Regular Board Meeting AGENDA September 9, 2014 7:30 PM

GUIDELINES FOR DELEGATION/PUBLIC SESSION PRESENTATION(S) The Board of Trustees welcomes constructive public input into its deliberations at delegation/public session. Any citizen or group 18 years of age or over served by the Ottawa Catholic School Board may appear during the delegation/public sessions before the Board of Trustees to express views or concerns pertaining to matters within the mandate of the Ottawa Catholic School Board which are in accordance with the Board’s Procedural By-laws. PUBLIC SESSION: During the Public Session on the agenda, individuals who have signed up prior to the start of the Board meeting and meet the criteria stated above may address the Board of Trustees at this time. NOTE: maximum 5 minutes/per presenter, at discretion of Chair. DELEGATION: All delegations are required to submit a “Delegation Registration Form” outlining key points to be presented. This form must be received in the Director’s Office no later than seven (7) days prior to the Board meeting (see Board’s website for more information and to access the form). NOTE: maximum 10 minutes per delegation with no more than two (2) spokespersons and maximum two (2) delegations per Board meeting, at discretion of Chair. In recognition of our Catholic values, and in view of established standards of decorum, civility and propriety, the following guidelines have been instituted to promote an atmosphere of dignity and respect in all Board delegation/public sessions: 1) The spokesperson(s) will be asked by the Chair to come to the presentation table. All other guests of the Board shall remain seated in the gallery behind the presentation table. 2) Only constructive criticism of ideas, proposals or resolutions is appropriate. In presenting opinions on contentious issues, presenters will refrain from criticizing individuals by name or position. 3) Presenters will refrain from the use of derogatory, defamatory or inflammatory language in presenting their point of view. 4) Guests are asked to not interrupt the speaker during his/her presentation. 5) Signs and/or placards are prohibited in the meeting. 6) To assist presenter(s), a timekeeper will be displayed on the projection screen counting down from the allotted time. When one (1) minute remains, the spokesperson will be notified. When time has elapsed the Chair will inform the spokesperson. When decorum standards are not followed, members of the public may be asked to change their behaviour or they may be asked to leave. Following the presentation, the Chair of the Board will ask Trustees if they have any questions for clarification from the spokesperson. NO DECISION OR DEBATE RELATIVE TO THE DELEGATION/PUBLIC PRESENTATION(S) WILL BE MADE THAT NIGHT IF THE ITEM IS NOT ON THE REGULAR AGENDA UNDER “L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS”. Thank you for observing the above noted guidelines.

Ted J. Hurley, Chairperson

Regular Board Meeting Tuesday, September 9, 2014 – 7:30 PM Catholic Education Centre - Boardroom AGENDA Item

Page

A. CALL TO ORDER B. PRAYER / SPECIAL INTENTIONS / NATIONAL ANTHEM C. SCHOOL / STUDENT / DEPARTMENT PROFILE 1. Memo from Superintendent of Student Success - Leading and Learning Re: All Saints High School - Robotics Club

5

D. DELEGATIONS E. PUBLIC SESSION F. APPROVAL OF AGENDA G. DECLARATIONS OF CONFLICT OF INTEREST H. CONFIRMATION OF MINUTES 1. Regular Board Meeting - June 24, 2014

13

I. UNFINISHED BUSINESS FROM PREVIOUS MEETINGS J. TRUSTEES MOTIONS K. PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1. Committee of the Whole Board - September 9, 2014 L. PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1. Memo from Director of Education Re: Verbal Update on School Start-Up

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2. Memo from Director of Education Re: Compliance Audit Committee - 2014 Elections

21

3. Memo from Superintendent of Continuing and Community Education Re: Summer Programs Report

23

4. Memo from Superintendent of Student Success - Elementary Re: Junior and Senior Kindergarten Registration, 2015-2016

37

5. Memo from Superintendent of Planning and Facilities Re: Update on Summer Activities - Planning and Facilities Department

38

6. Memo from Superintendent of Planning and Facilities Re: Appointment of Architects - New Half Moon Bay JK-6 School

59

7. Memo from Superintendent of Finance and Administration Re: Standard & Poor's 2014 Rating Report

60

M. NEW BUSINESS N. NOTICE OF MOTIONS O. CONFIRMATION OF ACTION REPORT

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P. ENQUIRIES Q. ADMINISTRATIVE ANNOUNCEMENTS - Executive Officer R. ADJOURNMENT 1. INFORMATION ITEMS: Frequently Used Acronyms

69

Board Table Seating Plan

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Board of Trustees Contact Information

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Ottawa Catholic School Board Student Success – Leading & Learning 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Fax: 613-224-3230

ocsb.ca

MEMORANDUM To:

Members of the Board of Trustees

From:

Steve McCabe, Superintendent Student Success – Leading & Learning

Date:

September 2, 2014

Re:

All Saints High School – Robotics Club

The Robotics club at All Saints High School was established in September 2006 as an extracurricular opportunity for students in grades 7 to 12. Most of the membership for the club has historically drawn individuals from the credit course in robotics TDR3M as well as those students with a keen interest in technology. Initially the goal of the club was to participate in the Skills Canada, Ontario Technological Skills Competition: Canada’s largest skilled trades and technology competition held in Waterloo, Ontario each year. Since September 2009 the program has grown and the team (FIRST Team 2994 - The ASTECHZ) now participates in FIRST (For Inspiration and Recognition of Science and Technology) challenges and competitions which include the FIRST Lego League for grades 7, 8 and 9 students and the FIRST Robotics Competition. Additionally the club has established a web-site www.team2994.ca celebrating the team’s initiatives and successes. Student presenters: Adam Prittie, Connor Mozer and Sam McCracken, and All Saints High School alumni: Will Prado and Jack McCracken will present on overview of the club’s initiatives and successes at the meeting on September 9, 2014. Principal William Walsh and teacher Paul McDonough will also be in attendance. I am pleased to have the opportunity to highlight this All Saints High School initiative. Sincerely,

5

6

All Saints Robotics Team FIRST Team 2994 The ASTECHZ

All Saints Robotics FIRST Team 2994 – The ASTECHZ Our History

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2006 - Started by Competing in Skills Canada 2009 - Rookie Year in FIRST Robotics Competition 2013 - Started and mentored 4 other Rookie Teams in the Ottawa Area, Including St. Pete’s and St. Francis Xavier - Competed in two FIRST Events

2014 - Started and mentored a Rookie Team in Calgary - Competed in three FIRST Events

All Saints Robotics FIRST Team 2994 – The ASTECHZ Our 2014 Season

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– GTR EAST Regional Event – Oshawa, Ontario • Placed 33 in qualification matches (48 teams participated) • Selected for alliance partner for elimination rounds • Made it to the Quarter Finals (Against world Championship Team) – North Bay Regional – North Bay, Ontario • Placed 19th in qualification matches • Selected for alliance partner for elimination rounds • Made it to the Quarter Finals (Against world Championship Team)

All Saints Robotics FIRST Team 2994 – The ASTECHZ Our 2014 Season

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– Western Canada Regional – Calgary, Alberta • Placed 6th in qualification matches • Alliance captains for elimination rounds • Made it to the Semi Finals • Recipients of 3 Awards: –Woodie Flowers –Dean’s List –Quality Award

All Saints Robotics FIRST Team 2994 – The ASTECHZ The 2014 Game

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All Saints Robotics FIRST Team 2994 – The ASTECHZ The 2014 Game - Match

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All Saints Robotics FIRST Team 2994 – The ASTECHZ

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• Future Event Information and Invitation • Thank you for the opportunity to present this evening • Questions and Demonstration

REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014

A Regular Meeting of the Board was held at 7:30 p.m. on the above date, in the Board Room, 570 West Hunt Club Road.

ATTENDANCE Chairperson:

T. Hurley

Vice-Chairperson:

A. Baizana

Trustees:

K. Ablett, G. Butler, B. Coburn, B.A. Kealey, J. MacEwan, T. Maloney Cousineau, M. Mullan Absent: J. Curry

Director of Education And Secretary-Treasurer

J. Hanlon

Deputy Director of Education And Assistant Secretary-Treasurer

D. Andre

Superintendents:

P. Atkinson, Continuing and Community Education F. Chrystal, Planning and Facilities T. D’Amico, Human Resources M. Donaghy, Special Education and Student Services D. Leach, Finance and Administration S. Oliver, Student Success – Elementary M. Seguin, Student Success – Intermediate/Secondary B. Wilson, Student Success – Learning Technologies

Student Trustees:

J. Recoskie, M. Tater

Administration:

M. de Kemp, Manager of Communications K. Hodgins, Executive Officer K. McEvoy, Student Success Intermediate/Secondary, K. Wilson, Principal, St. Isidore, J. Joanisse, M. Ryan, S. Robinson, N. Roy, teachers St. Isidore, N. Isiuwe, L. Kearnan, G. Mior, students St. Isidore (Item C.1) K. Kary, Planning and Facilities (Item K. 1, L.6, 7)

Recording Secretary:

S. Dunne, Executive Assistant

Page 1 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014 C.

SCHOOL/STUDENT/DEPARTMENT PROFILE 1. Memo from Superintendent of Special Education and Student Services Re: St. Isidore Genius Center Summit Superintendent Donaghy introduced Consultant, Student Success, Intermediate/ Secondary, K. McEvoy and Principal of St. Isidore School, K. Wilson and teachers J. Joanisse, M. Ryan, S. Robinson and N. Roy. Grade 4 students N. Isiuwe, L. Kearnan and G. Mior provided an overview of the St. Isidore Genius Center which leverages student expertise to build a tech support system. 2. Memo from Superintendent of Planning and Facilities Re: Savings by Design Superintendent Chrystal introduced Ms. M. Cote, Energy Advisor, High Performance New Construction at Enbridge Gas Distribution. A video highlighting the Savings by Design initiative was presented.

D.

DELEGATIONS No Delegations

E.

PUBLIC SESSION No Public Session

F.

APPROVAL OF AGENDA MOTION:

Moved by Trustee MacEwan, seconded by Trustee Coburn,

THAT the Agenda for the Regular Meeting of the Board of June 24, 2014, be approved as presented. CARRIED RES. 142-14 G.

DECLARATION OF CONFLICT OF INTEREST No Declarations of Conflict of Interest

H.

CONFIRMATION OF MINUTES Regular Board Meeting – June 10, 2014 MOTION:

Moved by Trustee Coburn, seconded by Trustee Mullan,

THAT the Minutes of the Regular Meeting of the Board of June 10, 2014, be adopted as presented. CARRIED RES. 143-14 Page 2 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014

I.

UNFINISHED BUSINESS FROM PREVIOUS MEETINGS No Unfinished Business

J.

TRUSTEES MOTIONS No Trustee Motions

K.

PRESENTATION AND CONSIDERATION OF COMMITTEE REPORTS 1.

Committee of the Whole Board – June 24, 2014 Memo from Superintendent of Planning and Facilities Re: Purchase of Fernbank/South Kanata School Site MOTION:

Moved by Trustee Hurley, seconded by Trustee Ablett,

THAT the Memorandum from the Superintendent of Planning and Facilities dated June 24, 2014, entitled “Purchase of Fernbank/South Kanata School Site” be received, and that the Board approve the purchase of a school site from Monarch, to be funded from the Education Development Charges fund. CARRIED RES. 144-14

2.

Special Education Advisory Committee Minutes March 19, 2014 and Minutes April 16, 2014 MOTION:

Moved by Trustee Mullan, seconded by Trustee Baizana,

THAT the Memorandum from the Superintendent of Special Education and Student Services dated June 16, 2014 and report entitled Special Education Advisory Committee Minutes of March 19, 2014 and Minutes April 16, 2014, be received. CARRIED RES. 145-14 3.

Special Education Advisory Committee Minutes May 21, 2014 MOTION:

Moved by Trustee Mullan, seconded by Trustee Baizana,

THAT the Memorandum from the Superintendent of Special Education and Student Services dated June 19, 2014 and report entitled Special Education Advisory Committee Minutes of May 21, 2014, be received. CARRIED RES. 146-14 Page 3 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014

L.

PRESENTATION AND CONSIDERATION OF STAFF REPORTS 1.

Memo from Deputy Director of Education Re: Update on Canada’s Anti-Spam Legislation (CASL) MOTION:

Moved by Trustee Coburn, seconded by Trustee MacEwan,

THAT the Memorandum from the Deputy Director of Education, dated June 16, 2014, entitled “Update on Canada’s Anti-Spam Legislation (CASL)”, be received. CARRIED RES. 147-14 2.

Memo from Deputy Director of Education Re: Request for Excursion: Holy Trinity High School, London, Barcelona and Paris March 11-20, 2015 MOTION:

Moved by Trustee Kealey, seconded by Trustee Mullan,

THAT the request from the Deputy Director of Education, dated June 16, 2014, for Excursion by Students and Staff of Holy Trinity High School to London, Barcelona and Paris, from March 11 to 20, 2015, be approved. CARRIED RES. 148-14

3.

Memo from Deputy Director of Education Re: Request for Excursion: Holy Trinity and St. Pius X High Schools, El Salvador, February 12-20, 2015 MOTION:

Moved by Trustee Ablett, seconded by Trustee Butler,

THAT the request from the Deputy Director of Education, dated June 16, 2014, for Excursion by Students and Staff of Holy Trinity and St. Pius X High Schools to El Salvador from February 12-20, 2015, be approved. CARRIED RES. 149-14

Page 4 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014 4.

Memo from Superintendent of Student Success, Intermediate/Secondary Re: Request for Excursion: Immaculata High School, Consuelo, Dominican Republic, February 28 to March 7, 2015 MOTION:

Moved by Trustee Ablett, seconded by Trustee Maloney Cousineau,

THAT the request from the Superintendent of Student Success, Intermediate and Secondary dated June 17, 2014 for excursion by students and staff of Immaculata High School to Consuelo, Dominican Republic, from February 28 – March 7, 2015, be approved. CARRIED RES. 150-14

5.

Memo from Superintendent of Human Resources Re: Revised Request for Excursion: Sacred Heart High School, All Saints High School, St. Joseph High School, St. Mark High School, Belize, Central America, March 28 to April 3, 2015 MOTION:

Moved by Trustee Baizana, seconded by Trustee MacEwan,

THAT the Memorandum from the Superintendent of Human Resources dated June 19, 2014, entitled “Revised Request for Excursion: Sacred Heart High School, All Saints High School, St. Joseph High School, St. Mark High School, Belize, Central America, March 28 to April 3, 2015 be received. CARRIED RES. 151-14

6.

Memo from Superintendent of Planning and Facilities Re: Award of Contract – Avalon Elementary School MOTION:

Moved by Trustee Coburn, seconded by Trustee Maloney Cousineau,

THAT subject to the satisfactory conclusion of certain contractual matters, the contract for construction of the Avalon Elementary School be awarded to Taplen Commercial Construction in the amount of $9,127,800 plus taxes, as outlined in the June 24, 2014 memo from Planning and Facilities. CARRIED RES. 152-14

Page 5 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014 7.

Memo from Superintendent of Planning and Facilities Re: Award of Contracts for Full-Day Kindergarten MOTION:

Moved by Trustee Butler, seconded by Trustee Ablett,

THAT the Memorandum from the Superintendent of Planning and Facilities dated June 24, 2014, entitled “Award of Contracts for Full Day Kindergarten” be received, and the Board approve the award of contracts as listed. CARRIED RES. 153-14 8.

Memo from Superintendent of Finance and Administration Re: Ottawa Student Transportation Authority Update MOTION:

Moved by Trustee Coburn, seconded by Trustee MacEwan,

THAT the Memorandum from the Superintendent of Finance and Administration dated June 17, 2014 entitled “Ottawa Student Transportation Authority Update” for the month of May 2014, be received. CARRIED RES. 154-14

9.

Memo from Superintendent of Finance and Administration Re: Trustee Honoraria for 2013-2014 MOTION:

Moved by Trustee Ablett, seconded by Trustee Coburn,

THAT the Memorandum from the Superintendent of Finance and Administration dated June 11, 2014 entitled “Trustee Honoraria for 2013-2014”, be received; and THAT Board Resolution 186-13 dated October 15, 2013 be rescinded; and THAT the following Trustee Honoraria amounts for the period December 1, 2013 to November 30, 2014, be approved: Chairperson - $18,892 per annum Vice-Chairperson - $15,504 per annum Trustee - $12,116 per annum

CARRIED RES. 155-14 M.

NEW BUSINESS No New Business

N.

NOTICES OF MOTIONS No Notices of Motion Page 6 of 7

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REGULAR MEETING OF THE BOARD MINUTES – JUNE 24, 2014

O.

CONFIRMATION OF ACTION REPORT June 10, 2014 MOTION:

Moved by Trustee MacEwan, seconded by Trustee Maloney Cousineau,

THAT the Action Report covering the period June 10, 2014, be received. CARRIED RES. 156-14 P.

ENQUIRIES None

Q.

ADMINISTRATIVE ANNOUNCEMENTS Kathy Hodgins, Executive Officer  Trustee summer availability form and the Human Resources Offence Declaration form to be returned to Kathy Hodgins.  A calendar of events for 2014-2015 was presented.  The first Friday bag sent to the Trustees will be on Friday, Sept.5. Julian Hanlon, Director of Education  Expressed appreciation to the Trustees for their support. Ted Hurley, Chair  Thanked the Trustees and Senior Administration for their leadership.

R.

ADJOURNMENT MOTION:

Moved by Trustee Kealey, seconded by Trustee Maloney Cousineau,

THAT the Regular Meeting of the Board of June 24, 2014, be adjourned at 9:00 p.m. CARRIED RES. 157-14

___________________________ Chairperson of the Board

______________________________________ Director of Education & Secretary-Treasurer

Page 7 of 7

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Ottawa Catholic School Board Office of the Director of Education 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-4455 ext. 2272 Fax: 613-228-4158

ocsb.ca

MEMORANDUM To:

Ted Hurley, Chairperson, and Members of the Board of Trustees

From:

Julian Hanlon, Director of Education

Date:

September 2, 2014

Re:

Verbal Update on School Start-Up

I am pleased to report that the school start-up went smoothly on September 2, 2014. At the September 9, 2014 Board meeting, I will provide you with an update that will include the following topics: 

Enrolment statistics



Family Welcome Centre/Summer Registration Centre



New teacher hires

RECOMMENDATION: THAT the Memorandum from the Director of Education dated September 2, 2014, entitled “Verbal Update on School Start-Up”, be received.

JH:sd Ref: Regular Board Meeting (September 9, 2014)

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Ottawa Catholic School Board Office of the Director of Education 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-4455 ext. 2272 Fax: 613-228-4158

ocsb.ca

MEMORANDUM To:

Ted Hurley, Chairperson, and Members of the Board of Trustees

From:

Julian Hanlon, Director of Education

Date:

September 5, 2014

Re:

Compliance Audit Committee – 2014 Elections

In accordance to the Municipal Elections Act, 1996, every school board must appoint a Compliance Audit Committee by October 1, 2014. The purpose of this Committee is to hear and decide on applications for compliance audits regarding candidate’s campaign expenses. A compliant audit may be requested by any eligible elector where the elector has reason to believe that a candidate has not complied with election campaign finance rules. Although the Committee must be established by law, it should be recognized that the Committee may never be required to meet. Guidelines  the Committee must be composed of three to seven people,  Committee members cannot be a member of the school board, an employee, or a candidate in the election, and  members serve a four-year term beginning December 1, 2014 on an as-needed basis. Municipalities and school boards can appoint the same members to their respective audit committee. Each Council or Board, however, must establish their own Committee. In 2010, the City of Ottawa, Ottawa Carleton District School Board and the Ottawa Catholic School Board agreed to work collaboratively to recruit committee members, thereby lowering the costs, and joined together to form the Compliance Audit Committee. Selection Panel was established and interviews have been held and candidates were: 1. questioned to ensure they possessed knowledge of campaign finance rules and accounting principles, 2. asked if they understood the legislation ensuring they be politically neutral, 3. asked if they had any relationship with either school board, 4. informed that it is a joint committee, in such, members will be appointed to the Compliance Audit Committee, however, in the event that a compliance audit request is received, the Committee members would report to the organization on which the candidate sought election.

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-2-

The 2014-2018 Municipal Election Compliance Audit Committee members are as follows: 1. 2. 3. 4. 5.

Jean-Pierre Kingsley Lloyd Russell Pierre Tessier Janice Vézina Douglas Wallace Carmelle Bédard (alternate)

Cost to Board Given the qualifications of the members of the Committee and requirement to address compliance audit requests in a timely fashion, Committee members will be paid an honorarium/retainer of $600/each annually. 5 members x $600/annually = $3000, divided by 3 organizations = $1,000/annually Additionally, Committee members report to the organization on which the candidate sought election. Should an application arise against the Ottawa Catholic School Board, a $175/hr rate will be applied to a maximum of $1250/day. NOTE: The Board assumes no additional costs should an application be against the City or the Ottawa Carleton District School Board. I will be pleased to address your questions at the Board meeting on September 9, 2014. RECOMMENDATION: 1) That the Memorandum from the Director of Education dated September 5, 2014 entitled “Compliance Audit Committee – 2014 Elections” be received. 2) That the recommendation that the Board establish a Compliance Audit Committee for a Four-Year Term commencing December 1, 2014, be approved.

JH/kh Ref: Board Meeting (September 9, 2014)

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Continuing and Community Education Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Ext. 2501 Fax: 613-224-9253

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education and Members of the Board of Trustees

From:

Peter Atkinson, Superintendent of Continuing and Community Education

Date:

September 3, 2014

Re:

Summer Programs Report

On behalf of the Continuing & Community Education Department, I, along with Mr. Gino Milito and Ms. Marianne Kayed (Principal and Manager, respectively, of the Continuing and Community Education Department), are pleased to provide information on the programs offered by our department during the summer of 2014. The various programs offered during the summer helped support the Ottawa Catholic School Board’s core priority of meeting the diverse needs of all learners. 1. Summer School Credit Program This summer, along with the regular complement of Reach Ahead and Make-Up courses, we offered e-learning Reach Ahead courses for grade 11 and grade 12 English. The following table reflects statistics from Summer School 2013 and 2014: 2013 2,577 2,346 91%

Number Registered Number of Students who completed Completion Rate

2014 2,616 2,321 89%

Summer School numbers by Site: Site Holy Trinity Immaculata St. Patrick’s St. Pius X Online

# of Students 2013 649 413 824 691

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# of Students 2014 552 317 661 640 446

-2-

2. Developmental Education Program 2013 10 69

Number of Programs Number of Students

2014 10 59

3. Summer Camps There was a 19% increase in registration for summer camps this year. 2013 3,255 32

Number of Summer Camps Registrants Number of students in Drivers’ Education

2014 3,877 51

4. Summer International Languages Elementary Program The IL summer program continues to increase in popularity, with enrolment increasing by 33% over the last three years, and by 11% from last summer. The language programs offered were Cantonese, Italian, Korean, Mandarin (traditional), Russian, Dutch, Tigrinya and Spanish. Statistics by Site: Site Notre Dame St. Clare St. Elizabeth St. Gabriel St. Luke St. Cecilia Total

# of Students 2013 170 58 250 390 270

# of Students 2014 190 71 226 417 320 1,224

1,138

5. Summer Adult Non-credit ESL Again this summer, adult non-credit ESL classes were offered at Queen of the Angels, St. Joseph Adult, St. Patrick Adult, and Holy Trinity High School. A total of 1056 students registered for these classes in July and August, 2014, while 810 students registered during the summer of 2013. This represents an enrolment increase of 23%. 6. Focus on Youth This initiative offered employment and leadership opportunities, over a 6-week period during the summer, to youth who attend Ottawa Catholic high schools. This summer, 93 students were employed through the Focus on Youth program. In 2013, there were 90 students employed. 2013 14 22 68 22

Number of School Sites used Number of Community Partners Number of Camp Counselors Number of Custodial Assistants

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2014 14 22 68 25

-3-

7. Summer Learning Program This is the second year the Board has offered the Summer Learning Program, which is part of a provincial research project focused on retention and loss of learning over the summer. This program supported primary-age students in the Dr. F. J. McDonald and St. John Paul II school communities who were at risk of not meeting the provincial standard in numeracy. A total of 44 students participated in the Summer Learning Program. TOTAL PROGRAM STATISTICS: Program Summer School Credit Developmental Education Summer Camps Driver Education IL Elementary ESL Focus on Youth Summer Numeracy Project Total served

No. of Registrants 2,616 59 3,877 51 1,224 1,056 93 44 9,020

RECOMMENDATION: THAT the memorandum on Summer Programs Report, from the Superintendent of Continuing and Community Education, dated September 3, 2014, be received.

Reference: Regular Board Meeting, September 9, 2014 PA/cm

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Continuing and Community Education

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Summer 2014

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• • • • •

Holy Trinity 552 Immaculata 317 St. Patrick’s 661 St. Pius X 640 Online Learners 446

2616 students at 4 locations 89% completion rate 2% increase from 2013

HIGHLIGHT: Introduction of Online Learning Courses

5 locations 28

1,224 students 

• • • • •

Notre Dame St. Cecilia St. Clare St. Elizabeth St. Gabriel

HIGHLIGHT: • 11% enrolment increase from 2013 • 33% enrolment increase over last 3 years

Summer 2014

DRIVER EDUCATION

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5 locations 51 students HIGHLIGHT: • 59% enrolment increase from 2013

30

23 different camps          3,877 campers HIGHLIGHT - 19% increase in enrolment from 2013

FOCUS ON  YOUTH 93 participants 31

an increase of 5 participants  from 2013

14 Board & 7 community facilities 68 high school student camp counselors 25 student maintenance staff

ESL & LINC Summer Programs 2014 32

4 locations • St. Patrick Adult • Queen of the Angels • St. Joseph Adult • Holy Trinity

1056 learners • 23% enrolment increase from 2013

Developmental Education Program 33

10 school sites 59 students

Summer Learning  Program 34

44 participants HIGHLIGHT – Expansion of Program from one site (Dr. F.J. McDonald) to two sites (addition of St. John Paul II site summer 2014)

Happy math Campers at Dr. F. J. McDonald

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Summer

 9,020 Learners Served 

2014 Continuing and Community Education

Ottawa Catholic School Board Elementary Student Success Department 570 West Hunt Club Road Nepean, Ontario K2G 3R4 Phone: 613-224-2222 Fax: 613-224-3932

ocsb.ca

MEMORANDUM To:

Julian Hanlon, Director of Education, and Members of the Board of Trustees

From:

Simone Oliver, Superintendent, Student Success Elementary

Date:

September 2, 2014

Re:

Junior and Senior Kindergarten Registration, 2015-2016

The 2014-2015 school year is an exciting time in Kindergarten, with all of our schools offering a full-day immersion program at the Junior Kindergarten and Kindergarten levels. The Board Kindergarten registration dates for the 2015-2016 school year are being scheduled for January 19 - 23, 2015. As per past years, a comprehensive registration package will be prepared for schools, including information about our Extended Day Programs. All of the registration forms are also now available on line for parents to complete prior to their scheduled appointments at the school. RECOMMENDATION: THAT the Memorandum from the Superintendent of Student Success, Elementary, dated September 2, 2014 entitled “Junior and Senior Kindergarten Registration, 2015-2016” be received.

Simone Oliver, Superintendent SO/vl Ref: Board of Trustees Regular Meeting – September 9, 2014

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Update on Summer Activities 2014 Planning and Facilities Department

Inspiring education. Inspiring students.

We’ve been busy!

Line Painting Enhancements at 31 sites 48

Alphabet Tree – Dr FJ McDonald

Bull’s Eye – St Philip

Terrazzo Floors – ‘Green’ Polishing 13,000 sq ft

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Our Lady of Peace

Our Lady of Peace

Yes! You can eat off of our floors!

St Brigid

Summer Cleaning & Painting

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St Elizabeth Ann Seton

St Patrick (Barrhaven)

Extensive Painting at Immaculata

Lighting and Ceiling Modifications

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St Paul HS After

Let there be light!

Grounds Restoration St George Grounds Restoration - Before

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....and After

Full Day Kindergarten

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We start with bricks and mortar! (Holy Redeemer)

St John the Apostle

Assumption

Holy Cross

FDK Classroom Additions Guardian Angels

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FDK Classroom Additions

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Msgr Paul Baxter

Miscellaneous Projects St Elizabeth Ann Seton Stair Repair

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Miscellaneous Projects

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St Philip Washroom

St Philip Holy Cross Cross Washroom Learning LearningCommon Common

St George Lobby to Admin Area

St Pat’s HS Lobby Doors

Now, that’s the spirit!! Happy Crew at St Patrick’s High! This committed team worked through the long weekend and came out smiling!!! 58

- August 31, 2014

Success for Staff and Success for Students

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Board Action Report DATE: June 24, 2014 BOARD MEETING DATE

Topic

ACTION BY

STATUS

June 24, 2014

THAT the Memorandum from the Superintendent of Planning and Facilities dated June 24, 2014, entitled “Purchase of Fernbank/South Kanata School Site” be received, and that the Board approve the purchase of a school site from Monarch, to be funded from the Education Development Charges fund.

F. Chrystal

I

June 24, 2014

THAT the request from the Deputy Director of Education, dated June 16, 2014, for Excursion by Students and Staff of Holy Trinity High School to London, Barcelona and Paris, from March 11 to 20, 2015, be approved.

D. Andre

C

June 24, 2014

THAT the request from the Deputy Director of Education, dated June 16, 2014, for Excursion by Students and Staff of Holy Trinity and St. Pius X High Schools to El Salvador from February 12-20, 2015, be approved.

D. Andre

C

June 24, 2014

THAT the request from the Superintendent of Student Success, Intermediate and Secondary dated June 17, 2014 for excursion by students and staff of Immaculata High School to Consuelo, Dominican Republic, from February 28 – March 7, 2015, be approved.

M. Seguin

C

June 24, 2014

THAT subject to the satisfactory conclusion of certain contractual matters, the contract for construction of the Avalon Elementary School be awarded to Taplen Commercial Construction in the amount of $9,127,800 plus taxes, as outlined in the June 24, 2014 memo from Planning and Facilities.

F. Chrystal

I

June 24, 2014

THAT the Memorandum from the Superintendent of Planning and Facilities dated June 24, 2014, entitled “Award of Contracts for Full Day Kindergarten” be received, and the Board approve the award of contracts as listed.

F. Chrystal

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BOARD MEETING DATE June 24, 2014

Topic

THAT the Memorandum from the Superintendent of Finance and Administration dated June 11, 2014 entitled “Trustee Honoraria for 2013-2014”, be received; and THAT Board Resolution 186-13 dated October 15, 2013 be rescinded; and THAT the following Trustee Honoraria amounts for the period December 1, 2013 to November 30, 2014, be approved: Chairperson - $18,892 per annum Vice-Chairperson - $15,504 per annum Trustee - $12,116 per annum

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ACTION BY

D. Leach

STATUS

C

FREQUENTLY USED ACRONYMS A

ADE ADR AODA ARC

Average Daily Enrolment Alternate Dispute Resolution Accessibility for Ontarians with Disabilities Act Accommodation Review Committee

B

BAC BAS BIPSA BPS

Benefits Advisory Committee Board Accounting System Board Improvement Plan for Student Achievement Broader Public Sector

C

CALP CCE CCLB CCSTA CEC CEFO CIC CIL-M CLB CLL CODE COW CPCO CPP CRA CSPA CTCF CTESL

Cognitive Academic Language Proficiency Continuing and Community Education Centre for Canadian Language Benchmarks Canadian Catholic School Trustees' Association Catholic Education Centre Catholic Education Foundation of Ottawa Citizenship and Immigation Canada Collaborative Inquiry Learning in Mathematics Canadian Language Benchmarks Catholic Learning Leaders Council of Ontario Directors of Education Committee of the Whole Catholic Principals' Council of Ontario Canada Pension Plan Canada Revenue Agency Catholic School Parents Association Care, Treatment and Correctional Facilities Certificate in Teaching English as a Second Language

D

DA DAR DCC DE DELF DEP DOE DS DS

Development Assistant Directors Annual Report Deferred Capital Contributions Developmental Education Diplôme d'études en langue française Destination Employability Pathway Director of Education Developmental Specialist District Supervisor

E

E&E EA's EAP ECCODE ECE ECNO EDC EDP EI ELD ELD ELL ELP ELS ELTOC

Effectiveness & Efficiency Reviews Educational Assistants Employment Assistance Program English Catholic Council of Ontario Directors of Education Early Childhood Education Educational Computing Network of Ontario Education Development Charges Extended Day Program Employment Insurance Early Learning Division English Literacy Development English Language Learner Early Learning Program Early Learning Services English Language Tutoring of Ottawa Carleton

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EMCS EOCCC EOSDN EOSS EPCI EQAO ESL ESSD

Energy Management & Control Systems Eastern Ontario Catholic Curriculum Corporation Eastern Ontario Staff Development Network Employment Ottawa Social Services Early Primary Collaborative Inquiry Education Quality and Accountability Office English as a Second Language Elementary Student Success Department

FCTGO

FDK FNMI FOI FOY FRP FSL FTE FWC

Federation of Catholic Teachers' Guilds of Ontario Full Day Kindergarten First Nation, Métis and Inuit Freedom of Information (see MFIPPA) Focus on Youth Facility Renewal Projects (see also GSR) French Second Language Full Time Equivalency Family Welcome Centre

G

GPL GSN GSR GWL

Good Places to Learn Grants for Student Needs Grant for School Renewal (see also FRP) Great West Life

H

HST

Harmonized Sales Tax

I

IEP IL IMENU IPPS IPRC

Individual Education Plan International Languages Internet Menu (Absences, Timesheets, Pay Statement. OFD filing etc.) Integrated Personnel Payroll System Identification, Placement and Review Committee

J

JCC JK/SK

Joint Consultation Committee Junior or Senior Kindergarten

K

KID

Kindergarten Early Identification

L

LARC LBM LBS LC LINC LNS LSA LT LTD LTO

Language and Assessment Referral Centre Labour Board Management Literacy and Basic Skills Learning Connections Language Instruction for Newcomers to Canada Literacy and Numeracy Secretariat Leading Student Achievement Learning Technologies Long Term Disability Long Term Occasional

M

MACSE MEN MRC MCI MCYS MFIPPA MOE

Minister's Advisory Council on Special Education Ministry Educator Number Ministry Rated Capacity Ministry of Citizenship and Immigration Ontario Ministry of Child and Youth Services Municipal Freedom of Information Protection of Privacy Act Ministry of Education

F

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MOE MOH MOL MOT MOU MTCU MYSP

Ministry of the Environment Ministry of Health Ministry of Labour Ministry of Transportation Memorandum of Understanding Ministry of Training Colleges and Universities Ontario Multi-Year Strategic Plan

N

NIC NPP NTIP

Newcomer Information Centre New Pupil Places New Teacher Induction Program

O

OA OASBO OCPVPA OCRAC OCSOA OCSTA OECM OECTA OFA OMERS ONFE OReg OnSIS OSBIE OSR OSSC OSSD OSSLT OSSTF OSTA OTIP OYAP

Office Administrator Ontario Association of School Business Officials Ottawa Catholic Principal Vice Principal Association Ottawa-Carleton Research Advisory Committee Ontario Catholic Supervisory Officers' Association Ontario Catholic School Trustees Association Ontario Education Collaborative Marketplace Ontario English Catholic Teachers' Association Ontario Financing Authority Ontario Municipal Employees Retirement System (Pension Plan) Ottawa Network for Education Ontario Regulations Ontario Student Information System Ontario School Board's Insurance Exchange Ontario Student Record Ontario Secondary School Certificate Ontario Secondary School Diploma Ontario Secondary School Literacy Test Ontario Secondary School Teachers' Federation Ottawa Student Transportation Authority Ontario Teachers' Insurance Plan Ontario Youth Apprentice Program

P

PASS PBLA PCAP PCS PD PFLC PIC PIM PLAR PO PPM PRO PS

Partnering to Achieve Student Success Portfolio Based Language Assessment Pan Canadian Assessment Program Primary Class Size Professional Development Parenting and Family Literacy Centre Parent Involvement Committee Privacy and Information Management Prior Learning and Assessment Referral Purchase Order Policy/Program Memoranda (Ministry of Education) Parent Reaching Out Grant PowerSchool

R

RECE ReCAPP RFP RFQ RPC RMS RTW

Registered Early Childhood Educator Renewal Capital Asset Planning Process Request for Proposal Request for Quote Request for Physical Change Records Management System Return to Work

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S

SAA SAL SAR SCI SEA SEAC SECAC SEF SEMS SFIS SGF SGH SHSM SIM SIP SIPSA SLT SSLI SSRP STDP STEP SMS SWST

Special Assignment Assistant Supervised Alternative Learning School Accommodation Review School Condition Improvement Special Equipment Amount Special Education Advisory Committee Special Education Curriculum Advisory Committee School Effective Framework Substitute Employee Management System School Facility Inventory System School Generated Funds Shepherds of Good Hope Specialist High Skills Major System Implementation and Monitoring Special Incidence Portion School Improvement Plan Student Acheivement Settlement Language Training Student Support Leadership Initiative Supported School Readiness Program Short Term Disability Plan Steps to English Proficiency Student Management System Student Work Study Teacher

T

TESL TLA TPA TPP TSSA

Teachers of English as a Second Language Temporary Letters of Approval Teacher Performance Appraisal Teachers Pension Plan Technical Standards and Safety Authority

U

UW CBA

United Way Community Builders Awards

W

WRK4U2 WSIB WTK

Work for You Too Workplace Safety and Insurance Board Welcome to Kindergarten

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Board Table Seating Plan

Julian Hanlon Director of Education

Ted J. Hurley Chairperson

Denise Andre Deputy Director of Education Chairperson

Alison Baizana Vice-Chairperson

Fr. Peter Sanders Board Chaplain

Brian Coburn Trustee

Joanne M. MacEwan Trustee

Betty-Ann Kealey Trustee

Thérèse Maloney Cousineau Trustee

John Curry Trustee

Gordon Butler Trustee

Kathy Ablett, R.N. Trustee

Mark D. Mullan Trustee

Monica Silver Student Trustee

Daniel McInnis Student Trustee

August 2014

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Board of Trustees Please address all Trustees’ correspondence to: Catholic Education Centre 570 West Hunt Club Road Nepean, Ontario Canada K2G 3R4 Chairperson Ted J. HURLEY Zone 2 (Kanata North-Kanata South)

E-mail: [email protected]

Board: 613-599-0608 Fax: 613-228-4158

Vice-Chairperson Alison BAIZANA Email: [email protected] Zone 4 (Barrhaven/Gloucester-South Nepean)

Board: 613-825-9717 Fax: 613-228-4158

Zone 1 (West Carleton-March/Stittsville-Kanata West/Rideau-Goulbourn/Osgoode) John CURRY Email: [email protected]

Board: 613-831-2028 Fax: 613-228-4158

Zone 3 (Orleans/Cumberland) Brian COBURN

Email: [email protected]

Board: 613-355-7166 Fax: 613-228-4158

Zone 5 (Beacon Hill-Cyrville/Innes) Joanne M. MacEWAN

Email : [email protected]

Board: 613-842-0166 Fax : 613-228-4158

Zone 6 (Knoxdale-Merivale/College) Gordon BUTLER

Email : [email protected]

Board: 613-828-3573 Fax: 613-228-4158

Zone 7 (Kitchissippi/Bay) Betty-Ann KEALEY

Email: [email protected]

Board: 613-721-2376 Fax: 613-721-2379

Mark D. MULLAN Zone 8 (Alta Vista/Gloucester-Southgate) Zone 9 (River-Capital) Kathy ABLETT, R.N.

E-mail: [email protected]

Email: [email protected]

Board: 613-841-4836 Fax: 613-841-8693 Board: 613-526-9512 Fax: 613-526-1450

Zone 10 (Rideau-Vanier/Rideau-Rockcliffe/Somerset) Board: 613-232-9811 Thérèse MALONEY COUSINEAU Email: [email protected] Fax: 613-232-6706

December 2013

(Trustees’ term of office is December 2010 to December 2014)

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