Searching Your Outlook Email - How to Narrow Your Search Your Outlook Email has a robust search feature that can help you find a specific email in your inbox. Desktop Version of Outlook
Web Version of Outlook
Some Important Notes When Using Search Features Note: When using search features, do NOT put a space after the colon
from:name
from: name
Note: When using search features, use quotation marks if you are using more than one word
to:"john doe"
to:john doe
TIPS AND TRICKS FOR SEARCHING Search Filter Terms Want to find an email from a specific person?
Want to find an email that you sent to someone?
Want to find an email with a specific subject?
Type the following… From:name Ex. from:john (shows emails from people named john) Ex. from:"john doe" (shows emails specifically from john doe) To:name Ex. to:john (shows emails that you sent to people named john) Ex. to:"john doe" (shows emails that you sent specifically to john doe) Subject:word Ex. subject:newsletter (shows emails with newsletter in the subject line) Ex. subject:"staff meeting" (shows emails with staff meeting in the subject line)
Looking for any email with hasattachments:yes (only shows emails with an attached file) an attachment?
Even more specific… looking for an attachment with a key word?
When searching for an attachment, you can search by file type…
When searching for an attachment, you can search by file size…
attachment:word Ex. attachment:school (shows attachments with school in the file name) Ex. attachment:"staff meeting" (shows attachments with staff meeting in the file name) attachment:filetype Ex. attachment:pdf (shows attachments that are pdf files) Ex. attachment:ppt (shows attachments that are PowerPoint files) messagesize:term here Ex. messagesize:large (shows files that are between 100 and 500KB) Ex. messagesize:verylarge (shows files that are between 500KB and 1MB) Ex. messagesize:>5 MB (shows attachments that are greater than 5MB) received:date Some options: - Relative dates (today, tomorrow, yesterday, etc…) - Ex. received:yesterday (shows emails received yesterday)
Looking for an email that was received on a specific date or during a specific time period?
- Multi-word relative dates (this week, last week, last year, etc…) - Ex. received:last week (shows emails received last week) - General days/months (Monday, Tuesday… April, May…) - Ex. received:April (shows emails received in April) - Specific dates (ex. September 15) - Ex. received:September 15 (shows emails received on Sept. 15th) *note: when using received search term, you don't need to use quotation marks
Only want to see your unread messages?
read:no (only shows emails that you have yet to read)
You can combine any of the above search filters…
Ex. from:john attachment:pdf (shows emails with pdf attachments from john)
Note: These are just some of the terms you can use to better narrow your search in your email inbox. Check out this website for even more tips and tricks: https://support.office.com/en-us/article/Learn-to-narrow-yoursearch-criteria-for-better-searches-in-Outlook-d824d1e9-a255-4c8a-8553-276fb895a8da
Searching Your Outlook Email - Tips and Tricks to Narrow Your ...
Page 2 of 2. Even more specific... looking for an attachment. with a key word? attachment:word. Ex. attachment:school (shows attachments with school in the file name). Ex. attachment:"staff meeting" (shows attachments with staff meeting in the file. name). When searching for an. attachment, you can. search by file type.
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Database Search Tips and Tricks. THE BASICS. ⢠spell all words correctly. ⢠don't capitalize proper nouns. ⢠don't use punctuation. KEYWORD SEARCHING.
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