DEPARTMENT

OF EDUCATION

The 2016 NAT Test Administration Guidelines

Department of Education BUREAU OF EDUCATION ASSESSMENT 2016

Edited 2015 NETRC-Admin/TAD

NAT Acronyms

2

                 

SDS RTC DTC PSS SH STC CE RS RE LRN TMs TB AS EH SSH ETRE CETRE COR

- Schools Division Superintendent -Regional Testing Coordinator -Division Testing Coordinator -Private School Supervisor -School Head -School Testing Coordinator -Chief Examiner -Room Supervisor -Room Examiner -Learner Reference Number -Test Materials -Test Booklet -Answer Sheet -Examiner’s Handbook -Scannable School Header -Examiner’s Transmittal Report Envelope -Chief Examiner’s Transmittal Report Envelope - Certificate of Rating

The Testing Staff and Their Roles and Responsibilities

3

The Testing Staff at the Division Level Division Level

SDS*

DTC

PSS

School Level School Head/ Chief Examiner – School Head of the Testing Center

School Testing Coordinator – Guidance Counselor or designate

Room Supervisors

RE

4

Notes:

1

RE

2

RE

3

RE

4

RE

n

1. Assignment of the testing staff shall be done by the SDS. 2. The NAT is administered in the respective school of the examinees.

Coming from other schools

The Schools Division Superintendent (SDS) 1. Responsible for the smooth conduct of the test

in the division; 2. Assigns a qualified division personnel as DTC;

3. Designates REs from the teaching staff who

are reliable, competent, experienced in the conduct of the NAT, and have no history of lost TBs; and 4. Assigns the PSS to manage the tardiness of

5

some private school teachers on examination day.

The Division Testing Coordinator (DTC) 1.

2.

3. 4.

5. 6. 7. 6

Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience Orients the SHs or STCs prior to test administration Maintains the security and confidentiality of test materials received from BEA through a courier and issues an Oath of Confidentiality for the SHs on this regard Examines the packing guide of TMs upon receipt Notifies BEA on the condition of TMs received Accounts all the TMs before final packing

The Private School Supervisor (PSS) 1. Disseminates information and latest issuances

regarding the NAT to private schools in the division 2. Coordinates with private school principals regarding the test and its proper administration 3. Checks closely that private schools operating without permit were EXCLUDED in the NAT administration vis-à-vis the official list from the region 4. Ensures that listed schools with permit are still operating 7

The Private School Supervisor (PSS) 4. Prepares and provides the DTC with the enrolment

data on private schools to be tested, which will be used in the budget preparation and allocation of TMs 5. Assists the DTC in the echo-orientation of private schools in the division level* 6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs 7. Oversees the conduct of the test in private schools 8

*No extra funding from BEA is alloted for this activity.

The Chief Examiner (CE) 1. Maintains the security and confidentiality of the TMs upon

2. 3. 4. 5.

9

receipt from the DTC (test boxes are opened on examination day); Has the accountability and responsibility for all the TMs received and this ends when the TMs are returned to the DTC; Assigns a Distribution Room where all REs can be met before and after the test administration; Counts all packs of TBs and ASs before releasing them to the REs; Records pertinent data about the TMs released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH.

Note: The School Head is the Chief Examiner of his/her respective school.

The Chief Examiner (continuation) 6. Distributes the TBs to each RE and instructs him/her to

count these without opening the pack before leaving the room; 7. Monitors the REs’ proper accomplishment of the different forms while the test proper is in progress; 8. Follows the instructions in the Accounting and Packing of TMs found at the latter part of the EH. 9. Has full awareness of the details of the testing program to be conducted; and 10. Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration. 10

The Room Examiner (RE) 1. Counts the TBs in front of the CE in the

Distribution Room while the plastic bag is still sealed and before proceeding to the testing room; 2. Signs Form 3 as he/she receives the TMs from the CE/STC while still inside the Distribution Room. 3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; 4. Facilitates the recording of the Examinee Number and TB Number of the Examinees in the BEA Form 2 (Seat Plan); 11

The Room Examiner (continuation) 5. Supervises closely the shading of bubbles in the Name Grid,

6. 7.

8.

LRN and other data/non-test items in the AS; Follows strictly the EH during test administration; Keeps custody of all the used and unused TBs but are NOT allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; Checks the contents of the ETRE before he/she seals it while still inside the testing room; and Accomplishes Form 7.

9. Notes: 1. Teachers from private schools will be assigned in public schools as REs. 2. Likewise, teachers from public schools will be assigned in private schools. 3. If teachers are not enough, those from other districts can be 12 assigned.

Insufficient number of Private School Teachers to Serve as REs in Public Schools 1. Public school teachers from other districts may

serve as REs when there is insufficiency on the number of private school teachers.

2. For divisions with only few public and private high

schools, elementary school teachers from public schools may serve as REs.

3. Teachers from big schools may be dispersed in

small private schools.

13

14

The Room Supervisor (RS) 1. Monitors the conduct of the test in a testing center

with 5 or more testing rooms for Grade 6 and Grade 10, and 10 or more rooms for Grade 3;* 2. Checks if the REs adhere to the instructions in the EH; 3. Collects from the REs the unused ASs when the examinees are answering the last subtest; 4. Facilitates the completion in filling out the data in Form 3; *NAT Grade 3 will be administered to Grade 4 *NAT Grade 6 will be administered to Grade 7 *NAT Grade 10 will be administered to Grade 11 15

The Room Supervisor (continuation) 5. Reminds every RE that the ETREs should be sealed

inside the testing room; and 6. Counts and double counts the TBs per pack and the number of ETREs.

16

Assignment of Room Supervisors: 1. The RS must come from another school other than those schools where REs shall be assigned. 2. The number of RSs assigned in a testing center will depend on the number of examinees in a testing room. Below is the ratio:  1 RS is assigned in every 10 rooms if there are 20 examinees/room  1 RS is assigned in every 5 rooms if there are 30 examinees/room 17

The School Testing Coordinator (STC)* 1. Double checks the enrolment data of the school prior 2.

3. 4. 5.

to submission to the DTC; Attends the orientation at the division level in the absence (or on behalf) of the SH; Accomplishes the SSH; Assists the CE in all the testing activities; and Double checks the TMs before final packing, being accountable also on these materials.

Note: The STC stays in his/her respective school to assist the Chief Examiner in all testing 18 activities.

The Monitors 1. BEA staff-monitors will be assigned to any testing

center(s) nationwide, unannounced in the field.

2. The expenses incurred by external-volunteers are

NOT chargeable to BEA funds.

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Orientation at the Division Level  This primarily aims to orient all the testing staff in the

NAT administration. However, due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC.  The school representative is required to attend the orientation. Sanctions should be meted out for nonattendance.  A mechanism should be devised to ensure all testing staff are properly oriented; one of which is preparing all the teaching force in the school by the SH/STC to serve as REs so that in case of shortage in other testing centers they can be sent to act as REs. 20

The Enrolment Data, School ID and Learner Reference Number

21

Guidelines in the Preparation and Submission of Enrolment Data (NAT & NCAE) 1.

DTCs are instructed to submit the NAT enrolment data during the NCAE national conference. 2. Data must be prepared as of July 1 of the current school year in soft (CD) and hard (printed) copies for EACH grade / year level: Grade 3, Grade 6, Grade 9 and Grade 10. 3. Using the EXCEL format, tabulate the data in a matrix found below: Enrolment Data for the Elementary /Secondary Level Region

22

Division

City / Region Division Municipa Code Code lity

Legislative District

School School School Type ID Name (Public or Private)

School Year

Grade / Year Level

Guidelines in the Preparation and Submission of Enrolment Data (continuation) 4. Each Division must submit four (4) CDs containing one (1) EXCEL file for EACH grade level. 5. If the prescribed format is not followed, enrolment data will be returned to the DTC for correction. 6. Provide only the total number of enrollees per school. 7. DO NOT provide subtotals for each curricular program unless specified by BEA. 23

Guidelines in the Preparation and Submission of Enrolment Data (continuation) 8. Separate the enrolment data from regular Kto12 ONLY for secondary schools with Technical-Vocational Education (TVE), Science and Technology, Engineering and Mathematics (STEM)/Engineering and Science Education Program (ESEP), Special Program for the Arts (SPA) and Open High School Program (OHSP). Note: Separate enrolment data for the curricular programs specified above are not necessary in the NCAE since there is no need for a comparison of aptitude levels among students by program. 24

Guidelines in the Preparation and Submission of Enrolment Data (continuation)

9. There must be NO gender segregation. 10. Group schools by municipality REGARDLESS of the type of school (public or private). 11. DO NOT include schools which did NOT provide enrolment data. 12. Private schools are NOT included in the Language Assessment for Primary Grades (LAPG). 25

An Example on the Preparation of G3 Enrolment Data for LAPG LAPG Grade 3 (2014-2015) ALLOCATION Division: San Fernando City, La Union Region

Division

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

1

San Fernando City

26

City / Municipality

Region Division Code Code

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

City of San Fernando

A

Legislative District

School Type (Public or School ID Private

School Name

Mother Tongue

A12

First District

Public

101021 Bangbangolan ES

Iloko

A12

First District

Public

101022 Baraoas ES

Iloko

A12

First District

Public

101023 Cadaclan ES

Iloko

A12

First District

Public

101024 Dallangayan ES

Iloko

A12

First District

Public

101025 Dalumpinas ES

Iloko

A12

First District

Public

101026 Ilocanos ES

Iloko

A12

First District

Public

101027 Lingsat ES

Iloko

A12

First District

Public

101028 Mameltac ES

Iloko

A12

First District

Public

101029 Nagyubuyuban ES

Iloko

A12

First District

Public

101030 San Fernando North CS Iloko

A12

First District

Public

101031 Pao ES

Iloko

A12

First District

Public

101032 Parparya ES

Iloko

A12

First District

Public

101033 Puspus ES

Iloko

SY 20142015 Enrolment Grade 3

Note: Prepare another enrolment data for NAT-Grade 6, NAT-Grade 10 and NCAE-Grade 9 using the same format except for the Mother Tongue column

Guidelines on the Use of School IDs 1. BEIS and BEA are using similar School IDs both

recognized by DepEd;

2. New schools without School IDs are given temporary ones

ONLY by BEA to avoid duplication and to facilitate allocation of TMs;

3. The School IDs issued by BEA will be used temporarily for

future test administrations until such time BEIS issues permanent IDs

27

4. What School ID should be used in the cases

below?

A. students who already transferred:

The School ID of the present/new school B. schools affected by the calamities and

those who are temporarily relocated: Same School ID

28

Discrepancy in the School ID (NAT and NCAE) (School Header vs. EBEIS)

1. Update the School ID 2. Cross out the temporary School ID 3. Write the EBEIS School ID below the bar code

29

Special Group of Examinees in the NAT 1. Allot a separate testing room for the special group of

examinees from the regular ones as indicated in the submitted enrolment data (as the case may be) listed below:

A. Special Science Curriculum (SSC) B. Technical-Vocational Education (TVE) C. Science and Technology, Engineering and Mathematics

(STEM) /Engineering and Science Education Program (ESEP) D. Special Program for the Arts (SPA) E. Open High School Program (OHSP) 30

Note: This is for public schools only.

Special Group of Examinees in the NAT 2. Examinees must be alphabetically arranged (Males then Females) in Form 1 and Form 2. 3. Instruct the examinees to properly shade in their AS the

curriculum/program they belong to. This is to correspondingly provide a report on their test results separate from the others.

Elementary: Do you belong to a section with Special Science Curriculum? (Yes or No)

Secondary: Do you belong to a section with any of the following programs? (Tech-Voc, ESEP/STEM, SPA, OHS) 31

Special Group of Examinees in the NAT 4. The ETRE(s) of the special group of examinees must be specifically labelled at the upper right hand corner with bold ink to separately process their ASs from the regular Kto12 examinees.

ETRE Label: SSC / TVE / ESEP or STEM / SPA / OHSP 5. The SSC examinees will use the same school ID with the regular examinees. 32

Guidelines on the Use of Learner Reference Number (LRN) 1. Use the LRN provided by the Office of the

Planning Service, DepED Central Office.

2. The LRN must be reflected on each of the

examinees’ AS and in Form 1.

3. In case the LRN is still not available, leave it

blank.

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Test Administration Guidelines

34

Pre-Test Guidelines Concern Distribution of 1. TMs 2. 3.

Guidelines Early in the morning of exam day in nearby schools A day before the test to far schools or even earlier to far flung schools DTC issues the Oath of Confidentiality to each SH

Information To Examinees: Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day. 2. Inform the students taking NAT-10 to bring snacks/lunch on exam day. They are not allowed to leave the campus. 3. Inform the examinees that they should know the curriculum / program they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP) 4. Inform the examinees to have a copy of their ratings in the third grading period: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan. 5. Advise the examinees to have a copy of their LRN. 6. The coverage of NAT Y-10 includes the core subjects and the Critical Thinking Skills Test. 7. Only the Grade 6 examinees are issued with individual CORs. Hence, their ASs are provided with Examinee Stubs. 35

Concern Guidelines Information To Schools: Dissemination 1. The list of examinees must be alphabetically arranged in the whole school. All males first then females. 2. Each listed examinee should have his/her corresponding LRN. 3. Inclusion Policies a. Examinees with Hearing Impairment (HI) may take the test and may be included in the regular testing room 4. Non-testing officials are not allowed to stay in the vicinity of the testing rooms. Preparation of 1. Well lighted and conducive for testing. 2. For Grade 6 and Grade 10, 30 armchairs should be provided. Classrooms 3. The arrangement of the seats must be well-spaced & spread out; first and last rows should be close to the walls.

36

Concern Guidelines Merging of 1. In case there are five or less examinees in excess in a large testing Excess center, they can be integrated in the last five rooms, each Examinees accommodating an examinee. The examinee will be the last in the and list/seat plan. Customize Forms 1 and 2 in order to include the Testing additional examinee. Add another box/space in the forms. Centers 2. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE. 3. There should be separate C/ETREs for each school in case there is merging of small size schools into one testing center. 4. In case merging with other small testing center is not possible, e.g. 35 registrants only, all examinees maybe accommodated in one testing room. Another set of Forms 1 and 2 will be used for the 5 examinees. 5. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.

37

Concern Guidelines On Checking the 1. Countercheck the identity of each examinee through his/her Identity of the School ID. Examinee 2. If ID is not available, ask the examinee to present a notebook or any personal belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification proof, any students inside the testing room to attest his/her identity. Test Materials Allocation

NAT Grade 6 1. Schools with more than 90 examinees – The allocation should be 50% TBs and 100% ASs of the total enrolment  There will be 2 testing sessions for schools allocated with only 50% TBs

2. Schools with 90 examinees and below – The allocation should be 100% TBs and ASs of the total enrolment

38

NAT Grade 10  100% allocation of TBs and ASs based on the total enrolment

Board Work : NAT Grade 6 Time Started General Directions & Sample Items Part I (EDQ)

Part II (Test Proper) Filipino Mathematics English Break Science HEKASI

5 mins 1 – 15

__________

5 mins

1 – 40 1 – 40 1 – 40

Time to End

__________ ___________ __________

15 mins

1 – 40 1 – 40

____________ __________

Total time limit: 3 hrs & 50 mins 39

Notes: 1. Use same board work for the second session. 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi

Board Work : NAT Grade 10 Parts of the Test

Item

Time

Time

Time

Numbers

Limit

Started

Ended

Sample Items

1–5

5 mins.

______

Part I (EDQ)

1 – 15

5 mins.

Filipino

1 – 60

60 mins.

Araling Panlipunan

1 – 60

60 mins.

General Directions and ______

Part II (Test Proper ) (A.M.)

BREAK

Mathematics

______ ______

10 mins.

1 – 50

70 mins.

______

Science

1 – 60

80 mins.

______

English

1 – 60

60 mins.

Critical Thinking Skills Test

1 – 20

30 mins.

______

LUNCH BREAK (P.M.)

______

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills 40

Filling Out the Scannable School Header (SSH) 1. Data must be prepared by the STC days ahead before exam day. 2. Transcribe the data in the SSH using a PENCIL (lead# 2)

during exam day. 3. Every variable is labeled with S if a school concern

and G/Y if a grade/year concern. 4. There are variables specific only for private schools

(such as GASTPE) and for the public schools (CFSS, etc.) 5. GASTPE grantees must be properly identified by year 41

level and type of grant (EVS or ECS).

Filling Out the SSH 6.

Observe the place values in filling in boxes requiring nominal data. The right most box is for ones followed by tens, hundreds and thousands. Empty boxes have to be filled in with zeroes.

Ex. Actual number of examinees: 203 0

2

0

3

An actual number of 94 examinees is filled out as: 0

0

9

4

7. In NAT, there is an inclusion of a checklist on teachers’

42

trainings / staff development activities on raising learners’ achievement level in the core subjects at the school level.

Instructions for the Recording of Time 1. Time

allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the Time Started and Time to End.

2. The recording of time is done by cluster of

subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.

43

Pretest : Entrance and Seating Arrangement LAPG - Grade 3: 20 examinees in a room Seats are 4 rows of 5

1. 2. 3.

4. 5. 6.

NAT Grade 6 and Grade 10:

30 examinees in a room Seats are 6 rows of 5

Count the TBs before opening the package in front of examinees. Do not allow electronic devices (calculator & cell phones), references (dictionaries) and rulers in the exam room. All belongings shall be placed in front below the chalkboard. Only pencils, sharpeners and a computation paper shall be with the examinees while the test is going on. Seat Assignment must be strictly based on the Seat Plan. Seats of late comers/absentees must be left vacant. Count the TBs and ASs in front of the examinees prior to distribution

Note: No other persons should be allowed in the premises of the Examination Rooms 44 except the testing staff and authorized monitors.

Pretest : Distributing and Checking the TBs and ASs 1. TBs and ASs must be distributed correspondingly by Serial Number based on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag under the custody of the RE. 2. Distribute TMs from right to left and from lowest

serial number. 3. Check page by page. 4. Place defective/unused TB and AS, if any, in the

plastic bag. 45

Pretest : Distributing and Checking the TBs and ASs 5. Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee. 6. Remind examinees to use eraser for pencils. Tape

or liquid erasers are NOT allowed. 7. No examinees should start accomplishing the

NAME GRID unless they have shown their pencils. 8. Do not start the Test Proper unless each examinee

has properly shaded the NAME GRID. 46

Test Proper 1. Read verbatim the information in boxed portions

2. 3.

4. 5. 6. 47

of the handbook. Do NOT translate in local language/dialect. Always record the time started and the time when clustered subject tests will end. Do NOT add nor subtract minutes in the time allocated. Accomplish the Seat Plan while the examinees are answering the EDQ. Accomplish Form 7 while test is in progress. Closely supervise the examinees in accomplishing the AS so that reliable data can be generated.

Post Test 1. Give five (5) minutes to inspect and

clean the ASs.

2. The Examinee Stubs should be turned

over by the RE to the Guidance Counselor or SH.

3. Count the TBs and ASs before allowing

examinees to leave the testing room.

48

Post Test : Accounting of Test Materials and Preparation of Reports 1. Count and arrange the TBs and ASs consecutively

by serial number. 2. Accomplish the ETRE’s data. Indicate the number of registrants and the actual number of examinees. 3. After the contents have been accounted for, SEAL the ETRE with the DepED-BEA tape and sign across it while still inside the testing room. 4. Account for and submit to the CE the TMs used. 49

Post Test : Contents of ETRE 1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record) 2. Used ASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7

Post Test : Contents of CETRE 1. 2. 3. 4. 50

Unused ASs Form 3 Form 4 Scannable School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs

Post Test : Materials for Submission to the Division Offices 1. Bundles of ETREs and CETREs placed in the 2. 3. 4. 5.

51

original boxes Bundles of used and unused TBs placed in the original boxes Examiner’s Handbook BEA Form 5 to be placed inside Box No. 1 for the TBs of the Division (on top of the TBs) BEA Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs)

Post Test : Materials for Submission to the Division Office Reminders: 1. The SHs have to return the TMs within 24 hours. 2. Take note of the guidelines regarding the time and date of the Forwarder’s retrieval of the TMs. 3. Accomplish the Questionnaire on Forwarder’s Performance. 4. Notify BEA if TMs are ready for retrieval or if they were not retrieved promptly. 52

The Forms

53

Oath of Confidentiality Form 1 – List of Actual Examinees Form 2 – Seat Plan Form 3 – Test Materials Accounting Form Form 4 – Chief Examiner’s Report Form Form 5 – Test Booklet Quantity and Completeness Verification Sheet Form 6 – Answer Sheet Quantity and Completeness Verification Sheet Form 7 – Room Examiner’s Test Administration Evaluation Report

Oath of Confidentiality As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Achievement Test (NAT), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of said materials. Received from: (The Division Testing Coordinator)

54

Received by: (School Head/School Testing Coordinator)

________________________ Printed Name and Signature

________________________ Printed Name and Signature

____________________ Date

____________________ Date

The Generic Forms Form 1

55

Form 2

56

Note: Only 20 examinees for NAT-Grade 3.

Form 3

57

Form 4 Post Test Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets 1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….……… 3. Examiners arranged the TBs and ASs according to serial numbers …………… 4. Examiners placed the used Answer Sheets in original plastic bags……………. 5. Examiners sealed the ETRE while still inside the examination room .…………. E.

Evident

Not Evident

....................

…………….

.................... …………… …………… ……………

……………. ……………. ……………. …………….

Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test.

Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Prepared by:

Attested by:

_______________________________ Name of the Chief Examiner (Signature over Printed Name)

_________________________________ Name of the Monitor (NETRC Rep.) (Signature over Printed Name)

________________________________ School

58

_________________________ Designation/Position

__________________________ Designation/Position

Forms 5 and 6

59

Form 7 – This will suffice the narrative report of the RE

60

Room Examiner’s Transmittal Report Envelope

61

Chief Examiner’s Transmittal Report Envelope

62

On Photocopied Answer Sheets 





63

In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied. The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2. No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).” Sample: Name

Kristina M. Dela Cruz

Exam. No.

(Photocopied)

TB No.

016657

On Photocopied Answer Sheets 

Using a red marker, indicate at the upper right corner of the ETRE this note: With _______Photocopied Answer Sheets (quantity) ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)



64

The instructions above are important in order for BEA to locate, transcribe and electronically process the photocopied ASs.

On the Storage of Examiner’s Handbook, Replicas of Name Grid and Board Displays 1. EHs will be stored in the Division Office. Name

Grid replicas and Board Works will be stored in the schools or testing centers. These documents are for future use.

2. Replicas of the name grid intended for each

65

testing program should be properly stored and utilized in school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by BEA thru Courier 1. All TBs packed in original boxes; 2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School

Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in

respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly. 66

The Scannable School Header

67

NAT Grade 6

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6) School Header NAME OF SCHOOL

SCHOOL ID

ADDRESS OF SCHOOL

REG

WHEN WAS YOUR SCHOOL ESTABLISHED?

A

2

B

0

3

C

1

1

4A

D1

2

2

0

0

0

0

0

0

0

0

0

0

0

0

0

4B

D2

3

1

1

1

1

1

1

1

1

1

1

1

1

1

1

5

E

4

2

2

2

2

2

2

2

2

2

2

2

2

2

2

6

0

0

F

5

3

3

3

3

3

3

3

3

3

3

3

3

3

3

7

G

6

4

4

4

4

4

4

4

4

4

4

4

4

4

4

8

H

7

5

5

5

5

5

5

5

5

5

5

5

5

5

5

9

I

8

6

6

6

6

6

6

6

6

6

6

6

6

6

6

10

J

9

7

7

7

7

7

7

7

7

7

7

7

7

7

7

11

K

8

8

8

8

8

8

8

8

8

8

8

8

8

8

9

9

9

9

9

9

9

9

9

9

9

9

9

9

12

L

NCR

M

CAR

N

ARM M

P

CARAGA

R

ELEMENTARY SCHOOL TYPE CENTRAL/PILOT ELEMENTARY SCHOOL NON-CENTRAL ELEMENTARY SCHOOL PRIMARY SCHOOL MULTI-GRADE SCHOOL STATE COLLEGE/UNIVERSITY ES PRIVATE SECTARIAN PRIVATE NON-SECTARIAN MADARIS SCHOOL LEGISLATIVE/CONGRESSIONAL DISTRICT LONE DISTRICT 1st DISTRICT 2nd DISTRICT 3rd DISTRICT

NUMBER OF ACTUAL EXAMINEES (G6) MALE FEMALE

DIV

1

4th DISTRICT 5th DISTRICT 6th DISTRICT

SCHOOL LOCATION WITHIN THE CITY PROPER OUTSIDE THE CITY PROPER WITHIN THE TOWN PROPER

COASTAL AREA ON AN ISLET

HEADED BY

NUMBER OF TEACHERS TEACHING BY GRADE LEVEL

PRINCIPAL I PRINCIPAL II PRINCIPAL III PRINCIPAL IV TIC/OIC HEAD TEACHER I HEAD TEACHER II HEAD TEACHER III HEAD TEACHER IV

GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6

SHIFTS/DAY (G6) 1

2

3

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

2

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

3

4

4

4

4

4

4

4

4

4

4

4

4

4

4

4

4

4

4

5

5

5

5

5

5

5

5

5

5

5

5

5

5

5

5

5

5

6

6

6

6

6

6

6

6

6

6

6

6

6

6

6

6

6

6

Y

N

Y

N

Y

N

Y

N

7

7

7

7

7

7

7

7

7

7

7

7

7

7

7

7

7

7

8

8

8

8

8

8

8

8

8

8

8

8

8

8

8

8

8

9

9

9

9

9

9

9

9

9

9

9

9

9

9

9

9

9

9

4

ALIVE TEEP CHILD-FRIENDLY (PUBLIC) STRIVE

Y

N

Y

N

Y

N

Y

N

ANNEX SCHOOL WITH SPECIAL SCIENCE CURRICULUM WITH MOTHER TONGUE INSTRUCTION WITH SPED CLASSES

If your School is Multigrade, how many teachers are there? Shade the column that applies. Cluster Combination of Primary Grades/Intermediate Grades Combination of 3 Grade Levels

68

Combination of 2 Grade Levels

0

8

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

IS THE SCHOOL SUPPORTED/SPONSORED BY LOCAL GOVERNMENT NON-GOVERNMENT ORG. PRIVATE COMPANIES INDIVIDUAL DONOR

OUTSIDE THE TOWN PROPER HINTERLAND

Grade Level Grade 1 - 4 Grade 5 - 6 Grade 1 - 3 Grade 4 - 6 Grade 1 - 2 Grade 3 - 4 Grade 5 - 6

Number of Teachers 1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

1

2

3

4

5

6

7

8

9

NAT Grade 10

69

Test Results Dissemination

70

Test Results Dissemination 1. 2. 3.

4. 5.

No hardcopy will be provided to all Division Offices. This in line with the DepEd Secretary’s mandate to utilize ICT in education. Explore the BEA website to avail of the test results. Schools can only log in by using their own School ID as Username and Password. Example: Username: 702406 Password: 702406 The results will be posted for six (6) months only. Secure soft copy of the results, which is convertible to Excel file, from the Website.

NETRC Website Homepage: http://netrc.sysportal.net/HomePage.aspx Log In Page: 71 http://netrc.sysportal.net/signin.aspx

The Forwarder of Test Materials

72

Dealing with the Forwarder of TMs 1. Exact addresses of Division Offices or drop-off points

should be provided to BEA to be turned over to the Forwarder.

2. Forwarder must provide to BEA the contact persons

and numbers as well as the itineraries of delivery and retrieval for ready reference.

3. Each

Division should designate at least two authorized staff to receive the TMs other than the DTC.

4. The neighboring Divisions in the Region should 73

establish a network of communication.

Dealing with the Forwarder of TMs 4.1 Every receiving Division should take note of Forwarder’s contact number and the date and time TMs will be retrieved 4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already.

4.3 The same procedure will be followed in the retrieval of TMs. 4.4 74

Accomplish the evaluation form on the Performance of Forwarder and submit thru email ([email protected]/[email protected]).

Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase (To be accomplished by the DTC) Division: ____________________ A. Delivery Phase

B. Retrieval Phase

1. Receipt of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Received by whom? ___________________ Designation __________________________

1. Information about the Forwarder: Name of Representative _______________ Contact No. __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________

2. The Division’s designate to release the Test Materials to the school representative ________________________ _______________________________________

2. Release of Test Materials (TMs) Date ____________ Time _____ A.M. /P.M. Released by whom? ____________________ Designation ____________________________

3. Were there problems encountered in the release of test materials? Yes _____ No _____

3. Was the schedule of the Forwarder in retrieval of test materials followed? Yes _____ No _____ If no, what was the reason? ________________________________________

4. If yes, Please cite them: ________________ _______________________________________

4. How many days were the TM’s in the division ready for retrieval by the Forwarder? __________________________________________

5. In the delivery of TM’s, how would you rate the Forwarder in a scale of 1-5 where 5 is the highest? _______________

5. Was the forwarder informed beforehand that the TM’s are ready for pick up? Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________

7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________

75

9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________

Other Concerns

76

Utilization of the Certificate of Ratings (COR) The utilization of the COR is stipulated in the following issuances:  DepEd Memo NO. 228, s. 2007  DepED Memo No. 278, s. 2010

77

Practices in Some Divisions Relative to the Utilization of the COR 1. Attach the COR in the Form 137 in Grade 6 as

part of the student’s credentials prior to enrolment.

2. The COR is photocopied. One copy is for the

school where the student intends to enrol while the original COR is given to him/her.

78

Refusal of State Univ./Colleges (SUCs) to Take National Exams  Send a communication to BEA

regarding SUCs which refused the administration of national exams (NCAE, NAT, etc.).

 The communication will be endorsed

to the DepEd Secretary.

79

Good Practices as Reflected in a School Culture  Region/Division Codes and School ID

Posting permanently in every classroom (near the chalkboards) the information on the Region and Division Codes and the School ID  Learner Reference Number

80

The LRN is used by the examinee in any form of school and classroom-based assessments. This practice may be adopted not only during national examinations.