AMES COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS WORK SESSION MINUTES November 27, 2017 President Alisa Frandsen called to order a work session of the Ames Community School District Board of Directors at 5:10 p.m. in the District Office’s Boardroom, 2005 24th St., in accordance with Open Meetings Law. Present:

Alisa Frandsen, President Luke Deardorff, Vice President Monic Behnken, Director Rodney Briggs, Director Jamet Colton, Director Gina Perez, Director Lewis Rosser, Director Dr. Tim Taylor, Superintendent Dr. Mandy Ross, Associate Superintendent Christine Stensland, Chief Financial Officer, Board Secretary/Treasurer Gerry Peters, Director of Facilities Planning and Management

Call to Order Director Briggs moved, Director Rosser seconded, to approve the agenda. Motion carried 7-0. DISCUSSION ITEM(S) Construction Management Firm Interviews An RFP for construction management firms was issued by the District. The Facilities Committee met to review all the proposals and selected two firms to interview. Each firm was sent a list of 15 questions to answer in a presentation to the Board. Taylor Ohde Kitchell (TOK) Dan Mills, Heather Brown, Gary Houdeshell, Evan Heggen, Ralph Schulte, and Steve Lang presented for TOK. They explained their process for document review during pre-construction and during construction. They would assist with getting a design team on board and help with community outreach to assure a successful bond referendum. They would develop materials needed to inform the public of the project and would be available for public information events. The firm has 40 individuals available throughout the project. They emphasize Value Engineering not only to identify cost savings but also to maximize the value of the project. The will assist with Building Information Modeling (BIM) and will ensure that it is in the RFQ for the design services. BIM should result in a product that can be used for maintenance for the life of the building. They utilize the following software packages throughout the project: Primavera PG, Meridian Prolog, Submittal Exchange, BIM, Timberline, and Bluebeam. They went through their vision for the schedule with the building of the pool at the beginning of the project. They had reached out to the two neighboring churches regarding use of their parking lots during athletic and other events. They stated that demolishment of the old building should be a separate bid package to maximize salvage of materials. TOK stated that they would manage the project so that District Administrators can do their “day jobs”.

Work Session Minutes

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November 27, 2017

Finally, the fee structure was proposed based on the structure identified in the RFP but were willing to working on any fee structure that was in the best interest of the District. Story Construction Mike Espeset, Dean McCormick, Brant Carr, and Stevan Massa presented for Story Construction. Story Construction described how their team for the project would formulated both for the preconstruction and construction phases. The stated the believe the role of the CM is to provide leadership, assist in hiring the design professional, provide communication about the project to the Board and the Administration, advocate for the District and the project, leverage the District staff for input. They pride themselves on a fair and balanced method of managing projects. They explained their Construction Production 2.0 method of managing the program and demonstrated what it would look like in the field. They would facilitate in choosing a design partner and support community advocacy and the Vote Yes Committee. They would help the design team stay on schedule, developing BIM/VDC to make sure that building clashes don’t happen and modeling of what the project is going to look like. Their bid package approach is to follow the traditional trade lines, keep labor and material together, size for the market and the right caliber contractor. They anticipate 18-25 different bid packages. They plan communication with bi-monthly meetings of the facilities committee, monthly presentations to the Board, and weekly meetings with the facility manager. They would include community meetings in the design phase. Board Review Dr. Taylor stated that the construction manager is vital to the overall success of the project. He didn’t believe you could go wrong with either company. Their professionalism and reputations are impeccable. Vice-President Deardorff stated he was leaning towards Story. Director Perez liked the Story Construction Production 2.0 method and is leaning towards Story but is concerned about perception. President Frandsen stated she was leaning towards Story. Director Colton stated she thought TOC seemed more technology savvy but thought that Story would make this project their number one priority. At this point she is undecided. Director Rosser said it is important to pick a winner for the School District. He had some concerns on capacity and remains undecided. Director Behnken felt Story communicated well as a team and is leaning toward Story. Director Briggs said he is satisfied with either one. ADJOURN Director Rosser moved, Director Perez seconded, to adjourn at 8:35 p.m. Motion carried 7-0. Attest: ____________________________________ Alisa Frandsen, President Minutes approved on December 18 2017.

___________________________________ Christine Stensland, Board Secretary