REPUBLIC OF THE PHILIPPINES

It^T^^^ I

t^EGIONAL DISASTER RISK REDUCTION AND MANAGEMENT COUNCIL

^'iMJiiilflit

Reaional Center VIII. 2"^ Floor. Uvtinakoc Blda. Avenida Veteranos. Tacloban Citv

MEMORANDUM FOR

RAMIR B. UYTICO Ed.D. CESO IV Regional Director, DepEd 8

FROM

CHAIRPERSON, RDRRMC

SUBJECT

SUBMISSION OF ENTRIES FOR THE 20^" GAWAD KALASAG

DATE

0 1 MAR 2018

In 1998, the National Disaster Risk Reduction and Management Council (NDRRMC) established Gawad KALASAG as the country's premier recognition scheme to various stakeholders that design and implement DRRM programs that protect and shield high risk communities against hazards. It aims to appreciate individuals, groups, or institutions which have shown extraordinary courage, heroism and sacrifice before, during and after emergencies whether natural or human-induced. On its 20*^" year of recognition towards a more vibrant citizen participation, this Office enjoins its Regional/ Provincial/ Local Disaster Risk Reduction and Management Council (R/P/LDRRMCs) to participate on this endeavor by sending-in entries to the following category: Gawad KALASAG for Schools 1. Primary o Public Elementary o Private Elementary 2. Secondary o Public High School o Private High School 3. Early Learning Centers 4. Higher Educational Institutions

>-

.

'

Attached are the Guidelines of the GK Categories and other pertinent documents relative to the search. For the submission of entries, you may submit them to this Office, or you may email them at [email protected]. Should there be inquires, feel free to contact MR. R E Y M. GOZON, Gawad KALASAG Focal Person, at 09175898044 or (053) 523-1112. Thank you for your usual support and we look forward to your participation on this endeavor.

EDGAR L. POSADAS, M.D. Regional Director, OCD 8 Secretariat: Office of Civil Defense | 2F Uytingl
City

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

Comprehensive School Safety Guidance Notes Primary and Secondary Schools Category Gawad KALASAG CY 2018

CRITERIA

GUIDANCE FOR POINTS Enabling Environment

23

1

Adopted/Adapted/localized at least 3 3 or more policies adapted/localized = 3 existing policies relating to 1-2 policies adapted/localized = 1 DRRM/CCA/EiE in education/school safety

2

Formed School DRRM Team, with a focal Presence of all component in the criteria = 2 person and consisting of personnel from Absence of even 1 component in the criteria = 0 different offices; with defined membership and roles and responsibilities/functions

3

Has a comprehensive School DRRM Presence of all component in the criteria = 1 Plan, which includes CCA and EiE Absence of even 1 component in the criteria = 0 measures, covering risk assessment, risk reduction, and rehabilitation and recovery

4

School budget supports regular DRRM Presence of budget allocated for DRRM activities activities =2 Absence of budget allocation for DRRM activities =0

5

Conducted student-led school watching Students involved in both = 2 and hazard mapping (DO 23 s 2015), and Students involved in either the student-led school involved students in DRRM planning watching and hazard mapping or DRRM planning =0

6

Incorporated results of student-led school Incorporated in both the DRRM Plan and SIP = 4 watching and hazard mapping in the Incorporated only in the DRRM Plan = 1 School DRRM Plan and SIP

7

Data collection and consolidation on Presence = 2 programs and activities on DRRM, Absence = 0 covering the 3 Pillars to monitor results and impact exist

8

Rapid Assessment of Damages Report (RADAR) is submitted to Central Office, within 72 hours after the onslaught of a hazard in the area

Submission within 72 hours after onslaught of hazard, either through SMS or other means of communication = 3 Submission beyond 72 hours after onslaught of hazard, either through SMS or other means of

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

communication = 1

9

100% completion of DRR questions in the EMIS/EBEIS

related 100% completion = 2 Less than a 100% completion = 0

10 School has partnerships that could be Presence of current partnerships = 2 tapped to support its DRRM programs and Absence of partnership = 0 activities, including those during after a disaster Pillar 1: Safe Learning Facilities

35

1

School building/classroom components See Guidance on DepEd Minimum Standards for are according to DepEd and/or National points (29 POINTS) Building Code approved standard design and specifications (see criteria and checklist for Pillar 1, No. 1, for scoring)

2

School conducted risk assessment of Presence as per the criteria = 2 buildings, in coordination with the Absence = 0 Education Facilities Division, and with support of other agencies and partners

3

School has taken appropriate action with Undertaken appropriate action = 2 respect to unsafe school buildings (e.g. Absence of any appropriate action = 0 upgraded/retrofitted, non-usage, etc.)

4

Undertaken regular inspection and repair Presence = 1 of minor classroom (including facilities) Absence = 0 damages

5

School Heads are clear with the roles and Presence = 1 functions of the school in camp Absence = 0 management vis-à-vis the LGU and DSWD as per Joint Memorandum Circular No. 1, series of 2013 "Guidelines on Evacuation Center Coordination and Management" and RA 10821 "Children's Emergency Relief and Protection Act" and its corresponding IRR

Pillar 2: School Disaster Risk Management

30

1

School has a Contingency Plan, i.e. Presence = 3 Preparedness Plan turned into response Absence = 0 actions when a disaster strikes

2

80% of students and their families have 80% of students accomplished as per criteria = 3 accomplished the Family Preparedness Less than 80% of students accomplished as per Plan together (family evacuation, criteria = 1 reunification), as per DO No. 27, series of

2015 3

School has established a school Presence of both = 2 personnel and learners tracking Absence of 1 or both = 0 system/protocol in the event of a disaster or emergency

4

Hazard and evacuation maps are located Presence = 1 in conspicuous places in the school Absence = 0

5

School has available, accessible, and Presence and accessibility with basic content = 1 adequate first aid kit in every instructional Basic Content: alcohol, cotton, scissor, medicine classroom for emergencies, bandages, ammonia, gauze/band-aid, plasters, thermometer, triangular bandage, first aid book, gloves Absence of any of the criteria = 0

6

School has at least 2 necessary and functioning equipment, in case of a disaster (e.g. fire extinguisher, handheld/base radio, generator, etc.)

Presence of at least 2 equipment as per criteria = 1 (if fire extinguisher is one of them, should follow BFP minimum standards; otherwise, it is not considered) Less than 2 = 0

7

School conducted regular hazard-specific drills (at least 3 hazards) with participation of stakeholders (BFP, Medic, LGUs, NGOs, community, PTA, alumni, and others)

If drills dealt with at least 3 hazards in total (each drill being hazard-specific), and as per criteria = 3 If drills dealt with 1-2 hazards in total (each drill being hazard-specific) and as per criteria = 1

8

School has established functional early Presence = 2 warning system to inform students and Absence = 0 personnel of hazards and emergencies (protocol, warning signs, devices, IEC), considering national and LGU warning systems and protocols

9

School has trained personnel to Presence = 1 administer first aid to students and Absence = 0 personnel

10 School has pre-identified spaces for Presence = 1 putting up Temporary Learning Absence = 0 spaces/Shelters in the aftermath of a disaster or emergency 11 School has ready resumption strategies Presence = 2 and alternative delivery modes to ensure Absence = 0 education continuity (strategies, materials, focal persons to implement) 12 School has psychosocial interventions for Presence = 1 personnel and students Absence = 0

13 School has trained teachers and other Presence = 1 personnel who could provide psychosocial Absence = 0 support to students 14 School has an evacuation plan and Presence = 2 procedures Absence = 0 15 School has a student-family reunification Presence = 2 plan that is clearly disseminated to Absence = 0 students, teachers, and parents 16 School has conducted awareness and Four or more = 3 capacity building for families and learners Less than 4 = 1 17 School participated in the different Presence = 1 DRRM/CCA/EiE activities of the LGU Absence = 0 Pillar 3: DRR in Education

12 POINTS

1

School has integrated key Integrated in 4 or more subjects = 5 DRRM/CCA/EiE concepts in at least 4 Integrated in 2-3 subjects = 3 subjects based on the national Curriculum Guide

2

More than 75% of students are actively More than 75% of students = 1 participating in various DRRM/CCA/EiE Less than 75% of students = 0 activities

3

School has a DRRM/CCA/EiE capacity Presence = 1 building plan for teachers and personnel Absence = 0

4

School Head and personnel have At least 3 DRRM/CCA/EiE trainings as per criteria received at least 3 DRRM/CCA/EiE = 3 trainings from division or region or Less than 3 = 1 partners

5

At least more than 10 DRRM/CCA/EiE Presence = 1 resource materials are available in the Absence = 0 school

6

Presence of DRRM corner, with updated Presence = 1 IEC materials posted in it, in every Absence = 0 classroom TOTAL POINTS

100

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

Comprehensive School Safety Checklist Primary and Secondary Schools Category Gawad KALASAG CY 2018 NDRRMC Department of Education

Public School Private School

School Category, levels and classification: Elementary High School

Name of School: Legislative District: School ID:

Province:

Division:

School District:

Region: School Address:

Date Visited/Inspected:

YES

1

2

3

4 5

6

CRITERIA ENABLING ENVIRONMENT Adopted/Adapted/localized at least 3 existing policies relating to DRRM/Climate Change Adaptation (CCA)/ in education/school safety Formed School DRRM Team, with a focal person and consisting of personnel from different offices; with defined membership and roles and responsibilities/functions Has a comprehensive School DRRM Plan, which includes CCA and Education in Emergencies (EiE) measures, covering risk assessment, risk reduction, and rehabilitation and recovery School budget supports regular DRRM activities Conducted student-led school watching and hazard mapping (DO 23 s 2015), and involved students in DRRM planning Incorporated results of student-led school watching and hazard mapping in the School DRRM Plan and School

NO

Points

Remarks/ Recommendation

23 3

2

1

2 2

4

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

7

8

9

10

1

2

3

4

5

1

2

Improvement Plan ( SIP) Data collection and consolidation of programs and activities on DRRM, covering the 3 Pillars to monitor results and impact exist Rapid Assessment of Damages Report (RADAR) is submitted to Central Office, within 72 hours after the onslaught of a hazard in the area 100% completion of DRR-related questions in the Education Management Information System (EMIS)/ Enhanced Basic Education Information System (EBEIS) School has partnerships that could be tapped to support its DRRM programs and activities, including those during after a disaster

2

3

2

2

Pillar 1: Safe Learning Facilities School building/classroom components are according to DepEd and/or National Building Code approved standard design and specifications (see criteria and checklist for Pillar 1, No. 1, for corresponding points) School conducted risk assessment of buildings, in coordination with the Education Facilities Division, and with support of other agencies and partners School has taken appropriate action with respect to unsafe school buildings (e.g. upgraded/retrofitted, non-usage, etc.) Undertaken regular inspection and repair of minor classroom (including facilities) damages School Heads are clear with the roles and functions of the school in camp management vis-à-vis the LGU and DSWD as per Joint Memorandum Circular No. 1, series of 2013 "Guidelines on Evacuation Center Coordination and Management" and RA 10821 "Children's Emergency Relief and Protection Act" and its corresponding IRR

35 29

Pillar 2: School Disaster Risk Management School has a Contingency Plan, i.e. Preparedness Plan turned into response actions when a disaster strikes 80% of students and their families have

30

2

2

1

1

3

3 Page 2 of 5

3

4 5

6

7

8

9 10

11

12 13

14 15

16 17

accomplished the Family Preparedness Plan together (family evacuation, reunification), as per DO No. 27, series of 2015 School has established a school personnel and learners tracking system/protocol in the event of a disaster or emergency Hazard and evacuation maps are located in conspicuous places in the school School has available, accessible, and adequate first aid kit in every instructional classroom School has at least 2 necessary and functioning equipment, in case of a disaster (e.g. fire extinguisher, handheld/base radio, generator, etc.) School conducted regular hazard-specific drills (at least 3 hazards) with participation of stakeholders (BFP, Medic, LGUs, NGOs, community, PTA, alumni, and others) School has established functional early warning system to inform students and personnel of hazards and emergencies (protocol, warning signs, devices, IEC), considering national and LGU warning systems and protocols School has trained personnel to administer first aid to students and personnel School has pre-identified spaces for putting up Temporary Learning spaces/Shelters in the aftermath of a disaster or emergency School has ready resumption strategies and alternative delivery modes to ensure education continuity (strategies, materials, focal persons to implement) School has psychosocial interventions for personnel and students School has trained teachers and other personnel who could provide psychosocial support to students School has an evacuation plan and procedures School has a student-family reunification plan that is clearly disseminated to students, teachers, and parents School has conducted awareness and capacity building for families and learners School participated in the different DRRM/CCA/EiE activities of the LGU Pillar 3: DRR in Education

2

1 1

1

3

2

1 1

2

1 1

2 2

3 1

12 Page 3 of 5

1

2

3 4

5

6

School has integrated key DRRM/CCA/EiE concepts in at least 4 subjects based on the National Curriculum Guide More than 75% of students are actively participating in various DRRM/CCA/EiE activities School has a DRRM/CCA/EiE capacity building plan for teachers and personnel School Head and personnel have received at least 3 DRRM/CCA/EiE trainings from division or region or partners At least more than 10 DRRM/CCA/EiE resource materials are available in the school Presence of DRRM corner, with updated IEC materials posted in it, in every classroom

5

1

1 3

1

1

TOTAL POINT SCORE: __________

Page 4 of 5

Summary Sheet Criteria for Checking

MAX.

ACTUAL

SCORE

SCORE

I. ENABLING ENVIRONMENT

23

II. PILLAR 1: SAFE LEARNING FACILITIES

35

III. PILLAR 2: SCHOOL DISASTER RISK MANAGEMENT

30

IV. PILLAR 3: DRR IN EDUCATION

12

TOTAL

Remarks, Recommendations and Suggestions

100

Adjectival Rating

Percentage

Excellent

91-100%

Very Good

81-90%

Good

71-80%

Needs Improvement

61-70%

Validated by: Name: Position: Agency: Date:

Page 5 of 5

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

GUIDANCE NOTES Early Learning Center (ELC) Gawad KALASAG Author’s Notes: 1. 2.

I.

This Guidance Notes is a work in progress. The assessment tool which is the object of this guidance notes was adopted from the assessment tool for schools. It was tweaked to fit the mandates under the ECCD Law.

ELC Building 1. Building Components – The building make, lay-out and facilities in the building should be suited to the needs of pre-school children, particularly 0-5 years old. 1.1 Area should be sufficient to accommodate a well-laid out early childhood center 1.2 Early child-friendly layout means the layout should be geared towards play and other activities that maximize the use of the 5 senses; 1.3 Window/Ventilation – the learning area should be well ventilated – either naturally by windows or by air conditioners; 1.4 Roofing should be high enough such that there is no feeling of congestion; 1.5 Railings/handrails/ramps should be smooth without pointed corners and should be adjusted to the needs of young children; 1.6 Non-toxic wall finish should be of material that does not easily peel off or emit toxic substances; if painted, should be water-based; 1.7 Fire extinguishers/exits should be provided upon turnover of the building to the ECCD adviser. 2. Other Facilities 2.1 Secure gates for ingress/egress – applicable if ELC is a separate building or equivalent if within the barangay hall. Idea is to keep away non-essential personnel from the ELC learning area; 2.2 Waiting Lounge – A waiting area, if for any reason the ELC learning room is not yet open, may also serve as the lounge area for “yayas”, guardians or parents; 2.3 Perimeter fence – additional security measure for the young children; minimizes the possibility of kidnaps; 2.4 Waiting Shed – Again applicable for ELCs that are single-detached. Idea is for the young child and the guardian to have a place where to wait for their ride; say if it is raining 2.5 Covered pathwalks – if the location of the building so requires. 3. WASH Facilities should be sufficient for the number of children, functional and adapted to the height of young children is important in developing health habits in the young. 3.1 Clean/potable water source – self explanatory; 3.2 Sanitary toilets – clean and dry are minimum standards; 3.3 Handwashing facilities – sufficient number vis-a-vis number of children; height adjusted to young children; 3.4 Non-toxic drinking facilities – if ELC is not connected to a certified chlorinated water system, water for drinking should be stored in food-grade containers; 3.5 Wash for physically impaired – necessary if there is/are PWDs in the class. 4. Power & Telecommunications Facilities - These facilities are necessary to make the ELC conducive to play/learning. 4.1 Stable power source – for lighting and ventilation purposes (fans/airconditioners);

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

4.2 BFP-certified electrical connections – a passing BFP safety inspection report should cover this indicator; 4.3 Child-friendly electric fans/gadgets – aside from being clean, fans should be “poke free” and installed beyond reach of children; same with any other gadgets; 4.4 Emergency telecoms facilities – Need not be located in the ELC room; but a communications facility for emergency purposes should be available; 4.5 Internet/Web connectivity – where available, bonus points if there are programs in the web integrated with the children’s play/activities. II. Safety Check on Health & Environment Warning Signs 1. ELC Safety & Security – This section provides for the safety and healthy environment of the young child. a) Pedestrian lane markings – May be necessary if ELC building entails crossing the street; b) Loading/Unloading signs – Helpful and should near the pedestrian lane for convenience; c) Stop & Go Signs for ELC traffic coordination, humps – May be a helpful sign to facilitate crossing of the street to the ELC center.

Security Security provision by barangay – Barangay should have an assigned security personnel on call during emergencies; b) Emergency arrangements in cases of emergency – ELC should have minimum protocol arrangement with barangay for emergencies: medical, flash flood/earthquake, etc., persons to call depending on need; c) Security ID for guardians/screening protocols – most applicable in urban barangays where people traffic within the vicinity of the ELC center is relatively heavy – intent is prevent ingress to unwanted people; d) Stand-by transportation in cases of emergency – A dedicated vehicle for the purpose deserves to earn a bonus point. Health & Environment Safety a. Screen to guard against mosquitoes other vectors of diseases – self explanatory; b. First aid kits/medical supplies – minimum standards as specified by DOH/city/municipal health office; c. Feeding program – affordable but nutritious, regularity and sustained feeding program deserves bonus point(s); d. Conducting WASH and health activities – regularity of WASH activities to develop the habit in the young child. a)

2.

III. Accreditation 1. Certificate of Accreditation of the Day Care Workers issued by the DSWD Field Offices has a minimum validity period of three (3) years and maximum of five (5) years. There is a ladderized system for accreditation wherein indicators of compliance shall be categorized as follows: a. Capable and Knowledgeable rating is given to the DCW who has met the basic standards set and will be awarded a three year accreditation. (5 points) b. Highly Competent rating is given to the DCW who has met the basic standards and is practicing optional services that increases the quality of service implementation to a higher level. Meanwhile, four star rating to the Day Care Worker will be awarded a fouryear accreditation. (6 points)

c. Expert rating is given to the Day Care Worker who is following the highest of standards and that the Day Care Worker will be awarded a five-year accreditation. (7.5 points) 2. The Certificate of Accreditation of Day Care Centers (DCC) issued by DSWD Regional Offices has a validity period of minimum of three (3) years and a maximum of five (5) years. There will be a ladderized system for accreditation wherein indicators of compliance is categorized as follows. a. Three star rating is equivalent to a satisfactory rating which means that the DCC have met the basic standards set and will be awarded a three year accreditation. (5 points) b. Four star rating is equivalent to a highly satisfactory rating which means that the DCC has met the basic standards and is practicing optional services that increases the quality of service implementation to a higher level. Four star rating to the center will be awarded a four year accreditation. (6 points) c. Five star rating is equivalent to outstanding rating. This means that the DCC is following the highest of standards and will be awarded a five year accreditation. (7.5 points) IV.

Disaster Preparedness 1.0

Location/Make of Building. Building is not located in hazardous nor no-build zones, ELC construction is compliant with the National Building Code 1.1 Building not in located in known hazard zone; 1.2 Building is disaster resilient – regularly inspected or certified compliant in materials and construction by local building official.

2.0 Drills/ Conceptual Proficiency of Common Hazards. conceptual proficiency on the following: 2.1 Earthquake; 2.2 Fire; 2.3 Tsunami; 2.4 Mudslide/Landslide.

Conduct of Drills/DRRM

3.0 Preparedness Plan. Set-up/Functionality of the following: 3.1 ELC Organizational Structure - Structure should identify chain of command, responsibilities, and specific names of persons; 3.2 ELC Warning Devices/Postings – Examples – danger signs for electrical outlets, slippery floors, etc.; 3.3 Temporary Learning Areas/Activities – In the event the ELC play/learning area becomes unavailable due to a calamity or disaster, is there a possible replacement area; 3.4 ELC Teacher Proficiency in ECCD in DRRM - Should have a working concept of DRRM; participation in any DRRM trainings is an advantage.  

Focused-group discussion (FGD) (parent-student-school perspective on the DRR tool available) The center should be accredited by DSWD to qualify for GK.

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

CHECKLIST Early Learning Centers Gawad KALASAG CY 2018

Objectives: The overarching objective of the ECCD IN DRRM Program is to proactively align the operations of early learning centers (previously day care centers) and make it compliant with the provisions of R.A. 10121. Specifically, it aims for the establishment of ELCs that nurtures the wholistic development of the child in a safe environment.

Yes

No

Accredited by DSWD

Early Learning Centers: Classification: Urban

Center-Based

Home-Based

Rural

Center-Based

Home-Based

Name of Early Learning Center

City/Municipality

Barangay

Address:

Criteria for Checking I. SAFETY CHECK ON EARLY LEARNING CENTER FACILITIES ELC Building 1. Components ELC building conforms with the recommendations of the ECCD Council. Early Chilhood Center Building 1.1 Area

YES

NO

Remarks, Recommendations and Suggestions

Points

Max.

Proposed Points

Points

Actual Score

20

10

2

1

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

1.2 1.3

Child-friendly layout Ceiling Window/ 1.4 Ventilations 1.5 Roofing 1.6 Door Railings/ handrails/ 1.7 ramps 1.8 Non-toxic wall finish Child-frriendly 1.9 furnitures Fire extinguishers/ 1.10 Fire exits 2. Other Facilities

2 2

1 1

2

1

2 2

1 1

2

1

2

1

2

1

2

1

5

5

1

1

1

1

2.2

Secure gates for ingress/egress Waiting Lounge

2.3

Perimeter Fence

1

1

2.4

Waiting Shed

1

1

1

1

10

5

2

1

2

1

2

1

2

1

2

1

5

5

1

1

1

1

1

1

1

1

1

1

40

25

2.1

2.5

Covered pathwalks 3. WASH Facilities Adequate number and functional WASH facilities Clean/Potable Water source 3.2 Sanitary toilets Handwashing 3.2 facilities Non-toxic drinking 3.4 facilities WASH for 3.5 physically impaired Power and 4. Telecommunication Facilities Stable power 4.1 source BFP-certified 4.2 electrical connections Child-friendly 4.3 electric fans/ gadgets Emergency 4.4 telecoms facilities Internet/web 4.5 connectivity 3.1

Sub- TOTAL

0

Page 2 of 6

Criteria for Checking

YES

NO

Remarks, Recommendations and Suggestions

Points

II. SAFETY CHECK ON HEALTH & ENVIRONMENT 1. ELC Safety and Security Warning Signs Pedestrian Lane 1.1 Markings Loading/ Unloading 1.2 Signs Stop and Go Signs for ELC Traffic 1.3 Coordinators, humps Security 1.4 Security provision by barangay Emergency arrangements with 1.5 barangay in cases of emergency Security ID for 1.6 guardians/screening protocols 1.7 Stand-by transportation in cases of emergency Health and 2. Environmental Safety Screen to guard against mosquitoes, 2.1 rats, unwanted animals First Aid Kits are available , referral 2.2 accessible and adequate

10

4.5

3.0

1.5

3.0

1.5

4.0

1.5

10

8

2.5

2

2.5

2

2.5

2

2.5

2

10

12.5

2.5

3

2.5

3.5

2.3

Feeding Program

2.5

3

2.4

Conducting WASH and health activities (handwashing/ toothbrushing, medical/ dental check-ups)

2.5

3

30

25.0

Sub- TOTAL

0

Page 3 of 6

Criteria for Checking

YES

NO

Remarks, Recommendations and Suggestions

Points

III. ACCREDITATION (Additional Category) 1 Day Care Workers 1.1

Capable and Knowledgeable Rating (5 points)

1.2

Highly Competent Rating (6 points)

1.3

Expert Rating (7.5 points)

7.5

2 Day Care Center 2.1

Three Star Rating (5 points)

2.2

Four Star Rating (6 points)

2.3

Five Star Rating (7.5 points)

7.5

Sub- TOTAL IV. DISASTER PREPAREDNESS Location/Make of Building Location of Building is outside of hazardous areas 1. and the ELC Center is compliant with the National Building Code. Building in hazard 1.1 free location Building is disaster 1.2 resilient Regular conduct of 2. Emergency Drills 2.1 Earthquake Drill 2.2 Fire Drill 3. ELC Preparedness Plan 3.1

ELC DRRM Organizational Structure

15

10

10

5

5

5

5

10

6

2.5 2.5

3 3

10

19

2.5

4

0

Page 4 of 6

3.2

3.3

3.4

ELC Emergency Warning Devices (posters, signage, flaglets, whistle, evacuation plan etc) Temporary Learning Areas/Activities ELC Teacher attended ECCD in DRRM training module

Sub- TOTAL

2.5

6

2.5

3

2.5

6

30

35

TOTAL POINT SCORE: __________

Page 5 of 6

Summary Sheet MAX.

Criteria for Checking SCORE

Proposed Score

I. SAFETY CHECK ON BUIILDING FACILITIES

40

25.00

II. SAFETY CHECK ON HEALTH & ENVIRONMENT

30

25.00

III. ACCREDITATION

ACTUAL SCORE

Remarks, Recommendations and Suggestions

15.00

IV. DISASTER PREPAREDNESS

TOTAL

30

35.00

100

100.00

Adjectival Rating

Percentage

Excellent

91-100%

Very Good

81-90%

Good

71-80%

Needs Improvement

61-70%

Validated by: Name: Position: Agency: Date:

Page 6 of 6

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

GUIDANCE NOTES Higher Education Institutions (HEIs) Gawad KALASAG CY 2018 Rationale: All State Universities, Colleges, and other private academic institutions for higher learning headed by the Commission on Higher Education (CHED) and other autonomous HEIs have the primary responsibility of instilling and inculcating to students knowledge which will arm them to face the challenges of life beyond the academe. As such, it is the intention of this guidance note, to assess the preparedness and capability of 680 Public HEIs (including satellite campus) and 1708 Private HEIs in terms of DRRM. Republic Act 10121 or the Philippine Disaster Risk Reduction and Management Act of 2010 has stated that the Chairman of CHED is a regular member of the National Disaster Risk Reduction and Management Council or the NDRRMC, as such, this gives a strong foothold on the responsibility of HEIs in DRRM. As provided for in Section 14 of RA 10121, the integration of Disaster Risk Reduction Education into the School Curricula, headed by the CHED for the tertiary level, in coordination with the OCD and other relevant agencies, including the National Service Training Program (NSTP) is imperative. The National Disaster Risk Reduction and Management Framework emphasizes the use of resources for disaster prevention, mitigation, preparedness and climate change adaptation in order to effect the paradigm shift that will be more effective towards attaining an integrated approach to genuine social and human development to reduce disaster risk and that we conside the HEIs to be at the forefront of instilling and inculcating DRRM knowledge and practices to students. Following this principle, the new checklist gives emphasis on a scoring mechanism that encourages HEIs to enhance their respective disaster risk reduction activities. For its indicators, a total score of 100 points have been distributed accordingly: a. Policy and Plans = 30 points; b. Capability/Capacity = 40 points; c. Emergency Preparedness and Response = 15 points; and, d. Partners (Stakeholder Agreement) = 15 points. Please note that in accordance with the new Gawad KALASAG Guidelines, a score of 80% is needed for an entry to be endorsed by the Regional Selection Committee to the National Selection Committee. I. Policy and Plans: 30points 1. Issuances, policies, plans, memorandum, resolutions, orders, or guidelines – (total of 8 points) 1.1 Board of Regent Resolutions(4 points) - issuances made by the Board of Regents of the HEIs regarding DRRM

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

1.2 Minutes of the Meeting (4 points) - initiatives of the HEIs, meetings conducted toward the issuance of resolutions regarding DRRM 2.HEI DRR Plan (8 points) – plans that would highlight the existence of DRRM in the curriculum of state universities/colleges and private academic institutions of higher learning 3. Contingency Plan/ Education Continuity Plan (5 points) – this must analyze specific events or emerging situations that might threaten the HEI and establish arrangements in advance to enable timely, effective, and appropriate responses to such events and situations.This plan will also ensure the continuity of education even after an incident 4. Rehabilitation and Recovery Plan (4 points) – restoration plan in case of a disaster “building back better” principle in the plan 5 .Information Education Campaign and Advocacy plan (5 points) – IEC and advocacy plan must encompass all hazards present in the HEIs. II. Capability/Capacity: 50 points 1. Human Resources (15 points)– Find out if there are students, faculty staff, utility who are engaged, who have been educated, have attended seminars, or have undergone training and/or knowledgable in DRR and if they have personnel, resource or focal persons appointed for DRR practice. a. Capacity Development or Training Activities (please note that advance training should get whole points while basic training should only be half of the alloted pts.) (3 points) b. Percentage: 75% up – 2 points 50- 74% – 1.5 points 25-49% – 1 point c. Designated – 1 point; Appointed – 2 points d. Personnel Knowledgeable in the preparation of basic disaster report (2 points) e. Personnel who have undergone Rapid Damage Assessment and Needs Analysis Training – 2 points f. Find out the proportion of student population who are actively participating in the National Service Training Program (NSTP) as the NSTP is the collegial/university level of inculcating patriotism and nationalism through Literacy Training Service (LTS) and Civic Welfare Training Service (CWTS) and Reserve Officers’ Training Corps (ROTC) or outreach programs on DRRM - 2 points g. Regular conduct of drills/exercises - 2 points Irregular conduct – 1 point

2. Programs and Activities (10 Points) a. DRRM Training (2 Points) b. Conduct of Risk Assessment & Mapping (2 Points) c. Formulation of DRRM Plan (2 Points) d. DRRM Hub for DRRM Information Sharing (2 Points) e. Integration of DRRM in the General Education Curriculum and/or areas of specialization (2 Points) 3. Other Resources/Structural Resilience – (15 points) – find out if the HEIs have existing equipment specifically allotted and designated for preventing hazards and/or search and rescue equipment after an incident. a. The existence of a DRR office or facilities that specifically cater to hazards that are faced by the HEIs should also be considered. (3 Points) b. It is also important to take note if they have budget for DRR training of personnel. (3 Points) c. Find out if the design of existing infrastructure made use of existing hazard/risk maps and are accessible for PWDs, are the same considered in future plans/designs? Existing infra are encouraged to be periodically assessed by engineers to determine its integrity to withstand hazards. Construction and maintenance must be compliant to the National building code. (3 Points) d. HEI should have a Search and Rescue and/or Medical Equipment consistent to the hazard/s specific to the institution. (3 Points) e. Points should also be given to HEIs which have existing IEC materials that are effective and efficient (the HEIs should be able to demonstrate how the materials were used to effect change among materials and behavior of end users) enough which would pertain to the hazards and risks that are faced by the institution i.e. prone to flooding, the institution being near to fault lines, the building materials are made of materials that could easily catch fire. (3 Points) f. Consider also the conduct of research and the documentation of best practices on DRR-CCA. (3 Points) Note: Being a new category to the GK, not all HEIs which are to compete for the KALASAG will experience a major disaster during the year that their achievements are to be reviewed. Hence, two options are provided to come up with an objective criteria for disaster response. One option is to review the demonstrated capability of the HEIs with no disaster response operations and the other is to review the

demonstrated capacity of those HEIs with disaster response operations. 4. Demonstrated Capability/Risk Assessment and Vulnerability (10 points) – The validator should determine whether the HEI has an existing or non-existing capability/risk assessment in disaster response operations. If the HEI has demonstrated capability/risk assessment and vulnerability in disaster response then proceed to the checklist (with disaster response) and if not rate the HEI under the (without disaster response operations). a. The validator should also check for the availability of the following maps as risk assessment tools: (2 points) i. Multi-hazard maps – maps that highlight areas that are affected or vulnerable of a particular hazard. Depending on the information contained therein, it can also be considered a hazard susceptibility map. The availability of these maps also depends on what hazards the HEI is vulnerable or exposed to. Maps can either be scientifically generated or drawn from the institutions’ experience of hazards. Scale (for available scientifically generated maps) must be appropriate for the area coverage of the HEI. ii. Vulnerability Maps – a thematic layer which provides a spatial display of vulnerable elements (especially critical infrastructure, facilities, etc.) and their attributes that are exposed to hazards. iii. Capacity/resource maps – a thematic layer that shows the distribution of resources that can be used or mobilized in the event of a disaster. It also indicates the current coping capacity to respond to the requirements of disaster management. iv. Risk map is a combination of all these thematic layers. It is an important tool to guide decision makers in prioritizing the interventions that will be introduced to reduce the identified disaster risks. v. Additional points can be granted to HEIs whose multihazards are shown using Gegraphical Information System (GIS). HEIs with GIS capability are often times able to develop a risk map using the above mentioned maps as layers. In which case, they are deemed to be at a more advanced stage of determining their respective disaster risks provided that they are properly supported by technical experts or experts from mandated agencies.

b. c.

d. e.

f.

vi. According to IRR of RA 10121, hazard maps and contingency plans should be prominently displayed and information for the same should be disseminated to the public. vii. Functionality: Are the maps understood and being used accordingly by the HEI for proper information dissemination and prevention, preparedness of all in the eventuality of a disaster? (probing question) The validator needs check for the availability of database on elements at risk. (2 points) Presence of Standard Operating Procedures (SOPs)/ Manuals for specific hazards in the HEI (2 points) (absence = 0 point) Availability of timely, accurate and reliable response (2 points), Non-availability of response (0 point) Identification of evacuation/relief distribution points/centers (1 point); Absence of evacuation/relief distribution points/centers (0 point) Determination of clinics and hospitals to address the casualties (1 point)

Demonstrated Capacity (with disaster response operations) – For HEIs which are found out to have a demonstrated capacity in disaster operations, ten (10) points are also allotted. a. availability of site maps (2 points) b. database on elements at risk (2 points) c. The validator should note the existence of a reporting system or scheme in the eventuality of a disaster and if this is activated. Also, points should be allotted to the HEI which have demonstrated an active and working report system/mechanism when disasters ensue.(2 points) d. The HEI should also ensure issuance of public advisories to students/faculty before a disaster (2 points) e. The HEI should give or extend support to faculty/staff and students in terms of emergency financial assistance, waiver of tuition and fees, grants-in-aid (2 points). f. It is also important to take note of the existence of coordination with relevant external organizations, institutions, stakeholders that cater to DRR be it in the case of preparation, rescue, rehabilitation, financing, etc. (2 points). g. Take into consideration the existence of the NSRC/NSTP in the institution and the active participation of students/faculty (2 points).

III. Emergency Preparedness and Response: 15 points 1. Early warning systems should have been established and functional against identified (based on risk assessment) disaster risks such as floods, earthquakes, etc. The system should cover all areas at risk. An effectively managed community-based or people-centered EWS is an advantage. The EWS (per hazard) should be functional and disseminated to all including students/personnel with disability. If there is an ordinance supporting this can be an added point. Best practices can be further documented. IV. Partners (Stakeholder Agreement): 15 points a. Programs supported by other partners aside from those regular members of the council (refer to RA 10121). MOU or MOA are preferred as proof that programs can be sustained. b. Resource mobilization in terms of value added service, donations, volunteerism, pledges from Corporate Social Responsibility from the business or private sector and other proactive means of mobilizing resources for disaster preparedness and response. c. Alliances with private organizations and other institutions. MOU or MOA are preferred as proof that DRR programs can be sustained and implemented. Additional points can be given to inter local collaboration. LGUs among themselves enter into collaborative partnerships that allow for sharing and coordinating in the benefits and costs of delivery of public services and goods as well as inter jurisdictional activities, projects, programs, and plans.

REPUBLIC OF THE PHILIPPINES

National Disaster Risk Reduction and Management Center, Camp General Emilio Aguinaldo, Quezon City, Philippines

CHECKLIST Higher Education Institutions Gawad KALASAG CY 2018

College/University: ______________________________________________________ Date: _______________________________ Rating: _____________________________ I. POLICIES AND PLANS (30 Points)

Yes

No

1. Are there existing issuances, policies, plans, memorandum, resolutions, orders, or guidelines regarding DRR? 1.1 Board of Regent Resolutions? 1.2 Minutes of the Meeting? 2. Does the HEI Strategic Plan include priorities under the 4 thematic areas of DRRM, with corresponding budget allocation? 3. Does the HEI have Contingency Plan? (educational continuity plan) (i.e. cross-registration of students, admission of students-transferees) 4. Does the HEI have a Projected Recovery and Rehabilitation Plan, or the HEI’s plan for recovery after a possible disaster has occurred 5. Information Education Campaign (IEC) and Advocacy Plan

II. CAPABILITY/CAPACITY (50 Points)

Max Points (8)

Points

4 4 8

5

4

5

Yes

No

1. Human Resources 1.1 Is/are there personnel (faculty members, utility, etc) who have been trained or have educational background on DRR? 1.2 What is the percentage of personnel who have attended seminars/trainings on DRR sponsored or organized by the University? 1.3 Is/are there officials/ faculty/staff and students officially designated/appointed as DRR focal person/representative? 1.4 Is/Are there personnel knowledgeable in the preparation of a basic disaster report? 1.5 Is/Are there personnel capable of conducting damaged assessment and needs analysis? 1.6 Is/Are there proportion of students participating

Max Points (15) 2

Points

2

2

2 2 2

Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;

Office of the Administrator, Office of Civil Defense +63 (2) 912-2424 Email: [email protected] Website: www.ndrrmc.gov.ph

2.

3.

4.

5.

actively to NSTP and/or University/ college Outreach programs on DRRM? 1.7 Is/ are there regular conduct of drills/exercises? Programs and Activities (10 Points) 2.1 DRRM Training 2.2 Conduct of Risk Assessment & Mapping 2.3 Formulation of DRRM Plan 2.4 DRRM Hub for DRRM Information Sharing 2.5 Integration of DRRM in the General Education Curriculum and/or areas of specialization Other Resources/Structural Resilience 3.1 DRR Office (Permanent or Tentative) Established Buildings 3.2 There is budget allocated on DRRM programs and Training 3.3 There is/are equipment and/or facility/ies designated for training purposes 3.4 There are Search and Rescue and/or Medical Equipment 3.5 There are efficient and effective IEC materials on Hazards specific to the institution 3.6 There are Research/Best Practices documented on DRR-CCA Demonstrated Capability/ Risk Assessment and Vulnerability (without disaster response operations) 4.1 Are there available site maps? (hazard, vulnerability, capacity, and resource) 4.2 Is there a database on elements at risk? (i. e. Chem Labs, library, records, etc.) 4.3 Standard Operating Procedures (SOPs)/ Manuals in place for specific hazards in the HEI 4.4 Availability of timely, accurate and reliable response 4.3 Identification of evacuation/relief distribution points/centers 4.5 Determination of clinics and hospitals to address the casualties Demonstrated Capacity (with disaster response operations) 5.1 Are there available site maps? (hazard, vulnerability, capacity, and resource) 5.2 Is there a database on elements at risk? (i.e. Chem Labs, library, records, etc.) 5.3 Was there a real time/near real time, end to end reporting system? Warden system or communication tree activated? 5.4 Issuance of public advisories to students/faculty

2 (10) 2 2 2 2 2 (15) 3 3 3 2 2 2 (10) 2 2 2

2 1 1 (10) 1 1 1

1

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5.5

Support to faculty/staff and students in terms of emergency financial assistance, waiver of tuition and fees, grants-in-aid 5.6 Coordination with appropriate agencies re: interventions/partnerships and extension of resources and services (financial, counseling and others) 5.7 Tapping NSRC/NSTP students/faculty for disaster response as responders/volunteers III. Emergency Preparedness and Response (15 Points)

2

2

2

Yes

No

1. Is there an available contingency plan/site emergency mechanism? 2. Is there an available evacuation plan and/or Early Warning System? 3. Is/Are there an existing organized emergency response team? 4. Are the teams periodically trained on DRR? 5. Is there a periodic conduct of safety inspections 6. Is there a periodic maintenance of the installations/ facilities? IV. Partners (Stakeholder Agreement) (5 Points) 1. Is/are there participation of NGOs, Business, Private Sectors, People's Organizations, and others? 2. Is/are there resource mobilization? 3. Is/are there existing LGU Alliances? 4. Is/are there existing alliances with PDRRMO/CDRRMO/MDRRMO

Max Points 3

Points

3 3 2 2 2

Yes

No

Max Points 2

Points

1 1 1

TOTAL POINT SCORE: __________

Page 3 of 4

Summary Sheet MAX.

ACTUAL

SCORE

SCORE

Criteria for Checking I. POLICIES AND PLANS

30

II. CAPABILITY/ CAPACITY

50

III. EMERGENCY PREPAREDNESS AND RESPONSE

15

IV. PARTNERS (STAKEHOLDER AGREEMENT)

TOTAL

Remarks, Recommendations and Suggestions

5 100

Adjectival Rating

Percentage

Excellent

91-100%

Very Good

81-90%

Good

71-80%

Needs Improvement

61-70%

Validated by: Name: Position: Agency: Date:

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