-Revolv Loan Total Expenses Net Increase/Decrease in Fund Balance Adjustments and Prior Year Current Year Adjustments Payroll Liabilities Payroll Reserve for Summer Pay Employee Receivable Accounts Receivable Prepaid Expenses Accounts Payable Due to PTO x9115 Other Sources/Uses All Other Financing Sources Capital Outlay Sites/Site Improvement Debt Service Principal Payments-LOC Debt Service Principal Payments-Revolv Loan Prior Year Transactions Accounts Receivable Prepaid Expenses Accounts Payable Loans Payable Payroll Liabilities Total Adjustments and Prior Year Net Change and Ending Cash Balance

Budget Forecast

YTD Actual

Budget Remain

261,920 635,220 813,960 25,029 26,880 0 0 0 1,965 46,962 3,155 47,829 23,874 60,000 19,040 8,500 38,000 70,444 124,536

200,482 442,328 518,504 0 9,931 0 0 0 725 19,563 3,214 47,829 15,770 85,463 21,455 10,724 12,605 71,732 60,090

61,438 192,892 295,456 25,029 16,949 0 0 0 1,240 27,399 -59 0 8,104 -25,463 -2,415 -2,224 25,395 -1,288 64,446

2,207,314

1,520,415

686,899

954,916 255,130 317,794 258,522 365,228 0 818 406

696,258 182,797 231,685 142,108 220,779 0 818 406

2,152,814

1,474,851

54,500

Jul 357,335

9,251

Aug 341,176

100,681 38,617

Sep 327,015

51,782 69,551 77,234

Oct 399,028

38,452 51,489

Nov 351,552

38,452 51,489

Dec 240,813

Jan 211,720

Feb 215,153

51,783 15,129 51,489

76,904 51,489

46,954 51,489

1,064

5,907

2,960

72

434 18,128

220

1,436 3,155 24,029 2,058 5,076 155 231

1,420 4,315 3,809 275

2,326 4,048 2,734 529

1,622 3,811 1,470 341

Mar 202,466

96,917 46,954 145,207

Apr 416,348

May 349,693

Jun 255,977

61,438 27,135 72,604 6,257 5,240

Total 357,335

Estimated Accruals

Budget Variance

5,439 4,966

261,920 469,463 736,316 12,514 20,278 0 0 0 1,488 29,632 3,214 47,829 22,454 97,463 21,455 11,024 38,000 100,561 82,242

0 165,757 77,644 12,515 7,526 0 0 0 550 17,330 0 0 0 0 0 0 0 0 42,294

0 0 0 0 -925 0 0 0 -73 0 -59 0 1,420 -37,463 -2,415 -2,524 0 -30,117 0

72,604 6,257 2,688

72,604

389 10,069

197

177

2,626 4,000

2,865 4,000

1,194 4,000

100 25,395 11,423 8,593

100

100

11,967 8,593

2,419

59

1,769 7,945 96 106

23,800 2,881 8,578 7,335 6,341

2,255 4,067 4,338 36

8,979 4,558

10,428 4,558

9,249 7,791

9,175

8,032

9,142 34,537

8,636 8,646

9,284

162,751

262,487

119,112

133,820

137,389

206,177

126,149

363,245

173,831

109,270

152,337

1,955,854

323,616

-72,155

258,658 72,333 86,109 116,414 144,449 0 0 0

13,500 4,417 11,312 12,047 21,497

81,828 13,420 20,930 33,038 25,257

85,530 23,468 30,391 22,134 18,387

85,303 21,720 26,609 8,560 16,909

86,531 26,052 29,839 17,252 42,878

84,966 22,189 27,612 9,496 26,060

83,840 20,283 28,034 10,823 33,663

86,379 26,626 28,506 17,120 17,375

88,380 24,623 28,454 11,637 18,752

86,219 24,111 28,703 57,805 48,150

86,219 24,111 28,703 20,305 48,150

86,219 24,111 28,703 38,305 48,150

57

57

105

64

123

954,916 255,130 317,794 258,522 365,228 0 818 406

0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0

677,963

63,590

174,473

179,967

159,158

202,656

170,388

176,767

176,006

171,846

244,988

207,488

225,488

2,152,814

0

0

-54,306

-11,722

82,520

-40,046

-68,836

-32,999

29,410

-49,857

191,399

-71,157

-98,217

-73,150

-196,960

6,665

-11,071 4,502 168

738 4,502 348

-512 4,502 -66

654 4,502 -3,468 -25,000 -1,005

1,883 4,502

12,976 4,502 3,534

-11,960 4,502 -151

15,122 4,502 151

4,502

4,502

4,502

25,000 -669

-2,233

1,058

20,202

-19,557

232

707 2,054 -469

-56 70 19

1,494 47,552 1,520 2,847 12,605 8,090

818

-516

-900 -1,655

-132,253

-626

1,278

-20,833

-20,833

11,527

8,200

-38,347

-7,253

1,650

14,493 49,517 0 0 -3,042 2,054 1,056 0 0 0 0 -132,253

-44,987

-49,517

0

0

-49,517 240,716 8,892 -34,575 -75,000 -44,855

158,984 7,682 -20,074 -75,000 -39,593 38,147

19,468 650 -14,500

-2,439

42,488

49

4,551

240,716 8,892 -34,575 -75,000 -44,855 27,003

560

-5,262 -10,507

-7,431

-41,902

3,905

-25,977

37,171

22,482

4,502

4,502

Net Change in Cash Position

-16,159

-14,161

72,013

-47,476

-110,738

-29,094

3,433

-12,687

213,882

-66,655

-93,716

-68,600

357,335

Ending Cash Balance Union Bank Union Bank-CVO Rabobank Cash in County Treasury

341,176 254,062 17,378 2 69,734 0

327,015 78,232 15,723 2 233,058 0

399,028 38,007 15,097 2 345,923 0

351,552 152,774 16,374 2 182,402 0

240,813 43,159 36,577 2 161,075 0

211,720 39,992 17,021 25,002 129,705 0

215,153 15,921 17,252 116,327 65,653 0

202,466 23,886 16,784 44,234 117,561 1

416,348 32,774 18,434 158,441 206,700 0

349,693

255,977

187,377

187,377

349,693

255,977

187,377

0 0 0 0 0 0

461,476

5/2/14 9:46 PM

*** BVA Board Packet 16 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Revenues LCFF Sources Federal Revenues Other State Revenues Other Local Revenues

1,687,486 55,242 97,828 261,971

1,711,100 51,909 99,911 344,394

1,161,316 9,931 71,332 277,841

549,784 41,978 28,579 66,553

67.87 19.13 71.40 80.68

Total Revenues

2,102,527

2,207,314

1,520,420

686,894

68.88

Expenses Certificated Salaries Teacher Salaries Administrator Salaries

784,139 157,600

792,317 162,600

574,321 121,937

217,996 40,663

72.49 74.99

Total Certificated Salaries

941,739

954,917

696,258

258,659

72.91

Classified Salaries Paraeducator Salaries Support Services Salaries Supervisor Salaries Office/Technical Salaries

135,172 9,300 0 103,090

127,533 28,945 0 98,651

90,503 21,563 0 70,730

37,030 7,382 0 27,921

70.96 74.50 0.00 71.70

Total Classified Salaries

247,562

255,129

182,796

72,333

71.65

Employee Benefits STRS/PERS OASDI/Medicare Health and Welfare Unemployment Insurance Workers' Compensation Other Benefits

86,574 36,717 108,414 10,208 25,570 0

94,281 37,572 163,803 606 21,534 0

67,501 27,093 121,134 438 15,519 0

26,780 10,479 42,669 168 6,015 0

71.60 72.11 73.95 72.28 72.07 0.00

Total Employee Benefits

267,483

317,796

231,685

86,111

72.90

25,000 63,300 12,000 45,050 0 44,121

34,386 51,368 41,950 62,818 0 68,000

26,936 26,060 15,253 30,945 0 42,915

7,450 25,308 26,697 31,873 0 25,085

78.33 50.73 36.36 49.26 0.00 63.11

Total Books and Supplies

189,471

258,522

142,109

116,413

54.97

Services/Operating Expensts Travel/Conferences Dues/Memberships Insurance Operations/Housekeeping Rentals/Leases/Repairs Professional Services Communications

5,000 5,000 29,236 30,000 89,591 204,201 6,250

7,500 5,000 18,820 5,000 93,981 227,115 7,813

2,098 1,812 18,819 0 49,193 146,935 1,923

5,402 3,188 1 5,000 44,788 80,180 5,890

27.97 36.24 99.99 0.00 52.34 64.70 24.61

Total Services/Operating Expenses

369,278

365,229

220,780

144,449

60.45

Books and Supplies Books/Reference Instructional Materials/Suppli Supplies/Stores Non-Capitalized Equipment Non-Capaltized Food Service Supplies

5/2/14 at 9:50 PM

For Management Purposes Only

Page: 1

*** BVA Board Packet 17 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Capital Outlay Sites/Site Improvements Capital Equipment

0 0

0 0

0 0

0 0

0.00 0.00

Total Capital Outlay

0

0

0

0

0.00

Other Outgo Other Transfers

0

0

0

0

0.00

Total Other Outgo

0

0

0

0

0.00

2,015,533

2,151,593

1,473,628

677,965

68.49

Other Sources and Uses Other Sources Other Sources Charter School Loans

0 0

0 0

0 0

0 0

0.00 0.00

Total Other Sources

0

0

0

0

0.00

Other Uses Debt Service Interest Debt Service Principal

(650) 0

(1,224) 0

(1,224) 0

0 0

100.00 0.00

Total Other Uses

(650)

(1,224)

(1,224)

0

100.00

Total Other Sources and Uses

(650)

(1,224)

(1,224)

0

100.00

86,344

54,497

45,568

8,929

Total Expenses

Net Increase/Decrease in Fund Balance

5/2/14 at 9:50 PM

For Management Purposes Only

Page: 2

*** BVA Board Packet 18 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Revenues State and Local Revenues LCFF Sources 801214000000000 Education Protection Account 801500000000000 State Aid Entitlement 809600000000000 In-Lieu Tax Transfers

236,955 645,995 804,536

261,920 635,220 813,960

200,482 442,328 518,506

61,438 192,892 295,454

76.54 69.63 63.70

1,687,486

1,711,100

1,161,316

549,784

67.87

Oth Federal Rev-IDEA Part B Federal Child Nutrition School

27,379 27,863

25,029 26,880

0 9,931

25,029 16,949

0.00 36.95

Total Federal Revenues

55,242

51,909

9,931

41,978

19.13

State Child Nutrition School Mandated Cost Reimbursements State Lottery Revenue-Non-Prop State Lottery Rev-Non-Prop-PY State Lottery Revenue-Prop 20 State Lottery Rev-Prop 20-PY Other State Revenue Other State Revenues-CCSS

2,086 3,160 29,140 7,082 7,050 1,710 0 47,600

1,965 3,155 29,264 8,263 7,080 2,355 0 47,829

725 3,155 8,946 8,263 0 2,355 59 47,829

1,240 0 20,318 0 7,080 0 (59) 0

36.90 100.00 30.57 100.00 0.00 100.00 0.00 100.00

Total Other State Revenues

97,828

99,911

71,332

28,579

71.40

Total LCFF Sources Federal Revenues 818133100000000 822053100000000

Other State Revenues 852053100000000 855000000000000 856011000000000 856011000000001 856063000000000 856063000000001 859000000000000 859074050000000

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 1

*** BVA Board Packet 19 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Other Local Revenues 863453100000000 866000000000000 869900000000000 869990100000000 869990200000000 869990250000000 869990300000000 869990450000000 869990500000000 869990550000000 869990600000000 869990650000000 869990700000000 869990720000000 869990750000000 869990800000000 869992000000000 879265005000000

Food Service Revenue Interest Other Local Revenues Oth Local Rev-Capital Campaign Other Local Rev-Rotary Grant Other Local Rev-ASA Grant-Math Other Local Rev-Cmty Foun-Math Other Local Rev-Athletics Other Local Rev-Unrestr Grants Other Local Rev-Music Grant Other Local Rev-Art Grant Oth Local Rev-Fundraising-CVO Oth Local Rev-School Fundraise Oth Local-Fundraise Pass Thru Oth Local Rev-Spirit Wear Other Local Rev-Field Trips Other Local Rev-After School Transfers of Apportion-Cty Total Other Local Revenues Total Revenues

5/2/14 at 9:56 PM

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

27,998 250 0 70,000 0 0 0 0 0 0 0 0 0 0 0 2,000 70,444 91,279

23,874 600 1,401 60,000 2,665 2,640 3,000 1,000 1,860 230 144 38,000 8,500 0 1,000 4,500 70,444 124,536

15,770 582 1,401 85,463 2,665 2,640 3,000 1,148 2,860 230 159 12,605 8,008 2,717 1,042 5,729 71,732 60,090

8,104 18 0 (25,463) 0 0 0 (148) (1,000) 0 (15) 25,395 492 (2,717) (42) (1,229) (1,288) 64,446

66.06 97.00 100.00 142.44 100.00 100.00 100.00 114.80 153.76 100.00 110.42 33.17 94.21 0.00 104.20 127.31 101.83 48.25

261,971

344,394

277,841

66,553

80.68

2,102,527

2,207,314

1,520,420

686,894

68.88

For Management Purposes Only

Page: 2

*** BVA Board Packet 20 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Expenses Certificated Salaries Teacher Salaries 110100001110000 110111001110000 110114001110000 110133105711200 110165005711200 110200001110000 110400001110000 117500001110000

Administrator Salaries 121000001131100 130100001127000 130165005721000 137500001127000

Teacher Salaries-Regular Teacher Salaries-Reg-Lottery Teacher Salaries-EPA Teacher Salaries-Reg-IDEA Teacher Salaries-Reg-SpEd Teacher Salaries-Substitute Certificated Teachers-Hourly Teacher Stipend/Bonus

299,045 0 236,955 0 33,600 25,000 189,539 0

232,554 37,527 261,920 25,029 8,571 25,000 200,018 1,698

94,443 30,545 261,920 24,436 0 15,858 145,421 1,698

138,111 6,982 0 593 8,571 9,142 54,597 0

40.61 81.39 100.00 97.63 0.00 63.43 72.70 100.00

Total Teacher Salaries

784,139

792,317

574,321

217,996

72.49

Dean of Students/Counselor Principal Salaries-Regular Coordinator Salaries-SpEd Admin Stipend/Bonus

50,000 102,000 5,600 0

50,000 102,000 5,600 5,000

36,364 76,500 4,073 5,000

13,636 25,500 1,527 0

72.73 75.00 72.73 100.00

Total Administrator Salaries

157,600

162,600

121,937

40,663

74.99

0

0

0

0

0.00

941,739

954,917

696,258

258,659

72.91

532,001 386,908 72.73 Cert teacher 33,600 24,436 72.73 Cert teacher-SpEd

Other Certificated Salaries Total Other Certificated Salaries Total Certificated Salaries

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 3

*** BVA Board Packet 21 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Classified Salaries Paraeducator Salaries 210100001110000 210165005711300 210200001110000 210500001142000

Class Teach/Inst Aide Sal-Reg Class Teach/Inst Aide Sal-SpEd Class Teach/Inst Aide Sal-Sub Class Teacher Salary-Athletic

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

37,200 50,472 2,500 45,000

25,697 51,836 5,000 45,000

15,182 37,313 5,281 32,727

10,515 14,523 (281) 12,273

59.08 71.98 105.62 72.73

135,172

127,533

90,503

37,030

70.96

9,300 0

8,878 20,067

6,919 14,644

1,959 5,423

77.93 72.98

9,300

28,945

21,563

7,382

74.50

0

0

0

0

0.00

Cler/Office/Tech Salaries-Reg Cler/Office/Tech Stipend/Bonus Consultants Before School Assistant

98,602 0 1,000 3,488

94,310 50 1,000 3,291

68,280 50 0 2,400

26,030 0 1,000 891

72.40 100.00 0.00 72.93

Total Office/Technical Salaries

103,090

98,651

70,730

27,921

71.70

Total Classified Salaries

247,562

255,129

182,796

72,333

71.65

Total Paraeducator Salaries Support Services Salaries 220153101137000 Food Services Salary-Reg 221100001181000 Maintenance Salary-Reg Total Support Services Salaries Supervisor Salaries Total Supervisor Salaries Office/Technical Salaries 240100001127000 247500001127000 290100001127000 290200001139000

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 4

*** BVA Board Packet 22 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Employee Benefits STRS/PERS 310100001110000 310100001127000 310100001131100 310165005711200 310165005721000 320200001127000 320200001142000 320200001181000 320265005711300

OASDI/Medicare 330100001110000 330100001127000 330100001131100 330165005711200 330165005721000 330200001110000 330200001127000 330200001139000 330200001142000 330200001181000 330253101137000 330265005711300

Health and Welfare 340100001110000 340100001127000 340100001131100 340165005711200 340200001127000 340200001142000 5/2/14 at 9:56 PM

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

STRS-Certificated STRS-Certificated STRS-Certificated STRS-Certificated-SpEd STRS-Certificated-SpEd PERS-Classified PERS-Classified PERS-Classified PERS-Classified-SpEd

56,351 8,415 4,125 2,772 462 7,718 5,138 0 1,593

56,912 8,828 4,125 2,772 462 10,791 5,149 2,247 2,995

40,035 6,724 3,000 2,016 336 7,813 3,745 1,626 2,206

16,877 2,104 1,125 756 126 2,978 1,404 621 789

70.35 76.17 72.73 72.73 72.73 72.40 72.73 72.36 73.66

Total STRS/PERS

86,574

94,281

67,501

26,780

71.60

Social Sec/Medicare Cert Social Sec/Medicare Cert Social Sec/Medicare Cert Social Sec/Medicare Cert-SpEd Social Sec/Medicare Cert-SpEd Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class-CNSP Social Sec/Medicare Class-SpEd

15,068 1,479 725 487 81 3,037 7,558 267 3,443 0 711 3,861

15,272 1,552 725 487 81 2,348 7,233 252 3,443 1,535 679 3,965

11,764 1,174 519 354 59 1,566 4,553 184 2,476 1,106 529 2,809

3,508 378 206 133 22 782 2,680 68 967 429 150 1,156

77.03 75.64 71.59 72.69 72.84 66.70 62.95 73.02 71.91 72.05 77.91 70.84

Total OASDI/Medicare

36,717

37,572

27,093

10,479

72.11

Health & Welfare Certificated Health & Welfare Certificated Health & Welfare Certificated Health & Welfare Cert-SpEd Health & Welfare Classified Health & Welfare Class Tea-PE

77,438 7,744 0 0 15,488 7,744

107,995 8,576 7,976 7,216 8,576 0

80,124 6,432 5,832 5,072 6,432 0

27,871 2,144 2,144 2,144 2,144 0

74.19 75.00 73.12 70.29 75.00 0.00

For Management Purposes Only

Page: 5

*** BVA Board Packet 23 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

340200001181000 340265005711300

Health & Welfare Class Health & Welfare Class Tea Total Health and Welfare

5/2/14 at 9:56 PM

July 1 Revised Budget 0 0

2nd Interim Revision 7,861 15,603

108,414

163,803

For Management Purposes Only

Actuals to Remaining Date Budget 5,717 2,144 11,525 4,078 121,134

42,669

Percent 72.73 73.86 73.95

Page: 6

*** BVA Board Packet 24 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Unemployment Insurance 350100001110000 350100001127000 350100001131100 350165005711200 350165005721000 350200001110000 350200001127000 350200001139000 350200001142000 350200001181000 350253101137000 350265005711300

Workers' Compensation 360100001110000 360100001127000 360100001131100 360165005711200 360165005721000 360200001110000 360200001127000 360200001139000 360200001142000 360200001181000 360253101137000 360265005711300

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Unemployment Ins Cert Unemployment Ins Cert Unemployment Ins Cert Unemployment Ins Cert-SpEd Unemployment Ins Cert-SpEd Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class-CNSP Unemployment Ins Class-SpEd

4,900 245 245 245 245 1,633 735 245 245 0 490 980

379 54 25 17 3 15 48 2 23 10 4 26

275 41 18 12 2 10 34 1 16 7 3 19

104 13 7 5 1 5 14 1 7 3 1 7

72.56 75.93 72.00 70.59 66.67 66.67 70.83 50.00 69.57 70.00 75.00 73.08

Total Unemployment Insurance

10,208

606

438

168

72.28

Workers Comp Cert Workers Comp Cert Workers Comp Cert Workers Comp Cert-SpEd Workers Comp Cert-SpEd Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class-CNSP Workers Comp Class-SpEd

16,137 2,193 1,075 722 120 854 2,141 75 968 0 200 1,085

13,545 1,895 885 595 99 592 1,632 64 769 344 171 943

9,777 1,437 634 434 72 395 1,062 46 581 263 134 684

3,768 458 251 161 27 197 570 18 188 81 37 259

72.18 75.83 71.64 72.94 72.73 66.72 65.07 71.88 75.55 76.45 78.36 72.53

Total Workers' Compensation

25,570

21,534

15,519

6,015

72.07

0

0

0

0

0.00

267,483

317,796

231,685

86,111

72.90

Other Benefits Total Other Benefits Total Employee Benefits 5/2/14 at 9:56 PM

For Management Purposes Only

Page: 7

*** BVA Board Packet 25 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Books and Supplies Books/Reference 411000001110000 411074051110000 411090201110000

Actuals to Date

Remaining Budget

Percent

Textbooks/Core Curricula Textbooks/CCSS Textbooks/Core Curr-Rotary

25,000 0 0

25,000 9,000 386

25,417 1,133 386

(417) 7,867 0

101.67 12.59 100.00

Total BooksReference

25,000

34,386

26,936

7,450

78.33

27,740 8,760 3,000 23,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

20,765 9,435 3,500 1,229 988 2,640 3,000 3,500 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300 311 300

8,044 2,326 3,535 490 988 197 2,465 3,441 300 300 300 296 300 300 0 300 300 300 0 21 273 81 253 127 128 133 311 200

12,721 7,109 (35) 739 0 2,443 535 59 0 0 0 4 0 0 300 0 0 0 300 279 27 219 47 173 172 167 0 100

38.74 24.65 101.00 39.87 100.00 7.46 82.17 98.31 100.00 100.00 100.00 98.67 100.00 100.00 0.00 100.00 100.00 100.00 0.00 7.00 91.00 27.00 84.33 42.33 42.67 44.33 100.00 66.67

Instructional Materials/Supplies 431000001110000 Instruct Materials/Supplies 431063001110000 Instruct Mtls/Supplies-P20 431065005711900 Instruct Mtls/Supplies-SpEd 431074051110000 Instruct Materials/Sup-CCSS 431090201110000 Instruct Mtls/Supplies-Rotary 431090251110000 Instruct Mtl/Supplies-Math-ASA 431090301110000 Instruct Mtls/Supply-Cmty Fnd 431090601110000 Instruct Mtls/Supplies-Art 43110000111000A Teacher Mtls/Supplies-K1 43110000111000B Teacher Mtls/Supplies-K2 43110000111000C Teacher Mtls/Supplies-1A 43110000111000D Teacher Mtls/Supplies-1B 43110000111000E Teacher Mtls/Supplies-2A 43110000111000F Teacher Mtls/Supplies-2B 43110000111000G Teacher Mtls/Supplies-3A 43110000111000H Teacher Mtls/Supplies-3B 43110000111000I Teacher Mtls/Supplies-4 43110000111000J Teacher Mtls/Supplies-5 43110000111000K Teacher Mtls/Supplies-6 43110000111000L Teacher Mtls/Supplies-ELD 43110000111000M Teacher Mtls/Supplies-Math Int 43110000111000N Teacher Mtls/Supplies-Read Int 43110000111000O Teacher Mtls/Supplies-Art 43110000111000P Teacher Mtls/Supplies-Spanish 43110000111000Q Teacher Mtls/Supplies-Music 43110000111000R Teacher Mtls/Supplies-Drama 43110000113110A Teacher Mtls/Supplies-Counsel 43110000114200A Teacher Mtls/Supplies-PE 5/2/14 at 9:56 PM

2nd Interim Revision

For Management Purposes Only

Page: 8

*** BVA Board Packet 26 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

43116500571190A 43119025111000M

Teacher Mtls/Supplies-SpEd Teacher Mtls/Supplies-Math-ASA Total Instructional Materials/Supplies

5/2/14 at 9:56 PM

July 1 Revised Budget 0 0

2nd Interim Revision 300 0

63,300

51,368

For Management Purposes Only

Actuals to Remaining Date Budget 271 29 80 (80) 26,060

25,308

Percent 90.33 0.00 50.73

Page: 9

*** BVA Board Packet 27 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Supplies/Stores 432000001127000 432000001181000 432053101137000 432090451142000 432090501127000 432090751127000 432590651127000 432590721127000

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

All Other Materials/Supplies All Other Mtls/Supplies-Custod All Other Mtls/Supply-Food Svc All Other Mtls/Supply-Athletic All Other Mtls/Supplies-Swim All Other Mtls/Supp-Spiritwear All Oth Mtls-Fundraising-CVO All Oth Mtl-Fundraise Pass Thr

12,000 0 0 0 0 0 0 0

12,000 9,000 250 1,000 300 1,400 18,000 0

4,999 4,574 236 1,204 134 1,389 0 2,717

7,001 4,426 14 (204) 166 11 18,000 (2,717)

41.66 50.82 94.40 120.40 44.67 99.21 0.00 0.00

Total Supplies/Stores

12,000

41,950

15,253

26,697

36.36

10,000 11,250 0 23,800 0 0 0 0 0

3,000 7,000 45 0 1,293 10,000 230 30,000 11,250

1,533 8,161 45 0 734 10,008 230 9,083 1,151

1,467 (1,161) 0 0 559 (8) 0 20,917 10,099

51.10 116.59 100.00 0.00 56.77 100.08 100.00 30.28 10.23

45,050

62,818

30,945

31,873

49.26

0

0

0

0

0.00

Food Service Expenditures

44,121

68,000

42,915

25,085

63.11

Total Food Service Supplies

44,121

68,000

42,915

25,085

63.11

Total Books and Supplies

189,471

258,522

142,109

116,413

54.97

Non-Capitalized Equipment 441000001110000 Non-Cap Equip-Teacher/Student 441000001127000 Non-Capitalized Equip-Admin 441000001142000 Non-Capitalized Equip-PE 441074051110000 Non-Cap Equip-Teacher-CCSS 441090201110000 Non-Cap Equip-Rotary Grant 441090401142000 Non-Capitalized Equip-PE 441090551110000 Non-Capitalized Equip-Music 442074051110000 NonCap Cptr-Teach/Student-CCSS 442100001127000 Non-Cap Equip-Tech-Admin Total Non-Capitalized Equipment Non-Capaltized Fixed Assets Total Non-Capaltized Fixed Assets Food Service Supplies 470053101137000

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 10

*** BVA Board Packet 28 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Services/Operating Expensts Subagreements for Services Total Subagreements for Services Travel/Conferences 523000001110000 523000001127000

Dues/Memberships 531000001110000 531000001127000

Insurance 540000001127000

0

0

0

0

0.00

Travel/Conference/Mileage Travel/Conference/Mileage

2,500 2,500

5,000 2,500

1,029 1,069

3,971 1,431

20.58 42.76

Total Travel/Conferences

5,000

7,500

2,098

5,402

27.97

Dues and Memberships Dues and Memberships

2,000 3,000

2,000 3,000

1,420 392

580 2,608

71.00 13.07

Total Dues/Memberships

5,000

5,000

1,812

3,188

36.24

Insurance

29,236

18,820

18,819

1

99.99

Total Insurance

29,236

18,820

18,819

1

99.99

5,000 25,000

5,000 0

0 0

5,000 0

0.00 0.00

Total Operations/Housekeeping

30,000

5,000

0

5,000

0.00

Equipment Rental/Lease Equipment Repair Facilities Other Space Rental Other Space Rental Property/Building Impr/Repair

6,625 0 79,406 1,560 0 2,000

10,000 700 79,067 1,560 654 2,000

6,667 800 39,533 939 654 600

3,333 (100) 39,534 621 0 1,400

66.67 114.29 50.00 60.19 100.00 30.00

Operations/Housekeeping 550300001181000 Security Alarm 550400001181000 Contracted Janitorial

Rentals/Leases/Repairs 561000001127000 561500001127000 562100001187000 562200001187000 562290501187000 563000001187000

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 11

*** BVA Board Packet 29 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

Total Rentals/Leases/Repairs

5/2/14 at 9:56 PM

July 1 Revised Budget 89,591

2nd Interim Revision 93,981

For Management Purposes Only

Actuals to Remaining Date Budget 49,193 44,788

Percent 52.34

Page: 12

*** BVA Board Packet 30 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Professional Services 581090801110000 582000000076000 583000001127000 583500001127000 584000000073000 585000001127000 585200000071910 585600001127000 585800001127000 585853101137000 585865005711900 585892001139000 585900001127000 586500001127000 587500001110000 587500001127000 587553101137000 587574051110000 589900001127000

Field Trips/Transportation Oversight Fee Advertising/Staff Recruitment Marketing/Outreach Financial Services Contracts Legal Services Contracts Audit Services Contracts Technology Consulting Other Svcs/Op Exp/Fees-Admin Other Svcs/Op Exp/Fee-Food Svc Other Svcs/Op Exp-Instr-SpEd Other Svcs/Op Exp-After School Other Svcs/Op Exp-Bank Charges Background Check/Fingerprint Prof Development Expense-Instr Prof Development Expense-Admin Prof Development Exp-Food Svce Prof Development Exp-CCSS Reserve for Undefined Expenses

Actuals to Date

Remaining Budget

Percent

4,000 16,507 1,500 0 57,000 6,000 12,500 1,000 6,250 0 12,500 70,444 0 1,500 10,000 0 0 0 5,000

4,000 17,111 1,000 500 56,430 6,000 9,000 7,500 10,000 750 25,000 70,444 2,300 1,500 7,500 300 180 7,600 0

5,324 5,780 0 200 42,394 3,082 4,485 750 8,704 597 3,825 56,355 1,639 503 6,987 280 180 5,850 0

(1,324) 11,331 1,000 300 14,036 2,918 4,515 6,750 1,296 153 21,175 14,089 661 997 513 20 0 1,750 0

133.10 33.78 0.00 40.00 75.13 51.37 49.83 10.00 87.04 79.60 15.30 80.00 71.26 33.53 93.16 93.33 100.00 76.97 0.00

204,201

227,115

146,935

80,180

64.70

Postage and Shipping Internet Services Telephone/Cell Phones

1,250 2,500 2,500

1,563 3,125 3,125

371 630 922

1,192 2,495 2,203

23.74 20.16 29.50

Total Communications

6,250

7,813

1,923

5,890

24.61

369,278

365,229

220,780

144,449

60.45

0

0

0

0

0.00

Total Professional Services Communications 591000001127000 592000001127000 593000001127000

2nd Interim Revision

Total Services/Operating Expenses Capital Outlay Total Capital Outlay Other Outgo 5/2/14 at 9:56 PM

For Management Purposes Only

Page: 13

*** BVA Board Packet 31 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget Total Other Outgo Total Expenses

5/2/14 at 9:56 PM

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

0

0

0

0

0.00

2,015,533

2,151,593

1,473,628

677,965

68.49

For Management Purposes Only

Page: 14

*** BVA Board Packet 32 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

July 1 Revised Budget

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent

Other Sources and Uses Other Sources 898000000000000 898053100000000 898065000000000

Other Uses 743800000091000

Contrib from Unrestr Resource Contrib from Unrestr Res-CNSP Contrib from Unrestr Res-SpEd

0 0 0

(56,757) 26,193 30,564

0 0 0

(56,757) 26,193 30,564

0.00 0.00 0.00

Total Other Sources

0

0

0

0

0.00

Debt Svcs Interest Payments

(650)

(1,224)

(1,224)

0

100.00

Total Other Uses

(650)

(1,224)

(1,224)

0

100.00

Total Other Sources and Uses

(650)

(1,224)

(1,224)

0

100.00

86,344

54,497

45,568

8,929

Net Increase/Decrease in Fund Balance

5/2/14 at 9:56 PM

For Management Purposes Only

Page: 15

*** BVA Board Packet 33 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Revenues State and Local Revenues LCFF Sources 801214000000000 Education Protection Account 801500000000000 State Aid Entitlement 809600000000000 In-Lieu Tax Transfers

96,917 46,954 145,207

261,920 635,220 813,960

200,482 442,328 518,506

61,438 192,892 295,454

76.54 69.63 63.70

289,078

1,711,100

1,161,316

549,784

67.87

Oth Federal Rev-IDEA Part B Federal Child Nutrition School

0 0

25,029 26,880

0 9,931

25,029 16,949

0.00 36.95

Total Federal Revenues

0

51,909

9,931

41,978

19.13

State Child Nutrition School Mandated Cost Reimbursements State Lottery Revenue-Non-Prop State Lottery Rev-Non-Prop-PY State Lottery Revenue-Prop 20 State Lottery Rev-Prop 20-PY Other State Revenue Other State Revenues-CCSS

0 0 0 0 0 0 59 0

1,965 3,155 29,264 8,263 7,080 2,355 0 47,829

725 3,155 8,946 8,263 0 2,355 59 47,829

1,240 0 20,318 0 7,080 0 (59) 0

36.90 100.00 30.57 100.00 0.00 100.00 0.00 100.00

Total Other State Revenues

59

99,911

71,332

28,579

71.40

Total LCFF Sources Federal Revenues 818133100000000 822053100000000

Other State Revenues 852053100000000 855000000000000 856011000000000 856011000000001 856063000000000 856063000000001 859000000000000 859074050000000

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 1

*** BVA Board Packet 34 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Other Local Revenues 863453100000000 866000000000000 869900000000000 869990100000000 869990200000000 869990250000000 869990300000000 869990450000000 869990500000000 869990550000000 869990600000000 869990650000000 869990700000000 869990720000000 869990750000000 869990800000000 869992000000000 879265005000000

Actuals to Date

Remaining Budget

Food Service Revenue Interest Other Local Revenues Oth Local Rev-Capital Campaign Other Local Rev-Rotary Grant Other Local Rev-ASA Grant-Math Other Local Rev-Cmty Foun-Math Other Local Rev-Athletics Other Local Rev-Unrestr Grants Other Local Rev-Music Grant Other Local Rev-Art Grant Oth Local Rev-Fundraising-CVO Oth Local Rev-School Fundraise Oth Local-Fundraise Pass Thru Oth Local Rev-Spirit Wear Other Local Rev-Field Trips Other Local Rev-After School Transfers of Apportion-Cty

1,494 0 0 47,552 0 0 0 0 1,000 0 0 12,605 130 2,717 87 433 8,090 0

23,874 600 1,401 60,000 2,665 2,640 3,000 1,000 1,860 230 144 38,000 8,500 0 1,000 4,500 70,444 124,536

15,770 582 1,401 85,463 2,665 2,640 3,000 1,148 2,860 230 159 12,605 8,008 2,717 1,042 5,729 71,732 60,090

8,104 18 0 (25,463) 0 0 0 (148) (1,000) 0 (15) 25,395 492 (2,717) (42) (1,229) (1,288) 64,446

66.06 97.00 100.00 142.44 100.00 100.00 100.00 114.80 153.76 100.00 110.42 33.17 94.21 0.00 104.20 127.31 101.83 48.25

Total Other Local Revenues

74,108

344,394

277,841

66,553

80.68

363,245

2,207,314

1,520,420

686,894

68.88

Total Revenues

5/2/14 at 9:57 PM

2nd Interim Revision

Percent Actuals to Total Budget

For Management Purposes Only

Page: 2

*** BVA Board Packet 35 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Expenses Certificated Salaries Teacher Salaries 110100001110000 110111001110000 110114001110000 110133105711200 110165005711200 110200001110000 110400001110000 117500001110000

Teacher Salaries-Regular Teacher Salaries-Reg-Lottery Teacher Salaries-EPA Teacher Salaries-Reg-IDEA Teacher Salaries-Reg-SpEd Teacher Salaries-Substitute Certificated Teachers-Hourly Teacher Stipend/Bonus

43,273 5,091 0 24,436 (21,382) 5,375 18,033 0

232,554 37,527 261,920 25,029 8,571 25,000 200,018 1,698

94,443 30,545 261,920 24,436 0 15,858 145,421 1,698

138,111 6,982 0 593 8,571 9,142 54,597 0

40.61 81.39 100.00 97.63 0.00 63.43 72.70 100.00

74,826

792,317

574,321

217,996

72.49

Dean of Students/Counselor Principal Salaries-Regular Coordinator Salaries-SpEd Admin Stipend/Bonus

4,545 8,500 509 0

50,000 102,000 5,600 5,000

36,364 76,500 4,073 5,000

13,636 25,500 1,527 0

72.73 75.00 72.73 100.00

Total Administrator Salaries

13,554

162,600

121,937

40,663

74.99

0

0

0

0

0.00

88,380

954,917

696,258

258,659

72.91

Total Teacher Salaries Administrator Salaries 121000001131100 130100001127000 130165005721000 137500001127000

Other Certificated Salaries Total Other Certificated Salaries Total Certificated Salaries

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 3

*** BVA Board Packet 36 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Classified Salaries Paraeducator Salaries 210100001110000 210165005711300 210200001110000 210500001142000

Class Teach/Inst Aide Sal-Reg Class Teach/Inst Aide Sal-SpEd Class Teach/Inst Aide Sal-Sub Class Teacher Salary-Athletic

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

2,165 5,885 1,044 4,091

25,697 51,836 5,000 45,000

15,182 37,313 5,281 32,727

10,515 14,523 (281) 12,273

59.08 71.98 105.62 72.73

13,185

127,533

90,503

37,030

70.96

1,057 1,742

8,878 20,067

6,919 14,644

1,959 5,423

77.93 72.98

2,799

28,945

21,563

7,382

74.50

0

0

0

0

0.00

Cler/Office/Tech Salaries-Reg Cler/Office/Tech Stipend/Bonus Consultants Before School Assistant

8,283 0 0 356

94,310 50 1,000 3,291

68,280 50 0 2,400

26,030 0 1,000 891

72.40 100.00 0.00 72.93

Total Office/Technical Salaries

8,639

98,651

70,730

27,921

71.70

24,623

255,129

182,796

72,333

71.65

Total Paraeducator Salaries Support Services Salaries 220153101137000 Food Services Salary-Reg 221100001181000 Maintenance Salary-Reg Total Support Services Salaries Supervisor Salaries Total Supervisor Salaries Office/Technical Salaries 240100001127000 247500001127000 290100001127000 290200001139000

Total Classified Salaries

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 4

*** BVA Board Packet 37 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Employee Benefits STRS/PERS 310100001110000 310100001127000 310100001131100 310165005711200 310165005721000 320200001127000 320200001142000 320200001181000 320265005711300

OASDI/Medicare 330100001110000 330100001127000 330100001131100 330165005711200 330165005721000 330200001110000 330200001127000 330200001139000 330200001142000 330200001181000 330253101137000 330265005711300

Health and Welfare 340100001110000 340100001127000 5/2/14 at 9:57 PM

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

STRS-Certificated STRS-Certificated STRS-Certificated STRS-Certificated-SpEd STRS-Certificated-SpEd PERS-Classified PERS-Classified PERS-Classified PERS-Classified-SpEd

5,027 701 375 252 42 948 468 199 390

56,912 8,828 4,125 2,772 462 10,791 5,149 2,247 2,995

40,035 6,724 3,000 2,016 336 7,813 3,745 1,626 2,206

16,877 2,104 1,125 756 126 2,978 1,404 621 789

70.35 76.17 72.73 72.73 72.73 72.40 72.73 72.36 73.66

Total STRS/PERS

8,402

94,281

67,501

26,780

71.60

Social Sec/Medicare Cert Social Sec/Medicare Cert Social Sec/Medicare Cert Social Sec/Medicare Cert-SpEd Social Sec/Medicare Cert-SpEd Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class Social Sec/Medicare Class-CNSP Social Sec/Medicare Class-SpEd

1,673 122 64 44 7 245 607 27 310 131 81 444

15,272 1,552 725 487 81 2,348 7,233 252 3,443 1,535 679 3,965

11,764 1,174 519 354 59 1,566 4,553 184 2,476 1,106 529 2,809

3,508 378 206 133 22 782 2,680 68 967 429 150 1,156

77.03 75.64 71.59 72.69 72.84 66.70 62.95 73.02 71.91 72.05 77.91 70.84

Total OASDI/Medicare

3,755

37,572

27,093

10,479

72.11

Health & Welfare Certificated Health & Welfare Certificated

9,290 715

107,995 8,576

80,124 6,432

27,871 2,144

74.19 75.00

For Management Purposes Only

Page: 5

*** BVA Board Packet 38 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

340100001131100 340165005711200 340200001127000 340200001181000 340265005711300

Health & Welfare Certificated Health & Welfare Cert-SpEd Health & Welfare Classified Health & Welfare Class Health & Welfare Class Tea Total Health and Welfare

5/2/14 at 9:57 PM

March 2014 715 715 715 715 1,360

2nd Interim Revision 7,976 7,216 8,576 7,861 15,603

14,225

163,803

For Management Purposes Only

Actuals to Remaining Date Budget 5,832 2,144 5,072 2,144 6,432 2,144 5,717 2,144 11,525 4,078 121,134

42,669

Percent Actuals to Total Budget 73.12 70.29 75.00 72.73 73.86 73.95

Page: 6

*** BVA Board Packet 39 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Unemployment Insurance 350100001110000 350100001127000 350100001131100 350165005711200 350165005721000 350200001110000 350200001127000 350200001139000 350200001142000 350200001181000 350253101137000 350265005711300

Workers' Compensation 360100001110000 360100001127000 360100001131100 360165005711200 360165005721000 360200001110000 360200001127000 360200001139000 360200001142000 360200001181000 360253101137000 360265005711300

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Unemployment Ins Cert Unemployment Ins Cert Unemployment Ins Cert Unemployment Ins Cert-SpEd Unemployment Ins Cert-SpEd Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class Unemployment Ins Class-CNSP Unemployment Ins Class-SpEd

36 4 2 2 0 2 4 0 2 1 1 3

379 54 25 17 3 15 48 2 23 10 4 26

275 41 18 12 2 10 34 1 16 7 3 19

104 13 7 5 1 5 14 1 7 3 1 7

72.56 75.93 72.00 70.59 66.67 66.67 70.83 50.00 69.57 70.00 75.00 73.08

Total Unemployment Insurance

57

606

438

168

72.28

Workers Comp Cert Workers Comp Cert Workers Comp Cert Workers Comp Cert-SpEd Workers Comp Cert-SpEd Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class Workers Comp Class-CNSP Workers Comp Class-SpEd

1,279 150 79 54 9 62 142 7 73 31 20 108

13,545 1,895 885 595 99 592 1,632 64 769 344 171 943

9,777 1,437 634 434 72 395 1,062 46 581 263 134 684

3,768 458 251 161 27 197 570 18 188 81 37 259

72.18 75.83 71.64 72.94 72.73 66.72 65.07 71.88 75.55 76.45 78.36 72.53

Total Workers' Compensation

2,014

21,534

15,519

6,015

72.07

Other Benefits 5/2/14 at 9:57 PM

For Management Purposes Only

Page: 7

*** BVA Board Packet 40 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Total Other Benefits Total Employee Benefits

5/2/14 at 9:57 PM

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

0

0

0

0

0.00

28,453

317,796

231,685

86,111

72.90

For Management Purposes Only

Page: 8

*** BVA Board Packet 41 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Books and Supplies Books/Reference 411000001110000 411074051110000 411090201110000

Actuals to Date

Remaining Budget

Textbooks/Core Curricula Textbooks/CCSS Textbooks/Core Curr-Rotary

1,445 0 0

25,000 9,000 386

25,417 1,133 386

(417) 7,867 0

101.67 12.59 100.00

Total BooksReference

1,445

34,386

26,936

7,450

78.33

331 1,376 0 0 0 47 463 0 0 0 0 0 0 0 0 0 0 0 0 0 37 0 0 127

20,765 9,435 3,500 1,229 988 2,640 3,000 3,500 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300 300

8,044 2,326 3,535 490 988 197 2,465 3,441 300 300 300 296 300 300 0 300 300 300 0 21 273 81 253 127

12,721 7,109 (35) 739 0 2,443 535 59 0 0 0 4 0 0 300 0 0 0 300 279 27 219 47 173

38.74 24.65 101.00 39.87 100.00 7.46 82.17 98.31 100.00 100.00 100.00 98.67 100.00 100.00 0.00 100.00 100.00 100.00 0.00 7.00 91.00 27.00 84.33 42.33

Instructional Materials/Supplies 431000001110000 Instruct Materials/Supplies 431063001110000 Instruct Mtls/Supplies-P20 431065005711900 Instruct Mtls/Supplies-SpEd 431074051110000 Instruct Materials/Sup-CCSS 431090201110000 Instruct Mtls/Supplies-Rotary 431090251110000 Instruct Mtl/Supplies-Math-ASA 431090301110000 Instruct Mtls/Supply-Cmty Fnd 431090601110000 Instruct Mtls/Supplies-Art 43110000111000A Teacher Mtls/Supplies-K1 43110000111000B Teacher Mtls/Supplies-K2 43110000111000C Teacher Mtls/Supplies-1A 43110000111000D Teacher Mtls/Supplies-1B 43110000111000E Teacher Mtls/Supplies-2A 43110000111000F Teacher Mtls/Supplies-2B 43110000111000G Teacher Mtls/Supplies-3A 43110000111000H Teacher Mtls/Supplies-3B 43110000111000I Teacher Mtls/Supplies-4 43110000111000J Teacher Mtls/Supplies-5 43110000111000K Teacher Mtls/Supplies-6 43110000111000L Teacher Mtls/Supplies-ELD 43110000111000M Teacher Mtls/Supplies-Math Int 43110000111000N Teacher Mtls/Supplies-Read Int 43110000111000O Teacher Mtls/Supplies-Art 43110000111000P Teacher Mtls/Supplies-Spanish 5/2/14 at 9:57 PM

2nd Interim Revision

Percent Actuals to Total Budget

For Management Purposes Only

Page: 9

*** BVA Board Packet 42 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

43110000111000Q 43110000111000R 43110000113110A 43110000114200A 43116500571190A 43119025111000M

Teacher Mtls/Supplies-Music Teacher Mtls/Supplies-Drama Teacher Mtls/Supplies-Counsel Teacher Mtls/Supplies-PE Teacher Mtls/Supplies-SpEd Teacher Mtls/Supplies-Math-ASA Total Instructional Materials/Supplies

5/2/14 at 9:57 PM

March 2014 0 0 0 200 0 40

2nd Interim Revision 300 300 311 300 300 0

2,621

51,368

For Management Purposes Only

Actuals to Remaining Date Budget 128 172 133 167 311 0 200 100 271 29 80 (80) 26,060

25,308

Percent Actuals to Total Budget 42.67 44.33 100.00 66.67 90.33 0.00 50.73

Page: 10

*** BVA Board Packet 43 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Supplies/Stores 432000001127000 432000001181000 432053101137000 432090451142000 432090501127000 432090751127000 432500001127000 432590651127000 432590721127000

All Other Materials/Supplies All Other Mtls/Supplies-Custod All Other Mtls/Supply-Food Svc All Other Mtls/Supply-Athletic All Other Mtls/Supplies-Swim All Other Mtls/Supp-Spiritwear All Oth Mtl-Fundraising-School All Oth Mtls-Fundraising-CVO All Oth Mtl-Fundraise Pass Thr Total Supplies/Stores

Non-Capitalized Equipment 441000001110000 Non-Cap Equip-Teacher/Student 441000001127000 Non-Capitalized Equip-Admin 441000001142000 Non-Capitalized Equip-PE 441090201110000 Non-Cap Equip-Rotary Grant 441090401142000 Non-Capitalized Equip-PE 441090551110000 Non-Capitalized Equip-Music 442074051110000 NonCap Cptr-Teach/Student-CCSS 442100001127000 Non-Cap Equip-Tech-Admin Total Non-Capitalized Equipment

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

97 317 19 372 0 0 (1,295) 0 2,717

12,000 9,000 250 1,000 300 1,400 0 18,000 0

4,999 4,574 236 1,204 134 1,389 0 0 2,717

7,001 4,426 14 (204) 166 11 0 18,000 (2,717)

41.66 50.82 94.40 120.40 44.67 99.21 0.00 0.00 0.00

2,227

41,950

15,253

26,697

36.36

330 0 0 (559) 1,290 0 555 0

3,000 7,000 45 1,293 10,000 230 30,000 11,250

1,533 8,161 45 734 10,008 230 9,083 1,151

1,467 (1,161) 0 559 (8) 0 20,917 10,099

51.10 116.59 100.00 56.77 100.08 100.00 30.28 10.23

1,616

62,818

30,945

31,873

49.26

0

0

0

0

0.00

3,728

68,000

42,915

25,085

63.11

Non-Capaltized Fixed Assets Total Non-Capaltized Fixed Assets Food Service Supplies 470053101137000

5/2/14 at 9:57 PM

Food Service Expenditures

For Management Purposes Only

Page: 11

*** BVA Board Packet 44 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

Total Food Service Supplies Total Books and Supplies

5/2/14 at 9:57 PM

March 2014 3,728

2nd Interim Revision 68,000

11,637

258,522

For Management Purposes Only

Actuals to Remaining Date Budget 42,915 25,085 142,109

116,413

Percent Actuals to Total Budget 63.11 54.97

Page: 12

*** BVA Board Packet 45 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Services/Operating Expensts Subagreements for Services Total Subagreements for Services

0

0

0

0

0.00

Travel/Conference/Mileage Travel/Conference/Mileage

60 900

5,000 2,500

1,029 1,069

3,971 1,431

20.58 42.76

Total Travel/Conferences

960

7,500

2,098

5,402

27.97

Dues and Memberships Dues and Memberships

0 0

2,000 3,000

1,420 392

580 2,608

71.00 13.07

Total Dues/Memberships

0

5,000

1,812

3,188

36.24

Insurance

1,568

18,820

18,819

1

99.99

Total Insurance

1,568

18,820

18,819

1

99.99

Operations/Housekeeping 550300001181000 Security Alarm

0

5,000

0

5,000

0.00

0

5,000

0

5,000

0.00

175 0 0 104

10,000 700 79,067 1,560

6,667 800 39,533 939

3,333 (100) 39,534 621

66.67 114.29 50.00 60.19

Travel/Conferences 523000001110000 523000001127000

Dues/Memberships 531000001110000 531000001127000

Insurance 540000001127000

Total Operations/Housekeeping Rentals/Leases/Repairs 561000001127000 561500001127000 562100001187000 562200001187000 5/2/14 at 9:57 PM

Equipment Rental/Lease Equipment Repair Facilities Other Space Rental

For Management Purposes Only

Page: 13

*** BVA Board Packet 46 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

562290501187000 563000001187000

Other Space Rental Property/Building Impr/Repair Total Rentals/Leases/Repairs

Actuals to Remaining Date Budget 654 0 600 1,400

Percent Actuals to Total Budget 100.00 30.00

March 2014 0 0

2nd Interim Revision 654 2,000

279

93,981

49,193

44,788

52.34

0

0

0

0

0.00

Direct Costs Transfers Total Direct Costs Transfers

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 14

*** BVA Board Packet 47 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014 Professional Services 581090801110000 582000000076000 583000001127000 583500001127000 584000000073000 585000001127000 585200000071910 585600001127000 585800001127000 585853101137000 585865005711900 585892001139000 585900001127000 586500001127000 587500001110000 587500001127000 587553101137000 587574051110000

Field Trips/Transportation Oversight Fee Advertising/Staff Recruitment Marketing/Outreach Financial Services Contracts Legal Services Contracts Audit Services Contracts Technology Consulting Other Svcs/Op Exp/Fees-Admin Other Svcs/Op Exp/Fee-Food Svc Other Svcs/Op Exp-Instr-SpEd Other Svcs/Op Exp-After School Other Svcs/Op Exp-Bank Charges Background Check/Fingerprint Prof Development Expense-Instr Prof Development Expense-Admin Prof Development Exp-Food Svce Prof Development Exp-CCSS

Actuals to Date

Remaining Budget

427 0 0 0 4,679 253 0 0 11 42 2,281 7,044 217 0 800 0 0 0

4,000 17,111 1,000 500 56,430 6,000 9,000 7,500 10,000 750 25,000 70,444 2,300 1,500 7,500 300 180 7,600

5,324 5,780 0 200 42,394 3,082 4,485 750 8,704 597 3,825 56,355 1,639 503 6,987 280 180 5,850

(1,324) 11,331 1,000 300 14,036 2,918 4,515 6,750 1,296 153 21,175 14,089 661 997 513 20 0 1,750

133.10 33.78 0.00 40.00 75.13 51.37 49.83 10.00 87.04 79.60 15.30 80.00 71.26 33.53 93.16 93.33 100.00 76.97

15,754

227,115

146,935

80,180

64.70

Postage and Shipping Internet Services Telephone/Cell Phones

0 90 100

1,563 3,125 3,125

371 630 922

1,192 2,495 2,203

23.74 20.16 29.50

Total Communications

190

7,813

1,923

5,890

24.61

18,751

365,229

220,780

144,449

60.45

Total Professional Services Communications 591000001127000 592000001127000 593000001127000

2nd Interim Revision

Percent Actuals to Total Budget

Total Services/Operating Expenses Capital Outlay 5/2/14 at 9:57 PM

For Management Purposes Only

Page: 15

*** BVA Board Packet 48 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Total Capital Outlay

0

0

0

0

0.00

Total Other Outgo

0

0

0

0

0.00

171,844

2,151,593

1,473,628

677,965

68.49

Other Outgo

Total Expenses

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 16

*** BVA Board Packet 49 ***

Bay View Academy Income Statement For the Nine Months Ending March 31, 2014

March 2014

2nd Interim Revision

Actuals to Date

Remaining Budget

Percent Actuals to Total Budget

Other Sources and Uses Other Sources 898000000000000 898053100000000 898065000000000

Other Uses 743800000091000

Contrib from Unrestr Resource Contrib from Unrestr Res-CNSP Contrib from Unrestr Res-SpEd

0 0 0

(56,757) 26,193 30,564

0 0 0

(56,757) 26,193 30,564

0.00 0.00 0.00

Total Other Sources

0

0

0

0

0.00

Debt Svcs Interest Payments

0

(1,224)

(1,224)

0

100.00

Total Other Uses

0

(1,224)

(1,224)

0

100.00

Total Other Sources and Uses

0

(1,224)

(1,224)

0

100.00

191,401

54,497

45,568

8,929

Net Increase/Decrease in Fund Balance

5/2/14 at 9:57 PM

For Management Purposes Only

Page: 17

*** BVA Board Packet 50 ***

*** BVA Board Packet 51 ***

*** BVA Board Packet 52 ***

*** BVA Board Packet 53 ***

EXPECTATIONS

 

  Happy  May!  Only  a  few  more  weeks  until  summer  break.  Please  try  to  make  vacation  plans   after  June  13!     This  month,  the  Character  Trait  is  Cooperation.  Please  try  to  reinforce  it  with  your  child.     Thanks  to  everyone  who  made  our  Enrichment  night  such  a  success.    The  evening  is  a   celebration  and  showcase  of  your  Family  Share  donations  at  work.    Without  that  money,  we   wouldn’t  be  able  to  have  such  amazing  programs  at  BVA.    We  are  so  lucky  to  have  such   dedicated,  creative  enrichment  teachers.     Have  you  made  your  Family  Share  payment  to  the  Capital  Campaign  this  month??  Please  turn   in  your  payment  to  Cathy  or  Kim  in  the  office.    Thanks  to  everyone  who  has  already  paid.    So  far   BVA  families  have  donated  raised  over  $73,000  to  the  Capital  Campaign.     You  should  be  receiving  an  email  every  month  or  so  to  verify  your  Volunteer  hours.  Don’t   forget  that  we  ask  30  hours  of  your  time.    If  you  need  help,  please  contact  the  CVO  for  ways  to   help.  You  can  also  ask  your  teacher,  the  BVA  board  or  check  the  Weekly  Star.     This  Month:   May  5-­‐9  is  Teacher  Appreciation  Week   May  21  is  Open  House   May  26  is  Memorial  Day  Holiday     Looking  Ahead   June  13  is  the  last  day  of  school   August  13  is  the  first  day  of  school     BVA  Board  of  Directors    

222 Casa Verde Way Monterey, California 93940 (831) 717-4630 [email protected] www.Bayview-Academy.org Bay View Academy is a tuition-free public charter school open to all. BVA is a 501 (c) (3) non-profit organization

*** BVA Board Packet 54 ***

Bay View Academy BOARD ACTION ITEM Date: May 6, 2014 Subject:

Common Core State Standards (CCSS) Implementation Funding

________________________________________________________________ BACKGROUND Assembly Bill (AB) 86 (Chapter 48, Statutes of 2013), Section 85, appropriates $1.25 billion (approximately $200 per prior year enrollment) in the 2013-2014 school year to support the integration of academic content standards in instruction adopted pursuant to various Education Code sections. CCSS implementation funds can be expended for any of the following purposes: • Professional development for teachers, administrators, and paraprofessional educators or other classified employees involved in the direct instruction of pupils that is aligned to the academic content standards adopted • Instructional materials aligned to the academic content standards including, but not limited to, supplemental instructional materials • Integration of these academic content standards through technologybased instruction for purposes of improving the academic performance of pupils, including, but not necessarily limited to, expenditures necessary to support the administration of computer-based assessments and provide high-speed, high-bandwidth Internet connectivity for the purpose of administration of computer-based assessments As a condition of receiving CCSS implementation funds, Bay View Academy, is required to: • Develop and adopt a plan delineating how the CCSS implementation funds will be spent. The plan must be explained in a public meeting of the governing board of the school and then be adopted at a subsequent meeting. •

Report detailed expenditure information to the California Department of Education (CDE) on or before July 1, 2015, including, but not limited to, specific purchases made and the number of teachers, administrators, or paraprofessional educators that received professional development

The funds may be spent in 2013-14 and 2014-15. CURRENT CONSIDERATIONS: Bay View Academy’s goal is to administer the common core state assessments through computers and is in need of building the necessary infrastructure and devices, as well as providing professional development for the use of these devices.

*** BVA Board Packet 55 ***

Bay View Academy: Proposed Expenditures Textbooks Technology Staff Development Instructional Materials Total Expenditures

Estimated Cost $ 9,000 $ 30,000 $ 7,600 $ 1,229 $ 47,829.00

Bay View Academy requests the approval of the following estimated expenditures for the Common Core State Standards Implementation Funding. The 2013-14 Budget, including the $47,829.00 for CCSS was originally approved at the June 18, 2013 Bay View Academy Board meeting and revised and approved at the December 17, 2013 Bay View Academy Board meeting. We are requesting that this detailed expenditure plan be adopted by the Bay View Academy Board at the May 6, 2014 Board meeting.

*** BVA Board Packet 56 ***

Bay View Academy Common Core State Standards Spending Plan For the 2013-14 and 2014-15 Fiscal Years Background The enacted State Budget for 2013-14 provides one-time funds to local educational agencies to support the activities required to implement the federal Common Core State Standards that California has adopted. These new standards are required to be in place for the 2014-15 academic year. There are a number of activities that we have already undertaken, and continue to undertake, to prepare for this implementation. This new funding is provided specifically to support these activities: q Professional Development for certificated and classified employees involved in the direct instruction of pupils using the Common Core State Standards q Instructional materials and supplemental instructional materials aligned to the Common Core State Standards q Technology equipment and infrastructure to provide technology-based instruction using Common Core State Standards and to implement computer-based student assessments The funds must be spent by July 1, 2015. As a condition of receiving the funds, a spending plan for the funds must be presented at a public meeting of the governing board and then approved at a subsequent public meeting of the governing board. What follows is the proposed spending plan for the Common Core State Standards funding that we will be receiving.

Funding The estimated amount of one-time funds to be received for this purpose is $__47,829________.

Uses We plan to use the funds during 2013-14 and 2014-15 in the following manner: q Provide professional development for certificated and classified classroom staff on the new content standards and to develop curriculum aligned to the new standards q Adopt and purchase current standards-aligned instructional materials for English language arts and mathematics q Upgrade the technology infrastructure to provide Internet access and meet Smarter Balanced Technology Strategy Framework and System Requirements Specifications q Purchase additional computers and software for technology-based instruction

*** BVA Board Packet 57 ***

Curriculum Committee Minutes 4­17­14  Time:  3:30pm  Location:  6th Grade Classroom   In Attendance:  Jen Ortiz, Glenn Pesenhofer, Alicia Doolittle, Karina Barger, Elisa  Tacconi, Diane Gsell, Jon Roginski  1.  Review Enrichment Program format options for all grades:    2014­15 Proposal:  Drama, Music, Art   K­2 1x/week all year   Grades 3­5 Trimester (one enrichment subject, three times a week for one trimester)  Grades 6­7 Semester (two enrichment subjects, twice a week or 80 minutes each  week for one semester)­ integrated performing arts (music/drama) and art    Discussion:  Consider adding additional part­time instructors for MS, consider  drama/music at same time with split class/combined program in K­5 program, wait for  budget review­staffing costs, additional cost of benefits, quality program or no  program, hiring process­ look for a performing arts teacher and art teacher for MS,  while simultaneously asking for volunteers to lead arts programs    2.   Review Spanish program format options for all grades:    Spanish will now be a curriculum program, not enrichment    Possible Future Goal:  Kindergarten­2nd Grade  3x/week for 30 minutes  3rd­5th Grade  3x/week for 40 minutes  6th­7th Grade  3­4x/week for 40 minutes     2014­15 Proposal:  K­3  Continue with Spanish Culture classes 1x/week for 40 minutes (depending on  funding)  4th­7th  3x/week for 40 minutes or 5th­7th 4x/week for 40 minutes (if this model is  agreed to, the day needs to be extended with an 8am start for 4th­7th or 5th­7th) 

*** BVA Board Packet 58 ***

  Discussion:  Start Spanish at 7th grade and work backwards (depending on  funding); two teachers­ K­3, 4­7, Spanish considered curriculum program vs  enrichment program at 4­7 level; need scope and sequence, program/materials, CA  framework, leveled classes; grades 5­7 Spanish program would be budget  neutral;  consider continuing K­3 Spanish as introductory cultural program, older  students work with younger students as Spanish Buddies; at next board meeting­ give  options:  budget neutral, expanded, full implementation;  if the Spanish program is  expanded to full implementation for K­5, we may need to decrease or combine  drama/music to allow for adequate core instruction time; encourage and organize  parents to share their hispanic culture; our goal is to have our 8th graders move into  Spanish 1 or higher in High School      3.  Next Generation Science standards timeline and planning progress    Discussion:  Mapped standards by grade level in a 3 year transition; MCOE trainings  occurred in March; Next PD day is planning 2014­15 science­based thematic units,  future science PD needs to be grade level specific, contact CSUMB/MPC science  instructors to do workshops with teachers    4.  Plan next meeting:  May 8th, 4pm 

   

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Field  Trip  Details  &  Permission  Slip    

 

Trip  Details   Who:  

When:  

BVA    _____  Grade  

 

Where:  

 

How:  

 

Fee:  

$____    

         

*No  student  will  be  prevented  from  participating  for  lack  of  sufficient   funds.  If  you  have  any  questions,  please  contact  ____________.  

  Why:  

         

   

  PLEASE  MAKE  SURE  TO  FILL  OUT  THE  ATTACHED  PERMISSION  SLIP.    

   

*** BVA Board Packet 60 ***

What  to  Bring    

 

 

 

 

 

 

 

Please  Note   • Bagged/Hot  lunch,  etc.    

     

                                   

Please  fill  this  out  in  INK,  detach  and  return  by  ____________   *** BVA Board Packet 61

    Parent/Guardian  Field  Trip  Permission  Slip    

***

 

My  daughter/son,  _________________________________,  has  my  permission  to  attend   the  LOCATION  OF  FIELD  TRIP  HERE    field  trip  with  Bay  View  Academy  on  DATE  .     I  understand  students  will  be  traveling  by  private  vehicle.    All  students  will  sit  in  rear   passenger  seats.    ________________  (Initial  Please)   Omit  this  next  one  if  not  applicable  to  your  age  range,  otherwise,  delete  this  comment  and   un-­‐highlight   I  understand  that  I  will  need  to  provide  a  booster  seat  if  my  child  is  required  to  use  one  by   law.  ______________  (Initial  Please)     In  case  of  accident  or  sickness,  Bay  View  Academy  and  designated  leader(s)  have  my   authorization  to  secure  such  medical  attention  for   ______________________________________  (child’s  full  name)  as  deemed  necessary.     Child’s  Primary  Doctor:  _________________________  Phone:  _________________   Insurance:  ______________________________________________________________     Parent  Signature:  ________________________________________________________   Phone  number  where  you  can  be  reached  on  the  date  of  the  field  trip:                  ________________________    

 

Alternate:  _________________________  

*** BVA Board Packet 62 ***

FISCAL MANAGEMENT ADVISORY 12-01 DATE:

March 20, 2013

TO:

County and District Superintendents Charter School Administrators

FROM:

Jeannie Oropeza, Deputy Superintendent Services for Administration, Finance, Technology, and Infrastructure Branch

SUBJECT:

Pupil Fees, Deposits, and Other Charges

This Advisory updates Fiscal Management Advisory 11-01, and reflects the most recent legislation and California Supreme Court interpretations. Pupil Fees, Deposits and Charges in California Public Schools I.

A Free Public School System

"A pupil enrolled in a school shall not be required to pay any fee, deposit, or other charge not specifically authorized by law." 1 With this regulatory language the State Board of Education made clear that fees are not to be imposed except where specifically authorized by law. This administrative regulation was promulgated based on the authority of Article IX, Section 5 of the California Constitution which provides for a free school system: The Legislature shall provide for a system of common schools by which a free school shall be kept up and supported in each district at least six months in every year, after the first year in which a school has been established. In 1874, the State Supreme Court held that this provision entitled students to be educated at public expense.2 The California Education Code (EC), as amended by Assembly Bill (AB) 1575 in 2012, provides that a pupil enrolled in a public school shall not be required to pay a pupil fee for participation in an educational activity. 3 “Educational activity” is defined as an activity 1

California Code of Regulations, Title 5, Section 350. Ward v. Flood, 48 Cal. 36, 51 (1874). 3 EC Section 49011(a). 2

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County and District Superintendents March 20, 2013 Page 2 offered by a school, school district, charter school or county office of education that constitutes an integral fundamental part of elementary and secondary education, including, but not limited to, curricular and extracurricular activities.4 “Pupil fee” is defined as a fee, deposit or charge imposed on pupils, or a pupil’s parents or guardians, including but not limited to: 1. A fee charged to a pupil as a condition for registering for school or classes, or as a condition for participation in a class or an extracurricular activity, regardless of whether the class or activity is elective or compulsory, or is for credit. 2. A security deposit, or other payment, that a pupil is required to make to obtain a lock, locker, book, class apparatus, musical instrument, uniform, or other materials or equipment. 3. A purchase that a pupil is required to make to obtain materials, supplies, equipment, or uniforms associated with an educational activity. 5 All of the following apply to the prohibition on pupil fees described above: 1. All supplies, materials and equipment needed to participate in educational activities shall be provided to pupils free of charge. 2. A fee waiver policy shall not make a pupil fee permissible. 6 3. School districts and schools shall not establish a two-tier educational system by requiring a minimal educational standard and also offering a second, higher educational standard that pupils may only obtain through payment of a fee or purchase of additional supplies that the school district or school does not provide. 4. A school district or school shall not offer course credit or privileges related to educational activities in exchange for money or donations of goods or services from a pupil or a pupil’s parents or guardians, and a school district or school shall not remove course credit or privileges related to educational activities, or otherwise discriminate against a pupil, because the pupil’s parents or guardians did not or will not provide money or donations of goods or services to the school district or school. 7 Schools can solicit voluntary donations of funds or property, and voluntary participation in fundraising activities. 8 4

EC Section 49010(a); see Hartzell v. Connell, 35 Cal. 3d 899, 910-911 (9184). The Hartzell court suggested that fees for optional attendance at school or District sponsored activities that are purely recreational (rather than educational) in nature, such as a weekend dance or an athletic event, may be legal. Id. at 911, n. 14. 5 EC Section 49010(b); see Ops. Cal. Atty. Gen. No. NS 2469 (1940). 6 See Hartzell v. Connell, 35 Cal. 3d 899, 912-913 (1984). 7 EC Section 49011(b). 8 EC Section 49011(c).

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County and District Superintendents March 20, 2013 Page 3 The following analysis may be helpful when determining whether a fee can be charged: Is the fee specifically authorized by statute? If so, the fee can be charged. If the fee is not specifically authorized by statute, does it relate to an activity that is an integral component of public education? If so, the fee cannot be charged. Local educational agencies (LEAs) may also wish to consult their own attorneys. II.

Fees Authorized by Law

The prohibition on “pupil fees” as defined above does not prohibit imposition of a fee, deposit or other charge otherwise allowed by law. (EC Section 49011(e)).The legislature has passed a number of laws authorizing specific fees. Schools may, but are not required to, charge the following fees: Materials and equipment: A. Reimbursement for the direct cost of materials provided to a pupil for property the pupil has fabricated from such materials to take home for his/her own possession and use, such as wood shop, art, or sewing projects kept by the pupil. (EC Section 17551.) B. Charges for safety glasses, for a pupil to keep, so long as the school provides them free of charge for use in specified courses or activities involving the use of hazardous substances likely to cause injury to the eyes. (EC sections 3203032033.) C. Fees for sale or lease of Internet appliances or personal computers to parents for the purpose of providing access to the school district’s educational computer network, at no more than cost, so long as the district provides network access for families who cannot afford it. An Internet appliance is a technological product that allows a person to connect to, or access, an online educational network. The internet appliances and personal computers referred to in this section are deemed supplemental and not an essential part of the school district’s educational program. (EC Section 17453.1.) Transportation: D. Fees for transportation to and from school, and transportation between school and regional occupational centers, programs or classes, as long as (1) the fee does not exceed the statewide average nonsubsidized cost per pupil; (2) there is a waiver provision based on financial need; and (3) fees are not charged to pupils with disabilities whose Individualized Education Program (IEP) includes

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County and District Superintendents March 20, 2013 Page 4 transportation as a related service necessary for them to receive a free appropriate public education. (EC Section 39807.5(b), (d), and (f).)9 E. Fees for transportation of pupils to and from their places of summer employment in connection with any summer employment program for youth. (EC Section 39837.) F. Fees for all or part of the cost of transportation for adult students. (EC Section 39801.5.) Food: G. Charges for food served to pupils, subject to free and reduced price meal program eligibility and other restrictions specified in law. (EC sections 38082 and 38084.) Lost or Damaged Property: H. Payment for the replacement cost for district books, supplies or property loaned to a pupil that the pupil fails to return, or that are willfully cut, defaced or otherwise damaged, up to an amount not to exceed $10,000. (EC sections 19911 and 48904.) Field Trips: I. Fees for field trips and excursions in connection with courses of instruction or school-related social, educational, cultural, athletic, or school band activities so long as no pupil is prevented from making the field trip or excursion because of lack of sufficient funds. (EC Section 35330(b).)10 J. Medical or hospital insurance for field trips that is made available by the school district. (EC Section 35331(b)(2).) K. Deposits for school band instruments, music, uniforms, and other regalia for use on an excursion to a foreign country. (EC Section 38120.) 9

The California Supreme Court has ruled that this statutorily-authorized fee does not violate the constitutional free school guarantee because home-to-school transportation is neither an educational activity nor an essential part of school activity. Arcadia School District v. State Department of Education, 2 Cal. 4th 251, 263-264 (1992). 10 A school must not require that a student pay an admission charge to an exhibit, fair, theater or similar activity for instruction or extracurricular purposes when a visit to such places is part of the district's educational program. Ops. Cal. Atty. Gen. No. NS 2469 (1940).

*** BVA Board Packet 66 ***

County and District Superintendents March 20, 2013 Page 5 Community Service Classes: L. Fees for community classes in civic, vocational, literacy, health, homemaking, and technical and general education, not to exceed the cost of maintaining the community classes. (EC sections 51810 and 51815.) These include classes such as dance, music, theatre, visual arts, handicraft, science, literature, nature study, nature contacting, aquatic sports and athletics. (EC Section 51810.) These classes are primarily intended for adults and are open only to those minors whom the governing board believes will profit from such classes. (EC Section 51811.) M. Fees for adults for any classes except classes in elementary subjects and classes for which high school credit is granted when taken by a person not holding a high school diploma. (EC Section 52612(a).)11 Fees for adult classes in English and citizenship may be charged through July 1, 2015. (EC Section 52612(b).) 12 N. Fees for materials and textbooks or a refundable deposit on loaned books, in classes for adults. (EC sections 52165 and 60410.) O. Fees (at not less than cost) for adult class materials, including those necessary for the making of articles that shall become the property of the student who made it. (EC sections 52612, 52615, and 17552.) Athletic Team Insurance: P. Charges for required medical and accident insurance for athletic team members that are not paid by school district or student body funds, so long as there is a waiver for financial hardship. (EC sections 32220-32224.) Tuition: Q. Tuition fees charged to pupils whose parents are actual and legal residents of an adjacent foreign country or an adjacent state. The pupils may be admitted to a school but shall be required to reimburse the district for the cost of educating the pupil. (EC sections 48050 and 48052.)

11

The EC authorizes flexibility in the use of funds appropriated for Adult Education programs and deems LEAs who spend those funds flexibly to be in compliance with applicable funding and program requirements. EC Section 42605(a)(1), and (d). The fees provision in EC Section 52612 is not altered by EC Section 42605. 12 Cal. Stats. 2011, c. 206 (A.B. 189), Section 2.

*** BVA Board Packet 67 ***

County and District Superintendents March 20, 2013 Page 6 R. Tuition fees may be collected from foreign students attending a district school pursuant to an F-1 visa, equal to the full unsubsidized per capita cost of providing education during the period of attendance. (8 U.S.C. section 1184(m)(1).) School Camp Programs: S. Fees for outdoor science school camp programs, so long as no pupil is denied the opportunity to participate because of non-payment of the fee. (EC Section 35335.) Child Care and Development: T. Fees for child care and development services, except that no fees shall be assessed to families whose children are enrolled in the state preschool program or for such services provided to severely disabled children. (EC sections 8250(d)(3), 8263(h)(1), and 8265.) Fees for supervision of children before and after school, except that no child who desires to participate shall be denied the opportunity to participate because of inability to pay the fee. (EC sections 8487 and 8488.) Fingerprinting: U. Fees for an optional fingerprint program for children in kindergarten or other newly enrolled children if the fee does not exceed the actual costs associated with the program. (EC Section 32390.) Duplication of Records: V. Fees for the actual cost of duplicating public records, pupil records, or a prospectus of the school curriculum. (Government Code Section 6253; EC sections 49063(h) and 49091.14.) There are two exceptions: First, no charge shall be made for furnishing up to two transcripts of former pupils’ records or up to two verifications of various records of former pupils. (EC Section 49065.) Second, if the cost would effectively prevent the parent of a special education pupil from exercising the right to receive copies of pupil records, the copies shall be reproduced at no cost. (EC Section 56504.) Specialized Examinations: W. Fees for Advanced Placement and International Baccalaureate Diploma examinations for college credit, so long as (1) taking the exam is not a course requirement; (2) the exam results have no impact on a pupil’s grade or credit in a

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County and District Superintendents March 20, 2013 Page 7 course; and (3) eligible economically disadvantaged high school pupils who receive school district funding towards the exam fee shall pay $5.00 of the fee. (EC sections 52240-52244; 52920-52922.) After School Programs: X. Fees for After School Education and Safety Programs, so long as no eligible student is denied the ability to participate because of an inability to pay the fee. (EC Section 8482.6) III.

Fees Not Allowed The Opinions of the Attorney General13 indicate that charges may not be levied for the following: A. A deposit in the nature of a guarantee that the district would be reimbursed for loss to the district on account of breakage, damage to, or loss of school property; B. An admission charge to an exhibit, fair, theater or similar activity for instruction or extracurricular purposes when a visit to such places is part of the district's educational program; C. A tuition fee or charge as a condition of enrollment in any class or course of instruction, including a fee for attendance in a summer or vacation school, a registration fee, a fee for a catalog of courses, a fee for an examination in a subject, a late registration or program change fee, a fee for the issuance of a diploma or certificate, or a charge for lodging. D. Membership fees in a student body or any student organization as a condition for enrollment or participation in athletic or other curricular or extracurricular activities sponsored by the school; 14

13

See, e.g., Ops. Cal. Atty. Gen. No. NS 2469 (1940). A school district may not charge fees to enroll and/or participate in activities of career technical student organizations which are part of a career technical class or course of instruction offered for credit. (EC Section 52375.) Nor may a school district charge fees for transportation associated with activities of career technical student organizations which are part of a career technical class or course of instruction offered for credit when those activities are integral to assisting the pupil to achieve the career objectives of the class or course. (EC Section 52373.) The exception is when fees are charged to provide transportation between the regular full-time day schools the pupil would attend and the regular full-time occupational training classes they attend provided by a regional occupational center or program. (EC Section 39807.5.) 14

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County and District Superintendents March 20, 2013 Page 8 E. Charges to an apprentice, or his or her parents or guardian, for admission or attendance in any class pursuant to Section 3074 of the Labor Code. (EC Section 48053.) F. Charges for textbooks and workbooks (except for classes for adults). (EC sections 60070 and 60410.) G. Fees to process an interdistrict transfer request by a pupil residing in another district. 15 H. Reimbursement for lost Average Daily Attendance revenue for absences from school. 16 As for school supplies, EC Section 38118 provides: Writing and drawing paper, pens, inks, blackboard erasers, crayons, lead pencils, and other necessary supplies for the use of the schools shall be furnished under direction of the governing board of the school district. The Attorney General has issued an opinion that all of the following are "necessary supplies" and therefore, if the school district requires that pupils use such items, the school district must provide them to pupils for free in order to participate in regular classroom work in the particular subjects involved.17 A. Art material for art classes and mechanical drawing sets; B. Cloth to be used in dressmaking classes and wood for carpentry classes; C. Gym suits for physical education classes;18 D. Bluebooks in which to write a final examination; and

15

Ops. Cal. Atty. Gen. No. 04-501 (2004). Ops. Cal. Atty. Gen. No. 96-1004 (1997). The original Opinion referred to ADA lost for unexcused absences only. Since then, the law has changed such that ADA cannot be earned for unexcused or excused absences. (EC Section 48205(d), amended by Cal. Stats. 1999, c. 312 (S.B. 1208), Section 1.) Presumably the previous Opinion likewise applies to ADA lost because of excused absences. 17 Ops. Cal Atty. Gen. No. NS-4114 (1942). 18 Specifically with respect to gym clothes, EC Section 49066(c) states that: “[n]o grade of a pupil participating in a physical education class may be adversely affected due to the fact that the pupil does not wear standardized physical education apparel where the failure to wear such apparel arises from circumstances beyond the control of the pupil.” 16

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County and District Superintendents March 20, 2013 Page 9 E. Paper on which to write a theme or report when such theme or report is a required assignment. No statute specifically authorizes tuition for summer school. Therefore, tuition or any such fee or charge relating to summer school is prohibited under California Code of Regulations, Title 5 (5 CCR), Section 350, which precludes charging fees for educational activities not specifically authorized by law. IV.

Fee Issues Specific to Charter Schools

EC Section 47605(d) specifically prohibits a charter school from charging tuition, but does not mention fees or other charges. Charter schools are exempt from most laws governing school districts (EC Section 47610). However, the California Constitution, which is the highest law of the state, cannot be rendered inapplicable by the Legislature. Therefore, the free school guarantee of the California Constitution, Article IX, Section 5, applies to charter schools. The EC, as amended by AB 1575 in 2012, makes clear that the prohibition on pupil fees applies to charter schools.19 Only some EC sections specifically authorizing fees have explicitly been made applicable to charter schools. Charter schools may only charge fees authorized by those EC sections that have been made explicitly applicable to charter schools. For example, charter schools can charge fees for food and field trips -- subject to the restrictions on those fees as described in Section II, G and I, above -- because the EC applies those provisions to charter schools.20 Conversely, charter schools cannot charge other “fees authorized by law” in Section II above, except to the extent that any such fees do not relate to an activity that is an integral component of public education.

19 20

EC sections 49010(a), 49011(d). EC Section 35330(d) (field trips); EC Section 49430.7(a)(2) (food).