GUIDELINE FOR NCPs Rules and templates for the participation of Bio and KET-B NCPs to the BioHorizon activities
Guideline developed by APRE for the BioHorizon Project V1 – August 2015
This project has received funding from the European Union’s Horizon 2020 research and innovation programme under Grant Agreement No652637
CONTENT 1.
INTRODUCTION .................................................................................................................................................. 3
2.
THE PROJECT AND ITS OBJECTIVES ..................................................................................................................... 4
2.1 Objectives ................................................................................................................................................ 4 2.2 Activities targeting the Bio-NCP community
....................................................................................... 4
2.3 Activities targeting the clients ................................................................................................................. 5 2.4 Consortium .............................................................................................................................................. 5 3.
THE GUIDELINE ................................................................................................................................................... 7
3.1 The guideline ........................................................................................................................................... 7 3.2 Privileges and Obligations ....................................................................................................................... 7 3.3 NCP groups and conditions...................................................................................................................... 7 3.4 Reimbursement ...................................................................................................................................... 8 3.4.1 Travel costs ........................................................................................................................................... 8 3.4.2 Staff exchange:host NCP office ............................................................................................................ 9 3.5 Officially nominated NCPs ....................................................................................................................... 9 ANNEX 1: INVITATION LETTER FOR TRAININGS, WEBINARS AND WORKSHOPS .........................................................15 ANNEX 2: INVITATION LETTER FOR STAFF EXCHANGE PROGRAMME ........................................................................16 ANNEX 3: REIMBURSEMENT FORM TEMPLATE FOR TRAININGS AND WORKSHOPS ..................................................17 ANNEX 4: REIMBURSEMENT FORM TEMPLATE FOR STAFF EXCHANGE PROGRAMME ..............................................19 ANNEX 5: REGISTRATION FORM FOR TRAININGS AND WORKSHOPS ........................................................................21
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1. INTRODUCTION The objective of the National Contact Points (NCPs) BioHorizon project - Cooperation between NCPs for Horizon 2020 Societal Challenge 2 on “Food security, Sustainable Agriculture, Marine and Maritime Research and the Bioeconomy” and the Key Enabling Technology - is to provide information and services to all Bio and KET-B NCPs in Europe and beyond. This means that the Bio + KET-B NCPs, that are not beneficiaries of the project, received the status of associated member. All associated NCPs will be invited to join events, trainings, workshops and will be provided with comprehensive information on both: SC2 “Food security, Sustainable Agriculture, Marine and Maritime Research and the Bioeconomy” and the Biotech Key Enabling Technology. As the consortium of the project is relatively small (16 beneficiaries), the number of targeted Bio + KET-B NCPs that are not part of the consortium is considerably higher. In order to facilitate good cooperation, all associated Bio + KET-B NCPs have the option to benefit of BioHorizon services and activities according to the present guideline. The ‘GUIDELINE FOR NCPs’ contains: (i) the precise rules for participating in the network, including cost reimbursement and (ii) list of benefits, rights and obligations of the Bio + KET-B NCPs that would like to be involved in the BioHorizon services.
The present guideline applies to the following services offered by BioHorizon project:
BIOECONOMY STAKEHOLDER WORKSHOPS (4 EVENTS, 1 PER YEAR) INTERACTIVE TRAININGS SESSIONS (4 EVENTS, 1 PER YEAR) STAFF EXCHANGE PROGRAMME
Specific conditions for ICPC and international NCPs are enclosed in the document.
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2. THE PROJECT AND ITS OBJECTIVES 2.1 OBJECTIVES The BioHorizon project aims at improving and professionalizing the NCP service, thus achieving a more consistent level of NCP support services across Europe with the overarching goal to better support applicants and raise the average quality of proposals submitted to the SC2 and KET-B calls of the Horizon 2020 programme. BioHorizon objective is to respond to the new challenges that the “Food security, sustainable agriculture and forestry, marine and maritime and inland water research and the bioeconomy” and the Key Enabling Technology (KET) “Biotechnology” (KET-B) NCPs face in Horizon 2020, such as the multidisciplinary thematic scope of the Societal Challenge 2 and KET-B, and the enlarged mandate of the Bio-NCPs. With these objectives in mind, the main target group of this project is the SC2 and KET-B National Contact Points, followed by the applicant community and the newcomers.
2.2 ACTIVITIES TARGETING THE B io-NCP COMMUNITY The very first exercise that is taking place is based on the evaluation, benchmarking for capacity building of Bio-NCPs by means of a questionnaire. The purpose of this is to identify your level of knowledge, type of organization you come from, your needs for additional knowledge, your expectations from the project and relevantly also your best practices in specific areas. You will be receiving the questionnaire shortly and your participation is highly appreciated as it will give us a baseline. On the next steps a set of support materials, tools, templates and best practices will be made available on the project website:
a. Comprehensive programme of training courses BioHorizon will offer 4 on-site two days trainings and 8 virtual trainings (‘Webinars’) dedicated to SC2 and KET-B specific issues. You will be able to select your preferred training topics following a list that will be proposed to you in the coming weeks. b. Staff Exchanges Selected SC2 NCP offices will host small groups of NCP visitors max. 4-6 in one staff exchange, with a duration of 2 working days. This programme offers less experienced NCPs the opportunity to travel and learn on-site how other offices work in delivering NCP services to their clients, thus stimulating a mutual learning process and knowledge transfer. BioHorizon will offer a participation of 60 NCPs from MS and AC in these mentoring visits. Thus, about 12 mentoring visits should be organized throughout the project lifetime. c. E-mentoring programme for less experienced Bio-NCPs, ICPCs and international NCPs The objective is of improving the connection with ICPCs and international NCPs through on-line tools in order to optimize the networking activities with them. This personalized approach is based on selecting mentors according to their expertise. A list of selected NCPs will be available on the internal exchange platform for all Bio-NCPs. In parallel, these experienced NCPs will assess the results of an on-line matrix developed by BioHorizon which serves to identify the training needs of the non-experienced NCPs as well as ICPCs and international NCPs and offer them the opportunity of exchanging experience in selected issues. Thus, non-experienced Bio-NCPs, ICPCs and 4
international NCPs will have the possibility to select specific issues and to be supported by mentors with suitable expertise from BioHorizon. E-mentors facilitate the exchange of information and knowledge by transferring expertise without the constraints of time, or space. E-mentoring activities will be implemented during the whole duration of the project. d. Bio-NCP best practices prize Bio-NCPs best practice guidelines will be elaborated, especially for horizontal and multidisciplinary areas in bioeconomy and KET-B. A special section will be dedicated to newcomers operating in under-performing regions of Europe. A competition awarding NCP(s) for implementing the best practices recommended in the guidelines will be organized. For this competition a prize and award ceremony is planned. e. Bioeconomy stakeholders workshops Four bioeconomy stakeholder workshops will be organized, aiming to exchange research and innovation needs between Bio-NCPs and experts of SC2 initiatives (such as BBI, JTIs, ERA-Nets, CAP, Structural funds and SCAR) to support the strategic development of the SC2 and deepen the knowledge on these issues for the Bio-NCPs. These workshops will be organized coinciding with other relevant European events on Bioeconomy (e.g. Presidency events) in order to maximize the effectiveness of the travels. The aim is to gather stakeholders from the public administration, industry, academia and public interest groups to have a constructive discussion on specific issues in line with the political agenda of the European Commission. Through these means the Bio-NCPs will get a better insight into discussions on the horizontal and multidisciplinary aspects of SC2 and KETB. All materials produced by the project will be accessible through the project website.
2.3 ACTIVITIES TARGETING THE CLIENTS Joint brokerage events in Brussels, back to back to the EC Open Info Day on SC2: 3 events will be organized in the project lifetime with the objective of bringing together potential project coordinators and partners. Regional cross/border/thematic brokerage events: 2 decentralized, regional events will be organized in EU-13 Member States. Special attention will be focused on promising ideas from the not-so-well represented regions of Europe. Researchers or SME with the most promising project ideas will be invited to present their ideas during the brokerage events and their travel cost will be reimbursed from the project budget. There will be an announcement of the launching of the different activities which will take place during the project duration. All details will be provided as soon as the places and dates are fixed.
2.4 CONSORTIUM No. Role
Organisation name (country)
Contacts
Email
1
IPPT PAN (PL)
Bożena Podlaska Tomasz Mróz Ewa Szkiłądź
[email protected] [email protected] [email protected]
Coordinator
5
2
Partner
3
WP 5 Leader
Netherlands Enterprise Agency (NL) TC ASCR (CZ)
4
WP 4 Leader
JUELICH (DE)
5
WP2 Leader
ACTIA (FR)
6
WP 3 Leader
APRE (IT)
7
Partner
BEA (BE)
8
Partner
MATIMOP (IL)
9 10 11
Partner Partner Partner
INRA (FR) TUBITAK (TR) FCT (PT)
12
Partner
FORTH (EL)
13 14 15 16
Partner Partner Partner Partner
CIP (MDA) AMEUP (HR) RANNIS (IS) EURESEARCH (CH)
Saske Hoving Willemien van Asselt Nada Konickova Alexandros Theodoridis Michaela Poeter Christophe Cotillon Antoine Kieffer Serena Borgna Matteo Di Rosa Elena Angiolini Ayala Karniol Noa Gur-Horowitz Rafael Garcia-Villar Çınar ADALI ONER Maria João Fernandes Despoina Adamidou Constantine Vaitsas Apostolos Dimitriadis Iulia Iatco Marina Jurjevic Katrin Valgeirsdottir Gerhard Gass
[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
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3. THE GUIDELINE - RULES AND TEMPLATES FOR PARTICIPATION 3.1 THE GUIDELINE The guideline consists of an explanation on the rules for participation in the BioHorizon network offered to the associated BIO + KET-B NCPs. In particular, the guideline focuses on the access to the BioHorizon intranet, surveys explanation about the possibility of reimbursement of travel costs to trainings/workshops and the opportunity to be a part in mentoring and/or staff exchange activities. The guideline includes also samples of documents (see Annexes), among others: reimbursement template or an invitation letter that is used to invite Bio + KET-B NCPs to the BioHorizon events.
3.2 PRIVILEGES AND OBLIGATIONS The associated Bio-NCPs will have the right to: Access to intranet document exchange platform, Take part in virtual trainings (8 webinars, 2 per year), Be involved in the e-mentoring, Participate in the Interactive Training sessions (4 trainings, 1 per year), Join the Bioeconomy Strakeholder Workshops (4 trainings, 1 per year), Participate in the Staff Exchange Programme, Participate in the Bio-NCP best practices competition, according to the rules defined in the present guideline. They will also have the obligation to: - Contribute in relevant surveys through their know-how as associated Bio + KET-B NCPs (for example: benchmarking exercise), - Send feedback on the different project activities they are involved in or participate to through a feedback procedure (for example complete Staff Exchange Report after the visit ,both for visitors and Host NCPs office), - Actively participate on the project activities offered, - Sign the signature sheet, - Apply for a reimbursement by filling in a special form,
3.3 NCPs GROUPS AND CONDITIONS The activities offered to the associate NCPs can diverge according to the group membership of NCPs as detailed below: Group 1: NCPs that are partner in BioHorizon project Group 2: NCPs coming from EU Member states and Associated Countries1 Group 3: NCPs coming from ICPC countries as listed in the document “Guideline on Third country participation in H2020 "2 1
Please refer to http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-listac_en.pdf?_=58655886 2 http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-3cpart_en.pdf
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Group 4: NCPs coming from Industrialised and Emerging (BRIC+M) countries
The table below shows the services offered to each group: Group Interactive Stakeholder Staff exchange membership trainings: workshops: programme: participation and participation and participation and reimbursement reimbursement reimbursement Group 1 YES YES YES
Group 2
YES
YES
YES
Group 3
YES*
NO
NO
Group 4
NO
NO
NO
Specific conditions
The reimbursement is foreseen in partners’ project budget for trainings and stakeholders workshops. The Host Institution can be reimbursed for the Staff Exchange. The WP2Leader can
reimburse the BioHorizon partners NCPs for participating in the staff exchange visits. NCPs can attend the Staff exchange but cannot be the host institution for the visits. *ICPC NCPs can apply having the same chances to participate as every EU-NCPs. As additional condition they need to fill a participation form with their expectations before being accepted for the training. Using that approach, we can invite active NCPs that really have interest in participating and learning from the training sessions. The participation is allowed, the reimbursement is not permitted as for H2020 rules for participation.
3.4 REIMBURSEMENT 3.4.1 TRAVEL COSTS 3
One representative per country can apply for reimbursement of his/her travel costs in the cases as specified in the guideline; Be officially appointed as Bio-NCP by the relevant national authorities; Appointment should be published in the participant portal in the NCPs devoted section3; In case of multiple Bio-NCPs in one country agree on one representative for each activities; Be established in a Member State, Associated Country or in ICPC, industrialised, emerging countries; Only travels accepted prior to the event by the Coordinator and the Work package leader will be eligible for reimbursement; The work package holds the budget for the travel costs reimbursment;
http://ec.europa.eu/research/participants/portal/desktop/en/support/national_contact_points.html
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-
Maximum amount refundable for NCPs (please refers to the categories above): 800 € for NCPs included in the Group 2 for the trainings and Groups 1 e 2 for the staff exchanges 1000€ for NCPs included in the Group 3 - The reimbursement is based on the reimbursement procedure attached as annex 3 for trainings and workshops and annex 4 for staff exchange programme, All other NCPs can participate to the activities at their own costs.
3.4.2 STAFF EXCHANGE HOST NCP OFFICE The host NCP office can apply for Staff Exchange cost organization reimbursement in the maximum amount of 250 €.
3.5 OFFICIALLY NOMINATED Bio-NCPs, ASSOCIATED PARTNERS TO THE BioHorizon PROJECT
NCPs List First name
Last name
Organisation
Elena
Angiolini
Marina
Jurjević
Naděžda
Koníčková
Rafael
Garcia-Villar
Christophe
Cotillon
Adrien
Guichaoua
Alexandros Katerina Michaela Despina Costantine Katrin Noa Serena Chiara
Theodoridis Kotzia Pöter Adamidou Vaitsas Valgeirsdottir Gur-Horowitz Borgna Pocaterra
INRA - Institut National de la Recherche Agronomique ACTIA - Association de Coordination Technique pour l'Industrie Agroalimentaire ACTA - Association de Coordination Technique Agricole Le Réseau des Instituts des filières animales et végétales Project Management Juelich (PtJ) Project Management Juelich (PtJ) Project Management Juelich (PtJ) PRAXI Network/FORTH PRAXI Network/FORTH Rannis ISERD APRE APRE
Iulia
Iatco
Center of International Projects
Koos Saske
de Korte Hoving
Netherlands Enterprise Agency Netherlands Enterprise Agency
The Brussels Enterprise Agency (Impulse Brussels) Agency for Mobility and EU Programmes Technology centre ASCR
Country
BH NCPs Group
Belgium
1
Croatia
1
Czech Republic
1
France
1
France
1
France
1
Germany Germany Germany Greece Greece Iceland Israel Italy Italy Moldova (Republic of) Netherlands Netherlands
1 1 1 1 1 1 1 1 1 1 1 1 9
Willemien Bożena Ewa Maria João Alexandra Gerhard Ayse Çınar Drin
van Asselt Podlaska Szkiłądź Fernandes Veiga Gass Öner Imami
Netherlands Enterprise Agency IPPT PAN IPPT PAN FCT FCT Euresearch TUBITAK Agriculture University of Tirana RA NAS Center for EcologicalNoosphere Studies FFG - Austrian Research Promotion Agency Belgian Science Policy Office (BELSPO) EUROFED Union Wallonne des Entreprises agency for Innovation by Science and Technology (IWT)
Davit
Pipoyan
Rita
Litauszky
Kristof
Vlaeminck
François
Louesse
Inge
Arents
Katarina
Bosnjakovic
University of East Sarajevo
Bojin
Bojinov
Valentina
Bozhkova
Milena Georgia
Ninova Kleanthous
Ulrik Kjølsen
Olsen
Argo
Soon
Agricultural University - Plovdiv The Fruit Growing Institute-Plovdiv Agricultural Academy Bulgarian Academy of Sciences Research Promotion Foundation Danisch Ministry of Science, Innovation and Higher Education. Agency for Science, Technology and Innovation Estonian Research Council
Jonhard
Eysturskarð
The Faroese Research Council
Jaana Kirsi
Lehtimäki Karjalainen
Stéphanie
Hugon
Françoise
Grolleau
Emmanuelle
Klein
Françoise
Gorga
Philippe
Moguedet
Mathieu Sabine Caroline Doris
Le Stum Steiner-Lange Töx Bell
Academy of Finland Tekes services Ministère de l'économie, du redressement productif et du numérique CPU/PRES l'UNAM MENESR - Ministère de l'éducation nationale, de l'enseignement supérieur et de la recherche ANIA - Association nationale des industries alimentaires IFREMER - Institut français de recherche pour l'exploitation marine Université de Bretagne Occidentale PT-DLR PT-DLR PT-DLR
Netherlands Poland Poland Portugal Portugal Switzerland Turkey Albania
1 1 1 1 1 1 1 2
Armenia
2
Austria
2
Belgium
2
Belgium
2
Belgium
2
Bosnia And Herzegovina Bulgaria
2 2
Bulgaria
2
Bulgaria Cyprus
2 2
Denmark
2
Estonia Faroe Islands Finland Finland
2
France
2
France
2
France
2
France
2
France
2
France Germany Germany Germany
2 2 2 2
2 2 2
10
Jan Anuscheh Jill Christiane Nicolas Stefan Marit Rebecca Lydia Agnes
Skriwanek Vahabzadeh Ebert Kummer Villacorta Rauschen Ackermann Breuer Kammler Ratzne Ludanyi
Dale
Crammond
Santa
Purviņa
Jurgita
Jean-Michel Françoise
Stonytė BudbergytėZabielaitė Ludwig Meisch
PT-DLR PT-DLR Forschungszentrum Jülich Forschungszentrum Jülich Forschungszentrum Jülich Forschungszentrum Jülich PT-DLR PT-DLR PT-DLR National Innovation Office Department of Agriculture, Fisheries and Food State Education Development Agency, Ministry of Education and Science of the Republic of Latvia Research Council of Lithuania Agency for Science, Innovation and Technology (MITA) LUXINNOVATION GIE LUXINNOVATION GIE
Trpe
RISTOSKI
University " Ss. Cyril and Methodius"
Denise
Bartolo
Malta Council for Science & Technology (MCST)
Malta
2
Adriana
Birca
Center of International Projects
Moldova (Republic of)
2
Montenegr o
2
Norway Norway Norway
2 2 2
Romania
2
Romania
2
Serbia
2
Slovakia Slovakia
2 2
Slovenia
2
Spain
2
Spain
2
Skaistė
Aleksandra
Martinović
Gudrun Øystein Kristi
Langthaler Rønning Anker-Nilssen
Aurel-Florentin
Badiu
Ioana
Ispas
ŽŽeljka
Dukić
Martina Natasa
Fikselova Hurtova
Marta
ŠŠabec
Andrés
Montero
Marta
Conde Vidal
University of Donja Gorica - Faculty of Food Technology, Food Safety and Ecology Research Council of Norway Research Council of Norway Research Council of Norway Agricultural and Forestry Sciences Academy MEN Ministry of Education, Science and Technological Development CVTI SR CVTI SR Ministry of Education, science and Sport Instituto Nacional de Investigación y Tecnología Agraria y Alimentaria (INIA) Ministerio de Economía y Competitividad
Germany Germany Germany Germany Germany Germany Germany Germany Germany Hungary
2 2 2 2 2 2 2 2 2 2
Ireland
2
Latvia
2
Lithuania
2
Lithuania
2
Luxembourg 2 Luxembourg 2 Macedonia, The Former 2 Yugoslav Republic Of
11
Fängström Jan
Britta Svensson
VINNOVA Formas
Sweden Sweden United Kingdom Argentina
2 2
Ian
Holmes
Technology Strategy Board
Eduardo
TRIGO
Tubukhanim
Gasimzada
Aleksander
KILCHEVSKY
Elena
Makeyeva
Mauricio Pablo Palmer
PENARRIETA MORALES PEREZ Masumbe Netongo
Gonzalo
RUIZ
David
JEISON
Pablo Iván Vladimer
Carrillo Astudillo Elisashvili
Stephen
Awuni
Purwiyatno
HARIYADI
Zuleikha Carlton Andre Serik Bapmenbayevic h Talgat Kuralbekovich
Budhan Wedderburn Kong
Grupo CEO Department of Agrarian Sciences/ ANAS Institute of Genetics and Cytology of the National Academy of Sciences of Belarus Institute of Genetics and Cytology of the National Academy of Sciences of Belarus Universidad Mayor de San Andres Universidad Mayor de San Andres University of Yaoundé I Pontificia Universidad Católica de Valparaíso Iniversidad de La Frontera Departemento de Ingeniería Química SENESCYT SENESCYT Agricultural University STEPRI - Centre for Scientific and Industrial Research Southeast Asian Food & Agricultural Science and Technology Center (SEAFAST) Ministry of Agriculture and Fisheries Ministry of Agriculture and Fisheries Ministry of Agriculture and Fisheries
Azerbaijan
3
Belarus
3
Belarus
3
Bolivia Bolivia Cameroon
3 3 3
Chile
3
Chile
3
Ecuador Ecuador Georgia
3 3 3
Ghana
3
Indonesia
3
Jamaica Jamaica Jamaica
3 3 3
KENENBAYEV
SH ?KazAgroInnovation?
Kazakhstan
3
KULAZHANOV
Almaty Technology University
Kazakhstan
3
Hysen
Bytyqi
Kosovo
3
Rofina Yasmin
OTHMAN
Malaysia
3
Muhammad Salimi
SAJARI
Malaysia
3
Carlos Ernesto
Bustamante
Peru
3
Patricio S.
FAYLON
Philippines
3
Bongani
Ndimba
South Africa
3
University of Prishtina "Hasan Prishtina" Ministry of Science, Technology and Innovation Malaysia (MOSTI) Ministry of Agriculture CONSEJO NACIONAL DE CIENCIA Y TECNOLOGÍA - CONCYTEC Philippine Council for Agriculture, Aquatic and Natural Resources Research and Development (PCAARRD) University of the Western Cape
2 3
12
Maneshree Nopparat
Jugmohan-Naidu WANITSUKSOMBU T
Moez
Jebara
Ruth
MBABAZI TUGUME
Nadiya
Boyko
Julia
Krasylenko
Tetyana
Stepanova
da Silva
Carolina
Gonzalez
Macarena
José E.
Bervejillo
Verónica Ibrohim
Musselli ABDURAKHMANOV
Clare
Mc Laughlin
Cameron
Slatyer
Christel
Nolte
Dayna
Scott
Sara Karen
Sarkar Davidson
Martin
Raillard
Cecilia
Sithembile Silundika
Bernarda
CASTILLO
Chong-Hak
Chae
Hyong Seog
SEO
Mouin Makoala Mampe Vusi Bruce
HAMZE MARAKE LEHLOENYA MASHININI Mc Callum
Department of Science and Technology National Science and Technology Developement Agency - NSTDA Ministère de l'Enseignement Supérieur, de la Recherche Scientifique et des Technologies de l'Information et de la Communication (MESRSTIC) Uganda National Council for Science and Technology Uzhhorod National University Institute of Food Biotechnology and Genomics of NASU Mechnikov Odessa National University Minister of Industry, Energy and Mining Ministry of Industry, Energy and Mining Ministry of Livestock, Agriculture and Fisheries International Cooperation INIA Academy of Science of Uzbekistan Australian Embassy and Mission to the European Union Australian Embassy and Mission to the European Union Australian Embassy and Mission to the European Union Australian Embassy and Mission to the European Union Agriculture and Agri-Food Canada Fisheries & Oceans Canada Aboriginal Affairs and Northern Development Canada Aboriginal Affairs and Northern Development Canada Instituto de Investigacion en Biotecnologia e Industria (IIBI) KIC-Europe/Korea Research of Chemical Technology KIC-Europe/iPET(Korea Institute of Planing and Evaluation for Technology In Food, Agriculture, Forestry and Fisheries) National Council for Scientific Research National University of Lesotho Lesotho Agricultural College National University of Lesotho New Zealand Ministry of Business,
South Africa
3
Thailand
3
Tunisia
3
Uganda
3
Ukraine
3
Ukraine
3
Ukraine
3
Uruguay
3
Uruguay
3
Uruguay
3
Uruguay Uzbekistan
3 3
Australia
4
Australia
4
Australia
4
Australia
4
Canada Canada
4 4
Canada
4
Canada
4
Dominican Republic Korea (Republic of)
4 4
Korea (Republic of)
4
Lebanon Lesotho Lesotho Lesotho New
4 4 4 4 4 13
Carole
Glynn
Cécile
Richardeau
Vladimir Olegovich Louis Sharon
POPOV CHEN Huang
Innovation and Employment & New Zealand Mission to the EU FRIENZ – Facilitating Research and Innovation Co-operation between Europe and New Zealand New Zealand Mission to the EU A.N.Bakh Institute of Biochemistry Russian Academy Science Ministry of Science and Technology National Center for High-Performance Computing (NCHC)
Zealand New Zealand New Zealand Russian Federation Taiwan Taiwan
4 4 4 4 4
* List updated at May2015. Source: http://ec.europa.eu/research/participants/portal/desktop/en/support/national_contact_points.html
World Maps with all the BIO NCPs BioHorizon
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ANNEX 1: INVITATION LETTER FOR TRAININGS, WEBINARS AND WORKSHOPS Dear Bio-NCPs, We are glad to announce the training/workshop/webinar on: Focus Date - Time - Location hosted by BioHorizon project partner name, country TRAINING/WORKSHOP/WEBINAR OBJECTIVES *If the training/workshop/webinar will be recorded or streamed there will be here details. TARGET GROUP National Contact Points for Horizon 2020 - “Societal Challenge 2 on “Food security, Sustainable Agriculture, Marine and Maritime Research and the Bioeconomy” + KET - Biotechnology SPEAKERS Short CV and expertise METHOD Webinar /face to face training or workshop REGISTRATION LINK XXX GUIDELINES FOR WEBINAR ATTENDEES OR FOR TRAINING REIMBURSEMENT Specific conditions for participation will be here highlighted XXX WEBINAR OR TRAINING MATERIAL (IF NEEDED) XXX SEND US YOUR QUESTIONS Do you already have some burning questions related to the webinar/training/workshops topic? You can send them in advance to XXX We look forward to your participation! XXX on behalf of the BioHorizon training/workshop/webinar task team
If you have any questions please do not hesitate to contact XXX
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ANNEX 2: INVITATION LETTER FOR STAFF EXCHANGE PROGRA MME Dear [Name Surname], As WP 2 Task Force, we are glad to inform you that your […number of visit 1st, 2nd etc] Staff Exchange Schedule is determined according to the information and needs you provided in the staff exchange template. Staff exchange will be hosted by Hosting Organisation – Location – Country Date - Time - Duration Specific Objectives of the Visit will be
... ...
Please also find enclosed the draft agenda of the Staff Exchange Visit foreseen by the hosting organisation There will be 4 more NCPs attending to this visit. They are,
Name & Country of the other NCPs … ….
Enclosed you can find the reimbursement form for your travel expenses and reimbursment procedure. Please do not hesitate to contact us for any questions about this visit.
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ANNEX 3: REIMBURSEMENT TEMPLATE FOR TRAININGS AND WORKSHOPS Place, date Mr./Ms. Institution Country Dear [Name Surname], Following the invitation to the [title of the event] that will be held on [date of the event] in [place of the event], APRE , as work package leader of BioHorizon WP3, will afford your flight ticket and travel expenses according the following “reimbursement rules”. All expenses must be anticipated by the NCP organization. APRE will reimburse only the travel and subsistence actual costs of the NCP: Accommodation (maximum 150 € per night) meals (maximum 30 € per meal) flight ticket (economy class) public transport taxi (only when public transport is not available or not feasibile) VISA In order to obtain reimbursement, APRE will need all the original supporting documents for the travel, including flight tickets and boarding cards or train tickets (depending on the means of transportation used), as well as the accommodation invoices, all relevant receipts and the debit note (see below). Additionally, all above-mentioned documents may be anticipated via e-mail in scanned version to [email of the reimbursing organization]. Following your participation to the event and meeting you will be requested to send APRE a short report on the outcomes of your participation. For costs claimed in currencies other than Euro, APRE will apply the conversion rate according to art. 20.6 of the H2020 EC Grant Agreement. The eligible expenses will be reimbursed via bank transfer to the bank account provided below. Yours faithfully, [Name Surname] APRE
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Debit note: Name and Surname: Organization: Name and date of the meeting: Venue of the meeting: Dates of travel
Origin / Destination
Number of nights
Amount
Description of the cost
From / To Travel Hotel Taxi Meals Other TOTAL
ACCOUNT NAME: ACCOUNT HOLDER: ADDRESS: TOWN/CITY: POST CODE: COUNTRY: BANK: BANK ADDRESS: TOWN/CITY: POSTE CODE: ACCOUNT NUMBER: IBAN: SWIFT/BIC: 18
ANNEX 4: REIMBURSEMENT FORM FOR STAFF EXCHANGE Place, date Mr./Ms. Institution Country Dear [Name Surname], Following the invitation to the staff exchange visitithat will be held on [date of the event] in [place of the event], ACTIA , as work package leader of BioHorizon WP2, will afford your flight ticket and travel expenses according the following “reimbursement rules”. All expenses must be anticipated by the NCP organization. ACTIA will reimburse only the travel and subsistence actual costs of the NCP: Accommodation (maximum 150 € per night) meals (maximum 30 € per meal) flight ticket (economy class) public transport taxi (only when public transport is not available or not feasibile) VISA In order to obtain reimbursement, APRE will need all the original supporting documents for the travel, including flight tickets and boarding cards or train tickets (depending on the means of transportation used), as well as the accommodation invoices, all relevant receipts and the debit note (see below). Additionally, all above-mentioned documents may be anticipated via e-mail in scanned version to [email of the reimbursing organization]. Following your participation to the event and meeting you will be requested to send ACTIA the staff exchange report on the outcomes of your participation. For costs claimed in currencies other than Euro, APRE will apply the conversion rate according to art. 20.6 of the H2020 EC Grant Agreement. The eligible expenses will be reimbursed via bank transfer to the bank account provided below. Yours faithfully, [Name Surname] ACTIA
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Debit note: Name and Surname: Organization: Name and date of the meeting: Venue of the meeting: Dates of travel
Origin / Destination
Number of nights
Amount
Description of the cost
From / To Travel Hotel Taxi Meals Other TOTAL
ACCOUNT NAME: ACCOUNT HOLDER: ADDRESS: TOWN/CITY: POST CODE: COUNTRY: BANK: BANK ADDRESS: TOWN/CITY: POSTE CODE: ACCOUNT NUMBER: IBAN: SWIFT/BIC:
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ANNEX 5: Registration form for trainings and workshops (indicative template) PART I: General Information Surname *
First Name(s) *
Gender * Male Female Nationality *
E-mail *
Telephone (add international code):
Mobile phone (add international code): (to contact trainees before/during the travel and the training)
How many years have you dedicated to NCP-related supporting activities? * < 1 year 1 year 2 years 3 years 4 years 5 years > 5 years > 10 years 21
> 15 years How many years have you dedicated to BIO/KBBE NCP-related supporting activities? * < 1 year 1 year 2 years 3 years 4 years 5 years > 5 years > 10 years > 15 years Are you interested in the Staff Exchange activitie * (5th and 6th of October 2015) Yes No Organisation *
Address *
Country *
PART II: Professi onal I nter est How will you benefit from the participation in this event? * Describe how will you benefit from the participation in this course.
PART III: Travel Infor mation Travel Mode *
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Place of Departure (Airport/station) Please indicate the nearest International Airport or railway station
I need an invitation letter from the organiser for visa application/internal clearance Yes No Specific Diet requirements (if any) i.e. Vegan, Vegetarian, Intolerance, Celiach
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