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(4c r DE-1/2017/28 Question Booklet Alpha Code
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Question Booklet [ Serial Number
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DEPARTMENTAL TESTS -JANUARY, 2017 SECRETARIAT MANUAL TEST [The Kerala Secretariat Office Manual] (Without Books) Total Number of Questions: 100
[Time: 14 hours
(Maximum Marks: 100)
[INSTRUCTIONS TO CANDIDATij
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The question paper will be given in the form of a Question Booklet. There will be four versions of question booklets with question booklet alpha code viz. A, B, C & D. The Question Booklet Alpha Code will be printed on the top left margin of the facing sheet of the question booklet. The Question Booklet Alpha Code allotted to you will be noted in your seating position in the Examination Hall. If you get a question booklet where the alpha code does not match to the allotted'alpha code in the seating position, please draw the attention of the invigilator IMMEDIATELY. .5.
The Question Booklet Serial Number is printed on the top right margin of the facing sheet. If your question booklet is un-numbered, please get it replaced by new question booklet with same alpha code. . . . The Question Booklet will be sealed at the middle of the right, margin. Candidate should not open the question booklet, until the indication is given to start answering. -
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Immediately after the commeiicement of the examination, the candidate should 'check that the question booklet supplied contains all the 100 questions in serial order. The question booklet does not have unprinted or torn or missing pages and if so the fact should be brought to the notice of the' Invigilator and get it replaced by a complete booklet with same alpha code. This is most' important.
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A blank sheet of paper is attached to the question booklet. This may be used for rough work. Please read carefully all the instructions on the reverse of the Answer Sheet before marking your answers. Each question is provided with four choices (A), (B), (C) and (D) having one correct answer. Choose the correct answer and darken the bubble corresponding to the question number using Blue or Black Ball-Point Pen in the OMR Answer Sheet Each correct answer carries 1 mark and for each wrong answer 1/3 mark will be deducted. No negative marks for unattended questions. No candidate will, be allowed to leave the examination hall till the 'end of the session and without handing over the Answer Sheet to the Invigilator. Candidates should ensure that the Invigilator has verified all the 'entries in the Register Number Coding Sheet and that the Invigilator has affixed his/her signature in the space provided. ' Strict compliance of instructions is essential. .Any malpractice or attempt to commit any kind of thalpractice in the Examination will result in the disqualification of the andidate. ., -
DE-1/2017/28 Maximum :100 marks Time: 1. hours The Whoip Secretariat is under the supervising control of the: (B) Chief Minister 'JAY Governor Chief Secretary (D) Secretary, GAD -
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The transaction of business in the Secretariat-is governed by the rules made by the Governor under which Article of the Constitution? (A) Article 166 (B) Article 164 (C) Article 158 (D) Article.161 .
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The Executive authority of the state of Kerala is vested in: (A) The Chief Minister ..4B)T The Governor (C) Council of Ministers (D) Chief Secretary The basic unit of Administration in the Secretariat (A) department t() section (C) office section (D) assistant .
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Which of the folloving statements is wrong? each department of the Secretariat consists of a Secretary (B) he is the official Head of the Department (C). he is Secretary toGovernment he is Secretary to the Minister in charge of the Department -There is a Chief Reception Officer and Reception officers in charge of different offices: They are under the control of which department? qA~ . Home Department. (B) General Administration DepartmentS (C) Housing Department (D) Social Welfare Department .
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The secrity wing is under the control of: A) Home department (C) Social welfare department
(B) .General Administration-department (D) Vigilance. department
All Communications received in the office which are official unofficial or demiofficial shall until registry be known as: •: UA) Tappal : (B) Current (C) • Case (B) New case •
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Whose principal function is the training of Assistants under him? (A) Under Secretary BJ Section Officer (C) Deputy Secretary (D) Joint Secretary •
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Cases intended for the Governor are to be sent to (B) A.D.C. (A) Governor's Secretary (D) Security officer Governor's Household (C) All cases of prorthtions, transfers and appointments of gazetted officers should promptly be intimated to the: (B) Advocate general Accountant General (D) Vigilance department (C) General Administration department •
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Numbey of copies of notes to be forwarded to the subjects'committee: (B) 60 copies 70 copies (D) 25copiçs 50 copies Allotment of rooms, maintenance and repair of electrical fittings, water pipes and sanitary fittingspre the duty of: (B) P.W.D. wing A) Housekeeping Branch . (D) Home department . (C) Central Agency
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A committeeappointed or elected by the Assembly op'nominated by the speaker is called .$) Constitutional committee A) Legislative committee (D) Subordinate committee I Enquiry committee (C) Destruction of unwanted records is the duty of: JA) records branch of the Secretariat . . (B) housekeeping Branch office section of the concerned department Attenders
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16. - Drawal and disbursement of allowances and advances to non-gazetted officers of the Secretqxiat is the tesponsibility of: . . .A) accounts section housekeeping b±anch .office section of the concerned department . general administration department 11; Communications to a foreign country should be sent by: (A) Affixing ordinary postage stamps (B_ Service potage stamps kJ) Byfax H (D) Courier
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"Minister" means a members of the council of ministers constituted under.: . . . Article 163 of the constitution . . Article. 168 of the constitution Article 167 01 the constitution Article 169 of the constitution
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Press rejease prepared by the Minister shall be given due publicity by: Publie relations department . (B) Office of the Minister concerned • . Office of the Chief Secretary . . General Administration department
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Payment of adyertisement charges shall.be subject to the norms fixed by: '.(Af Public Relations department Office of the Minister concerned Office of the Chief Secretary General Administration department
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SecreSriat garden and Secretariat Central Agency come under the activities of the (A) Home department 0 Housekeeping branch (D) General Administration department (C) Social welfare department
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For fixing of rent of buildings at a rate higher than that allowed by general orders, the following department shall be consulted: (B) home department (A) public workè department . . (D) social welfare department (C) housing department
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Of the following which category of staff need not be supplied with a copy of the Secretariat office manual? ' (A) Assistants (B) Typists Last grade employees (D) Senior officers
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The note for the subjects committee shall be got approved by: (A) The Minister in charge of the department Chief Minister Chief Secretary . Secretary in charge of the department
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For seeking the advice of the Finance Departnient the, file should be referred to by an officer of and above the rank of: (A) Joint Secretary ' (B) Deputy Secretary (C) Under Secretary (D) Additional Secretary
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Stay crders relating to Revenue recovery proceedings are to be issued only through: (A)'• Law department. (B) Finance department • (C) Revenue depaitment . (D) Vigilance department
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The Heads of departments who require the advice of the Advocate general shall address: Government in the Administrative department concerned , Law department • , • • Home department ' • General Administration department • •
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In the Courts subordinate to the High court in regard to suits the Government is represented by: • , . ,I) Advocate general . (B) Collector concerned Standing counsel • - • ( (D) Government Pleaders and Public prosecutors -F
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29. Contingent expenses are met by the Accounts Branch from the following fund maintained there: (A) Permanent advance (B) Contingency fund : (D) Savings account (C) Deposit account 30.
Papers pre registe±ed in the personal Register: ,.(A) In the order of the number stamped on them According to the urgency of the paper According to the importance pf the paper Without regard to any of the above
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31. When files are to be circulated to the Ministers or to the Governor and when other departments have been consulted and their views have to be incorporated in the note, what kind of note has to be put up in such context? (B) Routine note (A) Consolidated note (D) Cuthulative note (C) Sectional note 32.
When the records section is closed for the day the keys of all the doors after they are locked shall be put in a cover, sealed, signed and handed over to: (A) Secretariat Central agency .B). To the Security staff in charge of keys of the Secretariat Home department . -. General Administration department
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Teleprinter, Telex and Fax messages shall be transmitted to the teleprinter section: . 44) through office section . . (B) through central agency (C) - direct by the concerned section .. . . (D) by the housekeeping branch .
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When no action remains to be taken in a file, the papers are disposed in the form of records to be kept in the Records Branch. The disposals are to be certified by the following officer: (B) Deputy Secretary (A)• Under Secretary (D) Office Superintendent. Section officer
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Point out the correct procedure (A). Currents received are arranged in the file according to their importance . . . .' . (B) Arranged chronologically According to their urgency . .. . - .. . .. (D) Confidential papers on priority-basis
. .. 36.- Procurçment and distribution of stationery is the function of:. (B) House keeping branch / 4A) - Office Superintendent . (D) Under Secretary . . (C) Section officer 37.. Whenever interpretation of a statute, statutory rule or judgement of a court is necessary the . . . . opinion of the following ehall .be obtained: (B) Law-department . (A) Finance department (D) General Administration department (C) Vigilance department DE-.1/2017/28
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38. In the event of 'doubt on the procedure laid down in the Secretariat office Manual the clarification issued by the following department shall be final: . General Administration department Personal and Administrative Reforms.department Social welfare department' (D) Home department 39.
In the matter of conducting cases and other proceedings before the Supreme court as well as High curts, the state is represented by: (B) Chief Secretary . ' 4 A) Advocate general (D) Accountant general (C) Law department
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Duiing the recess of the. Legislature in unavoidable circumstances legislation is achieved by issueof: (B) Gazette extraordinary . (A) Ordinances (D) Special bifi (C) Gazette notification
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Despatch ,.LA5 () (C) (D)
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Number of entries on a phge of the personal register shall ordinarily be: (B) two (A).three (D) nolimit four (Q
of Communications within the Secretariat is routed through: office section , central despatch through transit register by the concerned section special agency
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In th4 courts subordinate to the High court, the suits and other proceedings are co-ordinated by: -' (B)' District collector (A) Advocate general (D) Public prosecutor' (C) Government pleader •
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Control over the staff attached to the Ministers is exercised by: (A) The Secretary, General Administration . (B),' Chief Secretary ...jø) The Minister concerned' (13) The Chief Minister 'Assembly questions received in Tamil and Kannada 'which are the approved minority laiigUages of the state'are translated by: (B) Law department (A) The Social welfare'department •(D) 'General Administration departñient ' • (C) Home'department Indices in the Secretariat are compiled in alphabetical orders of the index headings and are knownas: • • ' ' •• (B) annual index, • • '(A)' slip index • (13) alphabetical index • • " • (C) title index A •
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47. Every copy of note to the subjects committee should be signed by an officer not below, the .rankof:/ . . .. . '1.3' Secretary.to Government . . Joint Secretary to Government . . Deputy Secretary tO Government Under Secretary to Government 48.
Which athong the following is the primary duty of the Under Secretary? A) Maintenance of discipline (B) Training of Assistanta under him '(C) To ensure the receipt of tappal in time ' -. (D) When a seat of Assistait in a section under him is vacant to arrange to register the papers in the personal register
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When a bill is finally passed'by the Assembly the absent of the Governor should be obtained by the following department: . . . (A) The concerned department ••, . ,4B) Law department . . (0) General Administration department . . . '(D) Personal and Administrative Reformth department
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All proposals for legislation and amendments to enactments and rules shall be dealt with: According to the rules of business . As directed by the Law department. • . . As indicated'by the General Administration department As advised by the Personal and Administrative Reforms department
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When the Assembly interpietation file is received back with the approval of the Minister, the answers should be copied' and authenticated by the section officer and the following number of copies should be given to the Legislative Secretariat: (A) two clear copies , ' . (B). five clear copies (C) . seven clear copies (D) three clear copies
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Pension papers relating to non-gazetted staff are prepared and forwathed by Accounts section .. . ' Social welfare department . .• The department concerned ' Home department • .•
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All correspondence dealing with appointments and postings is treated as Confidential • , . . (B) Need not be treated as confidential (C) Can be kept by anybody.in the section - (D) Can be treated as ordinary papers
54. When action in a file for a conceivable time is not active, entries' in the personal register are closed and the file is entered in the (A) call book - . (B) remainder diary . (C) distribution register • (D) circulation register ' DE--1/2017/28 ' • .
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55. The correct procedure in the following may be pointed out: notes and orders of Ministers and Governor can be reproduced in Communications to offices outside the Secretariat these should an no account be reproduced in such Communications r can be extracted as such . . (D)- only in the fo±m of approved correspondence can they be communicated Jnspeétioi of Personal register every month (except the month of January) should be done by. the: . . (B) . Section Officer (f Under Secretary(D) Joint Secretary (C). Deputy Secretary.
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Note for the council of ministers shall be prepared by an officer: . . . of the rank of secretary (B) of the rank of Deputy Secretary and above (C)• of the rank of Joint Secretary and above (D) of the rank of Under Secretary and above 58
Who is responsible to ensure that the order in which the file is marked is circulated? (A) Private Secretaries to Ministers• (B) Office of the concerned Secretary . (C) Office of the Chief Secretary Joint Secretary of the Department concerned (P)
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Vigilance department shall be consulted: . When consultation with that department is mandatory In all disciplinary cases Before taking action in all cases of suspensioli. . In all cases involving misappropriation of funds
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. . When two or more papers are pinned toge.ther: - • (A) The sharp end of the pin should be left free The sharp end should again be pierced to rest between papers (C) sharp end may be eovered suitably • (D) sharp end may be made blunt
District collectors and other officers concerned with the deposit of amounts I cheques in court for satising decrees or orders of court shall simultaneously inform The Advocate General • The concerned Government Law officer The Law Department • . . . . .. . • . . • The Revenue department Point out the correct procedure in the following: Spare coof the index supplied to officers and sections for official use:. shall be kept in the records branch of the Secretariat they can be supplied to sub offices can be supplied to Heads of department can be supplied to Private parties on request
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63. . Each department shoijidat the end of each year prepare a consolidated list of files disposed of by the. Council and submit to the Chief Secretary: (B) by the end of Decemeber (A) by the 15th Januñry 15th (D) by,31 March of June (C) by the 64.
95. The Chief controlling officer in respect of all account matters in the Secretariat is
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(B) Secretary; Home department (A) Secretary, Gei eral Administration . (,/'Chief Secretary (C) Secretary, Housing department
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Dispos9i of unserviceable articles and wastepaper is the activity of the following: (B) records branch -(A) housekeeping branch (D) accounts branch . (C) concerned office section
66.. Printing) A) (B) (C) (D)
to be authcErised by: . Secretary of the Department concerned Joint secretary . Deputy secretary Under secretary .
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. . As a guidelineit maybe ensure4 as follows: No file passes through more than three levels of officers beyond the section officer before it reaches the Minister . . . .. . Two levels of officers (C) Four levels of officers (D) Without limit of the levels
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Any information to the press lias±obe released: (A) through the department concerned through the Director of Public relations through the office of the Chief Secretary through the Office Section
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Cheques,1 money orders and other valuables rceived as enclosures to Communications shall be: / . .• •. . • entered by the office Superintendent in the SeCurity Registr and delivered to the ( . . Cash Branch of the Accdunts section . • taken over by the Under Secretary concerned • . by the secret section of the department concerned by the section officer concerned : •
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When proCeedings, volume of books are put up, whibh of the following, should be avoided? the portion of the book or volume should be flagged • . marked with a slip of paper • . .(C5 marked with a tape . (D) the number of relevant page, paragraph clause etc, should be quoted
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71. Apart from the internal inspections of registers conducted by the officers of the concerned departments; the inspection team of the personal and Administrative department may conduct periodical inspections : atleast once in two years. once in three years annually . once in six months 72. Notes for the council of ministers shall be prepared: according to the constitution . . rules of business as per the instrudtions issued by the office of the Chief Secretary. (D) as per the instructions issued by the Home Department
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Officers and st'aff.whO are incharge of keys and confidential papers shall hand over them to the following when they proceed on leave or relinguish change: (A) to the superiors 0) secret section of the department concerned to the Office Superintendent to the House keeping branch
. 74. • Whiëh of the following statement is false? the public relations department work under, a Director the department has, district offices throughout the state ,,.(4) the department has regional offices in the state (D) has an information office at New Delhi 75. . If any deviation from the views of the Personnel and Administrative Reforms.department in the matter of relaxation of rules i's felt necessa*y by any department of the Secretariat the advice tendered by the advice section can.be over ruled by: Minister in charge of the department concerned . •, • By the Chief Secretary . •. By the Chief Minister • •. , 1(D) By the Council of Ministers ' 76.
Busines connected with the meetings of the Council of Minister is the.special function of the followin,ç: . • • .• • . • • A) . Chief Secretary (B) Secretary of the department concerned (C) Minister concerned . . . . (D) Chief Minister
. 77. ' In the following, choose the correct procedure : (A)' Communications in respect of disciplinary proceedings have to be signed by the ' • . • • disciplinary authority himself . Can be authenticated for and on behalf of him by a responsible officer (B) (C) By an officer of the vigilance department (D) By the Secretary of the Department.concerned
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78.
Communications to the Legislative Secretariat should be addressed to (A) Secretary, Legislative Assembly jB The Speaker (D) Joint Secretary of the Assembly (C) Deputy Speaker
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In the event of any- doubt on the procedure laid down in the Secretariat Manual, the clarification issued by the following department shall be final : (A) Home department JB) Personal and Administration Reform department Social welfare department General Administration department
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The head of the Council of ministers is: (A) Goverilor tB) Chief Minister Home Minister 'Any Minister nominated by the Chief Minister
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Any reference issued from the office which originates the file is called (B) case (A) arising-reference tappal (C) current
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The Secretariat Record Branch functions as part of the following department: 94A) Genral Administration department - -. Cultural Affafrs department -• Personal and Administrative Reforms department Home department -
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Note (fair copy). for the Council of Ministers (A) need not be signed by any one --- (B) - shall be signed by the Secretary of the department concerned by the Chief Secretary (D) by the minister of the department concerned Point out the correct procedure mentioned above -
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In the case of official letters received in the Secretariat from the members of Parliament and - members of the Legislative Assembly the replies will have to go-over the signature of: --(A) an officer not below the rank of Secretary officer not below the rank of Joint Secretary ------ - (C) officer not below the rank of Deputy Secretary -,D) officer not below the rank of Under Secretary -
- 85. There shall be a common seal for every department which shall be kept in the custodyof: 86. --
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87. Secretaries may allow Heads of depariments to note in Secretariat, files. In such . . circumstances the procedure shall be :. file may be given aver to the Head of department by the Secretary in charge of the department and received back by his Secretary himself can be given by the Joint Secretary and got back by him by the confidential Assistant of the Secretary and got back by him (D). by any members of staff by the Secretary and got back by him• 88.
89.
The.Secretary to the Legislative Assembly to intimate the position of-a bill at each stage to to the concerned Administrative departmnt law department (.C) general Administxation department office of the Chief Secretary For every three days late attendance without permission how many days casual leave shall
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be forfei)Md? 14) one (C) two
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(B)three (D) none
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Letters seking opinion of the Advocate general have to be got scrutinised by the: , •JB) law department . (A) finance department (D) general administration department . (C) cultural department
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All proposalsfor change in the Administrative set up and function of the Government the following department shall be committed: (A) finance department (B),. law department '4€) per'sonnel.and administrative reforms department . (D) general admiiiistration department I
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A Communication received in one department from outside office or from another department of the Secretariat which is stamped and numbered in the department is until disposal known as:
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- B5 current (D) none of the above
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That part of a case consisting of papers received, -drafts of interim references reply thereto. and drafts of final orders issued, arranged chronolo9ically from top to bottom is: • '() • current file (A) put up papers (D) new case note file - -. A major division of the Secretariat wherein specified subjects are dealt with is called: (B) section , (A) ,jlepartment (D) wing • • (C) branch- ' . •• •
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95. In the case of cabinet files marked 'Secret' in the Administrative Secretariat and the Law department the taking of copies of the Notes for the council should be done only in: .A) Vigilance department : (B)
Office of the Chief Secretary
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,-0011 Secret section of General Administration department (D). Home departnient . . 96..
Drawing officers in respect of amounts towards pay allowances and contingent expenditure of the Secretariat : (A)
Secretary, General Administration department Under Secretaries, GAD (Accounts)
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Under Secretaries.! Deputy Secretary (SC) department
.(D) Officer incharge of Housekeeping
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In cases involving interpretation of Rules in K.S.R. which department is to be consulted? Personnel and Administrative Reforms department General Administration department Finance department .
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(B) Law department 98.
Whether a particular cabinet file should be treated as "Secret" or not shall be dedided by: (A) \,fl5
Secretary of the department concerned ....
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The Deputy Secretary who started the note 99.
When an officer writes a question in the margin of a note? The answer will be written below in the margin itself A separate note will be put up for answering the question The reply shall be written in continuation of the note The question will be copied out and the answer written below it
100. Awareness among the public regarding the achievemAts.of the Government is created by (A)
Cultural Affairs department
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General Education department
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