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REQUEST FOR QUOTATIONS (RFQ) IRG/PDP/LAPTOPS/IT-HO/2014/184 For the Supply of Laptops at PDP Islamabad Office RFQ Issuance Date: December 13, 2014 Bidders Questions Deadline: December 18, 2014 Closing Date and Time: December 24, 2014, 05:00 P.M. Pakistan Standard Time (PST) International Resources Group (IRG) is hereby requesting quotations from authorized suppliers/ agents/seller for the supply of Laptops for its head office in Islamabad, Pakistan required for Power Distribution Program (PDP) in Pakistan. The bidders must provide complete item wise details. In order to be responsive, proposals must include:
All documentation indicated in Section II and Annex - III Meet the technical specifications as laid out in Annex - I. Submission of proposals must be as hardcopy to IRG Office, House No. 23, Street 19, Sector F 6/2, Islamabad Pakistan on or before the closing date/time. In addition to Hard Copy submissions proposals will also be accompanied by Soft copy in the form of a USB or CD with full proposals. NOTE: All/any DVD submitted should be a copy of the Technical and Financial proposal documents. DVDs should NOT provide new or different information (such as factory/unit background) as they will not be viewed by the Technical Evaluation Committee (TEC) as part of the Technical proposal.
Any questions regarding this solicitation must be submitted to
[email protected] no later than 05:00 P.M. Pakistan Standard Time (PST) on December 18, 2014 in order to provide a timely response to such questions prior to the closing date. All questions submitted on or before December 18, 2014 shall be reviewed and considered by IRG. Upon review of the questions, if necessary, amendments will be prepared and uploaded on http://www.pdip.pk/rfq. All prospective bidders are advised to visit http://www.pdip.pk/rfq regularly for updates and amendments.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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Bid/Proposal Submission Instructions The Proposals must be submitted in a hard copy and an electronic format (USB or CD, a soft copy) delivered to the following address: RFQ 184 For the Supply Laptops at IRG Islamabad Office, Pakistan International Resources Group (IRG) Limited USAID Power Distribution Program, House # 23, Street 19, F-6/2, Islamabad, Pakistan.
The inner and outer envelopes shall: o bear the name and address of the Bidder; o be addressed to IRG as per above mentioned address o bear a warning not to open before the time and date for bid opening and o following should be written on top of the envelopes in bold letters Proposal/Bid/Quote for/in response to RFQ/RFP NO………… Due Date and Time ……………………………………………… If all envelopes are not sealed and marked as required, IRG will assume no responsibility for the misplacement or premature opening of the bid/proposal. Bids/Proposals must be received by IRG at the above mentioned address and no later than the date and time indicated in the RFQ/RFP. IRG will not consider any bid/proposal that arrives after the deadline. Bids/Proposals received after the deadline shall be declared late, rejected, and returned unopened to the Bidder (s). The Bidder shall submit, in addition to the Hard Copy, a Soft Copy on USB or CD with the bid/proposal. However the hard copy of the bid/proposal shall prevail over the soft copy in case there is any inconsistency.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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SECTION I - INTRODUCTION IRG Overview IRG has been contracted by USAID to manage the Power Distribution Program (PDP) in Pakistan. The five year program seeks to foster financial sustainability for participating government-owned electric power Distribution Companies (DISCOs) through performance improvement activities based on the performance improvement action plans developed in the Component 1 of PDP. Summary of the PDP PDP is a five-year, USAID-funded program, the principal goal of which is to improve DISCO’s technical and financial performance through reduction in losses and improvement in revenues and customer services to bring them to a level of well-run utilities as in other progressive countries. Through this program, the United States Government is providing assistance and support to the Government of Pakistan (GOP) in its efforts to reform the power sector to end the current energy crisis. The PDP has the following key objectives: 1. Greatly improved DISCO’s governance and management. 2. Creation of the legal and political space required for DISCOs to be able to operate in a commercially rational manner. 3. Establishment of full-cost recovery tariffs. 4. Introduction of smart meters and other technologies in areas with strong potential for performance improvement. 5. Substantial improvement of Human Resource Management, including the introduction of a performance-based evaluation system. 6. Training and capacity building, including linemen safety and provision of well-equipped training facilities. 7. Substantial reductions in technical and non-technical energy losses, including reduction in energy theft and power factor optimization. 8. Improvement in energy and power factor metering at points of purchase, during flows through network, and end-user sales. The latter will focus initially on large consumption customers. 9. Improvement in billings, collections, and revenue management. 10. Improvements in customer service to be service-oriented and focused on customer needs, including reduced planned and unplanned outages and voltage fluctuations. 11. Elimination of dependence on/need for GOP subsidies. Technical requirements Annex-I attached hereto includes the detailed statement of work and the instructions hereunder.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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SECTION II - INSTRUCTIONS FOR PROPOSAL PREPARATION General Instructions: Bidders must provide proposals directly in their own name to IRG under the terms and conditions hereunder. Proposals received after the deadline will not be considered. Technical and Financial proposals shall be submitted in both hard and soft copies. Soft Copies will be in the form of a CD or USB included in the Package/Envelop. Proposals should concisely address the requirements/specifications as they are presented. Proposals not meeting our requirements/specifications may be rejected. Bidders shall submit proposals in response to this solicitation in English with all prices stated in Pak Rupees / US$. Bidders may submit modifications to their proposals at any time before the solicitation closing date and time. For any conversion from Pak Rupees for Pakistani Bidders, the US Dollar exchange rate of the State Bank of Pakistan on the RFP’s closing date is to be considered for all calculations. Should a contract be awarded to a Pakistani firm, all payments will be made in Pak Rupees. Bidders are encouraged to visit our website (www.pdip.pk/rfq) regularly to view the latest developments concerning this RFP/solicitation. Technical Proposal: The bidder‘s technical proposal should include the following information: 1.
The first page of the proposal must show the following: A. The name, address, and telephone and facsimile numbers of the bidder (and electronic address if available); B. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items for which prices are offered; C. Names, titles, and telephone and facsimile numbers, and electronic addresses of persons authorized to negotiate on the bidder’s behalf with IRG in connection with this RFQ; and D. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office. Unless otherwise limited by the
technical specifications, manufacturers and catalog numbers are for reference only and the Bidder may propose equivalent equipment or materials from other manufacturers. The Bidder shall state the manufacturer and catalog number of all items proposed, and shall provide such information as it is required to demonstrate that the equipment proposed complies with the requirements of Annex I - Technical Specifications. In the event a bid is accepted by IRG and an award made, the Bidder shall supply materials and equipment of the manufacturer and catalog number as proposed. Subsequent to award, substitutions of materials or equipment of different manufacturers or catalog numbers will not be allowed.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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The IRG desired delivery period is no later than 04 weeks from date of the signing of the contract/purchase order by the successful Bidder. All goods purchased under this RFQ shall be delivered in accordance with Incoterm DDP Islamabad. Goods produced in Pakistan shall be delivered in good order for acceptance by the Purchaser at Islamabad, Pakistan. Bidders may propose their own delivery schedule which may be a factor in bid evaluation. IRG reserve the right to accept or reject the proposed delivery schedule.
3.
The manufacturer/vendor shall guarantee against all the defects arising out of faulty design, workmanship and defective material during the warranty period, from the date of delivery unless otherwise specified in tender documents.
4.
For materials produced in Pakistan, Bidder shall quote unit prices delivered at Islamabad, Pakistan. Title and risk of loss for the goods shall pass from Bidder to IRG upon inspection and acceptance at Islamabad, Pakistan.
5.
Any departure from the provision of the specifications in Annex I shall be disclosed at the time of bidding under the title “deviation from specification”.
6.
The following information shall be provided with the bid for the Laptops offered: a.
Description of the materials supplied including sufficient evidence of compliance with the standards/technical specifications referenced in Annex I.
b. Full technical data schedule demonstrating clause by clause conformance to specified parameters mentioned in the specifications or deviations there from. c. Packaging details. d. Terms of manufacturer’s warranty. e. Statement of country of origin for all items. 7.
Bidders are to provide total number of similar equipment supplied in the last three years worldwide with individual projects identified.
8.
Bidders are to ensure all certifications found in Annex III, are signed and submitted as part of the bid. If the Bidder doesn’t submit the Bid Bond along with the bid, it shall be excluded from the competition and shall not be considered for evaluation.
9.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 Cost Proposal: The cost proposal that will include the Price Quotation Tables (Annex II) must be submitted. Pricing must be fully comprehensive, complete, and list any available discounts. Pricing information supplied with the proposal must be valid for at least 90 days after the due date for proposal submission. All one-time and recurring costs must be fully described. Rates should be quoted, inclusive of all but showing separately, costs of inspection, services, transportation, taxes, import duties if any and other levies. Payment is to exclude General Sales Tax (GST) and/or import duties for which IRG is exempted as a USAID contractor. Pakistani firms will be paid the total amount after deducting withholding tax, which IRG will pay direct to the Federal Board of Revenues (FBR). GST exemption certificate will be provided by IRG upon supplier’s request.
Bid Bond:
Each bid shall be accompanied with a Bid Bond in the amount of two (2%) of the total value of the bid in the form specified in Annex IV of this RFQ. The Bid Bond shall be drawn on a scheduled bank in Pakistan and acceptable to IRG in form of pay order & demand draft. The Bid Bond shall have a period of validity equal to the period of bid validity. If the Bidder doesn’t submit the Bid Bond along with the bid, it shall be excluded from the competition and shall not be considered for evaluation. In the event a Bidder is notified that they have been selected for award, but fails to execute the contract, the Bid Bond may be en-cashed by IRG and IRG shall be free to negotiate with any other Bidder.
Performance Bond:
The successful bidder will be required to provide a Performance Bond in the form specified in Annex V, drawn on a scheduled bank in Pakistan and acceptable to IRG as security for the successful completion of the contract. The value of the bond will equal to five percent (05%) of the contract price. The Performance Bond will have validity equal to the full period of contract performance.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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SECTION III - EVALUATION CRITERIA Proposals will be evaluated by IRG for compliance with administrative requirements, previous experience of similar projects by the Bidder, technical capacity, the qualifications of the personnel for the project, and prices. IRG may contact Bidder’s previous clients and may obtain any information related to other projects that the bidder has executed. IRG may contact any bidder for clarification or additional information, but bidders are advised that IRG reserves the right to make decisions based solely on the information provided with the proposals. IRG may but is not obligated to conduct additional negotiations prior to issuance of a purchase order, and may at its sole discretion elect to issue purchase orders to one or more bidders. Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected. IRG will conduct a Technical/Price Weighted evaluation and source selection based on evaluation factors listed below. Technical evaluation factors have a total of 65 points; price evaluation has a total of 35 points. These factors will serve as the standard against which all technical information will be evaluated, and identify the determination factors that bidders should address. IRG intends to evaluate bidders’ proposals in accordance with the Statement of Work in Annex - I of this RFQ and make an award to the Bidder achieving the highest combined score proposal (technical and price), demonstrating both technical compliance and price reasonableness. Evaluation of Proposals: The proposals will be evaluated by a technical evaluation committee using the criteria shown below. When evaluating the competing proposals, IRG will consider the written technical/capability information provided by the bidders, and any other information obtained by IRG through its own research. The criteria listed below are presented by major category, so that bidders will know which areas require emphasis in the preparation of their proposals. IRG will evaluate Bidders’ proposals in accordance with the technical criteria and weightage shown in the table below. A total 100 points (with a weighting of 50 percent of the total evaluation) are assigned according to the following technical evaluation criteria: Technical Evaluation: Delivery Schedule: Past Performance: Conformity with Technical Specification: Warranty Period Total
10 10 20 10 50
Bidders are requested to provide the information as per the below mentioned requirement: 1. Past track record of the offered products: a) IT Equipment: i. List of utilities along with the volume of work where similar type of Laptops supplied and installed b) Local Representative / Firm(s) Qualification (if proposed): i. List technical capabilities of the Local Representative/Firm(s) regarding after sale service capabilities during the warranty period. ii. Provide track record for the Local Representative / Firm(s) in Pakistan in similar tasks
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 2. Compliance (clause by clause) with functional and technical specifications: a) 100% Compliance to the Technical Standards/Specifications (Annex I) Evaluation of Cost Proposals: Cost proposals submitted will be evaluated according to price reasonableness determination under full and open competition and known market conditions. Bidders are hereby reminded that IRG is not obliged to award a contract on the basis of lowest proposed cost or to the Bidder with the highest technical evaluation score. Evaluation of the cost proposal will consider, but will not be limited to, the following:
Cost reasonableness and allowability of costs; Cost realism and completeness of the cost proposal and supporting documentation. The FAR states that “cost realism means that costs in a Bidder’s proposal are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the various elements of the Bidder’s technical proposal.”; Consistency with the technical proposal;
50 points will be awarded to the lowest responsive bidder while the remaining bids will be allocated points according to following formula: Points of a Bidder = (P1/ P2)* 50 Where: P1= Price of Lowest Responsive Bidder P2= Price of the Bidder
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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SECTION IV - GENERAL TERMS AND CONDITIONS IRG intends to award a contract resulting from this solicitation to the eligible and responsible Bidder whose proposal represents the best value after evaluation in accordance with the factors in the solicitation. Bidders should note the following: 1) Prospective bidders are required to review FAR and AIDAR clauses incorporated by reference in the section “NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE”. 2) The G e o g r a p h i c C o d e f o r P D P i s 9 3 7 . For further information and guidance, Bidders are required to visit ADS Section 310.3.1 (as amended) and/or inquire about source eligibility via question to this solicitation: www.usaid.gov/policy/ads/300/310.pdf 3) IRG may reject any or all bids if such action is in IRG's interest. 4) IRG is not obligated to make an award or to pay for any costs incurred by the Bidder in preparation of a bid in response hereto. 5) IRG may evaluate proposals and award a contract without discussions with Bidders (except clarifications as described in FAR 15.306(a)). Therefore, the Bidder's initial proposal should contain the Bidder's best terms from a cost or price and technical standpoint. IRG reserves the right to conduct discussions and seek clarifications if IRG later determines them to be necessary. 6) IRG reserves the right to increase or decrease the quantity up to 30% of original quantities at the agreed price at the time of award or issue a subsequent order at the same price up to 30% of original quantity during the currency of the contract resulted from this solicitation with same terms and conditions. 7) IRG intends to evaluate bids and award a contract without discussions with Bidders (except clarifications as described in FAR 15.306(a)). Therefore, the Bidder's initial bid should contain the Bidder's best terms from a cost or price and technical standpoint. IRG reserves the right to conduct discussions and/or to establish a competitive range and conduct discussions with multiple bidders if IRG later determines discussions to be necessary. Unsuccessful Bidders will be notified as soon as possible following an award. 8) If a cost realism analysis is performed, cost realism may be considered in evaluating performance or schedule risk. 9) IRG reserves the right to make multiple awards if, after considering the additional administrative costs, it is in IRG’s best interest to do so. 10) IRG reserves the right to ask selected vendor for multiple deliveries of Laptops on requirement basis. 11) IRG reserves the right to perform factory inspection on all equipment at any time during the manufacturing processes to; Verify the compliance to the technical specifications; Validate Quality control and ISO standards as defined in terms and conditions of the contract. 12) Payment to the successful bidder will be made as per following schedule. A. In case of FOB Port of Loading based contract/purchase order: I. Supplier will be paid 100% of the total value Materials, on acceptance of materials after successful pre-inspection and delivery to FOB port of Loading, and within 30 days after receipt of the following documentation: o Supplier’s i n v o i c e specifying the items, including the manufacturer and catalog number of each; and the unit prices, quantities and total value of the items for which payment is requested o Packing list for the Materials showing the number of packages and their contents. o Certificates of Origin for all Materials o OEM (Original Equipment Manufacturer) Certificate
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 o
Warranty Certificate
B. In case of DDP Islamabad, Pakistan based contract/purchase order, the supplier will be paid as per following schedule; I. Initial Payment Ninety percent (90%) payment shall be made within 30 days after delivery, inspection and acceptance by IRG or designated office of each item required under the Contract/Purchase Order. II.
Balance Payment and Retention Period 1) IRG shall withhold ten percent (10%) of the total contract value as Retention. The retention period shall be 30 days, beginning after receipt of all goods and materials specified in the purchase order/contract. The purpose of this period is to ensure that the material /equipment supplied by the contractor are free of defects in workmanship and materials. After 30 days the contractor and the IRG shall conduct a review and see if the material/equipment supplied is/are conform to the laid down specifications. The final ten percent (10%) of the total contract price shall then be invoiced per the contract provisions. Subject to the contract invoicing provisions, payment shall then be made within 30 days after receipt of a proper invoice which may be submitted only following the completion of the joint inspection.
13) In the event the Contractor fails to complete the project within the required period, liquidated damages shall be applied for each calendar day, not duly justified by the Contractor by which project delivery is delayed. Liquidated damages of one-half percent (0.5 %) of the total price of the Contract will be applied for each day by which delivery of the completed Project is delayed. Such damages shall not exceed ten percent (10%) of the total price of the Contract. 14) In addition to the attached certificates, the successful bidder(s) may be required to complete further due diligence forms as part of PDP’s corporate due diligence process ensuring the responsibility of the successful per FAR Part 9 – Contractor Qualifications under (as amended): https://www.acquisition.gov/far/current/html/FARTOCP09.html. PDP may elect to reject an otherwise successful bid on the basis of either the refusal of the successful bidder to complete the required forms or PDP’s determination, either after receipt of bids or award of the contract, that the otherwise successful bidder is not responsible. 15) If shipped by the selected vendor, packaging shall protect the items subject to damage from the elements and/or rough handling in a manner appropriate to the item and best commercial practice. At minimum equipment shall be packed in cardboard boxes with form fitting foam or cardboard bracing internal to the box. Boxed meters shall be securely strapped to wooden pallets for shipping and shall be protected fully by wrapping in palletized boxes in plastic. a. Other items of equipment shall be strapped to wood pallets suitably spaced so that when packed in the container, the items of equipment do not touch each other. b. For ocean freight delivery, items shall be loaded into sealed shipping containers and suitably braced to prevent damage during transportation. 16) Exchanges with Bidders after receipt of a proposal do not constitute a rejection or counter offer by IRG. 17) IRG may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if IRG determines that the lack of balance poses an unacceptable risk. 18) Unsuccessful Bidders will be notified as soon as possible following an award.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 19) All goods proposed must be new, unused, not rebuilt or reconditioned, and shall not incorporate reconditioned or salvaged parts or components. 20) All goods proposed shall be fabricated by a manufacturer that has produced and sold materials and equipment of substantially equivalent ratings for a period of not less than five years. All goods proposed shall be fabricated in a plant that holds an appropriate ISO certification for quality management. 21) IRG may, in its sole, unfettered discretion, reject any or all proposals without assigning any reason and without thereby incurring any liability to a prospective bidder or to any other person. 22) IRG may, in its sole, unfettered discretion, withdraw, annul, suspend or cancel the RFQ or the bidding process without thereby incurring any liability to a prospective bidder or to any other person. 23) IRG is not obligated to make an award or to pay for any costs incurred by the Bidder in preparation of a proposal in response hereto. Without limiting the generality of the foregoing, IRG is not obligated to pay for any costs incurred by the Bidder in preparation of a proposal in response hereto, or otherwise compensate the Bidder, if IRG rejects any or all proposals or if it withdraws, annuls, suspends or cancels the RFQ or the bidding process. IRG agrees that all submissions shall be held as confidential, shall not be disclosed outside of IRG, and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Bidder as a result of-or in connection with-the submission of this data, IRG shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit IRG’s right to use information contained in a proposal if it is obtained from another source without restriction.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE This contract may incorporate one or more clauses by reference listed below, with the same force and effect as if they were given in full text. Upon request, IRG will make their full text available. Also, the full text of a clause may be accessed electronically at the following web sites: http://www.acquisition.gov/far/ and http://usaid.gov/policy/ads/300/ Where “flow-down” to the subcontractor is appropriate and applicable under these clauses, references to the “Government” shall be interpreted to mean “IRG”, “Contractor” to mean “the subcontractor”, and “Subcontractor” to mean “lower-tier subcontractor(s)”. NUMBER
TITLE
DATE
52.202-1
DEFINITIONS
Jan-12
52.203-3
GRATUITIES
Apr-84
52.203-5
COVENANT AGAINST CONTINGENT FEE
Apr-84
52.203-6
RESTRICTION ON SUBCONTRACTOR SALES TO THE GOVERNMENT
Sep-06
52.203-7
Oct-10
52.203-8
ANTI-KICKBACK PROCEDURES CANCELLATION, RECISION, AND RECOVERY OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY
52.203-10
PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY
Jan-97
52.203-12
LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS
Oct-10
52.204-4
PRINTING/COPYING DOUBLE-SIDED PROTECTING THE GOVERNMENT’S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,OR PROPOSED FOR DEBARMENT
May-11
Aug-00
52.211-11
MATERIAL REQUIREMENTS LIQUIDATED DAMAGES – SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT
Sept-00
52.215-2
AUDIT AND RECORDS – NEGOTIATION
Oct-10
52.209-6 52.211-5
Jan-97
Jul-13
52.215-8
ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT
Oct-97
52.215-19
NOTICE OF OWNERSHIP CHANGE
Oct-97
52.216-24
LIMITATION OF GOVERNMENT LIABILITY
Apr-84
52.216-25
CONTRACT DEFINITIZATION
Oct-10
52.216-27
SINGLE OR MULTIPLE AWARDS
Oct-95
52.217-2
CANCELLATION UNDER MULTI-YEAR CONTRACTS
Oct-97
52.217-5
EVALUATION OF OPTIONS
Jul-90
52.217-7
OPTION TO INCREASE QUANTITIES – SEPARATELY PRICED LINE ITEM
Mar-89
52.217-9
OPTION TO EXTEND THE TERM OF THE CONTRACT
Mar-00
52.219-9
SMALL BUSINESS SUBCONTRACTING PLAN
Jul-13
52.219-14
LIMITATIONS ON SUBCONTRACTING
Nov-11
52.219-16
LIQUIDATED DAMAGES – SUBCONTRACTING PLAN
Jan-99
52.222-3
CONVICT LABOR
Jun-03
52.222-21
PROHIBITION OF SEGREGATED FACILITY
Feb-99
52.222-17
NONDISPLACEDMENT OF QUALIFIED WORKERS
Jan-13
52.222-26
EQUAL OPPORTUNITY
Mar-07
52.222-29
NOTIFICATION OF VISA DENIAL
Jun-03
52.222-38
COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING
Sep-10
52.222-50
COMBATING TRAFFICKING IN PERSONS
Feb-09
52.223-6
May-01
52.223-18
DRUG FREE WORKPLACE ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING
52.225-13
RESTRICTIONS ON CERTAIN FOREIGN PURCHASES
Jun-08
52.225-18
PLACE OF MANUFACTURE
Sep-06
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
Aug-11
12
00
52.227-2
CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA OR SUPPPORTING A DIPLOMATIC OR CONSULAR MISSION OUTSIDE THE UNITED STATES PROHIBITION ON CONTRACTIN WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN – REPRESETATION AND CERTIFICATION NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT
52.227-14
RIGHTS IN DATA – GENERAL ALTERNATE V
52.228-3
WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)
Apr-84
52.229-8
TAXES – FOREIGN COST REIMBURSABLE CONTRACTS
Mar-90
52.230-2
COST ACCOUNTING STANDARDS
May-12
52.230-6
ADMINISTRATION OF COST ACCOUNTING STANDARDS
Jun-10
52.232-1
PAYMENTS
Apr-84
52.232-17
INTEREST
Oct-10
52.232-18
AVAILABILITY OF FUNDS
Apr-84
52.232-22
LIMITATION OF FUNDS
Apr-84
52.232-23
ASSIGNMENT OF CLAIMS
Jan-86
52.232-39
UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS
Jun-13
52.232-25
PROMPT PAYMENT
Jul-13
52.233-1
DISPUTES
Jul-02
52.233-2
SERVICE OF PROTEST
Sep-06
52.233-3
PROTEST AFTER AWARD Alternate I
Aug-96
52.233-4
APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM
Oct-04
52.237-8
RESTRICTION ON SEVERANCE PAYMENTS TO FOREIGN NATIONALS
Aug-03
52.237-9
WAIVER OF LIMITATION ON SEVERANCE PAYMENTS TO FOREIGN NATIONALS
Aug-03
52.242-1
NOTICE OF INTENT TO DISALLOW COSTS
Apr-84
52.242-3
PENALTIES FOR UNALLOWABLE COSTS
May-01
52.242-4
CERTIFICATION OF FINAL INDIRECT COST RATES
Jan-97
52.242-13
BANKRUPTCY
Jul-95
52.243-1
CHANGES – FIXED-PRICE
Aug-87
52.243-2
CHANGES – COST REIMBURSEMENT ALTERNATE I (APR 84)
Aug-87
52.243-7
NOTIFICATION OF CHANGES
Apr 84
52.244-2
SUBCONTRACTS
Oct-10
52.244-5
COMPETITION IN SUBCONTRACTING
Dec-96
52.244-6
SUBCONTRACTS FOR COMMERCIAL ITEMS AND COMMERCIAL COMPONENTS
Jul-13
52.225-19
52.225-25
Mar-08
Dec-12 Dec-07 Dec-07
52.245-1
GOVERNMENT PROPERTY
Apr-12
52.246-23
LIMITATION OF LIABILITY
Feb-97
52.246-25
LIMITATION OF LIABILITY-SERVICES
Feb-97
52.247-64
PREFERENCE FOR PRIVATELY OWNED US FLAG COMMERICAL VESSELS
Feb-06
52.247-67
SUBMISSION OF COMMERCIAL TRANSPORTATION BILLS TO GSA FOR AUDIT
Feb-06
52.248-1
VALUE ENGINEERING
Oct-10
52.249-2
TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE)
Apr-12
52.249-8
DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)
Apr-84
52.249-14
EXCUSABLE DELAYS
Apr 84
52.253-1
COMPUTER GENERATED FORMS
Jan-91
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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00 AID ACQUISITION REGULATION (48 CFR CHAPTER 7) CLAUSES NUMBER
TITLE
DATE
752.202-1
AID DEFINITIONS CLAUSE–GENERAL SUPPLEMENT FOR USE IN ALL AID CONTRACTS
Jan-90
752.202-1
AID DEFINITIONS CLAUSE–SUPPLEMENT FOR AID CONTRACTS INVOLVING PERFORMANCE OVERSEAS
Dec-86
752.204-71
ORGANIZATIONAL CONFLICTS OF INTEREST DISCOVERED AFTER AWARD
Jun-93
752.211-70
LANGUAGE AND MEASUREMENT
Jun-92
752.219-8
UTILIZATION OF SMALL BUSINESS CONCERNS AND SMALL DISADVANTAGED BUSINESS CONCERNS
752.225-70
SOURCE, ORIGIN, AND NATIONALITY REQUIREMENTS
Feb-97
752.225-71
LOCAL PROCUREMENT
Feb-97
752.228-3
WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT)
752.228-70
MEDICAL EVACUATION (MEDEVAC) SERVICES
752.229-70
FEDERAL, STATE, AND LOCAL TAXES
752.245-70
GOVERNMENT PROPERTY – USAID REPORTING
752.245-71
TITLE TO AND CARE OF PROPERTY
Apr-84
752.7001
BIOGRAPHICAL DATA
Jul-97
752.7002
TRAVEL AND TRANSPORTATION
Jan-90
752.7003
DOCUMENTATION FOR PAYMENT
Nov-98
752.7004
EMERGENCY LOCATOR INFORMATION
Jul-97
752.7005
SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE DOCUMENTS
Oct-97
752.7006
NOTICES
Apr-84
752.7007
PERSONNEL COMPENSATION
Jul-07
752.7008
USE OF GOVERNMENT FACILITIES OR PERSONNEL
Apr-84
752.7009
MARKING
Jan-93
752.7010
CONVERSION OF U. S. DOLLARS TO LOCAL CURRENCY
Apr-84
752.7011
ORIENTATION AND LANGUAGE TRAINING
Apr-84
752.7013
CONTRACTOR-MISSION RELATIONSHIPS
Oct-89
752.7014
NOTICE OF CHANGES IN TRAVEL REGULATIONS
Jan-90
752.7015
USE OF POUCH FACILITIES
Jul-97
752.7018
HEALTH & ACCIDENT COVERAGE FOR USAID PARTICIPANT TRAINING
Jan-99
752.7019
PARTICIPANT TRAINING
Jan-99
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
Jul-07
14
00 752.7023
REQUIRED VISA FORM FOR PARTICIPANTS
Apr-84
752.7024
WITHDRAWL OF STUDENTS
Apr-84
752.7025
APPROVALS
Apr-84
752.7027
PERSONNEL
Dec-90
752.7029
POST PRIVILEGES
Jul-93
752.7031
LEAVE AND HOLIDAYS
Oct-89
752.7032
INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS
Jan-90
752.7034
ACKNOWLEDGEMENT AND DISCLAIMER
Dec-91
752. 7035
PUBLIC NOTICES
Dec-91
ANTI-FRAUD HOTLINE
USAID/Pakistan has, in cooperation with the USAID Office of Inspector General, established the AntiFraud Hotline to provide an avenue for the reporting of fraud, waste, and abuse which may be associated with USAID funded projects in Pakistan. Complaints are handled with complete confidentiality and individuals are encouraged to report when corruption, fraud, waste, and abuse may occur in the USAID/Pakistan projects. Reports can be filed anonymously via the easy-to-use Hotline (toll free number 0800-84700); email at
[email protected]; fax at 021-35390410; postal address at 5-C, 2nd Floor, Kheyaban-e-Ittehad, Phase VII, DHA, Karachi, Pakistan.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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ANNEX - I TECHNICAL SPECIFICATIONS Laptops Name of Item Laptops
Operating System MS Office 2010 Laptop Carrying Bags Installation
Detailed Description (Demonstrated equal product is allowed)
Qty.
Laptops 4th Gen Intel Core i5 Processor, HDD 500 or 750 GB, LAN, WAN, Windows 7 64bit, HDD,LAN, WWAN, 4/8GB Ram (IBM, Lenovo T Series, Dell Latitudes, HP Probook or Equivalent) Operating System Windows 7, 64 –bit professional (MAK or volume License Key) MS Office 2010 Home & Small Business (MAK or volume License Key) with Media Kit
52
Laptop Shoulder Carrying Bags (original)
52
Complete Installation of Drivers, OS and MS Application.
52
52 52
Demonstrated equal products are allowed.
All Laptops will be configured by the successful vendor at Islamabad Office
All the Laptops should be provided with standard manufacturers’ warranty. In the case where warranty will be less than three (3) years then separate costs for extended warranty and support services for a total time period of 3 years (inclusive of Parts and Labor) be provided.
Bidders will provide complete specifications and technical details including warranty details for all material, equipment etc. in their proposals.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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ANNEX – II QUOTATION TABLE For the Supply of Laptops Item No.
1
2
3
Description (Demonstrated equal product is allowed)
Laptops 4th Gen Intel Core i5 Processor, HDD 500 or 750 GB, LAN, WAN, Windows 7 64bit, HDD,LAN, WWAN, 4/8GB Ram (IBM, Lenovo T Series, Dell Latitudes, HP Probook or Equivalent) Operating System Windows 7, 64 –bit professional (MAK or volume License Key) with Media Kit MS Office 2010 Home & Small Business (MAK or volume License Key)with Media Kit Installation & Activation
Offered Qty. Mfr.
Cat. No.
Unit Price DDP Islamabad, Pakistan (US$/PKR)
Total Price DDP Islamabad, Pakistan (US$/PKR)
52
52
52
4
Drivers and above mentioned OS and MS applications
52
5
Laptop Carrying Bag Original.
52 TOTAL
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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Bidder Name:
_________________
Total Price DDP Islamabad, US$: ____________________________________ Total Price DDP Islamabad, Pakistan, PKR: ___________________________________________ Name of Bidder’s Authorized Representative: Signature of Supplier's Authorized Representative: Title: Date:
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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ANNEX - III CERTIFICATIONS Required Certifications The following certificates need to be signed by all Bidders. These certifications are an integral part of the quotation/proposal. Please print them off and send back to us with your proposal after signature on each certificate. They are: 1. Certification Regarding Terrorist Financing 2. Narcotics offenses and drug trafficking- key individual certification 3. Certification regarding debarment, suspension, ineligibility and voluntary exclusion lower tier covered transactions 4. Certificate of Origin 5. Certification of Bidder Ownership/Shareholder Structure 6. Certification of Independent Price Determination 7. Certification Regarding Compliance with Anti-Bribery Laws
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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1
Certification Regarding Terrorist Financing Implementing E.O. 13224
USAID requires that recipients sign the certification below as a prerequisite to receiving a contract/grant from a U.S. Government source. CERTFICATION REGARDING TERRORIST FINANCING IMPLEMENTING E.O. 13224 By signing and submitting this application, the prospective recipient provides the certification set out below: 1. The Recipient has not provided, and will take all reasonable steps to ensure that it does not and will not knowingly provide, material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts, or has committed, attempted to commit, facilitated, or participated in terrorist acts. 2. Specifically, in order to comply with its obligations under paragraph 1, the Recipient will take the following steps: a.
Before providing any material support or resources to an individual or entity, the Recipient will verify that the individual or entity does not appear (i) on the master list of Specially Designated Nationals and Blocked Persons, which list is maintained by the U.S. Treasury’s Office of Foreign Assets Control (OFAC) and is available online at OFAC’s website: http://www.treas.gov/offices/eotffc/ofac/sdn/t11sdn.pdf, or (ii) on any supplementary list of prohibited individuals or entities that may be provided by USAID to the Recipient. The Recipient also will verify that the individual or entity has not been designated by the United Nations Security (UNSC) sanctions committee established under UNSC Resolution 1267 (1999) (the “1267 Committee”) [individuals and entities linked to the Taliban, Usama bin Laden, or the Al Qaida Organization]. To determine whether there has been a published designation of an individual or entity by the 1267 Committee, the Recipient should refer to the consolidated list available online at the Committee’s website: http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm. b. Before providing any material support or resources to an individual or entity, the Recipient will consider all information about that individual or entity of which it is aware or that is available to the public. c. The Recipient will implement reasonable monitoring and oversight procedures to safeguard against assistance being diverted to support terrorist activity. 3. For purposes of this Certification a. “Material support and resources” means currency or monetary instruments or financial securities, financial services, lodging, training, expert advice or assistance, safe houses, false documentation or identification, communications equipment, facilities, weapons, lethal substances, explosives, personnel, transportation, and other physical assets, except medicine or religious materials. b. “Terrorist act” means- (i) an act prohibited pursuant to one of the 12 United Nations Conventions and Protocols related to terrorism (see UN terrorism conventions Internet site: http://untreaty.un.org/English/Terrorism.asp ); or (ii) an act of premeditated, politically motivated violence perpetrated against non-combatant targets by sub national groups or clandestine agents; or (iii) any other act intended to cause death or serious bodily injury to a civilian, or to any other person not taking an active part in hostilities in a situation of armed conflict, when the purpose of such act, by its nature or context, is to intimidate a population, or to compel a government or an international organization to do or to abstain from doing any act. c. “Entity” means a partnership, association, corporation, or other organization, group or subgroup.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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This Certification is an express term and condition of any agreement issued as a result of this application, and any violation of it shall be grounds for unilateral termination of the agreement by USAID prior to the end of its term. Name: _________________________________ Signature: ____________________ Title: __________________________________
Date: ____________________
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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2
Key Individual Certification
NARCOTICS OFFENSES AND DRUG TRAFFICKING I hereby certify that within the last ten years: 1
I have not been convicted of a violation of, or a conspiracy to violate, any law or regulation of the United States or any other country concerning narcotic or psychotropic drugs or other controlled substances.
2
I am not and have not been an illicit trafficker in any such drug or controlled substance.
3
I am not and have not been a knowing assistor, abettor, conspirator, or colluder with others in the illicit trafficking in any such drug or substance.
Signature: __________________________________________ Date: ____________ Name: ______________________________________ Title/Position: ________________________________ Organization: ________________________________ Address: ____________________________________ Date of Birth: ________________________________ NOTICE: 1. You are required to sign this Certification under the provisions of 22 CFR Part 140, Prohibition on Assistance to Drug Traffickers. These regulations were issued by the Department of State and require that certain key individuals of organizations must sign this Certification. 2. If you make a false Certification you are subject to U.S. criminal prosecution under 18 U.S.C.1001.
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3 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions A. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," ineligible, "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, has the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transactions 1.
2.
The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
Date of Application/Proposal: _________________________________ Typed Name and Title: ______________________________________ Signature Date: ____________________________________________
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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4 Certificate of Origin VENDOR CERTIFICATE OF ORIGIN The undersigned, (Owner or Agent Legally Authorized to Sign on Behalf of the Vendor) for __________________________________________________________ (Name and Address of the Vendor) Certifies the origin of goods listed below offered under the RFP #...............……..to IRG are as follows: Item #
Catalogue / Other Item Name Identifying Number Description
and Origin (Country)
As defined in 22 CFR 228, Section 228.01(j): Origin means the country where a commodity is mined, grown or produced. A commodity is produced when, through manufacturing, processing, or substantial and major assembling of components, a commercially recognized new commodity results that is significantly different in basic characteristics or in purpose of utility from its components (Name) (Signature of Owner or Agent) (Title) (Date)
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5 Certification of Bidder Ownership/Shareholder Structure To ensure compliance with 22 CFR 228.13, Bidders are required to disclose all current owners and shareholders in the table hereunder and indicate if the owner(s) and shareholder(s) are government agencies or government-controlled organizations. If required, bidders should expand the table in order to permit a complete review. IRG defines “controlled” as the ownership by a single entity, agency, or organization of 50% + 1 of shares or assets of a company.
Nationality
% Ownership
Government-controlled Entity or Government Agency?
___________________________
_____________________
______________
Yes / No
___________________________
_____________________
______________
Yes / No
___________________________
_____________________
______________
Yes / No
___________________________
_____________________
______________
Yes / No
___________________________
_____________________
______________
Yes / No
Owner(s) / Shareholder(s)
I understand that this information will be relied upon by IRG to determine whether to enter into any contractual agreement, and that any false or misleading information provided herein would be grounds for the immediate termination of any such contractual agreement.
Name of the Bidder: ______________________________________ Date of Application/Proposal: Typed Name and Title: Signature Date:
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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6 Certification of Independent Price Determination Certification of Independent Price Determination To Be Completed by the Offeror: (The Representations and Certifications must be executed by an individual authorized to bind the offeror.) The offeror makes the following Representations and Certifications as part of its proposal. Note: The penalty for making false statements in offers is prescribed in 18 U.S.C 1001. 1. 52.203-2 CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (APRIL 1985) [NOTE: This provision is applicable when a firm-fixed price contract is contemplated.] The offeror certifies that – 1. The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered; 2. The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before proposal opening (in the case of a sealed proposal solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by law; and 3. No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition. (b) Each signature on the offer is considered to be a certification by the signatory that the signatory— 4. Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (1) through (3) above; or 5.
Has been authorized in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (1) through (3) above.
Print Name________________________________________ Print Title ________________________________________ [insert full name of person(s) in the offeror's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the offeror's organization]; (ii) As an authorized agent, does certify that the principals named above have not participated, and will not participate, in any action contrary to subparagraphs (1) through (3) above; and (iii) As an agent, has not personally participated, and will not participate, in any action contrary to subparagraphs (1) through (3) above. (c) If the offeror deletes or modifies subparagraph (2) above, the offeror must furnish with its offer a signed statement setting forth in detail the circumstances of the disclosure.
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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(Name of Offeror)
(RFP No.)
(Signature of Authorized Individual)
(Date)
(Typed Name of Authorized Individual)
(DUNS Number- if applicable)
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7
Certification Regarding Compliance with Anti-Bribery Laws
(hereinafter “Company”), which is entering into a business relationship with International Resources Group (IRG), a wholly-owned subsidiary of Engility Corporation, hereby, as appropriate, represents warrants, affirms and agrees that it will comply with the U.S. Foreign Corrupt Practices Act, and with all applicable laws, rules and regulations of the U.S.A and of (country in which company operates) and in particular agrees that: 1. To the Company’s Knowledge none of the principals, officers or employees of Company is a government official, and official of any public international organization, a political party official, or a candidate for political office. 2. Company is familiar with the U.S. Foreign Corrupt Practices Act (FCPA) of 1977 and the Company’s Compliance with Anti-Bribery and the FCPA. 3. Company is familiar with and shall comply in all respects with U.S. laws, regulations, and administrative requirements applicable to Company’s relationship with Consultant, including, but not limited to, the Foreign Corrupt Practices Act of 1977 as amended (FCPA); International Traffic In Arms Regulations (ITAR); Export Administration Regulations (EAR), as amended; the Antiboycott Regulations and Guidelines issued under the Export Administrations Act, as amended; and Section 999 of the Internal Revenue Code (Antiboycott Regulations); and the Office of Foreign Assets Control (OFAC) Regulations. 4. All of the information that Company has provided to IRG and its representatives in connection with retention of Company was and remains current, accurate and complete. 5. Company will obtain written approval from IRG before Company hires subagents, and that no subagent will be approved unless that subagent agrees in writing to these same terms and conditions. 6. Company agrees to comply with Laws, including without limitation, Anti-Bribery Laws (defined below) and shall not cause Company or IRG to be in violation of any Law or Anti-Bribery Law. 7. The Company understands that “Anti-Bribery Laws” mean collectively (i) the FCPA and (ii) all other applicable Laws regarding corruption, bribery, ethical business conduct, money laundering, political contributions, gifts, hospitalities, or expense reimbursements to public officials and private persons, consultant relationships, commissions or fees, lobbying, books and records and financial controls. 8. The Company has not, directly or indirectly through third parties, paid, promised or offered to pay, or authorized the payment of, any money or given any promise or offer to give, or authorized the giving of anything of value, to a Public Official or Entity (as defined below) for purposes of unduly obtaining or retaining business for or with, or directing business to, any person, including without limitation, Company, by (i) influencing any official act, decision or omission of such Public Official or Entity; (ii) inducing such Public official or Entity to do or omit to do any act in violation of the lawful duty of such Public Official or Entity; (iii)securing any improper advantage; or (iv) inducing such Public official or Entity to affect or influence any act or decision of another Public Official or Entity. 9. The Company understands that “Public official or Entity” means (i) any officer, employee, agent, representative, department, agency, official, corporate entity, instrumentality or subdivision of any government, military or international organization, or (ii) any candidate for political office, any political party or any official of a political party. 10. The Company ensures that no part of any payment, compensation, reimbursement or fee will be used directly or indirectly as a corrupt payment, gratuity, emolument, bribe, kickback, or other improper benefit to a Public Official or Entity or Company customer. 11. The Company will notify IRG immediately if, at any time, the Company becomes aware of any past, current or future act resulting in an actual or potential conflict with any Law or Anti-Bribery Law. 12. Company will provide documents and information to IRG, upon request, confirming Company’s compliance with this agreement, and will allow IRG (or its agents) to review Company’s books and records with respect to the work performed on behalf of IRG at any time. 13. This certification is being provided to IRG in connection with IRG’s decision to enter or continue a business relationship with Company. If Company violates any of the terms of this agreement, IRG shall have the option to terminate its contract with Company, notwithstanding any other provision of IRG’s contract with the Company to the contrary. Moreover, Company shall forfeit any payments
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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owed to it by IRG upon an admission or finding that Company has failed to comply with any terms of this Certification. Company: Signature: Name: Title: Telephone: Fax: Email: Date:
RFQ: IRG/PDP/Laptops/IT-HO/2014/184– For the Supply of Laptops at Islamabad, Pakistan
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ANNEX IV FORMAT FOR BID BOND Form for Bid Bond A Bid Bond in the form below, drawn on a bank scheduled in Pakistan and acceptable to IRG shall be provided with the proposal. WHEREAS: (Name of Offering bidder) ....................................from this point on referred to as "bidder" has presented an Offer for XXXXX RFQ Title XXXXX dated the ...... day of .................. of 201_. WHEREAS, IRG has stipulated in the bidding document for the XXXXX RFQ Title XXXXX _______________________________that such bidder shall provide a Bid Bond, to be issued by a bank scheduled in Pakistan, acceptable to IRG and with a validity of not less than sixty (60) calendar days. AND THEREFORE, the undersigned have agreed to provide the bidder a guarantee by means of Bond No. ............. , valid through ..................................................... The undersigned declare themselves responsible guarantors before IRG in the Name and Representation of the bidder, for up to the total amount of (amount of the bond in words and numbers)..................................................................... ..................... The undersigned agree to pay IRG immediately upon IRG’s first written demand which shall state that the bidder has removed the Offer, modified the Offer, declines to sign the contract, or after signing the contract has not presented the Performance Bond adequately as stipulated in the notification by IRG in the Award Letter, an amount not greater than................................................... ............................ (amount of the bond), without IRG having to prove or accredit the causes or reasons for the injunction for the specified amount, after submitting Guarantee Bond No................... during its effectiveness. This guarantee is effective until the ....... of..................... of 201___ Signature and Seal of the Guarantor .............................................
...............................
Date...................................... Address.................................
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ANNEX V FORMAT FOR PERFORMANCE BOND Form for Performance Bond A Performance Bond in the form below, drawn on a bank scheduled in Pakistan and acceptable to IRG shall be provided with the proposal. WHEREAS: (Name of Offering bidder) ....................................from this point on referred to as "bidder" has presented an Offer for XXXXX RFQ Title XXXXX dated the ...... day of .................. of 201_. WHEREAS, IRG has stipulated in the bidding document for the XXXXX RFQ Title XXXXX _______________________________that such bidder shall provide a Performance Bond, to be issued by a bank scheduled in Pakistan, acceptable to IRG and with a validity of not less than the contract performance period. AND THEREFORE, the undersigned have agreed to provide the bidder a guarantee by means of Bond No. ............. , valid through ..................................................... The undersigned declare themselves responsible guarantors before IRG in the Name and Representation of the bidder, for up to the total amount of (amount of the bond in words and numbers)..................................................................... ..................... The undersigned agree to pay IRG immediately upon IRG’s first written demand, which shall state that the bidder after signing the contract has not been able to perform as per contract, an amount not greater than................................................... ............................ (amount of the bond), without IRG having to prove or accredit the causes or reasons for the injunction for the specified amount, after submitting Guarantee Bond No................... during its effectiveness. This guarantee is effective until the ....... of..................... of 201___ Signature and Seal of the Guarantor .............................................
...............................
Date...................................... Address.................................
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