COMMUNITIES 4 FAMILIES
(DOWNTOWN PARENT-CHILD COALITION)
Small Projects Application Guidelines The Communities 4 Families (Downtown Parent-Child Coalition), hereafter called the ‘Coalition’, is making grants available, up to $1,000.00, to provide additional support and resources to community groups/organizations within the boundaries of the Coalition. When unable to approve a request, the Coalition will provide an explanation in writing to the applicant of why the request was denied and may suggest other funding possibilities. The Grants Committee, a subcommittee of the Coalition, will administer grants. The Grants Committee is hereafter called the ‘Committee’. Application Guidelines:
Applicants must be a non-profit body with a provincial incorporation number or a federal charity number OR an informal group with an attached letter of support from a non-profit body which has a provincial incorporation number or a federal charity number. Applications without one of these numbers will not be considered.
Applicant must be located within the boundaries of the Coalition (See attached map)
$1,000.00 limit per group / organization per fiscal year (April – March).
Application deadline: September 11, 2009.
Completed applications will be processed within 8 weeks of the deadline.
Funds are to be used only for purchases of materials, supplies, and / or equipment, which are project specific. This could include: Storage for a toy lending library, but not for general storage. Shelving for a literacy project, but not for filing office reports, etc. Funds are not to be used for salaries, rent, honorariums, utilities, office equipment, etc.
Applications must fit the objectives and mission statement of the Coalition, with a focus on children, birth to 18 years old and at least one of the four pillars of Healthy Child Manitoba. The four pillars are: Parenting – activities to support / enhance parent’s ability to nurture the healthy development of their children. Nutrition/Healthy Lifestyle – activities to promote good nutrition and healthy lifestyles through education, community supports, recreation and skills training. Applications involving snacks are encouraged to use funding from this grant for healthy, nutritious snacks. Literacy – activities to support the learning success of children by improving family literacy and numeracy. Capacity Building – activities to support community capacity through leadership opportunities, volunteering and community service, community economic development, and civic engagement.
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Please include:
Application form (pages 3-6)
Certification: Two signatures representing the applicant group / organization.
Approved applicant must be willing to have an onsite visit by a Coalition representative.
The following must be provided all together by March 5, 2010 (or a date mutually agreed between the Coalition and the applicant). receipts (original receipts OR a clear copy of original receipts with the total and date of purchase highlighted) reporting forms
Reporting forms will be provided with your grant cheque. Failure to submit reporting forms will disqualify the group/organization for future funding.
The Committee will review all applications and decisions will be made based on the merits of the application. Decisions will be forwarded to the applicant in writing. If an application is not approved, an explanation of why the application was denied will be sent to the applicant. Suggestions of other funding sources may be included.
In the event of a conflict of interest, i.e. a member of the Committee is also a member of the applicant group or organization (or of the supporting group or organization), that member will declare such a conflict and excuse him/herself from the decision process for that particular application.
All decisions by the Committee are final.
The Coalition may use any and all information included in the application, or subsequent reports from the applicant, for the purposes of communication or promotion within the community. Please mail, fax or e-mail application to: Communities 4 Families Grants Committee c/o Ingrid Peters Derry 870 Portage Avenue Winnipeg, MB R3G 0P1 Fax: 487-3630 E- mail:
[email protected] If you have any questions please email to the above address or leave a voicemail message for Ingrid at: 475-5755
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COMMUNITIES 4 FAMILIES
(DOWNTOWN PARENT-CHILD COALITION)
Small Projects Application Form All applicant groups/organizations must be located within the boundaries of the Communities 4 Families (Downtown Parent-Child Coalition). See attached map on page 6. Incomplete applications will not be considered. Group Information
Group / Organization Name: ___________________________________________________ Contact’s Name: ____________________________________________________________ Contact’s Title or Job Position: __________________________________________________ Address: ___________________________________________________________________ Postal Code: __________________ Phone #: _________________ Fax #: ______________ E-mail: ____________________________________________________________________
Briefly describe your group/organization: ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ _______________________________________________________________________________________
Please check which of the four pillars your project addresses: Parenting [ ]
Nutrition/Healthy Lifestyle [ ]
Literacy [ ]
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Capacity Building [ ]
Is your group/organization provincially incorporated &/or a registered charity? Yes [ ] No [ ]
If yes, please provide your incorporation or charity number: ________________________ If your group / organization is not formally organized (i.e. not incorporated) please provide at least one (1) letter of support from an incorporated non-profit organization. The letter of support must include the incorporation or charity number for the supporting organization. Please note: As a sponsoring organization you are responsible to ensure that the reporting forms and receipts are submitted by the deadline. See page 7 of this application for information that must be included by the sponsoring organization. The sponsoring organization may also apply for a grant however, their application will not be considered if the conditions for a group they sponsored are not met. Letter of support attached: Yes [ ]
No [ ]
Name of sponsoring organization: ________________________________________________ Incorporation or charity number of sponsoring organization: ___________________________
Funding A maximum of $1,000.00 will be given per group / organization per fiscal year [April – March]. Funding will only be provided for equipment / materials / supplies which are project specific. Receipts must be submitted by March 5, 2010 (or a date mutually agreed between the Coalition and the applicant). Please provide a brief summary of the project to be funded. __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ _________________________________________________________________________________
Has your group / organization received funding from the Coalition in the past? Yes [ ]
No [ ]
If yes, please provide the date and amount of the last funding: __________________________ Have all reporting requirements for that grant been met? Yes [ ]
No [ ]
Don’t know [ ]
All reporting requirements must be fulfilled before you are eligible for another grant.
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Has your group applied for other funding for this project? Yes [ ]
No [ ]
If yes, please provide source of funding and amount received. ___________________________________________________________________________ _________________________________________________________________________
Amount requested: $____________ Cheque payable to:
___________________________________
Project Budget Item
Cost
Parent Resources
__________________________
Books, Literacy items
__________________________
Healthy Snacks
__________________________
Project Supplies (please specify) _________________________________________________
__________________________
_________________________________________________
__________________________
Photocopying/Office expenses
__________________________
Other (please specify) _________________________________________________
__________________________
_________________________________________________
__________________________
Total requested
If you require more space please attach another sheet.
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__________________________
Certification We, the undersigned, certify that the information provided in this application is true and accurate to the best of our knowledge. We further certify that we will provide the Coalition with receipts and reports as required. Name: _____________________________ (Print)
Name: _____________________________ (Print)
Title: ______________________________
Title: ______________________________
Phone Number: _____________________
Phone Number: ______________________
Signature: __________________________
Signature: __________________________
Date: ______________________________
Date: ______________________________
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Sponsoring organizations may use the following form, or include this information on their own letterhead:
_____________________________________________ (Incorporation # /charitable # _________________) Name of sponsoring organization agrees to sponsor _________________________________________________________________________ Name of Applicant requesting the amount of __________________.
As a sponsoring organization we understand and accept the responsibility to ensure financial accountability: Receipts and reports will be submitted by March 5, 2010 (or a date mutually agreed between the Coalition and the applicant). _________________________________________ Sign
_________________________________________ Print name
_________________________________________ Job Title
_________________________________________ Address
_________________________________________ Date
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