MINUTES OJAI CITY COUNCIL AND OJAI REDEVELOPMENT AGENCY SUCCESSOR AGENCY REGULAR MEETING 7:00 P.M. MAY 10, 2016 COUNCIL CHAMBERS, OJAI CITY HALL 401 S. VENTURA STREET — OJAI, CA ROLL CALL Mayor Blatz called the regular meeting of the Ojai City Council to order on Tuesday, May 10, 2016, at 7:00 p.m. in the Council Chambers of Ojai City Hall, 401 S. Ventura St., Ojai, California. On the call of the roll the following Council Members reported present: Paul Blatz, Randy Haney, Severo Lara and William Weirick. Also present were: Interim City Manager Steve McClary, City Attorney Matthew Summers, Police Chief Dave Kenney and Records Manager Cheryl Shaw. ABSENCES — Council Member Clapp PLEDGE OF ALLEGIANCE — Council Member Haney PRESENTATIONS - None PUBLIC COMMUNICATIONS Mary Forrest, Ojai, spoke on the importance of bike transportation in Ojai. Mayor protern Weirick informed Ms. Forrest that the Complete Streets Sub-Committee is working to build enhanced bike transportation options into the master plan and invited her to attend a meeting. Ms. Forrest also expressed concern about theft of bikes and bike parts in and around Ojai. She personally has had multiple parts stolen off her bike and requested of theft be addressed more thoroughly by the City. She also stated that she felt that many local businesses were not bike friendly in that they will not permit her to park her bike inside facilities. Jamie Bennett stated that the 70th Annual Ojai Music Festival will take place June 9-12 and this year there will be three free concerts. The schedule of events can be found online and also in the music festival brochure. REPORTS FROM COUNCIL MEMBERS Mayor pro tem Weirick briefly discussed the ballot initiative regarding short term rentals, and expressed his disappointment that the petitioners have utilized the City seal on information they are circulating to the public to obtain signatures. Mr. Summers stated that the photograph circulated by Mayor pro tern Weirick is a copy of a banner which was located at a petition signature table. Mr. Summers stated that the City seal is owned by the City and protected by copyright and no one is permitted to use the seal without the express permission of the City. The use of the City seal by the measure proponents is illegal. He also stated that any use of the seal on the petition itself would

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invalidate the signatures. The mayor directed staff to write a cease and desist letter to the proponents. Council Member Lara stated that he recently attended the Southern California Association of Governments conference. He also thanked the Rotary Club for putting on a successful career day at Nordoff High School. Mayor Blatz reported on the Gold Coast Transit Board meeting. The Board had previously approved funding for a 5 bay trolley parking structure but it was determined that funding was needed for other projects so instead of funding the parking bays, the Gold Coast Transit Board recently approved funding for a $45,000 trolley wash pad and collection system and also a $30,000 vehicle storage area sound wall. The Board also voted to ban all hover boards and similar devices powered by batteries on buses. The exact scope of the ban will be clearer once the regulation is released. Mayor Blatz also discussed the Ventura County Transportation ballot measure which is requesting a %percent sales tax to support transit facilities and projects within the County as Ventura is the only county in southern California which does not have a transit tax. If passed, over a 30 year period it is expected to generate $500,000 that would come back directly to Ojai for infrastructure improvements such as streets and roads. Mayor Blatz also stated he received about 20 form letters, forwarded from Casey Gargahn, which requests that the City adopt a resolution supporting the idea of a refugee relocation plan in Ojai and join the Cities United for Immigrant Action. Following a brief discussion, and that there were no requests to agendize the issue for further discussion, staff was directed to file the request. CONSENT CALENDAR (Items 1a through 1c) 1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction. b) City of Ojai Warrant for March 26, 2016 — April 28, 2016 Authorize Payment. RECOMMENDATION: c) Treasurer's Monthly Report of Investments for the City of Ojai and the Redevelopment Agency Receive and file. RECOMMENDATION: MOTION: It was moved by Council Member Lara, seconded by Mayor pro tem Weirick to approve the Consent Calendar as presented. On roll call the vote was: Blatz, Haney, Lara, Weirick AYES: None NOES: ABSENT: Clapp ABSTAIN: None

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PUBLIC HEARING — None DISCUSSION ITEMS 2. Request for Proposals, Building Inspection, Plan Check and Code Enforcement Services RECOMMENDATION: Authorize the issuance of the request for proposals for Building Inspections, Plan Check and Code Enforcements Services. Kathleen Wold, Community Development Director, briefly addressed the Council with regards to the scope of the RFP. Mayor pro tem Weirick distributed some information regarding his suggested changes to the RFP which included several items suggested in the Citygate audit of the Community Development Department. Namely, Council should consider having the building official answer directly to the City Manager which is a practice implemented in many smaller cities, is also contemplated by the language contained in Ojai's Municipal Code. He also stated that he believed there was a certification that a building officials could obtain through the California Association of Certified Code Enforcement and it makes sense to have the code compliance offer have that certification and adding this in as an optional element would also be consistent with Theme 5 as contained in the Citygate audit. Mayor pro tern Weirick also expressed a desire to bring fire safety reviews in house it would be a great convenience to the City's constituents not to have to travel to Camarillo to obtain fire safety reviews. He also stated that the Citygate report listed as a priority that the City has the ability to implement an automated permit tracking and review system In response to a question from Council Member Lara, Mayor pro tern Weirick stated that to have the building official report to the City Manager is more in-line with the Municipal Code. Mr. Livingston stated that Council should be aware that there is funding that has been placed in the next fiscal year budget so the City can obtain and implement an automated permit tracking system. Ms. Wold addressed the Council and also indicated that in addition to being short staffed, the department is struggling with the physical constraints of the office space. She has discussed several options with Mr. McClary which would potentially give the department the space needed to better serve the public. The department is also in need of additional competent counter staff which can interact with the public. Council Member Haney clarified that the original RFP which was brought to Council did not come from Council but from the Community Development Department and/or prior City Manager due to the need for additional staff. He questioned whether or not an opportunity was missed with the current contractor to provide some of the requested services. Council Member Haney also had questions with regard to the code enforcement officer. Ms. Wold addressed the questions and stated that the she believed the current contractor was not interested in providing the additional services as outlined in the RFP. Council Member Haney stated that he would like to have the code enforcement officer's duties be more complaint driven and also suggested that

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the Department review the code enforcement officer's citations and contact the cited parties to see if the City could assist in bringing the properties into compliance. Ms. Wold also stated that the code enforcement officer has completed some training classes. Mr. Summers stated that changes to the training, scope and duties of the code enforcement officer should be addressed at a later date as that issue is outside the scope of the RFP agenda topic. Ms. Wold clarified what the scope of a full fire review includes which, in addition to a review of the plans to check for building fire safety, also addresses the ingress and egress on the property, drive way widths for turn-around radiuses, fire hydrant locations, etc. MOTION: It was moved by Mayor pro tem Weirick, seconded by Council Member Haney, to approve authorization of issuance of the request for proposals for Building Inspections, Plan Check and Code Enforcement Services, and adding provisions to include that the Building Official would report directly to the City Manager; that the Building Official would be qualified and have experience with, and ability to implement, an automated permit tracking and review system; that the Building and Safety Code Optional Elements include certification of the code enforcement officer, or the obligation to achieve certification within a period of time determined by the City Manager; and to add an Optional Element as to the ability to complete fire safety reviews. On roll call the vote was: Blatz, Haney, Lara, Weirick AYES: None NOES: ABSENT: Clapp ABSTAIN: None

3. Presentation of the Proposed FY 2016-17 Budget RECOMMENDATION: Receive a presentation on the proposed Fiscal Year 2016-17 Budget. Mr. McClary addressed Council with respect to the proposed budget. He stated that the budget being proposed is balanced. With respect to the timeline, tonight is the initial presentation. There will also be a closed session on May 24 to address employee compensation, with a budget workshop to be held during a special meeting on June 14 at 6:00 p.m. which would be followed by a public hearing that same date during Council's regular business meeting. An optional budget workshop date has also been calendared for June 28 and 30. Staff is still working on fine tuning the capital improvement plan. Mr. McClary stated he spent considerable time thinking about the budget, the staffing and space needs, maintaining the City's infrastructure, the reserve level, etc. but overall things are looking good for the City of Ojai. He also briefly addressed the space constraints at City Hall and suggested that Council consider using a portion of the funds which will

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be coming available from a one-time re-payment that is owed from the Redevelopment Agency to investigate the option of additional office space, such as a modular office building to be located on the campus of City Hall. Mayor pro-tem Weirick suggested that in looking at additional office space and/or modular buildings that the City needed to be sensitive to the aesthetic qualities of the building itself. He also inquired as to the City's fleet of vehicles and if they were owned or leased. Mr. Livingston stated that current fleet of City vehicles are owned and on a 10 year replacement plan, with some of the vehicle maintenance being done in house. Mr. Livingston stated that looking into the idea of leasing versus owning City vehicles is an option to explore. He also stated the proposed budget would be brought to the Budget and Audit Committee as well. Mr. Livingston also commented that the Department of Finance has recently set limits on the amount of administrative fees that can be paid to an organization such as the Redevelopment Successor Agency, which resulted in the Department of Finance rejecting the administrative fee requests submitted with the ROPS (Recognized Obligation Payment Schedule). An appeal has been filed with the Department of Finance and staff anticipates hearing back in the next week or two. If the appeal is not successful, the general fund may need to absorb some of the costs of the Redevelopment Successor Agency. Mr. McClary also pointed out that the proposed budget includes a payroll contingency of $52,000 for cost of living or benefit increases, which would allow a 2% cost of living increase for non-management employees. Staff is also proposing to increase the salary ranges for management employees by 2% which is not an automatic raise but would only be awarded on merit based evaluations. Council expressed their thanks to both Mr. McClary and Mr. Livingston for their work in assembling the proposed budget. The regular meeting of the Ojai City Council was recessed and the regular Ojai Redevelopment Successor Agency meeting convened. Ojai Redevelopment Successor Agency (RDSA) CONSENT CALENDAR 4. Redevelopment Successor Agency Warrants for March 26, 2016 — April 28, 2016 RECOMMENDATION: Authorized payment. MOTION: It was moved by Mayor pro tem Weirick, seconded by Council Member Lara, to approve the Consent Calendar as presented. On roll call the vote was: AYES: Blatz, Haney, Lara, Weirick NOES: None ABSENT: Clapp ABSTAIN: None

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City Council Minutes: May 10, 2016 Regular Meeting

DISCUSSION ITEMS — None The regular meeting of the Ojai Redevelopment Successor Agency meeting was adjourned and the regular meeting of the Ojai City Council reconvened. ORAL REPORT(S) FROM CITY MANAGER Mr. McClary welcomed Cheryl Shaw, the City's new Record's Manager. He also stated he submitted a letter in of support of the Ojai Groundwater Management Basin's modification recent request. Mr. McClary also announced that the City's recreation open house will be held at the recreation center at Sarzotti Park on May 24 which will be the third annual open house. The recreation activity guide is now being directly mailed to the residents of Ojai and Oak View. Registration can now also be done on-line. He also reminded Council and the public that there will be a special meeting on May 24 at 6:00 p.m. for the report from the Cultural Resources Committee. Police Chief David Kenney stated that the police did catch the individual who had been spray painting and vandalizing buildings in the area in the last few weeks and he will be charged with felony vandalism. ADJOURNMENT Expecting no public announcements, the Council meeting adjourned to Closed Session at 9:15 p.m. CLOSED SESSION 1. Conference with Legal Counsel; Initiation of Litigation (Gov. Code § 54956.9(d)(4)) Number of Potential Cases: 1.

Respectfully subm' d: Cheryl Sha , R cords Manager

Paul Blatz, Mayor

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