COACH  DEVELOPMENT  PROGRAM   1              

Level  300  Coaching  Clinic  Handbook:     Host  Information  &  Agreement   The  goal  of  the  USA  Rugby  Coach  Development  Program  is  to  enhance  the  experience  of  the  players  and   teams  by  improving  the  quality  of  coaching  at  all  levels  of  rugby  within  the  United  States.  USA  Rugby  has   re-­‐designed   the   Coach   Development   Program   certification   courses   to   better   meet   the   needs   of   American  rugby  coaches.  The  courses  are  more  economical  and  convenient  for  coaches  to  attend,  plus,   it  is  more  profitable  for  clubs  and  organizations  to  host.   We  are  currently  seeking  hosts  such  as  State  Based  Rugby  Organizations,  Geographical  Unions,  College   Conferences,  and  clubs  to  bring  our  coach  education  opportunities  to  your  local  area.  This  application   and   agreement   will   provide   you   with   the   information   necessary   to   host   a   Level   300   Coaching   Certification  Clinic.     Prospective  hosts  are  asked  to  submit  applications  no  later  than  5  weeks  before  the  requested  clinic   date.   Applications   are   reviewed   on   a   first-­‐come,   first-­‐served   basis.   Please   find   all   information,   requirements  and  details  of  hosting  a  USA  Rugby  Level  300  Coaching  Certification  Clinic  attached.    We   look   forward   to   working   with   your   local   organization   to   grow   and   develop   rugby   at   all   levels   of   the   game.    Remember,  better  coaches  lead  to  better  and  more  well  developed  players,  which  results  in  a   better  game.  

Level  300  Coach  Certification  Description:   The   Level   300   Coaching   Certification   consists   of   two   components:   an   online   course   and   a   two-­‐day   in-­‐ person   clinic.     The   shift   in   theory   to   the   new   certification   gets   coaches   on   the   field   with   ample   opportunity  to  put  into  practice  the  coaching   process  used  to  effectively  teach  rugby.  The  goal  of  this   clinic   is   for   coaches   to   refine   their   coaching   skills   and   knowledge,   with   a   focus   on   teaching   the   technical   aspects   of   the   game   through   the   use   of   games,   questioning   during   practices,   and   developing   progressions.   Throughout   the   clinic,   coaches   will   get   hands-­‐on   experience   and   feedback   through   evaluation  and  a  peer  review  process.     Thank  you  for  your  dedication  and  passion  for  growing  the  game  of  rugby  and  Coach  Education.     Sincerely,     The  USA  Rugby  Coach  Development  Team   [email protected]  

The  following  document  outlines  the  information  and  responsibilities  required  from  a  local  host  to   successfully  schedule  a  USA  Rugby  Level  300  Coaching  Certification  clinic.  

2500 Arapahoe, Suite 200, Boulder, CO 80302 | Phone 303.539.0300 | Fax 303.539.0311 Members of the International Rugby Board & the U.S. Olympic Committee

 

2   COACH  DEVELOPMENT  PROGRAM    

Benefits  of  Hosting     Hosting   is   a   great   way   to   promote   your   club   and   gain   recognition   within   your   area   and   within   the   rugby   community.    It  also  allows  you  to  grow  your  relationship  with  the  National  Office  and  bring  the  highest   level  of  education  and  technical  knowledge  to  your  own  community.  By  fulfilling  the  host  responsibilities   and  requirements,  an  organization  becomes  eligible  for  revenue  sharing.    A  minimum  of  4  participants   is  required  at  least  10  days  before  the  clinic  to  avoid  cancellation  or  postponement.    

Revenue  Sharing   USA  Rugby  and  the  host  are  jointly  responsible  for  the  cost  of  putting  on  the  event.       The   revenue   sharing   rate   per   Level   300   Certification   Clinic   is   $20.00   per   participant   when   you   have   over   4  registered  coaches  on  the  final  roster.  Example:  16  x  $20  =  $320.       This   revenue   sharing   option   applies   to   ANY   hosting   organization.     If   the   host   organization   does   not   comply  with  all  the  logistical  hosting  responsibilities,  USAR  has  the  right  to  revoke  some,  if  not  all,  of  the   revenue   sharing.   Revenue   sharing   is   processed   at   the   completion   of   the   course   when   all   paperwork   and   financials  are  submitted;  it  can  take  up  to  one  month  post  course  to  receive  revenue  sharing.    

Equipment  Provided  by  USA  Rugby     As  well  as  monetary  compensation,  the  host  will  receive  10  balls,  20  cones,  and  2  rucking  shields  from   USA  Rugby.  These  should  arrive  before  the  start  of  the  clinic  however  due  to  shipping  issues,  there  are   circumstances  in  which  this  does  not  happen.    The  host  is  required  to  provide  additional  balls,  cones,   rucking  shields,  and  a  scrum  machine  for  the  weekend.  

 

Participant  Costs  &  Prerequisites   £ £ £ £ £ £

  The  cost  per  clinic  participant  for  Level  300  is  $250   Registration  closes  10  days  prior  to  the  course  at  11am  ET     Walk-­‐ins  are  NOT  permitted  –  Pre-­‐registration  &  completion  of  the  pre  course  work  is  required   All  participants  must  have  a  passing  record  of  the  USA  Rugby  Level  200  CDP  Course   All  participants  must  have  one  year  of  experience  as  a  Level  200  Coach   All  participants  must  be  registered  with  USA  Rugby  

  USA   Rugby   will   open   registration   on   the   www.usarugby.org   website.   USA   Rugby   manages   all   administration   and   logistics   for   CDP   courses.   Participants   are   responsible   for   their   own   costs   and   registration.      

The  following  are  mandatory  requirements  for  the  host  of  a   USAR  Level  300  Clinic:  

2500 Arapahoe, Suite 200, Boulder, CO 80302 | Phone 303.539.0300 | Fax 303.539.0311 Members of the International Rugby Board & the U.S. Olympic Committee

 COACH  DEVELOPMENT  PROGRAM   3              

Logistics:  The  host  is  required  to  manage  the  local  logistics  of  the  course  in  order  to  ensure  that   an  effective  learning  environment  is  created.  This  includes:   £ £ £ £ £

Provision  of  a  medical  kit     Acknowledgement  of  Receipt  of  Delivery  of  course  materials   Delivery  of  course  materials  to  course  location  on  the  first  day  of  the  course   Access  to  the  facility  at  least  30  minutes  before  both  mornings  of  the  clinic   Posting  signs  on  both  days  of  the  course  for  parking  and  classroom  

  Teaching   Facilities:   An   appropriate   facility   is   required   to   accommodate   an   effective   learning   environment.  This  includes:   £ A  classroom/meeting  room  that  can  accommodate  all  registered  participants £ Tables  and  chairs  that  can  be  arranged  for  small  group  work £ Note-­‐writing  equipment  including  any  of  the  following:  dry  erase  boards,  flip  charts,  markers   £ Extra  pens  for  participants  to  use  for  note-­‐taking  and  session  planning   £ Location  must  be  available  for  the  entire  duration  of  the  clinic    (Standard  hours  are:  Day  1  –  8:00   AM  -­‐  5:00  PM,  Day  2  –  8:00  AM  –  5:00  PM)  

  Athletic  Facilities:  The  host  will  provide  training  areas  within  5  minutes  walking  distance  from   the  classroom.  This  includes:   £ Pitch/field  large  enough  to  accommodate  all  staff,  coaches,  and  players  (at  least  50  m  X  50  m)   Note:  This  does  not  need  to  be  a  lined  or  regulation-­‐sized  field   £ In  the  case  of  inclement  weather  (rain,  snow,  lightning,  heat,  etc.)  a  gym  with  mats  (wrestling  or   gymnastics)  suitable  for  contact  must  be  available  and  reserved.     £ A  minimum  of  10  players  for  every  4  participants  for  practical  demonstration  of  drills,  games,   scrums,  and  tackles;  participants  in  the  clinic  will  coach  these  players   £ 5  rugby  balls,  10  cones,  and  2  rucking  pads  per  4  participants  provided  by  the  host.     £ Scrum  machine  is  preferred  for  the  course  

  Course  Meals:  The  host  will  provide:   £ Lunch  for  any  coaches,  players,  volunteers  and  USAR  staff  during  the  clinic   £ Location  of  evening  social  on  first  evening     Course  Promotion:  The  host  should:   £ Submit  a  plan  to  secure  the  minimum  clinic  participant  numbers.  The  minimum  number  to  run  a   course   is   4   participants   and   must   be   met   10   days   prior   to   the   clinic.   The   plan   could   include   promotion   the   course   to   local   rugby   clubs,   Local   Area   Unions,   Territorial   Unions,   GU’s,   SBROs,   email   groups,   Parks   &   Recreation   departments,   the   Visitor   &   Convention   Bureau,   YMCAs,   physical  education  teachers,  schools,  local  newspapers,  social  networks,  etc.     Experience   has   shown   that   early   and   active   promotion   by   the   host   is   the   most   effective   tool   in   producing  a  successful  Level  300  Coaching  Certification  Clinic.     Other  Conditions:     £ All  volunteers  and  the  hosting  organization  must  be  registered  members  of  USA  Rugby.   £ Provide   USA   Rugby   National   Office   with   at   least   one   point   person   and   one   back   up   volunteer   who   are   responsible,   reliable,   and   capable   of   communicating   important   information   to   National   2500 Arapahoe, Suite 200, Boulder, CO 80302 | Phone 303.539.0300 | Fax 303.539.0311 Members of the International Rugby Board & the U.S. Olympic Committee

 

4   COACH  DEVELOPMENT  PROGRAM     Office  staff,  Course  Leaders,  and  course  participants.   £ Provide   USA   Rugby   with   additional   support   (1-­‐3   people)   to   assist   with   on-­‐site   logistics   such   as   morning   set-­‐up,   shipping   and   receiving,   last   minute   directions,   lunch   set-­‐up/clean-­‐up,   and   any   on  site  logistical  issues.     ALL   HOSTS   are   required   to   assist   with   ground   transportation   for   USAR   staff   for   the   entirety   of   the   clinic  including  transport  from  and  to  the  airport.     USA  Rugby  (CIPP)  registration  policy  for  Hosts   £ All   hosts—whether   they   are   a   club,   organization,   association,   foundation   or   a   Local   Area   Union—must   be   current   members   of   USA   Rugby.   This   includes   all   players,   coaches,   and   Administrators  from  all  levels  within  the  local  host  organization.  Non-­‐compliance  with  this  policy   will  result  in  forfeiture  of  hosting  the  events.  

  USA  Rugby  Responsibilities:   £ Advertise  Nationally  -­‐  USA  Rugby  will  promote  nationally  via  the  USA  Rugby  web  site.   £ Coordinate  Course  Leaders:   o Assign  to  clinics   o Arrange  flights   o Book  accommodations   o Pay  honorarium   £ Manage  participant  pre-­‐registration   £ Manage  customer  service  questions  and  issues   £ Manage  online  registration   £ Publish  and  provide  instructional  resources   £ Provide  proof  of  insurance  for  USA  registered  clubs  (if  requested)   £ Conduct  an  evaluation  of  the  clinic   £ Provide  appropriate  materials  and  cover  shipping  costs      

  Cancellation  Policy   USA  Rugby  reserves  the  right  to  cancel  the  clinic  at  any  time.  The  local  host  may  not  announce  that  a   clinic  is  cancelled  without  first  communicating  with  USA  Rugby.  Clinics  may  be  rescheduled  due  to   weather  or  other  factors  out  of  our  control.    USAR  is  not  responsible  for  any  costs  incurred  by  a   participant  due  to  a  cancellation;  a  participant  registers  at  their  own  risk.  

 

On-­‐Site  Vendors:   On-­‐site  vendors  of  rugby  merchandise  and  equipment  are  NOT  permitted  unless  previously  approved  by   the  USA  Rugby  National  Office.  All  fees  collected  from  approved  vendors  become  the  property  of  USA   Rugby.  

  Questions:     To  inquire  more  information  on  hosting,  or  have  any  questions  regarding  certifications  please  e-­‐mail  the   Coach  Development  Department  at:  [email protected]    

2500 Arapahoe, Suite 200, Boulder, CO 80302 | Phone 303.539.0300 | Fax 303.539.0311 Members of the International Rugby Board & the U.S. Olympic Committee