AMES COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS REGULAR MEETING MINUTES December 4, 2017 President Alisa Frandsen called to order the regular meeting of the Ames Community School District Board of Directors at 6:30 p.m. in the District Office’s Boardroom, 2005 24th St., in accordance with Open Meetings Law. Present:

Alisa Frandsen, President Luke Deardorff, Vice President Monic Behnken, Director Rodney Briggs, Director Jamet Colton, Director Gina Perez, Director Lewis Rosser, Director Dr. Tim Taylor, Superintendent Dr. Mandy Ross, Associate Superintendent Chris Stensland, Chief Financial Officer, Board Secretary/Treasurer

Absent:

Monic Behnken, Director

Call to Order and Reading of the Mission Statement Director Rosser moved, Director Briggs seconded, approval of the agenda with moving Discussion Item 5 to the end of the Action Items. Motion carried 6-0. Director Briggs read the mission statement. DISCUSSION ITEM(S) Committee Work Vice President Deardorff updated the Board on the status of the City and County Conference Boards. The Policy and Teaching and Learning Committees were meeting later in the week. Public Comments: None Transportation The 3-year contract with Durham expires at the end of the current school year. Options include issuing an Request for Proposal (RFP) by the middle of December for a decision early in February or extending Durham’s contract for one year (as allowed by the contract) to do a study on transportation services in Ames. Notice must be given to Durham by the end of December to extend the contract. Director Briggs supported a one-year extension with an independent study of transportation delivery. Director Rosser inquired about doing a study and then going to RFP. Ms. Stensland indicated the RFP would go out too late to potentially allow a new company, if selected through the RFP, to staff up and develop systems before the start of school in August 2018. Public Comments: None AHS Swimming Pool Dr. Taylor reviewed previous discussion by the Board regarding the future of the AHS Pool. The Board had previously reached consensus that it is desirable to maintain a swimming program for Ames students. After careful consideration, the Board determined the most feasible arrangement is to have a pool facility on the high school grounds and informed the City of Ames not to include a competition pool in the feasibility study for a Health Life Center. While the District has the resources for the construction of the facility, the Board is very conscious of the impact of increased operating costs to the District’s general fund. The administration has proposed a District commitment of $75,000 towards operating costs which would be the approximate cost of

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operating a pool only for District usage during the swim seasons. There is a general consensus that it is in the best interest of the community to maximize usage of a new pool facility year round. The District continues to work on agreements with Ames Cyclone Aquatic Clubs (ACAC) and the City of Ames to partner with the District for usage of a new facility when not in use by the District and to share in the costs of the increased usage. ACAC is exploring the establishment of an Endowment from donations to provide ongoing interest revenue to be used towards operating and other swim activity expenses. They have met with the Story County Foundation and have been approaching potential donors. Information on referendum language, implications of the proposed Federal tax plan on tax exempt bonds, and a general timeline will be provided and discussed at the Board meeting on December 18. Directors Colton and Briggs expressed that they were comfortable with the level of District Resources being committed. Director Rosser stated he believed the District contribution could be lower as the operating costs are very conservative and will likely be lower. Public Comments: None Policies for Discussion No comments were received from the Public. The following policies were presented for discussion. 201.3 Traits of Effective Board Members 202.1 Board Committees 205 Board Minutes 207 Gifts to Board Members 401.12 Employee Travel Compensation 401.13 Employee Use of District Credit Cards 705.1 Bidding Requirements 705.2 Purchasing Requirements 706.3 Payday Schedules 803.2 Emergency School Closings were announced. Director Briggs reviewed proposed changes. In policy 202.1 the Diversity Committee was changed to Equity Committee. Changes to 705.1 were due to new federal requirements for procurement within the National School Lunch and Breakfast program. Changes to 401.13 clarified allowable and non-allowable purchases with District Credit Cards. Policy 202.1 was referred back to the committee to consider changes consistent with the new Equity Committee. Public Comments: None PUBLIC FORUM Alex Yakobson inquired about the goal and purpose of the District and his access to student records. CONSENT ITEM(S) Dr. Taylor read the Consent Agenda which included the minutes the regular meeting on November 20, 2017; the Personnel Report; Gift(s) to the District; and Agreement(s)/Contract). Director Rosser moved, Vice President Deardorff seconded, to approve the consent agenda. Motion carried 6-0. PERSONNEL REPORT December 4, 2017 RESIGNATIONS 1.

It is recommended that the Board accept the resignation of Ms. Christine Gross as a Level 2 Educational Assistant at Meeker Elementary School, effective December 20, 2017.

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2.

It is recommended that the Board accept the resignation of Ms. Weiwei Guo as a 1st Shift Custodian at Edwards Elementary School, effective November 27, 2017.

3.

It is recommended that the Board accept the resignation of Ms. Lorraine Woolery as an Educational Assistant at Northwood Preschool Center, effective December 11, 2017.

APPOINTMENTS Support Staff 1. It is recommended that the Board approve the appointment of Ms. Michele Parker as a Level 3 Educational Assistant at Ames Middle School, with an effective date of November 29, 2017. Ms. Parker will be working 6.75 hours per day for 118 days with a starting salary of $11.30 per hour. She is replacing Ms. Tina L. Johnson. 2.

It is recommended that the Board approve the appointment of Ms. Soohee Shin as a Level 2 Educational Assistant at Fellows Elementary School, with an estimated effective date of December 5, 2017. Ms. Shin will be working 5.83 hours per day for 114 days with a starting salary of $9.75 per hour. This is a new position.

3.

It is recommended that the Board approve the appointment of Ms. Ragan Carlson as a Level 2 Educational Assistant at Ames High School, with an estimated effective date of December 4, 2017. Ms. Carlson will be working 6.5 hours per day for 113 days with a starting salary of $9.75 per hour. She is replacing Ms. Jeanne Foell.

4.

It is recommended that the Board approve the appointment of Mr. Michael Mensing as a Regular Education Educational Assistant at Ames High School, with an estimated effective date of December 4, 2017. Mr. Mensing will be working 6.55 hours per day for 113 days with a starting salary of $9.30 per hour. This is a new position

Coaching/Co-Curricular 1. It is recommended that the Board approve the appointment of Ms. Kendra Kruse to the position of Boys and Girls Track Operations Assistant Coach at Ames High School, effective December 1, 2017. Ms. Kruse will receive $2,813 (50% of the 17.5% of the base salary) for this assignment. This is a new position. 2.

It is recommended that the Board approve the appointment of Mr. Tracy Rial to the position of Girls Track Assistant Coach at Ames High School, effective December 1, 2017. Mr. Rial will receive $3,537 (11% of the base salary) for this assignment as he replaces Ms. Julie Terry.

3.

It is recommended that the Board approve the appointment of Ms. Molly Jo Smith to the position of Girls Track Assistant Coach at Ames High School, effective December 1, 2017. Ms. Smith will receive $3,537 (11% of the base salary) for this assignment as she replaces Ms. Aileen Sullivan.

CHANGE IN CONTRACT/ASSIGNMENT Support Staff 1. It is recommended that the Board approve the voluntary transfer request of Ms. Kayla Horner to the position of Health Associate at Mitchell & Northwood Schools, effective November 27, 2017. Ms. Horner has been serving as a Level 3 Educational Assistant at Fellows Elementary School. She will be working 5.2 hours per day for 120 days with a salary of $12.75 per hour. She is replacing Ms. Cathy Martin. 2.

It is recommended that the Board approve the voluntary transfer request of Ms. Sharon Rea to the position of Level 2 Educational Assistant at Sawyer Elementary School, effective December 4, 2017. Ms. Rea has been serving as a Level 2 Educational Assistant at Edwards Elementary School. No other conditions of employment are affected.

GIFT(S) TO THE DISTRICT Dr. Taylor announced the Gift(s) to the District. Those providing gifts to the District will be acknowledged with a letter of thanks. DESCRIPTION DONOR(S) RECIPIENT Winter clothing and boots On Media Edwards, Mitchell, Meeker Schools

Board Minutes Plates and serving baskets Cash ($744.06)

4 of 5 Tanner’s Grill Anonymous

December 4, 2017 AHS - John Crall’s Classroom Toward Demo of Old Edwards

CONTRACT(S)/AGREEMENT(S) Copies of Contract(s)/Agreement(s) are attached to the Official Record only. • Agreement with Walsworth Yearbooks for printing AMS yearbook. Cost: $7,200 • Agreements with Steve’s Mobile Music to provide DJ services for middle school events on December 8, February 9, May 4 and May 31. Cost: $3,935 • Memorandum of Understanding with Boys and Girls Club of Story County for a partnership with Meeker and Mitchell Schools to assist students with core academic subjects. Cost: $0

ACTION ITEM(S) Construction Manager for High School and Pool Projects Vice President Deardorff moved, Director Briggs seconded, the Board offer a contract for construction management services for the new Ames High School Project to Story Construction of Ames, Iowa. Director Briggs expressed that they had two very fine candidates for Construction Manager and looks forward to working with Story Construction. Director Rosser stated that both companies were great, but was concerned there was $500,000 difference in the fee proposals. Vice President Deardoff stated the Board had reached consensus that Story Construction had a better approach to construction management. President Frandsen stated she was pleased with both companies and that it was a very close decision. Motion carried 5-1, with Director Rosser voting no. 2018-2019 Modified Growth for Dropout Prevention Application and Budget (moved from Discussion Item(s) Vice-President Deardorff moved, Director Perez seconded, to approve the modified allowable growth of $1,452,042 with a total Dropout Prevention budget of $1,936,056. Motion carried 6-0. Modified Supplemental Amount for dropout prevention provides funds to assist local school districts with the unique needs of students who are potential or returning dropouts. The budget outlines how these categorical funds will be used during the 2018-2019 school year to support District-wide intervention and prevention. At-risk students in the Ames District are served by a large group of experienced staff members who work collaboratively with classroom teachers to help meet the academic and personal/social/career needs of students. This is a state funding stream that must supplement, not supplant, the District’s responsibility to provide an educational program for all students. In order to receive Modified Supplemental Amount, the District must provide a 25% match from the General Fund. BOARD AND STAFF ITEM(S) Items from the Board • Director Briggs noted that the Board cannot release student records to parents which contain the records of other students. • Vice President Deardorff thanked staff for the recent attendance letter. • President Frandsen noted that she is working on the process for a Superintendent search. • Director Rosser updated the Board on IASB legislative initiatives. Items from the Staf Dr. Taylor updated the Board on upcoming events, reminded them of the IASB Day on the Hill, and noted the Federal Department of Education is narrowing the definitions for civil rights complaints. Board Planning Calendar Dr. Taylor reviewed the Board Planning Calendar.

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ADJOURN Director Rosser moved, Director Perez seconded, to adjourn at 8:05 p.m. Motion carried 6-0. Attest: ____________________________________ Alisa Frandsen, President Minutes approved on December 18, 2017.

___________________________________ Chris Stensland, Board Secretary