SHELBY COUNTY, TENNESSEE PROPOSED BUDGET SUMMARY Fiscal Year 2015
Mark H. Luttrell, Jr., Mayor Prepared by the Department of Finance: Mike Swift, Director of Administration & Finance Wanda Richards, Budget Director Michael Lubiani, Senior Financial Analyst Cherrie Barthelemy, Senior Financial Analyst Marsha Logan, Financial Analyst
Shelby County Government Proposed Budget Summary for Fiscal 2015
Table of Contents
Introduction
Division of Health Services
Mayor’s Letter of Transmittal............................... 1 Budget Overview................................................. 3
Division Overview and Summaries.................... 98 General Fund Summary .................................. 103 Special Revenue Funds .................................. 104 Grant Funds .................................................... 105
All Funds Summary Sources and Uses Charts ................................. 14 Prime Accounts ................................................. 16 Revenue and Expenditure Summaries ............. 17 Revenue Overview............................................ 20 FTE Position Summaries .................................. 26
General Fund Summary Sources and Uses Charts ................................. 30 Projections through FY 2019............................. 32 Prime Accounts ................................................. 33 Net Expenditures by Division ............................ 34 Gross Expenditures by Division ........................ 35 Revenue Overview............................................ 36 Position Control Budget .................................... 39 Fund Balance Analysis ..................................... 42 Increase Request Summary.............................. 43
Division of Community Services Division Overview and Summaries.................. 110 General Fund Summary .................................. 114 Grant Funds .................................................... 115
Sheriff Division Overviews and Summaries ................ 120 General Fund Summary .................................. 126 Special Revenue Funds .................................. 127 Grant Funds .................................................... 128
Judicial
Division Overview and Summaries ................... 56 General Fund Summary .................................... 61 Internal Service Fund ........................................ 62
Division Summaries ........................................ 132 General Fund Summary .................................. 135 Chancery Court ......................................... 136 Circuit Court…............................................ 137 Criminal Court ............................................ 138 General Sessions Court ............................ 139 Probate Court ............................................. 140 Juvenile Court Judge ................................. 141 Juvenile Court Clerk ................................... 142 Public Defender.......................................... 143 Divorce Referee ......................................... 144 Jury Commission........................................ 145 Attorney General ....................................... 146 Special Revenue Funds .................................. 147 Grant Funds .................................................... 148
Division of Planning and Development
Other Elected Officials
Division Overview and Summaries ................... 64 General Fund Summary .................................... 69 Codes Enforcement Fund Summary ................. 70 Grant Funds ...................................................... 71
Division Summaries ........................................ 152 General Fund Summary .................................. 155 Commissioners’ Contingency ..................... 156 Legislative Operations ................................ 157 Equal Opportunity Compliance................... 158 Assessor ................................................... 159 County Clerk .............................................. 160 Register ...................................................... 161 Trustee ....................................................... 162
Division of Administration and Finance Division Overview and Summaries ................... 46 General Fund Summary .................................... 50 Special Revenue Funds .................................... 51 Grant Funds ...................................................... 52
Division of Information Technology Svcs
Division of Public Works Division Overview and Summaries ................... 74 General Fund Summary .................................... 79 Fire Services Fund ............................................ 80 Special Revenue Funds .................................... 81 Grant Funds ...................................................... 82 Internal Service Funds ...................................... 84
Education Education Overview ........................................ 164
Corrections
Debt Service Fund
Division Overview and Summaries ................... 86 Corrections Fund Summary .............................. 93 Grant Funds ...................................................... 94
Debt Service Fund Overview .......................... 172
Capital Improvement Plan Overview ......................................................... 180 CIP Summaries ............................................... 182 FY15 – 19 Allocation Summaries .................... 189
INTRODUCTION
Shelby County Officials
Shelby County Board of Commissioners James M. Harvey, Sr., Chairman, District 3, Position 1 Steve Basar, Chairman Pro Tempore, District 1, Position 3 Walter L. Bailey, Jr., District 2, Position 1 Mark Billingsley, District 4, Position 2 Henri E. Brooks, District 2, Position 2 Melvin Burgess, District 2, Position 3 Sidney Chism, District 3, Position 2 Justin Ford, District 3, Position 3
Steve Mulroy, District 5 Mike Ritz, District 1, Position 1 Terry Roland, District 4, Position 3 Heidi Shafer, District 1, Position 2 Chris Thomas, District 4, Position 1
Elected Officials Assessor of Property – Cheyenne Johnson Attorney General – Amy P. Weirich County Clerk – Wayne Mashburn County Mayor – Mark H. Luttrell, Jr. County Register – Tom Leatherwood County Trustee – David Lenoir Juvenile Court Clerk – Joy Touliatos Chancery Court Clerk & Master – Donna Russell (Appointed) Circuit Court Clerk – Jimmy Moore Criminal Court Clerk – Kevin Key General Sessions Court Clerk – Edward L. Stanton, Jr. Probate Court Clerk – Paul Boyd Sheriff – Bill Oldham
Shelby County Administrative Officials Mark H. Luttrell, Jr., Mayor Chief Administrative Officer – Harvey Kennedy Chief Information Officer – John Halbert Director of Administration and Finance – Mike Swift Interim County Attorney – Marcy Ingram Director of Planning and Development – Richard S. Copeland Director of Public Works – Tom Needham Director of Corrections – James Coleman Director of Health Services – Yvonne Smith-Madlock Director of Community Services – Dorothy Jones
Vasco A. Smith Administration Building 160 North Main Street Memphis, Tennessee 38103 http://www.shelbycountytn.gov
Shelby County Government MARK H. LUTTRELL, JR. MAYOR
March 3 I, 2014 The Honorable Heidi Shafer, Budget Chainnan The Honorable James Harvey, Commission Chainnan Members of the Shelby County Board of Commissioners Dear Commissioners: I am pleased to submit to you the Shelby County Proposed Budget for Fiscal 2015. Due largely to the fiscal discipline demonstrated by the County Administration and Commission and leadership at all levels throughout the County over the past several years, we are in an excellent position to respond to current and future challenges. Last year we faced an unprecedented situation with a reduction in overall property appraisals and an increased need for school funding as a result of a unified City-County school district. Fiscal 2015 presents its own set of challenges, some of which include: • • •
The impact of municipal school districts on the Shelby County School District The need to provide a general salary increase for employees Reduced revenues related to reimbursement cycles for elections and reappraisals
Despite these factors, the FYI 5 Proposed Budget is structurally balanced at $1 , 161 ,842,458 and continues to provide sufficient funds for the core services of education, public safety and public health without the use of reserves or reductions to current service levels. The General Fund balance remains strong at about 26% of revenue, ensuring cash flow availability and the continuation of our excellent bond ratings for optimal financing options. Property tax projections are a critical element in budget development because this funding source represents over 60% of total County revenue. The Administration has worked very closely with the Trustee and the Assessor to detennine the appropriate level of property tax revenue for FYI 5 at a penny value of $1 ,627,000 - a 1% increase over FY 14. As a result of this growth and the savings accrued from long tenn debt reduction, we are proposing for FY 15 a one cent reduction in the tax rate (from $4.38 to $4.37) and the elimination of the four cent Rural School Bond Tax. Because education remains our foremost priority, funding for schools has been maintained at $3 81 ,288,000 for FY 15. The redefined Shelby County School District faces significant challenges again next year as the newly fonned municipal school districts begin their operations. The loss of an estimated 30,000 students and the corresponding State revenue to other districts will require substantial budget reductions by the Shelby County Schools. Payments to the municipal districts will be detennined based on estimated attendance, with adjustments for actual attendance made later in the year. Maintaining a highly qualified, well-trained and healthy workforce is the key to providing services efficiently and effectively. To ensure that Shelby County continues to provide equitable VASCO A. SMITH, JR. ADMINISTRATION BUILDING 160 North Main Street, 11th Floor Memphis, TN 38103 901-222-2000 Fax 901-222-2005 www.shelbycountytn.gov
compensation to recruit and retain productive employees, funding for a 2.5% general salary increase has been included in the FY15 Proposed Budget. This increase has the support of the Elected Officials who have made significant reductions to their budgets to compensate for the increase. Some operational savings reflected in this budget have resulted from measures identified in our Efficiency Study. Continued implementation of these process efficiencies is expected to yield additional savings over the next several years. The County's outstanding bonded debt has been declining steadily since December 2006 when it peaked at $1.849 billion. At June 30, 2014 the outstanding bonded debt will be approximately $1.27 billion and is expected to decline at an average of $40 million per year going forward. Debt service peaked in 2011 at $183 million is projected to decrease to $161 million in FY20 15 and to slowly decline thereafter. The major bond rating agencies have recognized our strong financial management and commitment to "live within our means" by awarding Shelby County the second highest ratings of AA+/AA+/AAI over the past four years. The Capital Improvement Plan for FY2015-2109 is also included in this budget document. This five year plan continues to demonstrate strong commitment to our County Debt Plan which provides for a maximum annual allocation of $75 million by the county for capital expenditures. The FY 15 CIP budget allocates $20 million for investment in county roads, buildings and other infrastructure and $55 million for schools. We have not yet received a detailed request of projects proposed by the schools. The Information Technology Steering Committee participated fully in the CIP budget process to review and prioritize all technological projects submitted for consideration. We cannot ignore the fact that Shelby County continues to struggle with an unacceptable level of poverty and unemployment. This budget includes an array of services and programs intended to address these issues with pro-active measures to reduce homelessness, infant mortality, incarceration recidivism, and drug dependency. Through partnerships with other governmental and non-profit agencies, we are thoroughly engaged in efforts to promote economic development that will strengthen our business base and bring jobs to our community. The annual budget represents the most important policy document of any governmental entity. You have my assurance that the FY 15 Proposed Budget document is the product of thorough analysis and evaluation of all revenue sources and expenditure requirements in order to meet the needs of our community with the most prudent use of taxpayer dollars. With process efficiency in mind, we are providing a summary format this year to facilitate your review. The more detailed budget document is also available on our website. I want to sincerely thank all the Elected Officials for their cooperation and support during preparation of this budget and throughout the year. We look forward to working together to adopt a budget that continues to serve our citizens today while planning for tomorrow.
Mark H. Luttrell, Jr. County Mayor
INTRODUCTION
Budget Overview
Budget Development Guidelines Although each fiscal year presents different circumstances and challenges, adherence to several underlying financial policies has successfully guided the Administration and County Commission in budget development. This shared fiscal discipline has placed Shelby County Government in a strong financial position to deal with current and future economic challenges.
What are the basic goals that guide the budget development process? To maintain structural budget balance by limiting recurring expenditures to reasonable projections of recurring revenues To maintain an appropriate fund balance to ensure a continued strong financial position for optimal credit ratings, sufficient cash flow, and resources for emergencies To maintain a stable property tax rate to allow adaptability to cyclical economic conditions or fiscal circumstances To adhere to the Debt Reduction Plan by limiting Capital Improvement Plan to a maximum annual county expenditure of $75 million To actively seek to reduce or minimize expenditures through efficiency, technology, innovation or identification of alternate funding sources To continue to minimize the size of County government by focusing on the required core services of public safety, education, and health
What indicators measure our success in meeting those goals? Growth in General Fund Balance from 21% of revenue to about 26% of revenue since 2010 Agency bond ratings maintained at AA+/AA1 during that period General Obligation Debt reduced almost $400 million since 2010 Average Annual Expenditure growth limited to less than .3% per year since 2010, including compensation, benefits and operational cost increases O&M (non-salary) budgeted expenditures reduced by 1.6 million since 2010 Reduction of over 350 authorized General Fund FTE positions since 2008 – about 8% of the workforce
FY15 Proposed Budget Summary - 3
INTRODUCTION
Budget Overview
Proposed Budget Overview The Proposed Budget for Fiscal Year 2015 is based on a total revenue projection of $1,161,842,458. This amount represents a reduction of $31.7 million from the FY14 adopted budget in the Federal grant category, primarily reflecting the transition of Head Start operations to another service provider. The property tax portion of this amount is based on a proposed tax rate of $4.37 – a reduction of one cent from the current rate, and the elimination of the Rural School Bond tax of four cents. Major revenue source categories are shown below with a comparison of the relative contribution of each category to the prior year adopted budget: Revenue Category Property Taxes Intergovernmental - State Fines, Fees & Permits Other Local Taxes Intergovernmental-Federal Charges for Services Other Revenue/Interest Total Revenue
FY15 Amount $ 739,849,000 159,605,226 96,127,591 95,427,000 46,676,946 18,728,129 5,428,566 $ 1,161,842,458
FY15% 63.7% 13.7% 8.3% 8.2% 4.0% 1.6% .5% 100.0%
FY14% 61.8% 13.0% 8.1% 7.9% 7.1% 1.6% .5% 100.0%
Countywide Revenue Overview Property Taxes 63.7%
Interest Income 0.1%
Intergovernmental - State 13.7%
Other Revenue 0.4% Charges for Services 1.6%
IntergovernmentalOther Local Taxes Federal 8.2% 4.0%
Fines, Fees & Permits 8.3%
A more detailed analysis of revenue sources is provided in the “All Funds Summary” and the “General Fund Summary” sections of this document.
FY15 Proposed Budget Summary - 4
INTRODUCTION
Budget Overview
Revenue is recorded by fund type on the basis of property tax allocations or the specific nature of the revenue source, as follows: Revenue Fund Type General Fund Education Fund Debt Service Fund Grant Funds Enterprise Funds Special Revenue Funds Internal Service Funds Total Revenue
FY15 Amount $ 371,946,758 381,288,000 163,773,564 113,745,595 82,185,041 38,155,199 10,748,302 $ 1,161,842,458
FY15% 32.0% 32.8% 14.1% 9.8% 7.1% 3.3% .9% 100.0%
FY14% 31.4% 31.9% 13.7% 12.1% 6.9% 3.2% .8% 100.0%
Major funds are those that constitute more than 10% of total revenue. For Shelby County, the General Fund, Education Fund and Debt Service Fund qualify as major funds. Although our focus is often placed on the General Fund and its impact on our residents and businesses, it is important to recognize that significant services are also provided to the community through other funds such as the Roads and Bridges, Fire Services, Codes Enforcement and Corrections Funds.
Property Tax Revenue Property taxes are the primary source of operating revenue for Shelby County, providing 63.7% of total revenues. The property tax rate is set by the County Commission as a part of the annual budget review process at a level determined to be necessary to maintain a balanced budget while providing necessary services to residents. The County has attempted to maintain stable property tax rates to avoid the need for increases required to adapt to cyclical economic and fiscal conditions without the use of reserve funds.
Property Tax Rate Allocations The revenues derived from property taxes are allocated as follows: Property Tax "penny" allocations Schools General Fund Debt Service Sub-total Rural Schools Total
FY15 $ 2.14 1.45 0.78 $ 4.37 $ 4.37
FY14 $ 2.14 1.45 0.79 $ 4.38 0.04 $ 4.42
Property Tax % allocations: FY15 Schools 49.0% General Fund 33.2% Debt Service-Schools 10.8% Debt Service-Other 7.1% Total 100.0%
FY15 Proposed Budget Summary - 5
FY14 48.9% 33.1% 10.5% 7.5% 100.0%
INTRODUCTION
Budget Overview
Including Debt Service for Schools, Education actually receives 59.8% of all property taxes. Of the portion of the property tax rate allocated to the General Fund (33.2%), about 76% is used for Criminal Justice/Judicial services and programs, 14% for Health Services, and only 10% for other functions.
Property Tax Allocations
Functional Expenditures Fiscal Year 2015 Countywide expenditures by functional categories consist of the following:
Functional Category Education
FY15
FY15 %
FY14 %
$ 381,288,000
32.8%
31.9%
Criminal Justice
309,239,282
26.6%
25.6%
Debt Service
163,773,564
14.1%
13.7%
Health
74,312,790
6.4%
6.3%
Public Works
83,844,135
7.2%
6.1%
Community Services
37,329,420
3.2%
6.7%
112,055,267
9.6%
9.7%
$ 1,161,842,458
100.0%
100.0%
All Other Total
Including debt service for schools, Education represents 41.2% of total expenditures from all funding sources.
FY15 Proposed Budget Summary - 6
INTRODUCTION
Budget Overview
Education Education is both our highest priority and our most significant expenditure challenge. The current and proposed budgets reflect the impact of significant changes to the structure and funding for education within Shelby County. The issues of consolidating the two large districts of Memphis City Schools with Shelby County Schools in FY2014 have now evolved into a “demerger” process for the newly unified district as a result of the creation of six new municipal districts for FY2015. However, we remain committed to supporting this essential community asset to the fullest extent possible with these resources: • • • •
Education is budgeted to receive over half of all property taxes in FY2015, when school debt is included. Approximately 50% of the Wheel Tax is allocated to the schools for their operating costs, with any remainder used to pay debt service for schools. Capital Improvement funding of $55 million annually State law requires that the County provide at least the same level of funding as the prior year, known as “maintenance of effort.”
It is imperative that we find a workable balance between academic excellence and fiscal responsibility that can be sustained over time for this new educational structure. Shelby County Government is responsible for providing equal funding for all students in public schools throughout the county and for approving the budget of the Shelby County School District.
General Fund Summary The General Fund accounts for the general operations of County Government that are not specifically funded by other sources. Challenges to balancing the General Fund budget this year included: • • • • • •
Reduced revenues related reimbursement cycles for elections and reappraisals Reductions in Judicial Fines & Fees collections The need to provide a general salary increase for employees Increases for pension funding and some large contractual agreements such as Inmate Medical Care Escalating health care costs - managed through changes to benefit plans Compliance requirements of the Affordable Care Act
The Elected Officials and Division Directors cooperated fully with the Mayor’s request for budget reductions to offset the cost of the proposed salary increase. Modest growth in projected property tax revenue and a reduction in the OPEB rate were also instrumental in balancing the General Fund budget without service reductions or use of fund balance. The proportionate functional distribution of General Fund net expenditures is shown on the following page:
FY15 Proposed Budget Summary - 7
INTRODUCTION
Budget Overview
Criminal Justice and Judicial operations account for 75.8% of General Fund expenditures.
Criminal Justice 61%
Functional Category Criminal Justice Judicial Health Public Works/Comm Svcs All Other Total
Judicial 15%
FY15 % 61.3% 14.5% 14.2% 6.0% 4.0% 100.0%
Health 14%
Other 10%
FY14 % 61.3% 14.1% 12.7% 6.2% 5.8% 100.0%
Compensation & Benefits Personnel costs now account for almost 73% of total General Fund expenditures. That makes employees the County’s primary asset and most important investment in delivering high quality services to its residents. It is important that we protect that investment by offering equitable compensation and benefits to recruit and retain a highly qualified and professional staff. Our employees have also absorbed a portion of the incremental cost of health and pension benefits over the past few years and have compensated for the gradual reduction in workforce with increased productivity. General increases have been provided in only six of the past 10 years – at an average rate of only 1.4% for that period. The history of general salary increases over the past ten years is provided in the General Fund section of this book. The FY2015 Proposed Budget includes funding for a 2.5% annualized general salary increase. Strategic efforts to contain costs related to personnel have resulted in the elimination of about 300 positions over the past six years in the General Fund, inclusive of the addition of 35 School Resource Officers for school security and 27 positions in the Public Defender’s office for juvenile defense, as required for Department of Justice compliance. This gradual workforce
FY15 Proposed Budget Summary - 8
INTRODUCTION
Budget Overview
reduction has been achieved primarily through planned elimination of vacancies rather than layoffs, with minimal reduction in services as a result. However, the workforce has now been reduced to a level that does not make significant future reductions feasible without service reductions. Therefore, the FY2015 Position Control budget includes a reduction of only eleven (11) positions, with no layoffs. The rising cost of pensions, health care and post-employment benefits will continue to present a significant challenge in controlling total personnel expense in the future. As we continue to explore innovative methods to contain these costs, we are investing today in our employees through training programs and wellness initiatives.
Planned Use of Fund Balance Maintaining an appropriate General Fund Balance is an essential element of a strong financial plan. Fund Balance is important for several reasons: • • • •
To provide funds for contingencies/emergencies To absorb the impact of federal/state funding reductions To demonstrate financial stability for higher bond ratings and lower cost of debt issuance To provide sufficient cash flow during the property tax collection cycle
As this chart illustrates, the annual tax collection cycle creates the need for large cash reserves
FY15 Proposed Budget Summary - 9
INTRODUCTION
Budget Overview
during several months of the fiscal year. A fund balance of about 27% would be advisable to allow for negative cash flow until December when most residential property taxes are collected. Therefore, the General Fund balance should be slowly increased by about $10 million over several years to provide for sufficient cash flow. The Moody’s rating agency has reported that governments comparable in size to Shelby County with AA ratings maintain a median 26.85% fund balance; with AAA ratings a median amount was 28.87%. Shelby County has maintained an average fund balance of about 24% of revenue over the past five years. That is within the stated policy range of between 15-25% of revenue. Unassigned fund balance at 6/30/15 is estimated at about 25.7% or about $95 million. No planned use of general fund balance has been included in the FY15 Proposed Budget. In addition to the General Fund balance, the County maintains reserves within other funds that are dedicated for the specific uses or operating stabilization of those funds. All funds are projected to have an appropriate fund balance as of June 30, 2015.
Capital Improvement Plan The Capital Improvement Plan presents the County’s funding level commitment over the next five years. However, only the first year of the CIP plan is actually budgeted. The County’s long-term Debt Reduction/Management Plan allows for allocations of approximately $75 million per year. Of that total amount, $55 million is allocated annually for schools with an additional $20 million for other projects. We continue to recommend and support pay-as-you-go funding for most capital projects other than schools. Shown below are the totals for each CIP project category budgeted for FY15 with significant projects from each group: Schools - $55.0 million The $55 million annual CIP allocation for schools was deferred for fiscal years 2012-2014, pending further review after school consolidation. This amount has been reinstated for fiscal years 2015-2019, although specific projects have not yet been identified. On March 25, 2014, the Shelby County School Board approved a request for $52 million of current year capital funding in fiscal 2014. The County has not yet considered this request. Buildings & Property - $10.7 million $2.0M – Repairs and renovations to the Criminal Justice Center and Sheriff Substation $2.4M – District Cooling Loop for County downtown buildings $1.1M – Roof replacement at the Peggy Edmiston Building Information Technology - $3.5 million $1.0M – Time and Attendance system for countywide implementation $0.7M – Network and Host Server upgrade or replacement
FY15 Proposed Budget Summary - 10
INTRODUCTION
Budget Overview
$1.0M – HIPAA & HITECH Act Compliance and Service Desk Express (SDE) Replacement $0.8M – Other IT projects, including exploration of Voter Registration replacement systems Community Projects - $5.5 million $3.0M – “Heart of the Park” Shelby Farms Master Plan phase one $1.5M – Rail Expansion project $1.0M – Contingency There are no major Roads & Bridges construction projects scheduled to begin construction in FY15, although design work will be done for future Walnut Grove road expansion and modifications to Macon and Houston Levee roads.
Long Term Debt The County’s outstanding bonded debt and commercial paper peaked at $1.85 billion in December 2006, was reduced to $1.37 billion at June 30, 2013, and will be approximately $1.27 billion at June 30, 2014. Long term debt is expected to slowly decline from now on as long as CIP annual appropriations from County sources are limited to no more than $75 million. A graph in the Debt Service Fund section shows debt service requirements from FY2014 through FY2025. Debt service for FY2015 will be $161 million, a decrease from the budgeted FY2014 amount of $169 million, and will slowly decline thereafter. As long as we stay within our Debt and CIP Plans, the County will never need to raise additional revenue for debt service.
Challenges Ahead Planning for the future is a critical element to the current year budget process. A five year financial projection is included in the General Fund Summary that illustrates the need to continue our efforts to contain costs and maximize revenue sources. There are a number of significant issues that could impact our budget in the next several years: • Funding for Education - The appropriate funding level for the evolving school structure
throughout Shelby County presents ongoing challenges amid some uncertainty at this point. The ultimate enrollment levels for each district, attendance districts, school closures, and staffing requirements have not yet been fully determined by the districts. Therefore, a period of transition will be necessary to determine needs within the redefined organization and to find a sustainable balance between meeting the educational needs of the community while staying within its realistic resources. This may significantly impact future county funding for Education. • Reductions to State or Federal grant funding related to sequestration or other cutbacks
may have an impact on the amount of funds available to the county in the future. Grant funds provide financial leverage to the County in providing important human services to our community. Some programs will need to be evaluated to determine whether county funding should be used to continue essential services if the grant funding is discontinued.
FY15 Proposed Budget Summary - 11
INTRODUCTION
Budget Overview
•
Providing equitable compensation is an important element in maintaining a competitive compensation and benefits package so that we can ensure our ability to recruit and retain a highly professional staff. However, these annual or periodic increases require offsetting reductions or tax increases to balance the budget each year.
•
Escalating health care and pension costs will continue to play a major role in the cost of current and post-employment personnel expenditures. The level of benefits that can be realistically and responsibly provided to employees on a long term basis will require evaluation and possibly some modifications.
•
Federal Affordable Care Act and the potential expansion of State Medicaid may have a significant financial impact on the Regional Medical Center and some related benefits/expenses of the County.
•
Revenue Diversification options must continue to be explored to reduce our dependence on property taxes.
Current Status and Outlook While these challenges are daunting, there are also opportunities ahead. Collaborative economic development efforts by the Administration, Commission and other agencies have brought several large employers to Shelby County. Commercial indicators show increased activity in building permits, vacancy rates, leasing activity and construction. Local real estate conditions continue to compare favorably to many areas of the country, with residential sales improving based on the increased number of home sale transactions, stabilization of sale prices and reduced foreclosures and mortgage delinquencies. Proactive financial management strategies that focus on operating efficiencies and effective debt management have been instrumental in maintaining the stability of Shelby County’s financial status. Continuing efforts to promote revenue diversification and economic development and to address the fragmentation of services created by multiple elected officials will be instrumental in meeting the challenges of future growth. Bond rating agencies have noted a diversified and expanding economic base, strong financial performance and general fund position as the basis for the County’s AA+/AA1 bond ratings.
FY15 Proposed Budget Summary - 12
ALL FUNDS SUMMARY
FY15 PROPOSED BUDGET
FY15 Proposed Budget Summary - 13
FY15 Sources and Uses of Funds Countywide Summary
All Funds
Where the Money Comes From…. Property Taxes 63.7%
State Revenue 13.7%
Interest Income 0.1% Other Revenue 0.4%
Fines, Fees & Permits 8.3% Charges for Services 1.6%
Federal Revenue 4.0%
Other Local Taxes 8.2%
REVENUE SOURCES: Property Taxes Intergovernmental-State Fines, Fees & Permits Other Local Taxes Intergovernmental-Federal Charges for Services Other Revenue Interest Income
$
739,849,000 159,605,226 96,127,591 95,427,000 46,676,946 18,728,129 4,606,617 821,949
Total Revenue
$ 1,161,842,458
FY15 Proposed Budget Summary - 14
FY15 Sources and Uses of Funds Countywide Summary
All Funds
…..and Where the Money Goes Education 32.6% Personnel 32.7%
Operating and Maintenance 16.4%
Transfers - Net 0.5% Affiliated Organizations & Grants 4.1%
Debt Service 13.8%
USE OF FUNDS: Personnel Education Operating and Maintenance Debt Service Affiliated Organizations & Grants Transfers - Net Total Expenditures* Planned Use of Fund Balance Net Expenditures
$
382,557,408 381,288,000 191,882,351 160,987,763 47,733,740 6,107,074 1,170,556,336 (8,713,877)
$ 1,161,842,458
* used as basis for pie chart
FY15 Proposed Budget Summary - 15
Prime Accounts Countywide Summary
All Funds FY11 ACTUAL
ACCT DESCRIPTION 40 - Property Taxes
FY12 ACTUAL
FY13 ACTUAL
FY14 AMENDED
FY15 PROPOSED
(731,508,708)
(722,068,728)
(722,145,558)
(737,979,000)
(93,391,145)
(87,643,901)
(95,327,540)
(94,662,000)
(95,427,000)
43 - Intergovernmental Revenues-State of Tennessee (150,840,545)
(135,256,101)
(140,805,239)
(166,663,531)
(159,605,227)
41 - Other Local Taxes
(739,849,000)
44 - Intergovernmental Revenues-Federal & Local
(62,678,842)
(63,275,891)
(63,939,101)
(93,886,330)
(46,676,946)
45 - Charges for Services
(16,880,675)
(17,275,424)
(16,879,418)
(19,291,632)
(18,728,129)
46 - Fines, Fees & Permits
(96,102,076)
(96,311,867)
(95,747,381)
(96,666,702)
(96,127,591)
47 - Other Revenue
(5,104,168)
(4,389,570)
(17,019,033)
(4,955,475)
(4,606,617)
48 - Investment Income
(1,058,842)
(1,118,590)
(1,396,197)
(885,649)
(821,949)
(1,157,565,002)
(1,127,340,071)
(1,153,259,468)
(1,214,990,319)
(1,161,842,458)
TOTAL REVENUE
259,902,941
254,166,162
255,753,581
282,323,326
52 - Salaries-Other Compensation
51 - Salaries-Regular Pay
19,124,711
23,633,126
19,326,478
18,066,138
17,432,152
55 - Fringe Benefits
86,822,695
95,654,814
102,080,203
121,381,726
111,624,987
56 - Salary Restriction TOTAL SALARIES
-
-
-
365,850,346
373,454,102
377,160,262
274,116,936
(21,797,602)
(20,616,667)
399,973,588
382,557,408
60 - Supplies & Materials
23,829,859
24,984,457
24,290,732
30,974,060
25,031,893
64 - Services & Other Expenses
38,882,339
25,999,880
37,617,209
35,444,377
31,264,584
66 - Professional & Contracted Services
63,651,789
66,636,840
73,906,744
94,649,462
73,725,030
67 - Rent, Utilities & Maintenance
23,212,165
22,449,850
22,408,522
25,506,552
22,900,965
9,893,303
10,203,725
10,352,397
12,037,747
11,579,738
12,988,857
8,961,868
24,360,315
33,197,149
33,964,827
68 - Interfund Services 70 - Capital Asset Acquistions 79 - Depreciation Expense
430,945
TOTAL OPERATING & MAINT 80 - DEBT SERVICE EXPENDITURE 89 - AFFILIATED ORGANIZATIONS 90 - GRANTS 95 - CONTINGENCIES & RESTRICTIONS 94 - OTHER SOURCES & USES TOTAL EXPENDITURES 99 - PLANNED USE OF FUND BALANCES 96 - OPERATING TRANSFERS IN 98 - OPERATING TRANSFERS OUT NET TRANSFERS TOTAL COUNTYWIDE
(1)
294,016
-
-
172,889,258
159,106,477
193,229,935
231,809,347
198,467,036
183,189,677
169,639,665
174,319,942
169,038,215
160,987,763
419,383,422
403,020,534
408,276,434
428,125,191
429,021,740
1,457,520
1,692,000
1,037,000
635,000
-
-
-
-
(354,239)
(130,145)
3,885,606
(1,254,483)
1,142,415,984
1,110,798,385
1,152,769,091
-
-
-
(2,665,365)
(5,569,365)
(815,380)
(1,015,320)
1,226,100,597
1,164,449,262
(16,415,277)
(8,713,877)
(25,050,222)
(16,647,896)
(29,635,286)
(26,267,386)
(24,650,774)
32,875,879
27,944,005
33,778,818
31,572,386
30,757,848
7,825,658
11,296,109
4,143,532
5,305,000
6,107,074
(7,323,360)
(5,245,577)
3,653,155
-
-
(1) Includes Education expense
FY15 Proposed Budget Summary - 16
Total Revenue and Expenditures by Division Countywide Summary
All Funds
FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
-
-
32.7%
DIVISION
FY15 REVENUE
Education
(381,288,000)
381,288,000
-
Debt Service
(163,773,564)
161,598,191
4,259,498
(2,084,125)
-
13.9%
(8,699,270)
160,434,600
-
(1,712,356)
150,022,974
13.8%
Community Services
(36,339,800)
44,165,686
-
7,825,886
3.8%
Judicial
(33,594,993)
75,975,953
-
(436,640)
41,944,321
6.5%
Public Works
(61,594,551)
83,844,135
(4,753,729)
(1,060,101)
16,435,754
7.2%
(311,256,533)
60,420,818
12,709,584
(238,258,023)
5.2%
Corrections
(54,284,855)
64,684,855
(8,900,000)
(1,500,000)
-
5.6%
Health Services
(36,631,773)
59,204,397
(324,999)
(609,554)
21,638,071
5.1%
Other Elected Officials
(37,397,295)
28,411,778
-
16,962
(8,968,555)
2.4%
Planning & Development
(30,758,872)
29,136,649
3,116,720
(1,083,350)
411,147
2.5%
Information Technology
(6,222,953)
15,284,200
-
(112,822)
8,948,425
1.3%
(1,161,842,458)
1,164,449,261
6,107,074
(8,713,877)
-
100%
Sheriff
Administration & Finance
TOTAL - ALL FUNDS
-
(131,892)
% of Total
FY15 Expenditures by Division
Other Elected Officials 2.4%
Planning & Development 2.5%
Information Technology 1.3%
Education 32.7%
Health Services 5.1% Corrections 5.6% Administration & Finance 5.2%
Public Works 7.2%
Debt Service 13.9%
Judicial 6.5% Community Services 3.8%
Sheriff 13.8%
Education represents the largest single division for county revenue and expenditures.
FY15 Proposed Budget Summary - 17
Revenue and Expenditures by Fund/Division Countywide Summary FUND/DIVISION
FY15 REVENUE
All Funds FY15 USE OF FUND BALANCE
FY15 EXPENDITURES
FY15 TRANSFERS
(290,073,272)
39,099,487
12,715,762
-
(1,797,000)
10,745,425
-
-
NET OPERATIONS
GENERAL FUND: Administration & Finance Information Technology Services Planning & Development
(238,258,023) 8,948,425
(5,000)
351,786
64,361
-
411,147
Public Works
(2,584,950)
19,005,874
14,830
-
16,435,754
Health Services
(4,945,770)
25,950,334
633,507
-
21,638,071
(910,000)
8,607,210
128,676
-
7,825,886
Sheriff
(6,036,512)
156,229,031
(169,545)
-
150,022,974
Judicial
(28,497,804)
70,217,407
224,718
-
41,944,321
(37,096,450) (371,946,758)
28,127,895 358,334,448
13,612,309
-
(8,968,555) -
Community Services
Elected Officials TOTAL GENERAL FUND (1) SPECIAL REVENUE FUNDS:
(381,288,000)
381,288,000
-
-
-
Hotel-Motel Tax Fund
Education Fund (1)
(14,100,000)
14,081,892
-
18,108
-
Roads & Bridges Fund
(10,554,238)
11,063,048
370,151
(878,961)
-
(3,455,000)
3,745,595
-
(290,595)
-
(1,712,356)
Mosquito & Rodent Control Fund Narcotics Funds
(2,091,500)
3,803,856
-
Car Rental Tax Fund
(2,200,000)
2,200,000
-
Air Emission Fees Fund
-
-
(1,091,250)
1,155,967
246,242
(310,959)
-
Register DP Fund
(300,845)
283,883
-
16,962
-
General Sessions DP Fund
(227,366)
395,037
-
(167,671)
-
(25,000)
115,800
-
(90,800)
-
Criminal Court DP Fund Economic Development Fund Stormwater Fees Fund DUI Treatment Fines Fund Drug Court Program Fund TOTAL SPECIAL REVENUE FUNDS
(3,000,000)
3,000,000
-
(725,000)
1,170,231
15,813
(55,000)
55,000
-
(330,000) (419,443,199)
508,169 422,866,477
632,206
(461,044) -
-
(178,169) (4,055,485)
-
(1,500,000)
-
ENTERPRISE FUNDS: Corrections Fund
(53,934,250)
64,143,159
Fire Services Fund
(19,161,000)
18,821,659
Codes Enforcement Fund TOTAL ENTERPRISE FUNDS
(9,089,791) (82,185,041)
11,014,224 93,979,042
(8,708,909) (1,242,083) (9,950,992)
339,341 (682,350) (1,843,009)
-
INTERNAL SERVICE FUNDS: IT Internal Service Fund
(4,425,953)
4,538,775
-
Fleet Services
(3,865,596)
3,865,596
-
(2,456,753) (10,748,302)
2,456,753 10,861,124
-
GRANT FUNDS (1)
(113,745,595)
116,809,979
(2,445,947)
DEBT SERVICE FUND (1)
(163,773,564)
161,598,191
(1,161,842,458)
1,164,449,261
Mail and Print Services TOTAL INTERNAL SERVICE FUND
ALL FUNDS TOTAL
(112,822) (112,822)
-
(618,437)
-
4,259,498
(2,084,125)
-
6,107,074
(8,713,877)
-
(1) Identified as Major funds - defined as more than 10 % of either total appropriated revenues or total expenditures.
FY15 Proposed Budget Summary - 18
-
Total Revenue and Expenditures by Fund Type Countywide Summary
All Funds
FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET
% of Total Revenue
-
-
32.8%
-
32.0%
(618,437)
-
9.8%
FUND NAME
FY15 REVENUE
EDUCATION FUND
(381,288,000)
381,288,000
-
GENERAL FUND
(371,946,758)
358,334,448
13,612,309
GRANT FUNDS
(113,745,595)
116,809,979
(2,445,947)
DEBT SERVICE FUND
(163,773,564)
161,598,191
4,259,498
(2,084,125)
-
14.1%
ENTERPRISE FUNDS
(82,185,041)
93,979,042
(9,950,992)
(1,843,009)
-
7.1%
OTHER SPECIAL REVENUE FUNDS
(38,155,199)
41,578,477
632,206
(4,055,485)
-
3.3%
INTERNAL SERVICE FUNDS
(10,748,302)
10,861,125
-
(112,822)
-
0.9%
(1,161,842,458)
1,164,449,261
6,107,074
(8,713,877)
-
100.0%
COUNTYWIDE TOTAL - ALL FUNDS
-
FY15 Revenue by Fund Type GENERAL FUND 32.0%
GRANT FUNDS 9.8%
DEBT SERVICE FUND 14.1%
ENTERPRISE FUNDS 7.1%
EDUCATION FUND 32.8%
INTERNAL SERVICE FUNDS 0.9%
OTHER SPECIAL REVENUE FUNDS 3.3%
The General Fund and the Education Fund are the largest funds for Shelby County with each representing about one third of the countywide total.
FY15 Proposed Budget Summary - 19
Revenue Overview Countywide Summary
All Funds FY11 Actual
REVENUE SOURCE
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
40 - Property Taxes % of Total
(731,508,708) 63.2%
(722,068,728) 64.1%
(722,145,558) 62.6%
(737,979,000) 60.7%
(739,849,000) 63.7%
43 - Intergovernmental - State % of Total
(150,840,545) 13.0%
(135,256,101) 12.0%
(140,805,239) 12.2%
(166,663,531) 13.7%
(159,605,226) 13.7%
46 - Fines, Fees & Permits % of Total
(96,102,076) 8.3%
(96,311,867) 8.5%
(95,747,381) 8.3%
(96,666,702) 8.0%
(96,127,591) 8.3%
41 - Other Local Taxes % of Total
(93,391,145) 8.1%
(87,643,901) 7.8%
(95,327,540) 8.3%
(94,662,000) 7.8%
(95,427,000) 8.2%
44 - Intergovernmental-Federal % of Total
(62,678,842) 5.4%
(63,275,891) 5.6%
(63,939,101) 5.5%
(93,886,330) 7.7%
(46,676,946) 4.0%
45 - Charges for Services % of Total
(16,880,675) 1.5%
(17,275,424) 1.5%
(16,879,418) 1.5%
(19,291,632) 1.6%
(18,728,129) 1.6%
47 - Other Revenue % of Total
(5,104,168) 0.4%
(4,389,570) 0.4%
(17,019,033) 1.5%
(4,955,475) 0.4%
(4,606,617) 0.4%
48 - Interest Income % of Total
(1,058,842) 0.1%
(1,118,590) 0.1%
(1,396,197) 0.1%
(885,649) 0.1%
(821,949) 0.1%
(1,157,565,002)
(1,127,340,071)
(1,153,259,468)
(1,214,990,319)
(1,161,842,458)
-2.6%
2.3%
5.4%
-4.4%
TOTAL REVENUE - ALL FUNDS % Change from Prior Year
Countywide Revenue Overview Property Taxes 63.7%
Interest Income 0.1% Intergovernmental - State 13.7%
Other Revenue 0.4%
Charges for Services 1.6%
IntergovernmentalFederal 4.0%
Other Local Taxes 8.2%
Fines, Fees & Permits 8.3%
Property Taxes provide the largest single source of revenue for Shelby County.
FY15 Proposed Budget Summary - 20
Countywide Summary
Revenue Overview
Revenue Projections and Assumptions Preparing a balanced budget based on conservative revenue estimates is fundamental to maintaining a strong financial position. Since property taxes account for over 63% of Countywide revenue, reaching consensus on this revenue forecast is an important basis for budget development. Property taxes have been projected based upon historical trends, current year actual collections and appraisal appeals, and extensive collaboration with the Trustee and the Assessor. Analysis of local, state and national economic trends and statistical indicators is an integral part of this forecasting process. If necessary, estimates are adjusted before the final budget is approved to reflect results of the certified tax roll and final appeals of current year assessments that become available in April. Our dependence on this revenue source has made the impact in prior years of declining real estate values and foreclosures a real concern. However, the County has very little opportunity to diversify its revenue sources because most other local taxes, fines, fees and permits are largely established and regulated by State law. The County has attempted to maintain stable property tax rates to avoid the need to adapt to cyclical economic and fiscal conditions. This has been accomplished without the use of fund balance or the use of non-recurring revenue sources to fund ongoing expenditures.
Property Tax Rates The Property Tax Rate is set by the County Commission as a part of the annual budget review process. Rates are set at a level determined to be necessary to maintain a balanced budget while providing appropriate services to County residents. Property appraisals are prepared by the Shelby County Assessor of Property and re-evaluated every four years, except for public utilities which are assessed by the Tennessee Regulatory Authority. The appraised value is the estimated market value at a specified point in time. The assessed value is the basis for property taxes on various types of property, including: • • •
Real property – land, structures, lease-hold improvements (realty tax) Personal property – business furnishings and equipment (personalty tax) Public utility property – real and personal property owned by utilities and organizations regulated by the State
Some properties are exempt from property tax assessments such as governments and religious and charitable institutions. The State of Tennessee tax statutes classify types of property as follows for computing assessed valuations: • • • •
Real estate – Residential and Farms; 25% of actual value Real estate – Commercial and Industrial; 40% of actual value Personal property – Commercial and Industrial; 30% of actual value Public utilities – 55% of actual value
Residential properties have generally accounted for about 56% of total assessed values throughout the County, with commercial properties at about 30%, personal property at 8% and utilities at 6%. Based on property tax assessments provided by the Assessor's office and the property tax rate as set by the County Commission, the Trustee calculates the amount of property tax bills. Tax bills are mailed by September and become delinquent if not paid by the last day in February of the following year.
FY15 Proposed Budget Summary - 21
Countywide Summary
Revenue Overview
Property Tax Calculation The County Commission approved a tax rate of $4.38 for tax year 2013 (Fiscal 2014), based on the certified rate of 4.32 plus an additional $.06 cents allocated to education for the unified school district. To calculate a property tax bill, the assessed value is divided by $100, with the result multiplied by the effective tax rate. The example below shows this calculation for a tax rate of $4.38 on a residential property assessed at $100,000: 1) $100,000 appraised value x 25% assessed value for residential property = $25,000 2) ($25,000/$100) = $250 3) $250 x $4.38 = $1,095 tax due A commercial property of the same appraised value would be assessed at 40% for a tax due amount of $1,752.
Property Tax Revenue Current Property Taxes have been projected at $711.0 million for the FY15 Proposed Budget $6.3 million higher than FY14. This amount is based on a tax rate of $4.37 - a reduction of one cent - and an assumption of about 1% growth. The Rural School Bond property tax rate of $.04 (which applies only to properties outside the Memphis city limits) has been eliminated for FY15. This reduction of $2.8 million in tax revenue applies only to the Debt Service Fund. Delinquent tax revenue has been reduced by $1.6 million. One cent of the tax rate is estimated to generate $1,627,000 in revenue.
FY15 Proposed Budget Summary - 22
Countywide Summary
Revenue Overview
Intergovernmental Revenues received from the State of Tennessee contribute the second largest source of income to the County, representing 13.7% of total income, with revenue from Federal programs accounting for another 4.0% countywide (or 17.7% combined). Statewide revenue collections are distributed from the state to the municipalities on the basis of population, as prescribed by the Tennessee Code Annotated. Significant revenue sources in this category include: • Federal and State grant funding for specified programs ($106.3 million). The FY15 budget for this category has been significantly reduced due to the fact that Shelby County will no longer administer the Shelby County Head Start Program. • Corrections reimbursements for housing of inmates charged with felony crimes ($52.2 million) • State gasoline tax ($8.9 million) and TVA Replacement tax ($6.95 million) • State ($8.3 million) and Local ($4.8 million) cost reimbursements. The largest State reimbursement is for the Public Defender ($5.0M). The City of Memphis reimburses the County for operations of Codes Enforcement and occupancy of the Criminal Justice Center.
FY15 Proposed Budget Summary - 23
Countywide Summary
Revenue Overview
Fines, Fees & Permits account for 8.3% of total revenues. Collections in this category have stabilized over the past few years as economic conditions have improved somewhat. Significant fees collected from businesses, residents, and organizations for services include: • • •
County Trustee’s commission for collection of property taxes ($21.6 million) Fire Protection fees collected in the unincorporated areas of Shelby County ($18.0 million) Various fees and permits charged by Elected Officials (County Clerk, Register, Courts)
Other Local Taxes contribute another 8.2%, with about 1% growth in collections compared to the prior year budget. Significant local tax revenues are generated from: • • • • • •
Wheel Tax - collected by the County Clerk as vehicle licenses are issued or renewed. All proceeds are allocated to Education for operating costs and debt service ($29.0 million). Hotel & Motel Tax - a 5% tax collected on room rentals as funding for the Sports Authority debt and Convention and Visitors Bureau ($14.1 million) Exempt Property in Lieu of Taxes (PILOT) program – tax incentives designed to attract and expand business within Shelby County ($18.7 million, including MLG&W) Business or Gross receipts taxes ($13.2) and local share of Sales Tax ($4.4) Interest & Penalty on Taxes ($9.1), and litigation taxes ($3.7) Car Rental Tax – a 3% tax collected on rental of private vehicles as funding for an NBA arena ($2.2)
Favorable trends in this category are largely attributed to strong collections of Business and Hotel/ Motel taxes. Variance from FY12 to FY13 reflects collection of the MLGW in Lieu of Tax from the City of Memphis.
FY15 Proposed Budget Summary - 24
Countywide Summary
Revenue Overview
Charges for Services represent only 1.6% of all revenues. This category includes internal service charges for telecommunications, printing, postage and fuel, as well as charges for inmate telephone and postage usage, and Tenncare revenue receipts. Changes in this category for FY15 internal billings include an increase for a PC Replacement Program and a reduction in internal printing and telecom revenues due to lower costs resulting from process efficiencies.
FY15 Proposed Budget Summary - 25
Total FTE Positions by Fund Countywide Summary FUND NAME
All Funds
FY 2010 FY 2011
General Fund
FY 2012
FY 2013 FY 2014 FY 2015
4,023.1
3,910.7
3,857.1
3,875.1
3,902.8
3,891.3
Special Revenue Funds
184.9
172.8
176.8
156.6
154.6
Enterprise Funds
987.8
979.8
969.8
1,010.8
21.0
21.0
21.0
Grant Funds
1,104.0
1,049.8
TOTAL FTE - ALL FUNDS
6,320.8
6,134.1
Internal Service Funds
Change from prior year Annual % Change
FY14-15 Change
% of Total
(11.5)
63.9%
154.6
-
2.5%
1,013.8
1,013.8
-
16.6%
41.0
33.0
33.0
-
0.5%
1,081.6
1,050.1
1,003.2
544.5
6,106.3
6,133.6
6,107.5
5,637.2
(489.3)
(186.7)
(27.8)
27.3
(26.2)
(470.3)
-7.2%
-3.0%
-0.5%
0.4%
-0.4%
-7.7%
Cumulative change FY10 - FY15
-10.8%
(458.8)
16.4%
(470.3) 100.0%
(684)
Total Positions Trend 6,600 6,400
6,320.8 6,134.1
6,200 6,107.5 6,106.3
6,000
6,133.6
5,800 5,637.2 5,600 5,400 5,200 FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
The total number of County employees in All Funds has declined by 684 positions (11%) since FY10. The largest number of reductions has occurred within Grants. Almost all FY15 FTE reduction in grants related to elimination of Head Start grant positions.
FY15 Proposed Budget Summary - 26
Total FTE Positions by Division Countywide Summary
All Funds % of Total
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
Change
210.0
207.0
214.0
213.5
212.5
(1.0)
3.8%
81.0
78.0
85.0
90.0
90.0
-
1.6%
Planning & Development
168.9
160.0
146.0
145.0
145.0
-
2.6%
Public Works
459.0
452.0
444.0
438.0
438.0
-
7.8%
Corrections
700.8
703.8
749.8
739.8
730.6
(9.3)
12.9%
Health
639.5
602.7
558.0
550.0
550.0
-
9.7%
Community Services
625.1
672.0
680.0
664.3
215.3
(449.0)
3.8%
1,975.8
1,966.8
1,988.8
1,977.3
1,967.3
(10.0)
34.9%
Judicial
904.0
904.0
909.0
929.6
928.6
(1.0)
16.5%
Other Elected Officials
370.0
360.0
359.0
360.0
360.0
-
6.4%
6,134.1
6,106.3
6,133.6
6,107.5
5,637.2
DIVISION
Administration & Finance Information Technology Svcs
Sheriff
TOTAL FTE - ALL FUNDS
(470.3)
100.0%
Total FY15 Positions by Division Sheriff 34.9% Judicial 16.5%
Community Services 3.8%
Other Elected Officials 6.4% Health 9.7% Admin & Finance 3.8% Corrections 12.9% Public Works 7.8%
Information Technology Svcs 1.6% Planning & Development 2.6%
The Sheriff accounts for about one third of all positions on a countywide basis.
FY15 Proposed Budget Summary - 27
FY15 Proposed Budget Summary - 28
GENERAL FUND SUMMARY
FY15 PROPOSED BUDGET
FY15 Proposed Budget Summary - 29
FY15 Sources and Uses of Funds
General Fund
Where the Money Comes From…. Property Taxes 65.9%
Other Revenue 0.2% Charges for Services 1.0% Federal 2.0%
State 5.4%
Fines, Fees & Permits 17.1%
Other Local Taxes 8.4%
Property taxes are the largest single source of revenue for General Fund operations.
REVENUE SOURCES: Property Taxes Fines, Fees & Permits Other Local Taxes Intergovernmental-State Intergovernmental-Federal Charges for Services Other Revenue
$
245,255,000 63,681,550 30,950,000 20,091,254 7,592,607 3,653,876 722,471
Total Revenue
$
371,946,758
FY15 Proposed Budget Summary - 30
FY15 Sources and Uses of Funds
General Fund
….and Where the Money Goes Personnel 72.7%
Transfers - Net 3.7%
Affiliated Organizations & Grants 7.6%
Operating and Maintenance 16.0%
Personnel expenses represent the largest expenditure category for General Fund Operations.
USE OF FUNDS: Personnel Operating, Maintenance, Other* Affiliated Organizations & Grants Transfers - Net
$
270,489,143 59,393,457 28,451,848 13,612,309
Total Expenditures
$
371,946,758
*includes any contingencies, restrictions or other sources/uses of funds
FY15 Proposed Budget Summary - 31
Five Year Projections Acct
General Fund FY15 Proposed
Description
FY16 Projected
FY17 Projected
FY18 Projected
FY19 Projected
Assumptions: Property Tax % increase-Current Property Tax % increase-Prior Yrs Salary Increase Pension % of Salaries (5102) OPEB % of Salaries (5102) Health Insurance % increase Operating and Maint % Increase Property Tax Rate Penny Value
1.0% 0.0% 2.5% 13.3% 11.7% 0.0% 0.0% 1.45 1,627,000
$
40 - Property Taxes 41 - Other Local Taxes 43 - State Revenues 44 - Federal & Local Revenues 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue
(245,255,000) (30,950,000) (20,091,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (371,946,758)
(247,707,550) (30,950,000) (21,691,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (375,999,308)
(250,184,626) (30,950,000) (20,791,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (377,576,384)
(255,188,319) (30,950,000) (20,091,254) (10,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (384,880,077)
(257,740,202) (30,950,000) (20,591,254) (7,592,607) (3,653,876) (63,681,550) (336,271) (386,200) (384,931,960)
51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 5510 - Retirement Benefits - County 5511 - OPEB Benefits 554x - Group Health Insurance 55xx - Other Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
195,029,734 12,403,594 25,192,018 22,285,247 23,954,334 7,498,554 (15,874,336) 270,489,145
198,430,329 12,651,666 28,789,438 24,870,336 25,152,051 7,648,525 (16,191,823) 281,350,522
203,898,936 12,904,699 33,093,459 27,655,814 26,409,654 7,801,496 (16,515,659) 295,248,399
206,176,915 13,162,793 38,186,542 30,642,642 27,730,137 7,957,526 (16,845,972) 307,010,583
211,100,453 13,426,049 44,323,119 33,829,477 29,116,644 8,116,677 (17,182,891) 322,729,528
60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Svcs 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquisitions
9,489,243 7,471,719 33,059,704 13,751,056 836,090 980,010
9,584,135 7,546,436 33,390,301 13,888,567 844,451 989,810
9,679,976 7,621,900 33,724,204 14,027,453 852,896 999,708
9,776,776 7,698,119 34,061,446 14,167,728 861,425 1,009,705
9,874,544 7,775,100 34,402,060 14,309,405 870,039 1,019,802
Operating & Maintenance
65,587,822
66,243,700
66,906,137
67,575,199
68,250,950
Affiliated Organizations Grants Contingencies & Restrictions Other Financing Sources
28,451,848 (5,569,365) (625,000)
28,451,848 (5,569,365) (625,000)
28,451,848 (5,569,365) (625,000)
28,451,848 (5,569,365) (625,000)
28,451,848 (5,569,365) (625,000)
$
1.0% 1.0% 2.0% 14.3% 11.6% 5.0% 1.0% 1.45 1,643,270
$
1.0% 1.0% 2.0% 15.0% 11.2% 5.0% 1.0% 1.45 1,659,703
$
2.0% 1.0% 2.0% 15.4% 10.8% 5.0% 1.0% 1.45 1,676,300
$
1.0% 1.0% 2.0% 16.1% 10.4% 5.0% 1.0% 1.45 1,693,063
Expenditures
358,334,450
369,851,705
384,412,019
396,843,265
413,237,961
Net Transfers
13,612,308
13,612,308
13,612,308
13,612,308
13,612,308
Use of Fund Balance
-
-
-
-
-
PROJECTED DEFICIT
$
-
$
7,464,705
$ 20,447,943
$ 25,575,496
$ 41,918,309
Change from Prior Year
$
-
$
7,464,705
$ 12,983,238
$
$ 16,342,813
FY15 Proposed Budget Summary - 32
5,127,553
General Fund
Prime Accounts ACCT
FY11 ACTUAL
DESCRIPTION
FY12 ACTUAL
(240,027,270)
40 - Property Taxes
FY13 ACTUAL
FY14 AMENDED
FY15 PROPOSED
(242,951,329) (243,102,953) (243,356,000)
(245,255,000)
41 - Other Local Taxes
(36,481,925)
(28,298,234)
(30,987,178)
(31,426,000)
(30,950,000)
43 - Intergovernmental - State
(17,585,647)
(17,552,358)
(19,448,535)
(20,048,659)
(20,091,254)
44 - Intergovernmental - Federal & Local
(4,508,065)
(3,962,130)
(7,576,952)
(11,918,217)
(7,592,607)
45 - Charges for Services
(3,719,872)
(3,689,453)
(3,429,291)
(3,837,441)
(3,653,876)
46 - Fines, Fees & Permits
(64,374,244)
(65,071,272)
(63,598,246)
(64,280,041)
(63,681,550)
47 - Other Revenue 48 - Investment Income
(1,067,864)
(347,713)
(425,431)
(307,271)
(336,271)
(407,727)
(477,789)
(360,385)
(465,200)
(386,200)
(362,350,277) (368,928,971) (375,638,828)
(371,946,758)
(368,172,614)
TOTAL REVENUE
176,881,428
174,124,897
176,045,600
191,496,568
195,029,734
52 - Salaries-Other Compensation
11,912,964
15,620,556
12,249,170
12,451,905
12,403,594
55 - Fringe Benefits
56,951,897
64,758,149
68,733,373
81,323,899
78,930,151
-
-
-
(16,946,742)
(15,874,336)
245,746,290
254,503,602
257,028,143
268,325,630
270,489,143
60 - Supplies & Materials
8,717,023
9,126,365
9,448,802
9,860,594
9,489,243
64 - Services & Other Expenses
6,077,443
6,879,464
7,722,717
8,368,741
7,471,719
66 - Professional & Contracted Services
27,679,158
27,509,909
29,167,248
32,589,423
33,059,704
67 - Rent, Utilities & Maintenance
13,751,056
51 - Salaries-Regular Pay
56 - Salary Restriction TOTAL SALARIES
14,442,257
13,549,430
13,574,925
14,436,262
68 - Interfund Services
293,118
1,656,565
589,098
424,554
836,090
70 - Capital Asset Acquisitions
872,036
1,258,538
2,098,339
1,212,636
980,010
58,081,035
59,980,272
62,601,129
66,892,209
65,587,822
-
-
-
-
-
40,514,884
29,253,673
28,476,366
28,451,848
28,451,848
1,457,520
1,692,000
1,037,000
635,000
-
-
-
-
(2,665,365)
(5,569,365)
628,350
(1,636,758)
(618,619)
(325,060)
(625,000)
346,428,079
343,792,788
348,524,019
361,314,263
358,334,448
-
-
-
(290,978)
-
96 - Operating Transfers In
(1,373,180)
(1,316,667)
(2,346,401)
(2,118,608)
(2,268,044)
98 - Operating Transfers Out
14,517,504
13,841,465
20,676,746
16,734,151
15,880,353
NET TRANSFERS
13,144,324
12,524,798
18,330,346
14,615,543
13,612,309
TOTAL GENERAL FUND
(8,600,211)
(6,032,691)
(2,074,606)
-
-
TOTAL OPERATING & MAINT 80 - DEBT SERVICES 89 - AFFILIATED ORGANIZATIONS 90 - GRANTS 95 - CONTINGENCIES & RESTRICTIONS 94 - OTHER SOURCES & USES TOTAL EXPENDITURES PLANNED FUND BALANCE CHANGE
FY15 Proposed Budget Summary - 33
Net Expenditures by Division
General Fund
FY11
FY12
FY13
FY14
FY15
Actual
Actual
Actual
Amended
Proposed
MAYOR'S ADMINISTRATION: Administration & Finance Information Technology
(218,630,982)
(226,711,482)
(226,147,303)
(233,905,988)
(238,258,023)
6,948,054
7,502,145
8,250,714
8,951,041
8,948,425
412,247
384,117
395,760
405,287
411,147
Public Works
14,956,972
16,336,233
16,523,179
16,765,310
16,435,754
Health Services
21,449,530
20,656,753
19,229,343
21,680,098
21,638,071
7,575,397 (167,288,781)
8,131,192 (173,701,040)
7,565,554 (174,182,753)
7,576,344 (178,527,909)
7,825,886 (182,998,740)
Sheriff Administration
15,700,129
16,874,436
18,421,025
9,240,267
8,613,752
Law Enforcement
50,052,404
52,992,077
54,736,543
60,418,469
61,734,656
70,701,363 136,453,896
73,181,715 143,048,228
70,834,734 143,992,301
79,993,588 149,652,324
79,674,566 150,022,974
Planning & Development
Community Services SUBTOTAL
SHERIFF:
Jail SUBTOTAL
JUDICIAL: Chancery Court
(2,761,929)
(2,585,180)
(1,807,114)
(2,089,153)
(1,885,219)
Circuit Court
(618,608)
(544,705)
(413,236)
(225,008)
(246,169)
Criminal Court
(675,219)
(339,279)
620,332
82,292
878,932
2,976,442
3,700,929
3,731,660
General Sessions Court
2,381,836
2,631,621
Probate Court
543,122
576,866
546,648
670,980
654,120
Juvenile Court
17,570,456
18,422,077
18,445,219
20,098,994
20,352,739
Attorney General
9,069,267
9,447,823
9,442,233
9,750,135
9,851,226
Public Defender
5,348,453
5,753,620
6,173,396
7,404,060
7,404,060
Divorce Ref. / Jury Comm. SUBTOTAL
1,044,931
1,062,021
1,157,382
1,203,316
1,202,972
31,902,310
34,424,864
37,141,303
40,596,547
41,944,321
1,759,730
1,704,463
2,792,025
2,454,898
2,427,519
681,864
597,471
676,403
750,745
763,350
9,601,197
9,650,697
10,134,216
7,692,618
10,492,619
(4,725,968)
(4,535,555)
(4,929,809)
(4,649,349)
(4,695,992)
OTHER ELECTED OFFICIALS: Legislative Operations Equal Opportunity Assessor County Clerk Register
(1,637,276)
(1,743,026)
(2,566,219)
(2,098,830)
(2,085,006)
Trustee
(15,347,183)
(15,478,794)
(15,132,073)
(15,871,045)
(15,871,045)
(9,667,636)
(9,804,743)
(9,025,457)
(11,720,963)
(8,968,555)
(8,600,211)
(6,032,691)
(2,074,606)
SUBTOTAL
TOTAL GENERAL FUND
FY15 Proposed Budget Summary - 34
-
-
Gross Expenditures by Division Includes All Expenditures and Transfers without Revenue
General Fund FY15 Proposed
%
156,059,486
42.0%
Regional Medical Center
26,816,000
7.2%
Inmate Medical Care
11,707,607
3.1%
Election Commission
3,866,330
1.0%
Other Affiliated Organizations
1,635,848
0.4%
200,085,271
53.8%
Mayor's Administration: Administration and Finance Public Works Health Services Information Technology Services Community Services Planning and Development Total Mayor's Administration
20,072,919 18,444,856 14,876,233 10,745,425 8,735,886 416,147 73,291,467
5.4% 5.0% 4.0% 2.9% 2.3% 0.1% 19.7%
Judicial: Juvenile Court Judge General Sessions Public Defender Attorney General Juvenile Court Clerk Criminal Court Circuit Court Chancery Court Probate Court Jury Commission Divorce Referee Total Judicial
16,529,006 13,876,564 12,585,760 9,949,726 5,377,433 4,980,932 2,890,831 1,539,781 1,229,120 886,199 596,773 70,442,125
4.4% 3.7% 3.4% 2.7% 1.4% 1.3% 0.8% 0.4% 0.3% 0.2% 0.2% 18.9%
Other Elected Officials: Assessor Trustee County Clerk County Commission Register Total Other Elected Officials
10,518,869 7,621,955 5,029,208 3,190,869 1,766,994 28,127,895
2.8% 2.0% 1.4% 0.9% 0.5% 7.6%
Total General Fund Expenditures
371,946,758
100%
Sheriff
FY15 Proposed Budget Summary - 35
Revenue Overview
General Fund FY11 Actual
REVENUE SOURCE Property Taxes % of Total
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(240,027,270) 65.2%
(242,951,329) 67.0%
(243,102,953) 65.9%
(243,356,000) 64.8%
(245,255,000) 65.9%
Fines, Fees & Permits % of Total
(64,374,244) 17.5%
(65,071,272) 18.0%
(63,598,246) 17.2%
(64,280,041) 17.1%
(63,681,550) 17.1%
Other Local Taxes % of Total
(36,481,925) 9.9%
(28,298,234) 7.8%
(30,987,178) 8.4%
(31,426,000) 8.4%
(30,950,000) 8.3%
Intergovernmental - State % of Total
(17,585,647) 4.8%
(17,552,358) 4.8%
(19,448,535) 5.3%
(20,048,659) 5.3%
(20,091,254) 5.4%
Intergovernmental-Fed&Local % of Total
(4,508,065) 1.2%
(3,962,130) 1.1%
(7,576,952) 2.1%
(11,918,217) 3.2%
(7,592,607) 2.0%
Charges for Services % of Total
(3,719,872) 1.0%
(3,689,453) 1.0%
(3,429,291) 0.9%
(3,837,441) 1.0%
(3,653,876) 1.0%
Other Revenue % of Total
(1,067,864) 0.3%
(347,713) 0.1%
(425,431) 0.1%
(307,271) 0.1%
(336,271) 0.1%
Interest Income % of Total
(407,727) 0.1%
(477,789) 0.1%
(360,385) 0.1%
(465,200) 0.1%
(386,200) 0.1%
(368,172,614)
(362,350,277)
(368,928,971)
(375,638,828)
(371,946,758)
5.6%
-1.6%
1.8%
1.8%
-1.0%
(5,822,337)
6,578,694
6,709,857
(3,692,070)
Total General Fund Revenue % Change from Prior Year
$ Change from Prior Year (Decrease)
General Fund Property Taxes vs All Other Revenue Sources 260 240 Millions
220 200 180 160 140 120 100 FY10
FY11
FY12 Other Sources
FY13
FY14
FY15
Property Taxes
Property tax revenue has increased in relative share to other types of taxes and fees that support General Fund operations.
FY15 Proposed Budget Summary - 36
Revenue Overview
General Fund
GENERAL FUND REVENUE TRENDS AND ASSUMPTIONS Property Tax Revenues continue to provide the primary source of operating funds for Shelby County, accounting for 65.9% of total General Fund revenues. The increase in property tax revenue for FY11 reflects an allocation shift of eight cents from Education to the General Fund; another three cents was reallocated from Debt Service to the General Fund for FY12. Further details and discussion of property taxes is provided in the "All Funds Summary" section. There is no change in allocation to the General Fund proposed for FY15. Delinquent taxes account for $9.3 million of total property tax collections.
$ Millions
Property Taxes 250 245 240 235 230 225 220 215 210 205 200 FY10
FY11
FY12
FY13
FY14
FY15
Fines, Fees & Permits represent the second largest source of General Fund income at 17.1% of total revenue. This category includes fees collected by the Courts and Other Elected Officials such as the County Clerk, Register and Trustee. The FY15 Proposed Budget has been reduced by $600K compared to the current budget to reflect reduced FY13 actual collections by the Courts and the Register.
$ Millions
Fines, Fees & Permits 66 65 65 64 64 63 63 62 62 61 61 FY10
FY11
FY12
FY13
FY15 Proposed Budget Summary - 37
FY14
FY15
Revenue Overview
General Fund
Other Local Taxes contribute 8.3% of all General Fund revenues. This amount is below the current budget by 1.5% but equal to prior year actual collections. The adjusted budget recognizes continued growth in Business Tax collections ($13.2). This category also includes Interest & Penalty on Taxes ($9.1), In-Lieu-of-Tax payments collected from MLG&W and the TVA, and litigation taxes.
Other Local Taxes 40
$ Millions
35 30 25 20 15 10 FY10
FY11
FY12
FY13
FY14
FY15
Intergovernmental Revenue collected from the State of Tennessee accounts for 5.4% of all General Fund revenue. State revenue includes the County share of the State Income Tax, the TVA Replacement Tax and various grant programs and reimbursements. Intergovernmental Revenue - Federal & Local sources contribute 2.0% to the County General Fund - a $4.3 million decrease from the FY14 Budget. This decrease is due to the non-recurrence of Property Re-appraisal Reimbursement fees collected in FY14 and a non-reimbursable election cycle for FY15. Charges for Services, Other Revenue Sources and Interest Income account for only about 1.2% of all General Fund revenues. Over 60% of this revenue is derived from the Inmate Phone System, Tenncare Revenue, Pretrial Program fees and concessions at the Edmund Orgill Golf Course.
FY15 Proposed Budget Summary - 38
Position Control Budget
General Fund
Personnel costs account for almost 73% of all General Fund expenditures. That factor makes Position Control the most significant single element for cost containment by the County. To control the impact of salaries and escalating fringe benefits, several measures have been implemented over the past several years:
A gradual workforce reduction was achieved primarily through planned elimination of vacant positions rather than layoffs. This strategy resulted in the gradual elimination of about 300 positions – about 7% of the workforce – over the past six years, without significant reduction in services.
A Hiring Oversight committee was established to review all requests to fill vacant position or to reclassify positions with a resulting salary increase.
General salary increases have been limited to only 1.4% over the past 10 years, as shown in the table below. Increases were deferred for fiscal years 2009, 2010, 2012 and 2014. A proposed increase of 2.5% for FY15 would raise that average to only 1.6% over a 10 year period.
FY14 FY13 FY12 FY11 FY10 FY09 FY08 FY07 FY06 FY05 FY04
Increase 1% 2% 3% 3% 3% 2% -
Stipend
Date
$650
7/1/12 1/1/12 7/1/10
10/1/07 10/1/06 9/1/05 10/1/04
Position control procedures require that any salary increase requests for equity or approved reclassifications must be funded from reductions to other budgeted positions or funds reserved for this purpose. This policy ensures that the base budget does not grow at a rate that exceeds any approved general annual increases.
Transition of permanent positions to temporary status has been promoted when feasible to provide flexibility in seasonal staffing levels while reducing some benefit costs and future pension liability. However, the recent requirement by the Affordable Care Act to provide health insurance to temporary employees working more than 25 hours per week has limited this option in some cases.
Limitations to benefits offered for personal and sick leave, retirement, and health coverage have been considered, with some reductions applied to newly hired employees. Existing employees contribute more to specified pension plans and share the cost of health coverage rate increases.
FY15 Proposed Budget Summary - 39
Position Control Budget
General Fund
Even with these control factors in place, however, the County faces major obstacles to maintaining this trend in workforce reduction and cost containment. Some of those factors include: 1. Public safety remains a high priority for Shelby County, so reductions in this area are unpopular. About 51% of all General Fund employees are allocated to the Sheriff; therefore, administrative positions have been reduced at a proportionately higher rate than public safety positions. The feasibility of further staff reductions in non-public safety areas is limited by the need to maintain adequate staffing levels to continue to provide the required services. 2. Escalating costs for health insurance, pensions and other post-employment benefits continue to impact the total expense associated with base salaries. The total cost of salaries and benefits has continued to rise even as the workforce is reduced. 3. Cost of living increases and inflation (including health care costs passed on to employees and some reductions in benefits) necessitate some level of salary adjustments to retain quality employees.
General Fund Positions
The Sheriff accounts for 50.6% of all General Fund positions.
FY15 Proposed Budget Summary - 40
FTE Position Trends
General Fund
DIVISION
FY09
MAYOR'S ADMINISTRATION: Administration & Finance Information Technology Planning & Development Public Works Health Services Community Services TOTAL
FY10
FY11
FY12
FY13
FY14
FY15
14-15 Change
223.0 90.0 6.6 169.0 253.0 87.0 828.6
206.0 84.0 6.6 145.0 213.0 97.0 751.6
204.0 78.0 6.5 157.0 166.6 102.1 714.2
201.0 75.0 5.7 146.0 156.8 97.1 681.6
208.0 82.0 5.0 139.0 146.6 96.0 676.6
208.5 85.0 5.0 143.0 146.5 96.0 684.0
208.5 85.0 5.0 143.0 146.5 95.0 683.0
(1.0) (1.0)
207.0 646.0 1,198.0 2,051.0
202.0 646.8 1,164.0 2,012.8
197.0 647.8 1,128.0 1,972.8
196.0 650.8 1,117.0 1,963.8
193.0 689.8 1,105.0 1,987.8
190.0 690.3 1,097.0 1,977.3
191.0 689.3 1,087.0 1,967.3
1.0 (1.0) (10.0) (10.0)
JUDICIAL
912.5
883.7
854.7
852.7
851.7
881.5
881.0
(0.5)
OTHER ELECTED OFFICIALS
396.0
375.0
369.0
359.0
359.0
360.0
360.0
-
4,188.1
4,023.1
3,910.7
3,857.1
3,875.1
3,902.8
3,891.3
SHERIFF: Sheriff Administration Law Enforcement Jail TOTAL
TOTAL FTE - GENERAL FUND Change from prior year
(56.5)
(165.0)
(112.4)
(53.6)
18.0
27.7
(11.5)
Annual % Change
-1.3%
-3.9%
-2.8%
-1.4%
0.5%
0.7%
-0.3%
(11.5)
General Fund Positions Trend 4,300 4,200
4,188.1
4,100
4,023.1 4,000
3,910.7 3,857.1
3,900
3,875.1 3,902.8
3,891.3
3,800 3,700 3,600 FY09
FY10
FY11
FY12
FY13
FY14
FY15
General Fund positions have been reduced by over 300 positions (7%) since FY09. Note: FY13 increase reflects the addition of 35 School Resource Officers related to school consolidation. FY14 includes the addition of 27 positions for DOJ compliance.
FY15 Proposed Budget Summary - 41
General Fund
Fund Balance Analysis
Fund Balance is a term used to express equity - the excess of what the County owns (assets) over what the County owes (liabilities) for a single fund. A healthy fund balance is important to financial planning and budgeting for the following reasons: - To provide funds for unforeseen expenses or emergencies - To ensure sufficient cash flow - To demonstrate financial stability for higher bond ratings and lower cost of debt Shelby County has maintained an average fund balance of about 23% of revenues over the past five years. This is within the range of the 15-25% minimum specified by Shelby County policy. However, cash flow requirements due to the collection cycle of property taxes indicate that a fund balance of about 27% of revenue is needed.
Summary of General Fund Balance Fiscal Years 2010 - 2015 at June 30 (in thousands) 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 2010
2011
2012
2013
2014
2015
Fiscal Years 2010 Actual Beginning Fund Balance at July 1 Revenue Expenditures and Transfers
2011 Actual
2012 Actual
2013 Actual
2014 Projected
2015 Budget
75,165
78,158
86,867
92,899
95,760
99,578
358,638
368,186
362,350
368,929
367,588
371,947
-355,645 -359,477 -356,318 -366,068 -363,770
-371,947
Ending Fund Balance at June 30
78,158
86,867
92,899
95,760
99,578
99,578
Unassigned Ending Fund Balance
75,694
85,635
91,591
94,913
95,760
95,760
21.11%
23.26%
25.28%
25.73%
26.05%
25.75%
Unassigned as a % of Revenue
FY15 Proposed Budget Summary - 42
INCREASE REQUEST SUMMARY FY15 Proposed Budget Funding for the requests listed below has NOT been included in the FY15 Proposed Budget. Department
Description of Request
FTE
Salaries
O&M
Total
ELECTION COMMISSION 10
202901
Administration
Clerical Specialist
1
10
202902
Voting Machines
Clerical Specialists (4)
4
$
37,440
$
169,005
37,440 169,005
Total Election Commission 5 $ 206,445 $ - $ 206,445 Additional Clerical staff will assist with ballot build duties, processing of Human Resources paperwork, recruiting and hiring election officials, and voter outreach and education. JUVENILE COURT 37
706151
Admin Services
Add Youth Court Specialist
1
37
706152
Children's Bureau
Add Juvenile Services Counselor
1
37
706152
Children's Bureau
37
706155
Detention
37
706155
Detention
5% increase for Detention positions
$
49,667
$
49,667
49,667
49,667
Reclassify 6 positions
75,989
75,989
Holiday Pay
45,436
45,436
154,557
154,557
Total Juvenile Court 2 $ 375,316 $ - $ 375,316 A Youth Court Specialist is requested for continuation of the youth Court Program, a detention alternative for juveniles who commit minor offenses. This position was previously funded by the Justice Assistance Grant (JAG). A Juvenile Services Counselor is requested to assist with the processing of dependent and neglect cases. Reclassification of 6 Juvenile Services Specialists to Program Coordinator and a 5% increase for 71 Detention positions are requested to improve recruitment and retention of these positions. Holiday Pay was initiated during FY14; requesting additional funding for an entire year. ENVIRONMENTAL COURT EXPANSION: (General Sessions Judge, Clerk and Sheriff) 35
704132
Environmental Judge Upgrade Attny to Judicial Commissioner Add Secretary position
$
34,048
$
34,048
1
47,476
47,476
35
704111
Court Clerk-Criminal Additional courtroom staffing for Clerk
5
205,127
205,127
31
620601
Sheriff - two additional deputies for courtroom security
2
149,372
149,372
Total expenditures for expansion
8
$
436,023
$
-
$
436,023 (406,206)
Less additional revenue generated
Net request for Court Expansion $ 29,817 Additional courtroom operations will require increases for the General Sessions Judge and Clerk as well as the Sheriff's office. Clerk's office will require 3 new Deputy Court Clerks and 2 Principal Court Clerks to provide appropriate staffing level for expanded operations of Environmental Court and two additional evening satellite courts. Sheriff will need 2 positions to provide security. OTHER GENERAL SESSIONS REQUESTS: 35
704112
Criminal Judges
35
704111
Court Clerk-Criminal Additional courtroom staffing
Furniture, computer, supplies, robes
$ 2
-
$
30,000
$
83,590
30,000 83,590
Net request 2 $ 83,590 $ 30,000 $ 113,590 In anticipation of an additional hearing room and expenses related to the 2014 election cycle, funds are requested by the Judges for the purchase of robes ($3,555), computer supplies ($8,889), and furniture ($17,556). The Clerk will need additional staffing for the hearing room, if approved. GENERAL SESSIONS COURT CLERK - TEMP CONVERSIONS: 35 704111 Criminal Division Convert 2 temps to 1 permanent FTE 35 704101 Civil Division Convert 6 temps to 5 permanent FTE
1 5
$
11,312 31,220
$
11,312 31,220
Net request 6 $ 42,532 $ - $ 42,532 Convert 8 temporary positions to 6 permanent Deputy Court Clerks. This request is made to comply with the Patient Protection and Affordable Care Act (PPACA). These positions are vital to ensure that appropriate staffing levels are met based upon the operational needs of the courts. Subtotal Increases Requested
23
Less Revenue Generated Net Increase Requests
FY15 Proposed Budget Summary - 43
$ 1,143,906
$
30,000
$ 1,173,906 $
(406,206) 767,700
FY15 Proposed Budget Summary - 44
DIVISION OF ADMINISTRATION & FINANCE
FY15 Proposed Budget Summary - 45
Division Overview for FY15 Administration and Finance
Mike Swift, Director
MISSION STATEMENT: The Division of Administration and Finance consists of: • Administrative Functions – Mayor provides leadership and direction for Shelby County; Chief Administrative Officer carries out the directives of the Mayor and coordinates all functions under the Mayor; County Attorney provides legal counsel and assistance to the Mayor, County Commission and all elected officials; Board of Equalization; and Election Commission. The purpose of the Administrative Functions is to provide leadership and Direction for County Government and to carry out administrative functions of property tax assessment appeals and elections. • Support Functions – Purchasing, Finance and Human Resources. The purpose of the support functions is to provide support to all other areas of government so that they can function effectively and efficiently. • Other – Central Operations accounts for general revenue and countywide expenditures such as insurance, audit and support for the Regional Medical Center and other related entities. County Grants accounts for grants to non-profit entities.
STRATEGIC GOALS: The strategic goals of the administrative and support functions are to provide the necessary tools and support to allow services to be provided in an effective and efficient manner. The division’s goals include making sure all purchases are handled in an ethical and economical manner, making financial data readily available on a timely basis and providing departments prompt support with all personnel matters.
ISSUES & TRENDS: The demand for information and support continually increases. Substantial strides have been made through the use of technology including digital imaging; however, providing increasing amount of information and support requires resources. Budget constraints have required shrinking County Government which reduces available resources and support services tend to be the first areas required to make reductions because no one wants to reduce services.
FY14 PERFORMANCE HIGHLIGHTS: •
•
• •
The consolidation of the Memphis City Schools into the Shelby County Schools was completed. Initially, the schools requested an increase of $150 million but through implementation of many of the recommendations of the Transition Planning Commission were able to balance their budget with an increase in revenue from the County of $20 million. The County continues to reduce its outstanding general obligation debt. The balance at June 30, 2013 was $1.374 million and a reduction of $98 million is expected to $1.276 billion at June 30, 2014. As a result of the reduction in outstanding debt, debt service payments have decreased by approximately $5 million. The Board of Equalization received almost 30,000 appeals due to reappraisal. The appeals hearings are scheduled to be completed by March 31.
FY15 BUDGET HIGHLIGHTS: The FY15 budget is a continuation budget. No new programs are being proposed within the Division of Administration and Finance and the effects of the proposed raise have been absorbed.
FY15 Proposed Budget Summary - 46
Division Totals by Fund Type Administration & Finance
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(290,073,272)
39,099,487
12,715,762
-
(238,258,023)
(14,100,000) (2,200,000) (3,000,000)
14,081,892 2,200,000 3,000,000
-
18,108 -
-
23.3% 3.6% 5.0%
(19,300,000)
19,281,892
-
18,108
-
31.9%
(1,883,261)
2,039,439
(150,000)
-
3.4%
(311,256,533)
60,420,818
FY15 REVENUE
FUND NAME
GENERAL FUND: 010 - General Fund SPECIAL REVENUE FUNDS: 073 - Hotel Motel Tax 074 - Car Rental Tax 092 - Economic Development TOTAL SPECIAL REVENUE FUNDS GRANT FUNDS TOTAL DIVISION - ALL FUNDS
(6,178) 12,709,584
(131,892)
(238,258,023)
FY15 Expenditures by Fund Special Revenue Fund 31.9%
Grant Funds 3.4%
General Fund 64.7%
The primary funding source for Administration and Finance operations is the General Fund.
FY15 Proposed Budget Summary - 47
% of Total
64.7%
100%
Net Expenditures By Department Administration & Finance Division Fund
Dept
Dept Description
GENERAL FUND 010 2001 Mayor's Office 010 2002 Public Affairs 010 2003 CAO 010 2009 County Attorney 010 2011 Director 010 2012 Central Operations 010 2013 County Grants 010 2014 Human Resources 010 2017 Purchasing 010 2025 Finance 010 2028 Board of Equalization 010 2029 Election Commission GENERAL FUND TOTAL
All Funds
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
646,624 390,899 2,234,646 3,698,567 621,905 (238,211,695) 1,457,520 3,359,662 606,477 2,182,522 510,437 3,871,455 (218,630,982)
420,060 476,992 2,877,965 3,724,597 276,842 (244,664,455) 1,692,000 3,458,060 603,177 2,243,198 489,120 1,690,963 (226,711,482)
434,057 402,357 2,953,992 3,662,708 711,337 (246,414,713) 1,037,000 3,595,515 581,354 2,393,414 566,453 3,929,221 (226,147,303)
549,626 483,967 3,649,560 3,774,581 488,721 (253,121,278) 635,000 3,501,262 679,853 2,497,044 692,139 2,263,538 (233,905,988)
550,603 467,586 4,012,793
3,774,346 486,071 (258,866,461) 3,682,434 654,686 2,497,044 669,045 3,813,830 (238,258,023)
SPECIAL REVENUE FUND 073 2012 Hotel-Motel Tax Fund 074 2012 Car Rental Tax Fund 077 2012 TDZ Sales Tax Fund 092 2012 Economic Development SPECIAL REVENUE FUND TOTAL
2,127,224 2,127,224
(2,250,572) 3,464,909 (8,942,222) (7,727,886)
(3,292,136) 4,633,389 1,341,253
-
-
GRANT FUNDS TOTAL
1,547,947
(1,601,161)
(5,846,450)
-
-
(236,040,528)
(230,652,499)
ADMINISTRATION & FINANCE TOTAL
(214,955,810)
FY15 Proposed Budget Summary - 48
(233,905,988)
(238,258,023)
FTE Position Count Administration & Finance Fund Dept
Dept Description
All Funds FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
GENERAL FUND 010
2001 Mayor's Office
7.0
4.0
5.0
5.0
5.0
-
010
2002 Public Affairs
7.0
7.0
6.0
6.0
6.0
-
010
2003 CAO
16.0
20.0
25.0
28.0
28.0
-
010
2009 County Attorney
38.0
36.0
35.0
34.5
34.5
-
010
2011 Director
3.0
2.0
2.0
2.0
2.0
-
010
2014 Human Resources
61.0
60.0
63.0
64.0
64.0
-
010
2017 Purchasing
10.0
9.0
9.0
9.0
9.0
-
010
2025 Finance
30.0
31.0
31.0
31.0
31.0
-
010
2028 Board of Equalization
8.0
8.0
8.0
8.0
8.0
-
010
2029 Election Commission
24.0
24.0
24.0
21.0
21.0
-
204.0
201.0
208.0
208.5
208.5
-
6.0
6.0
6.0
5.0
4.0
(1.0)
210.0
207.0
214.0
213.5
212.5
(1.0)
TOTAL POSITIONS - GENERAL FUND
GRANT FUNDS
TOTAL POSITIONS - ALL FUNDS
FTE Positions by Department
Board of Equalization 4%
Election Commission 10%
Mayor's Office 2%
Finance 15%
Public Affairs 3%
CAO 13%
Purchasing 4% Human Resources 31%
Director 1%
FY15 Proposed Budget Summary - 49
County Attorney 17%
b
Prime Accounts Administration & Finance
General Fund FY11 Actual
FY12 Actual
FY13 Actual
(240,027,270)
(242,951,329)
(243,102,953)
(243,356,000)
(245,255,000)
(36,017,446)
(27,840,575)
(30,531,263)
(30,956,000)
(30,490,000)
(9,011,391)
(9,993,518)
(9,799,171)
(9,626,000)
(9,728,000)
(1,253,163)
(1,469,049)
(3,887,856)
(5,176,377)
(3,690,272)
(11,974)
(18,547)
(15,619)
(15,000)
(10,000)
46 - Fines, Fees & Permits
(268,095)
(1,060,848)
(738,532)
(145,000)
(455,000)
47 - Other Revenue
(877,013)
(23,224)
(209,526)
(140,000)
(145,000)
48 - Investment Income
(218,528)
(353,752)
(271,658)
(350,000)
(300,000)
(287,684,879)
(283,710,842)
(288,556,578)
(289,764,377)
(290,073,272)
12,115,130
11,363,961
11,864,366
12,693,685
12,001,705
276,282
216,357
237,280
550,569
575,146
2,480,001
3,565,961
3,955,065
4,599,340
4,264,315
0
0
0
(3,008,040)
(1,552,491)
14,871,413
15,146,279
16,056,710
14,835,554
15,288,675
Acct
Description
40 - Property Taxes 41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
FY14 Amended
FY15 Proposed
349,093
397,239
404,517
394,443
349,937
64 - Services & Other Expenses
1,379,727
1,262,107
1,445,517
1,736,392
1,529,327
66 - Professional & Contracted Services
1,801,311
1,380,401
1,749,097
2,012,495
2,289,668
422,544
389,017
404,814
428,291
351,132
(3,000,076)
(2,354,311)
(2,337,390)
(3,255,186)
(3,088,888)
67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions
137,649
74,235
44,393
0
0
1,090,249
1,148,688
1,710,948
1,316,435
1,431,176
80 - Debt Service Expenditure
0
0
0
0
0
Debt Services
0
0
0
0
0
89 - Affiliated Organizations
39,122,073
28,677,825
27,900,518
27,876,000
27,876,000
Affiliated Organizations
39,122,073
28,677,825
27,900,518
27,876,000
27,876,000
90 - Grants
1,457,520
1,692,000
1,037,000
635,000
0
Grants
1,457,520
1,692,000
1,037,000
635,000
0
95 - Contingencies & Restrictions
0
0
0
(2,465,365)
(5,496,365)
Contingencies & Restrictions
0
0
0
(2,465,365)
(5,496,365)
94 - Other Sources & Uses
937,206
(1,067,692)
(24,806)
0
0
Other Financing Sources
937,206
(1,067,692)
(24,806)
0
0
57,478,461
45,597,101
46,680,370
42,197,624
39,099,487
96 - Operating Transfers In
0
0
(172,292)
(350,000)
(469,927)
Operating Transfers In
0
0
(172,292)
(350,000)
(469,927)
98 - Operating Transfers Out
11,575,435
11,402,260
15,901,197
14,010,765
13,185,689
Operating Transfers Out
11,575,435
11,402,260
15,901,197
14,010,765
13,185,689
11,575,435
11,402,260
15,728,905
13,660,765
12,715,762
(218,630,982)
(226,711,482)
(226,147,303)
(233,905,988)
(238,258,023)
Operating & Maintenance
Expenditures
Net Transfers Administration & Finance Total
FY15 Proposed Budget Summary - 50
Program Budget for Fiscal 2015 Department Name: Department Number:
Special Revenue Funds
Central Operations 2012
Fund 073 - Hotel Motel Tax: The Hotel Motel Tax Fund accounts for the collection of the hotel motel tax, a 5% tax on revenue collected from the rental of hotel and motel rooms. The tax is required to be used to provide funding for the promotion of tourism and conventions in Shelby County, including funding the Convention and Visitor's Bureau and paying debt service on the FedEx Forum to the Sports Authority. It may also be used to pay debt service on debt issued for the Convention Center, as well as to subsidize its operation. Fund 074 - Car Rental Tax: The Car Rental Tax Fund accounts for the collection of the car rental tax which is designated for funding of the NBA arena (FedEx Forum). Businesses engaged in the rental of motor vehicles collect and remit a 3% surcharge or tax on charges for rental of private passenger motor vehicles for a period of 31 days or less. The tax rate is 3% of the gross proceeds and is remitted by the car rental businesses to the Tennessee Department of Revenue, which then distributes the funds to Shelby County. The County then remits funds collected to the Sports Authority for payment of debt service. Fund 092 - Economic Development Fund: The Economic Development Fund was established to account for resources received that have been designated by the County Commission "to achieve an increase in living standards that will also promote an increase in per capita income, better education and health as well as improved environmental protection." These resources fund economic development activities supported by the County.
FY15 Proposed Budget Summary - 51
Grant Summary Information for FY15
Administration & Finance
The Office of Preparedness administers the following grants: State Homeland Security Grant Program (HSGP) The HSGP is a core homeland security assistance program that provides funds to build capabilities at the State and local levels through planning, equipment, training, and exercise activities and to implement the goals and objectives included in the State Homeland Security Strategy. Hazardous Material Emergency Preparedness (HEMP) Grant Program The purpose of this grant program is to increase local effectiveness by safely and efficiently handling hazardous materials accidents and incidents, enhance implementation of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA), and encourage a comprehensive approach to emergency planning by incorporating the unique challenges of responses to transportation situations. FEMA DR – 1974, 1978 The Federal Emergency Management Agency Disaster Recovery provides funding relief to assist in recovery after a major disaster has been declared. Emergency Management Performance Grant (EMPG) The EMPG program gives States the opportunity to strengthen their emergency management capabilities, while addressing issues of national concern. States have the flexibility to develop systems that encourage the building of partnerships which include government, business, volunteer, and community organizations.
All grants are 100% federally funded except the EMPG, which is matched 50% by the grantee, and the HEMP program, which requires a 20% match provided by the Local Emergency Planning Committee (LEPC). They are pass-through grants to Shelby County Government from the Tennessee Emergency Management Agency (TEMA). The May 2010 Floods grant is an example of Federal Thru State funding, administered by TEMA.
FY15 Proposed Budget Summary - 52
Grant Program Detail for FY15 FUND SECTION
Administration & Finance GRANT PROGRAM
AMOUNT
Department 2003: CAO 184 184 214 241 248 321 457 556
200306 200307 200306 200306 200306 200306 200306 200306
2013 Homeland Security Grant Program (HSGP) 2013 Homeland Security Grant Program (HSGP) Hazardous Material Emergency Preparedness FEMA DR - 1974 2011 Floods - FEMA/TEMA FEMA DR - 1978 May 2010 Floods - Equipment 2014 Emergency Management Performance Grant (EMPG)
Revenue $
Department Total DIVISION TOTAL
FY15 Proposed Budget Summary - 53
278,553 126,700 6,500 11,779 384,578 25,230 905,921 144,000 1,883,261
$
1,883,261
FY15 Proposed Budget Summary - 54
DIVISION OF INFORMATION TECHNOLOGY SERVICES
FY15 Proposed Budget Summary - 55
Division Overview for FY15 Information Technology Services
John Halbert, CIO
MISSION STATEMENT: Information Technology Services partners with Shelby County Government Organizations in realizing their strategic initiatives, goals, and business objectives providing effective and efficient technical services, utilizing enterprise best practices frameworks.
STRATEGIC GOALS: • • • •
•
To align the Board of Commissions’ IT goals with the Mayor’s Strategic Plan and IT best practices. To provide excellent IT customer support and service to all of Shelby County Government so that all agencies will want to use our services to reduce duplication. To advance and provide a professionally managed infrastructure, development, service and project management teams to reduce overall costs to the County. To deliver a secure and stable communications network and computers systems infrastructure for all of Shelby County Government to better communicate information to county employees and Shelby County constituents. To align the GIS goals of Shelby County Government to develop a robust GIS system that serves all Shelby County agencies in a cost effective, efficient manner, by developing data standards, protecting data, leveraging the work of others and providing training opportunities.
ISSUES & TRENDS: ITS continues to move forward in merging IT infrastructure and services in Shelby County Government through major project initiatives that affect large populations of County staff, such as the integrated Justice Center Criminal Justice (iCJIS) System, and Consolidated Time and Attendance System. We are working with elected officials and division heads to combine IT infrastructure and staff in a manner to reduce risk, save money and become more efficient for participating agencies. Efficiencies have been realized through the use of technologies including document management, server virtualization, website support, and increased phone service offerings.
FY14 PERFORMANCE HIGHLIGHTS: • • • •
•
• • • • •
Responded to over 27,000 service requests maintaining high levels of customer satisfaction. Completed IT consolidation of Election Commission. Trustee’s IT consolidation is expected to be complete before the close of FY14. Achieved PCI certification, which is a security standard that includes requirements for security management, policies, procedures, network architecture, software design and other critical protective measures. Adopted ITIL, best practices guidelines for providing IT services, as our service management framework, and offered team leaders and managers the opportunity to attend training, and earn certification. ITS now has 5 employees that have achieved the “expert” certification. Completed Probate Court’s implementation of Contexte system by leveraging the current contract with Circuit and Chancery courts so no additional maintenance fees were needed. Continuing the voice over IP (VoIP) rollout. Completed setup of Enterprise Service Bus, one of the 5 contracts for the iCJIS (Criminal Justice Replacement) project. Completed rollout of IVR system for General Sessions Criminal which can make up to 1000 calls a day, and continuing to work on rollout for General Sessions Civil. Consolidated copier contract and centralized billing reducing overall costs by $400,000 a year.
FY15 Proposed Budget Summary - 56
Division Overview for FY15 Information Technology Services
John Halbert, CIO
• Developed IT and GIS Strategic Plans to better align the goals and objectives of ITS with the goals and objects of the Mayor’s Administration, County Commission, IT Steering Committee and the Regional GIS community. • Relocated from the 7th floor to the 10th floor, due to building renovations, and also assisted relocating the Mayor’s Administration, County Attorney, Human Resources, Finance and currently assisting with relocation County Commission offices, and renovation of Commission Chambers.
FY15 BUDGET HIGHLIGHTS: • Setting up two new internal service funds, for Managed Print Services, and PC Replacement and Support • Developing a county wide Consolidated Time and Attendance System • Developing an integrated Justice Center Criminal Justice IT Coordinating Council (iCJIS) System
FY15 Proposed Budget Summary - 57
Division Totals by Fund Type Information Technology Services FY15 REVENUE
FUND NAME
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
-
8,948,425
70.3%
% of Total
GENERAL FUND: 010 - General Fund
(1,797,000)
10,745,425
-
INTERNAL SERVICE FUND 962 - ITS Internal Services
(4,425,953)
4,538,775
-
(112,822)
-
29.7%
(6,222,953)
15,284,200
-
(112,822)
8,948,425
100%
TOTAL DIVISION - ALL FUNDS
FY15 Expenditures by Fund Internal Service Fund 29.7%
General Fund 70.3%
FY15 Proposed Budget Summary - 58
Net Expenditures By Department Information Technology Services Fund
Dept
Dept Description
GENERAL FUND 010 2501 Chief Information Officer 010 2502 IT Operations GENERAL FUND TOTAL
All Funds
FY11 Actual
FY12 Actual
FY13 Actual
6,948,054 6,948,054
80,410 7,421,736 7,502,145
235,555 8,015,159 8,250,714
INTERNAL SERVICE FUND 962 2515 IT Internal Services INTERNAL SERVICE FUND TOTAL
(688,765) (688,765)
(403,347) (403,347)
(141,522) (141,522)
INFORMATION TECHNOLOGY TOTAL
6,259,290
7,098,798
8,109,192
FY15 Proposed Budget Summary - 59
FY14 Amended
FY15 Proposed
220,120 8,730,921 8,951,041
171,308 8,777,118 8,948,425
-
-
8,951,041
8,948,425
FTE Position Count Information Technology Services Fund Dept
All Funds FY11 Budget
Dept Description
FY12 Budget
FY13 Budget
FY14 Budget
1.0
2.0
2.0
FY15 Proposed
FY14-15 Change
GENERAL FUND 010 010
2501 Chief Information Officer
-
2502 IT Operations
TOTAL POSITIONS - GENERAL FUND
a,b
2.0
-
83.0
-
85.0
-
5.0
-
78.0
74.0
80.0
83.0
78.0
75.0
82.0
85.0
3.0
3.0
3.0
5.0
3.0
3.0
3.0
5.0
5.0
-
81.0
78.0
85.0
90.0
90.0
-
INTERNAL SERVICE FUND 962
2515 IT Internal Services
TOTAL POSITIONS - INTERNAL SERVICE FUND
TOTAL POSITIONS - ALL FUNDS
b
(a) 3 positions transferred from Election Commission; 2 positions transferred from Trustee (total of 5) due to IT Consolidation (b) 2 positions transferred from 2502 to 2515 in relation to Telecommunication function.
FTE Positions by Department IT Internal Services 6% CIO 2%
IT Operations 92%
FY15 Proposed Budget Summary - 60
Prime Accounts Information Technology Services Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
General Fund
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(1,800)
(1,200)
0
0
0
0
0
(167,513)
(126,840)
(126,840)
(40,562)
(77,400)
(76,362)
(92,154)
(70,160)
(1,552,555)
(1,513,937)
(1,591,677)
(1,600,000)
(1,600,000)
(1,594,917)
(1,592,537)
(1,835,552)
(1,818,994)
(1,797,000)
4,594,337
4,413,696
4,932,879
5,678,029
5,782,140
103,339
106,069
69,056
110,753
110,753
1,309,015
1,490,392
1,727,876
2,219,286
2,147,583
0
0
0
(665,000)
(665,000)
6,006,691
6,010,157
6,729,811
7,343,068
7,375,476
60 - Supplies & Materials
369,958
531,935
574,451
586,830
525,326
64 - Services & Other Expenses
527,566
1,531,936
1,942,563
1,661,486
1,315,183 819,541
66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions
365,425
274,188
261,296
526,392
1,093,988
371,673
492,687
555,257
573,357
34,800
220,912
(27,763)
3,142
(26,058)
144,543
186,463
113,222
110,110
162,600
2,536,280
3,117,107
3,356,456
3,443,216
3,369,949
94 - Other Sources & Uses
0
(32,583)
0
0
0
Other Financing Sources
0
(32,583)
0
0
0
8,542,971
9,094,682
10,086,266
10,786,284
10,745,425
99 - Planned Use of Fund Balances
0
0
0
(16,249)
0
Planned Fund Balance Change
0
0
0
(16,249)
0
0
0
0
(16,249)
0
6,948,054
7,502,145
8,250,714
8,951,041
8,948,425
Operating & Maintenance
Expenditures
Planned Fund Balance Change Information Technology Services Total
FY15 Proposed Budget Summary - 61
Prime Accounts Information Technology Services Acct
Description
45 - Charges for Services
962 - IT Internal Services
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(3,918,212)
(4,222,743)
(3,613,018)
(4,480,095)
(4,425,953)
(3,918,212)
(4,222,743)
(3,613,018)
(4,480,095)
(4,425,953)
126,545
140,291
135,963
264,303
272,232
378
2,542
217
0
0
57,713
47,971
58,001
117,416
111,520
Salaries & Fringe Benefits
184,636
190,804
194,181
381,719
383,752
60 - Supplies & Materials
294,472
542,040
440,104
410,000
550,273
55,743
46,485
219,474
222,337
347,676
0
0
146,755
150,000
150,000
2,527,674
2,867,060
2,279,366
3,136,559
2,914,252
Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits
64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services
404
662
3,047
122,302
121,822
113,862
172,335
115,755
170,000
71,000
79 - Depreciation Expense
52,657
10
67,099
0
0
Operating & Maintenance
3,044,812
3,628,592
3,271,600
4,211,198
4,155,023
94 - Other Sources & Uses
0
0
5,715
0
0
Other Financing Sources
0
0
5,715
0
0
3,229,447
3,819,396
3,471,496
4,592,917
4,538,775
99 - Planned Use of Fund Balances
0
0
0
(112,822)
(112,822)
Planned Fund Balance Change
0
0
0
(112,822)
(112,822)
0
0
0
(112,822)
(112,822)
(688,765)
(403,347)
(141,522)
0
0
70 - Capital Asset Acquistions
Expenditures
Planned Fund Balance Change Information Technology Services Total
FY15 Proposed Budget Summary - 62
DIVISION OF PLANNING & DEVELOPMENT
FY15 Proposed Budget Summary - 63
Division Overview for FY15 Planning and Development
Richard S. Copeland, Director
MISSION STATEMENT: Planning and Development is a joint agency serving both the City of Memphis and Shelby County. Its mission is the development of plans and programs that will result in: thriving, livable neighborhoods, and better job opportunities, enhanced human potential, and safe and efficient buildings.
STRATEGIC GOALS: • •
•
• •
To provide a safe and secure environment through the enforcement and administration of Construction Code standards and zoning regulations. To encourage and promote the development of a balanced, efficient and affordable regional transportation system to meet the needs of people and goods moving within and through the region, while minimizing the effects of transportation-related air pollution. To create affordable housing; to maintain decent and safe communities; to provide housing rehabilitation assistance, to assist in making homes safe from lead based paint hazards when occupied by children under the age of 6, and carry out other projects that directly benefit lowincome residents within the Shelby County Urban County designation. To promote a regulatory system that will enhance neighborhoods, workplaces, historic and environmental assets, transportation systems and the quality of life for all age groups. To implement sustainable practices within local government by reducing energy use, increasing recycling, and making the public aware of opportunities where they be engaged in sustainable practices.
ISSUES & TRENDS: •
•
Funding: Continue to evaluate the fee and permit structure in Code Enforcement departments and formulate strategies to increase revenues. Code Enforcement will enhance its enforcement operations to identify un-permitted work activities. Improvements in Technology: Enhance the current website and software to further automate and streamline the key processes of the Division.
FY14 PERFORMANCE HIGHLIGHTS: Code Enforcement • • • • •
Expanded use of credit card services to Building and Licensing areas. Submitted Phase I of proposal to issue new software RFP. Staff completed training with new vendor regarding OJI record keeping and procedures. Developed automated Inspectors Daily Time Sheets to improve record keeping efficiency. Provided recommendations for fee increases/restructure.
Office of Planning & Development (OPD) • • • •
Administration of the Unified Development Code. Adoption of revised, 9-member plan for the redistricting of the Shelby County Board of Education. Participation in the year-long Urban Land Institute’s Rose Fellows program, which is identifying creative ways to shape the Memphis Medical Center into an innovation district. Analysis of the Community Redevelopment Agency and its Tax Increment Financing program to determine if there are more efficient methods to deliver the services of the Agency.
FY15 Proposed Budget Summary - 64
Division Overview for FY15 Planning and Development
Richard S. Copeland, Director
Housing • • • • • •
•
Under the Community Development Block Grants, provided rehabilitation assistance to 40 low to moderate income homeowners. Completed 3 small community development projects associated with housing and community development activities. Under the HOME Entitlement Grant, provided rehabilitation assistance to 16 low to moderate income homeowners. Under the Neighborhood Stabilization Grant Program, worked with non-profit partners to provide affordable housing to 9 low-to-moderate income homebuyers. Under the Down Payment Assistance Program, provided assistance for down payment and closing costs to 130 individuals buying homes in Shelby County by June 30, 2014. Under the Lead Based Paint Hazard Control Grant, provided educational training sessions, tested pre-1979 housing units for lead hazards, and developed work specifications on lead contaminated units occupied by children under the age of 6 years old. Implemented disaster related projects being carried out by Roads and Bridges, MLGW and the City of Bartlett under the newly awarded CDBG Disaster Recovery Grant.
Regional Services • Adopted the 2014-17 Transportation Improvement Program (TIP), FY 2014 portion of the FY • • •
2013-14 Unified Planning Work Program (UPWP), and TDOT 3-Year Project List. Completed the FY 2013 Annual List of Obligated Projects, Annual CMAQ Report for FHWA and finalized the selection of the Transportation Alternatives Program (TAP). Completed the MPO Boundary Expansion Project and the Title VI Assessment for TDOT Completed the update of the MPO website.
Sustainability •
•
•
•
Leader of the planning efforts for the Mid-South Regional Greenprint & Sustainability Plan, which consists of over 80 organizations across the region working to develop a plan for a regional network of green infrastructure. Secured Memphis and Shelby County as the host site for the Urban Sustainability Directors Network Annual Conference in September 2013, which brought over 120 Sustainability Directors from across North America here to explore the progress made in the area of sustainability. Began collaborative program with the Shelby County Department of Corrections focused on incorporating energy efficiency and recycling programs at the Corrections Center for cost savings and reentry skill training. Coordinated the first Memphis and Shelby County Sustainability Summit in partnership with the State of Tennessee Office of Energy Programs and Pathway Lending. The event had over 200 attendees from the healthcare, real estate, and education fields.
FY15 BUDGET HIGHLIGHTS: • •
•
No changes to organization, FTE staffing or contribution from City and County. Purchasing and installing new software for Codes Enforcement will be major focus of FY2015. We will continue to improve our aging fleet for both Codes Enforcement and Housing.
FY15 Proposed Budget Summary - 65
Division Totals by Fund Type Planning & Development
All Funds FY15 REVENUE
FUND NAME GENERAL FUND 010 - General Fund
FY15 FY15 EXPENDITURES TRANSFERS
NET OPERATIONS
-
411,147
1.2%
% of Total
(5,000)
351,786
(9,089,791)
11,014,224
(1,242,083)
(682,350)
-
37.8%
GRANT FUNDS
(21,664,081)
17,770,639
4,294,442
(401,000)
-
61.0%
TOTAL DIVISION - ALL FUNDS
(30,758,872)
29,136,649
3,116,720
(1,083,350)
411,147
100.0%
ENTERPRISE FUND: 950 - Consolidated Codes Enforcement
64,361
FY15 USE OF FUND BALANCE
FY15 Expenditures by Fund Grant Funds 61.0%
General Funds 1.2%
Enterprise Fund 37.8%
Federal and state grants provide the primary funding source for the operations of the Planning and Development division.
FY15 Proposed Budget Summary - 66
Net Expenditures By Department Planning & Development Division Fund Dept
Dept Description
GENERAL FUND 010 2710 Housing GENERAL FUND TOTAL ENTERPRISE FUNDS 950 2701 Director - Plan & Devel 950 2702 Local Planning 950 2708 Codes Enforcement 950 2711 Regional Services ENTERPRISE FUNDS TOTAL
All Funds FY11 Actual
412,247 412,247
(2,844,290) 620,584 2,081,146 108,951 (33,609)
FY12 Actual
384,117 384,117
(1,814,371) 599,956 676,747 149,728 (387,940)
FY13 Actual
395,760 395,760
(439,381) 537,958 28,920 (44,490) 83,007
FY14 Amended
FY15 Proposed
405,287 405,287
(2,475,129) 777,462 1,419,478 278,189 -
411,147 411,147
(2,383,112) 744,032 1,618,331 20,748 -
GRANT FUNDS TOTAL
(81,255)
525,899
1,103,737
-
-
PLANNING & DEVELOPMENT TOTAL
297,383
522,076
1,582,503
405,287
411,147
FY15 Proposed Budget Summary - 67
FTE Position Count Planning & Development Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
6.5
5.7
5.0
5.0
5.0
-
6.5
5.7
5.0
5.0
5.0
-
GENERAL FUND 010
2710 Housing
TOTAL POSITIONS - GENERAL FUND
ENTERPRISE FUND 950
2701 Director & Staff
5.0
5.0
7.0
6.0
6.0
-
950
2702 Local Planning
12.0
12.0
11.0
12.0
12.0
-
950
2708 Codes Enforcement
113.0
104.0
99.0
98.0
98.0
-
TOTAL POSITIONS - ENTERPRISE FUND
130.0
121.0
117.0
116.0
116.0
-
32.4
33.3
24.0
24.0
24.0
-
168.9
160.0
146.0
145.0
145.0
-
GRANT FUNDS TOTAL POSITIONS - ALL FUNDS
FTE Positions by Department Codes Enforcement 81%
Housing 4% Local Planning 10%
Director & Staff 5%
FY15 Proposed Budget Summary - 68
Prime Accounts 2710 Housing Acct
Description
46 - Fines, Fees & Permits
010 - General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(14,151)
(3,950)
(100)
(5,000)
(5,000)
(14,151)
(3,950)
(100)
(5,000)
(5,000)
247,864
222,547
210,612
210,702
217,022
471
3,347
88
0
0
80,636
78,983
78,738
88,910
88,750
328,971
304,877
289,439
299,611
305,772
60 - Supplies & Materials
3,547
3,601
4,211
7,700
7,700
64 - Services & Other Expenses
2,298
1,790
1,697
5,575
5,275
0
0
0
500
0
2,111
2,341
1,852
1,507
0
68 - Interfund Services
26,136
24,291
29,336
31,032
33,039
Operating & Maintenance
34,092
32,022
37,096
46,314
46,014
363,063
336,899
326,534
345,925
351,786
98 - Operating Transfers Out
63,335
51,168
69,326
64,361
64,361
Operating Transfers Out
63,335
51,168
69,326
64,361
64,361
63,335
51,168
69,326
64,361
64,361
412,247
384,117
395,760
405,287
411,147
Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits
66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance
Expenditures
Net Transfers Housing Total
FY15 Proposed Budget Summary - 69
Prime Accounts Planning & Development Acct
Description
950 - Consolidated Codes Enforcement FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
(1,813,771)
(1,302,289)
(656,477)
(1,600,000)
(25,508)
(21,950)
(11,460)
(13,200)
(11,000)
46 - Fines, Fees & Permits
(7,111,372)
(7,814,510)
(8,361,916)
(7,439,000)
(7,478,791)
47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
(1,600,000)
0
0
(84)
0
0
(1,979)
(5,388)
(5,201)
0
0
(8,952,629)
(9,144,138)
(9,035,138)
(9,052,200)
(9,089,791)
6,316,574
5,812,354
5,835,902
6,007,309
6,204,248
54,381
62,866
18,664
0
0
2,336,116
2,134,245
2,394,686
2,581,396
2,520,893
0
0
0
(40,617)
(40,617)
8,707,071
8,009,465
8,249,253
8,548,088
8,684,524
60,726
161,425
113,535
134,625
203,750
64 - Services & Other Expenses
294,746
276,249
60,197
93,099
100,696
66 - Professional & Contracted Services
145,287
140,404
128,355
179,195
160,995
67 - Rent, Utilities & Maintenance
171,238
143,217
79,783
80,960
146,475
68 - Interfund Services
866,180
811,442
903,422
874,077
695,434
89,650
0
271,028
800,160
1,022,350
70 - Capital Asset Acquistions 79 - Depreciation Expense
63,528
128,952
(55,466)
0
0
Operating & Maintenance
1,691,354
1,661,689
1,500,854
2,162,116
2,329,700
94 - Other Sources & Uses
0
(1,967)
0
0
0
Other Financing Sources
0
(1,967)
0
0
0
10,398,426
9,669,187
9,750,107
10,710,204
11,014,224
99 - Planned Use of Fund Balances
0
0
0
(500,000)
(682,350)
Planned Fund Balance Change
0
0
0
(500,000)
(682,350)
0
0
0
(500,000)
(682,350)
96 - Operating Transfers In
(1,699,528)
(1,184,462)
(785,955)
(1,600,000)
(1,600,000)
Operating Transfers In
(1,699,528)
(1,184,462)
(785,955)
(1,600,000)
(1,600,000)
98 - Operating Transfers Out
220,122
271,473
153,992
441,996
357,917
Operating Transfers Out
220,122
271,473
153,992
441,996
357,917
(1,479,405)
(912,989)
(631,963)
(1,158,004)
(1,242,083)
(33,609)
(387,940)
83,007
0
0
Expenditures
Planned Fund Balance Change
Net Transfers Planning & Development Total
FY15 Proposed Budget Summary - 70
Grant Summary Information for FY15
Planning & Development
The Division of Planning & Development is largely funded through federal, state and local grants. Major initiatives include: Local Planning • The Tree Bank is a fund set up to receive monies from owners or developers who are unable to successfully plant and maintain trees on the site under development, with such monies to be used for planting and maintaining public trees under a planning process administered by the Office of Planning and Development (OPD). The funds are used to reasonably regulate and control the clearing of tree and wood vegetation and to encourage the planting of new trees. The Wolf River Brownfields Assessment grant ended in FY13. Sustainability • The Office of Sustainability has been charged with the implementation and oversight of the Sustainable Shelby Plan. This plan established a strategic framework for action with regard to “green” initiatives in Shelby County and is strategically located in OPD because of its unique position as a joint City-County agency. The office serves as “green liaison” to both City and County Mayors and is the area's leading advocate and expert for sustainability. The Office of Sustainability is funded through an Energy Efficiency Community Block Grant (EECBG) from the U.S. Department of Energy (DOE). The HUD Sustainable Communities Regional Planning Grant is funding the development and implementation of a regional greenprint plan with a unified vision for a regional network of greenspace areas. Housing • All grants are federal grants provided directly to Shelby County from the U.S. Department of Housing and Urban Development. Funds are used to provide decent, safe and sanitary housing, better neighborhoods (Neighborhood Stabilization grant), communities and lead-safe homes for low to moderate-income households. The Community Development Block Grant (CDBG) and Home funds are annual entitlement grants limited to the urban county serviced area. The Community Development Block Grant – Disaster Recovery funds are to be used to provide assistance in recovery from damage caused by the storms of April 2011. The Lead Hazard Control grant is a competitive grant limited to use in homes throughout Shelby County, with children under the age of 6, containing lead-based paint hazards. Regional Services • Grants are Federal Thru State funds for the Memphis Metropolitan Planning Areas. Tennessee Department of Transportation (TDOT) is the primary source of funding. The funds are used to fund transportation planning projects outlined in the Unified Planning Work Program (UPWP). The second source of funding is Federal Thru State from the Mississippi Department of Transportation (MDOT). These funds are used for transit planning activities and transportation planning projects outlined in the UPWP. The Federal Transit Administration (FTA) provides Metro Planning Program (MPP) funding for mass transportation services to the public. Funds are distributed to regions based on urbanized area population and an FTA administrative formula to address planning needs in larger, more complex urbanized areas.
FY15 Proposed Budget Summary - 71
Grant Program Detail for FY15
Planning & Development
FUND SECTION GRANT PROGRAM
AMOUNT
Department: 2702 Local Planning 405
270203
Tree Bank Department Total
$ $
5,000 5,000
$
1,464,247 1,464,247
Department: 2706 Sustainability 205
270609
Sustainable Housing and Communities Department Total Department: 2710 Housing
114 117 118 120 322 357 133 141 142 143 144 228 600 601
271003 271003 271003 271003 271003 271003 271006 271006 271006 271006 271006 271006 271008 271008
Community Development Block Grant- HUD Community Development Block Grant- HUD - FY06 Community Development Block Grant- HUD - FY08 Community Development Block Grant- Disaster Recovery Community Development Neighborhood Stabilization Housing Rehabilitation and Assistance Home Entitlement - HUD FY10 Home Entitlement - HUD FY11 Home Entitlement - HUD FY12 Home Entitlement - HUD Federal Lead Based Paint Down Payment Assistance Program - Assistance Funds Down Payment Assistance Program - Admin & Operations Department Total
$
2,030,000 42,000 350,000 7,464,000 2,430,670 250,000 50,000 2,912 47,000 161,000 560,000 2,069,800 1,750,000 465,270 $ 17,672,652
Department: 2711 Regional Services 181 182 382 387 423 822
271111 271111 271111 271111 271131 271111
MPO Household Survey (TDOT) MPO Household Survey (MDOT) Transportation Planning TDOT - FY12 Transportation Planning MDOT MDOT Section 8/Rideshare Planning Metropolitan Planning FTA Department Total
$
DIVISION TOTAL
$ 21,664,081
HUD = Housing and Urban Development FTA = Federal Transportation Authority TDOT = Tennessee Department of Transportation MDOT = Mississippi Department of Transportation MPO = Metropolitan Planning Organization
FY15 Proposed Budget Summary - 72
250,000 250,000 1,302,999 424,680 5,000 289,503 $ 2,522,182
DIVISION OF PUBLIC WORKS
FY15 Proposed Budget Summary - 73
Division Overview for FY15 Public Works
Tom Needham, Director
MISSION STATEMENT: To hold ourselves accountable in providing Shelby County residents and our internal customers with professional Services in a friendly, effective, and efficient manner that guarantees a clean and safe environment and instills public trust.
STRATEGIC GOALS: While our mission is a focus, the goals guide us to more specific action. They become the major categories of effort in which we need to progress. We expect the goals to change only infrequently as we proceed up the path of change. As opportunities arise, we may discover other major categories of work that we need to accomplish to better benefit our customers and partners. Maximize Efficiencies in DOING BUSINESS: Continue to pursue partnerships with governmental, private and non-profit agencies to reduce the cost of doing business: •
•
• • • •
Continue with the construction of Raleigh-Millington Road Bridge over the Loosahatchie River in partnership with the City of Memphis; partner and cooperate with the City of Memphis on the design and construction of the Shelby Farms Parkway. Receive reimbursement through the Tennessee Department of Transportation (TDOT) for local project management of the Congestion Mitigation Air Quality (CMAQ) program which provides federal funding for traffic control projects for air quality improvement standards. Partner with other jurisdictions and non-profits for the land acquisition of floodway and floodplain to provide flood storage and aquifer protection. Partner with regional partners in evaluating alternatives to reduce or prevent flooding by Big Creek Basin located in Tipton, Shelby County and Millington. Extend the Memphis and Shelby County Greenline through a cost-share with the Federal Highway Administration (FHWA), TDOT, and private donors. Secure Federal funding for a comprehensive study of the County’s groundwater which will provide a plan for preservation and protection of regional water supply aquifers.
HEALTH and SAFETY: •
• •
• • • • • •
Continue to improve countywide Emergency Medical Services by staffing and equipping all Shelby County Fire Stations with Advanced Life Support (ALS) Equipment in both paramedic capability and ALS equipment. Continue the implementation and execution of the Shelby County Americans with Disabilities Act (ADA) Program. Develop a County-wide master plan that leads to floodplain management practices in conjunction with supportive local legislation to reduce adverse impacts from urban development and changes in flood profiles. Continue to implement traffic improvement projects through the CMAQ Program that reduce harmful toxins emitted by vehicle emissions. Construct/rehabilitate detention basins for flood control. Take an active role with the health department to assist in the enforcement of ordinances to reduce the illegal dumping of residential waste. Provide landfill monitoring, testing, and maintenance to protect the groundwater from potential leachate and stay in conformance with state landfill closure procedures. Continue rehabilitation and maintenance of Mary’s Creek dam systems. Continue to manage the County wide Waste Tire Recycling Program utilizing State grant funds.
FY15 Proposed Budget Summary - 74
Division Overview for FY15 Public Works
Tom Needham, Director
QUALITY of LIFE: •
•
•
Collaborate with Sustainable Shelby to continue implementation of the county comprehensive Greenbelt System Program to protect natural resources, promote conservation and ensure an enhanced quality of life. Using organizations such as the Shelby County Conservation Board and Chickasaw Basin Authority, acquire floodway and floodplain real estate along the county’s waterways that will serve as a dual purpose for flood storage and trail systems. Continue pursuing multi-modal opportunities both in new road construction and in maintenance/rehabilitation projects such as asphalt resurfacing.
ISSUES & TRENDS: •
•
The recent trend in annexations by several of the municipalities has reduced the revenue available to fund the Fire Services Fund. Operational procedures are continually being evaluated to provide the citizens with fire services within the balanced budget as required by State law. The County has several subdivisions that require final pavement overlay through the Roads, Bridges and Engineering Department. Several of these subdivisions are in developer default where the developer is no longer in business and require extensive road repairs prior to applying final wearing surfaces.
FY14 PERFORMANCE HIGHLIGHTS: • • • • • •
Closed over 700 delinquent tax parcels through mid-FY14 with a total sales price over $4,000,000 which is an increase of 100% over the for the FY13 sales. Began construction of the Raleigh Millington Road Bridge. Successful in receiving over $2,000,000 in Flood Recovery funds to assist in the reconstruction of the Raleigh Millington Road Bridge. Disposed of surplus vehicles and equipment via an auction with proceeds over $100,000. Decreased the response time for high grass and weed complaints from citizens from 21 days to 7 days. Awarded the contract for the construction of Fite Road with a new bridge on the CN railroad.
FY15 BUDGET HIGHLIGHTS: •
•
•
To improve efficiencies in County grounds maintenance, all personnel responsible for grounds maintenance and enforcement of the County High Grass and Weed ordinance was consolidated into the Parks and Ground Maintenance Department. The funding for the fleet operation was changed from a services rendered basis to a unit cost per vehicle utilized. The first phase of the vehicle replacement program was implemented. These changes are expected to reduce the overall cost of maintaining the County Fleet. The space utilization and energy efficiency efforts recommended by the PMF study (begun in FY13) will continue in the new budget year.
FY15 Proposed Budget Summary - 75
Division Totals by Fund Type Public Works
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(39,000) (2,545,950) (2,584,950)
39,000 110,245 18,856,629 19,005,874
14,830 14,830
-
110,245 16,325,509 16,435,754
0.0% 0.1% 22.5% 22.7%
SPECIAL REVENUE FUNDS: 071 - Roads & Bridges 093 - Stormwater Fee TOTAL SPECIAL REVENUE FUNDS
(10,554,238) (725,000) (11,279,238)
11,063,048 1,170,231 12,233,279
370,151 15,813 385,964
-
13.2% 1.4% 14.6%
ENTERPRISE FUND: 954 - Fire Services Fund
(19,161,000)
18,821,659
-
339,341
-
22.4%
(3,865,596) (2,456,753) (6,322,349)
3,865,596 2,456,753 6,322,349
-
-
-
4.6% 2.9% 7.5%
TOTAL GRANT FUNDS
(22,247,014)
27,460,974
(5,154,523)
(59,437)
(0)
32.8%
TOTAL DIVISION - ALL FUNDS
(61,594,551)
83,844,135
(4,753,729)
(1,060,101)
FY15 REVENUE
FUND NAME GENERAL FUND 006 - Orgill Golf Course 014 - Landfill Post Closure 010 - General Fund TOTAL GENERAL FUND
INTERNAL SERVICE FUND 960 - Fleet Services 961 - Mail & Print Services TOTAL INTERNAL SERVICE FUNDS
(878,961) (461,044) (1,340,005)
16,435,754
FY15 Expenditures by Fund Internal Service Fund 7.5%
Special Revenue Fund 14.6% Enterprise Fund 22.4%
Grant Funds 32.8% General Funds 22.7%
Funding for the operations of Public Works is highly diversified, with revenue sources representing all fund types.
FY15 Proposed Budget Summary - 76
% of Total
100.0%
Net Expenditures By Department Public Works Division Fund Dept
Dept Description
GENERAL FUND 010 3001 Director & Staff 010 3004 Environmental Programs 010 3014 Agricultural Extension 010 3016 Parks & Grounds Maint 010 3073 Support Services GENERAL FUND TOTAL SPECIAL REVENUE FUND 071 3010 R&B Bridges & Signs 071 3019 R&B Fleet Services - History 071 3021 R&B Waste Management 093 3004 Stormwater Fees Fund SPECIAL REVENUE FUND TOTAL ENTERPRISE FUNDS 954 3008 Fire Services ENTERPRISE FUNDS TOTAL
1) 2) 3) 4)
5)
All Funds FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
538,356 93,224 257,534 777,764 13,290,094 14,956,972
776,259 232,965 237,988 1,103,860 13,985,161 16,336,233
824,887 155,083 1,450,611 14,092,598 16,523,179
499,011 213,824 1,745,286 14,307,188 16,765,310
494,633 165,211 1,679,120 14,096,791 16,435,754
774,913 8,647 27,409 810,969
-
-
80,906 80,906
-
-
104,626 (6,276) 98,350
-
-
(183,082) 488,266 (411,556) (106,372)
(1,423,494) 371,712 239 (95,481) (1,147,023)
277,026 277,026
78,635 78,635
-
-
GRANT FUNDS TOTAL
1,551,125
73,292
7,554,695
-
-
PUBLIC WORKS TOTAL
16,678,751
15,341,138
25,068,099
16,765,309
16,435,754
INTERNAL SERVICE FUND 960 3019 Fleet Services 961 3073 Mail & Print Services INTERNAL SERVICE FUND TOTAL
1) 2) 3) 4) 5)
DUI Litter Program (3015), Landfill Post Closure (3009), Sewer Maint. (3002) consolidated in FY13 Agricultural Extension moved to Affiliated Organizations in Central Operations in FY13 Shelby Farms Conservancy (3013) moved to Parks & Grounds in FY14 Section 400304 Maintenance Services / 400408 Cemetery moved to Public Works in FY12. Service Station (Fleet Services) moved to Internal Service Fund designation in FY13
FY15 Proposed Budget Summary - 77
FTE Position Count Public Works Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
GENERAL FUND 010
3001 Director & Staff - Public Works
010
3004 Environmental Programs
010
3014 Agricultural Extension
2.0
2.0
2.0
10.0
3.0
3.0
7.0
7.0
-
5.0
10.0
10.0
a
2.0
2.0
3.0
3.0
c
010
3016 Parks & Grounds Maintenance
010
3073 Support Services
133.0
124.0
124.0
125.0
TOTAL POSITIONS - GENERAL FUND
157.0
146.0
139.0
143.0
85.0
90.0
89.0
89.0
b
13.0 a
-
-
-
13.0
-
125.0
-
143.0
-
89.0
-
-
-
SPECIAL REVENUE FUNDS 071
3010 R&B Bridges & Signs
071
3019 R&B Fleet Services
20.0
20.0
071 072
3021 R&B Waste Management
-
2.0
3010 R&B Roadside Operations
3.0
-
093
3004 Stormwater Fees Fund
2.0
TOTAL POSITIONS - SPECIAL REVENUE
d
-
-
2.0
2.0
2.0
-
-
-
-
-
2.0
2.0
2.0
2.0
-
110.0
114.0
93.0
93.0
93.0
-
169.0
169.0
169.0
169.0
169.0
-
169.0
169.0
169.0
169.0
169.0
-
e
ENTERPRISE FUND 954
3008 Fire Services
TOTAL POSITIONS -ENTERPRISE FUND INTERNAL SERVICE FUND 960
3019 Fleet Services
961
3073 Mail & Print Services
TOTAL POSITIONS - INTERNAL SERVICES GRANT FUNDS TOTAL POSITIONS - ALL FUNDS a
-
-
20.0
15.0
15.0
-
18.0
18.0
18.0
13.0
13.0
-
18.0
18.0
38.0
28.0
28.0
-
5.0
5.0
5.0
5.0
5.0
-
459.0
452.0
444.0
438.0
438.0
-
FY14 Temporary to Permanent positions - 2 Landscape Maint. Foremen, 1 Admin Tech and 1 Clerical Specialist B
FTE Positions by Fund Special Revenue Funds 22%
Enterprise Fund 39%
General Fund 33%
FY15 Proposed Budget Summary - 78
Internal Service Fund 6%
Prime Accounts Public Works Acct
Description
44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(2,110,447)
(1,401,021)
(1,425,832)
(1,400,000)
(1,400,000)
(637,232)
(586,551)
(443,982)
(605,103)
(545,950)
46 - Fines, Fees & Permits
(257,270)
(464,697)
(502,835)
(472,000)
(514,000)
47 - Other Revenue
(108,177)
(112,762)
(134,579)
(110,000)
(125,000)
(273)
(281)
(273)
0
0
(3,113,399)
(2,565,312)
(2,507,501)
(2,587,103)
(2,584,950)
5,947,218
6,565,350
6,502,008
6,830,698
6,805,130
79,912
156,727
76,235
67,595
67,595
1,780,471
2,248,310
2,362,291
2,766,228
2,732,639
0
0
0
(512,160)
(512,160)
7,807,601
8,970,387
8,940,535
9,152,362
9,093,204
800,205
855,918
962,254
1,060,676
1,116,087
89,964
96,395
103,542
141,478
119,838
179,296
155,572
368,707
373,499
405,599
67 - Rent, Utilities & Maintenance
6,389,742
6,575,304
6,329,785
6,626,727
6,601,007
68 - Interfund Services
1,331,489
1,959,914
1,884,085
1,564,071
1,581,881
83,970
184,191
266,755
142,922
112,410
Operating & Maintenance
8,874,666
9,827,293
9,915,128
9,909,373
9,936,822
89 - Affiliated Organizations
1,392,810
575,848
575,848
575,848
575,848
Affiliated Organizations
1,392,810
575,848
575,848
575,848
575,848
94 - Other Sources & Uses
(247,127)
(532,967)
(593,813)
(300,000)
(600,000)
Other Financing Sources
(247,127)
(532,967)
(593,813)
(300,000)
(600,000)
17,827,950
18,840,561
18,837,698
19,337,583
19,005,874
96 - Operating Transfers In
(35,170)
(35,170)
(36,508)
(35,170)
(35,170)
Operating Transfers In
(35,170)
(35,170)
(36,508)
(35,170)
(35,170)
98 - Operating Transfers Out
277,591
96,154
229,490
50,000
50,000
Operating Transfers Out
277,591
96,154
229,490
50,000
50,000
242,421
60,984
192,982
14,830
14,830
14,956,972
16,336,233
16,523,179
16,765,310
16,435,754
48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Services
70 - Capital Asset Acquistions
Expenditures
Net Transfers Public Works Total
FY15 Proposed Budget Summary - 79
Prime Accounts Public Works Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue
954 - Fire Services Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(76,800)
(64,800)
(77,400)
(75,000)
(75,000)
(1,495,017)
(1,525,388)
(1,569,776)
(1,873,396)
(870,000)
0
0
0
(78,486)
(75,000)
(17,656,734)
(17,668,808)
(17,293,709)
(18,231,000)
(18,082,000)
(619)
(2,654)
(58,986)
(95,000)
(53,000)
(15,850)
(9,467)
(2,284)
(6,000)
(6,000)
(19,245,020)
(19,271,116)
(19,002,155)
(20,358,882)
(19,161,000)
51 - Salaries-Regular Pay
8,414,655
8,330,315
8,493,001
9,122,230
9,373,642
52 - Salaries-Other Compensation
2,238,632
1,730,171
1,702,285
1,421,708
1,475,376
55 - Fringe Benefits
3,112,430
3,378,247
3,746,940
4,084,836
3,923,989
0
0
0
(306,914)
(500,000)
13,765,717
13,438,733
13,942,225
14,321,860
14,273,007
399,274
735,660
249,159
272,135
338,835
79,009
108,567
122,866
139,800
149,800
3,753,935
3,833,623
3,834,143
3,940,146
2,524,650
216,562
263,117
217,428
235,072
235,072
1,118,771
891,905
922,421
1,112,270
1,172,900 110,000
48 - Investment Income Revenue
56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions
661,121
1,401,733
658,965
110,000
79 - Depreciation Expense
(328,417)
(1,152,883)
(387,568)
0
0
Operating & Maintenance
5,900,257
6,081,723
5,617,414
5,809,423
4,531,257
80 - Debt Service Expenditure
31,930
24,675
17,072
183,384
72,395
Debt Services
31,930
24,675
17,072
183,384
72,395
94 - Other Sources & Uses
(6,558)
32,406
(457,200)
(55,000)
(55,000)
Other Financing Sources
(6,558)
32,406
(457,200)
(55,000)
(55,000)
19,691,346
19,577,536
19,119,511
20,259,667
18,821,659
99 - Planned Use of Fund Balances
0
0
0
99,215
339,341
Planned Fund Balance Change
0
0
0
99,215
339,341
0
0
0
99,215
339,341
96 - Operating Transfers In
(199,781)
(227,785)
(64,433)
0
0
Operating Transfers In
(199,781)
(227,785)
(64,433)
0
0
98 - Operating Transfers Out
30,480
0
27,983
0
0
Operating Transfers Out
30,480
0
27,983
0
0
(169,301)
(227,785)
(36,450)
0
0
277,026
78,635
80,906
0
0
Expenditures
Planned Fund Balance Change
Net Transfers Public Works Total
FY15 Proposed Budget Summary - 80
Special Revenue Fund Narrative - FY15
Public Works
Fund 071 - Roads & Bridges Fund The Roads and Bridges Department is responsible for identifying and overseeing the public infrastructure needs for the County and responding to those needs with an approach that is environmentally sound. The Department initiates and manages the design of system improvements necessary as maintenance issues arise and growth patterns emerge. Staff is responsible for preparation of design contracts for roads, bridges and buildings and oversight of consultants; for review of all CIP and development construction plans and for technical adequacy, traffic control and permits; for oversight of construction contracts to verify quality of work and proper payment to contractors; administration of program requirements for the EPA NPDES, Phase II; monitoring of Walnut Grove methane gas elimination system; coordination for FEMA insurance rate maps and flood plain program; maintenance and preparation of dams and levees for periodic inspection by state. The Waste Management Department includes the Compound Trash Removal section handles disposal for Area 10 Compound (East Complex). Dead Animal pick-up is also included in this section with responsibility for disposal of dead animals from roadways, veterinary clinics and rural livestock areas.
Fund 093 - Stormwater Funds The Shelby County Storm Water Program protects the health, safety, and general welfare of citizens from the adverse impacts from uncontrolled storm water drainage and the quality of life of current and future residents from the discharge of pollutants into the receiving waters. This program includes best management practices for monitoring and controlling storm water pollution. Engineering methods are employed for storm water systems design, management of systems operations, floodplain and watershed management plans, and implementation and enforcement of ordinances.
FY15 Proposed Budget Summary - 81
Grant Summary Information for FY15
Public Works
The Division of Public Works administers several grants in the areas of: Environmental Programs Department •
Storm water Quality Initiative - A grant from the Tennessee Department of Environment and Conservation Healthy Watershed Initiative to provide funding for water quality improvements to the Shelby Farms Trails Gateway Improvement Project.
•
Household Hazardous Waste - The HHW facility collects materials generated in residential homes that are toxic, ignitable, corrosive or reactive to prevent these hazardous materials from contaminating the environment, specifically our drinking water, and to promote proper waste management. Shelby County is the sub-contractor as the grant is awarded to the City of Memphis. Shelby County is in charge of daily operations for this facility for all residential citizens.
•
Chickasaw Basin Authority - The grant provides funding to the Chickasaw Basin Authority whose function is watershed management for Shelby County and portions of surrounding counties. The Authority was established by the State of Tennessee.
Roads & Bridges Department •
CMAQ Intersection Improvement Projects- The Congestion Mitigation Air Quality (CMAQ) Program provides intersection improvements that alleviate traffic delays resulting in a reduction of vehicle emissions (100% federal funds).
•
CMAQ Greenline Extension – This project is a federal thru state grant under the CMAQ Program that provides funding to extend the Shelby Farms Greenline from its current terminus at Shelby Farms Park east to the “old” Cordova Train Depot.
•
STP - The Surface Transportation Program (STP) is a federally funded grant program to provide funds to local agencies for transportation projects.
•
Seismic Hazard Mitigation Studies: This project provides grant funding for the purposes of supporting the FEMA required update of the Memphis/Shelby County Local Hazard Mitigation Plan (HMP) (September 2005) by addressing seismic hazard mitigation planning measures in the critical healthcare and continuity of governance areas (75% state; 25% local funds).
•
TDOT Roadside Litter Grant - The goal and objective of the Tennessee Department of Transportation (TDOT) Roadside Litter Grant is to educate the public, business, government, media and schools about litter reduction and to keep Shelby County clean and “green”, and remove and dispose litter and debris from County, State and Interstate roadsides.
•
The State Aid Program provides funds to Shelby County for the improvement or rehabilitation of roads on the State Aid System. The types of qualifying work include the planning, engineering, right-of-way acquisition, grading, drainage, bridge construction, and pavement upgrades or rehabilitation. These roads serve all communities within the county and function as connector routes linking the important traffic generators within the county.
Support Services Department •
Waste Tire Program - State of Tennessee Grant for the provision of optimizing waste tire in defraying the excessive costs associated with locating, collecting and properly disposing of waste tires.
FY15 Proposed Budget Summary - 82
Grant Program Detail for FY15 FUND
Public Works
GRANT PROGRAM
AMOUNT
Department 3004: Environmental Programs 180 726 863
Storm Water Quality Initiative Household Hazardous Waste Chickasaw Basin Authority Department Total
$ $ $ $
219,000 278,000 56,094 553,094
Department 3010: Roads & Bridges 145 607 660 698 720 722 745 766
State Aid Grant Surface Transportation Programs - Brooks Road Roadside Grant Congestion Management Air Quality Grant (CMAQ) FEMA Hazard Mitigation CMAQ Greenline Extension State Aid Program Ward Rd. Bridge State Aid Road & Bridge Maintenance Department Total
5,016,914 78,000 230,200 8,870,489 357,937 3,854,413 $ 982,465 $ 1,646,496 $ 21,036,914
Department 3073: Support Services 724
Waste Tire Program Department Total
$ $
DIVISION TOTAL
$ 22,247,014
FEMA = Federal Emergency Management Agency CMAQ = Congestion Management Air Quality
FY15 Proposed Budget Summary - 83
657,006 657,006
Internal Services Fund Narrative - FY15
Public Works
Fund 960 - Fleet Services The Fleet Services department operates as an internal service fund providing vehicle and equipment maintenance for all vehicles and construction equipment that currently comprise the fleet at Shelby County Government to ensure safe and efficient operations. The division operates a maintenance facility (Auto Shop) and a fueling facility (Service Station). This department is staffed by highly trained professionals experienced in vehicle and equipment maintenance and management.
Fund 961 - Mail & Print Services Mail Services primary function is to pick-up and deliver mail and packages through-out Shelby County Government. They also calculate and apply postage to outgoing U.S. mail; deliver in-coming U.S. mail and perform accounting functions for the section. Mail Services is located at 201 Poplar. Printing Services primary function is to provide printing and graphic arts services to the County. They also provide services to other government entities. Printing Services is located at 584 Adams.
FY15 Proposed Budget Summary - 84
CORRECTIONS DIVISION
FY15 Proposed Budget Summary - 85
Division Overview for FY15 Corrections
James E. Coleman, Director
VISION STATEMENT: We, the Employees of the Shelby County Division of Corrections, are developing as a model organization of trained public safety professionals, volunteers and partnerships contributing to our community through preparation of offenders for successful re-entry into society.
STRATEGIC GOALS:
• We follow the mandates of the courts and laws of Tennessee related to the incarceration of inmates in a cost-effective manner that ensures the safety of the citizens of Shelby County. • We encourage the rehabilitative process through a variety of programs providing opportunities for a more productive life upon release. • We strive to accomplish our purpose and goals through the development of well-trained staff, guided by competent and capable leaders.
ISSUES & TRENDS • Seek ways to improve and sustain good security practices that will ensure safety and security for staff and inmates. • Ongoing inmate programs with Federal and State agencies. • Expanded use of volunteers providing program opportunities for pre and post release. • Expand the collaboration and partnerships for the operation of the Memphis & Shelby County Office of Re-entry, the City of Memphis and community based service organizations. • Population levels have declined from historic highs in 2009/2010
FY14 PERFORMANCE HIGHLIGHTS: The Division of Corrections continues to provide housing to about 2,000 TDOC (felons) inmates along with Shelby County misdemeanant inmates under TCI regulations. Our facility was recertified with no findings for FY 2013/14. The Division of Corrections was able to hire, train, and promote staff and decrease assaultive incidents. SCDC Maintenance completed renovation of two wings of E Building, C Building, and installed additional security cameras and recorders in the main compound. HVAC systems in the 1989/91 buildings continue to be replaced as failures occur using standardized package units. The Division is beginning a conversion to more energy efficient systems starting with solar water heating, recycling of solid waste, and the purchase of fuel efficient vehicles as fleet replacements are needed. The Division now provides laundry services for the Sheriff’s Department Jail on a cost reimbursement basis, saving Shelby County about $500,000 in capital expenditures at 201 Poplar. Three housing buildings are currently mothballed due to reduced population, and all females are being housed in W Building to improve operational efficiency. The Division is ending a three (3) year grant with Health and Human Services, Administration for Children and Families, showing strong data to support the program’s success. Currently, the Office of Re-entry has 135 active program participants.
FY15 Proposed Budget Summary - 86
Division Overview for FY15 Corrections
James E. Coleman, Director
FY15 BUDGET HIGHLIGHTS: The budget includes the maintenance of a safe and secure environment for staff and inmates, improve program and educational opportunities, with investments in more ‘green’ energy programs to improve our bottom line. Capital improvements paid for from available fund balances include about $2.5 million in building improvements, roof system replacements, and additional energy saving projects like the installation of an ozone injection system for the laundry and LED lighting in housing areas and the outside lighting fixtures., Solar heat for water and building environments will be tested for future compound wide installation. Additional recycling projects include a composting system to eliminate food waste going to the landfill by conversion to organic fertilizers and soil improvers. The Division will utilize current technology to enhance surveillance, as well as provide additional aids to security. The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County. The Division will continue to seek additional funding from outside sources to support services for our population.
FY15 Proposed Budget Summary - 87
Division Overview for FY15 Corrections
FY12 Actual
FY13 Actual
FY14 Estimate
FY15 Forecast
2,475
2,450
2,230
2300
% Male Population
91.00%
92.00%
92.67%
92.0%
% Female Population
Service Level Measurements POPULATION
MEALS
MEDICAL
James E. Coleman, Director
Total Average Daily Population
9.00%
8.00%
7.33%
8.0%
Average Felon Population
2,090
2,100
1,937
1,978
% Felons of Total Population Total Days Served as Weekender Time
84%
86%
86.90%
86.0%
2,920
3,285
2,285
2,300
2,710,125
2,682,750
2,495,000
2,518,500
Average Inmate Meals per day
7,425
7,350
6,836
6,900
Total Medical Sick Calls
19,957
19,344
20,052
20,100
Total Walk-in Sick Calls
18,000
18,000
16,644
16,000
Total Psychiatrist Sick Call Total Admission Medical Screens
3,071
2,959
3,408
4,100
6,098
6,100
5,112
5,200
% on Medications
44.00%
45.00%
53.00
54.0%
% on Psychotropics
21.00%
22.00%
22.00%
23.0%
Number of Suicide Attempts
14
15
0
10
Number of Suicides
0
0
0
0
Number of Deaths
3
2
3
2
42
41
38
40
204
170
168
170
472
500
499
500
718
711
667
670
29%
29%
29.91%
29.1%
Total Acres of Land
60
60
60
60
Housing Buildings Maintained
16
16
16
16
Total Buildings Maintained
43
43
43
43
Total Inmate Meals
Medications
WORK LINES
Average inmates on Road Dept. Crews Average inmates on work lines in community Average inmates working inside Division of Corrections Total Inmates Working Percentage of Total Inmates Working
PHYSICAL PLANT MAINTAINED
FY15 Proposed Budget Summary - 88
Division of Corrections Total Average Population 3,300 3,200 3,100
FY08
3,000
FY09
2,900
FY10
2,800
FY11
2,700
FY 12
2,600 2,500
FY 13
2,400
FY 14
2,300 2,200
Division of Corrections Average Felon Population 2,900 2,800 2,700
FY08
2,600
FY09
2,500
FY10
2,400
FY11
2,300
FY 12
2,200
FY 13
2,100
FY 14
2,000 1,900
FY15 Proposed Budget Summary - 89
Division Totals by Fund Type Corrections
All Funds
FUND NAME
FY15 REVENUE
ENTERPRISE FUND: 956 - Corrections Center
(53,934,250)
64,143,159
(8,708,909)
(350,605)
541,696
(191,091)
(54,284,855)
64,684,855
(8,900,000)
GRANT FUNDS TOTAL DIVISION - ALL FUNDS
FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(1,500,000) (1,500,000)
-
99.2%
-
0.8%
-
100.0%
FY15 Expenditures by Fund
Enterprise Fund 99.2%
Grant Funds 0.8%
Operations of the Corrections Division are funded primarily by reimbursements from the State.
FY15 Proposed Budget Summary - 90
% of Total
Net Expenditures By Department Corrections Division Fund Dept
Dept Description
ENTERPRISE FUNDS 956 3501 Corrections-Administration 956 3502 Adult Offender Center 956 3505 Corrections Center Operations ENTERPRISE FUNDS TOTAL
All Funds FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(32,039,138) 215,861 31,823,278 -
(32,291,665) 189,002 32,102,663 -
(30,350,506) 614,374 29,127,633 (608,500)
(31,284,879) 424,894 29,915,855 (944,130)
(32,287,028) 333,024 30,251,481 (1,702,523)
GRANT FUNDS TOTAL
(127,334)
(89,486)
(46,031)
-
-
CORRECTIONS DEPARTMENT TOTAL
(735,833)
(1,033,616)
(1,748,554)
-
-
FY15 Proposed Budget Summary - 91
FTE Position Count Corrections Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
146.8
148.8
150.8
155.8
155.8
-
13.0
12.0
8.0
9.0
9.0
-
521.0 680.8
519.0 679.8
566.0 724.8
564.0 728.8
564.0 728.8
-
20.0
24.0
25.0
11.0
1.8
(9.3)
700.8
703.8
749.8
739.8
730.6
(9.3)
FY14-15 Change
ENTERPRISE FUND 956
3501 Corrections Director & Staff
956
3502 Adult Offender Center
956 3505 Facility Operations TOTAL POSITIONS -ENTERPRISE FUND
GRANT FUNDS TOTAL POSITIONS - ALL FUNDS
a
a FY14 Temporary to Permanent positions - Maintenance Utility Workers b Fund 190 Justice Assistance Grant ended, Fund 574 Project MOST Re-entry program 3rd year of grant ends 9/30/14 (Motivated Offenders Succeeding Tommorrow)
FTE Positions by Department Facility Operations 78%
Director & Staff 21% Adult Offender Center 1%
FY15 Proposed Budget Summary - 92
b
Prime Accounts Corrections Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits
956 - Corrections Center FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(46,854,352)
(46,025,970)
(49,661,570)
(50,684,300)
(23,400)
(19,600)
(21,000)
(20,000)
(52,202,000) (20,000)
(1,358,727)
(1,347,608)
(1,415,511)
(1,610,000)
(1,605,750) (80,000)
(70,694)
(72,428)
(72,780)
(90,000)
47 - Other Revenue
(9,244)
(1,964)
(7,173)
0
(1,500)
48 - Investment Income
(5,150)
(19,172)
(27,504)
0
(25,000)
(48,321,568)
(47,486,742)
(51,205,537)
(52,404,300)
(53,934,250) 29,277,620
Revenue 51 - Salaries-Regular Pay
24,233,526
23,340,970
24,621,947
28,409,751
52 - Salaries-Other Compensation
4,043,030
4,610,252
4,123,367
2,783,427
2,783,298
55 - Fringe Benefits
9,898,271
9,506,695
10,957,785
13,081,653
12,685,460
0
0
0
(3,185,493)
(3,185,493)
38,174,828
37,457,916
39,703,098
41,089,339
41,560,885
5,425,284
5,050,503
5,461,504
5,841,847
5,876,600
351,127
258,804
302,163
297,400
315,400
66 - Professional & Contracted Services
5,800,605
6,152,083
6,372,058
6,957,915
6,860,000
67 - Rent, Utilities & Maintenance
2,602,927
2,416,351
2,612,910
2,826,910
3,056,000
68 - Interfund Services
3,104,070
2,771,864
2,582,069
3,625,504
3,350,355
70 - Capital Asset Acquistions
508,693
257,506
542,739
496,220
3,122,919
79 - Depreciation Expense
627,414
892,199
654,242
0
0
Operating & Maintenance
18,420,119
17,799,310
18,527,684
20,045,796
22,581,274
80 - Debt Service Expenditure
33,994
9,881
0
30,000
1,000
Debt Services
33,994
9,881
0
30,000
1,000
94 - Other Sources & Uses
(6,794)
(56,354)
(28,904)
0
0
Other Financing Sources
(6,794)
(56,354)
(28,904)
0
0
56,622,146
55,210,754
58,201,878
61,165,135
64,143,159
99 - Planned Use of Fund Balances
0
0
0
(46,360)
(1,500,000)
Planned Fund Balance Change
0
0
0
(46,360)
(1,500,000)
0
0
0
(46,360)
(1,500,000)
96 - Operating Transfers In
(9,000,000)
(8,900,000)
(8,908,698)
(8,900,000)
(8,900,000)
Operating Transfers In
(9,000,000)
(8,900,000)
(8,908,698)
(8,900,000)
(8,900,000)
98 - Operating Transfers Out
90,922
231,858
209,834
185,525
191,091
Operating Transfers Out
90,922
231,858
209,834
185,525
191,091
(8,909,078)
(8,668,142)
(8,698,864)
(8,714,475)
(8,708,909)
(608,500)
(944,130)
(1,702,523)
0
0
56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials 64 - Services & Other Expenses
Expenditures
Planned Fund Balance Change
Net Transfers Corrections Total
FY15 Proposed Budget Summary - 93
Grant Summary Information for FY15
Corrections
The Division of Corrections has used grant funding to augment services for our inmate population. The Division currently has two sources of grant funds The initiatives include: •
The U.S. Department of Health and Human Services (HHS), Administration of Children and Families (ACF). Project MOST supports nine (9) fulltime positions and provides equipment and supplies, family strengthening activities, vocational training, and contractor facilitated services to inmates and their families at the Division of Corrections for pre and post-release services. Project MOST was funded for three (3) years. Funding will end September 29, 2014.
•
Tennessee Department of Corrections (TDOC) provides support for the Memphis and Shelby County Office of Re-entry. The FY15 budget will address the movement and occupancy of a new site for the Memphis & Shelby County Office of Re-entry. This move will create an environment critical for a “One Stop Shop” for program participant services, training and other identified support(s). With the continued support of TDOC and the City of Memphis the “One Stop Shop” will become a vital component necessary for successful re-entry services in Shelby County.
•
The U.S. Department of Justice provides support through the State Criminal Alien Assistance Program to agencies that have incurred expenses for incarcerating inmates deemed to be undocumented aliens.
The Division will continue to seek additional funding from outside sources to support services for our population
FY15 Proposed Budget Summary - 94
Grant Program Detail for FY15
FUND
Corrections
SECTION GRANT PROGRAM
AMOUNT
Department 3501: Corrections Administration 190 574 706
350107 350107 350107
Justice Assistance Grant Project MOST Re-Entry Program - Year 3/3 7/1/14 - 9/30/14 Memphis-Shelby County Office of Re-Entry Program Department Total
$
11,153 199,452 110,000
$
320,605
Department 3505: Corrections Center Facility 751
350502
State Criminal Alien Assistance Program Department Total DIVISION TOTAL
FY15 Proposed Budget Summary - 95
30,000 $
30,000
$
350,605
FY15 Proposed Budget Summary - 96
DIVISION OF HEALTH SERVICES
FY15 Proposed Budget Summary - 97
Division Overview for FY15 Health Services
Yvonne S. Madlock, Director
MISSION STATEMENT The mission of Shelby County Health Department is to promote, protect and improve the health and environment of all Shelby County residents. To achieve this mission the Health Department is committed to providing the three core functions of public health (Assessment, Assurance and Policy Development) and is organized to maximize its ability to provide all residents of this County the following Essential Public Health Services. In follow-up to the recommendations of the Business Process Improvement Study of the Division conducted in 2011-12 and in anticipation of pursuit of accreditation by the National Public Health Accreditation Board (PHAB), the Division continues to implement activities and work toward achievement of goals articulated in its FY2011-2014 Strategic Plan. The achievements of the SCHD over the last fiscal year also reflect the Division’s commitment to the Organizational Values that were identified and shared with all staff as a result of our strategic planning: Excellence, Equity, Innovation and Integrity.
DIVISION GOALS •
Monitoring Health Status of Shelby County
•
Improving Environmental Quality
•
Maximizing the Health of Families
•
Reducing risk of Chronic Diseases
•
Reducing Infectious Diseases
•
Assuring community and departmental preparedness for rapid response to public health threats and emergencies whether naturally occurring or man-made, including biological, chemical and radiological terrorism related incidents
•
Achieving organizational excellence and effectiveness and operational efficiencies
•
Assuring a competent workforce
ISSUES AND TRENDS •
SCHD continues to make progress on the strategic goals established in its 2011-2014 Strategic Plan. This progress is referenced in the Division and Bureau achievements listed below. A major challenge to on-going progress is increasing pressure on the local budget that minimizes the number of available local positions and thereby the flexibility of the department to respond to locally identified public health priorities and public health threats as they emerge.
•
Maintaining a knowledgeable, experienced and credentialed workforce and leadership has become a significant challenge. A large number of credentialed and experienced public health professionals (technical managers, nurses, supervisors, environmentalists) have recently taken retirement. In addition there is strong private sector competition for well-trained and experienced public health workforce which results in high turn-over in certain job categories. In a Division with approximately 50 different, diverse and highly technical “service lines”, competent and proficient leadership at the section and Bureau levels is critical to the organization’s capacity to meet its mission to protect and improve the County’s health.
•
Nationally, accreditation of local and state public health departments is gaining momentum. At the end of 2013, 22 state and local health departments have been accredited by the Public Health Accreditation Board (PHAB). PHAB accreditation is a process designed to measure performance of
FY15 Proposed Budget Summary - 98
Division Overview for FY15 Health Services
Yvonne S. Madlock, Director
local health departments against a set of standards and to reward or recognize health departments who meet the standards. Currently, PHAB accreditation is voluntary, but this process is supported and encouraged by the CDC, American Public Health Association and the Robert Wood Johnson Foundation. SCHD is committed to the highest level of performance and views accreditation as a tool for measuring and assuring the local public health agency performance capacity. Preparation for Accreditation is Goal 4 in the Division’s Strategic plan. Achieving accreditation will require a commitment of resources for infrastructure and process focus and management. •
Decreased local, state and federal revenues and shifting reimbursement models have resulted in reductions in funding for traditional public health services and programs from all levels of government. Implementation of the Affordable Care Act will create both opportunities and challenges for health care and for local public health. Consequently, there is an increased need to demonstrate the value of public health programs and population based services in measurable terms in order to assure the physical and economic health of all individuals, families and communities across our geo-political region.
•
Need to continue to align existing resources and identify additional resources and assure appropriate public health capacity to identify and address issues that have been identified through the Community Health Assessment process as priorities by the residents of Shelby County and conditions that have greatest potential to improve overall health of the County.
•
Increasing number of non-English speaking clients in all program areas and the need to be culturally/linguistically competent and Title VI compliant will require non-traditional approaches and non-traditional partners.
•
Health disparities between population groups remain a challenge to improving health of overall community.
FY15 BUDGET HIGHLIGHTS •
The Tennessee Department of Health continues to respond to federal budget reductions and to realign distribution of State Public Health funds to the various programs and counties throughout the State. The effect on Shelby County is a $69,528 reduction in the STD/HIV Prevention and Surveillance grant and a reduction in the Public Health Emergency Preparedness program in the amount of $109,200.
•
The contract to provide inmate health care was re-bid in FY14. The resultant contract, which became effective October 1, 2013, has been changed from a fixed-price contract to a Cost-plus contract. The FY15 budgeted amount will be $18,086,712 ($11,316,885 for the Jail, which is reported under the Division of Health Services, and $6,772,827 for the Shelby County Correction Center (SCCC), which is reported under the SCCC). The FY15 budgeted amount projects no increase over the annualized amount of the current contract.
•
The contract for management of forensic medical services was re-bid in FY14. As of this writing, the budget for this contract will be in an amount not to exceed $3,243,187 for FY15, which will represent a zero percent increase over FY14 budget. *A more detailed Division Overview included in the complete FY15 Proposed Budget available at www.shelbycountytn.gov.
FY15 Proposed Budget Summary - 99
Division Totals by Fund Type Health Services
All Funds FY15 REVENUE
FUND NAME
FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
-
21,638,071
43.8%
(290,595) (310,959) (601,554)
-
1.8% 6.3% 0.1% 8.3%
% of Total
GENERAL FUND 010 - General Fund
(4,945,770)
25,950,334
633,507
SPECIAL REVENUE FUNDS: 081 - Air Emission Fees 082 - Mosquito & Rodent Control 083 - Air Emission Fines & Penalties TOTAL SPECIAL REVENUE FUNDS
(1,071,250) (3,455,000) (20,000) (4,546,250)
1,071,250 3,745,595 84,717 4,901,562
246,242 246,242
GRANT FUNDS
(27,139,753)
28,352,501
(1,204,748)
(8,000)
-
47.9%
TOTAL DIVISION - ALL FUNDS
(36,631,773)
59,204,397
(324,999)
(609,554)
21,638,071
100.0%
FY15 Expenditures by Fund Grant Funds 47.9% Special Revenue Fund 8.3%
General Fund 43.8%
Funding for Health Services operations is split primarily between Grant and General Funds.
FY15 Proposed Budget Summary - 100
Net Expenditures By Department Health Services Division Fund Dept
FY11 Actual
Dept Description
GENERAL FUND 010 4001 Director - Health Services 010 4002 Forensic Services 010 4003 Administration & Finance 010 4004 Environmental Health Services 010 4005 Community Health 010 4006 Health Planning and Promotion 010 4007 Inmate Medical Care GENERAL FUND TOTAL
All Funds
(a) (b)
410,306 2,934,207 927,018 1,814,885 4,790,550 549,055 10,023,509 21,449,530
FY12 Actual
FY13 Actual
393,005 3,022,221 (782,888) 2,802,607 4,271,463 590,456 10,359,890 20,656,753
396,999 3,146,732 (809,525) 1,088,938 4,568,134 289,069 10,548,996 19,229,343
FY14 Amended
FY15 Proposed
146,581 3,121,387 (1,378,085) 2,100,563 5,362,395 574,360 11,752,898 21,680,098
150,685 3,127,187 (1,219,365) 2,177,229 5,121,328 573,401 11,707,607 21,638,071
SPECIAL REVENUE FUND 081 4004 Air Pollution 082 4004 Vector Control 083 4004 Air Emissions SPECIAL REVENUE FUND TOTAL
(463,732) (321,623) (443,041) (1,228,397)
215,708 (16,962) 560,177 758,924
70,796 (37,266) 48,394 81,924
-
-
GRANT FUNDS TOTAL
(1,117,110)
(1,347,797)
(808,216)
1
-
HEALTH SERVICES TOTAL
19,104,023
20,067,880
21,680,099
21,638,071
(a) (b) (c)
18,503,052
Section 400304 Maintenance Services moved to Public Works in FY12. Section 400408 Cemetery moved to Public Works in FY12. Indirect Cost Allocation which carries a negative balance is included in department 4003.
FY15 Proposed Budget Summary - 101
(c)
FTE Position Count Health Services Fund
All Funds
Dept Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
GENERAL FUND 010
4001 Director - Health Services
4.0
4.0
4.0
4.0
4.0
-
010
4003 Administration & Finance
23.8
23.3
22.3
22.3
24.3
2.0
010
4004 Environmental Health Services
46.0
46.0
41.0
41.0
39.0
(2.0)
010
4005 Community Health
66.7
73.6
71.3
70.2
70.2
-
010
4006 Health Planning & Promotion
21.9
5.7
5.0
6.0
6.0
-
4.2 166.6
4.2 156.8
3.0 146.6
3.0 146.5
3.0 146.5
-
9.8
9.8
10.6
10.6
10.6
-
52.0 61.8
52.0 61.8
49.0 59.6
47.0 57.6
47.0 57.6
-
GRANT FUNDS
411.1
384.1
351.8
345.8
345.8
-
TOTAL POSITIONS - ALL FUNDS
639.5
602.7
558.0
550.0
550.0
-
010 4007 Inmate Medical Care TOTAL POSITIONS - GENERAL FUND
SPECIAL REVENUE FUND 081
4004 Air Pollution
082 4004 Vector Control TOTAL POSITIONS - SPECIAL REVENUE
FTE Positions by Department
Community Health 48% Environmental Services 27%
Health Planning & Promotion 4% Administration & Finance 16%
Inmate Medical Care 2% Director 3%
FY15 Proposed Budget Summary - 102
Prime Accounts Health Services Acct
Description
010 - General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
(1,576,917)
(546,996)
(1,701,607)
(1,559,484)
(18,421)
0
0
0
0
(1,445,800)
(1,531,731)
(1,512,623)
(1,559,036)
(1,567,066)
46 - Fines, Fees & Permits
(2,220,776)
(2,257,515)
(2,155,158)
(2,139,680)
(2,137,000)
(30,600)
(25,776)
(22,219)
(25,000)
(20,000)
(5,292,515)
(4,362,018)
(5,391,606)
(5,283,200)
(4,945,770)
8,096,941
6,667,463
6,288,912
7,039,102
7,055,791
164,611
293,557
121,578
78,104
77,404
2,631,117
2,445,089
2,441,153
2,988,786
2,862,997
0
0
0
(556,975)
(683,975)
10,892,669
9,406,109
8,851,643
9,549,017
9,312,218
60 - Supplies & Materials
744,703
672,801
534,359
783,216
749,908
64 - Services & Other Expenses
241,161
270,847
263,494
401,101
369,443
13,580,303
13,924,850
14,223,374
15,571,289
15,447,785
47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services
(1,221,704)
67 - Rent, Utilities & Maintenance
1,068,785
834,169
991,656
1,202,504
1,056,373
68 - Interfund Services
(656,217)
(676,868)
(1,105,912)
(814,578)
(717,393)
34,985
6,665
0
5,000
5,000
15,013,720
15,032,465
14,906,972
17,148,532
16,911,116
95 - Contingencies & Restrictions
0
0
0
(400,000)
(273,000)
Contingencies & Restrictions
0
0
0
(400,000)
(273,000)
94 - Other Sources & Uses
(500)
(450)
0
0
0
Other Financing Sources
(500)
(450)
0
0
0
25,905,889
24,438,123
23,758,616
26,297,549
25,950,334
99 - Planned Use of Fund Balances
0
0
0
(5,263)
0
Planned Fund Balance Change
0
0
0
(5,263)
0
0
0
0
(5,263)
0
96 - Operating Transfers In
(1,219,551)
(1,209,008)
(1,315,779)
(1,448,186)
(1,476,800)
Operating Transfers In
(1,219,551)
(1,209,008)
(1,315,779)
(1,448,186)
(1,476,800)
98 - Operating Transfers Out
2,055,707
1,789,656
2,178,113
2,119,198
2,110,307
Operating Transfers Out
2,055,707
1,789,656
2,178,113
2,119,198
2,110,307
836,156
580,648
862,334
671,012
633,507
21,449,530
20,656,753
19,229,343
21,680,098
21,638,071
70 - Capital Asset Acquistions Operating & Maintenance
Expenditures
Planned Fund Balance Change
Net Transfers Health Services Total
FY15 Proposed Budget Summary - 103
Program Budget for Fiscal 2015 Department Name: Department Number:
Special Revenue Funds
Environmental Health Services 4004
Fund 081 - Air Emission Fees: The Air Emission Fees Special Revenue Fund helps Environmental Health Services to protect the health of the citizens of Shelby County by improving air quality through the reduction of air pollution. Revenue Sources are air emissions fees and Title V operating permit fees collected. Activities include: 1) Issues federally enforceable Title V permits to all major stationary air pollution sources. 2) Performs an EPA level II inspection of all Title V major and conditional major sources at least once a year. 3) Enforces all local, state and federal regulations through inspections, notices of inquiry (NOI) and notices of violation (NOV), and assessment of penalties. 4) Provides yearly emissions information to establish permit fees required to support the program. Fund 082 - Mosquito & Rodent Control: The Mosquito and Rodent Control Special Revenue Fund fully funds all activities of the County-wide integrated Mosquito and Rodent Control Program. Revenue source is the monthly fee of $.75 cents collected by MLGW for vector control and transferred to Shelby County. Activities include: 1) Regularly inspects and treats mosquito breeding areas in Shelby County with EPA registered larvicide from April through the beginning of November. 2) Treats each zone within Shelby County with an adulticide (spray) regularly from April through the beginning of November. 3) Responds to constituent complaints regarding mosquito and rat activity and/or urban 4) sanitation Enforces issues. applicable city and state ordinances regarding rodent control and urban sanitation. 5) Increases community awareness and participation of methods of mosquito and rodent prevention and control. Fund 083 - Air Emission Fines & Penalties: The Air Emission Fines and Penalties Fund was established to account for the collection of civil penalties for air emission violations by major sources. A major source is a source that emits, or has the potential to emit, a pollutant regulated under the 1990 "Clean Air Act". These funds are to be utilized for supplemental environmental projects and programs that will enhance the efforts of the Air Pollution program. Such projects include the Memphis Area Ride Share and Shelby County School Bus Retrofit programs. The revenue source for this fund is Title V penalties collected.
FY15 Proposed Budget Summary - 104
Grant Summary Information for FY15
Health Services
The Division of Health Services administers multiple grants received either directly from the Federal Government, or through the State of Tennessee in the areas of:
•
Emergency Preparedness and Response – Designed to improve emergency preparedness and response capabilities related to bioterrorism, outbreaks of infectious disease and other public health threats and emergencies.
•
Pollution Control – Includes Air Emission Fees programs designed to monitor ambient air quality, examine trends in air quality and ensure air quality by enforcing all local, state and federal air emission regulations, through the operation of the Title V Operating Permit Program, and Congestion Mitigation Air Quality programs designed to fund transportation projects or programs that will contribute to attainment of the national ambient air quality standards for ozone, carbon monoxide and particulate matter.
•
Community Health Services – Provides direct community-based services, case management and outreach to address health needs of vulnerable populations and provide prevention-oriented health education and service with a major emphasis on improvement of maternal and child health and chronic disease prevention. These programs include Childhood Lead Poisoning Prevention, Children Special Services, Community Health Nursing, Healthy Start Initiative, Child Safety Seat Program, Health Promotion, Tobacco Use Prevention, and Breast and Cervical Cancer screening and referral.
•
Infectious Disease Control and Population based Services — Services include HIV/AIDS/STD Surveillance/Prevention and Case Management, Tuberculosis Control, Perinatal Hepatitis B Program, and infectious disease epidemiology.
•
Clinical Services Programs – These are services performed in public health clinics that comprise the core clinical public health programs. Services include: Women, Infant and Children (WIC), Commodity Supplemental Food Program (CSFP), Early Periodic Screening Diagnosis and Treatment (EPSD&T or well-child exams), Tenndercare Community Outreach, Immunization Services, including Vaccine for Children, SchoolBased Preventive Dental Care.
FY15 Proposed Budget Summary - 105
Grant Program Detail for FY15 FUND
Health Services
GRANT NAME
AMOUNT
Department 4003: Administration & Finance - Health Services 248 747
May 2011 Floods State Grant In Aid - Administration Department Total
$
61,657 917,800 979,457
$
365,214 121,738 5,000 1,882,436 200,000 318,468 1,086,200 124,813 4,103,869
$
339,700 1,458,704 203,300 328,800 598,100 101,900 125,426 163,258 6,900 117,975 339,000 1,754,503 4,944,650 1,500,000 25,000 75,000 1,420,000 1,145,000 1,145,000 318,500 318,500 1,680,900 115,747 188,331 657,487 53,138 1,346,853 60,100 9,000
Department 4004: Environmental Health Services 105 106 255 520 647 649 677 739
Air Pollution 7/1/14-9/30/14 Air Pollution 10/1/14-6/30/15 Medical Reserve Corps - Environmental Health Services Rideshare Project Air Pollution Near Roadside Air Pollution Special Studies Homeland Security - Bioterrorism & City Readiness Special Air Pollution Department Total Department 4005: Community Health Services
209 215 230 242 250 282 295 327 329 340 341 345 346 365 396 397 415 425 426 430 431 438 441 452 471 472 565 619 682
Infant Mortality Reduction Initiative TENNdercare Outreach CDC Lead Grant - Childhood Lead Poisoning Fetal & Infant Mortality Review Home Visiting Services Central Laboratory City Courts Child Safety Seat City Lead Grant PHS-CS Programs City Lead Grant PHS-CS Programs Children's Suppl. Food Program (CSFP) 7/1/14-9/30/14 Children's Suppl. Food Program (CSFP) 10/1/14-6/30/15 WIC Program - Clinical Services 7/1/14-9/30/14 WIC Program - Clinical Services 10/1/14-6/30/15 Tenncare Early Periodic Screening & Diagnostic Testing HIV Case Management - 4/1/15-6/30/15 HIV Case Management - 7/1/14-3/31/15 Tenncare Dental Prevention HIV - Surveillance & Prevention - 7/1/14-12/31/14 HIV - Surveillance & Prevention - 1/1/15-6/30/15 Immunization - 7/1/14-12/31/14 Immunization - 1/1/15-6/30/15 TB Outreach - HIV Local Costs Ryan White Minority AIDS Initiative Ryan White Part A - HIV Services Healthy Start Initiative - PHS-CS Programs - 7/1/14 - 5/31/15 Healthy Start Initiative - PHS-CS Programs - 6/1/15 - 6/30/15 Family Planning Newborn Outreach - Infant Health Ryan White Part A - HIV Svs
FY15 Proposed Budget Summary - 106
Grant Program Detail for FY15 FUND 715 730 734
Health Services
GRANT NAME
AMOUNT
Children's Special Services Breast & Cervical Cancer Breast & Cervical Cancer - Supplemental Department Total
752,700 125,000 10,000 21,428,472
Department 4006: Health Planning & Promotion 580 610 611 370 371
Health Risk Reduction - Community Development Tobacco Risk - Community Development - 7/1/14 - 3/29/15 Tobacco Risk - Community Development - 3/30/15 - 6/30/15 Tobacco Settlement Funds 2014 - 7/1/14 - 12/31/14 Tobacco Settlement Funds 2015 - 1/1/15 - 6/30/15 Department Total
$
DIVISION TOTAL
$ 27,139,753
FY15 Proposed Budget Summary - 107
114,400 31,875 10,625 235,528 235,528 627,955
FY15 Proposed Budget Summary - 108
DIVISION OF COMMUNITY SERVICES
FY15 Proposed Budget Summary - 109
Division Overview for FY15 Community Services
Dottie Jones, Director
MISSION: The Division of Community Services is the direct link between Shelby County government and our citizens, operating a variety of programs funded through state and federal resources designed to assist low-income families. The division is committed to providing resources and opportunities for families, children and individuals to improve their quality of life and achieve self-reliance. Our team of caring professionals addresses the needs of people we serve through a wide array of agency programs and a broad network of partners.
DIVISION GOALS: Goal 1: Customer Service. Create a culture wherein staff members are active, informed and committed to the division mission with mutual respect and trust for each other and our customers. Goal 2: Public Relations. Inform the public of the mission and goals of the division, strengthen support for division services, increase advocacy for our programs and promote goodwill in the communities we serve. Goal 3: Partnerships. Nurture existing partnerships and create new alliances to expand the resources and services of the division. Goal 4: Program Development. Increase the organizational capacity of the division to provide comprehensive, high quality, integrated services to meet the needs of our community. Goal 5: Professional Development. Increase staff members’ knowledge, skills and abilities through ongoing professional development. Goal 6: Integrated Systems and Services. Enhance organizational efficiency and customer service by integrating technology, developing a common core of client information, developing a common understanding of division programs among staff, and maximizing human resources.
ISSUES & TRENDS: The majority of programs operated by the division of community services are grant-funded, with approximately 80.0% of funding coming from federal and state sources rather than the county general fund. The division has continued to see an increased need for services to low-income and indigent individuals as the needs in the community have grown and the economy has not yet returned to full strength.
FY14 PERFORMANCE HIGHLIGHTS: The Shelby County Office of Early Childhood and Youth received additional funding from the Department of Justice to continue addressing the issue of children exposed to violence and the Teen Pregnancy and Parenting Success Initiative entered a year of no-cost extension. Shelby County continued its pilot initiative for the Blueprint for Safety Project to address the needs of domestic violence victims and holding perpetrators more accountable for their actions. Just Care Family Network, a collaboration of stakeholders working in partnership to provide a coordinated system of care for children and youth with serious emotional disturbance and their families, continued to enroll youth and their families and train the community in a wraparound process which supports improved functioning in the home, school and community.
FY15 BUDGET HIGHLIGHTS: •
• •
The Shelby County Head Start program funded by the U.S. Health & Human Services department will no longer be operated by Shelby County Government although the program will be continued in Shelby County under other grantees. One FTE position was eliminated within the Crime Victims Center, with the funds re-allocated for additional services through the Family Safety Center. Contractual services provided through the Exchange Club in the Pretrial budget have been increased by the amount previously funded through County grants.
FY15 Proposed Budget Summary - 110
Division Totals by Fund Type Community Services
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(910,000)
8,607,210
128,676
-
7,825,886
19.5%
TOTAL GRANT FUNDS
(35,429,800)
35,558,476
(128,676)
-
0
80.5%
TOTAL DIVISION - ALL FUNDS
(36,339,800)
44,165,686
-
7,825,886
100.0%
FUND NAME GENERAL FUND 010 - General Fund
FY15 REVENUE
-
% of Total
FY15 Expenditures by Fund
General Fund 19.5%
Grant Funds 80.5%
Federal and State Grants provide over 80% of the funding for Community Services operations and programs.
FY15 Proposed Budget Summary - 111
Net Expenditures By Department Community Services Division Fund Dept
Dept Description
GENERAL FUND 010 4801 Director- Community Services 010 4804 Community & Diversion Services 010 4806 Crime Victims Center 010 4811 Pretrial Services GENERAL FUND TOTAL GRANT FUNDS TOTAL COMMUNITY SERVICE TOTAL
All Funds FY11 Actual
FY12 Actual
FY13 Actual
1,431,905 1,892,113 914,557 3,336,823 7,575,397
1,203,112 2,389,288 994,540 3,544,252 8,131,192
1,107,381 2,097,734 861,322 3,499,117 7,565,554
(4,608,213)
(3,306,640)
(3,806,803)
2,967,184
4,824,553
3,758,751
FY15 Proposed Budget Summary - 112
FY14 Amended
FY15 Proposed
1,059,629 1,957,334 781,418 3,777,963 7,576,344
989,619 1,957,334 939,786 3,939,146 7,825,886
-
-
7,576,344
7,825,886
FTE Position Count Community Services Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
12.0
8.0
8.0
8.0
8.0
FY14-15 Change
GENERAL FUND 010
4801 Director and Staff
a
010
4806 Crime Victims Center
15.1
14.1
13.0
13.0
12.0
010
4811 Pretrial Services
75.0
75.0
75.0
75.0
75.0
-
TOTAL POSITIONS - GENERAL FUND
102.1
97.1
96.0
96.0
95.0
(1.0)
GRANT FUND
523.0
574.9
584.0
568.3
120.3
TOTAL POSITIONS - ALL FUNDS
625.1
672.0
680.0
664.3
215.3
b
(1.0)
(448.0) (449.0)
a) Crime Victims Center deleted position b) Head Start Program will no longer be operated by Shelby County Government
FTE Positions by Department
Pretrial Services 79%
Director 8%
Crime Victims Center 13%
FY15 Proposed Budget Summary - 113
Prime Accounts Community Services Acct
Description
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
(283,485)
(243,585)
(366,540)
(440,000)
(106,071)
(89,595)
(57,859)
(90,000)
(65,000)
(255,420)
(309,048)
(303,369)
(300,000)
(300,000)
46 - Fines, Fees & Permits
(183,734)
(185,903)
(123,877)
(120,000)
(125,000)
(301)
(4,544)
(11,010)
0
0
(829,011)
(832,675)
(862,655)
(950,000)
(910,000)
3,941,009
3,832,413
3,816,891
3,970,913
4,021,539
54,536
172,740
63,641
52,775
52,775
1,232,895
1,371,660
1,438,441
1,677,471
1,648,203
0
0
0
(258,129)
(258,129)
5,228,440
5,376,813
5,318,973
5,443,030
5,464,389
60 - Supplies & Materials
134,118
142,191
114,524
138,302
131,466
64 - Services & Other Expenses
181,992
171,449
149,859
149,393
135,376
2,169,871
2,601,287
2,212,817
2,325,017
2,575,034
67 - Rent, Utilities & Maintenance
146,757
131,701
129,649
145,410
131,110
68 - Interfund Services
260,417
207,573
141,879
192,246
169,835
60,000
59,985
0
4,270
0
2,953,155
3,314,186
2,748,728
2,954,638
3,142,821
8,181,594
8,690,998
8,067,701
8,397,668
8,607,210
96 - Operating Transfers In
(47,237)
0
(657,825)
0
0
Operating Transfers In
(47,237)
0
(657,825)
0
0
98 - Operating Transfers Out
270,051
272,869
1,018,333
128,676
128,676
Operating Transfers Out
270,051
272,869
1,018,333
128,676
128,676
222,814
272,869
360,509
128,676
128,676
7,575,397
8,131,192
7,565,554
7,576,344
7,825,886
47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services
70 - Capital Asset Acquistions Operating & Maintenance Expenditures
Net Transfers Community Services Total
FY15 Proposed Budget Summary - 114
(420,000)
Grant Summary Information for FY15
Community Services
The Division of Community Services is largely funded through federal, state and local grants. (The Shelby County Head Start Program is no longer administered by Shelby County Government.) Major initiatives include: Early Childhood and Teen Programs • DOJ – Defending Childhood Initiatives – The purpose of this grant is to develop strategic plans for comprehensive community-based focus on preventing, addressing, reducing, and more fully understanding childhood exposure to violence. • Teen Pregnancy – Parenting Success - Adolescent pregnancy significantly impacts the educational attainment, economic security, and wellbeing of both teen parents and their children as well as teens' ability to achieve their full potential. The focus of this grant is to conduct a needs assessment of pregnant and parenting teens in Shelby County in order to gain a broader understanding of teen experiences in the Memphis community. Office of Grants Coordination • The Office of Grants Coordination and Management manages county-wide grants such as the Justice Assistance Grant, the Juvenile Accountability Block Grant, and the U.S. Department of Justice Blueprint for Safety Demonstration Project. The Office also develops, prepares, negotiates, monitors and administers federal, state, and local grant applications and contracts, as well as performing grant project research and development for Shelby County departments. Community Services Agency • Weatherization Assistance - Grants include Community Service Block Grant programs, Low Income Home Energy Assistance Program (LIHEAP) and Weatherization Assistance Program (WAP). Breaking the cycle of poverty requires changes in attitude, living conditions, education, and aspirations of its victims - and that is a primary aim of the Community Services Agency (CSA). Working with nonprofit organizations, other branches of government, other governmental agencies, and citizen committees, the agency plans and carries out programs for low-income residents. Every year this department serves about 1,650 households assisting in cooling their homes in summer, and assists another 13,000 households keep warm in the winter. The weatherization program provides free minor home repairs, such as fixing broken windowpanes and rotted windowsills, which lower energy costs. • HIV Services - To help those with HIV by funding housing, medical and other supportive services. Ryan White Program • The Memphis Ryan White Program receives funds from the U.S. Department of Health and Human Services to provide for the medical and support care needs of over 2,000 low income, uninsured/underinsured individuals living with and affected by HIV/AIDS. The program is 100% grant funded and consists of Part A and Minority AIDS Initiative funds of over $7.3 million. Crime Victims Center • Victims of Crime Act Grant - This grant is a combination of past grants through the Tennessee Office of Criminal Justice Programs. The projects funded by this grant are the Rape Crisis Center, the Homicide Response Program, the Senior Victim Advocate and Domestic Violence Advocates. This grant provides for direct victim services including intake, crisis counseling, safety planning, law enforcement liaison, court support and accompaniment. VOCA funding comes from criminal fines and fees and does not include tax revenues.
FY15 Proposed Budget Summary - 115
Grant Summary Information for FY15
Community Services
Pre-Trial Services • Pre-Trial Services receives grant funds from the Tennessee Department of Mental health and Developmental Disabilities for a program to make community mental health services available to persistently mentally ill adults as an alternative to incarceration. Aging Commission of the Mid-South • Grant funds from the State of Tennessee TennCare Bureau and the Tennessee Commission on Aging and Disability provide a variety of services including information and assistance, senior center, health promotion, medication management, national family caregiver support, home and community-based services, nutrition, prevention of elder abuse, neglect and exploitation, guardianship, legal assistance and an ombudsman and state health insurance program to individuals who are elderly and/or individuals with disabilities in Shelby, Fayette, Lauderdale and Tipton counties.
FY15 Proposed Budget Summary - 116
Grant Program Detail for FY15
Community Services
FUND GRANT NAME
AMOUNT
Department 4801: Director Community Services 685 DOJ - Defending Childhood Initiatives 775 Teen Pregnancy/Parenting Success Department Total
$ $
1,175,725 255,312 1,431,037
Department 4802: Community Services Agency CSA 314 319 364 452 453 686 750
Community Service Block Grant Low Income Home Energy Assistance Weatherization Assistance Program Part A HIV Services - Supplemental Part A HIV Services - Supplemental TN Governor's Special Grant - Emergency Assistance IBEW Grant - Elderly Utility Assistance Department Total
$
2,351,428 11,025,008 407,615 36,482 17,969 25,000 20,000
$ 15,033,502
Department 4804: Community Initiatives 155 196 294 463
JustCare Family Network Justice Assistance Grant Juvenile Accountability FY14 Community Svcs Blueprint for Safety Department Total
$
$
1,665,280 18,571 41,695 220,000 1,945,546
Department 4805: Ryan White 441 442 452 453 772 773
Ryan White Minority AIDS Initiative 7/1 - 2/28 Ryan White Minority AIDS Initiative 3/1 - 6/30 Ryan White Part A 7/1 - 2/28 Ryan White Part A 3/1 - 6/30 HIV Prevention 7/1 - 12/31 HIV Prevention 1/1 - 6/30 Department Total
$
$
411,357 210,710 4,053,057 2,062,208 225,733 225,733 7,188,798
$ $
482,860 482,860
$ $
259,308 259,308
Congregate Meals - Home Delivered Meals Title VII Ombudsman Preventive Health Area Agency Planning Support Services Family Caregivers Service Coordination State Health Insurance Program Senior Medicare Patrol Public Guardianship Fees Service Coordination State Caregiver Senior Centers Home & Community Based Services Waiver Program Homemaker Nutrition Public Guardianship Fees Department Total
$
2,017,200 60,000 70,000 933,307 1,528,845 450,000 126,594 197,529 14,000 123,700 410,213 80,000 133,600 2,721,609 51,000 92,100 79,052 9,088,749
DIVISION TOTAL
$ 35,429,800
Department 4806: Crime Victims Center 302 TN Victim of Crime Act Grant Department Total Department 4811: Pretrial Services 150 Mentally Ill Inmate Services Department Total Department 4817: Aging Commission of the Mid-South 412 412 412 412 412 412 412 412 412 587 587 587 587 587 587 587 818
FY15 Proposed Budget Summary - 117
$
FY15 Proposed Budget Summary - 118
SHERIFF
FY15 Proposed Budget Summary - 119
Division Overview for FY15 Sheriff - Administrative Division
Bill Oldham, Sheriff Chuck Fox, CAO
MISSION STATEMENT: The purpose of the Sheriff’s Office Administrative Division is to provide professional logistics and financial support for the effective and efficient management of operations conducted in the Sheriff’s Office. STRATEGIC GOALS: • Prepare budgets annually for approval that supports the mission and strategic goals. • Monitor implementation of alternatives to incarceration as suggested in the Jail Master Plan. • Provide oversight for capital improvement projects impacting the law enforcement and jail divisions, including equipment needs such as fleet requirements. ISSUES & TRENDS: • Monitor, review, and address operating cost issues by month with the Administrative, Law Enforcement, and Jail leaders. Factors such as the jail population, length of stay, and law enforcement interdiction efforts will directly impact the operating costs for the Jail and Law Enforcement. • Address new legislation impacting the budgets of local law enforcement such as unfunded mandates to sheriff’s agencies statewide. • Research and employ ways to impose technology in order to reduce operating and maintenance expenses. • Continue with Surveillance Camera Upgrades for the jail as well as other County facilities. • Flat 911 and calls for services for Communications Dispatch. FY 14 PERFORMANCE HIGHLIGHTS: • Negotiated several contracts to lower costs. • Renovated offices (painting, carpet) for BPSI, Reserves, and Detectives. • Created Special Events coordinator to monitor, control, and bill organizations which require Deputy Sheriff’s services. • Enhanced technology through new usage of Mondo Boards, Sky-Cop solar powered cameras, and body cameras. • Continued financial quarterly reviews and financial accountability with each section to include the leaders and down to the Lieutenant level. FY15 BUDGET HIGHLIGHTS: • Lowered Operating & Maintenance Budget by $700,000 to reflect costs savings with operational drivers within the Sheriff’s Office. • Complete the Firing Range Project to improve training efficiencies. • Complete the Equipment Storage Building to complete the Space Reallocation Plan from January, 2012. • New Time and Attendance System to help with tracking time and scheduling for more efficiencies.
FY15 Proposed Budget Summary - 120
Division Overview for FY15 Sheriff – Law Enforcement Division
Bill Oldham, Sheriff William Cash, Chief Deputy
MISSION STATEMENT: The purpose of the Sheriff’s Office Law Enforcement Division is to provide professional and capable assistance to the citizens of Shelby County in order to preserve the peace, to prevent crime and disorder, and to protect the lives and property of those within Shelby County. STRATEGIC GOALS: •
•
•
To partner with other law enforcement agencies, community leaders, businesses, churches, schools, and other organizations to support initiatives that will make a meaningful impact to reduce crime in Shelby County. To improve and expand the data smart policing initiative by upgrading technology and training to enhance crime analysis to support intelligence led policing, computer-aided dispatch, and data sharing among agencies. To work closely with the offices of the courts to ensure the safety of the public as they pass through various phases of the court processes.
ISSUES & TRENDS: • •
Overtime expense for School Resource Officers has increased significantly as a result of the merger of Memphis City Schools and Shelby County Schools. Sequestered juries trending down resulting in Court overtime and jury costs trending down.
FY 14 PERFORMANCE HIGHLIGHTS: • • • • • • • • • •
Reduction in Part 1 crimes reported (5.9%) and the leveling of calls for service reflects that data smart policing efforts are making an impact. Successfully integrated Sheriff’s Deputies with Shelby County School merger. Instituted a School Rapid Response Team. Active Shooter Training for over 2,600 officers and 650 firefighters at various locations including Malls and Schools. Sheriff’s Office SWAT team successfully extended coverage to City of Memphis for (5) month period. Metro Gang Unit assisted with injunction against gangs in certain geographic areas. Increased communications with other local law enforcements. Additional groups have joined Sheriff’s Office in weekly Data Smart Policing meeting. Enacted (6) month trial with Patrol vehicle decentralization. Introduced body cameras for use by School Resource Officers. Introduced partnership with Shelby County-Memphis Law Enforcement Foundation for Sky-Cop cameras which are solar powered at Shelby Farms.
FY15 BUDGET HIGHLIGHTS: • • •
Continue partnership with Shelby County-Memphis Law Enforcement Foundation for additional Sky-Cop cameras at Shelby Farms. Continue to expand communications with other local law enforcements. Determine results of (6) month trial with Patrol vehicle decentralization.
FY15 Proposed Budget Summary - 121
Division Overview for FY15 Sheriff - Jail Division
Bill Oldham, Sheriff Robert Moore, Chief Jailer
MISSION STATEMENT: The purpose of the Sheriff’s Office Jail Division is to provide professional services as the pretrial custodian of those who are arrested and detained for crimes and to maintain a safe and secure jail in Shelby County. STRATEGIC GOALS: • • •
•
Provide safe living conditions and fair treatment for those detained in the jail facilities. Maintain the American Correctional Association Accreditation status for the men’s and women’s detention facilities. Increase professional development among employees through training opportunities provided by the Sheriff’s Office Training Academy, the American Corrections Association and the American Jail Association. Expand inmate programming to reduce recidivism among offenders in Shelby County and to place an emphasis on special populations such as females, juveniles, seniors, and the mentally ill.
ISSUES & TRENDS: • • • •
Decreased jail bookings and average daily population decreased by 6%. Decrease in Juvenile booking by 10%. Increase in Misdemeanor Citations by 19%. Continue to support and develop alternatives to incarceration with initiatives such as Operation Safe Community, the Criminal Justice Coordinating Council, and the Behavioral Mental Health Task Force, all of which look at programs that support a safe community while offering alternatives to incarceration.
FY 14 PERFORMANCE HIGHLIGHTS: • • • • • •
Completed Surveillance Control Room to monitor Jail facility with cameras. Improved Security entrance from 201 Poplar to Jail. Lowered overtime costs through planning and tracking root causes. Determined cost drivers to better Budget, Forecast, and control Actual costs. Testing and promotion process completed for Jail Sergeant. Implemented savings with transition of laundry services to Corrections.
FY15 BUDGET HIGHLIGHTS: • •
• • •
7 Correction Officer and 3 Clerical Specialist positions were eliminated as a reflection of the reduction in the average daily jail population. Planning with Health Dept, the MED, and the Correction Center for a kidney blood dialysis area at the Jail to help security associated with transporting prisoners to the MED. New Time and Attendance System to help with tracking time and scheduling for more efficiencies. Maintain American Correction Assoc. (ACA) accreditation status. Maintain compliance with the Federal Court and Department of Justice to continue to improve the overall security in the jail.
FY15 Proposed Budget Summary - 122
Division Totals by Fund Type Sheriff Summary
All Funds
FY15 REVENUE
FUND NAME
FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(169,545)
-
150,022,974
97.4%
-
0.0% 0.1% 0.4% 1.8% 2.4%
-
0.3%
150,022,974
100.0%
GENERAL FUND 031 - Sheriff
(6,036,512)
156,229,031
SPECIAL REVENUE FUND: 088 - SCSO DUI Vehicle Seizures 089 - ALERT Fund 090 - Sheriff Narcotics Federal 091 - Sheriff Narcotics State TOTAL SPECIAL REVENUE
(75,000) (101,500) (615,000) (1,300,000) (2,091,500)
75,000 200,560 615,000 2,913,296 3,803,856
-
(571,258)
401,713
169,545
(8,699,270)
160,434,600
-
GRANT FUNDS TOTAL DIVISION - ALL FUNDS
(99,060) (1,613,296) (1,712,356) (1,712,356)
FY15 Expenditures by Fund Grant Funds 0.3%
Special Revenue Fund 2.4%
General Fund 97.4%
The primary source of funding for the operations of the Sheriff's Office is the General Fund.
FY15 Proposed Budget Summary - 123
% of Total
Net Expenditures by Department Sheriff Fund
Dept Dept Description
All Funds
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
GENERAL FUND 031
6101 Sheriff's Staff
031
6102 Planning Administration
631,762
590,386
754,578
950,581
1,051,254
2,909,319
3,619,086
4,210,230
4,023,768
4,146,973
031
6104 Budget & Finance
1,683,195
1,883,080
2,416,828
2,004,405
1,746,787
031
6105 Information Systems
9,903,851
10,225,328
10,325,361
10,906,585
10,711,577
(8,645,071)
(9,042,840)
031
6109 CAO Staff
576,979
556,556
714,029
031
6201 Chief Deputy Staff
1,290,378
1,634,865
1,510,991
1,855,702
2,097,633
031
6202 Fugitive
6,108,421
6,584,287
6,329,636
6,300,898
6,273,242
031
6203 Detectives
3,602,687
3,887,039
4,062,312
4,388,190
4,721,727
031
6204 SWAT
9,502,074
10,555,566
10,666,980
10,937,545
11,473,863
031
6205 Uniform Patrol
16,166,074
16,729,884
18,724,521
22,583,230
23,630,678
031
6206 Courts
11,036,985
10,820,012
10,537,306
11,225,160
10,353,857
031
6208 Training
2,340,809
2,780,425
2,904,797
3,127,743
3,183,657
031
6301 Jail Administration
8,201,643
7,367,101
6,931,046
8,101,236
7,679,248
031
6302 Jail Operations
58,711,139
61,867,956
60,011,055
67,743,342
67,826,490
031
6303 Jail Programs
3,788,582
3,946,658
3,892,632
4,149,011
4,168,828
136,453,896
143,048,228
143,992,301
149,652,324
150,022,974
GENERAL FUND TOTAL SPECIAL REVENUE FUND 088
6205 DUI Vehicle Siezures
089
6203 Sheriff Alert Fund
-
-
(267,996)
14,493
090
6204 Narcotics - Federal Fund
47,334
(402,692)
091
6204 Narcotics - State Fund
340,514
333,083
SPECIAL REVENUE FUND TOTAL
119,852
(55,116)
GRANT FUNDS TOTAL
216,062
(128,372)
SHERIFF TOTAL BY DEPARTMENT
136,789,811
142,864,740
-
-
-
-
-
2,356,975
-
-
579,282
-
-
2,909,610
-
-
-
-
149,652,324
150,022,974
(26,648)
(691,629) 146,210,282
DIVISIONS - ALL FUNDS 61
Sheriff Administration Total
15,944,852
16,732,132
18,350,080
9,240,267
8,613,752
62
Law Enforcement Total
50,242,851
53,016,963
57,040,295
60,418,469
61,734,656
63
Jail Total
SHERIFF TOTALS BY DIVISION
70,602,107
73,115,645
136,789,811
142,864,740
70,819,906 146,210,282
79,993,588 149,652,324
79,674,566 150,022,974 -
FY15 Proposed Budget Summary - 124
FTE Position Count Sheriff Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
11.0
11.0
11.0
10.0
11.0
1.0
GENERAL FUND 031
6101 Sheriff's Staff
031
6102 Planning Administration
13.0
13.0
13.0
13.0
14.0
1.0
031
6104 Budget & Finance
11.0
11.0
10.0
10.0
10.0
-
156.0
155.0
153.0
152.0
152.0
6.0
6.0
6.0
5.0
4.0
(1.0)
39.0
40.0
41.0
41.0
40.0
(1.0)
031
6105 Information Systems
031
6109 CAO Staff
031
6201 Chief Deputy Staff
-
031
6202 Fugitive
85.0
85.0
83.0
80.0
77.0
(3.0)
031
6203 Detectives
47.0
46.0
45.0
47.0
51.0
4.0
031
6204 SWAT
109.0
119.0
118.0
113.0
114.0
1.0
031
6205 Uniform Patrol
204.8
200.8
235.8
259.3
267.3
8.0
031
6206 Courts
138.0
133.0
138.0
120.0
109.0
(11.0)
031
6208 Training
25.0
27.0
29.0
30.0
31.0
1.0
031
6301 Jail Administration
28.0
26.0
25.0
29.0
28.0
(1.0)
031
6302 Jail Operations
1,041.0
1,032.0
1,021.0
1,011.0
1,002.0
(9.0)
59.0 1,972.8
59.0 1,963.8
59.0 1,987.8
57.0 1,977.3
57.0 1,967.3
(10.0)
197.0
196.0
193.0
031 6303 Jail Programs TOTAL POSITIONS - GENERAL FUND
031
61
Sheriff Administration
031
62
Law Enforcement
031 63 Jail GENERAL FUND POSITIONS BY DIV GRANT FUNDS TOTAL POSITIONS - ALL FUNDS
c
190.0
b
191.0
1.0
647.8
650.8
689.8
690.3
689.3
(1.0)
1,128.0 1,972.8
1,117.0 1,963.8
1,105.0 1,987.8
1,097.0 1,977.3
1,087.0 1,967.3
(10.0) (10.0)
3.0
3.0
1.0
1,975.8
1,966.8
1,988.8
1,977.3
1,967.3
(10.0)
a) 3 Clerical Specialist A's, 7 Correction Officers deleted b) FY14 - Moved 2 positions to HR, converted 1 position to temporary, deleted 3 positions to fund ladder increases c) 36 positions added - School Resource Officers, converted 1 Permanent (863891) to 2 Temps
FTE Positions by Department Jail 55%
Sheriff Administration 10%
Law Enforcement 35%
FY15 Proposed Budget Summary - 125
a
Prime Accounts Sheriff Summary Acct
Description
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
(2,666,176)
(2,949,741)
(3,277,154)
(2,614,600)
(719,389)
(702,342)
(1,055,587)
(704,000)
(727,995)
(1,284,921)
(1,136,464)
(1,062,324)
(1,246,148)
(1,153,000)
46 - Fines, Fees & Permits
(1,399,668)
(1,378,231)
(1,557,814)
(1,485,221)
(1,367,646)
(8,506)
(153,284)
(29,942)
(26,271)
(30,271)
(6,078,660)
(6,320,061)
(6,982,821)
(6,076,240)
(6,036,512)
51 - Salaries-Regular Pay
83,827,196
83,572,730
84,744,314
93,360,722
95,915,577
52 - Salaries-Other Compensation
10,834,018
13,578,885
11,286,689
11,102,967
11,058,461
55 - Fringe Benefits
29,474,993
33,253,071
35,333,913
41,517,459
40,331,129
0
0
0
(9,516,486)
(9,998,475)
124,136,207
130,404,686
131,364,915
136,464,662
137,306,692
60 - Supplies & Materials
5,177,040
5,350,048
5,713,589
5,323,157
5,196,087
64 - Services & Other Expenses
1,306,340
1,286,925
1,296,224
1,304,664
1,120,880
66 - Professional & Contracted Services
7,390,737
7,307,989
7,098,925
7,637,714
7,701,179
67 - Rent, Utilities & Maintenance
3,614,212
3,670,675
3,538,575
3,708,467
3,459,918
68 - Interfund Services
541,484
708,776
504,978
904,511
769,275
70 - Capital Asset Acquistions
346,892
629,066
1,497,406
788,360
700,000
18,376,705
18,953,479
19,649,696
19,666,873
18,947,339
94 - Other Sources & Uses
(61,229)
(2,668)
0
(25,060)
(25,000)
Other Financing Sources
(61,229)
(2,668)
0
(25,060)
(25,000)
142,451,684
149,355,497
151,014,612
156,106,476
156,229,031
99 - Planned Use of Fund Balances
0
0
0
(223,505)
0
Planned Fund Balance Change
0
0
0
(223,505)
0
0
0
0
(223,505)
0
96 - Operating Transfers In
0
(1,738)
(92,375)
(184,497)
(184,497)
Operating Transfers In
0
(1,738)
(92,375)
(184,497)
(184,497)
98 - Operating Transfers Out
80,873
14,531
52,885
30,090
14,952
Operating Transfers Out
80,873
14,531
52,885
30,090
14,952
80,873
12,792
(39,489)
(154,407)
(169,545)
136,453,896
143,048,228
143,992,301
149,652,324
150,022,974
47 - Other Revenue Revenue
56 - Salary Restriction Salaries & Fringe Benefits
Operating & Maintenance
Expenditures
Planned Fund Balance Change
Net Transfers SUMMARY TOTAL
FY15 Proposed Budget Summary - 126
(2,757,600)
Special Revenue Funds Narrative
Sheriff
The Sheriff Forfeiture Fund accounts for the proceeds of goods seized and forfeited under the provisions of T. C. A. Section 53‑11‑451 and T.C.A. 55-10-403k; includes the Narcotic Fund, Alert Fund and DUI Vehicle Seizures Fund .
Fund 088 - DUI Vehicle Seizures Fund (Section 620501) This fund accounts for the revenue derived from the sale of vehicles forfeited as a result of second and subsequent DUI violations. The funds are used to cover the cost of towing and storage of the seized vehicles.
Fund 089 - Sheriff Alert Fund (Section 620301) The program is intended to provide a partnership between law enforcement, the banking industry & the retail community in order to combat related crime. The Sheriff's Office receives, consistent with due process of law, property acquired and accumulated as a result of criminal offenses, other than those drug-related reported in funds 090 and 091. The proceeds are used to fund further law enforcement efforts. Funds may be used for any law enforcement effort except that these funds may not be used to supplement salaries of any public employee or law enforcement officer and may not supplant other local or state funds. ALERT is an acronym for Area Law Enforcement Retailers Team.
Fund 090 / 091 - Sheriff Narcotics-Federal Funds / State The Narcotics Fund is used to account for funds received in joint efforts with federal, state or other local authorities from the seizure and forfeiture of property related to certain drug cases. The use of the funds is restricted under federal guidelines for prescribed programs or activities, including drug investigations enforcement and certain nonrecurring purposes. This unit is responsible for conducting operations that result in the arrest of drug dealers on the street as well as the execution of search warrants where drug dealers live, store, and sell narcotics. This unit also seizes assets obtained by drug dealers through the sale of illegal drugs, helping make the narcotics unit self-sustaining. Fund 090 - Federal Narcotics Fund - Section 620403 Fund 091 - State Narcotics Fund - Section 620403
FY15 Proposed Budget Summary - 127
Grant Summary Information for FY15
Sheriff
The Shelby County Sheriff’s Office works to provide grant funding to augment current law enforcement and jail operations. The detail provided below offers a brief summary of grants funds appropriated to this office.
Sheriff Administration • JAG – Funds used for document imaging equipment that will improve the capabilities and efficiency of the Criminal History, Records and Identification Unit. Funds area also being used to purchase and install security cameras at the Civil Courthouse.
Law Enforcement • STOP Grant – Sex Crimes Against Women – Grant awarded by the Tennessee Office of Criminal Justice Programs for the purpose of reducing sexual violence against women. •
Tennessee Governors Highway Safety Office Network Coordinator – The Network Coordinator works with a network of other law enforcement and public service agencies in West Tennessee to increase public awareness of traffic and vehicle safety in an effort to decrease traffic related injuries and fatalities.
•
High Intensity Drug Trafficking Area - Funds allocated to Shelby County to disrupt the sale and transportation of illegal drugs and dismantle drug organizations.
•
Tennessee Governor’s Highway Safety Office Alcohol Countermeasures – Grant that allows the Metro DUI Unit to use overtime, training and equipment funds to conduct sobriety checkpoints, saturations and compliance checks throughout Shelby County with the goal of preventing and reducing crashes caused by impaired driving.
•
Homeland Security – ASSISI CJC Security Enhancements – This foundational grant will allow for the purchase of a visitor kiosk, kiosk identification materials and an x-ray machine that will be used to streamline the flow and maintain accountability of visitors entering 201 Poplar Avenue.
Jail •
State Criminal Alien Assistance – Provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens.
These grants are primarily funded by the State of Tennessee and the U.S. Department of Justice, with some having local match requirements.
FY15 Proposed Budget Summary - 128
Grant Program Detail for FY15 FUND
Sheriff
GRANT NAME
AMOUNT
Department 6105: Information Systems 191 196
Justice Assistance Grant - Edward Byrne JAG 2013 Justice Assistance Grant - Edward Byrne JAG 2012 Department Total
$ $
16,441 24,948 41,389
$ $
44,858 44,858
$
31,930 60,792 38,040 130,762
Department 6203: Detectives 160
STOP Grant - Sex Crimes Against Women Department Total Department 6204: Special Operations
421 422 467
HIDTA Taskforce 2013 HIDTA Assisi Foundation - CJC Security Department Total
$
Department 6205: Uniform Patrol 208 651
Alcohol Countermeasures FY14 FY14 GHSO Network Coordinator Department Total
$ $
165,731 4,021 169,752
Sheriff - State Criminal Alien Assistance Program Division Total - Grant Awards
$ $
184,497 184,497
DIVISION TOTAL
$
571,258
Department 6301: Jail Administration 751
GHSO = Governor's Highway Safety Office JAG = Justice Assistance Grant STOP = Services-Training-Officers-Prosecutors HIDTA = High Intensity Drug Trafficking Areas
FY15 Proposed Budget Summary - 129
FY15 Proposed Budget Summary - 130
JUDICIAL DIVISION
FY15 Proposed Budget Summary - 131
Division Totals by Fund Type Judicial
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
-
8,607,032 (1,885,219) (246,169) 878,932 3,731,660 654,120 20,352,739 9,851,226 41,944,321
FUND NAME
FY15 REVENUE
GENERAL FUND: 010 - General Fund 032 - Chancery Court 033 - Circuit Court 034 - Criminal Court 035 - Gen Sessions Court 036 - Probate Court 037 - Juvenile Court 038 - Attorney General TOTAL GENERAL FUND
(5,461,700) (3,425,000) (3,137,000) (4,102,000) (10,144,904) (575,000) (1,553,700) (98,500) (28,497,804)
14,068,732 1,539,781 2,890,831 4,980,932 13,876,564 1,229,120 21,683,767 9,947,680 70,217,407
222,672 2,046 224,718
(227,366) (25,000) (55,000) (330,000) (637,366)
395,037 115,800 55,000 508,169 1,074,006
-
(4,459,823)
4,684,541
(33,594,993)
75,975,953
SPECIAL REVENUE FUNDS: 084 - Gen Sess Clerk DP Fund 085 - Criminal Clerk DP Fees 095 - DUI Treatment Fines 096 - Drug Court TOTAL SPECIAL REVENUE GRANT FUNDS TOTAL DIVISION - ALL FUNDS
(167,671) (90,800) (178,169) (436,640)
(224,718) -
18.5% 2.0% 3.8% 6.6% 18.3% 1.6% 28.5% 13.1% 92.4%
-
0.5% 0.2% 0.1% 0.7% 1.4%
-
6.2%
41,944,321
100.0%
(436,640)
% of Total
FY15 Expenditures by Fund General Fund 92.4%
Special Revenue Fund 1.4% Grant Funds 6.2%
The General Fund provides the additional support necessary for Judicial operations beyond the amount covered by revenues collected for court fines and fees.
FY15 Proposed Budget Summary - 132
Net Expenditures By Department Judicial Division Fund Dept
Dept Description
All Funds FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
GENERAL FUND 010
7080 Public Defender
5,348,453
5,753,620
6,173,396
7,404,060
7,404,060
010
7085 Divorce Referee
213,926
250,597
288,100
317,007
316,773
010
7087 Jury Commission
831,005
811,424
869,282
886,309
886,199
018
7041 General Sessions Drug Court *
(112,905)
(138,527)
-
-
032
7011 Chancery Court
(2,761,929)
(2,585,180)
(1,807,114)
(2,089,153)
(1,885,219) (246,169)
-
033
7021 Circuit Court
(618,608)
(544,705)
(413,236)
(225,008)
034
7031 Criminal Court
(675,219)
(339,279)
620,332
82,292
878,932
035
7041 General Sessions Court
2,976,442
3,700,929
3,731,660
036
7051 Probate Court
543,122
576,866
546,648
670,980
654,120
037
7061 Juvenile Court Judge
14,372,241
14,887,279
15,239,656
16,122,676
16,375,306
037
7071 Juvenile Court Clerk
3,198,216
3,534,798
3,205,563
3,976,319
3,977,433
038
7090 Attorney General
9,069,267
9,447,823
9,442,233
9,750,135
9,851,226
31,902,310
34,424,864
37,141,303
40,596,547
41,944,321
GENERAL FUND TOTAL
2,494,740
2,770,148
SPECIAL REVENUE FUNDS 084
7041 General Sessions Court DP Fees
(83,764)
80,372
(48,239)
-
-
085
7031 Criminal Court DP Fees
(16,203)
(13,257)
(18,176)
-
-
095
7041 DUI Treatment Fines
-
-
(361,051)
-
-
096
7041 General Sessions Drug Court
-
-
(728,877)
-
-
(1,156,343)
-
-
(311,344)
-
-
40,596,547
41,944,321
SPECIAL REVENUE FUND TOTAL
(99,968)
67,115
GRANT FUNDS TOTAL
277,385
(313,881)
TOTAL JUDICIAL - ALL FUNDS
32,079,728
34,178,098
35,673,616
* Moved Drug Court from General Fund 018 to Special Revenue Fund 096 in FY13.
FY15 Proposed Budget Summary - 133
FTE Position Count Judicial Services Fund
Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 (a) Proposed
FY14-15 Change
90.5
90.5
95.5
123.5
124.0
0.5
GENERAL FUND 010
7080 Public Defender
010
7085 Divorce Referee
5.5
5.5
5.5
5.5
5.5
-
010
7087 Jury Commission
5.0
5.0
5.0
5.0
5.0
-
018
7041 General Sessions Drug Court
3.0
3.0
-
-
-
-
032
7011 Chancery Court
23.0
23.0
23.0
23.0
23.0
-
033
7021 Circuit Court
43.0
42.0
42.0
42.0
41.0
(1.0)
034
7031 Criminal Court
035
7041 General Sessions Court
86.0
86.0
84.0
83.0
83.0
-
177.0
177.0
177.0
175.8
175.8
-
036
7051 Probate Court
13.0
13.0
13.0
13.0
13.0
-
037
7061 Juvenile Court Judge
219.7
217.7
217.7
221.7
221.7
-
037
7071 Juvenile Court Clerk
84.0
83.0
82.0
81.0
81.0
-
105.0 854.7
107.0 852.7
107.0 851.7
108.0 881.5
108.0 881.0
(0.5)
038 7090 Attorney General TOTAL POSITIONS - GENERAL FUND SPECIAL REVENUE FUND 096 7041 General Sessions Drug Court TOTAL POSITIONS - SPECIAL REVENUE FUND GRANT FUNDS TOTAL POSITIONS - ALL FUNDS
-
-
4.0 4.0
4.0 4.0
4.0 4.0
-
49.3
51.3
53.3
44.1
43.6
(0.5)
904.0
904.0
909.0
929.6
928.6
(1.0)
(a) FY14 Changes: 27 new positions added to Public Defender for juvenile defense; 7 positions converted from temp to full time in relation to PPACA (6 Juvenile Court; 1 PD); 1 new position for Attorney General; 5.2 positions deleted for funding purposes
(b) FY15 changes : Position #863969 converted from PT to FT in Public Defender; position# 862422 deleted by Circuit Court
FTE Positions by Department Other Judicial 15%
Chancery Court 3% Circuit Court 5%
Attorney General 12%
Criminal Court 9%
Juvenile Court 34%
General Sessions Court 20% Probate Court 2%
FY15 Proposed Budget Summary - 134
(b)
Prime Accounts Judicial Acct
Description
41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(464,479)
(457,659)
(455,915)
(470,000)
(460,000)
(4,022,629)
(3,794,067)
(4,280,824)
(5,785,700)
(5,942,700)
(124,896)
(132,667)
(126,681)
(146,000)
(107,500)
(38,544)
(23,739)
(8,915)
(15,000)
(2,700)
(24,025,319)
(23,804,568)
(21,524,729)
(22,846,640)
(21,911,904)
(43,266)
(17,444)
(18,154)
(6,000)
(16,000)
(140,232)
(87,850)
(58,710)
(86,000)
(57,000)
(28,859,366)
(28,317,996)
(26,473,929)
(29,355,340)
(28,497,804)
42,249,995
42,276,132
42,335,494
45,784,528
46,918,770
241,126
754,398
208,484
323,773
317,716
12,848,307
14,656,415
15,460,603
18,626,459
18,157,301
0
0
0
(1,915,320)
(1,675,512)
55,339,428
57,686,946
58,004,581
62,819,440
63,718,275
714,181
810,698
800,450
1,032,439
932,811
64 - Services & Other Expenses
1,203,175
1,164,401
1,149,624
1,390,425
1,402,062
66 - Professional & Contracted Services
1,282,354
1,092,000
1,139,213
2,397,218
2,003,737
67 - Rent, Utilities & Maintenance
1,024,446
872,879
923,549
979,817
860,741
68 - Interfund Services
1,067,808
962,380
888,336
1,051,068
1,299,781
70 - Capital Asset Acquistions
6,995
9,880
55,068
74,355
0
5,298,958
4,912,237
4,956,239
6,925,322
6,499,132
94 - Other Sources & Uses
0
(400)
0
0
0
Other Financing Sources
0
(400)
0
0
0
60,638,386
62,598,783
62,960,820
69,744,762
70,217,407
99 - Planned Use of Fund Balances
0
0
0
(23,181)
0
Planned Fund Balance Change
0
0
0
(23,181)
0
0
0
0
(23,181)
0
96 - Operating Transfers In
(71,222)
(70,750)
(71,621)
(100,755)
(101,650)
Operating Transfers In
(71,222)
(70,750)
(71,621)
(100,755)
(101,650)
98 - Operating Transfers Out
194,511
214,827
726,032
331,061
326,368
Operating Transfers Out
194,511
214,827
726,032
331,061
326,368
123,289
144,077
654,411
230,306
224,718
31,902,310
34,424,864
37,141,303
40,596,547
41,944,321
Operating & Maintenance
Expenditures
Planned Fund Balance Change
Net Transfers Judicial Total
FY15 Proposed Budget Summary - 135
Prime Accounts 7011 Chancery Court Acct
Description
46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(4,247,684)
(3,972,203)
(3,151,142)
(3,600,000)
(3,400,000)
(402)
(29,150)
(25,767)
(29,000)
(25,000)
(4,248,086)
(4,001,353)
(3,176,909)
(3,629,000)
(3,425,000)
996,612
908,796
876,339
1,010,703
1,020,381
0
15,758
0
0
0
328,706
332,777
333,454
416,061
406,317
0
0
0
(56,720)
(56,720)
1,325,318
1,257,332
1,209,793
1,370,044
1,369,978
60 - Supplies & Materials
16,655
19,116
14,257
24,866
16,200
64 - Services & Other Expenses
93,885
93,309
88,584
99,477
113,500 1,500
48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services
750
378
0
2,000
5,281
4,462
4,207
1,500
1,500
44,269
41,576
33,329
41,960
37,103
160,840
158,842
140,377
169,803
169,803
1,486,158
1,416,173
1,350,170
1,539,847
1,539,781
98 - Operating Transfers Out
0
0
19,625
0
0
Operating Transfers Out
0
0
19,625
0
0
0
0
19,625
0
0
(2,761,929)
(2,585,180)
(1,807,114)
(2,089,153)
(1,885,219)
67 - Rent, Utilities & Maintenance 68 - Interfund Services Operating & Maintenance Expenditures
Net Transfers Chancery Court Total
FY15 Proposed Budget Summary - 136
Prime Accounts 7021 Circuit Court Acct
Description
46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(3,317,525)
(3,276,998)
(3,085,314)
(3,160,000)
(3,127,000)
(19,602)
(9,778)
(10,186)
(10,000)
(10,000)
(3,337,127)
(3,286,776)
(3,095,500)
(3,170,000)
(3,137,000)
1,919,245
1,854,750
1,813,160
1,978,380
1,962,157
16,079
38,012
3,609
5,771
5,771
554,997
613,286
609,426
769,907
718,499
0
0
0
(83,170)
(83,170)
2,490,321
2,506,048
2,426,195
2,670,888
2,603,257
60 - Supplies & Materials
34,700
43,469
42,815
44,600
47,175
64 - Services & Other Expenses
93,887
98,662
89,765
122,400
117,600 1,600
48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance 68 - Interfund Services 70 - Capital Asset Acquistions
188
0
96
2,600
9,350
7,575
5,110
7,769
1,000
90,074
76,438
67,356
96,735
120,199
0
9,880
0
0
0
228,198
236,023
205,141
274,104
287,574
2,718,519
2,742,071
2,631,337
2,944,992
2,890,831
98 - Operating Transfers Out
0
0
50,927
0
0
Operating Transfers Out
0
0
50,927
0
0
0
0
50,927
0
0
(618,608)
(544,705)
(413,236)
(225,008)
(246,169)
Operating & Maintenance Expenditures
Net Transfers Circuit Court Total
FY15 Proposed Budget Summary - 137
Prime Accounts 7031 Criminal Court Acct
Description
46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(5,264,622)
(5,019,330)
(4,076,733)
(4,896,640)
(4,090,000)
(41,082)
(15,007)
(11,591)
0
(10,000)
(3,045)
(1,882)
(2,367)
(2,000)
(2,000)
(5,308,750)
(5,036,220)
(4,090,691)
(4,898,640)
(4,102,000)
3,278,514
3,178,976
3,198,539
3,426,630
3,471,678
11,759
73,921
9,025
12,000
5,000
1,043,791
1,143,871
1,208,644
1,434,835
1,412,579
0
0
0
(195,057)
(205,249)
4,334,064
4,396,768
4,416,209
4,678,408
4,684,008
60 - Supplies & Materials
80,256
83,161
89,911
92,419
101,143
64 - Services & Other Expenses
39,681
42,660
33,834
34,485
33,685
0
0
0
1,800
1,000
27,465
41,824
43,306
22,894
9,170
68 - Interfund Services
152,065
132,527
127,355
150,926
151,926
Operating & Maintenance
299,467
300,172
294,406
302,524
296,924
4,633,531
4,696,941
4,710,615
4,980,932
4,980,932
98 - Operating Transfers Out
0
0
408
0
0
Operating Transfers Out
0
0
408
0
0
0
0
408
0
0
(675,219)
(339,279)
620,332
82,292
878,932
47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance
Expenditures
Net Transfers Criminal Court Total
FY15 Proposed Budget Summary - 138
Prime Accounts 7041 General Sessions Court Acct
Description
41 - Other Local Taxes 43 - Intergovernmental Revenues-State of Tennessee 46 - Fines, Fees & Permits 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(464,479)
(457,659)
(455,915)
(470,000)
0
0
(20,000)
(20,000)
(460,000) 0
(9,660,606)
(9,948,962)
(9,587,867)
(9,500,000)
(9,664,904)
(117,183)
(47,040)
(20,390)
(45,000)
(20,000)
(10,242,268)
(10,453,660)
(10,084,172)
(10,035,000)
(10,144,904)
8,776,878
8,818,848
8,728,153
9,186,594
9,424,205
52,409
160,533
48,838
118,454
118,454
2,604,230
2,998,772
3,127,206
3,654,935
3,568,215
0
0
0
(378,274)
(378,274)
11,433,517
11,978,153
11,904,197
12,581,709
12,732,600
74,485
96,842
92,397
140,795
143,694
64 - Services & Other Expenses
242,790
210,620
173,875
200,296
190,915
66 - Professional & Contracted Services
434,205
367,729
352,477
411,624
375,251
49,043
67,056
71,501
68,885
49,405
390,064
364,882
364,081
332,620
384,699
1,190,587
1,107,129
1,054,331
1,154,220
1,143,964
12,624,104
13,085,282
12,958,528
13,735,929
13,876,564
98 - Operating Transfers Out
0
0
102,086
0
0
Operating Transfers Out
0
0
102,086
0
0
0
0
102,086
0
0
2,381,836
2,631,621
2,976,442
3,700,929
3,731,660
67 - Rent, Utilities & Maintenance 68 - Interfund Services Operating & Maintenance Expenditures
Net Transfers General Sessions Court Total
FY15 Proposed Budget Summary - 139
Prime Accounts 7051 Probate Court Acct
Description
46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(539,022)
(557,592)
(572,246)
(550,000)
(575,000)
(539,022)
(557,592)
(572,246)
(550,000)
(575,000)
777,338
794,582
792,519
831,754
852,171
5,771
6,500
0
0
0
237,197
274,631
266,962
317,481
307,263
1,020,306
1,075,713
1,059,481
1,149,235
1,159,434
6,845
13,623
9,125
11,145
11,145
10,754
6,559
10,261
12,000
12,000
0
0
0
1,900
1,400
2,800
2,997
3,000
2,324
2,324
68 - Interfund Services
41,440
35,566
32,765
44,376
42,817
Operating & Maintenance
61,839
58,745
55,151
71,745
69,686
1,082,145
1,134,458
1,114,632
1,220,980
1,229,120
98 - Operating Transfers Out
0
0
4,262
0
0
Operating Transfers Out
0
0
4,262
0
0
0
0
4,262
0
0
543,122
576,866
546,648
670,980
654,120
64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance
Expenditures
Net Transfers Probate Court Total
FY15 Proposed Budget Summary - 140
Prime Accounts 7061 Juvenile Court Judge Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(87,195)
(92,679)
(83,598)
(100,000)
(90,000)
(80,008)
(85,401)
(54,298)
(100,000)
(55,000)
(14,878)
(13,062)
(8,915)
(15,000)
(2,700)
(2,184)
(2,423)
(5,083)
(6,000)
(6,000)
(184,265)
(193,565)
(151,894)
(221,000)
(153,700)
9,454,548
9,661,965
9,596,058
9,697,231
9,985,667
72,185
199,953
76,925
107,664
108,607
3,042,085
3,518,448
3,726,527
4,273,774
4,167,862
0
0
0
(318,920)
(318,920)
12,568,817
13,380,365
13,399,511
13,759,749
13,943,215
60 - Supplies & Materials
427,614
452,149
433,246
426,740
395,840
64 - Services & Other Expenses
130,315
123,820
144,352
148,760
148,760
66 - Professional & Contracted Services
664,234
562,192
605,950
1,447,782
1,341,642
47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
67 - Rent, Utilities & Maintenance
837,824
652,150
663,144
653,686
636,500
68 - Interfund Services
(11,670)
(22,207)
(51,086)
(4,191)
128,718
6,995
0
0
0
0
2,055,313
1,768,104
1,795,605
2,672,777
2,651,460
14,624,130
15,148,469
15,195,116
16,432,526
16,594,675
99 - Planned Use of Fund Balances
0
0
0
(23,181)
0
Planned Fund Balance Change
0
0
0
(23,181)
0
0
0
0
(23,181)
0
96 - Operating Transfers In
(67,625)
(67,625)
(67,625)
(67,688)
(67,688)
Operating Transfers In
(67,625)
(67,625)
(67,625)
(67,688)
(67,688)
98 - Operating Transfers Out
0
0
264,060
2,019
2,019
Operating Transfers Out
0
0
264,060
2,019
2,019
(67,625)
(67,625)
196,435
(65,669)
(65,669)
14,372,241
14,887,279
15,239,656
16,122,676
16,375,306
70 - Capital Asset Acquistions Operating & Maintenance Expenditures
Planned Fund Balance Change
Net Transfers Juvenile Court Judge Total
FY15 Proposed Budget Summary - 141
Prime Accounts 7071 Juvenile Court Clerk Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(907,029)
(631,749)
(1,016,402)
(700,000)
(800,000)
(667,947)
(705,847)
(598,507)
(700,000)
(600,000)
(1,574,975)
(1,337,596)
(1,614,909)
(1,400,000)
(1,400,000)
3,146,327
3,044,148
2,994,840
3,184,487
3,280,447
35,874
81,840
35,965
56,042
56,042
1,120,645
1,222,682
1,243,923
1,462,130
1,411,821
0
0
0
(100,000)
(100,000)
4,302,846
4,348,671
4,274,729
4,602,659
4,648,310
60 - Supplies & Materials
38,593
54,935
72,005
137,610
119,050
64 - Services & Other Expenses
46,861
49,782
44,905
82,017
67,267
135,002
134,663
144,000
148,440
150,303
67 - Rent, Utilities & Maintenance
49,523
65,788
59,918
75,349
77,100
68 - Interfund Services
22,155
6,853
4,889
36,315
27,062
292,134
312,021
325,718
479,731
440,782
4,594,980
4,660,692
4,600,447
5,082,390
5,089,092
96 - Operating Transfers In
(3,597)
(3,125)
(3,996)
(33,067)
(33,962)
Operating Transfers In
(3,597)
(3,125)
(3,996)
(33,067)
(33,962)
98 - Operating Transfers Out
181,808
214,827
224,021
326,996
322,303
Operating Transfers Out
181,808
214,827
224,021
326,996
322,303
178,211
211,702
220,025
293,929
288,341
3,198,216
3,534,798
3,205,563
3,976,319
3,977,433
Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
66 - Professional & Contracted Services
Operating & Maintenance Expenditures
Net Transfers Juvenile Court Clerk Total
FY15 Proposed Budget Summary - 142
Prime Accounts 7080 Public Defender Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(2,990,800)
(3,031,500)
(3,115,100)
(4,927,700)
0
0
(20,000)
0
0
(44,411)
(42,123)
(175,248)
(160,000)
(175,000)
0
0
(69)
0
0
(3,035,211)
(3,073,623)
(3,310,418)
(5,087,700)
(5,181,700)
6,376,807
6,463,722
6,804,136
8,655,727
8,928,252
22,320
65,514
7,381
0
0
1,780,813
2,096,674
2,366,365
3,352,878
3,280,831
0
0
0
(487,479)
(237,479)
8,179,941
8,625,910
9,177,882
11,521,125
11,971,604
60 - Supplies & Materials
25,088
29,410
31,377
91,900
86,000
64 - Services & Other Expenses
52,670
67,413
72,206
156,250
188,468
66 - Professional & Contracted Services
14,698
11,439
19,134
394,512
113,481
67 - Rent, Utilities & Maintenance
22,324
11,201
39,226
72,975
35,307
68 - Interfund Services
88,943
82,270
88,919
135,643
190,900
47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
70 - Capital Asset Acquistions
(5,006,700)
0
0
55,068
119,355
0
203,723
201,733
305,931
970,635
614,156
94 - Other Sources & Uses
0
(400)
0
0
0
Other Financing Sources
0
(400)
0
0
0
8,383,664
8,827,243
9,483,813
12,491,760
12,585,760
5,348,453
5,753,620
6,173,396
7,404,060
7,404,060
Operating & Maintenance
Expenditures Public Defender Total
FY15 Proposed Budget Summary - 143
Prime Accounts 7085 Divorce Referee Acct
Description
46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(283,501)
(281,513)
(277,672)
(280,000)
(280,000)
(283,501)
(281,513)
(277,672)
(280,000)
(280,000)
366,605
376,657
397,920
404,646
416,785
0
5,200
0
0
0
55 - Fringe Benefits
126,279
146,753
162,191
186,782
174,409
Salaries & Fringe Benefits
492,884
528,609
560,111
591,428
591,194
Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation
60 - Supplies & Materials
340
215
700
700
900
64 - Services & Other Expenses
1,712
858
2,236
2,000
2,127
68 - Interfund Services
2,491
2,428
2,725
2,879
2,552
Operating & Maintenance
4,543
3,501
5,661
5,579
5,579
497,427
532,110
565,772
597,007
596,773
213,926
250,597
288,100
317,007
316,773
Expenditures Divorce Referee Total
FY15 Proposed Budget Summary - 144
Prime Accounts 7087 Jury Commission Acct
Description
51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
215,259
215,259
217,412
217,411
0
3,250
0
0
223,933 0
81,880
92,042
98,198
108,332
106,700
297,140
310,551
315,610
325,743
330,633
1,170
929
2,410
2,724
2,724
470,195
436,239
441,928
486,740
481,740
66 - Professional & Contracted Services
14,509
15,960
17,556
17,560
17,560
68 - Interfund Services
47,991
47,745
51,977
53,542
53,542
533,865
500,873
513,872
560,566
555,566
831,005
811,424
829,482
886,309
886,199
98 - Operating Transfers Out
0
0
39,800
0
0
Operating Transfers Out
0
0
39,800
0
0
0
0
39,800
0
0
831,005
811,424
869,282
886,309
886,199
64 - Services & Other Expenses
Operating & Maintenance Expenditures
Net Transfers Jury Commission Total
FY15 Proposed Budget Summary - 145
Prime Accounts 7090 Attorney General Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(37,605)
(38,140)
(45,724)
(38,000)
(46,000)
(44,888)
(47,266)
(52,383)
(46,000)
(52,500)
(23,667)
(10,677)
0
0
0
0
(13)
(1,412)
0
0
(106,159)
(96,097)
(99,519)
(84,000)
(98,500)
6,941,863
6,958,429
6,916,416
7,190,965
7,353,095
24,729
103,917
26,742
23,842
23,842
1,927,684
2,216,480
2,317,706
2,649,344
2,602,806
0
0
0
(295,700)
(295,700)
8,894,275
9,278,825
9,260,863
9,568,451
9,684,042
8,434
16,849
12,206
8,940
8,940
64 - Services & Other Expenses
20,426
34,479
47,678
46,000
46,000
66 - Professional & Contracted Services
18,768
(362)
0
0
0
67 - Rent, Utilities & Maintenance
20,836
19,827
34,136
48,435
48,435
68 - Interfund Services
199,984
194,301
166,025
160,263
160,263
Operating & Maintenance
268,448
265,094
260,045
263,638
263,638
9,162,724
9,543,920
9,520,908
9,832,089
9,947,680
98 - Operating Transfers Out
12,703
0
20,844
2,046
2,046
Operating Transfers Out
12,703
0
20,844
2,046
2,046
12,703
0
20,844
2,046
2,046
9,069,267
9,447,823
9,442,233
9,750,135
9,851,226
Expenditures
Net Transfers Attorney General Total
FY15 Proposed Budget Summary - 146
Program Budget for Fiscal 2015
Special Revenue Funds - Judicial
Fund 084 - General Sessions Court Clerk DP Fund (Sections 704101 & 704111) This fund accounts for fees collected by the General Sessions Court Clerk. The funds collected are earmarked for computer hardware purchases or replacement, but may also be used for other usual and necessary computer related expenses at the discretion of the clerk. Fund 085 - Criminal Court Clerk DP Fees (Section 703101) This fund accounts for fees collected by the Criminal Court Clerk. These funds are reserved for the purchase or replacement of computer equipment, upgrades, imaging systems and related supplies and maintenance. Fund 095 - DUI Treatment Fines (Section 704123) Under T.C.A. 55-10-451, an extra $100 fine is assessed by the courts for "driving under the influence" cases. The use of these funds is restricted for use in alcohol & drug treatment programs through services offered by certain qualified organizations. This fund is used to account for these revenues and the related expenditures. This section was moved from the General Fund 013-480401 in Community Services to Special Revenue Fund in 095-704123 in General Sessions Court for FY13. DUI funds will be used in conjunction with services provided by the Shelby County Drug Court program. Fund 096 - Drug Court (Section 704122) Under TCA 16-22-109 an additional $75 fine is assessed for certain drug related offenses. The County receives $70 of these fines collected by General Sessions and Criminal courts and by some municipal courts within the County. The General Sessions "Drug Court" also assesses fines under TCA 40-36-306 (f). The revenues are to be used exclusively for the creation and maintenance of state drug court treatment programs per TCA 16-22-104. The Drug Court Program offers services intended to reduce the jail population by offering an alternative to incarceration to adult, non violent drug offenders. This is a minimum of a one year program in which clients obtain help through participation in a judicially supervised treatment program. Offenders who successfully complete the program and graduate may qualify to have their criminal record expunged. This program was moved from the General Fund 018 to the Special Revenue Fund in FY13.
FY15 Proposed Budget Summary - 147
Grant Summary Information for FY15
Judicial
The Judicial Division administers the following grants: The Shelby County Drug Treatment Court • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant program supports a broad range of activities that prevent and control crime and improve the criminal justice system. The Drug Court portion of the grant program is for the treatment of drug offenders. • Adult Drug Court Enhancement Program - This grant is from the Bureau of Justice Assistance and provides gender-based mental health and substance abuse treatment counseling for adults with a co-occurring disorder and/or trauma. • Residential Drug Treatment - This grant, offered by the State of Tennessee Office of Criminal Justice Programs, provides residential drug and alcohol treatment. Juvenile Court Clerk • Child Support IV-D - Funded by Tennessee Department of Human Services to handle all Title IV-D related process papers and subpoenas properly issued by Tennessee Judicial Authorities and IV-D administrative authorities. Juvenile Court Judge • Child Support Services - Tennessee Department of Human Services provides funding to Juvenile Court through two separate grants, for child support operations and advocacy services. • Child and Family Intervention - Tennessee Department of Children’s Services provides funding for child and family intervention services delivered by the Juvenile Court’s Children’s Bureau. Services include case management and family support to children at high risk of dependent and neglect status adjudication. • State Supplement Juvenile Court Improvement - Tennessee Commission on Children and Youth grant provides funding for improvement of Juvenile Court operations by supplementing salaries in support of the Court Appointed Special Advocates (CASA). • Access and Visitation - State of Tennessee Administrative Office of the Courts provides funding for the provision of mediation services involving child support cases in which parents have custody disputes and provision of legal information to these parents regarding their options. • Justice Assistance Grant (JAG) - The Edward Byrne Memorial Justice Assistance Grant provides funding for salaries and benefits of one Youth Court Coordinator. • Annie E. Casey Foundation - Juvenile Detention Alternatives Initiative (JDAI) provides funding to Juvenile Court for learning and teaching alternatives to detention for juvenile offenders. • Juvenile Accountability Block Grant - The goal of the Juvenile Accountability Block Grants (JABG) program is to reduce juvenile offending through accountability-based programs focused on juvenile offenders and the juvenile justice system. District Attorney General • Justice Assistance Grant (JAG) - The U.S. Department of Justice is the grantor for the Edward Byrne Justice Assistance Grant that funds two criminal investigators for the Gang Task Force. The State of Tennessee Office of Criminal Justice Program funds the West Tennessee Drug and Violent Crime Task Force.
FY15 Proposed Budget Summary - 148
Grant Program Detail for FY15
Judicial
FUND SECTION GRANT PROGRAM
AMOUNT
Department 7041: General Sessions Criminal Court Judges 190 196 625 850
704122 704122 704122 704122
Byrne/Justice Assistance Grant (JAG)-2012 Drug Court Byrne/Justice Assistance Grant (JAG)-2012 Drug Court Drug Court Grant Residential Drug Treatment Grant Department Total
$
$
23,294 31,000 250,000 550,000 854,294
Department 7061: Juvenile Court 123 147 190 191 294 550 552 595 688
706152 706152 706154 706154 706154 706153 706153 706151 706153
J C Child Services Bureau - Court Appointed Spec Advocate Child & Family Intervention Justice Assistance Grant JAG 2012 Juvenile Court Juvenile Accountability Block Grant Title IV-D Grant Child Advocacy Services Juvenile Detention Alternatives Initiative (JDAI) - Annie E. Casey Child Support Mediation Department Total
$
$
9,000 67,688 19,582 100,271 18,174 1,567,160 258,742 21,000 12,000 2,073,618
$ $
625,647 625,647
$ $
267,875 267,875
$
Department 7071: Juvenile Court Clerk 163
707101
Title IV-D (Process Paper) Grant Department Total Department 7080: Public Defender
191
708002
JAG Public Defender - Juvenile Cases Department Total Department 7090: Attorney General
192 294 479
709001 709001 709001
JAG Multi-Agengy Gang Unit (MGU) Juvenile Accountability FY14 JAG - Drug Task Force Department Total
$
121,946 19,006 497,437 638,389
DIVISION TOTAL
$
4,459,823
JAG = Justice Assistance Grant
FY15 Proposed Budget Summary - 149
FY15 Proposed Budget Summary - 150
OTHER ELECTED OFFICIALS
FY15 Proposed Budget Summary - 151
Division Totals by Fund Type Other Elected Officials
All Funds FY15 EXPENDITURES
FY15 TRANSFERS
FY15 USE OF FUND BALANCE
NET OPERATIONS
(4,695,992) (2,085,006) (15,871,045) 10,492,619 3,190,869 (8,968,555)
FUND NAME
FY15 REVENUE
GENERAL FUND: 016 - MVR Supplies Fund* 040 - County Clerk 041 - Register 042 - Trustee 043 - Assessor 044 - County Commission TOTAL GENERAL FUND
(75,000) (9,650,200) (3,852,000) (23,493,000) (26,250) (37,096,450)
75,000 4,954,208 1,766,994 7,621,955 10,518,869 3,190,869 28,127,895
-
-
(300,845)
283,883
-
16,962
(37,397,295)
28,411,778
-
16,962
SPECIAL REVENUE FUND: 076 - Register DP Fees TOTAL DIVISION - ALL FUNDS
(8,968,555)
*Motor Vehicle Registration Supplies Fund within the County Clerk's office.
FY15 Expenditures by Fund
Special Revenue Funds 1.0%
General Fund 99.0%
The primary source of funding for Other Elected Officials is the General Fund.
FY15 Proposed Budget Summary - 152
% of Total
0.3% 17.4% 6.2% 26.8% 37.0% 11.2% 99.0%
1.0% 100.0%
Net Expenditures By Department Other Elected Officials Fund Dept
Dept Description
GENERAL FUND 040 8006 County Clerk (1) 041 8007 Register 042 8008 Trustee 043 8004 Assessor 044 8001 Commissioner's Contingency 044 8002 Legislative Operations 044 8003 Equal Opportunity Compliance GENERAL FUND TOTAL
All Funds FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(4,725,968) (1,637,276) (15,347,183) 9,601,197 1,759,730 681,864
(4,535,555) (1,743,026) (15,478,794) 9,650,697 1,704,463 597,471
(4,929,809) (2,566,219) (15,132,073) 10,134,216 2,792,025 676,403
(4,649,349) (2,098,830) (15,871,045) 7,692,618 200,000 2,254,898 750,745
(4,695,992) (2,085,006) (15,871,045) 10,492,619 200,000 2,227,519 763,350
(9,667,636)
(9,804,743)
(9,025,457)
(11,720,963)
(8,968,555)
SPECIAL REVENUE FUND 076 8007 Register DP Fees
8,615
(7,528)
(129,575)
-
-
SPECIAL REVENUE FUND TOTAL
8,615
(7,528)
(129,575)
-
-
(9,812,271)
(9,155,032)
OTHER ELECTED OFFICIALS TOTAL
(9,659,022)
(1) includes restricted Fund 016 - Motor Vehicle Registration Supplies Fund
FY15 Proposed Budget Summary - 153
(11,720,963)
(8,968,555)
FTE Position Count Other Elected Officials Fund Dept
All Funds
Dept Description
FY11 Budget
FY12 Budget
FY13 Budget
FY14 Budget
FY15 Proposed
FY14-15 Change
91.0
-
24.0
-
GENERAL FUND 040
8006 County Clerk
95.0
91.0
91.0
91.0
041
8007 Register
24.0
24.0
24.0
24.0
75.0
72.0
72.0
72.0
a
140.0
137.0
137.0
138.0
b
8002 Legislative Operations
24.0
24.0
24.0
24.0
24.0
-
044 8003 Equal Opportunity Compliance TOTAL POSITIONS - GENERAL FUND
11.0 369.0
11.0 359.0
11.0 359.0
11.0 360.0
11.0 360.0
-
1.0 1.0
1.0 1.0
370.0
360.0
042
8008 Trustee
043
8004 Assessor
044
72.0
-
138.0
-
SPECIAL REVENUE FUND 076 8007 Register DP Fund TOTAL POSITIONS - SPECIAL REVENUE TOTAL POSITIONS - ALL FUNDS
359.0
360.0
360.0
-
a) Converted six temporary positions to two permanent positions; transferred two FTE to Information Technology Services b) Converted temporary position to permanent position
FTE Positions by Department
Register 7%
Trustee 20%
County Clerk 25%
Equal Opportunity Compliance 3%
Assessor 38% Legislative Operations 7%
FY15 Proposed Budget Summary - 154
Prime Accounts Other Elected Officials Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 46 - Fines, Fees & Permits 47 - Other Revenue 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(23,250)
(23,251)
(23,239)
(22,875)
(21,250)
(175,678)
(167,456)
(855,623)
(4,275,000)
(1,475,000)
(5,419)
(5,972)
(6,097)
(5,000)
(5,000)
(34,452,676)
(34,401,622)
(35,403,525)
(35,466,500)
(35,566,000)
0
(10,679)
0
0
0
(48,695)
(35,906)
(29,744)
(29,200)
(29,200)
(34,705,718)
(34,644,886)
(36,318,229)
(39,798,575)
(37,096,450)
15,861,738
15,210,605
15,350,125
15,928,189
16,312,060
158,671
338,476
186,119
165,368
143,743
5,114,462
5,648,267
5,935,293
6,839,961
6,697,233
0
0
0
(514,632)
(528,594)
21,134,871
21,197,348
21,471,536
22,418,886
22,624,442
424,178
361,935
340,448
554,737
479,921
1,145,219
1,093,615
1,370,197
1,570,710
1,474,335
66 - Professional & Contracted Services
909,861
773,622
2,113,819
1,747,099
1,817,161
67 - Rent, Utilities & Maintenance
679,672
701,671
762,359
779,212
717,418
68 - Interfund Services
687,277
603,898
611,549
748,248
814,618
57,002
108,053
121,496
81,500
0
3,903,211
3,642,795
5,319,867
5,481,506
5,303,453
95 - Contingencies & Restrictions
0
0
0
200,000
200,000
Contingencies & Restrictions
0
0
0
200,000
200,000
25,038,081
24,840,143
26,791,403
28,100,392
28,127,895
99 - Planned Use of Fund Balances
0
0
0
(22,780)
0
Planned Fund Balance Change
0
0
0
(22,780)
0
0
0
0
(22,780)
0
98 - Operating Transfers Out
0
0
501,368
0
0
Operating Transfers Out
0
0
501,368
0
0
0
0
501,368
0
0
(9,667,636)
(9,804,743)
(9,025,457)
(11,720,963)
(8,968,555)
64 - Services & Other Expenses
70 - Capital Asset Acquistions Operating & Maintenance
Expenditures
Planned Fund Balance Change
Net Transfers Other Elected Officials Total
FY15 Proposed Budget Summary - 155
Prime Accounts 8001 Commissioner's Contingency Acct
Description
General Fund
FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
95 - Contingencies & Restrictions
0
0
0
200,000
200,000
Contingencies & Restrictions
0
0
0
200,000
200,000
0
0
0
200,000
200,000
0
0
0
200,000
200,000
Expenditures Commissioner's Contingency Total
FY15 Proposed Budget Summary - 156
Prime Accounts 8002 Legislative Operations Acct
Description
46 - Fines, Fees & Permits Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(825)
(395)
0
(500)
0
(825)
(395)
0
(500)
0
971,382
957,256
915,030
1,015,281
1,034,328
16,467
31,291
10,370
8,806
8,806
310,120
338,119
335,319
401,694
386,442
1,297,969
1,326,667
1,260,719
1,425,782
1,429,576
22,704
20,044
67,733
66,449
116,449
64 - Services & Other Expenses
136,963
111,484
100,929
126,600
184,600
66 - Professional & Contracted Services
203,157
158,635
1,234,376
559,673
402,500
67 - Rent, Utilities & Maintenance
16,534
14,804
37,465
6,942
0
68 - Interfund Services
83,229
73,225
49,525
87,452
94,394
462,587
378,191
1,490,028
847,116
797,943
1,760,555
1,704,858
2,750,747
2,272,898
2,227,519
99 - Planned Use of Fund Balances
0
0
0
(17,500)
0
Planned Fund Balance Change
0
0
0
(17,500)
0
0
0
0
(17,500)
0
98 - Operating Transfers Out
0
0
41,278
0
0
Operating Transfers Out
0
0
41,278
0
0
0
0
41,278
0
0
1,759,730
1,704,463
2,792,025
2,254,898
2,227,519
Operating & Maintenance Expenditures
Planned Fund Balance Change
Net Transfers Legislative Operations Total
FY15 Proposed Budget Summary - 157
Prime Accounts 8003 Equal Opportunity Compliance Acct
Description
51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
FY11 Actual
General Fund FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
484,202
406,460
466,255
531,472
6,937
7,496
5,977
3,207
547,418 3,207
141,602
139,407
162,551
206,301
202,960
0
0
0
(80,250)
(80,250)
632,740
553,362
634,782
660,730
673,335
3,536
4,188
3,194
14,100
15,400
24,924
22,528
18,020
35,825
37,325
0
0
0
9,723
9,723
1,263
790
874
2,407
500
68 - Interfund Services
19,401
16,602
19,533
27,960
27,067
Operating & Maintenance
49,124
44,108
41,621
90,015
90,015
681,864
597,471
676,403
750,745
763,350
681,864
597,471
676,403
750,745
763,350
64 - Services & Other Expenses 66 - Professional & Contracted Services 67 - Rent, Utilities & Maintenance
Expenditures Equal Opportunity Compliance Total
FY15 Proposed Budget Summary - 158
Prime Accounts 8004 Assessor Acct
Description
43 - Intergovernmental Revenues-State of Tennessee 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services 47 - Other Revenue Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(23,250)
(23,251)
(23,239)
(22,875)
0
0
0
(2,800,000)
(21,250) 0
(5,419)
(5,972)
(6,097)
(5,000)
(5,000)
0
(10,679)
0
0
0
(28,669)
(39,902)
(29,337)
(2,827,875)
(26,250)
6,420,610
6,285,075
6,316,762
6,489,880
6,605,500
33,056
122,429
53,586
65,456
43,831
2,063,121
2,322,080
2,433,428
2,798,256
2,716,599
0
0
0
(113,102)
(127,064)
8,516,787
8,729,585
8,803,775
9,240,490
9,238,866
60 - Supplies & Materials
126,286
87,616
62,512
108,690
119,941
64 - Services & Other Expenses
247,181
189,880
381,245
254,425
274,496
66 - Professional & Contracted Services
348,194
326,295
433,965
426,580
374,000
67 - Rent, Utilities & Maintenance
228,111
234,642
297,615
358,511
374,489
68 - Interfund Services
123,384
115,210
125,101
137,077
137,077
39,923
7,372
0
0
0
1,113,078
961,014
1,300,439
1,285,283
1,280,003
9,629,866
9,690,599
10,104,214
10,525,773
10,518,869
99 - Planned Use of Fund Balances
0
0
0
(5,280)
0
Planned Fund Balance Change
0
0
0
(5,280)
0
0
0
0
(5,280)
0
98 - Operating Transfers Out
0
0
59,339
0
0
Operating Transfers Out
0
0
59,339
0
0
Net Transfers
0
0
59,339
0
0
Assessor Total
9,601,197
9,650,697
10,134,216
7,692,618
10,492,619
70 - Capital Asset Acquistions Operating & Maintenance Expenditures
Planned Fund Balance Change
FY15 Proposed Budget Summary - 159
Prime Accounts 8006 County Clerk Acct
Description
46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(9,364,701)
(9,252,639)
(9,716,195)
(9,616,000)
(9,716,000)
(12,819)
(12,481)
(11,930)
(9,200)
(9,200)
(9,377,519)
(9,265,120)
(9,728,125)
(9,625,200)
(9,725,200)
2,994,270
2,953,320
2,971,935
3,052,396
3,146,711
21,254
64,839
19,800
37,772
37,772
1,060,719
1,191,618
1,255,510
1,405,432
1,400,504
0
0
0
(180,561)
(180,561)
4,076,242
4,209,777
4,247,245
4,315,039
4,404,426
60 - Supplies & Materials
53,375
53,139
47,507
98,301
90,701
64 - Services & Other Expenses
17,465
19,506
19,136
21,585
21,585
67 - Rent, Utilities & Maintenance
141,484
120,618
113,595
128,062
122,632
68 - Interfund Services
362,985
320,602
362,171
412,864
389,864
0
5,924
0
0
0
575,309
519,788
542,409
660,812
624,782
4,651,551
4,729,566
4,789,653
4,975,851
5,029,208
98 - Operating Transfers Out
0
0
8,662
0
0
Operating Transfers Out
0
0
8,662
0
0
0
0
8,662
0
0
(4,725,968)
(4,535,555)
(4,929,809)
(4,649,349)
(4,695,992)
48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
70 - Capital Asset Acquistions Operating & Maintenance Expenditures
Net Transfers County Clerk Total
FY15 Proposed Budget Summary - 160
Prime Accounts 8007 Register Acct
Description
46 - Fines, Fees & Permits 48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits 60 - Supplies & Materials
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(3,258,339)
(3,368,056)
(4,236,805)
(3,850,000)
(3,850,000)
(2,945)
(1,686)
(2,332)
(2,000)
(2,000)
(3,261,284)
(3,369,742)
(4,239,138)
(3,852,000)
(3,852,000)
1,135,275
1,076,081
1,108,212
1,147,136
1,178,306
11,543
24,817
18,897
10,000
10,000
358,500
405,048
431,977
511,144
493,797
0
0
0
(40,000)
(40,000)
1,505,318
1,505,946
1,559,086
1,628,279
1,642,103
30,396
49,246
37,196
38,030
38,030
64 - Services & Other Expenses
5,742
13,209
14,491
12,520
12,270
66 - Professional & Contracted Services
5,575
75
50
3,700
2,700
67 - Rent, Utilities & Maintenance
21,116
20,084
19,817
16,492
15,675
68 - Interfund Services
43,782
38,156
37,945
54,149
56,216
70 - Capital Asset Acquistions
12,079
0
0
0
0
118,690
120,770
109,498
124,891
124,891
1,624,008
1,626,716
1,668,584
1,753,170
1,766,994
98 - Operating Transfers Out
0
0
4,334
0
0
Operating Transfers Out
0
0
4,334
0
0
0
0
4,334
0
0
(1,637,276)
(1,743,026)
(2,566,219)
(2,098,830)
(2,085,006)
Operating & Maintenance Expenditures
Net Transfers Register Total
FY15 Proposed Budget Summary - 161
Prime Accounts 8008 Trustee Acct
Description
44 - Intergovernmental Revenues-Federal & Local 46 - Fines, Fees & Permits
General Fund FY11 Actual
FY12 Actual
FY13 Actual
FY14 Amended
FY15 Proposed
(175,678)
(167,456)
(855,623)
(1,475,000)
(1,475,000)
(21,828,811)
(21,780,533)
(21,450,525)
(22,000,000)
(22,000,000)
(32,931)
(21,738)
(15,481)
(18,000)
(18,000)
(22,037,420)
(21,969,727)
(22,321,629)
(23,493,000)
(23,493,000)
3,855,999
3,532,412
3,571,931
3,692,024
3,799,797
69,415
87,604
77,490
40,127
40,127
1,180,400
1,251,995
1,316,507
1,517,134
1,496,931
0
0
0
(100,719)
(100,719)
5,105,814
4,872,011
4,965,929
5,148,566
5,236,136
60 - Supplies & Materials
187,881
147,702
122,306
229,167
99,400
64 - Services & Other Expenses
712,945
737,007
836,377
1,119,755
944,059
66 - Professional & Contracted Services
352,936
288,618
445,427
747,423
1,028,238
67 - Rent, Utilities & Maintenance
271,165
310,734
292,993
266,798
204,122
54,497
40,104
17,274
28,746
110,000
5,000
94,757
121,496
81,500
0
1,584,423
1,618,923
1,835,873
2,473,389
2,385,819
6,690,237
6,490,933
6,801,801
7,621,955
7,621,955
98 - Operating Transfers Out
0
0
387,755
0
0
Operating Transfers Out
0
0
387,755
0
0
0
0
387,755
0
0
(15,347,183)
(15,478,794)
(15,132,073)
(15,871,045)
(15,871,045)
48 - Investment Income Revenue 51 - Salaries-Regular Pay 52 - Salaries-Other Compensation 55 - Fringe Benefits 56 - Salary Restriction Salaries & Fringe Benefits
68 - Interfund Services 70 - Capital Asset Acquistions Operating & Maintenance Expenditures
Net Transfers Trustee Total
FY15 Proposed Budget Summary - 162
EDUCATION FUND
FY15 PROPOSED BUDGET
FY15 Proposed Budget Summary - 163
EDUCATION FUND
Overview
The EDUCATION FUND accounts for taxes collected and allocated for school operations. Education is clearly the number one priority for the County and its primary expenditure challenge. The current and proposed budgets reflect the impact of significant changes to the structure and funding for education within Shelby County that have occurred over the past several years. However, the County remains committed to providing excellent educational opportunities for every child.
Annual Budget Development The annual budget for the consolidated Shelby County School system is developed, reviewed and approved by the Shelby County Schools Board of Education, and then submitted to the Shelby County Commission for funding review and approval. The total funding level for education is included in the County’s annual adopted operating budget resolution; a more detailed version of the budget approved by the SCS Board of Education is approved in a separate resolution by the County Commission. The County Commission has taxing authority for education funding and responsibility for approving the total amount of funds provided for this purpose. The School Board determines how the funds will be used to best accomplish their mission of educating students.
School Consolidation Background As a result of the Memphis City School Board’s decision to surrender its charter in 2011, the Memphis City School (MCS) system merged with the Shelby County School (SCS) system effective July 1, 2013. A Transition Planning Commission (TPC) was created by state law in October of 2011 to develop a comprehensive transition plan to guide the consolidation into one unified school system. The TPC plan for consolidation was based on community input and extensive research of local and national practices, and was completed in June 2012. On July 16, 2013 the six municipalities surrounding the City of Memphis within Shelby County voted to create independent school districts. Those districts will begin operations on July 1, 2014. The SCS consolidated district existed only for Fiscal 2014 and received 100% of all school funding. For FY15, education funds will be allocated based on estimated attendance for each of the seven districts, with an adjustment later in the year for the actual Average Daily Attendance (ADA) ratio as determined by the State of Tennessee. The creation of the municipal school districts, along with the growth of charter schools within the county, has created a significant funding challenge for the SCS District. Because State tax dollars are allocated on a “per pupil” basis, the loss of an estimated 30,000 students will require reductions in most areas of SCS operations.
Maintenance of Effort As specified by Tennessee Code Annotated (TCA) Section 49-3-314, the County is required to maintain a level of funding to schools that is at least equal to the amount provided in the prior year - either in total budget or on a per pupil basis. However, a period of three years is allowed for a post-merger funding level re-set of this “Maintenance of Effort” (MOE) requirement.
FY15 Proposed Budget Summary - 164
EDUCATION FUND
Overview County Funding for Education FY2005 - 2015
FY2005 FY2006 - FY2007 FY2008 - FY2013 FY2014 FY2015
$325,859,655 $360,019,604 $361,288,000 $381,288,000 $381,288,000
The Shelby County Government Adopted Budget for FY2014 provided total funding of $381,288,000 for the consolidated Shelby County School (SCS) system. This amount included a $20 million dollar increase over the Maintenance of Effort (MOE) funding level of the prior six years.
Funding Sources for Education Including debt service for the schools, Education receives about 60% of all property taxes and represents almost 33% of total countywide expenditures. In addition to property taxes, 100% of the wheel tax is designated for school operating costs and repayment of the County’s bonded indebtedness for schools. The school system receives the following sources of revenue funding directly from the County:
Current and Delinquent Property Taxes provide 95% of all County funding for Education.
FY15 Proposed Budget Summary - 165
EDUCATION FUND
Overview
The State of Tennessee contributes the majority of funding for the SCS budget at about 53% of their total operations. Funding from the County in the form of Property Taxes and the Local Option Sales Tax provide about 44% of their funding. Other sources, which include Federal funds and charges for services, provide the remaining 3% of total funding.
Capital Improvements (CIP) Funding for Capital Improvement Projects was deferred for fiscal years 2012-2014, pending an evaluation of capital needs after the consolidation transition process was complete. CIP funds have been included in the FY15 budget in the amount of $55 million, although specific projects have not yet been identified and will require further approval by the County Commission. A request has recently been received by the SCS for capital improvements to be made with FY14 funds and will be considered by the County Commission. Shelby County issues debt for capital improvements for schools. The majority of the County’s current long term debt obligations are related to school construction required to accommodate growth in eastern Shelby County during the 1990s. For FY15 the County expects to spend about $98 million for debt related to schools – an amount that represents 10.8% of the total tax rate.
FY15 Proposed Budget Summary - 166
EDUCATION FUND
Overview
The relative share that each source of local funding has provided for education over the past nine years is shown below:
Average Daily Attendance (ADA) Allocations “Average Daily Attendance” or “ADA” is a calculation of the aggregate days’ attendance at a given school during a specified reporting period, divided by the number of days school is in session during this period, as provided in the rules and regulations of the State Board of Education. Prior to the merger, the total amount budgeted for education by Shelby County was distributed between the City and County school systems based upon the weighted full-time equivalency (WFTE) Average Daily Attendance (ADA) ratio. This ratio was reviewed annually each spring and certified by the Tennessee State Department of Education. The Shelby County budgeted allocation to each school system was based on the rate in effect at the time of proposed budget
FY15 Proposed Budget Summary - 167
EDUCATION FUND
Overview
development. Actual payments were pro-rated to July 1 of the current year when the revised rate was determined to equalize appropriations between the schools. An ADA ratio to determine relative share for the City and County school systems was not necessary for FY14, but must be estimated for FY15 as multiple municipal school districts become operational within Shelby County. Historical ADA data for the past 10 years is provided in the following table:
Average Daily Attendance Ratios
Fiscal Year
Tax Year
City Schools
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
2013 2012 2011 2010 2009 2008 2007 2006 2005 2004
0.00% 68.00% 69.24% 69.06% 68.67% 69.22% 69.57% 70.82% 71.51% 72.10%
County Schools
Total
100.00% 32.00% 30.76% 30.94% 31.33% 30.78% 30.43% 29.18% 28.49% 27.90%
100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% 100.00%
Beginning with FY15, ADA distributions will be divided among the seven school districts on the basis of attendance: . District Shelby County Arlington Bartlett Collierville Germantown Lakeland Millington
FY15 Proposed Budget Summary - 168
Account Detail
All Funds
Education Acct
Description
4001 - Property Taxes-Current 4002 - Property Taxes-Delinquent 4016 - Uptown Redevelopment Incremental Taxes 40 - Property Taxes
FY 11 Actual
FY 12 Actual
FY 14 Amended Budget
FY 13 Actual
FY 15 Proposed Budget
(329,918,377)
(329,658,576)
(330,287,991)
(344,326,000)
(348,178,000)
(14,444,221)
(11,626,977)
(11,045,412)
(14,064,000)
(13,712,000)
(71,430)
(74,408)
(83,290)
0
0
(344,434,028)
(341,359,961)
(341,416,693)
(358,390,000)
(361,890,000)
4105 - MLG&W In Lieu Of Taxes
(1,330,491)
0
(2,511,104)
(2,638,000)
(2,644,000)
4108 - Exempt Property In Lieu Of Taxes
(4,176,078)
(3,550,006)
(3,337,350)
(4,202,000)
(3,575,000)
0
0
0
(55,000)
(55,000)
4160 - Wheel Tax
(2,210,543)
(16,378,033)
(14,022,852)
(16,003,000)
(13,124,000)
41 - Other Local Taxes
(7,717,112)
(19,928,039)
(19,871,307)
(22,898,000)
(19,398,000)
(352,151,140)
(361,288,000)
(361,288,000)
(381,288,000)
(381,288,000)
8954 - Memphis City Schools
249,463,096
250,135,286
249,122,187
0
0
8955 - Shelby County Schools
111,824,904
111,152,714
112,165,813
381,288,000
381,288,000
89 - Affiliated Organizations
361,288,000
361,288,000
361,288,000
381,288,000
381,288,000
Affiliated Organizations
361,288,000
361,288,000
361,288,000
381,288,000
381,288,000
Expenditures
361,288,000
361,288,000
361,288,000
381,288,000
381,288,000
9,136,860
0
0
0
0
4130 - Marriage License Privilege Tax
Revenue
Education Total
FY15 Proposed Budget Summary - 169
FY15 Proposed Budget Summary - 170
DEBT SERVICE FUND
FY15 PROPOSED BUDGET
FY15 Proposed Budget Summary - 171
Debt Service Fund Overview
FY15 Proposed Budget
DEBT MANAGEMENT POLICY Shelby County has adopted and maintains an updated debt management policy to provide written guidance related to the purpose and use of debt to fund the County’s capital needs and the process of issuance of the County’s debt obligations. The debt policy is intended to assist in maintaining the County’s ability to incur debt and other long-term obligations at favorable interest rates and to repay debt responsibly without impairing other resources. Responsible issuance of debt for capital needs provides an investment in our community and makes these capital expenditures affordable to current users while allowing capital costs to be more equitably distributed to both current and future users. The debt policy formally establishes the parameters for issuing debt in consideration of the County’s ability to repay financial obligations within the context of legal, economic, financial and debt market conditions. It is intended to provide guidance in debt issuance decisions, to promote sound financial management, to protect and enhance the County’s credit rating, to ensure the legal use of debt proceeds and to provide for the evaluation of debt issuance options. Specific guidelines in the policy address the types of acceptable investments, diversification, interest structure, the use of derivatives, and debt refunding. The Debt Management Policy for Shelby County was established by resolution in 2002 and updated in 2005 to add Derivative Guidelines. The current Debt Management Policy was updated and adopted by resolution in 2011.
USE AND PURPOSE OF DEBT Debt is issued primarily for school construction and for major capital improvements to County facilities, roads and equipment with a cost in excess of $100,000. A five-year Capital Improvement Plan is developed and updated annually as a part of the budget process. The plan includes consideration of all funding sources and the timing of the capital projects identified in the operating and capital budgets. During the annual budgeting process, the current year proposed capital improvement projects are reviewed and prioritized to ensure consistency with the County’s goals and objectives. The County’s share of allocations in the Capital Improvement Plan is limited to approximately $75 million each year. To the extent practical, no more than $55 million will be funded by debt each year. About 60% of the County’s total expenditure for Debt is related to schools.
CAPITAL FINANCING Decisions regarding the use of capital financing are based in part on the long-term needs of the County versus the amount of other funding resources dedicated in a given fiscal year to capital outlay on a “Pay-As-You-Go” basis, as defined below. It is the County’s preference to provide capital outlay on a Pay-As-You-Go basis, except for Education capital funding and for projects in excess of $5 million. The County also includes Pay-As-You-Go funding in the Operating Budget for smaller asset acquisitions and improvements each year rather than in the Capital Improvement Budget. These capital expenditures are detailed in the CIP section of this book. The Capital Improvement Plan identifies the projects intended to be financed by the issuance of debt.
FY15 Proposed Budget Summary - 172
Debt Service Fund Overview
FY15 Proposed Budget
Capital financing typically includes two types of funding: Pay-As-You-Go and Debt financing: Pay-As-You-Go financing is defined as all sources of funding other than debt issuance, i.e. fund balance, contributions, investment earnings and grants. To the extent available, this form of financing will be used for: • Projects that do not constitute assets of the County • Smaller projects or those with a shorter useful life • Other non-school related projects Debt Financing is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within two years after the initial sale.
BOND RATINGS Credit ratings issued by the bond rating agencies are a major factor in determining the cost of borrowed funds in the municipal bond market. Determination of a credit rating by a rating agency is based on the rating agency’s assessment of the credit worthiness of an issuer with respect to a specific obligation. To make this judgment, the rating agencies analyze the issuer in four broad areas: economic base, debt burden, administrative management and fiscal management. In an effort to maintain the ability to access the municipal markets at the lowest cost, Shelby County intends to maintain or increase the current ratings assigned by the nation rating agencies. Current bond ratings:
Moody’s AA1 S&P/Fitch AA+
DEBT LIMIT Debt may generally be issued without regard to any limit on indebtedness. However, the Debt Management Policy stipulates that General Obligation Bonds and Notes should be maintained at a level considered manageable by the rating agencies based upon current economic conditions such as population, per capita income and assessed valuation. Several debt affordability target ratios were established for this purpose. The County conducts its finances so that the amount of general obligation debt does not exceed 12% of the County’s taxable assessed valuation or 5% of the appraised valuation. On a per capita basis, debt should be maintained at a level below 6% of the personal income of County residents. Comparisons of actual performance versus standards established by the current County Debt Management Policy are shown on the following page. Shelby County’s tax-supported debt level peaked in fiscal year 2007 at $1.85 billion and has been declining since then. It is the County’s intent to consistently reduce its outstanding debt over time until the debt is approximately $1 billion.
FY15 Proposed Budget Summary - 173
Debt Service Fund Overview
FY15 Proposed Budget
Debt Affordability Targets: Debt to Appraised Property Value Percentage Debt to Assessed property Value Percentage Debt to Per Capita Personal Income Percentage Principal Debt Percent Retired in Ten Years Debt Service as Percent of Non-Capital Expenditures Debt per Capita
Under 5% Under 12% Under 6% Over 50% Under 20% Under $2,000
BONDED DEBT RATIO ANALYSIS (in thousands)
Appraised Property Valuation (Taxable Value) Assessed Valuation Total General Fund Revenue Total General ObligationDebt
2010
2011
2012
2013
$ 66,374,655 19,657,379 358,638 1,661,630
$ 65,216,501 19,312,088 368,186 1,615,108
$ 64,287,974 18,999,484 362,350 1,455,753
$ 63,834,912 18,847,861 368,929 1,374,036
2010
2011
2012
2013
Debt Ratio Targets
Goal
Debt to Appraised Valuation % Debt to Assessed Property Valuation % Debt Per Capita Debt to Per Capita Personal Income % Principal Debt % to be Retired in 10 Years Debt Service as % of Non-Capital Expenditures
< 5% < 12% < $2,000 < 6% > 50% < 20%
2.50% 8.45% 1,856 4.58% 56.78% 16.62%
2.48% 8.36% 1,796 4.47% 59.38% 17.08%
2.26% 7.66% 1,577 3.98% 61.43% 15.65%
2.15% 7.29% 1,483 3.66% 58.86% 16.34%
15 - 25%
21.11%
23.26%
25.28%
25.73%
20 - 30%
48.28%
53.17%
54.05%
47.55%
Fund Balance Targets: General Fund: Unassigned as % of annual revenue (preferred balance > 20%) Debt Service Fund: Committed as % of annual revenue (preferred balance > 25%)
Shelby County’s debt obligations are within the stated affordability targets, with favorable result trends achieved over the past four years.
FY15 Proposed Budget Summary - 174
Debt Service Fund Overview
FY15 Proposed Budget
Combined General Obligation Bonds As of June 30, 2014 FY Ended June 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 TOTAL Current Year Requirement: Year Outstanding Debt Interest Swap & Issue Cost Total
Bonds Payable 94,064,887 95,683,862 88,394,050 92,551,842 88,637,391 86,437,940 83,970,989 80,839,929 79,492,703 77,125,923 76,594,143 67,072,362 60,609,420 45,880,185 45,756,309 41,526,472 35,188,802 16,548,631 8,335,961 8,367,500 1,277,500 1,340,000
Interest Payable 63,923,472 56,764,328 58,156,425 46,899,361 42,901,167 39,086,990 35,343,380 31,778,597 28,458,675 24,997,052 21,380,006 18,260,682 14,906,349 9,164,890 6,967,751 4,940,741 3,038,381 1,654,394 1,050,247 594,500 122,500 58,625
Fiscal Total 157,988,359 152,448,190 146,550,475 139,451,203 131,538,558 125,524,930 119,314,369 112,618,526 107,951,378 102,122,975 97,974,149 85,333,044 75,515,769 55,045,075 52,724,060 46,467,213 38,227,183 18,203,025 9,386,208 8,962,000 1,400,000 1,398,625-
1,275,696,801
510,448,513
1,786,145,314
Principal 94,064,887 $ 94,064,887
Interest 63,923,472 2,926,000 66,849,472
Fiscal Total 157,988,359 2,926,000 $ 160,914,359
$
FY15 Proposed Budget Summary - 175
Debt Service Fund Overview
FY15 Proposed Budget Summary - 176
FY15 Proposed Budget
Prime Accounts Summary
Debt Service Fund FY11 Actual
FY12 Actual
FY13 Actual
(147,047,410)
(137,757,438)
(137,625,912)
(136,233,000)
(132,704,000)
(35,372,935)
(25,076,111)
(29,209,204)
(24,665,000)
(28,579,000)
(3,538,587)
(1,304,602)
(1,304,602)
(1,304,602)
(1,218,514)
(136,000)
(233,000)
(156,625)
(204,000)
(225,750)
47 - Other Revenue
(812,339)
(744,636)
(742,827)
(529,667)
(753,000)
48 - Investment Income
(467,758)
(442,668)
(822,927)
(295,000)
(293,300)
(187,375,028)
(165,558,455)
(169,862,097)
(163,231,269)
(163,773,564)
64 - Services & Other Expenses
310,500
276,850
302,450
400,000
400,000
66 - Professional & Contracted Services
117,238
126,484
142,502
280,590
283,823
Operating & Maintenance
427,738
403,334
444,952
680,590
683,823
80 - Debt Service Expenditure
183,123,753
169,605,109
174,302,871
168,824,831
160,914,368
Debt Services
183,123,753
169,605,109
174,302,871
168,824,831
160,914,368
94 - Other Sources & Uses
(917,922)
5,642,283
0
0
0
Other Financing Sources
(917,922)
5,642,283
0
0
0
182,633,569
175,650,726
174,747,823
169,505,421
161,598,191
99 - Planned Use of Fund Balances
0
0
0
(9,293,387)
(2,084,125)
Planned Fund Balance Change
0
0
0
(9,293,387)
(2,084,125)
0
0
0
(9,293,387)
(2,084,125)
96 - Operating Transfers In
(7,460,264)
(264,716)
(5,381,981)
(3,260,765)
(2,248,502)
Operating Transfers In
(7,460,264)
(264,716)
(5,381,981)
(3,260,765)
(2,248,502)
98 - Operating Transfers Out
6,916,000
6,916,000
6,800,000
6,280,000
6,508,000
Operating Transfers Out
6,916,000
6,916,000
6,800,000
6,280,000
6,508,000
(544,264)
6,651,284
1,418,019
3,019,235
4,259,498
(5,285,724)
16,743,555
6,303,745
0
0
Acct
Description
40 - Property Taxes 41 - Other Local Taxes 44 - Intergovernmental Revenues-Federal & Local 45 - Charges for Services
Revenue
Expenditures
Planned Fund Balance Change
Net Transfers SUMMARY TOTAL
FY15 Proposed Budget Summary - 177
FY14 Amended
FY15 Proposed
FY15 Proposed Budget Summary - 178
CAPITAL IMPROVEMENT PLAN
Fiscal Years 2015 through 2019
FY15 Proposed Budget Summary - 179
CAPITAL IMPROVEMENT PLAN
CIP Overview
CIP Process The County annually prepares a five year Capital Improvement Plan (CIP) for capital expenditures, as defined below. Each elected official and division director is asked to evaluate their capital needs for the next five years and to submit their requests for inclusion in the Capital Improvement Plan. Projects are prioritized based on the urgency of the need, as described in the request, with consideration also given to whether the project was included in the prior year CIP. A major factor in determining priorities is whether the project improves the efficiency and effectiveness of County government and provides cost savings to the County. Other factors considered in prioritizing projects include compliance with safety, health or regulatory requirements, public health or safety, economic development, infrastructure preservation and environmental impact. The County has an established maximum annual Capital Improvement Plan of $75 million from County funds (debt and pay-as-you-go). Of this, $55 million has been designated on a recurring basis for school project funding. This amount was deferred for fiscal years 2012-2104, pending review of funding needs and obligations after the consolidation of City/County school systems. The projects requested for the current plan have been prioritized to stay within the established maximum, with some projects delayed by at least one year. Any projects related to information technology purchases or upgrades were reviewed by the Information Technology Steering Committee. Their recommendations and priorities are reflected in this plan. Submissions include estimates of any financial impact the completed project will have on future operating revenues, personnel and other operating expenses. Although the five-year Capital Improvement Plan is approved in total, only the budget for the first year is actually adopted as the CIP Budget. This budget is an allocation or indication of intent by the County Commission. The remaining four years are approved as the plan for the subsequent years. All projects in the approved Capital Improvement Budget are subject to subsequent appropriation by the Board of Commissioners. Each project must be approved by a resolution to appropriate the amount for the project and to approve the contract or purchase within the scope of the project. Because it is impossible to plan every asset acquisition need in advance, a contingency has also been provided within the CIP budget for those unexpected items.
CIP Definition A Capital Improvement Project is defined to encompass those steps required to design and construct or purchase a self-contained capital asset, or the acquisition of land regardless of cost. All costs which represent items that are physically a part of a building qualify if the construction or renovation project exceeds a cost of $100,000 with at least one major component with a cost in excess of $25,000. Only buildings and property that are directly associated with Shelby County Government and related agencies qualify for receipt of CIP funds; financial assistance provided to other entities for capital projects would be considered grants from the County. Projects included in the Capital Improvement Plan that cost in excess of $100,000 must have a useful life of at least 10 years, except for computer projects that must have a life of at least five years. For the past several years, the County has provided pay-as-you-go funding for smaller and shorter life projects, reducing our dependence on debt. Planned asset acquisitions that do not meet these definitions are requested as a part of the operating budget. Recurring annual expenditures associated with capital projects must also be considered. However, this type of expense is excluded from CIP funding and included in the operating budget, if necessary. Additional operating expenditures or anticipated savings related to new capital projects are noted in the following pages.
FY15 Proposed Budget Summary - 180
CAPITAL IMPROVEMENT PLAN
CIP Overview
For the individual projects listed, the amounts reflected for “prior year” are only for the project being approved. Any past projects that have been completed will no longer have their related cost listed as “prior year” and will not be a part of the presented budget package. Year one of the CIP Budget establishes the specific projects and the maximum amount of contracts that may be awarded and approved for the fiscal year. Projects may be completed and contractors paid within the fiscal year or construction may continue into one or more future years. To provide a more complete overview of total County resources invested in capital assets, any projects funded outside the CIP budget are also listed for reference within this section. Special Revenue, Enterprise or Grant fund sources are utilized for eligible capital projects before CIP funds. Planned capital acquisitions that do not meet the minimum criteria for inclusion in the Capital Improvements Plan based on cost or expected life are also listed.
CIP Funding Funding for the county’s portion of the CIP Budget is generally obtained through a short term borrowing program or the issuance of long term general obligation debt. A short term borrowing program may be established each fiscal year to cover the estimated amount of current year payments for projects authorized in that year as well as the payments expected from projects appropriated in previous fiscal years and continuing into the current year. When short term borrowing is used, it is converted to long term general obligation debt within approximately two years after the initial sale. If a short term borrowing program is utilized, then in addition to establishing the borrowing program size, the County Commission must approve and adopt an initial authorizing bond resolution that provides the funding for the current fiscal year’s capital plan. The amount to be authorized in this resolution is based on the assumption that all allocations in the current fiscal year’s plan will be appropriated. Any unused prior year authorization may carry forward and be netted against the current year’s requirement. The County provides some funding to CIP for pay-as-you-go rather than debt issuance. Pay-asyou-go funds, to the extent available, will generally be used for projects that do not constitute assets of Shelby County, for smaller projects, projects that have a shorter useful life, and other non-school projects. Debt will be used for schools, large projects and when pay-as-you-go funds are not available. The County intends to develop an ongoing pay-as-you-go program to the extent that funding can be identified.
Impact of CIP on Operating Costs All projects submitted for consideration in the CIP plan include an analysis of any estimated current or future impact on the annual operating budget. Anticipated revenues, expenditures (or savings) for personnel costs, maintenance or repairs, or other operating costs are disclosed and quantified for consideration. In cases of cost or risk avoidance as the primary impact factor, the nature of the risk or potential cost is identified and assessed. This detail is provided for each project on our website; only the more significant costs or savings are noted in the Proposed Budget summaries.
CIP Project Detail Detailed project request forms submitted for each capital project are included in the printed Proposed Budget document for review by the County Commissioners and the public and also on the Finance website. Project summaries are included in the Proposed Budget Summary to provide an overview of the project scope and cost for all projects allocated for FY15 – FY19.
FY15 Proposed Budget Summary - 181
Shelby County Capital Improvement Plan Summary of Project Allocations and Funding Funding Sources: Federal Funding Transfer from Debt Service
FY2015
$
FY2016
926,250 $ 6,500,800
Local Funding
FY 2015-2019
FY2017
FY2018
Five Year Total
FY2019
11,250 $ 5,025,000 $ 2,100,000 $ 21,600,000 $ 29,662,500 6,643,000
6,707,000
6,771,000
6,836,000
33,457,800
-
1,250,000
-
-
-
1,250,000
County Funding - Pay-As-You Go
13,495,290
13,323,750
13,263,000
13,008,408
12,807,438
65,897,886
General Oligation Debt
55,000,000
55,000,000
55,000,000
55,000,000
55,000,000
275,000,000
Total Funding Sources
Project Type Summary: Buildings and Property Information Technology Roads and Bridges Schools Community Property/Contingency
$ 75,922,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 405,268,186
FY2015
FY2016
FY2017
FY2018
$ 10,684,500 $ 11,000,000 $ 16,945,000 $ 3,979,408 $
FY2019
Five Year Total
7,443,438 $ 50,052,346
3,502,840 950,000
7,213,000 -
4,250,000
4,500,000 10,400,000
4,000,000 28,800,000
19,215,840 44,400,000
55,000,000
55,000,000
55,000,000
55,000,000
55,000,000
275,000,000
5,785,000
3,015,000
3,800,000
3,000,000
1,000,000
16,600,000
Total Projects
$ 75,922,340 $ 76,228,000 $ 79,995,000 $ 76,879,408 $ 96,243,438 $ 405,268,186
County Share of Allocations*
$ 74,996,090 $ 74,966,750 $ 74,970,000 $ 74,779,408 $ 74,643,438 $ 374,355,686
*County Share of Allocations is the portion of capital project allocations funded by County resources.
FY15 CIP Budget Allocations Community Property/Contingency 8%
Schools 72%
Buildings and Property 14%
Information Technology 5% Roads and Bridges 1%
FY15 Proposed Budget Summary - 182
Summary of FY15 Allocations CIP Group
Project Name
Total Project
County Share
BUILDINGS & PROPERTY: ADMIN BUILDINGS & PUBLIC WORKS ADA - Title 2 Compliance: Building Upgrades Site Improvements at PEAB Downtown District Cooling Loop Underground Fuel Storage Tank Replacement Bellevue Roof Replacement 157 Poplar Roof Replacement Fleet Vehicle Replacement CRIMINAL JUSTICE Land/Mobile Radio for City/County Plumbing and Bathroom Upgrade- Narcotics Building CJC - Replace Emergency Generators CJC - Weatherproof Building Exterior CJC - HVAC Retrofit/Replacement
500,000 500,000 2,400,000 600,000 700,000 10,000 250,000 4,960,000 944,500 30,000 1,000,000 650,000 2,500,000 5,124,500
500,000 500,000 2,400,000 600,000 700,000 10,000 250,000 4,960,000 $
944,500 30,000 1,000,000 650,000 2,500,000 5,124,500
COURTS Repair/Replace Sewer Piping - Courthouse
500,000 500,000
500,000 500,000
Renovation of Cawthon Clinic
100,000 100,000
100,000 100,000
10,684,500
10,684,500
400,000 715,000 500,000 500,000 187,840 1,000,000 200,000 3,502,840
400,000 715,000 500,000 500,000 187,840 1,000,000 200,000 3,502,840
300,000 350,000 300,000 950,000
75,000 87,500 75,000 237,500
285,000 3,000,000 1,500,000 1,000,000 5,785,000
71,250 3,000,000 1,500,000 1,000,000 5,571,250
55,000,000
55,000,000
HEALTH
Total Buildings and Property INFORMATION TECHNOLOGY: iCJIS (Integrated Criminal Justice Information System) Network and Host Server Upgrade and/or Replacement HIPAA & HITECH Act Compliance Service Desk Express (SDE) Replacement Microsoft SCCM 2007 Replacement Time and Attendance County-Wide Implementation ESM Voter Registration System Replacement ROADS AND BRIDGES SUMMARY Holmes Road Walnut Grove Road Expansion Macon Road Houston Levee COMMUNITY PROJECTS AND CONTINGENCY: Benjestown Road Pedestrian Bridge Heart of the Park - Shelby Farms Rail Expansion Project Contingency SCHOOLS: Projects to be determined TOTAL FY15 CIP ALLOCATIONS
FY15 Proposed Budget Summary - 183
$ 75,922,340
$
74,996,090
Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Buildings and Property Projects ADA - Title 2 Compliance: Building Upgrades: $500,000 (FY16 - $500,000) In a proactive effort to avoid potential litigation, SCG is requesting funding to systematically address ADA non-compliance in all SCG buildings. This is a multi-year project to upgrade existing SCG facilities and+ achieve compliance with ADA Title 2 building codes. The SCG building inventory will be surveyed to determine extent of need, and implementation will by prioritized according to greatest need.
Site Improvements at Peggy Edmiston Administrative Building (PEAB): $500,000 Since the Peggy Edmiston Administration Building (PEAB) has been converted for administrative purposes, the employee occupancy has increased from approximately 200 employees to near 500 employees. The daily customer load has also increased to over 500 customers per day. As a result, the parking lot has to be increased to meet customer traffic. Also, insufficient drainage surrounding the building allows flooding conditions during heavy rains. Stages 1, 2, 3, and 4 have been completed already, and included parking and drainage improvements on the all sides of the building. The final stage will include lighting and signage for the building campus.
Downtown District Cooling Loop: $2,400,000 Project includes installation of an underground district cooling loop and utility infrastructure between neighboring County buildings in the downtown area. The district cooling loop will accomplish two purposes: A) increased energy efficiency, from a newer, higher efficiency chiller, and B) back up chiller capacity, since the existing chillers in each building will be relegated to a back up/reserve role. The secondary purpose of back up chiller capacity provides the greatest benefit, because no back up capacity currently exists for the Administration Building, the Office Building, the Courthouse, or the Archives Building. Replacement parts nationwide are extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. The generators will be replaced one at a time during FY14 through FY17.
Underground Fuel Storage Tank Replacement: $600,000 The Haley Road Service Station currently has two 15,000 gallon tanks for gasoline and two 10,000 gallon tanks for diesel. These existing underground fuel storage tanks are single-wall design. Federal regulations require that these tanks be replaced periodically. This project includes the installation of new double-wall underground storage tanks. Project also includes all ancillary equipment for monitoring and dispensing fuels. The new tanks will hold gasoline and diesel fuel. This project also includes the appropriate environmental assessment and containment remediation, if necessary.
Bellevue Roof Replacement: $700,000 The roof has to be patched and/or repaired several times each year due to exposure to extreme weather conditions, and the warranty for the roof has expired. Material goods and/or records have been frequently damaged due to water infiltration. The roof area needing to be replaced is approximately 70,000 square feet.
157 Poplar Roof Replacement: $10,000 (FY16 - $100,000) The roof for the four-story portion of the Shelby County Office Building (SCOB) develops numerous leaks throughout the year that require repair. Due to construction in the building, traffic from workers and their equipment has compromised the rigid insulation under the roof membrane. Damage to the rigid insulation has caused water to pool in several places and not flow properly toward the roof drains. The warranty for this roof is near its expiration date.
Fleet Vehicle Replacement: $250,000 (FY16 - 250,000; FY17 - 500,000; FY18 - 500,000) The County inventory of vehicles funded by the general fund consists of 168 vehicles (Passenger cars, trucks, and vans) Over 40% of this Fleet is over 10 years old with 30 of the fleet vehicles in excess of 15 years old. The age of the fleet is causing the maintenance cost of each division to increase. This project is the continuation of the plan to phased replacement of the general fund vehicles with the goal of operating a fleet with equipment not over 10 years old by 2018
Land/Mobile Radio for City/County - Sheriff: $944,500 (FY17 - 13,670,000) The current radio system is co-owned by the City of Memphis (60%) and Shelby County (40%) and reaches end of life for continued support in 2017. The system is currently housed on 9 radio towers providing county-wide coverage for approximately 16,000 local government and public safety radios. The FCC mandates that our system be P-25 compliant by the year 2017 and our current system only partially complies and the only reusable infrastructure will be the physical tower sites. All vehicle and hand-held radios will have to be replaced as well as software and other hardware components. This project outlines only our portion of the project expense.
FY15 Proposed Budget Summary - 184
Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Plumbing and Bathroom Upgrade - Narcotics building: $30,000 (FY16 $300,000) The original plumbing layout of the building was not designed to house as many people as we currently have occupying the facility. There are plumbing issues related to the age and current design, this project allows for the upgrade of existing plumbing and restroom facilities.
CJC - Replace Emergency Generators: $1,000,000 The CJC is equipped with four 800 kW emergency generators. These generators were installed when the building was constructed in the late 1970s. During the past few years, parts of the generators have failed during operation. Due to their age, the generators are considered obsolete and the availability of replacement parts nationwide is extremely scarce. These generators are critical to maintaining operation of the CJC and Jail. Design specifications were prepared by a consulting engineer and the project was bid in FY14. The design specifies that the project be implemented in two phases. Phase 1 was contracted in FY14. Phase 2 is scheduled to be contracted in FY15.
CJC - Weatherproof Building Exterior: $650,000 (FY16 - $500,000; FY17 $500,000) The caulking and backer rod for most of the expansion joints in the building exterior have deteriorated and now allow water to leak into the building. Additional concerns have arisen regarding the integrity of the waterproof membrane protecting the subgrade Lower Level. Numerous water leaks have resulted in flooding problems and significant damage to interior finishes. This project includes consultant fees to completely identify the water problems and design remediation of the problems. Funding in following years is intended to implement the remediation.
CJC - HVAC Retrofit/Replacement: $2,500,000 The Criminal Justice Center (CJC) was constructed in the late 1970s and opened for business in 1980. Consequently, the HVAC infrastructure is over 30 years old. Most primary air handling units are in need of significant repair or replacement. This project includes repairs to or replacement of over 40 primary air handling units. Project scope includes, but is not limited to, unit replacement, replacing existing pneumatic controls with DDC controls, connecting and integrating the new controls into the current automation system, replacing control valves, cleaning all coils and removing all deactivated components. This is a multi-year project.
Repair/Replace Sewer Piping - Courthouse: $500,000 (FY16 - $250,000) The storm water and sanitary sewer piping connecting the building to the City sewer system is 100 years old. Many of these pipes have collapsed underground and are causing drainage to back up into the building, flooding the Basement level. The scope of this project includes evaluation of the existing piping systems, design of remedial solutions, and construction of new piping systems.
Renovation of Cawthon Clinic: $100,000 The Cawthon Clinic is located in an old building near Melrose High School and is one of the business clinics run by the Health Department. The roof of the building has exceeded its useful life and has many leaks; it is projected to be replaced in FY14. The leaks have caused damage to interior finishes and floors, which are so damaged, that they pose potential trip hazards. Some of the HVAC units need to be replaced as the HVAC control system and the ductwork are not functioning properly. This causes many areas to be overheated or overcooled. Additionally, the parking lot is damaged and is not ADA compliant.
Information Technology Projects iCJIS (Integrated Criminal Justice Information System): $400,000 The FY15 budget is to cover any necessary, unplanned change orders that will need to be addressed after system Go Live, which is to be expected with a system of this size.
Network and Host Server Upgrade and/or Replacement: $715,000 Replacement and/or upgrade of network and server equipment and software as necessary, and to provide increased capacity for growing number of users. Yearly hardware and software maintenance costs escalate as equipment / software ages and approaches end of life. Operating end of life equipment / software exposes the County to additional financial risk from potential HIPAA and PCI fines. The updating / replacement of aging hardware will reduce yearly maintenance costs for the first one to three years following the purchase due to warranties and initial maintenance included with purchase.
FY15 Proposed Budget Summary - 185
Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 HIPAA & HITECH Act Compliance: $500,000 Many of the services provided by Shelby County Government (SCG) include the collection and/or use of Protected Health Information (PHI). Any company that deals with PHI must ensure that all the required physical, network, and process security measures are in place and followed. This includes covered entities (CE), anyone who provides treatment, payment and operations in healthcare, and business associates (BA), anyone with access to patient information and provides support in treatment, payment or operations. Since the HIPAA Privacy Rule addresses the saving, accessing and sharing of medical and personal information of any individual, and the HIPAA Security Rule more specifically outlines national security standards to protect health data created, received, maintained or transmitted electronically, SCG has identified a need for a more thorough assessment of departmental creation and usage of PHI and electronic PHI. SCG anticipates that PHI and ePHI may be utilized by sections previously assumed as not covered by the HIPAA and HITECH Acts. These sections include but may not be limited to Human Resources, Fire Department, Sheriff’s Department, Correction’s Center, and the Aging Commission. Phase II: SCG will utilize the output from phase 1 to prioritize, directly remediate, and assist SCG offices and departments to remediate the identified HIPAA and HITECH Act insufficiencies, implementing solutions and engaging vendors where necessary to achieve HIPAA & HITECH compliance. Phase II is estimated to take 9 months for completion.
Service Desk Express (SDE) Replacement: $500,000 This project will replace the SDE application that was purchased approximately 20 years ago. There are two main issues that plague this application are the fact that the Application will reach end of life/ end of service in 2015, our needs have outgrown this applications functionality and vendor supplied upgrades are complex because of the custom modifications made by our staff. SDE has undergone significant in-house development to meet the following requirements of ITS: inventory control, plant maintenance, project planning and citizen support. These needs were not met by the standard product. New requirements are continuing to emerge that SDE can't accommodate. Some of these requirements are ITS' adherence to ITIL best practices, 311 for citizen access and transparency and integration with other work order systems. The need for a SDE replacement is made more ominous by SDE reaching end-of-life.
Microsoft SCCM 2007 Replacement: $187,840 Microsoft will cease mainstream support for Systems Center Configuration Manager R3 (SCCM) on July 8th, 2014. The County currently operates SCCM 2007 R2 to monitor computer activity, audit installed software, push patches, updates and new programs, and to provide remote-access for support technicians to approximately 3,700 computers throughout the County. This project will replace SCCM 2007 with SCCM 2012. The primary SCCM server will be installed at the east datacenter, with distribution servers at the east and west campuses. Servers will operate in a virtual environment. SCCM 2012, once installed, will survey and discover any devices (servers, client PCs and smartphones) connected to the network through Active Directory and install the client software on each node. Software installation and initial configuration will be performed by a certified SCCM technician, assisted by County IT staff.
Time and Attendance County-Wide Implementation: $1,000,000 This project is to work in conjunction with the project initially funded by the Division of Corrections to select and purchase a time and attendance system. The initial project is chartered with the goal to provide a time and attendance system for Shelby County Department of Corrections and ITS. This project will provide the Division of Corrections and Sheriff's Office with an technologically advanced way to manage its workforce and submit accurate data to Finance for payroll processing. Once the Division of Corrections and Sheriff's Office are complete then ITS can move this project to make it an enterprise wide application which will eliminate the disparate systems throughout Shelby County Government.
ESM Voter Registration System Replacement: $200,000 (FY16 - $1,000,000) The Shelby County Election Commission's voter registration system software is Election System Management (ESM). ESM is one of a five part election delivery system infrastructure. The ESM voter registration system is a critical system that is operating without vendor support or maintenance and therefore presents a critical risk with exceptionally high consequence. This also presents security risks. The main objective of this project is risk mitigation. The current risk to the citizens of Shelby County is critical and has been deemed unacceptable as to its potential negative impact. While ESM is generically referred to as the 'voter registration system' as it manages the Shelby County voter registration database, it serves numerous other functions such as voter history update, ballot build, voting, redistricting, reporting, etc. Replacement for ESM would require one or more systems that replicates all of the current ESM functionality.
FY15 Proposed Budget Summary - 186
Shelby County Capital Improvement Plan Summary of Projects Allocated for 2015 Roads and Bridges Projects Walnut Grove Road Expansion: $75,000 (FY17 - $250,000; FY18 - $250,000; FY19 $2,862,500) This project improves a 1.0 mile of segment of Walnut Grove Road by widening the existing roadway from two to four lanes, correcting geometry, adding bicycle and pedestrian facilities for improved mobility and widening the bridge over Grays Creek. This project includes improvements at the intersection of Houston Levee Road and Walnut Grove. This route provides one of only two east-west crossings of Grays Creek.
Macon Road: $87,500 (FY17 - $375,000; FY18 - $450,000; FY19 - $4,337,500) This project provides 1.73 miles of roadway improvements by widening of Macon Road from two to four lanes from Berryhill Road to Houston Levee Road, addition of pedestrian and bicycle facilities, and construction of a new bridge over Gray's Creek. Intersection improvements will be made at Berryhill Road, Lenow Road, Rebel Drive, Big Orange, Far Road, and Houston Levee Road.
Houston Levee: $75,000 (FY17 - 75,000; FY17 - $375,000) This project improves Houston Levee Road by widening the segment from Walnut Grove to the Wolf River Bridge from two to four lanes. The roadway segment will include a median with pedestrian and bicycle facilities and landscaping. Length (miles) 1.67. This project improves emergency vehicle access along a major north-south corridor in Shelby County.
Community Projects Benjestown Road Pedestrian Bridge: $71,250 (FY16 - $3,750; FY17 - $675,000) This project will include the construction of a new pedestrian bridge over the Loosahatchie River from the North End of Benjestown Road. The Bridge across the Loosahatchie will be the final leg to complete a primary route from Downtown to Memphis to the secondary bicycle routes in the Shelby Forest area.
Heart of the Park - Shelby Farms: $3,00,000 Shelby Farms Park is a public park owned by Shelby County and operated in partnership by the nonprofit Shelby Farms Park Conservancy (SFPC) as part of a management agreement. SFPC, supported by a broad cross-section of business, civic and political leaders, is transforming 4,500 acres in the center of Shelby County into America's great 21st century park. Its multifaceted vision is now unfolding through an ambitious Master Plan that will create a park with the power to transform the character of a community, raise expectations for the public realm, and become the axis for benefits that ripple outward and affect the health, economy, human capital, and environmental ethos for the entire region. The key project in SFPC's Master Plan is Heart of the Park - the restoration and expansion of Patriot Lake and its landscapes, and addition of new facilities and amenities that will create a vibrant, active park center and create financial sustainability for Shelby Farms Park.
Rail Expansion Project: $1,500,000 A new track on Presidents Island which will allow unit trains to ship to facilities located on Presidents Island. The project will include the construction of an elevated rail in the flood plan west of Presidents Island which will also serve as a levee for the future expansion of the Island. The Rail project will also be positioned for the construction of a new inland harbor.
Contingency: $1,000,000 - Included for all years
Schools Projects to be determined: $55,000,000 - Included for all years
FY15 Proposed Budget Summary - 187
Capital Assets/Projects Budgeted In Other Funds in FY15 Listed below are capital asset acquisitions or construction projects that have been budgeted for FY15 but will not be funded from CIP. The specific fund and nature of the expenditure is indicated for each. Amount
$
Division/Fund
Description of Planned Expenditures:
162,600
Information Technology Svcs
Cisco Gigabit Fiber Modules, High Performance SAN expansions, KVM switch expansion
112,410 5,000 700,000 980,010
Public Works Health Services Sheriff Total General Fund
Outdoor Equipment - Orgill Golf Course, Heavy Equipment Electronic & Computer Equipment Vehicles, Electronic & Computer Equipment
Vector Control Fund Judicial DP Funds Sheriff Narcotics Fund Register DP Fees Roads & Bridges Fund Roads & Bridges Fund Stormwater Fund
Utility Vehicles Electronic & Computer Equipment Electronic & Computer Equipment, Vehicles Electronic & Computer Equipment Asphalt Paving - Infrastructure Vehicles; Electronic & Computer Equipment Construction Contracts
40,000 46,846 1,610,000 59,882 1,078,943 526,900 418,785 $ 3,781,356
Total Special Revenue Funds
1,022,350 2,813,000 309,919 110,000 $ 4,255,269
Codes Enforcement Fund Corrections Fund Corrections Fund Fire Services Total Enterprise Funds
Electronic & Computer Equipment, Vehicles Green Prison Initiative, HVAC repl, Fiber network imp Inmate Transport Vans (4), tractor and backhoe
276,000 80,567 130,000 200,000 11,654,341 12,076,860 409,070 50,354 $ 24,877,192
Health Services Sheriff Planning & Development Public Works Public Works Public Works Public Works Stormwater Funds Total Grant Funds
Air Pollution grants; Rideshare project Homeland security JAG - Electronic & Computer Equipment Down Payment Assistance, CDBG Disaster Recovery Chickasaw Basin Authority projects Greenline Extension and other projects - Public Works Ral-Mill Road Bridge and other Bridge Maintenance Grants FEMA Hazard Mitigation Storm Water Quality Initiative
IT Internal Services Total Internal Service Funds
Video-conferencing upgrades
$
71,000 71,000
$ 33,964,827
Vehicles, Building Improvements
Total Capital Asset Acquisitions/Projects Not Funded from CIP
FY15 Proposed Budget Summary - 188
Shelby County Capital Improvement Plan Buildings and Property Grouped Summary Project Summary
FY 2015-2019
PROJECT ALLOCATIONS BY YEAR PROJECT TITLE:
FY2015
Admin Buildings and Public Works ADA - Title 2 Compliance: Building Upgrades ADA - Title 2 Compliance: Sidewalk Modifications Site Improvements - Peggy Edminstion Admin Build Downtown District Cooling Loop Underground Fuel Storage Tank Replacement Bellevue Roof Replacement 157 Poplar Roof Replacement Fleet Vehicle Replacement
500,000 500,000 2,400,000 600,000 700,000 10,000 250,000
500,000 100,000 100,000 250,000
500,000
100,000 500,000
-
1,000,000 200,000 500,000 2,400,000 600,000 700,000 110,000 1,500,000
944,500 30,000
300,000
13,670,000 -
1,000,000 -
-
$ 14,614,500 1,000,000 330,000
Criminal Justice Land/Mobile Radio for City/County - Sheriff Video Visitation and Arraignment System Plumbing and Bathroom Upgrade - Narcotics Building
FY2016
FY2017
FY2018
5 Year Total
FY2019
Training Academy Expansion
-
200,000
2,000,000
-
-
2,200,000
CJC - Interior Renovation
-
4,800,000
-
2,000,000
1,500,000
8,300,000
Jail Roof Replacement CJC - Replace Emergency Generators CJC - Weatherproof Building Exterior HVAC Retrofit/Replacement
-
-
275,000
-
-
275,000
1,000,000
-
-
-
-
1,000,000
650,000
500,000
500,000
-
-
1,650,000
2,500,000
-
-
-
-
2,500,000
-
-
-
220,908
2,954,577
3,175,485
500,000
250,000
-
-
-
750,000
Courts Juvenile Court Gymnasium Repair/Replace Sewer Piping - Courthouse Health SCHD Raleigh/Frayser Community Wellness Center
-
-
-
158,500
2,988,861
3,147,361
Health Department Master Plan
-
4,000,000
-
-
-
4,000,000
100,000
-
-
-
-
100,000
$10,684,500
$ 11,000,000
$ 16,945,000
$ 3,979,408
$ 7,443,438
$ 50,052,346
Renovation of Cawthon Clinic Project Totals
FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7003 Electronic & Computer Equip. 7009 Other Equipment 7011 Buildings & Improvements 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts 7077 CIP-Major Equip/Components 7081 CIP-Supplies and Materials Total Project Cost
PROJECT FUNDING SOURCES: County Pay-As-You-Go Total Project Funding County Share of Allocations:
FY2015 $
150,000 4,000,000 434,500 5,100,000 250,000
FY2016
FY2017
$ 4,800,000 800,000 650,000 4,500,000 250,000
$
25,000 750,000 2,000,000 12,170,000
FY2018
FY2019
5 Year Total
$ 1,000,000 2,000,000 379,408 100,000 500,000
$ 250,000 250,000 3,988,861 2,954,577 -
$ 6,225,000 250,000 11,538,861 1,463,908 14,654,577 13,170,000
750,000
-
2,000,000
-
-
2,750,000
$10,684,500
$ 11,000,000
$ 16,945,000
$ 3,979,408
$ 7,443,438
$ 50,052,346
FY2015
FY2016
FY2017
FY2018
FY2019
5 Year Total
$10,684,500
$ 11,000,000
$ 16,945,000
$ 3,979,408
$ 7,443,438
$ 50,052,346
$10,684,500
$ 11,000,000
$ 16,945,000
$ 3,979,408
$ 7,443,438
$ 50,052,346
$10,684,500
$ 11,000,000
$ 16,945,000
$ 3,979,408
$ 7,443,438
$ 50,052,346
FY15 Proposed Budget Summary - 189
Shelby County Capital Improvement Plan Information Technology Projects Summary
FY 2015-2019
PROJECT ALLOCATIONS BY YEAR PROJECT TITLE:
FY2015
iCJIS (Integrated Criminal Justice Information System)
$
Network and Host Server Upgrade and/or Replacement
FY2016
400,000
$
FY2017 -
715,000
$
-
-
FY2018 $
-
-
5 Year Total
FY2019 $
-
-
-
$
400,000 715,000
HIPAA & HITECH Act Compliance
500,000
-
-
-
-
500,000
Service Desk Express (SDE) Replacement
500,000
-
-
-
-
500,000
Datacenter Infrastructure Improvements
-
800,000
-
-
-
800,000
ERP Replacement
-
-
-
-
3,000,000
3,000,000
Microsoft SCCM 2007 Replacement
187,840
-
-
-
-
187,840
-
350,000
-
-
-
350,000 1,000,000
iCJIS - Electronic Filing-System Enhancements
1,000,000
-
-
-
-
Renovations at East Data Center
Time and Attendance County-Wide Implementation
-
-
-
3,000,000
-
3,000,000
Out of Region Disaster Recovery Warm Site
-
2,000,000
-
-
-
2,000,000
Business Continuity Plan
-
-
-
-
1,000,000
1,000,000
Countywide Planimetric digital data
-
2,500,000
-
-
-
2,500,000
Enterprise Business Intelligence System
-
-
-
1,500,000
-
1,500,000
200,000
1,000,000
-
-
-
1,200,000
Sharepoint Server
ESM Voter Registration System Replacement
-
163,000
-
-
-
163,000
Single Sign On Management
-
400,000
-
-
-
400,000
$ 3,502,840
$ 7,213,000
-
$ 4,500,000
$ 4,000,000
$ 19,215,840
Project Totals
$
FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7003 Electronic & Computer Equip. 7072 CIP-Architectural & Eng Svcs
FY2015
FY2016
$ 3,502,840 -
$ 7,213,000 -
7076 CIP-Construction Contracts Total Project Cost
PROJECT FUNDING SOURCES: Other County Pay-As-You-Go Total Project Funding County Share of Allocations:
FY2017
5 Year Total $ 16,215,840 220,000
-
2,780,000
-
2,780,000
-
$ 4,500,000
$ 4,000,000
$ 19,215,840
FY2019
5 Year Total $ 1,250,000
-
$ 7,213,000
$
FY2015
FY2016 $ 1,250,000
FY2017 $ -
-
FY2019 $ 4,000,000 -
-
$ 3,502,840
$
FY2018 $ 1,500,000 220,000
$
FY2018 $
-
$
-
3,502,840
5,963,000
-
4,500,000
4,000,000
17,965,840
$ 3,502,840
$ 7,213,000
$
-
$ 4,500,000
$ 4,000,000
$ 19,215,840
$ 3,502,840
$ 5,963,000
$
-
$ 4,500,000
$ 4,000,000
$ 17,965,840
FY15 Proposed Budget Summary - 190
Shelby County Capital Improvement Plan Roads and Bridges Project Summary
FY 2015-2019
PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Holmes Road
FY2015 $
Walnut Grove Road Expansion
FY2016 -
$
FY2017 -
300,000
$
-
FY2018
5 Year Total
FY2019
250,000
$ 7,600,000
-
$ 7,850,000
1,000,000
1,000,000
$
11,450,000
13,750,000 21,000,000
Macon Road
350,000
-
1,500,000
1,800,000
17,350,000
Houston Levee
300,000
-
1,500,000
-
-
1,800,000
-
$ 4,250,000
$ 10,400,000
$ 28,800,000
$ 44,400,000
FY2019
5 Year Total $ 3,050,000 4,950,000 36,400,000 $ 44,400,000
Project Totals
$
950,000
$
FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7071 CIP-Land & Right-of-Way 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts Total Project Cost
FY2015 $
$
PROJECT FUNDING SOURCES: Reimbursement - City of Memphis
FY2016
950,000 950,000
$
$
FY2015 $
-
FY2017 250,000 4,000,000 $ 4,250,000
-
$
$
FY2016 -
$
FY2018 $ 2,800,000 7,600,000 $ 10,400,000
FY2017
$
28,800,000 $ 28,800,000
FY2018 -
$
FY2019 -
$
5 Year Total -
$
-
Federal Funding
712,500
-
3,000,000
2,100,000
21,600,000
$ 27,412,500
County Funding - Pay-As-You Go
237,500
-
1,250,000
8,300,000
7,200,000
$ 16,987,500
Total Project Funding County Share of Allocations:
$
950,000
$
-
$ 4,250,000
$ 10,400,000
$ 28,800,000
$ 44,400,000
$
237,500
$
-
$ 1,250,000
$ 8,300,000
$ 7,200,000
$ 16,987,500
FY15 Proposed Budget Summary - 191
Shelby County Capital Improvement Plan Community Property Project Summary
FY 2015-2019
PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Agricenter East Exhibition Pavilion
FY2015 $
-
Veteran's Home Project Benjestown Road Pedestrian Bridge
FY2016 $
FY2017 -
$
FY2018
100,000
$
5 Year Total
FY2019
2,000,000
$
-
$ 2,100,000
-
2,000,000
-
-
-
2,000,000
285,000
15,000
2,700,000
-
-
3,000,000
Heart of the Park - Shelby Farms
3,000,000
-
-
-
-
3,000,000
Rail Expansion Project
1,500,000
-
-
-
-
1,500,000
Contingency Project Totals
1,000,000
1,000,000
1,000,000
$ 5,785,000
$ 3,015,000
$ 3,800,000
$
1,000,000
1,000,000
5,000,000
3,000,000
$ 1,000,000
$ 16,600,000
FY2019 1,000,000 $ 1,000,000
5 Year Total $ 1,500,000 15,000 385,000 6,700,000 5,000,000 3,000,000 $ 16,600,000
FY2019
5 Year Total
FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS: 7024 Infrastructure-Other 7071 CIP-Land & Right-of-Way 7072 CIP-Architectural & Eng Svcs 7076 CIP-Construction Contracts 7079 CIP-Other Project Costs 8941 Shelby Farms Conservancy Total Project Cost
FY2015 $ 1,500,000 285,000 1,000,000 3,000,000 $ 5,785,000
PROJECT FUNDING SOURCES:
FY2015
Federal Funding County Funding - Pay-As-You Go Total Project Funding County Share of Allocations:
$
213,750
FY2016 $
15,000 2,000,000 1,000,000 $ 3,015,000
FY2016 $
FY2017 $
100,000 2,700,000 1,000,000 $ 3,800,000
FY2018 $
$
FY2017
11,250
$ 2,025,000
5,571,250
3,003,750
1,775,000
$ 5,785,000
$ 3,015,000
$ 3,800,000
$ 5,571,250
$ 3,003,750
$ 1,775,000
2,000,000 1,000,000 3,000,000
$
FY2018 $
-
$
-
$ 2,250,000
3,000,000
1,000,000
14,350,000
$
3,000,000
$ 1,000,000
$ 16,600,000
$
3,000,000
$ 1,000,000
$ 14,350,000
FY15 Proposed Budget Summary - 192
Shelby County Capital Improvement Plan Schools Summary
FY 2015-2019
PROJECT ALLOCATIONS BY YEAR PROJECT TITLE: Schools Project Totals
FY2015
FY2016
FY2017
FY2018
FY2019
5 Year Total
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
FUNDING SOURCES AND ALLOCATION TYPES PROJECT ALLOCATIONS:
FY2015
FY2016
FY2017
FY2018
FY2019
5 Year Total
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
FY2015
FY2016
FY2017
FY2018
FY2019
5 Year Total
General Obligation Bonds
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
Total Funding
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 55,000,000
$ 275,000,000
Construction Total Allocations
PROJECT FUNDING:
FY15 Proposed Budget Summary - 193
FY15 Proposed Budget Summary - 194