Saint Clement School Handbook for Students and Parents 2016 2016-2017 2017

Saint Clement School 4534 Vine Street St. Bernard, Ohio 45217 Phone (513) 641-2137 Fax (513) 242-6036 www.stcschool.org

St. Clement Parish www.stclementcincinnati.org

Table of Contents TOPIC

Page

Introduction for Parents ………………………………………………………………… 5 St. Clement School Mission and Statement of Beliefs ………………………. 6 Parental Responsibilities …………………………………………………….…………. 7 Student Responsibilities ………………………………………………….…………….. 8 St. Clement School Admission Policy ……………………………….……………... 9 Payment of Tuition …………………………………………………………….………….. 10 Child Custody Issues ……………………………………………………………………... 11 Arrival/Dismissal Procedures ………………………………………………………….. 11 Attendance …………………………………………………………………………………… 12 Parent/Staff Communication Protocols ……………………….………..………….. 13 Communication between Home and School ………….…………..…….……….. 13 Archdiocesan Child Protection Decree ……………………………………….……. 14 Dress Code …………………………………………………………….…………...………… 18 Emergency Procedures …………………………………………….……..….………….. 21 Fire and Tornado Drills ……………………………………………..….……….………… 21 Health Services …………………………………………………………..…..…………….. 21 Medication Policy ……………………………………………………..……..…………….. 22 Asbestos Notification for Parents .…………………………………………………… 23 Messages for Teachers ……………………………………………..………..………….. 23 2 Revised: August 2016

Snow Days and Emergency Closing ……………………………..…….……………. 23 Visitors ……………………………………………………………………...………….……… 24 Withdrawals ………………………………………………………………..…..……..…….. 24 School Bus Service ………………………………………….…………………………….. 24 Books and Supplies ……………………………………….………………..…………….. 24 Library ……………………………………………………………………….………..……….. 25 Cell Phone Policy …………………………………………………………………………… 25 Acceptable Use of Technology Policy …………………..…………….…………… 26 Cafeteria ………………………………………………………………….…..………………. 27 Field Trips …………………………………………………………………..………….…….. 27 Copy of Field Trip Permission Form ……………………………….………….……. 29 Grading Procedures …………………………………………………………….…….….. 30 Homework ………………………………………………………………..………………….. 29 Junior High Homework Policy ……………………………….…………………….…. 31 Honor Roll ……………………………………………………………………………..……... 32 Promotion, Placement and Retention …………………………………………….... 33 Playground ………………………………………………………………………………..…. 34 St. Clement School’s Religion Program Goals ……………………………..…… 34 Mass Servers ……………………………………………………………………..………… 35 Sacraments ……………………………………………………………………………..…... 35 Religious Observance ……………………………………………………..…………….. 35 Specialized Services …………………………………………………………...….……. 36 3 Revised: August 2016

Testing ……………………………………………………………………………………….. 36 School Records ……………………………………………………………..……………… 36 Discipline Policy for St. Clement School ………………………………………… 36 Discipline Procedures …………………………………………………..…….……….. 38 Suspension/Expulsion Definitions ………………………………..……….……….. 39 Search and Seizure ………………………………………………………….………..…. 40 Responsibility for Personal Items ……………………………………….……..…... 41 Education Commission ………………………………………………………..…….…. 41 Organizations and Events ………………………………………………………..…… 41 a. Athletics ………………………………………………. 41 b. TPC – Teacher/Parent Club …………………….. 42 c. Room Parents ………………………………….……. 42 Faculty and Staff List 2016-17 ………………………………………………………. 44 Note: Page 45 is the Parent Signature/Acknowledgement page which should be signed by each parent, removed from the handbook and returned to the school office as soon as poosible.

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INTRODUCTION FOR PARENTS This handbook has been prepared to clarify questions parents sometimes have regarding school philosophy and procedures. Your attitude toward the parish school is most important. The respect you manifest for the school and individual teachers will be absorbed by your child. Only if your child respects the mutual authority of the parents and teachers will he/she be able to make a success of his/her education. We hope this handbook will be of assistance and that it will serve as a link in the cooperation between home and school. Please study this handbook with your child and keep it handy for reference. Since situations may arise that were not foreseen at the time of writing this handbook, the Principal reserves the right to amend this handbook at any time. Parents and students will be promptly notified of any changes.

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ST. CLEMENT SCHOOL MISSION The primary mission of St. Clement School is to provide a meaningful and quality education for students based on established academic standards and the teachings and lived values of our Catholic faith. We strive to live the Franciscan values of peacemaking, inclusion of all people, and care of all life. We provide a quality education, meeting the needs of individual students, and preparing all to be active and effective citizens of our local and global communities, now and in the future.

ST. CLEMENT SCHOOL'S STATEMENT OF BELIEFS The following beliefs serve as directives for the purpose and operation of St. Clement School:


We believe that we are called to form a Catholic community in the Franciscan tradition where each person is respected and encouraged to share their unique gifts for the good of all.




We believe that parents are the primary educators of their children, and that their participation and cooperation in their child’s educational, faith, moral and social development is vital.




We believe in developing and maintaining good relationships of mutual respect and good will through regular and honest communication among parents, administration, faculty, staff and students.




We believe in upholding the dignity and value of each student, respecting a variety of learning styles as we challenge each one to do his/her best through varied and meaningful learning opportunities.




We believe in enabling students to grow in self-esteem with a sense of responsibility and accountability for their choices. Affirming their progress in these areas, we empower them to succeed educationally and spiritually.




We believe in assisting students in developing skills for constructive and critical thinking, the ability to reason independently, and the responsibility for self-instruction and selfevaluation. We promote a collaborative environment where teamwork is encouraged and valued.




We believe in honoring and celebrating our cultural, racial, social and individual diversity. Through these efforts we inform and engage students in Catholic Social Teaching, modeling the Gospel values of hospitality and inclusion, and preparing students for the more diverse and interdependent world of the future.




We believe that by equipping our students with necessary skills and academics we prepare them for success in future educational settings and encourage a positive attitude of life-long learning. 6

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PARENTAL RESPONSIBILITIES In enrolling your child in St. Clement School, you agree to certain important responsibilities. These include: 1. To be a partner with the school in the education of your child. 2. To be respectful in words and actions to all students, staff and teachers. 3. To understand and support the religious nature of the school. 4. To read all communications from the school and to request clarification when necessary. 5. To know who your child’s teachers are and to observe parent-teacher conference dates and any special requests for meetings. 6. To discuss concerns and problems with the person(s) most directly involved. 7. To be as actively involved as you can be in the life of the school and to volunteer assistance when possible. 8. To promote your school and to speak well of it to others. 9. To enforce the school dress code. 10. To meet your financial obligations in a timely manner and to support the fundraising efforts of the school when possible. 11. To appreciate that Catholic education is a privilege that many persons do not have.

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STUDENT RESPONSIBILITIES 1. We take responsibility for learning. This means: ♦ We arrive at school on time. ♦ We are prepared for class. ♦ We demonstrate a serious and responsible attitude in daily work. ♦ Homework is carefully and thoughtfully completed and on time. 2. We try to settle our differences in a peaceful manner. This means: ♦ We respect other people’s property and personal space. ♦ We do not physically or verbally fight with other children. ♦ We do not take anything that does not belong to us. 3. We follow the directions of adults in charge, the first time given. This means: ♦ We look at the speaker. ♦ We do not talk back to teachers or adults in charge. ♦ This includes substitutes and lunchroom supervisors. 4. We are sensitive to the needs and feelings of others. This means: ♦ We use appropriate language at all times. ♦ We do not bully or tease other children. ♦ We never boo or whistle. ♦ We are willing to help each other. ♦ We are friendly and courteous. 5. We are expected to move safely through the school. This means: ♦ No playing around in the bathrooms or hallways. ♦ No running in the lunchroom, hallways, or up and down stairs.

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ST. CLEMENT SCHOOL ADMISSION POLICY St. Clement has an open admission policy and does not discriminate on the basis of race, color, religion, national origin, or ancestry. Before admission to kindergarten through 8th grade the following documents must be on file in the school office: 1. Certificate of Birth 2. Certificate of Baptism (if applicable) 3. Last report card 4. Immunization and Health records 5. Results of pre-admission testing 6. Results of standardized achievement tests To register, parents should call or visit the school office. All new students and their parents sign a probationary contract with the Principal in regard to their academic and behavior performance for their first academic Tri-mester. Any violation of the probationary contract by the student and/or parents may result in the removal of the student from the school during or after the student’s first academic Trimester. Students entering St. Clement School after the school year has started must have a satisfactory report from their previous school. All new students will be evaluated to insure proper academic placement. Application for re-admission of a student presently at St. Clement School will be denied if there is consistently unacceptable behavior that is deemed detrimental to the best interest of the class and school or if there is a learning difficulty which requires special educational or psychological services not available for the next school year. The policy of the school is to provide a comprehensive program to assist parents in fulfilling their duty of providing for the Catholic education of their children. Parents who wish to entrust their children to St. Clement School must realize, however, that there are limits to what the school can provide: The school is limited to the extent it can deal with disciplinary and behavioral problems. Parents may be asked to obtain counseling for their child or may even be asked to find another educational setting if the Principal of the school determines the school can not assist a student. The final decision of acceptance is the responsibility of the Principal who will consider the intellectual, emotional, physical, and social needs of the students and how the programs of the school can meet those needs.

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The following is the priority order for registration: 1. Children of St. Clement Parishioners including new students and students already attending St. Clement School. 2. Any Non-Parish student already attending St. Clement School. 3. Children of families of affiliated parishes (St. Bernard-Winton Place, St. Charles (San Carlos) – Carthage, St. James of the Valley and Mother of Christ-Winton Place). 4. Children of non-St. Clement families with students already in St. Clement School: a. Non-affiliated parishes with no school b. Non-affiliated parishes with a school c. Non-affiliated, no parish 5. Children of non-St. Clement families with no students already attending St. Clement School: a. Non-affiliated parishes with no school b. Non-affiliated parishes with a school c. Non-affiliated, no parish

PAYMENT OF TUITION In order to maintain an excellent educational environment, we rely upon timely payment of your tuition commitment. Tuition is due on the 20th of each month beginning in August and ending in May. There is a 5% discount given if payment of tuition is made in full by the first Friday of September. Monthly statements are mailed. Alternative payments schedules and arrangements are available through a written agreement with the Principal. Each family will receive a tuition envelope in August to submit their monthly payments. If a family misses two monthly payments, they will be contacted to submit a written payment agreement. Report cards will not be given to students at the end of any semester if the tuition commitment and other fees are not up to date. Continual non-payment of tuition may result in dismissal from the school. TUITION PAYMENTS can now be made ON-LINE by going to www.stclementcincinnati.org and following the directions below: Click on the item “Donations & Fees” on the left menu; Scroll down and Click on the “Tuition” button; select “Make a Payment” from the Tuition menu. You are able to make “Recurring payments” or a “OneTime Payment” and fill-out your payment amount and payment method. The school office will be notified of your payment electronically and the payment will appear on next month’s statement.

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CHILD CUSTODY ISSUES If your child is not living with either natural parents or guardians, the following information should be provided in writing to the office at the beginning of the school year: -

Names of persons permitted to review records of the student. Names of persons permitted to communicate with or pick up student from school. Names of persons NOT permitted to have contact with student. Where applicable, a copy of the court order or divorce decree regarding custody and visitation rights.

A copy of this information will be kept in the student's file. School personnel (e.g., principal, secretary, student's teacher) who might have contact with the non-residential parent, should be made aware of any limitations on the rights of the non-residential parent that exist. All information will be kept confidential.

ARRIVAL/DISMISSAL PROCEDURES IN THE MORNING: The doors to the school will be locked until 7:00 A.M. No staff is on the grounds for supervision before that time. Please do not bring children before 7:00 A.M. If students arrive after 7:30 A.M., they must report to the office. Students arriving after 7:30 A.M. will be marked tardy. Regular and punctual attendance is expected of all students. THE DAY: School begins at 7:30 A.M. and ends at 2:30 P.M. Pre-School begins at 9:00 A.M and ends at 12:00 P.M. on the assigned days for three and four year olds. DISMISSAL: Students will not be permitted in the building after school except for supervised activities. Parents/guardians of any student who must regularly stay later than 2:30 P.M. must make other arrangements for supervision. Students will not be permitted to wait in the school. Students ARE NOT permitted to wait in the gym for sports practice. EARLY DISMISSAL: If a student is to leave school early, a note or a phone call to the school office is necessary explaining the reason. The note will be sent to the office for recognition and permission and will be recorded. At the proper time, a parent will report to the school office to sign the student out and the student will then be called for special dismissal.

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ATTENDANCE ABSENCES/TARDIES Healthy students are expected to attend school on a regular basis and to be on time for classes. Research indicates that students who have good attendance and are punctual achieve greater academic success. Ohio law places upon the parent/guardian or other person having charge of any child, the responsibility for assuring the attendance at school of children between five and eighteen years of age. Do not send a sick child to school. For attendance purposes, a healthy student has been fever free for 24 hours, has not vomited for 24 hours, and does not have a contagious rash or disease. According to Ohio law, parents are required to notify the school when a child is absent. When a child is going to be absent, a call to the school office is necessary (641-2137) no later than 7:45 A.M. Parents will be called if the school has not been given prior notice of an absence. Even if there is an extended illness, parents/guardians are expected to notify the school daily. Excused absences are defined as personal illness, death in the family, funeral of a relative and any other extenuating circumstances as approved by the principal. All other absences are considered unexcused. Routine doctor or dentist appointments should be planned when school is not in session. *****FAMILY VACATIONS SHOULD NOT BE TAKEN WHEN SCHOOL IS IN SESSION. Students on vacation during the regular school year are marked absent and the missed assignments and teats can dramatically and negatively affect your student’s Tri-mester grade. Teachers are NOT required to plan assignments before the vacation. Credit for make-up work and make-up tests will only be given in extraordinary circumstances at the discretion of the Principal upon the student's return to class. Upon returning to class after an excused absence, students must present a signed note from the parents/guardians stating the reason for the absence. More than four days absence in any Tri-mester without good medical cause or good reason is considered excessive. After the fourth absence in a Tri-mester, a doctor’s note may be required for any subsequent absence at the discretion of the Principal. Three unexcused absences within a Tri-mester or habitual tardiness may result in a referral to the Hamilton County Juvenile Attendance Court Program. Any absences (excused or unexcused, with the exception of two 8th grade high school shadow days) will prohibit a student from receiving perfect attendance. Students in Grades K-8 who have more than 10 unexcused tardies in a Tri-mester will be scheduled for a parent meeting with the Principal to help resolve the issue. The school psychologist may also be asked to attend this conference. Notification of the local school district’s attendance officer may occur in 12 Revised: August 2016

attempt to remedy the situation. Students who enter school late must report to the office for a tardy slip for admittance to their class. The school secretary will mark each tardy slip either excused or unexcused. Missed assignments due to illness are to be made up. Students are responsible for acquiring and completing work that was missed while they were absent. Missing assignments are due the day after a student returns to class, unless otherwise specified by the teacher. If possible, work should be requested to be sent home with another student or picked-up in the office after 2:30 P.M. It is helpful for the parent (or guardian) to request how school work will be sent home when they phone the school office to report an absence. PARENT/STAFF COMMUNICATION PROTOCOLS To facilitate better communication between home and school, parents should follow the following procedure when there is a concern involving a teacher or class: • Parents should first address their concern directly to the teacher, please be courteous and make an appointment, if possible. This can be arranged through a phone call to the school office and /or e-mail to the teacher. Upon receipt of the message the teacher will return your phone call and/or e-mail at his/her earliest convenience. PARENTS ARE NOT PERMITTED TO CALL A CLASSROOM DURING SCHOOL HOURS, ALL CALLS MUST BE MADE TO THE SCHOOL OFFICE, AND A MESSAGE WILL BE SENT TO THE TEACHER WITH YOUR REQUEST. • If, after seeing the teacher, the parents are not satisfied, they should then address their concern with the Principal. The Principal will listen to the concerns of the parent, talk to the teacher involved, and then facilitate a meeting with the parents and teacher, to resolve any issue that may still exist. • After this meeting if there are still unresolved issues, a meeting will be arranged between the Principal and the Pastor (or his designate), and the parents to arrive at a solution. A facilitator from the Catholic School Office of the Archdiocese may become involved if warranted. • If in the judgment of the Principal, any parent’s behavior poses a threat to the safety of staff and/or the smooth operation of the school, the parent may be restricted from communicating with school staff and/or entering school property until, in the judgment of the Principal, the safety issue(s) has been resolved. The local law enforcement agency may be contacted by the Principal for assistance, if necessary. COMMUNICATION BETWEEN HOME AND SCHOOL We encourage frequent communication between parents and teachers throughout the school year. The ordinary means of communication are: • Classroom and Weekly Parent • Teacher web-sites at www.stcschool.org Newsletters • ASCEND daily e-mail alerts and on-line • Report cards grades • Interim reports • Parent teacher conferences • Written communication • Personal telephone calls 13 Revised: August 2016

•

E-mails

•

Sharing of standardized test scores

A parent who wishes to contact a teacher may leave a message in the school office, the teacher’s voicemail, email or send a note to the teacher. A phone call, conference, or return e-mail can then be arranged.

ARCHDIOCESAN CHILD PROTECTION DECREE

St. Clement Parish follows the Archdiocese of Cincinnati’s policy on child abuse and protection. All clerics, educators, and others, who serve the children on a regular basis, whether as employees or volunteers, are to be educated on this decree. For the complete decree, you can check the Archdiocesan website; www.catholiccincinnati.org . Click on “Protecting our Children” The site contains the text of the Child Protection Decree and more details on fingerprinting. Volunteers must attend a session of the Archdiocesan Child Protection Decree. Dates and times vary. Check the parish bulletin, school newsletters, and Archdiocesan website announcements.

BACKGROUND CHECKS The current Archdiocesan Decree on Child Protection requires all employees and volunteers who have more than one hour a month of contact with school children to have a criminal background check and be VIRTUS certified. A regular volunteer is defined as a catechist, scout leader, server coordinator, lunchroom volunteer, coach, etc. who functions in a regular, significant relationship with children. Any volunteer who works with children more than one hour a month or who works with children more frequently than once a month must comply with the archdiocesan policy. It does not include the occasional volunteer, such as chaperone for individual activities. If a person currently volunteers at two locations, only one background check is necessary. At the time of the background check, the person should identify all locations where he/she volunteers. Since June 30, 2004 all volunteers must have been fingerprinted. If a volunteer has been an Ohio resident for five years previous to the background check, only the Ohio BCII check is required. If the volunteer has not continuously lived in the state of Ohio for the five years previous to the background check, a FBI check is also required. The Ohio BCI background

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and FBI checks are available through www.selection.com. Contact the Parish Office if you need information on VIRTUS training The Ohio BCII is an internet Web Check. It is done electronically via a computer. Volunteers must have government issued identification with picture, (eg. driver’s license). A Social Security number is required for all fingerprinting checks. Without a picture ID and the Social Security number, the fingerprint check will not be administered. Therefore, the person may not volunteer. All reports are sent directly from the State of Ohio Bureau of Criminal Investigations and Identification to the Office of the Archbishop. The Parishes will be informed if the volunteer is or is not able to work with children. Parishes will not be told the reason why the volunteer was turned down. This is to protect the pastoral relationship. Who needs the background check and VIRTUS certification? Occasional field trip chaperone Volunteer in a classroom on a single occasion Serve as a Room Parent or Lunchroom volunteer Volunteer with extra curriculars-drama, etc. Volunteer as a coach Volunteer as Sunday School Catechist

No No Yes Yes Yes Yes

CHILD PROTECTION FINGERPRINTING • The Archdiocesan Decree on Child Protection requires all employees and volunteers who have significant contact with children to have a criminal background check. This involves being fingerprinted. •

The Child Protection Decree defines a volunteer as any person over 18 who functions in a regular relationship with children. Moreover any volunteer who works with children more than three (3) hours a month or who works with children more frequently than once a month. It does not include the occasional volunteer such as a driver or chaperone for individual activities.

•

Minors under the age of 18 may not be fingerprinted according to Ohio State Law.

•

Anyone who is not fingerprinted may not work with or interact with children until they complete a background check.

•

Anyone who is not currently working with children but intends to be a coach, scout leader, early childhood religion teacher, room mother, librarian or in any capacity during the next school year, is encouraged to complete the fingerprinting and background check now. This will avoid any delay in being able to perform your work as a volunteer.

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FREQUENTLY ASKED QUESTIONS The Archdiocese of Cincinnati understands your concern for the confidentiality and protection of your personal information, including your fingerprints and Social Security Number. This information is only used as needed and we have taken every precaution to safeguard this data. The following frequently asked questions (FAQ’s) and answers may help you understand the process. Why is the Archdiocese of Cincinnati fingerprinting employees and volunteers? The Archdiocesan Decree on Child Protection requires employees who have regular, significant contact with children and volunteers who work regularly with children must have a criminal background check from the Bureau of Criminal Investigation and Identification. If they have not continuously lived in the State of Ohio for the last five years, then they must also complete an FBI check (Policies B.2 and B.5). The United States Conference of Catholic Bishops’ Charter for the Protection of Children and Young People requires that dioceses evaluate the background of those working with children by utilizing the resources of law enforcement agencies. (Article 13) The State of Ohio provides congregations and their agents (among others) immunity from civil liability if a background check is completed for a volunteer who has regular contact with children and that volunteer later harms a child. (Ohio Senate Bill 187, April 22, 2001) Why do I need to be fingerprinted? The State of Ohio processes criminal background checks by using fingerprints. This process checks records for all counties in the state. The Bureau of Criminal Investigation and Identification (BCII) is responsible for this process under the authority of the Office of the Attorney General. What is the WebCheck? The WebCheck is an electronic process using digital images of the two thumbs and the two index fingers. This process is successful 98% of the time. The traditional method of rolled prints using ink and cards has an error rate of 25%. The turn around time on the WebCheck is usually within 48 hours. The turn around time on the cards is 30 days. Why can’t I have my fingerprints taken at the local police station? The Archdiocese of Cincinnati wants accurate verification and wants to maintain the strictest of confidentiality. By doing the WebCheck, the information is sent directly to the State of Ohio (BCII) and the results are returned directly to the Archbishop’s Office. How do I know that the information and fingerprints are secure? When your fingerprints are completed using the WebCheck, the information is transmitted directly to the BCII. The information is not maintained on the computer and the transmission is encrypted and can only be read by the BCII. When reports are sent to the Office of the Archbishop, this information is also encrypted.

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What type of information is the background check looking for? The State of Ohio performs a variety of background checks. The Archdiocese requests a background check for the "care, custody and control of children." Other background checks are performed for care of the elderly, licensing, law enforcement, driving records, etc. The background check we use looks at those laws which could impact children and a person’s suitability for working with children. What types of reports are sent to the Archdiocese? If a person has no record, a report is sent to the Archdiocese stating that there is no record of criminal activity for that person. This report is transmitted by encryption and may be downloaded and printed but may not be transferred to our computer. If there is a record of criminal activity, a written report is mailed to the office of the Archbishop. Only the Archbishop reads these reports. Records of criminal activity are never sent over the computer. Is my report shared with my pastor/administrator? No, the only information that is shared with the pastor/administrator is whether the person may or may not work with children. How long are my fingerprints kept on file? The WebCheck prints are kept on file by the BCII for a period of 13 months after which they are purged from the database at the State of Ohio. The rolled prints (card and ink) are destroyed after three months. The FBI destroys the prints as soon as the report is complete (usually three months). Where are the fingerprinting sites? Please check the following website: www.selection.com

(Or contact the school office.)

The charge for the Ohio webcheck fingerprinting is $35.00. The FBI background check is $35.00. Cash or money orders only. No personal checks accepted.

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DRESS CODE - ST. CLEMENT SCHOOL All students must wear approved school uniforms. GIRLS’S UNIFORMS Grades K-3: Plaid jumper-The jumper may not be shorter than 2" above the knee. Grades 4-8: Plaid skirt-The skirt may not be shorter than 2" above the knee. Skirts may not be rolled at the waist. Uniform skirts and jumpers are available locally for purchase from Campus Outfitters, SchoolBelles or Fox Uniforms. Pants, shorts and shirts are available at local retailers such as Target, Wal-Mart, Sears, etc. Blouses/Shirts: Solid colored - White or red with collar, may have long or short sleeves. Sold colored - White or red sport shirt with collar. Sport shirts with the St. Clement logo are acceptable. Solid-colored white or red turtlenecks Anything worn under the uniform shirt MUST be solid white or red in color Blouses or shirts MUST be tucked in at all times. Shorts

Twill dress uniform style shorts in navy blue or khaki may be worn from April 1 through October 31. Shorts must be no shorter than 2" above the knee. No “Capri” or jean style style shorts. Shorts may not be rolled up (see additional restrictions listed under slacks). (Leggings during school hours only during severe cold weather). Shorts may not have colored trim, rivets, tabs, or side pockets (NO CARGOS) down the leg.

Slacks:

Twill dress pants in navy blue or khaki are to be worn. No “skinny “ jean style pants or “jeggings”. Pants may not be denim or Jean type material. Pants may not have colored trim, rivets, tabs, or pockets (NO CARGOS) down the leg.

Belts:

If pants have belt loops, a belt MUST be worn.

Sweatshirts:

St. Clement spiritwear and/or items (Fleece sweatshirts and/or jackets) purchased from (or issued by) the St. Clement Athletic Association only. Uniform blouse or shirt MUST be worn underneath.

Sweater:

Solid navy blue, gray, red, or white (pullover or cardigan).

Socks:

Solid navy, red, white, gray or black. Socks must be worn and should be high enough to be visible. Solid navy blue, red or white tights may be worn under the plaid skirt or jumper at the discretion of the parent (due to weather).

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Shoes:

School shoes preferred - gym shoes are acceptable. Avoid very deep grooved shoes. Boots, UGGS, clogs, CROCS, shoes with wheels or spinners, flip-flops or sandals of any kind are not permitted for safety reasons.

Hats/Jackets: No hats and only “Spirit Wear” jackets (and those issued by the St. Clement Athletic Association) may be worn in the building during school hours. Make-up

No make-up of any kind is permissible, including lip-gloss. No nail polish except clear (no colors). No acrylic nails. No tattoos-this includes temporary or permanent.

Hair

No extreme styles or symbols cut in hair. No dyed, bleached, highlighted, or colored hair.

Jewelry

One post earring may be worn in each ear on the lobe (no loop or gauge style permitted). A watch is permissible; one simple bracelet may been worn. One simple religious necklace may be worn. One simple ring on each hand is permitted. No hanging key chains allowed. No body piercings.

BOY’S UNIFORMS Slacks:

Twill solid navy blue or khaki uniform style pants. Pants may not be denim or jean type material. Pants may not have colored trim, rivets, tabs, or “CARGO STYLE” with pockets down the leg.

Belts

If there are belt loops, a belt MUST be worn.

Shorts

Twill solid navy blue or khaki (see additional restrictions listed under slacks). Shorts may be worn from April 1 through October 31. Shorts may not be shorter than 2" above the knee or longer than 2" below the knee. Pants may not have colored trim, rivets, tabs, or “CARGO STYLE” with pockets down the leg.

Shirts:

Solid colored - White or Red with collar, may have long or short sleeves. Sold colored - White or Red sport shirt with collar. Sport shirts with the St. Clement logo are acceptable. Solid-colored white or red turtlenecks Anything worn under the uniform shirt MUST be solid color red or white. Shirts MUST be tucked in at all times.

Sweaters:

Solid navy blue, red, white, or gray. Pullover or cardigan. 19

Revised: August 2016

Sweatshirts:

St. Clement spiritwear and/or items (Fleece sweatshirts and/or jackets) purchased from (or issued by) the St. Clement Athletic Association only. Uniform blouse or shirt MUST be worn underneath.

Socks:

Solid navy, red, white, gray or black. Socks must be worn and should be high enough to be visible.

Shoes:

School shoes preferred - gym shoes are acceptable. Avoid very deep grooved shoes. Boots, sandals, shoes with wheels, clogs or “spinners” are not permitted for safety reasons.

Hats/Jackets: No hats and only “Spirit Wear” jackets (and those issued by the St. Clement Athletic Association) may be worn in the building during school hours. Hair:

No extreme styles or symbols cut in the hair. No dyed, bleached, highlighted, or colored hair. No facial hair permitted.

Jewelry:

A watch is permissible; one simple bracelet may been worn. One simple religious necklace may be worn. One simple ring on each hand is permissible. No hanging key chains. No body piercings or ear rings. No tattoos-This includes temporary or permanent.

ID Cards All students are required to wear their student ID card. The ID card should be visible in the plasticholder/clip supplied by the school and and attached to the front button area of their shirt or their collar. Students are responsible for the cost of any lost or replacement ID cards, holders and clips. Students are not permitted to alter or disfigure the ID cards in any manner. Physical Education Dress Code All students in grades K-8 are required to wear gym shoes to P.E. class. Students in grades 5-8 are required to change out of their school uniform for P.E. class. Appropriate T-shirts, shorts, sweatpants, or non-hooded sweatshirts should be worn. Jeans or jean shorts are not permitted. Any article of clothing worn in P.E. class may NOT be worn underneath school clothes. “Dress Down” Days Occasionally throughout the school year there will be “Dress Down” days. Students will be permitted to be out of uniform on those days. However, appropriate clothing must still be worn, and the teachers have the discretion to decide if the clothing is appropriate or not. The Principal retains final authority on uniform policy. Jeans, non-hooded sweatshirts, sweat pants, etc. are permitted on “Dress Down” 20 Revised: August 2016

days. Spirit Days, as designated by the Principal, are days in which the student may wear red and white clothing or St. Clement spiritwear with jeans or sweatpants instead of the school uniform. Neatness and cleanliness of dress and person are expected at all times. Students wear uniforms for school trips unless the nature of the trip calls for another kind of dress. EMERGENCY PROCEDURES If your child becomes sick or injured at school, we will provide emergency care that may legally be given. Parents will be notified if it is recommended that the child leave school for further care. If the parents cannot be reached, we will consult your child's EMERGENCY PROCEDURE FORM and follow the direction you have indicated. ALL students are required to have EMERGENCY PROCEDURE FORMS in the office after the first week of school. IT IS ABSOLUTELY NECESSARY FOR THE SCHOOL OFFICE TO BE AWARE OF ANY CHANGES IN ADDRESSES, HOME PHONE NUMBERS, AND WORK PHONE NUMBERS. Please call or send a note to the school office immediately when there is a change. Our emergency cards are only as useful as the information you give us. Fire, tornado and emergency drills are held in accordance with Ohio State Law. Directions for evacuation of the building or tornado procedures are posted in each room. Students are expected to maintain absolute silence during these emergency drills. If there is a tornado warning, it is advisable to keep the children in school where they would be safer than trying to take them home and possibly getting caught in the tornado or severe weather. The St. Bernard Police and Fire Departments have disaster plans in place to deal with emergencies. If there is a chemical emergency affecting the school area, the children will follow the disaster plan put into effect by the city.

FIRE AND TORNADO DRILLS Fire drills are held monthly and all students and personnel are expected to know how to vacate the building from any location. Tornado and Lock-down drills will be held periodically. Intentionally causing a false alarm by activating the alarm is a serious offense and will result in serious disciplinary action. Criminal charges may be filed.

HEALTH SERVICES NURSE: St. Clement School provides a registered nurse one day a week. She is available to do vision and hearing testing on students in grades K, 1, 3, 5, and 7. She also does scoliosis screening on student in grades 6, 7, and 8. The nurse is also available as a resource person for all students and staff. By

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making a request through the office or the student's teacher, you may request a screening for your child outside the designated grades. ILLNESS: No student is permitted to leave school due to illness unless a parent/designated adult is notified. Students who are ill must report to the office before a parent is notified. IMMUNIZATIONS: The Ohio Department of Health has established the following requirements: 1. Four D.P.T. or Td (adult) vaccine or combination 2. Three or more doses of Trivalent Oral Polio Vaccine 3. Two MMR (measles, mumps, rubella) after first birthday All dates must be on file by October 1 or the student will be excluded from school until dates are received. (This is Ohio State Law.) Students enrolling from outside of Hamilton County should be tested for tuberculosis within 90 days of entering the school.

MEDICATION POLICY: When it is necessary for school personnel to administer medication, the following guidelines are strictly adhered to: 1. All school personnel are informed that the administration of any drug (prescription or over-thecounter) without the order of a physician and the parent/guardian could be interpreted as practicing medicine and is prohibited by law. 2. Whenever possible, medication should be administered before or after school hours. a. Medication forms are sent home with registration packets. Extra forms are available in the office. b. A separate medication form must be completed for each medication administered. c. A revised statement, signed by the prescribing physician and the parent/guardian must be submitted whenever any change from the original physician order occurs. d. New medication forms must be submitted at the beginning of each school year. 3. Medication forms must be completed by physician and/or parent/guardian before school personnel may administer any medication. The information must include the name of the medication, dosage, route of administration, duration of medication and possible side effects. 4. The medication must be in the original container in which it was dispensed. It must have an affixed label including the student's name, name of medication, dosage, route of administration and the time of administration. 5. Students are not permitted to carry medication (including asthma inhalers) on their person unless there is an agreement with school personnel and the parent/guardian and the prescribing physician has submitted a medication form.

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6. It must be recognized that there are certain limitations to the responsibilities, which the school can assume in administering medications. a. It is the student's responsibility to remember to take the medication. b. The school cannot guarantee that a rigid time schedule for the administration of medication can be followed. STUDENTS WHO SELF-ADMINISTER MEDICATION DURING SCHOOL HOURS ARE IN VIOLATION OF THESE RULES.

ASBESTOS NOTIFICATION FOR PARENTS To ensure compliance with the Asbestos Hazard Emergency Response Act (AHERA), St. Clement School maintains a written Managagment Plan in the school office and undergoes annual inspections. The written Management Plan is available for inspection by parents, teachers and/or employees by making an appointment through the School Principal. REMINDER - MESSAGES FOR TEACHERS The school secretary will not deliver non-emergency messages to the students during the school day. Only in true emergencies should parents attempt to get messages to students. TEACHERS SHOULD NOT BE CALLED DIRECTLY DURING SCHOOL HOURS. IF IT IS NECESSARY TO CONTACT A TEACHER DURING SCHOOL HOURS, CALL THE SCHOOL OFFICE AND THEY WILL CONTACT THE TEACHER Please avoid calling the school near dismissal time, 2:15-2:30 p.m. There is a lot of activity at this time of day and we cannot guarantee that messages that are received after 2:15 p.m. will be delivered to your child. Unless it is an emergency, please make arrangements for what your child is doing after school before the school day begins. Emergencies do happen and we are aware of that and plans need to be changed, but emergencies should be the exception and not a regular occurrence. SNOW DAYS AND EMERGENCY CLOSING

Parents who register with our ASCEND on-line grade management system and provide their email address and cell phone number will also receive communication concerning school closings or early dismissals through email andtext message. 23 Revised: August 2016

In the event of inclement weather, and if St. Clement School must close or be delayed you see the following on our local TV channels: “St. Clement School – closed or delayed”. Local Channels 5 (WLWTV), 9 (WCPO-TV), 12 (WKRC-TV) and 19 (WXIX) will display information for St. Clement School. Please do not call the school or rectory for school closing information. In the event that St. Clement School would need to close early, parents will be notified through an established phone call, e-mail and text message procedure through our ONE CALL NOW system. Please keep the information current on all emergency forms.

VISITORS St. Clement welcomes visitors, particularly parents. However, to insure that a safe, academic atmosphere with minimal interruptions is maintained, all visitors must report to the school office and sign in. The visitor will receive a nametag to be allowed in the building at that time. This includes computer volunteers or room helpers. No one is permitted in the building during the school day without first coming to the school office to sign in and receiving permission from the Prinicpal and/or School Secretary. Any visitor without a pass will be reported immediately to the office and will be asked to leave the building. Forgotten lunches, lunch money, schoolbooks, etc. should be brought to the office, not the classroom. If a parent wishes to sit in on their child’s class, they must make this request of the Principal at least a day in advance. Parent classroom visits are limited to one (1) hour. WITHDRAWALS Withdrawal of a student must be directed to the Principal in writing with indication of the official date of withdrawal. Release forms must be signed as required by Ohio law. Ohio law requires the release of health records. No school records will be released until all tuition and fees have been paid in full. SCHOOL BUS SERVICE The bus is an environment that needs to be safe for all riders. If any rider disrupts the safety of the bus by not following the rules and regulations, or by not obeying the bus driver, disciplinary action will be taken by the driver or the school. Bus privileges may be lost if the behavior continues. Remember: riding the bus is a privilege that can be lost if students do not help make it a safe environment for everyone on board!

BOOKS AND SUPPLIES Loaner textbooks are distributed at the beginning of the school year and as needed during the year. Workbooks are also provided as needed.

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ALL NON-CONSUMABLE TEXTBOOKS (THIS INCLUDES HARDBACK AND PAPERBACK), MUST BE COVERED AT ALL TIMES. Parents are urged to encourage their children to take good care of the books that they use and to see that they are well covered and clearly marked. Students are expected to use ALL equipment, materials, and books with care and respect. The student will be fined for any damage to the book. Each student is responsible for his or her books as well as school and personal property. The student's name must be clearly marked on any personal items brought to school, especially sweaters, sweatshirts, and gym clothes. Students are also expected to have the necessary items for classes such as paper, pencils, etc. No electronic equipment of any type, including but not limited to; Smart Phones, video games, MP3 players, IPods, IPads, personal computers, tablets and/or headsets should be brought to school unless the student has been directed by a teacher to do so. If a student is found with any of the above listed items, the teacher will confiscate the item. LIBRARY The school maintains a library to which all children have access. Provisions are made so that each class has a scheduled time to use the library. Students are expected to use the library in such a way that shows a sense of responsibility and consideration for others. Books and magazines are to be returned at the appointed time or a fine will be charged for each school day the item is overdue. Lost or damaged books or magazines must be paid for. CELL PHONE POLICY If it is necessary for a student to bring a cell phone to school, it is required that a parent/guardian send a note of permission. All cell phones must be turned off and stored in the student’s book bag at all times during the school day (7:15 a.m. – 2:30 p.m.) or once te enter the school building. Student use while in the restroom is absolutely forbidden. If the phone rings during school time, but is in the book bag and not in the possession of the student, the student will receive a two point violation, the phone will be confiscated, and a parent will be required to pick up the phone from the Principal. If the cell phone is found on the student (or in a purse or handbag) the student will receive an instant detention, the phone will be confiscated, and a parent will be required to pick it up from the Principal. If any violation occurs the second time, the student will receive a two point violation, an automatic detention and the phone will be confiscated. A parent will be required to pick up the phone from the Principal, but only after the student serves the detention. For the third offense, the student will receive a two point violation, an automatic detention, and the phone may be confiscated until the end of the school year, at the discretion of the Principal. 25 Revised: August 2016

St. Clement School is not responsible for cell phones or other technology carried or left in book bags. If cell phones, other technology, and personal belongings are brought to school, the school cannot he held liable for loss or damage.

ACCEPTABLE USE OF TECHNOLOGY POLICY Our entire building is now a wireless internet environment, used to enhance classroom instruction and enrichment activities. Access to the wireless network is strictly controlled by the Principal. Other technology resources can be found in the computer lab, the classrooms, the library, and the school office. Class schedules include at least one class period per week in the computer lab where students receive instructions that build technology skills within a framework of archdiocesan curricular goals. In the classrooms, students utilize network-based software that reinforces classroom instruction. Everyone, students and adults, who use the computers at St. Clement School, is required to read and sign the Policy for Acceptable Use of Technology. This policy, required by the Archdiocese of Cincinnati, must be completed each year before any user is allowed use of computers or Internet. Students are required to treat all technology resources with respect. This includes but is not limited to: computer systems, printers, scanners, TV’s, VCR’s, cameras, and software. Abusive behavior will result in the loss of technology privileges and appropriate disciplinary action. St. Clement School reserves the right to take disciplinary action for technology unbecoming a Christian student where ever the technology was generated. Technology resources are also used as a tool to promote communication between students, teachers, staff, parents and the parish community. School news is sent by email to parent addresses submitted at the beginning of the school year. If you don't have access to technology, alert the school office. All students and their parents must submit a signed Archdiocesan Internet Use form. Inappropriate use of the Internet during the school day will result in immediate loss of Internet privileges for a time to be determined by the Principal. The school may take disciplinary action against school personnel, including students, who violate the Responsible Use of Technology Policy or other school/Archdiocesan policies by inappropriate use of technology. Disciplinary action may also be taken against those who use telecommunication devices to cause mental or physical hardship to other members of the school community, whether these incidents take place on or off the school property. Disciplinary action taken by school authorities may include revocation of access to technology resources, suspension, expulsion, and/or possible legal action.

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CAFETERIA The cafeteria is available for the entire student body. Breakfast will be available each morning in the cafeteria from 7:00 – 7:20 a.m. and Breakfast “Go Bags” will be available for any students (and may be consumed in the homeroom) who come in after 7:20 a.m. for a charge of $1.25. Hot lunches are available for a charge of $2.25 per day. Free and reduced breakfasts and lunches are available to families who qualify by filling out the federal form. (This information is held in strictest confidence between the parents and principal.) Milk, juice (and slushies on Fridays) are available for those students who wish to pack their lunch. Each student is assigned a charge code that is used to deduct lunch charges from his/her account. This number code will remain the same while the child is a student at St. Clement School. Parents may pay in advance, and any money left over at the end of the school year will be returned. Money is collected everyday in the cafeteria before 7:30 A.M. The money should be enclosed in an envelope with the student's name, homeroom, and charge code number. This alleviates the exchange of money during the busy lunch rush. Teachers take a daily lunch count in homeroom to determine the number of hot and cold lunches. LUNCH ACCOUNT can now be made ON-LINE by going to www.stclementcincinnati.org and following the directions below: Click on the item “Donations & Fees” on the left menu; Scroll down and Click on the “Lunch Payment” button; select “Make a Payment” from the menu. You are able to make a “One-Time Payment” of an amount you choose and fill-out your payment amount and payment method. The Cafeteria Manager and the school office will be notified of your payment electronically and the payment will appear on your student’s account. Copies of your student’s account activity are available by contacting Theresa Schrand by email at [email protected].

Children are informed when their lunch account is getting low. Delinquent account notes are sent home on Wednesdays. If the account is not paid by the following Monday, the child may be served a peanut butter and jelly sandwich until Wednesday of that week. After that no lunch will be served until the account is paid. The students are expected to show the same manners and respect toward each other, school property, and the cafeteria workers as required in the classroom. All lunches are to be eaten in the cafeteria and not carried to the playground or classroom. FIELD TRIPS Field trips are planned as part of the instructional program. These trips are viewed as a privilege, not a right. The teacher and Principal have the right to deny a student's participation in a field trip experience for reasons including but not limited to behavioral and academic concerns.

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Parents and/or guardians are required to sign the Field Trip permission slip. NO student will be permitted to join his/her class without a signed permission slip on file (see following page). Telephone calls will not be allowed in lieu of this form. Please return the entire slip without removing the section at the bottom. Participation in planned trips will be at the discretion of the Principal.

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St. Clement School Cincinnati, Ohio Dear Parent or Guardian:

Date______________

A school-sponsored activity that requires transportation to a location away from the school site has been planned for your child’s class. This activity will take place under the supervision of employees of St. Clement School. Field trips are privileges afforded to students. No student has an absolute right to a field trip. Students can be denied participation if they fail to meet academic or behavioral requirements. The following is a brief description of the activity: Curriculum Goal: _____________________________________________________________________ Destination:__________________________________________________________________________ Designated Supervisor(s):_______________________________________________________________ Date and Time of Departure:_____________________________________________________________ Date and Anticipated Time of Return:_____________________________________________________ Method of Transportation:______________________________________________________________ If you would like your child to participate in this activity, please complete and sign the following statement of consent and release of liability and return to school by _________________________. PARENT’S PERMISSION AND INDEMNITY I hereby request that my child,____________________________, be permitted to participate in the activity described above. I understand that this activity will take place away from the school grounds, that the school will arrange transportation, and that my child will be under the supervision of the designated person on the date specified. I release and agree to indemnify St. Clement School and its representatives from liability for any accident in which my child may be involved or any injury to my child which may occur in connection with this activity. I consent to the conditions for participation in this activity, including the method of transportation. I recognize that I remain fully responsible for any legal liability resulting from personal action by my child. Witness my signature this ____________ day of ______________________, ______________

Parent/Guardian___________________________________

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GRADING PROCEDURES St. Clement School operates on a three semester academic calendar. Mid-Term reports are sent home at the mid-point of each Tri-mester (refer to the school calendar for the specific dates), informing parents of the quality of a student's work during that grading period. Report cards are given three times a year at the end of each Tri-mester. Kindergarten students do not receive mid-term reports but will receive a “checklist of skills” type report card after each semester. Students in kindergarten will be graded on a scales which includes: M (Strong, Mastered); S (Satisfactory progress); D (Developing) and NP (Needs More Practice). Grades 1-3 will be graded on a scale which includes: O (outstanding), S (satisfactory progress) or N (needs improvement). Grades 4-8 will use the A-F scale for academics: A = 100-93; B = 92-85; C = 84-77; D = 76-70; F = 69 or below. Students in grades 1-8 will also be graded on effort and personal development. Teachers will be happy to confer with the parents outside class hours by appointment. Parent-Teacher conferences will be held on December 1, 2016 and March 16, 2016. Students will bring the report card home for the first and second semesters. The third (final) semester report card will be mailed. HOMEWORK Homework is given as a help to the students. Assignments evolve out of class experiences. They are geared to the needs, interests, and abilities of the students. One of the values of homework is to help students acquire good study habits. Homework teaches self-discipline. The students must learn to budget time and to make an effort to meet a deadline. Home assignments provide practice in needed skills. Students are able to do research, re-write and/or rework papers. Homework may not necessarily have to be written. Pupils, especially in the upper grades, should review notes taken in class. Working on projects, reading books, memorizing needed facts, or studying for a test can all be part of the home assignments. Homework gives the students a chance to prove to themselves that they can work independently. The amount of time spent on homework will vary according to the grade level, the nature of the assignment, and the individual student. Every attempt is made to see that the amount of time spent is reasonable. Please consult with the teacher if you observe, over an extended period of time, that your child is spending an excessive amount of time on homework. In grades 4-8, after five homework deficiencies the student will meet with the Principal and will be required to sign a homework completion contract. A parent-teacher-student conference may also be scheduled if the Principal feels it is necessary. Additional homework deficencies after signing of the 30 Revised: August 2016

contract may result in progressive negative consequences including in-school suspension, out of school suspension and eventually removal from the school in accordance with the homework contract. All consequences for homework deficiencies are at the discretion of the Principal. Failure to complete homework assignments is not handled as a Code of Conduct/Behavior violation but may result in similar consequences if a student chooses to not do their assigned academic work. It is important for the student to develop good study habits. We recommend that each student has a suitable environment and specific time set aside for the completion of homework assignments. It is important that parents monitor homework completion. Each teacher will determine his/her own policy on how homework is averaged into the class grade. JUNIOR HIGH HOMEWORK POLICY 1. There will be homework assigned most evenings. On nights when there is no written work, the student is expected to review the material covered in class. 2. All homework assignments with due date will be written on the board and entered into the ASCEND parent e-mail system. During class the assignment will be explained, and the students will have an opportunity to ask questions if something is not understood. PARENTS ARE ENCOURAGED TO SIGN-UP FOR THEIR ASCEND PARENT ACCOUNT AS SOON AS POSSIBLE. If you wish the ASCEND system will send you a daily e-mail listing your student’s homework assignments for the next day. 3. It is the student’s responsibility to copy correctly all homework assignments and due dates into his/her assignment notebook and/or planner. All students will receive a “homework buddy” who will write down both class and home work when their “buddy” is absent. Students will also be asked to name with whom books and other materials should go home. 4. When a student is absent, it is his/her responsibility to see the teacher before school on the day he/she returns to school to turn in any assignments that were due durng the absence. If the student does not come to see the teacher, at the teacher’s discretion, the student may receive a zero for each missing assignment. 5. All tests will be announced several days before the actual test date. Therefore, all students present on a test date will be expected to take the test. Being absent the day before a test will not excuse the student form taking the test. As there may be extenuating circumstances, a teacher may choose to postpone a test. 6. Long term assignments (i.e. any assignment that the student has more than one night to complete) must be turned in on the assigned date if the student is in school that day. Absences prior to the due date will not be an acceptable excuse for a late submission of an assignment. If the student is absent on the due date, the assignment is due to the respective teacher by 7:30 a.m the day the student returns to school. 31 Revised: August 2016

7. If a homework assignment was not completed, the student will be given a homework deficiency form. This form must be signed, stapled or clipped to missing work, and returned to the respective teacher by 7:30 a.m. the next day. Students will be given a 50% as a final grade for that assignment. If the signed deficiency and the late work are not returned the next day, the student will be given a zero as a final grade for that assignment. 8. After five homework deficiencies, the student will meet with the Principal and will be required to sign a homework completion contract. A parent-teacher-student conference may also be scheduled if the Principal feels it is necessary. Additional homework deficencies after signing of the contract may result in progressive negative consequences including in-school suspension, out of school suspension and eventually removal from the school in accordance with the homework contract. All consequences for homework deficiencies are at the discretion of the Principal. 9. At the beginning of each semester, for each teacher, students will be given a “PASS CARD” to use in case of emergency that would prevent them from completing an assignment. This card is to be signed by the parent and given to the teacher the day the assignment is due. The teacher will also sign the card and return it to the student. The “PASS CARD” must then be stapled to the excused assignment and returned to the respective teacher by 7:25 AM the next day. 10. All homework (except for math which is in pencil) is to be written neatly in blue or black ink. (NOTE: gel pens are not to be used.) If homework is carelessly done, the grade will reflect this. 11. Students will not be permitted to disrupt other students and/or teachers by returning to their homeroom to retrieve forgotten materials while classes are in session. 12. Periodically a teacher will send home papers or tests to be signed. These must be returned signed within three days.

HONOR ROLL An honor roll is provided to recognize those students in grades 4-8 who have earned First, Second, and Spirit Honors for that semester. Honors will be determined by the following criteria: FIRST HONORS “A” Average 3.7 - No check marks or negative comments under "Personal Development" or in the first six categories in “Work/Study” - No negative comments under "Teacher Comments" section of the report card - No grades under a "C" - No check marks (under completes assigned work) - No detentions (due to conduct) 32 Revised: August 2016

SECOND HONORS “B” Average 3.2 - No check marks or negative comments under "Personal Development" or in the first six categories in “Work/Study” - No negative comments under "Teacher Comments" section of the report card - No grades under a "C" - No check marks (under completes assigned work) - No detentions (due to conduct) SPIRIT AWARD Student works to maximum ability - No check marks (under completes assigned work) - No negative comments under "Teacher Comments" section of the report card - No detention for the semester (due to conduct) NOTE: Any "D" on a student's report card prevents a student from receiving First or Second Honors. Students may still receive the Spirit Award if ther teacher feels they have worked to their maximum abaility. In determining grade point average: A = 100-93 4 points B = 92-85 3 points C = 84-77 2 points

D = 76-70 1 point F = 69 or below 0 points

PROMOTION, PLACEMENT, RETENTION AND GRADUATION Promotion and retention of each student is treated on an individual basis, and each case is considered separately. Before a child is retained, his/her age, maturity, and total achievement are considered in the decision. When a child's work makes retention possible, parents will receive adequate notice during the course of the school year. All possible interventions will be taken to help the student achieve. A pupil is only retained in the same grade when there is positive indication that he or she will benefit from retention. Because of the adjustment and other psychological difficulties, which arise for a student in the upper grades, the student may be recommended to repeat the grade in another school. The promotion and retention of the student is based on the recommendations of the teacher(s) involved, parents, school psychologist, and the Principal who has the final responsibility of assigning pupils to the proper grade. Operational Definitions: Failure (of a Subject): A student’s number grade average for the year is below a 70. Each semester, grades will be recorded as both a number grade and a letter grade for the major subject areas. Promotion: A student is listed for the next highest grade for the following school year.

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Placed: A student has failed one or two major subjects and due to various circumstances would not benefit from retention and will be placed in the next grade level. Summer work will be required. Conditional Promotion: A student has failed one or two major subject areas and promotion will depend upon successful summer work. Retained: A student has failed two or more major subject areas and must repeat the entire year. Major subject areas are Language Arts-English, Language Arts-Reading, Math, Social Studies and Science. Any student in grades 4-8 who receives a failing grade for the year in a major subject area must complete 20 classroom hours (on grade level - for each failed major subject) from a certified teacher over the summer in order to be considered for re-admission to St. Clement School for the next academic year. Exceptions can only be made by the Principal. Documentation of all summer work must be submitted to the Principal before the first day of school. All Eighth Grade students who pass all major subject areas (Language Arts, Reading, Math, Social Studies, Science) for the year and whose families have met all their financial obligations to the school are eligible for participation in the Graduation ceremony and will be issued a diploma. Any Eighth grade student who has a failing grade in one (1) major subject area may participate in the Graduation ceremony, but will not receive their diploma until all summer school assignment have been completed. Any Eighth Grade student who fails two (2) or more major subject areas for the year may not participate in the Graduation ceremony and will not receive their diploma until all required summer school work is completed. Exceptions can only be made by the Principal. PLAYGROUND Charity and concern for others should be obvious on the playground as well as elsewhere. All teachers on the playground deserve the same respect and obedience. Teachers from different grade levels may supervise the students' play and safety at recess. Students must remain in their assigned areas. Students are not permitted to re-enter the school building except for an emergency. The students have recess at Vine Street Park. No food, drink, or GUM is permitted on the playground during lunch recess. Students in grades K-3 are permitted to have a snack during their morning break. Nutritious snacks are encouraged.

St. Clement School's Religious Program Goals

Parents hold the chief responsibility for the spiritual development of their child(ren). The uniqueness of a Catholic school lies in the fact that it compliments the parents' role of instilling spiritual values. Christian values are a vital part of the total curriculum. All students attend Religion classes and Mass on Thursday mornings. All religion texts are Archdiocesan approved editions. 34 Revised: August 2016

Each week during the school year, students are provided with the opportunity to share in Eucharistic Liturgy and/or Prayer services. We provide our students with many opportunities to express their faith throughout the school year. These include prayer services and liturgies planned according to grade level. MASS SERVERS The privilege of serving Mass is one that is offered to all boys and girls from grade three through eight. Responsibility in meeting appointments is essential to remaining in the program. SACRAMENTS Prior to the children's reception of the sacraments of Eucharist, Reconciliation and Confirmation, a parent meeting is held. These programs provide an opportunity for parents to participate more fully in the religious education of their children, and in the sacramental celebration. When children of catechetical age are unbaptized, or are baptized in another denomination, seek acceptance in the Catholic faith, the Director of Religious Formation will follow the process for sacramental preparation found in RCIA documents. Baptism: A child must be baptized prior to the reception of other sacraments. Parents wishing their school age child baptized should contact the Director of Religious Formation at the (513) 641-2137 x 808. Eucharist: All students in grade 2 will receive instruction about the sacraments of Reconciliation and Eucharist. A parish celebration for First Eucharist is scheduled during the month of April. Reconciliation: Children receive catechesis for the sacraments of Eucharist and Reconciliation in their Religion classes. After this instruction, a child is eligible to participate in the sacrament of Reconciliation at the parents' discretion; in particular, a child may make First Reconciliation before First Eucharist. Confirmation: Catholic students in the seventh and eighth grade are given the opportunity to celebrate the Sacrament of Confirmation. Students in grades 7 & 8 will receive instruction about the sacrament of Confirmation. The date and time for the celebration is determined by the Archdiocese on an every other year basis.

RELIGIOUS OBSERVANCE Catholic students registered in St. Clement Parish and in the second grade or higher must attend the parish program for preparing to receive the sacraments of Eucharist and Reconciliation for the first time. Students registered in St. Clement Parish and in the seventh grade or higher must participate in the Parish Confirmation program. Parent meetings are held at the beginning of each of these programs. Parent meetings are announced in the parish bulletin. (Students registered in other parishes should consult their parish 35 Revised: August 2016

concerning preparation to receive sacraments.) Contact the Director of Religious Formation at St. Clement Parish for questions or concerns. All students attending St. Clement School will participate in Religion class, liturgies, prayer services, and other faith activities.

SPECIALIZED SERVICES St. Clement School receives State and Federal Funds that are used to provide for remedial reading teachers in the primary grades, books and supplies for our library, and cafeteria needs. State auxiliary monies are also available to St. Clement School and provide for auxiliary personnel such as a Reading Specialist, Speech and Language pathologist, Intervention Specialist and a School Psychologist. These funds are also used to obtain non-religious textbooks and many educational materials for our students. TESTING The Archdiocesan required testing program, The Iowa Test of Basic Skills (ITBS), is administered to grades 2, 3, 4, 5, 6, and 7 on an annual basis. The Assessment of Catechesis/Religious Education (ACRE) is administered to all students in grades 5 and 8. All students on a State of Ohio Scholarship (EdChoice or Jon Peterson) in grades 3-8 must take the annual state required testing for public school students. The results of these tests become a part of the student's permanent record. A printout is provided for the parent showing the student's performance on the tests. SCHOOL RECORDS Any parent who wishes to view their child’s cumulative record must give the school office twenty-four hours notice and must put their request in writing. School records are the property of the school. Transfer of school records is accomplished via interschool transfer. No original records will be given to parents for transfer purposes. A parent must sign a release form for the school to release his/her child’s record. Records will not be forwarded if tuition is not current. DISCIPLINE POLICY COURTESY AND RESPECT Students are to consider it a matter of personal honor to show courtesy and respect at all times to every member of the faculty, office, cafeteria, and maintenance personnel, and to all guests and visitors as well as to each other. Parents are encouraged and reminded to cultivate the virtues of kindness, thoughtfulness, politeness, and refinement in their children. 36 Revised: August 2016

CODE OF CONDUCT Our goal of excellence is dependent upon the existence of an environment that is conducive to teaching and learning. This environment exists in all areas of the school building including church, playground, cafeteria, hallways and classrooms. St. Clement School has a primary purpose…the education of the whole person in a truly Christian atmosphere. In order to achieve this purpose, each student is expected to observe certain basic rules of conduct. The Principal in consultation with the teachers and Education Commission has devised a standard discipline code for the school. Though standard throughout the school, age-specific adaptations may be made by grade level. Each teacher will have a classroom code reflecting the standard policy. The teacher will inform both the students and the parents of the classroom code as well as the punishments given for the violation of that code. It is our policy not to discuss disciplinary actions except with the parents or guardian of the student involved. If the parent or guardian fails to accept corrective action or discipline, his/her child may be asked to leave St. Clement School. The following are the violations of the school rules of conduct and these apply to school premises and any school sponsored activity. 1 Point - Tardy to class during the school day - Uniform Violation - Not prepared for class - Books not covered 2 Points - Disruption in class- any disturbance, which interrupts the educational process, distracting the teacher or students - Disruption in hall or in stairways - Not following classroom rules - Gum/candy/food during school hours 5 Points-Automatic Detention for Violation - Inappropriate language, behaviors, or gestures - Blatant disrespect to authority and peers - Not in appropriate place in school building during school hours - Forgery (Plus call from teacher) - Cheating (Plus call from teacher) Teachers may also deal with this academically - Engaging in inappropriate displays of affection - Defacing school property - Possession of any electronic device or toy (see cell phone policy for more details) 20 Points-Automatic Suspension - Serious fighting 37 Revised: August 2016

- Tobacco use or possession - Altering any school records - Leaving school premises without permission during school hours 30 Points-Possible legal action may also be taken - Deliberate vandalism - Possession or use of drugs or alcohol (Counseling will also be required) - Trespassing before or after school hours - Assaulting a school employee, student, or other person - Carrying weapons of any kind or items resembling weapons. These include but are not limited to mace, guns, knives, and pepper spray. - Sale and/or distribution of illegal or prescription drugs Stealing, harassment, bullying will be handled on a case-by-case basis. The point total will range from 220 points. Harassment may be defined as touching, blocking, verbal comments, spreading sexual rumors, jokes, cartoons, or pictures. On-line harassment or bullying is also included in St. Clement School's discipline policy and shall result in appropriate consequences as determined by the Principal. The Principal and teachers have the discretion, on a case-by-case basis, to determine whether a violation has occurred.

DISCIPLINE PROCEDURES Grades K - 3 Teachers in grade K-3 will develop a behavior modification system (with positive and negative rewards) which is appropriate for the target student population. If a student continues to violate classroom rules and/or disrupt other students, a mandatory conference will be scheduled between the teacher, the student and his/her parents. The teacher has the option of inviting the Principal to attend the conference if they feel it is appropriate. If all behavior plans and interventions fail to solve a disciplinary/behavioral problem the student may be asked to leave St. Clement School. Grades 4 - 8 Teachers will ensure that their students adhere to the school rules. Inappropriate behavior will be dealt with in the following manner. 1. Basic rules are outlined on a behavior evaluation card. Students will be issued a new card at the beginning of each Tri-mester and infractions will be indicated by a hole punch in the appropriate category. Students are not permitted to alter the size of the card in any manner. Students, who lose or cannot produce their evaluation cards, will serve three lunch recess sessions as a one hour detention and will be charged a $1.00 replacement fee.

38 Revised: August 2016

It is the responsibility of the student to show their behavior evaluation card to their parents on a weekly basis. After discussing the weekly conduct with their child, parents are encouraged to sign and date the card. Space for this is provided on the backside of the card. 2. If a teacher believes that a student’s behavior requires modification different than standard operating procedure, then the Principal and the student’s parents must be informed. 3. Serious, inappropriate behavior will be dealt with immediately. Parents will receive a Behavior Report indicating the specific infraction. 4. Students who do not show up for their assigned lunch recess detention for any reason other than a pre-existing doctor’s / dentist’s appointment can have their required number of sessions doubled. A student whose detention needs to be rescheduled due to an appointment will be required to present an appointment slip from the doctor’s / dentist’s office to verify the excuse. 5. When a student receives the equivalent of three one hour detentions within a Tri-mester, the homeroom teacher will set up a conference. The participants should be the homeroom teacher, the principal, the parents, and the student. A plan of action will be determined, and a behavior contract will be established. The student’s behavior will be re-evaluated after a pre-established time period to determine if the goals have been met. If not, the next course of action will be discussed. 6. Students, who receive more than one detention in a Tri-mester, may be denied field trip privileges. THIS SYSTEM WILL WORK ON A SEMESTER BASIS. EACH TRI-MESTER THE STUDENT WILL START OVER. The following is the point system for disciplinary action. 5 Points – One (1) Hour Detention served over three 20 minute lunch recess sessions. (Slip shall be sent to parents for acknowlegement and signature) 10 Points – Two (2) Hour Detention served served over six 20 minute lunch recess sessions (Slip shall be sent to parents for acknowlegement and signature) 15 Points – Three (3) Hour Detention served over nine 20 minute lunch recess sessions (Conference with parents) 20 Points – In-School Suspension/Mandatory Conference with Principal, parents, and student. 25 Points – Out-of-School suspension. Meeting with pastor, principal, parents, and student. The student is now on probation. After 25 points in one quarter, the student will be on probation. Any further disciplinary action will result in the Principal instituting the expulsion proceeding or the parent's option of withdrawing their child from St. Clement School. 30 Points--Expulsion (Principal's and Pastor's Discretion) 39 Revised: August 2016

Suspension or expulsion of a student requires the action of the School Principal and the pastor. All responsible alternatives should be considered. The Principal and Pastor are the final recourse in all disciplinary matters.

SUSPENSION/EXPULSION DEFINITIONS In-School Suspension The student is kept in school but is assigned to a designated, supervised area outside of the departmental setting. Academic work is assigned, but no grade higher than a 70% will be given. Students may not participate in extracurricular activities during the suspension. Out-of-School Suspension The student is not permitted in school and may not participate in extracurricular activities. Students on out-of-school suspension will not be given the class assignments. The suspended student will receive a grade of zero for all classroom work and assignments issued during the suspension. Expulsion The student is permanently dismissed from St. Clement School. Procedures to Be Followed in Cases of Expulsion: In cases where a student is expelled, these procedures must be followed: a. The case will be reported to the Superintendent of Catholic Schools who will review the facts to determine whether the facts justify expulsion. b. A registered letter requiring a returned receipt will be sent to the parents and student stating the reasons for the student's removal and proposed expulsion. Written notice will also be sent to the pastor of St. Clement. c. A hearing must be held between the school representatives and the parents. d. The pastor of the student's parish, if the student is not a member of St. Clement, shall be notified in writing of the expulsion by the principal. e. A report detailing the reasons for expulsion must be sent to the Superintendent of Catholic Schools on each student expelled from St. Clement. f. Parents who believe their child has been expelled from St. Clement for insufficient reason have the right to appeal, in writing, to the Superintendent of Catholic Schools within 5 days. The decision of the Superintendent to uphold the school ruling or to order the reinstatement of the student is final. g. The withdrawal of the student must be reported to the Attendance Department of the local public school district in which the student resides. SEARCH AND SEIZURE School administrators may inspect any student’s property at any time for any reason without prior notice. This property includes, but is not limited to backpacks, bags, desks, computers, books, and coat 40 Revised: August 2016

racks. Additionally, any personal items are subject to inspection at anytime and for any reason, without prior notice, as a condition of bringing them onto or taking them from the school’s premises. Such items include, but are not limited to packages, lunch boxes or lunch bags, containers, backpacks, duffel bags, book bags, briefcases, purses, and pockets. An inspection does not imply wrong-doing by the student being inspected. A student and his or her parent or guardian’s consent to inspection of personal items is a condition of enrollment and attendance at the school. Refusal to consent may result in disciplinary action, up to and including expulsion, even for a first refusal. RESPONSIBILITY FOR PERSONAL ITEMS St. Clement School is not responsible for personal items brought to school. Cell phones, Ipod’s, personal tablets, IPads, MP3 players, laser pointers, radios, electronic games or other electronic devices have no place in the school and are not permitted on school property. These items will be taken to the school office and may only be returned to a parent. Use of personal electronic devices during school hours will result in disciplinary measures. EDUCATION COMMISSION This is an advisory and consulting body for the administrators of educational programs at St. Clement School and Parish. The commission meets monthly on the third Tuesday of each month at 7:00 P.M. in the Friary Conference room. Anyone is welcome to attend. Commission By-laws require that a written request must be given two weeks prior to a scheduled meeting to address the commission. Requests should be sent to the school office. ORGANIZATIONS AND EVENTS ATHLETICS St. Clement Cardinal Athletic Association offers athletics to both boys and girls who go to St. Clement School as well as members of St. Clement parish. It is very important to use careful judgment when determining your child's eligibility to participate. Your child's academic performance comes first. Parents are expected to keep this in mind and to be open to recommendations by the faculty. In addition, school events and sacramental preparation meetings take priority over scheduled sport practices. To be eligible to participate in any athletic program, a child must either be a student of St. Clement School or a member of St. Clement Parish. The teams sponsored by St. Clement School participate in the CYO (Catholic Youth Organization). The following is a list of sports offered: Football Basketball Volleyball Track

Boys Boys or Girls Girls Boys Boys or Girls

Grades 2-8 Grades 3-8 Grades 3-8 Grades 3-8 Grades K-8 41

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The Cardinal Athletic Association is self-funded and receives no financial support from the school or parish. Money is raised through fund-raisers, concessions, gate receipts, and sport fees. The Association is also dependent upon the assistance of the parents of the athletes to volunteer their time and talents to support our efforts through coaching, working events, and becoming board members. An Athletic Board governs the Cardinal Athletic Association. The board is composed of elected officers who determine and set policy. The Association meets monthly on the first Tuesday of the month at 7:00 P.M. in the school cafeteria. Anyone is welcome to attend.

TPC- Teacher/Parent Club “TPC” is to the Teacher and Parent Club. We are: “Parents and Teachers working together to improve the school community through enrichment activities and fundraising”. St. Clement’s TPC is a group of dedicated parents and teachers who provide overall support to the school in a variety of ways. At the monthly meetings, the principal, a teacher representative, and the parents discuss ways to improve the school community. We are pleased that our parents have been supportive of our commitments by providing room parents for all classrooms, weekly bingo workers, the annual Walk-A-Thon and volunteers in the cafeteria and for special events. These are just a few of the many services provided by the TPC. Parental involvement is a KEY factor in the success of the TPC. EVERY parent is highly encouraged to become a member. There are no membership fees, just a willingness to dedicate some time and energy to making St. Clement School the best it can be. Meetings are held on the second Tuesday of each month in the Library at 7:00 p.m. Please join us.

ROOM PARENTS Each homeroom has a room parent who assists the classroom teachers for parties and supplies. They may also provide additional supervision during parties, field trips, field day, and other activities. Teachers communicate directly with the room parent when needs arise. The Room Parent will have a class phone list and will contact other parents/guardians in his/her assigned grade for party needs or for materials such as might be needed for specific projects.

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In the event of an emergency school closing, other than a snow closing, the principal or secretary will contact the Room Parents. Each will then phone the families on his/her list to notify of them of the closing. Room Parents will develop a phone chain so that this can be done quickly and efficiently.

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St. Clement School Faculty and Staff 2016-2017 Pastor Associate Pastor Principal School Secretary Preschool Kindergarten Kindergarten First First Second Second Third Third Fourth Fifth Sixth Seventh Eighth Spanish/Technology Art (Th - F) Music (M - W) PE/Health Librarian (W-Th-Fr) Psychologist (T – Th) Speech Therapy Intervention Spec. Reading Specialist. Title 1 Reading Math/Science (6-8) ELA-Reading Accelerated Program ENL Teacher Reading Specialist Admin. Asst. Teacher Aide (1,2) Teacher Aide/Clerk Admin. Asst. Cafeteria Manager Maintenance Super. Asst. Maintenance Director of Religious Formation Kitchen Staff

Fr. Fred Link, OFM Fr. Jim VanVurst, OFM Jeff Eiser Arlene Fay Joanie Mathews Jennifer Simowitz Shannon Flaherty Jessica Seger Devin McDermott Lauren Clements Madilyn Welton Laura Bergmann Samantha Davenport Lisa Metz Tonya Neick Heather Seurkamp Megan Williams Donna Muchmore Dennis Herrick Kathy Stephan Tracie Thornberry Kara Hyde Rosie Eiser Katy Wood Carol Marsh Breanna Kodros Lauren Maisch Jenny Dutschke Carrie Riley Sr. Carol Louise Inderhees, RSM Sr. Ann Vonder Meulen Dee Kramer Diane Almanza Rosalba Arreaga Sandy Harris Sue Mormile Theresa Schrand Greg Vonder Meulen Chris Wimmers Emily Mulvey

[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

(513) 641-3176 Phone (513) 641-2137 extension 802 801 103 105 101 201 202 206 204 205 203 303 305 301 304 306 104 153 305 Gym Office 106 806 805 807 150 150 306 308

[email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]

309 307 102 206 100 801 804 Kitchen 803 803 808

Theresa Byrd

Theresa Strotman

Mary Alice Murray 44

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St. Clement School 4534 Vine Street • Cincinnati, Ohio 45217 • 513-641-2137

2016-2017 School Year PLEASE SIGN AND RETURN TO SCHOOL We ask for your signature on the following: • • •

•

I have read the handbook with my child/children and agree to abide by the rules and regulations of St. Clement School. I have emphasized to my child/children the importance of following the dress code policy, and we understand the repercussions as they are stated. I have reviewed St. Clement School's discipline policy with my child/children and understand the procedure to be followed if my child chooses not to follow the rules and expectations of St. Clement School. If I have a child in grades 4 – 8, I have also read the information concerning failure of a subject on page 34 of the handbook. I understand that my child must have a number grade average of a 70 or above to pass each subject area.

 Children may sign or list the names of your child/children: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________  Parent signature(s) ________________________________________  Parent signature(s) ________________________________________

I understand that I am responsible for the tuition for my child or children, for the 2016-2017 school year. I also understand that if the tuition is not paid in full by June 15, 2017 the school may turn over the account to a certified collection agency. If this occurs, I will be responsible for the tuition and the collection agency fee. This will not occur if I have reached a written agreement with the school to pay in regular increments and have been abiding with the agreement.

__________________________________________  Signature of Parent/Legal Guardian

45 Revised: August 2016