RCRI Mission Protocol Page 2
RCRI Schedule & Medical
for your information
Page 3
RCRI Orientation
for your information
Page 4
RCRI Registration Form
*complete and return
Page 5
RCRI Release Form
*complete and return
Page 6
RCRI Projected Expense Form
*complete and return
*Required for approval
RCRI Schedule and Medical Advisement RCRI is excited to work with you so that your mission trip to Rwanda and continued involvement is one of encouragement and blessing.
Schedule Advisement May through September Determine several months in advance the dates of arrival and departure. Call Mission Oversight Committee Chair at least 4 months in advance of trip. Send Registration Form and Release Form 3 months before your arrival date. Send Projected Expense Form with deposit 1 month before your arrival date. All mission trips will be approved and determined by several factors: Time of trip
Length of trip
Pending Schedule
Weather
Director’s Agenda
A telephone conference call may be necessary.
864-992-0424
Jeanne Ware, RCRI Mission Oversight Committee Chair
864-379-8898
Shirley Ragsdale Adams, RCRI Support Board USA Chair
Medical Advisement Travelers should always check with local health departments for travel requirements. Travelers may also check the CDC website for additional information: www.cdc.gov This site will advise travelers concerning: routine vaccines, tetanus, yellow fever, Hepatitis A, malaria, and typhoid vaccines Over the counter medications may include bug spray, sun screen, anti-itch cream, pain killers and intestinal medication.
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RCRI Orientation Rwanda, the country Rwanda is a small, land-locked country in the central part of Africa. The population is approximately 12 million. Rwanda is the most densely populated country in Africa with a size comparable to the state of Maryland. Languages spoken in Rwanda include Kinyarwanda, English, and French. Effective January 1, 2010, English became the official language in Rwanda. In Rwanda, we have excellent restaurants, wonderful coffee shops, and many small eating places. There are several supermarkets where you can buy nearly anything that you want to eat, including snacks and drinks. Rwandan coffee is one of the best coffees on the continent and is available morning to evening. Rwandan tea is also delicious so don’t miss the opportunity to drink tea as Rwandans prepare it. Rwandan Culture Rwanda is an ethnically diverse country. IT IS A CRIME TO ASK IF ONE IS A HUTU OR TUTSI. Rather than openly criticizing the inefficiencies in the Rwandan culture, it is always advisable that we first learn the culture and at least appreciate what is good. Rwandan Currency Francs and exchange rates vary. Rwanda is majorly a cash economy. There are a few ATM machines in Rwanda that will permit withdrawal of up to 200,000 francs per/day the equivalent of close to $300. The Rwandan banks will charge your card as well as US bank. It is therefore recommended that one travels with cash. CREDIT CARDS are problematic NO OLD BILLS. $50, $100 bills 2006 and forward are accepted. ONLY CLEAN BILLS. Dirty and worn bills may be rejected. Rwandan Weather It is somewhat hot during the summer months, but somewhat less humid than the US southeast. Casual clothes are recommended, such as pants, tops, sweaters, comfortable walking shoes, as well as a hat and sunglasses. Late march and early May is a rainy season as well as late October and early November. Electricity BRING 220 V ADAPTER. Rwanda uses 220 V (US voltage is 110). Laundry Bring enough clothing to cover entire trip. Some motels have laundry service. Bring an iron or wrinkle-free clothing.
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RCRI Registration Form A completed Registration Form for each visitor must be returned three (3) months prior to trip to: RCRI Support Board USA, PO Box 423, Due West, SC 29639. Fee due upon approval. Full Name on Passport ___________________________________ Passport ID# _________ Date of Birth
____/____/____
Age _____
Male __ Female __
Single __ Married __
Street Address ___________________ City _________________ State ____ Zip ________ Home Phone ________________ Cell Phone ________________ Email ________________ Traveling with a Group of 3 or more ____________ Traveling with 2 or more ____________ Dates of Trip
Beginning _______________________ Ending _______________________
Emergency Contact(s) Name _______________________________ Phone ______________ Name _______________________________ Phone ______________ Allergies ___________________________________________________________________ Current Prescribed Medication (list separately) _____________________________________ __________________________________________________________________________ Blood Type ______________ Other Pertinent Information ____________________________ In case of accident or medical emergency, I give the RCRI staff permission to make the necessary decisions regarding my care. ______________________________________________
________________________
Signature of Traveler
Date
On a separate page please let us get to know you: 1) Tell us about your relationship with Jesus and how you are currently serving him. 2) Let us know your heart for Rwanda – your reason for going. 3) Are you willing to learn the culture and some of the language? 4) What are your hobbies, interests, and activities? 5) Have you been on a mission trip previously? 6) Do you work independently or better in a group? 7) Are you willing to follow instructions from the director or an appointed representative? Thank you for your response and concern for reaching the children of Rwanda. -4January 1, 2014
RCRI Release Form A completed Release Form for each visitor must be returned three (3) months prior to trip to: RCRI Support Board USA, PO Box 423, Due West, SC, 29639. Name
_______________________________________________________
Date of Trip
Beginning _____________________Ending ____________________
I hereby acknowledge that during the mission trip to Rwanda, RCRI, its board members or affiliated representatives, etc., and hereafter collectively referred to as RCRI, certain risks and dangers, inherent or otherwise, may occur, including, but not limited to, the hazards of traveling in mountainous terrain or underdeveloped areas, accident or illness in remote places without medical facilities, the forces of nature, guerilla warfare, states of siege, and travel by air, train, automobile, Jeep, taxi, bus, animal or any other conveyance. RCRI accepts applications and cannot be held responsible or liable for any claim against itself. I recognize that this trip visits an area of the world where conditions are very different from those in the United States, including climatic differences, political differences, and economic differences. RCRI cannot be held responsible for any inconvenience, damage, expense or delay caused by political or diplomatic changes of circumstance, or any other condition. I further acknowledge that my failure to adhere to rules established by RCRI may result in my being asked to leave, or if I do so of my own accord, then I am responsible for all expenses incurred, and I will have no claim against RCRI. I have and do hereby assume all of the above risks and will not hold RCRI liable for any and all, causes of action, debts, claims, demands, damages, judgment executions, costs, loss of services, expenses, compensation, and any and all other claims of damages whatsoever, both in law and in equity, which I may have against RCRI of any kind of nature whatsoever whether connected with hotel or camping accommodations, and acts or omissions of RCRI, or any other person, any form of transportation or any other facet of the trip which I now have or which may arise from, or in connection with, my trip or participation in any other activities arranged for me by RCRI. The terms contained herein shall serve as a waiver of liability of RCRI and an assumption of risk on behalf of myself, my heirs, executors, administrators, successors and assigns for any and all known and unknown personal injuries, emotional trauma, conscious suffering, death, and/or property damage. I have read the above and agree to be bound by the terms contained herein.
Print Name
____________________________________________
Signature
____________________________________________
Date
____________________________________________ -5January 1, 2014
RCRI Projected Expense Form A completed Projected Expense Form for each visitor must be returned with 50% deposit one (1) month prior to trip to: RCRI Support Board USA, PO Box 423, Due West, SC, 29639.
Please peruse the following information to project cost of mission trip: Registration Fee Translator
$ Amount ___150__ $20/day
Number of days ____
$ Amount ________
Vehicles (chose method of transportation) -Small Sedan (4 people) $35/day
Number of days _____ $ Amount ________
-Jeep with 2 back seats
$90/day
Number of days _____ $ Amount ________
-Van (10 people)
$90/day
Number of days _____ $ Amount ________
Fuel
$25/day
Number of days _____ $ Amount ________
Driver
$15/day
Number of days _____ $ Amount ________
Hotel/Motel
(choose lodging accommodations)
Prices vary but quotes are for the lowest end guest houses. Breakfast included. -Single rooms
$30-35/day
Number of days _____ $ Amount ________
-Room w 2 beds
$48-55/day
Number of days _____ $ Amount ________
TOTAL Deposit
$ Amount ________ 50% of total sent with this form
$ Amount ________
Deposit of 50% of total amount is due one month in advance of arrival. Remember that the exchange rates of the US dollar to a franc fluctuate.
For Your Information Food (restaurants)
$15-20/day
Water
$ 1/bottle
Number of days _____ $ Amount_________
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