Bugle

Mountain Bay Condo June 2013 Association

June Inside this Edition: ● By-Law Amendments Pass! ● Roofing Project Deal Made! ● New Bookkeeper ● Thank you Rummagers! ● Biannual Meeting ● Homeowners’ Video Series Invitation ● Curbside Garbage Pick Up ● Helpline Log ● Garden Club ● May Meeting Minutes ● Home Values Board of Directors and Officers ● Marcus Zelenski, President and Board Member ● Courtney Dier, Vice President and Board Member ● Pam Spence, Secretary and Board Member ● Chris Wieber, Treasurer and Board Member ● Jon Lee, Board Member ● Cheryl Cooper, Bookkeeper

By-Law Amendments Pass! Congratulations, we did it! The second lies are as follows: amendment to the By-Laws has been • Board Member Amendment: Yes = passed. Your effort to return the bal90; No = 2; Abstain = 2 lots companied with the diligent work of Cheryl Cooper and Jon Lee going • FHA/HUD Amendment: Yes = 87; door to door until we had a two-thirds No = 3; Abstain = 4. majority approval. This is a big deal for our community. A two-thirds majority approval means we needed two-thirds of our 125 mem- These changes to the bylaws will help ber community to agree to the by-law us to become compliant with FHA/ HUD lending rules. These are federal changes. That means we needed 84 members of Mountain Bay Condomin- guidelines that banks and lending comium Association to approve, sign, and panies use to approve submit the ballots for the amendments home buyers and to refinance home loans. This to the by-laws. means homes will be sold more easily. As of May 30, we had made the mark. The changes to the term limits and There were two sets of amendments number of board members helps us to that needed approval. One related to extending the terms of board members come into compliance with state laws to three years and increasing the num- as well as to show a compromise between the old nine-member team and ber of board members from five to the more recent five-member team. seven. The other amendment dealt with changing language to help us be- Discussion on the implementation of come FHA/HUD compliant. The tal- these by-laws will be discussed at the July biannual meeting.

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Mountain Bay Condo Association

Thank you Rummagers! We had a beautiful day for our 5th Annual Community Rummage Sale in May. We only had 9 rummage sales, but we had many fellow homeowners meeting and greeting one another. There was a steady stream of new people to our community checking out our event. We had participation from all three condominium associations in our community—DAS, CCC, and MBCA.

June 2013

Roofing Project Deal Made! Ten months after the hailstorm of July 2012, the insurance company finally agreed upon a deal with our preferred vendor, Domack Construction, to replace our roofs. The deal has been reached to replace all 12 roofs at just over $500,000. It will cost us $5,000 out of pocket for our insurance deductibile, making this a huge blessing to our association as we would have had to spend this money out of pocket five years from now had this storm not hit.

We will start the project on the west side and then start of the east side of the complex. The order will likely be 2567, 2571, 2575, 2579, 2551, 2547, 2543, 2539, 2535, 2531, 2523, and 2519. This is not an order written in stone. But we have had a number of leaking garages and second story on the west side. We have also had several leaky units in building 2547.

This deal means the roofing project will start this month! Notices will be placed on doors of when we will be replacing your roofs.

The contractor will do their best to alert us of what to expect for entering and leaving our homes and where to park our cars.

This project is expected to last several months. It may take a week or so per building with the weather being contin-

Please be patient throughout this process. Drive slowly in the parking lot. And be thankful for this gift from above.

All in all, it was a successful day. Thank you for making it a great day!

gent upon how quickly the job will get done.

New Bookkeeper Congratulations to Cheryl Cooper for being promoted to the bookkeeper for the association.

months from Treasurer, to Assistant Treasurer, and now to Bookkeeper.

Cheryl’s taking on of this role will begin Cheryl has been very patient through our June 1st. She will work for waived recent management changes. Cheryl has monthly dues, saving the association apchanged roles over the last several proximately $3,000 a year in bookkeeper wages.

Mountain Bay Condo Association 2547-M Telluride Trail Green Bay, WI 54313 Helpline: (920) 593-2615 Non-Emergency Police: (920) 448-4210 www.mountainbaycondo.com

Biannual Meeting The biannual meeting will be taking place on Wednesday, July 24th. It will be held at The Gutter (formerly Suamico Ale House) to meet in an air-conditioned area instead of our traditional onsite summer biannual meeting. We hope to see you there to keep abreast of all our changes and visions for this community.

Mountain Bay Condo Association

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Helpline Log

June 2013

Homeowners’ Video Series Invitation

May 6—2579—letter fell off unit

The following is a message requested by a couple of homeowners. The message is not sponsored by nor should be viewed as an endorsement by Mountain Bay Condominium Association, Inc.

May 7—2543—condo not selling

Debbie Brault and Jean Neuville would like to invite those interested to a 4 week video series entitled, \"The Power of Words\" by Joyce Meyers. Interdenominational only. Please call Deb Brault @ 662-9430 or Jean Neuville @ 227-3080.

May 7—2523—needs insurance information for association May 7—2535—question about by-laws and renting May 7—2531– is there any boxes for paper delivery; would like satellite installed May 8—2543—condo sale not closing May 9—Condo agency looking for bookkeeping advice May 10—Webster Heights Condo wants to know how we do automatic withdrawal May 10—2519—siding needs to be fixed; grass repaired; mold in basement May 13—2579—name tag plate fell off on mailbox May 13—2531—would like to install a pool May 13—2579—letter (Continued on page 4)

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Curbside Garbage Pick Up Please do not let your trash sit at our curb for more than 24 hours. Special pick-up is on Tuesday, which means it goes out on Monday after calling the village by 3 p.m. on Monday. We recently had a TV, old blinds, and a Christmas tree in May on our curbs.

picked up. Stop at either the Village Hall or Public Works building to pay the fee. d. Things that will not be picked up are: regular garbage, recyclables, toxic waste, tires, concrete, asphalt, shingles or contractors construction materials.

Contact the village if you see items From the Mountain Bay Condo Associ- placed on the curb for special pick ation’s Rules & Regulations: up outside 24 hours of pickup time. There is nothing the MBCA can do. VII. Refuse Storage and Removal.

Do you want to give your stuff away? Sometimes people put things on the curb hoping someone will come by and claim their unwanted goods. But did you know there is a Goodwill Express 2. Individual containers not provided by the Association, left outside the Unit are not per- located by Piggly Wiggly on Lineville? Goodwill NCW has launched a new mitted, except 24 hours before refuse pickup. Donation Express location at 2465 Here is the village policy on special Lineville Road in Howard (next door to pick-up as found on the village website, Olsen's Piggly Wiggly in the Lineville www.villageofhoward.com. Station shopping center). The site is POLICY TITLE: Garbage Pickup Policy open from 9 a.m. to 7 p.m. daily. 1. Refuse must be placed in plastic bags and put in your garbage container provided by the Association. Refuse bagged or boxed left outside the units is subject to a $25 fine.

a. Call in by 3:00 p.m. Monday to 4344060.

Also, the village has an electronics recycling container at the village public works building.

b. On nights or weekends leave a message on the answering machine (Press 6).

Help keeping our place looking great!

3. Tuesday Special Garbage pickup for larger items (furniture, mattress, etc.)

c. If you have an item that contains Freon, a fee Thank you! of $15.00 is charged before the item will be

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June 2013

MOUNTAIN BAY CONDO ASSOCIATION

Helpline Log

BOARD OF DIRECTORS REGULAR MEETING Wednesday, May 22, 2013 – 6:30 PM

(Continued from page 3)

Meeting Place: Dier, Anduzzi’s fell off building May 14—Superior Exte- Present: Courtney Dier, Board/VP; Pam Spence, Board/Secretary; Chris Wieber, riors would like to bid on Board/Treasurer; Jon Lee, Board; Cheryl Cooper, Assistant Treasurer. Absent: Marcus Zelenski, Board/President. our roofs May 15—2543—would like to paint garage floor Meeting called to order at 6:30 PM. Meeting Minutes: Regular Monthly Board Meeting on April 24, 2013, accepted as May 16—2519—gray received. Prism dropped off trash Treasurer’s Report: Balances as of April 30, 2013: on curb early Checking Account Balance: $34,368.19 May 16—no message Reserve Account Balance: $147,838.86 (Includes $10K Insurance Reserves) left Helpline: Chipmunks digging holes; request for landscaping; cracked window; request permission for a small swimming pool; broken unit letter; holes in siding; May 16—no message lawn damages due to snow plowing; water in basement; permission to install privaleft cy fence made of composite; mailbox name plates missing/broken. May 16—2567— Welcome Wagon: 2531-A (Martin) New owner. 2543-D (Rost) Closing delayed. mortgage company Maintenance Report: needs information • Dier will call Pete Umentum once a month or when there are two or more May 17—no message maintenance items on the list. left • 2519-A (Ostrenga) Shutter was replaced. Umentum will be notified regarding May 17—2579— chipmunk problems

siding.

May 23—no message left

• Mailbox Name Plates: Missing or broken name plates are owner’s responsibility.

•

2579-F (Strauss) Replace letter “F”. 2543-Q (Gauerke) Reanchor letter “Q”.

2571-F (Coyle) Realignment of entrance door. Lee to meet with Coyle to decide May 23—2547—mold in what action is needed. garage Bugle: Reminder to return bylaws ballot. Remove “poop patrol” from tickler calenMay 24—business loan dar. company soliciting services

E-Mail Votes:

May 29—2539—back from vacation to re-

Privacy Fences: Majority vote approved permission to 2547-A (Mocco) to install privacy fence made of composite.

(Continued on page 5)

•

Shingle Color: Majority vote approved quarry grey.

PROJECT UPDATES: (Continued on page 5)

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Helpline Log (Continued from page 4)

spond to board members who knocked on door

Mountain Bay Condo Association

June 2013

(Continued from page 4)

Water Issues: 2535-A (Riley) Recurring water problem in basement. Wieber has attempted to contact owner. Snow Removal/Lawn Care: • Two Damaged Cedars—CCC’s snow removal contractor will straighten the cedar. DAS snow removal contractor, N.E.W, will be contacted regarding the damage to the other cedar.

May 30—2519—trash left on curb.

•

2519-A (Ostrenga) N.E.W. will repair lawn damage.

•

2575-C (Geyer) Spence will contact Geyer regarding landscaping request.

May 30—business loan company soliciting services

• Lee made a motion to allocate $500 per year for property beautification. Motion seconded and approved. Spence will coordinate with garden club.

June 2—2551—grass is dying in backyard

• Dumping lawn clippings at end of 2547—To be confirmed and discussed with N.E.W. on walk through. Dier will schedule walk through with N.E.W. to discuss winter lawn damages, etc.

June 2—cars parked on the sidewalk in building 2547

Roofing Project 2013: Hail damage was confirmed by structural engineers. A check for the actual cash value less deductible was received in the amount of $246,349.04. Lee will be the contact person with the insurance company. There was discussion regarding the contractors.

Garden Club

Lee asked for authorization to hire an attorney for legal representation. Wieber made a motion to hire attorney. Motion seconded and approved.

If you are interested in helping beautify our grounds, splitting plants, and/or planting flowers, please contact Pam Spence at [email protected]

or (920) 573-2489.

Lee asked for authorization to file a complaint with the insurance commissioner’s office. Spence made a motion to file complaint. Motion seconded and approved. Painting: Sidelights, front doors and garage doors—pending roofing project. Website: Lee moved to go into closed session. Motion was seconded and approved. Reconvene To Open Session Assistant Treasurer Position: After much discussion, it was decided to return the bookkeeper position in-house. Dier made a motion to nominate Cooper for the bookkeeper position. Motion seconded and approved. Zelenski will inform VanStraten of change. VanStraten remains bookkeeper until June 30, 2013. Cooper to begin on June 1, 2013, and condo fees will be waived for payment of bookkeeper responsibilities. Cooper and Wieber will work with VanStraten to accomplish the transition. Drop Box Location: The drop box will remain where it is for now. Bylaws Revision Ballot Return: Ballot status—Amendment 1, 65 Yes; Amendment 2, 61 Yes. For a majority, 84 Yes ballots are needed. Reminder in the Bugle to vote and return ballots, and a door-to-door visit to owners that have not voted . (Continued on page 6)

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Mountain Bay Condo Association

June 2013

(Continued from page 5)

Sump Pump Inspections: 22 of 37 owners replied. Rummage Sale: Ten owners participated along with some CCC owners. Miscellaneous: •

Eliminate “poop patrol” from tickler calendar and Bugle.

•

2567-D (Grambsch) Dog feces fine sent 4/30/13.

•

2571-I (LeClaire) Dog feces warning sent 4/30/13.

•

2531-A (Martin) Board denied request for a small swimming pool on patio.

• 2543-L (Goolsbey) Requested permission to create a MBCA directory for owners. Lee will discuss with Goolsbey. • Dier will coordinate with the contractor to complete the sealcoating over the new asphalt installed last fall between 2571 and 2579. Copy fine notices to all board members. Adjourn: Meeting adjourned at 8:35 PM. Next Board of Directors Meetings:

June 26, 2013, 6:30 PM, Lee, Location TBD

Next Biannual Membership Meeting: July 24, 2013, 6:30 PM, The Gutter

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