NOTICE TO LECTURERS AND GRADUATE ASSISTANTS The following information may be provided to new hires for each applicable situation: 1. Conditions of Employment Lecturers: Hired on a temporary, part-time basis and appointments are normally for one semester at a time. Future employment is not guaranteed or is any indication given that continued employment is implied or intended. Lecturers are not eligible for tenure regardless of assigned workload or duration of appointment. Lecturers are paid at credit hour rates per appropriate collective bargaining contract. Appointments to teach not more than 6 credit hours on the 4-year campuses and appointments to teach not more than 7 credit hours at CCs are carrying less than half-time load equivalents. In general, lecturers should not teach a full instructional load equivalent of regular faculty (i.e., 12 credit hours for 4-year campuses per semester and 15 credit hours for CCs) within the UH system since they are hired to meet temporary, part-time requirements. Those appointed after the start of classes and do not teach the full course(s) shall receive a pro-rata share of the lecturer stipend. Lecturers employed full-time elsewhere (other than UH employment) should not be appointed for more than 6 credits hour per semester or 9 credit hours during the academic year (the same limits as for full-time UH faculty). Graduate Assistants: Fellowships and assistantships are available to qualified graduate students through their field of study: (1) teaching assistantships of nine months, with service starting one week prior to registration through commencement and, (2) research assistantships of eleven months. Awards are based on many factors, including financial need and academic background. Assistantships are half-time (.5 FTE) academic appointment in which an eligible graduate student contributes an average of 20 hours a week of teaching or research assistance to the faculty while carrying an academic courseload of at least six degree-related credits (full time student status for graduate assistant). Tuition is waived according to the percentage of time employed. 2. Pay Checks and Pay Statements Employees receive their pay check on the 5th and 20th of each month. If the 5th or 20th falls on a weekend or holiday, employees will be paid on the business day prior to the weekend or holiday. Direct deposit of the pay check is required by State of Hawai‘i Law (Section 40-53, salary and pension payments). Pay check statements may be viewed at http://www.fmo.hawaii.edu/payroll/ Employees hired prior to 07/01/1998 and faculty and lecturers are paid five (5) days after the pay period ends. E.g., faculty and lecturers shall be paid on August 20 for work performed August 1 through August 15. Non-faculty employees hired on or after July 1, 1998 are paid one (1) pay period and five (5) days after the work has been performed. E.g., employee shall be paid on September 5 for work performed August 1 through August 15 (known as “after-the-fact”). Lecturers: Those who teach courses in regular academic programs will have their pay spread over 41/2 months (9 pay periods) for each full semester of service. Fall semester pay starts with the first pay period in September and ends with the first pay period in January. Spring semester pay starts with the second pay period in January and ends with the second pay period in May.
3. On-Line Leave System The on-line leave system allows employees to view and request to take accrued leave such as vacation (if applicable), compensatory time (if applicable) and sick leave. Employees shall record all leaves of absence in the on-line leave system (i.e., vacation leave, sick leave, jury duty, blood donation, parent teacher conference, etc.), by logging on the system at http://www.hawaii.edu/ohr/faculty-staff/leaves/online. 4. Human Resources Representative Employee’s campus/school/program human resources representatives are the best person to assist you with all your employment and benefits related questions and concerns. Human resources contact information may be found on the Office of Human Resources (OHR) website http://www.hawaii.edu/ohr/contact/hr-dept-list. 5. Equal Employment Opportunity and Affirmative Action (EEO and AA) Office The EEO and AA Office acts as an advisor to the University and employees to ensure that every employee is afforded equal opportunity in all aspects of employment regardless of race, color, national origin political affiliation, handicap, sex or age. Each campus has an EEO/AA coordinator to assist you: http://www.hawaii.edu/offices/eeo/coordinators.html. 6. Summary of University Employee Benefits
Rev. 2/24/2017
